MINUTES
GATEWAY City Council Meeting
CITYOr Council Chamber, Chowchilla City Hall
TO 130 S. 2nd Street, Chowchilla, CA 93610
FEBRUARY OSPER 1920 Tuesday, November 12, 2024
7, Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:18 p.m.
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan (absent), John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Crystal Smith, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Deputy Director of Recreation & Community Engagement Stacy Wisener, Finance Director Kerri Williams, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions: None.
PUBLIC ADDRESS - CLOSED SESSION
No one spoke.
CLOSED SESSION - 3:20 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Administrator
OPEN SESSION - 4:02 PM
CLOSED SESSION REPORT: No reportable action.
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Richard Walker
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Someone spoke.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended Chowchilla's Veteran's Day event at Veterans Park.
City Council Meeting MINUTES November 12, 2024
Mayor Pro Tem Ahmed also attended the Veteran's Day event and the State of the County luncheon along with the rest of the council.
Mayor Smith attended a Veteran's Day memorial ceremony.
2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over latest departmental stats recorded since the last meeting. his department is working with Public Works on a traffic sign at Howell. He announced an in-house promotion of Sergeant Kelby Grissom.
Fire Chief Gaumnitz also went over latest departmental stats recorded since last meeting. He attended a Cal Chiefs Conference. the Volunteer Firefighters attended Cornerstone Church's trick or treat event and he attended Chowchilla's Veterans Day event at the park.
Public Works Director Rogers attended the Veteran's Day event in Chowchilla and it was a great event as usual. City staff reseeded the softball fields and soccer fields at Ed Ray Park and the contractor for the Urban Runoff project leveled the Kites Way field and hydroseeded. City staff will be putting up decorations for Christmas this month and have tentatively scheduled putting up the Christmas Tree at Veterans Park the week before Thanksgiving. Last week staff received notification from the American Public Works Association (APWA) Central CA chapter that our Urban Water Runoff (Sonoma) Project was awarded Project of the Year in the environment category. Rod, Mayor Smith, and I will be attending an award ceremony later this week to receive the award.
Deputy Director of Recreation & Community Engagement Wisener reported out on the City's Halloween event as a huge success; Veterans Day ceremony went well with a huge number of attendees. She also reported that Worden Funeral Chapel donated two heat lamps for the event, unsolicited.
City Clerk McClendon reported that the California High Speed Rail is conducting a workshop at City Hall on Tuesday, November 19 at 5:30 p.m.
City Administrator Pruett is working with Annalisa from QK updating the entire sign ordinance language and the mobile food vendor ordinance to include reference to ice cream trucks, and downtown design guideline revisions. These revisions will go before the Planning Commission first then to the Council for consideration. He also attended the state of the County luncheon.
The Maple Meadows apartments project that is being proposed to be built on Washington just past Defender is moving along quickly due to tax credit deadlines approaching. The project will be completed in 2 phases. The "Loan Oak" project of 200 houses off of Washington is also moving along. They had an issue with existing property fences falling due to excavation for the project. Century Homes was alerted to it and the next day temporary fixes were made.
Eventually, when the homes are being built by those fences, they will be permanently fixed. The League of California Cities Annual Golf Tournament was in Manteca this year and Jason and attended it. the CUHS Transportation Yard project is moving along, finalizing the agreement.
Pacific Auto is closing its doors, a significant loss of tax revenue to the City.
CONSENT CALENDAR - Section 3
3.1 Approval of the October 22, 2024 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the October 2024 Check Register (Williams)
3.3 Consideration and Adoption of a City Council Resolution Approving the Granting to Pacific Gas & Electric (PG&E) a Utility Easement Along the Southwest Corner of the Chowchilla Airport (Rogers)
City Council Meeting MINUTES November 12, 2024
Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed with Council Member Barragan absent.
PUBLIC HEARINGS - Section 4
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution Initiating a Text Amendment to Amend the Sign Ordinance and the Mobile Food Vendor Ordinance (Perea Motion by Council Member Chavez, Seconded by Council Member Troost to Approve City Council Resolution #59-24, Initiating a Text Amendment to Amend the Sign Ordinance and the Mobile Food Vendor Ordinance. Motion passed with Council Member Barragan absent.
6.2 Consideration and Adoption of a City Council Resolution Awarding a Contract to VM Lyles Company for Civic Center and Well 15 Generator Improvements Project in the amount of $1,190,560.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto and Amending the Fiscal Year 2024/25 City Budget (Rogers)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #60-24, Awarding a Contract to VM Lyles Company for Civic Center and Well 15 Generator Improvements Project in the amount of $1,190,560.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto and Amending the Fiscal Year 2024/25 City Budget. Motion passed with Council Member Barragan absent.
6.3 Consideration and Adoption of a City Council Resolution Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Bridge Preventative Maintenance Project in the amount of $37,300.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto (Rogers) Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #61-24, Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Bridge Preventative Maintenance Project in the amount of $37,300.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto. Motion passed with Council Member Barragan absent.
6.4 Consideration and Adoption of a City Council Resolution Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Road 16 Over Berenda Slough Scour Countermeasure Project in the amount of $252,200.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto (Rogers) Motion by Council Member Troost, Seconded by Council Member Chavez to Approve City Council Resolution #62-24, Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Road 16 Over Berenda Slough Scour Countermeasure Project in the amount of $252,200.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto.
Motion passed with Council Member Barragan absent.
6.5 Consideration and Adoption of a City Council Resolution Approving Budget Amendments for Purchase Orders Rolled Over From Fiscal Year 2023/2024 to Fiscal Year 2024/2025 (Williams)
City Council Meeting MINUTES November 12, 2024
Motion by Council Member Chavez, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #63-24, Approving Budget Amendments for Purchase Orders Rolled Over From Fiscal Year 2023/2024 to Fiscal Year 2024/2025. Motion passed with Council Member Barragan absent.
6.6 Discussion and Request for Direction Regarding Construction of an Emergency Services Communication Tower at Edward Ray Park (Rogers) It was the consensus of the City Council chose the monopole design.
6.7 Consideration and Adoption of a City Council Resolution Approving the City Administrator or Their Designee to Sign the First Amendment to the Development Agreement for the Rancho Calera Specific Plan (Pruett)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #64-24, Approving the City Administrator or Their Designee to Sign the First Amendment to the Development Agreement for the Rancho Calera Specific Plan. Motion passed with Council Member Barragan absent.
6.8 Consideration and Adoption of a City Council Resolution Approving a Reimbursement Agreement, Designating Consultants, and Authorizing and Directing Certain Actions Related to the Proposed Formation of a Community Facilities District (Pruett)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #65-24, Approving a Reimbursement Agreement, Designating Consultants, and Authorizing and Directing Certain Actions Related to the Proposed Formation of a Community Facilities District. Motion passed with Council Member Barragan absent.
ANNOUNCEMENTS - Section 7
Nov 20 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM Nov 26 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM
Nov 28, 29 THANKSGIVING HOLIDAY, CITY OFFICES CLOSED
DEC 7 HOMETOWN LIGHTED CHRISTMAS PARADE, ROBERTSON BLVD, 1ST TO 9TH STREET, 5:30PM TREE LIGHTING CEREMONY, VETERANS MEMORIAL PARK, 6:45PM (FOLLOWING PARADE)
ADJOURNMENT
Mayor Smith adjourned the Nomer 12, 2024 City Council Meeting at 4:55 p.m.
ATTEST: APPROVED:
Surela
Joann MeClendon, CMC, City Clerk Mayor Kelly Smith