MINUTES
GATEWAY City Council Meeting
CITKOR Council Chamber, Chowchilla City Hall
TO 130 S. 2nd Street, Chowchilla, CA 93610
PROSPERT 1923 Tuesday, December 10, 2024
FEBRUARY
Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan (D4), John Chavez (D3), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary _erner, Police Chief Jeff Palmer, Public Works Director Jason Rogers, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions: Item 1.1 was removed from the agenda.
OPEN SESSION - 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
1.1 League of California Cities Torch Program Recognition
1.2 American Public Works Association CenCal Award Presentation
1.3 Annual Mayor's Awards
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Barragan attended the City's Christmas in the Park events and received 11k+ views on social media.
Mayor Pro Tem Ahmed attended a Madera County Transportation Commission meeting.
Mayor Smith with the City Administrator attended a Chowchilla Task Force meeting; he was on the City's float at Christmas parade. He believes the event is getting bigger every year.
2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over departmental stats since the last Council meeting; Ronnie Reyes is a local who just graduated from the police academy and is in training with the Chowchilla City Council Meeting MINUTES December 10, 2024
Police department; Doug Devine returned to the Department as a sergeant; plus, there are two additional new hires that will begin this week through the academy.
Public Works Director Rogers reported that staff has been busy with putting up the Christmas decorations and tree, storm management, and implementing our annual Fats, Oil, Grease program to ensure sewer lines are not blocked, especially during this time of year. They are also working on various end of the year reports for water and sewer due to the State. The Clean CA Project is moving forward. Staff ran into some conflicts with weather and Caltrans electrical conduits at some of the intersections, namely 5th Street, but are working with Caltrans to resolve and they have been responsive and meeting with us. The north side intersections of 11th St and 13t'h St are nearly complete and the 11th St intersection will be fully opened again in a week. The southside of 11t and 13'h will be completed next when school is in winter recess in order to minimize impacts. The Urban Runoff Project (Sonoma) is nearly complete with the contractor working on punch-list items and additional patching. We anticipate it being fully completed by January and brought back for project acceptance. The Chowchilla SR 99/233 Interchange Project (Roundabouts) Local Participation Program (LPP) Application was completed and submitted to the State and we expect the State to announce awards in Spring 2025. He also attended the Christmas parade and tree lighting ceremony. It was well attended and his family and enjoyed it
Deputy Director of Recreation & Community Engagement Wisener reported that this year's 57th Christmas Parade and Tree Lighting event went well without a hitch. She thanked Kevin Petit and Mike Eye for their help on the parade, including the Public Works and Parks team and volunteers. Reagan Elementary was 1st, MRC Transportation was 2nd , and Gary Nieuwkoop was 3ra place out of 55 entries for the parade. She is working on sports organizations field use agreements to bring to the council for consideration. The County Department of Social Services held a listening session with our seniors at the Senior Center. She's met with Adult Recreation over the upcoming contract; with CUHS and CESD over the 2025 open swim program; as a committee member, attended a Madera County Local Aging and Disability Action Plan meeting IT System Administrator Carlos Berrocal Berrocal reminded everyone that scams are rampant right now, be careful with what you open in your emails.
City Administrator Pruett elections have been certified with congratulations to Mayor Smith, District 3 Council Member Chavez and District 4 Council Member Barragan, plus Measure N The Com Dev Director recruitment was extended to the end of December. Met with Adult Recreation to go over the 2025 season schedules and agreements, resolve current year issues; continuing to work with Race Communications for high speed fiber optics project; met with developers and Self Help Enterprises over the Maple Meadows apartment complex project; attended the APWA award luncheon; met with Norm Allinder, representing the Fagundes family, over some interests in local projects; potential annexation brought by Martin Boone; Washington Road project, striping beginning December 16 and should be reopened the following week; reminded all of Employee Luncheon next week plus a possible Special City Council meeting on Friday.
CONSENT CALENDAR - Section 3
3.1 Approval of the November 12, 2024 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the October 2024 Financials Report (Williams)
3.3 Consideration and Acceptance of the November 2024 Check Register (Williams)
3.4 Consideration and Adoption of a City Council Resolution Approving the Amendment to the Application for Local Transportation Funds (LTF) for Fiscal Year 2023/2024 and City Council Meeting MINUTES December 10, 2024
Authorizing the City Administrator or Designee to Execute and Submit the Amendments to MCTC (Williams)
3.5 Consideration and Approval of a Request from the Madera County Mosquito & Vector Control District to Reappoint David Bump as Board Trustee (McClendon)
3.6 Consideration and Adoption of a City Council Resolution Authorizing Extension of the Madera County Abandoned Vehicle Abatement Authority Program (Palmer)
3.7 Consideration and Approval of the 2025 Citywide Calendar (McClendon)
3.8 Consideration of Rejection of Claim FR102400: Marvin Basler Jr. (McClendon) Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed by roll call vote.
PUBLIC HEARINGS - Section 4
4.1 Consideration and Adoption of an Ordinance Amending Chapter 3.13 to the Chowchilla Municipal Code Reenacting and Imposing the Existing Public Safety Transactions and Use Tax to be Administered by the State Department of Tax and Fee Administration (Lerner)
Mayor Smith opened the public hearing at 4:30 pm. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:30 p.m.
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Ordinance #523-24, Amending Chapter 3.13 to the Chowchilla Municipal Code Reenacting and Imposing the Existing Public Safety Transactions and Use Tax to be Administered by the State Department of Tax and Fee Administration. Motion passed by roll call vote.
4.2 Consideration and Adoption of a City Council Resolution Approving Tentative Parcel Map and Site Plan Review #23-0002 Along with the Initial Study / Mitigated Negative Declaration / Mitigation Monitoring and Reporting Program (Perea Mayor Smith opened the public hearing at 4:39 pm. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:40 p.m.
Motion by Council Member Barragan, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #68-24, Approving Tentative Parcel Map and Site Plan Review #23-0002 Along with the Initial Study / Mitigated Negative Declaration / Mitigation Monitoring and Reporting Program. Motion passed by roll call vote.
4.3 Introduction of an Ordinance Amending Chowchilla Municipal Code Section 9.07 - Food Truck Vendor, and the Accompanied Notice of Exemption (Perea Mayor Smith opened the public hearing at 4:45 pm. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:45 p.m.
Motion by Council Member Barragan, Seconded by Council Member Troost to Approve the Introduction of an Ordinance Amending Chowchilla Municipal Code Section 9.07 - Food Truck Vendor, and the Accompanied Notice of Exemption. Motion passed by roll call vote.
4.4 Introduction of an Ordinance Amending Chowchilla Municipal Code Section 18.56 - Signs and Outdoor Advertising Structures, and the Accompanied Notice of Exemption (Perea
City Council Meeting MINUTES December 10, 2024
Mayor Smith opened the public hearing at 4:53 pm. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:53 p.m.
Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Barragan to Approve the Introduction of an Ordinance Amending Chowchilla Municipal Code Section 18.56 - Signs and Outdoor Advertising Structures, and the Accompanied Notice of Exemption. Motion passed by roll call vote.
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution Approving a Deferred Improvement Agreement with the Chowchilla Union High School District Regarding the Chowchilla High School Transportation Center and Authorizing the City Administrator to Execute all Related Documents (Pruett) Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #69-24, Approving a Deferred Improvement Agreement with the Chowchilla Union High School District Regarding the Chowchilla High School Transportation Center and Authorizing the City Administrator to Execute all Related Documents. Motion passed by roll call vote.
6.2 Consideration and Adoption of a City Council Resolution Approving the Updates to the Downtown Design Guidelines Along with the Notice of Exemption as Set Forth in the Resolution (Perea)
It was the consensus of the City Council to bring the item back with clarification on who the committee is and define it in the guidelines.
6.3 Consideration and Adoption of a City Council Resolution Declaring the Results of the General Municipal Election Held on November 5, 2024 (McClendon) Motion by Mayor Pro Tem, Seconded by Council Member Troost to Approve City Council Resolution #71-24, Declaring the Results of the General Municipal Election Held on November 5, 2024. Motion passed by roll call vote.
6.4 Oaths of Office - Mayor Kelly Smith, Council Members Ray Barragan and John Chavez (McClendon)
6.5 City Council Reorganization - Election of Mayor Pro Tem (McClendon) Council Member Jeff Troost was solely and unanimously nominated and appointed to serve a one-year term as Mayor Pro Tem.
6.6 Consideration of Council Member Appointments Made by the Mayor to Collaborative Agencies (McClendon)
The only change from the 2024 assignments is that a staff member can and will be appointed to CAPMC.
ANNOUNCEMENTS - Section 7
DEC 18 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM City Council Meeting MINUTES December 10, 2024
DEC 23-27 CHRISTMAS WEEK, CITY OFFICES CLOSED
JAN 1 NEW YEAR'S DAY HOLIDAY, CITY OFFICES CLOSED
JAN 14 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM
ADJOURNMENT
Mayor Smithclosed the December 10, 2024 City Council meeting at 5:25 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith