Agenda — Chowchilla City Council, January 14, 2025

AGENDA
City Council / Redevelopment Successor Agency
Joint Meeting Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, January 14, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

California Levine Act Statement:

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.

The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present will be recorded in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.

CLOSED SESSION – 3:00 PM

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d) (1)
Name of Case: Chowchilla Real Estate Holdings, LLC v. City of Chowchilla, Madera Superior Court Case No. MCV090718

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Administrator
City Council Meeting AGENDA January 14, 2025
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:

PLEDGE OF ALLEGIANCE
INVOCATION:

PRESENTATIONS/WORKSHOP - Section 1

1.1 Mid Valley Disposal Annual Update & Recycler of the Year Award

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.

No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the December 10, 2024 City Council Meeting Minutes (McClendon)

3.2 Approval of the December 20, 2024 Special City Council Meeting Minutes (McClendon)

3.3 Consideration and Acceptance of the December 2024 Check Register (Williams)

3.4 Consideration and Adoption of a City Council Ordinance Approving a Text Amendment Modifying Chapter 9.07 – Food Truck Vendor and the Accompanied Notice of Exemption (Perea)

3.5 Consideration and Adoption of a City Council Ordinance Amending the Chowchilla Municipal Code Section 18.56 – Signs and Outdoor Advertising Structures, and the Accompanied Notice of Exemption (Perea)
City Council Meeting AGENDA January 14, 2025

3.6 Consideration and Adoption of a City Council Resolution Approving the Continued Use of Office Space Within the Civic Center by the Madera County Action Partnership to House a Victim Services Advocate (McClendon)

3.7 Consideration and Acceptance of the November 2024 Financials Report (Williams)

3.8 Consideration and Acceptance of the Quarterly Fee Waiver Report (Pruett) PUBLIC HEARINGS – Section 4

4.1 Consideration and Adoption of City Council Resolution Accepting the Annual Report on Development Impact Fees for Fiscal Year 2023/2024 and Making Certain Findings Related Thereto (Williams)
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Consideration of Planning Commission and Airport Advisory Committee Appointments (McClendon)

6.2 Consideration and Adoption of a City Council Resolution to Approve a Budget Amendment and Distribute a Financial Contribution to the Chowchilla District Chamber of Commerce for the 2025 Calendar Year (Wisener)

6.3 Consideration and Adoption of a City Council Resolution Authorizing the Disposal of Surplus City Property in the Form of Donating a 2020 Ford Explorer Police Interceptor to the Chowchilla Union High School Public Safety Department (Palmer) ANNOUNCEMENTS – Section 7
JAN 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM JAN 20 MARTIN LUTHER KING HOLIDAY, CITY OFFICES CLOSED
JAN 25 KIDDOS CRAFT WORKSHOP, ED RAY PARK BUILDING, 10AM – 1PM JAN 25 CHOWCHILLA CHAMBER OF COMMERCE ANNUAL AWARDS DINNER JAN 28 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA and made available for public review on this 9th day of January, 2025 at or before 6:00pm.

Joann McClendon, CMC, City Clerk
January 14, 2025 City Council Meeting – 3pm Closed Session | 4pm Open Session

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CHOWCHILLA UPDATE
Billie Hansen | Recycling Programs Manager
Return to
Agenda
• CHOWCHILLA COMMUNITY

AWARDS BANQUET
• EASTER EGG SCRAMBLE
• CHRISTMAS PARADE
• CLEAN UP EVENT

COMMUNITY EVENTS
• ALL SITE VISITS COMPLETED
• OVER 8,000 EDUCATIONAL FLIERS

DISTRIBUTED TO THE COMMUNITY
• ALL TIER 1 & TIER 2 FOOD

GENERATORS IDENTIFIED &

PROVIDED EDUCATION

OUTREACH & EDUCATION

TYPES OF CONTAMINATION
MONITORING:

1. DRIVER TAGGING

2. ANNUAL ROUTE REVIEWS:

SB1383 PROGRAM
• ROUTE CONTAMINATION STUDY
• PERFORMED BY RECYCLING

DEPARTMENT
SB1383 - Contamination

ROUTE IDENTIFICATION
• TOTAL ROUTES: 35
• FOCUS: SELECT A REPRESENTATIVE

SAMPLE FROM CONCENTRATED STOP
AREAS

DURATION
• 1 MONTH PREPARATION:

COLLABORATION WITH OPERATIONS
• 1 WEEK: FIELDWORK EXECUTION

FIELDWORK DETAILS
• CONDUCTED OVER 1 WEEK (8

HOURS/DAY)

ROUTE REVIEW PROCESS

ROUTE REVIEW RESULTS
Recycler of the Year
Tacos El Grullense, Jal 2

THANK YOU
Item 3.1

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THE AGENDA

MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, December 10, 2024
Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan (D4), John Chavez (D3), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Public Works Director Jason Rogers, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions: Item 1.1 was removed from the agenda.

OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1

1.1 League of California Cities Torch Program Recognition

1.2 American Public Works Association CenCal Award Presentation

1.3 Annual Mayor’s Awards

PUBLIC ADDRESS
No one spoke.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Barragan attended the City’s Christmas in the Park events and received 11k+ views on social media.

Mayor Pro Tem Ahmed attended a Madera County Transportation Commission meeting.

Mayor Smith with the City Administrator attended a Chowchilla Task Force meeting; he was on the City’s float at Christmas parade. He believes the event is getting bigger every year.

2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over departmental stats since the last Council meeting; Ronnie Reyes is a local who just graduated from the police academy and is in training with the Chowchilla City Council Meeting MINUTES December 10, 2024
Police department; Doug Devine returned to the Department as a sergeant; plus, there are two additional new hires that will begin this week through the academy.

Public Works Director Rogers reported that staff has been busy with putting up the Christmas decorations and tree, storm management, and implementing our annual Fats, Oil, Grease program to ensure sewer lines are not blocked, especially during this time of year. They are also working on various end of the year reports for water and sewer due to the State. The Clean CA Project is moving forward. Staff ran into some conflicts with weather and Caltrans electrical conduits at some of the intersections, namely 5th Street, but are working with Caltrans to resolve and they have been responsive and meeting with us. The north side intersections of 11th St and 13th St are nearly complete and the 11th St intersection will be fully opened again in a week. The southside of 11th and 13th will be completed next when school is in winter recess in order to minimize impacts. The Urban Runoff Project (Sonoma) is nearly complete with the contractor working on punch-list items and additional patching. We anticipate it being fully completed by January and brought back for project acceptance. The Chowchilla SR 99/233 Interchange Project (Roundabouts) Local Participation Program (LPP) Application was completed and submitted to the State and we expect the State to announce awards in Spring 2025. He also attended the Christmas parade and tree lighting ceremony. It was well attended and his family and I enjoyed it
Deputy Director of Recreation & Community Engagement Wisener reported that this year’s 57th Christmas Parade and Tree Lighting event went well without a hitch. She thanked Kevin Petit and Mike Eye for their help on the parade, including the Public Works and Parks team and volunteers. Reagan Elementary was 1st, MRC Transportation was 2nd, and Gary Nieuwkoop was 3rd place out of 55 entries for the parade. She is working on sports organizations field use agreements to bring to the council for consideration. The County Department of Social Services held a listening session with our seniors at the Senior Center. She’s met with Adult Recreation over the upcoming contract; with CUHS and CESD over the 2025 open swim program; as a committee member, attended a Madera County Local Aging and Disability Action Plan meeting

IT System Administrator Carlos Berrocal Berrocal reminded everyone that scams are rampant right now, be careful with what you open in your emails.

City Administrator Pruett elections have been certified with congratulations to Mayor Smith, District 3 Council Member Chavez and District 4 Council Member Barragan, plus Measure N.

The Com Dev Director recruitment was extended to the end of December. Met with Adult Recreation to go over the 2025 season schedules and agreements, resolve current year issues; continuing to work with Race Communications for high speed fiber optics project; met with developers and Self Help Enterprises over the Maple Meadows apartment complex project; attended the APWA award luncheon; met with Norm Allinder, representing the Fagundes family, over some interests in local projects; potential annexation brought by Martin Boone; Washington Road project, striping beginning December 16 and should be reopened the following week; reminded all of Employee Luncheon next week plus a possible Special City Council meeting on Friday.

CONSENT CALENDAR – Section 3

3.1 Approval of the November 12, 2024 City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the October 2024 Financials Report (Williams)

3.3 Consideration and Acceptance of the November 2024 Check Register (Williams)

3.4 Consideration and Adoption of a City Council Resolution Approving the Amendment to the Application for Local Transportation Funds (LTF) for Fiscal Year 2023/2024 and City Council Meeting MINUTES December 10, 2024
Authorizing the City Administrator or Designee to Execute and Submit the Amendments to MCTC (Williams)

3.5 Consideration and Approval of a Request from the Madera County Mosquito & Vector Control District to Reappoint David Bump as Board Trustee (McClendon)

3.6 Consideration and Adoption of a City Council Resolution Authorizing Extension of the Madera County Abandoned Vehicle Abatement Authority Program (Palmer)

3.7 Consideration and Approval of the 2025 Citywide Calendar (McClendon)

3.8 Consideration of Rejection of Claim FR102400: Marvin Basler Jr. (McClendon) Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed by roll call vote.

PUBLIC HEARINGS – Section 4

4.1 Consideration and Adoption of an Ordinance Amending Chapter 3.13 to the Chowchilla Municipal Code Reenacting and Imposing the Existing Public Safety Transactions and Use Tax to be Administered by the State Department of Tax and Fee Administration (Lerner)
Mayor Smith opened the public hearing at 4:30 pm. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:30 p.m.

Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Ordinance #523-24, Amending Chapter 3.13 to the Chowchilla Municipal Code Reenacting and Imposing the Existing Public Safety Transactions and Use Tax to be Administered by the State Department of Tax and Fee Administration. Motion passed by roll call vote.

4.2 Consideration and Adoption of a City Council Resolution Approving Tentative Parcel Map and Site Plan Review #23-0002 Along with the Initial Study / Mitigated Negative Declaration / Mitigation Monitoring and Reporting Program (Perea) Mayor Smith opened the public hearing at 4:39 pm. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:40 p.m.

Motion by Council Member Barragan, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #68-24, Approving Tentative Parcel Map and Site Plan Review #23-0002 Along with the Initial Study / Mitigated Negative Declaration / Mitigation Monitoring and Reporting Program. Motion passed by roll call vote.

4.3 Introduction of an Ordinance Amending Chowchilla Municipal Code Section 9.07 – Food Truck Vendor, and the Accompanied Notice of Exemption (Perea) Mayor Smith opened the public hearing at 4:45 pm. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:45 p.m.

Motion by Council Member Barragan, Seconded by Council Member Troost to Approve the Introduction of an Ordinance Amending Chowchilla Municipal Code Section 9.07 – Food Truck Vendor, and the Accompanied Notice of Exemption. Motion passed by roll call vote.

4.4 Introduction of an Ordinance Amending Chowchilla Municipal Code Section 18.56 – Signs and Outdoor Advertising Structures, and the Accompanied Notice of Exemption (Perea)
City Council Meeting MINUTES December 10, 2024
Mayor Smith opened the public hearing at 4:53 pm. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:53 p.m.

Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Barragan to Approve the Introduction of an Ordinance Amending Chowchilla Municipal Code Section 18.56 – Signs and Outdoor Advertising Structures, and the Accompanied Notice of Exemption. Motion passed by roll call vote.

DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution Approving a Deferred Improvement Agreement with the Chowchilla Union High School District Regarding the Chowchilla High School Transportation Center and Authorizing the City Administrator to Execute all Related Documents (Pruett) Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #69-24, Approving a Deferred Improvement Agreement with the Chowchilla Union High School District Regarding the Chowchilla High School Transportation Center and Authorizing the City Administrator to Execute all Related Documents. Motion passed by roll call vote.

6.2 Consideration and Adoption of a City Council Resolution Approving the Updates to the Downtown Design Guidelines Along with the Notice of Exemption as Set Forth in the Resolution (Perea)
It was the consensus of the City Council to bring the item back with clarification on who the committee is and define it in the guidelines.

6.3 Consideration and Adoption of a City Council Resolution Declaring the Results of the General Municipal Election Held on November 5, 2024 (McClendon) Motion by Mayor Pro Tem, Seconded by Council Member Troost to Approve City Council Resolution #71-24, Declaring the Results of the General Municipal Election Held on November 5, 2024. Motion passed by roll call vote.

6.4 Oaths of Office – Mayor Kelly Smith, Council Members Ray Barragan and John Chavez (McClendon)

6.5 City Council Reorganization – Election of Mayor Pro Tem (McClendon) Council Member Jeff Troost was solely and unanimously nominated and appointed to serve a one-year term as Mayor Pro Tem.

6.6 Consideration of Council Member Appointments Made by the Mayor to Collaborative Agencies (McClendon)
The only change from the 2024 assignments is that a staff member can and will be appointed to CAPMC.

ANNOUNCEMENTS – Section 7
DEC 18 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM City Council Meeting MINUTES December 10, 2024
DEC 23-27 CHRISTMAS WEEK, CITY OFFICES CLOSED
JAN 1 NEW YEAR’S DAY HOLIDAY, CITY OFFICES CLOSED
JAN 14 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM

ADJOURNMENT
Mayor Smit closed the December 10, 2024 City Council meeting at 5:25 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith
Item 3.2

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TO RETURN TO

THE AGENDA

MINUTES
Special City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Friday, December 20, 2024
Open Session: 12:30 pm.

CALL TO ORDER/ROLL CALL – 12:34 p.m.

Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez (absent) City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Public Works Director Jason Rogers, Deputy Director of Community Engagement & Recreation Stacy Wisener, IT System Administrator Kurt Wlodarczyk, City Clerk Joann McClendon
OPEN SESSION – 12:35 p.m.

PLEDGE OF ALLEGIANCE
INVOCATION: Council Member Troost
PRESENTATION: League of California Cities “Torches” Award Presentation NEW BUSINESS - Section 1

1.1 Consideration and Adoption of a City Council Resolution Awarding the Contract for Well No. 16 Improvements to Alliance Construction Solutions, Inc. in the Amount of $924,300, Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year 2024/25 City Budget (Rogers) Motion by Mayor Pro Tem Troost, Seconded by Council Member Barragan to Approve city Council Resolution #71-24, Awarding the Contract for Well No. 16 Improvements to Alliance Construction Solutions, Inc. in the Amount of $924,300, Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year 2024/25 City Budget. Motion passed by roll call vote

ADJOURNMENT
The December 20, 2024 Special City Council Meeting Adjourned at 12:50 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith

REPORT TO THE CITY COUNCIL
Item 3.3

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THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in November 2024.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
1/2/2025 8:13:02 AM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 12/01/2024 - 12/31/2024
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
12/02/2024 68536 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -798.80 12/02/2024 68537 Anderson Pump Co Accounts Payable Outstanding Check -1,356.25 12/02/2024 68538 AT & T Accounts Payable Outstanding Check -95.59 12/02/2024 68539 BSK Associates Accounts Payable Outstanding Check -3,765.80 12/02/2024 68540 Cascade Fire Equipment Company Accounts Payable Outstanding Check -324.08 12/02/2024 68541 Chowchilla District Chamber of Commerce Accounts Payable Outstanding Check -500.00 12/02/2024 68542 Chowchilla Do It Best Accounts Payable Outstanding Check -16.31 12/02/2024 68543 City of Madera Accounts Payable Outstanding Check -2,850.00 12/02/2024 68544 Department of Justice/Acc Accounts Payable Outstanding Check -503.00 12/02/2024 68545 Department of Justice/Acc B/A Accounts Payable Outstanding Check -105.00 12/02/2024 68546 Farmers Hardware Accounts Payable Outstanding Check -194.56 12/02/2024 68547 Fastenal Company Accounts Payable Outstanding Check -1,188.27 12/02/2024 68548 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -273.54 12/02/2024 68549 Fresno City College Accounts Payable Outstanding Check -214.00 12/02/2024 68550 Grainger Accounts Payable Outstanding Check -93.48 12/02/2024 68551 Joann McClendon Accounts Payable Outstanding Check -372.62 12/02/2024 68552 Kerri Williams Accounts Payable Outstanding Check -387.36 12/02/2024 68553 Law & Associates Investigations Accounts Payable Outstanding Check -800.00 12/02/2024 68554 Lozano Smith, LLP Accounts Payable Outstanding Check -40,652.49 12/02/2024 68555 Michael Baker International Inc. Accounts Payable Outstanding Check -465.00 12/02/2024 68556 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -148,761.78 12/02/2024 68557 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -5,105.92 12/02/2024 68558 NBS Accounts Payable Outstanding Check -6,448.25 12/02/2024 68559 ODP Business Solutions, LLC Accounts Payable Outstanding Check -635.52 12/02/2024 68560 O'Reilly Auto Parts Accounts Payable Outstanding Check -56.50 12/02/2024 68561 PACE Supply Corp Accounts Payable Outstanding Check -1,465.86 12/02/2024 68562 PARS Accounts Payable Outstanding Check -497.34 12/02/2024 68563 Plasco, LLC DBA IDW Accounts Payable Outstanding Check -11,672.21 12/02/2024 68564 Prudential Overall Supply Accounts Payable Outstanding Check -194.23 12/02/2024 68565 Quad Knopf, Inc. Accounts Payable Outstanding Check -14,567.93 12/02/2024 68566 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -690.75 12/02/2024 68567 Rain for Rent Accounts Payable Outstanding Check -1,742.45 12/02/2024 68568 Rick Manuel Medeiros Accounts Payable Outstanding Check -600.00 12/02/2024 68569 Rolfe Construction Inc. Accounts Payable Outstanding Check -344,347.45 12/02/2024 68570 S & W Auto Parts Inc. Accounts Payable Outstanding Check -7.60 12/02/2024 68571 Self Help Enterprises Accounts Payable Outstanding Check -675.00 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
12/02/2024 68572 Southern Tire Mart LLC Accounts Payable Outstanding Check -4,104.27 12/02/2024 68573 Specialized Utility Services Program Accounts Payable Outstanding Check -421.31 12/02/2024 68574 Stericycle, Inc. Accounts Payable Outstanding Check -162.06 12/02/2024 68575 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,770.99 12/02/2024 68576 Terryberry Company LLC Accounts Payable Outstanding Check -2,493.79 12/02/2024 68577 US BANK (CAL-CARD) Reversal Accounts Payable Outstanding Check Reversal 20,051.03 12/02/2024 68577 US BANK (CAL-CARD) Accounts Payable Outstanding Check -20,051.03 12/02/2024 68578 Van De Pol Petroleum Accounts Payable Outstanding Check -4,591.41 12/03/2024 68579 Chowchilla Elementary School District Utility Billing Outstanding Check -233.82 12/03/2024 68580 Patricia Moore Utility Billing Outstanding Check -106.85 12/09/2024 68581 Frederick Gaumnitz Accounts Payable Outstanding Check -411.70 12/11/2024 68582 Leah Bishop Utility Billing Outstanding Check -156.77 12/17/2024 68583 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 12/17/2024 68584 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 12/17/2024 68585 Void Check Accounts Payable Voided Check 0.00 12/17/2024 68586 Chowchilla Employees Assn. Accounts Payable Outstanding Check -120.00 12/17/2024 68587 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 12/17/2024 68588 Chowchilla Office Accounts Payable Outstanding Check -136.00 12/17/2024 68589 Fitness Peak Accounts Payable Outstanding Check -70.00 12/17/2024 68590 U.S. Bank (PARS) Reversal Accounts Payable Outstanding Check Reversal 222.34 12/17/2024 68590 U.S. Bank (PARS) Accounts Payable Outstanding Check -222.34 12/17/2024 68591 Alfredo Aviles Accounts Payable Outstanding Check -1,000.00 12/17/2024 68592 AT & T Accounts Payable Outstanding Check -191.89 12/17/2024 68593 AT & T CALNET Accounts Payable Outstanding Check -1,396.28 12/17/2024 68594 AutoZone Parts, Inc Accounts Payable Outstanding Check -60.87 12/17/2024 68595 Badger Meter Inc. Accounts Payable Outstanding Check -670.17 12/17/2024 68596 Baker Supplies and Repairs Accounts Payable Outstanding Check -462.19 12/17/2024 68597 Blue Shield of California Accounts Payable Outstanding Check -71,737.92 12/17/2024 68598 Bonander Auto Truck and Trailer Accounts Payable Outstanding Check -9,452.60 12/17/2024 68599 BSK Associates Accounts Payable Outstanding Check -4,287.60 12/17/2024 68600 Cal Valley Construction, Inc. Accounts Payable Outstanding Check -186,322.79 12/17/2024 68601 CalACT Accounts Payable Outstanding Check -840.00 12/17/2024 68602 Casadi Denny Accounts Payable Outstanding Check -30.00 12/17/2024 68603 CDW Government, Inc. Accounts Payable Outstanding Check -927.27 12/17/2024 68604 Chowchilla Do It Best Accounts Payable Outstanding Check -106.55 12/17/2024 68605 CMG Solar Panel Cleaning Accounts Payable Outstanding Check -8,607.10 12/17/2024 68606 Comcast Accounts Payable Outstanding Check -289.65 12/17/2024 68607 Consolidated Electrical Distributors Accounts Payable Outstanding Check -274.69 12/17/2024 68608 Cook's Communication Corp Accounts Payable Outstanding Check -533.08 12/17/2024 68609 County of Madera Accounts Payable Outstanding Check -40.00 12/17/2024 68610 De Lage Landen Financial Services Inc. Accounts Payable Outstanding Check -1,693.26 12/17/2024 68611 Department of Justice/Acc Accounts Payable Outstanding Check -676.50 12/17/2024 68612 Ed LeTourneau, D.V.M. Accounts Payable Outstanding Check -948.24 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
12/17/2024 68613 Enterprise Fleet Management, Inc Accounts Payable Outstanding Check -11,565.82 12/17/2024 68614 Enviroclean Sanitation Supply Accounts Payable Outstanding Check -137.03 12/17/2024 68615 Eppler Towing & Recovery Inc Accounts Payable Outstanding Check -3,137.50 12/17/2024 68616 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -615.68 12/17/2024 68617 Farmers Hardware Accounts Payable Outstanding Check -316.37 12/17/2024 68618 Fastenal Company Accounts Payable Outstanding Check -244.62 12/17/2024 68619 Fence Factory Rentals Accounts Payable Outstanding Check -69.00 12/17/2024 68620 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -416.46 12/17/2024 68621 FireStationFurniture.com Accounts Payable Outstanding Check -2,069.99 12/17/2024 68622 FLO- LINE TECHNOLOGY, INC. Accounts Payable Outstanding Check -6,198.94 12/17/2024 68623 Granite Construction Company Accounts Payable Outstanding Check -202,702.92 12/17/2024 68624 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,265.20 12/17/2024 68625 Healthwise Services, LLC Accounts Payable Outstanding Check -611.38 12/17/2024 68626 Holt of California Accounts Payable Outstanding Check -2,095.76 12/17/2024 68627 Horizon Distributors Inc. Accounts Payable Outstanding Check -71.66 12/17/2024 68628 Industrial Plumbing Supply Accounts Payable Outstanding Check -420.73 12/17/2024 68629 Ingraham Trophies Accounts Payable Outstanding Check -497.59 12/17/2024 68630 Jesse Mack Company Inc. Accounts Payable Outstanding Check -1,063.11 12/17/2024 68631 JMP Office Technologies Accounts Payable Outstanding Check -588.00 12/17/2024 68632 Law & Associates Investigations Accounts Payable Outstanding Check -1,600.00 12/17/2024 68633 Liebert Cassidy Whitmore Accounts Payable Outstanding Check -402.50 12/17/2024 68634 Lozano Smith, LLP Accounts Payable Outstanding Check -22,207.22 12/17/2024 68635 Mace Pest Control Accounts Payable Outstanding Check -90.00 12/17/2024 68636 Madera County Environmental Accounts Payable Outstanding Check -2,166.00 12/17/2024 68637 Madera Tribune Accounts Payable Outstanding Check -607.75 12/17/2024 68638 Mark Thomas & Company, Inc. Accounts Payable Outstanding Check -5,597.00 12/17/2024 68639 Michael Baker International Inc. Accounts Payable Outstanding Check -820.00 12/17/2024 68640 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -195.61 12/17/2024 68641 Myers Stevens & Toohey & Co Inc Accounts Payable Outstanding Check -770.40 12/17/2024 68642 Navia Benefit Solutions Accounts Payable Outstanding Check -200.00 12/17/2024 68643 NBS Accounts Payable Outstanding Check -5,000.00 12/17/2024 68644 NEOGOV Accounts Payable Outstanding Check -8,502.87 12/17/2024 68645 Occupational Health Centers of California Accounts Payable Outstanding Check -232.00 12/17/2024 68646 ODP Business Solutions, LLC Accounts Payable Outstanding Check -441.43 12/17/2024 68647 O'Reilly Auto Parts Accounts Payable Outstanding Check -1,336.47 12/17/2024 68648 Void Check Accounts Payable Voided Check 0.00 12/17/2024 68649 PACE Supply Corp Accounts Payable Outstanding Check -3,202.95 12/17/2024 68650 Pacific Plan Review Inc Accounts Payable Outstanding Check -10,152.82 12/17/2024 68651 PARS Accounts Payable Outstanding Check -507.29 12/17/2024 68652 Pegboard Accounts Payable Outstanding Check -451.87 12/17/2024 68653 Plan It Software LLC Accounts Payable Outstanding Check -4,657.50 12/17/2024 68654 Precision Dynamics Corporation Accounts Payable Outstanding Check -574.67 12/17/2024 68655 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -406.00 Bank Transaction Report Issued Date Range: -
1/2/2025 8:13:02 AM Page 4 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
12/17/2024 68656 Principal Life Insurance Company Accounts Payable Outstanding Check -8,029.61 12/17/2024 68657 ProClean Supply Accounts Payable Outstanding Check -789.70 12/17/2024 68658 Prudential Overall Supply Accounts Payable Outstanding Check -554.35 12/17/2024 68659 Purl's Sheet Metal & Air Conditioning Inc. Accounts Payable Outstanding Check -999.77 12/17/2024 68660 Quad Knopf, Inc. Accounts Payable Outstanding Check -112,470.26 12/17/2024 68661 Void Check Accounts Payable Voided Check 0.00 12/17/2024 68662 R.L. Hastings & Associates LLC Accounts Payable Outstanding Check -7,000.00 12/17/2024 68663 Rain for Rent Accounts Payable Outstanding Check -2,073.82 12/17/2024 68664 Rolfe Construction Inc. Accounts Payable Outstanding Check -31,630.00 12/17/2024 68665 Self Help Enterprises Accounts Payable Outstanding Check -735.00 12/17/2024 68666 Sparkletts Accounts Payable Outstanding Check -106.86 12/17/2024 68667 Specialized Utility Services Program Accounts Payable Outstanding Check -8,715.00 12/17/2024 68668 State Water Resources Control Accounts Payable Outstanding Check -136,072.78 12/17/2024 68668 State Water Resources Control Reversal Accounts Payable Outstanding Check Reversal 136,072.78 12/17/2024 68669 Steves Chevrolet of Chowchilla, LLC Accounts Payable Outstanding Check -584.22 12/17/2024 68670 Stryker Sales, LLC Accounts Payable Outstanding Check -1,248.77 12/17/2024 68671 The Lew Edwards Group Accounts Payable Outstanding Check -2,750.00 12/17/2024 68672 T-Mobile USA Inc Accounts Payable Outstanding Check -282.14 12/17/2024 68673 Toshiba Financial Services Accounts Payable Outstanding Check -381.72 12/17/2024 68674 TransNations Translations, Inc. Accounts Payable Outstanding Check -90.00 12/17/2024 68675 Tyler Technologies, Inc. Accounts Payable Outstanding Check -63,283.94 12/17/2024 68676 US BANK (CAL-CARD) Accounts Payable Outstanding Check -28,644.41 12/17/2024 68677 Void Check Accounts Payable Voided Check 0.00 12/17/2024 68678 US Post Office Accounts Payable Outstanding Check -2,734.84 12/17/2024 68679 USA BlueBook Accounts Payable Outstanding Check -2,731.39 12/17/2024 68680 Van De Pol Petroleum Reversal Accounts Payable Outstanding Check Reversal 7,285.93 12/17/2024 68680 Van De Pol Petroleum Accounts Payable Outstanding Check -7,285.93 12/17/2024 68681 Vision Service Plan - (CA) Accounts Payable Outstanding Check -798.63 12/17/2024 68682 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -2,234.66 12/17/2024 68683 Zim Industries Inc. Accounts Payable Outstanding Check -203,300.00 12/17/2024 68684 Zions Bancorporation, National Association Accounts Payable Outstanding Check -685.00 12/17/2024 68685 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -304.11 12/17/2024 68686 U.S. Bank (PARS) Accounts Payable Outstanding Check -156.18 12/18/2024 68687 State Water Resources Control Accounts Payable Outstanding Check -55,923.00 12/18/2024 68688 Van De Pol Petroleum Accounts Payable Outstanding Check -6,864.15 12/18/2024 68689 State Water Resources Control Accounts Payable Outstanding Check -80,149.78 12/18/2024 68690 Van De Pol Petroleum Accounts Payable Outstanding Check -421.78 Bank Account 200650906 Total: (159) -1,834,869.29
Bank Account: 200695379 - Payroll-Tri Counties
12/13/2024 615 615 Payroll Outstanding Check -284.40
12/13/2024 12/11/2024 616 616 Payroll Cleared Check 0.00 12/13/2024 617 617 Payroll Outstanding Check -210.61
Bank Transaction Report Issued Date Range: -
1/2/2025 8:13:02 AM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
12/13/2024 618 618 Payroll Outstanding Check -284.40
Bank Account 200695379 Total: (4) -779.41
Report Total: (163) -1,835,648.70
Bank Transaction Report Issued Date Range: -
1/2/2025 8:13:02 AM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 159 -1,834,869.29
200695379 Payroll-Tri Counties 4 -779.41
Report Total: 163 -1,835,648.70
Cash Account Count Amount
**No Cash Account** 5 0.00
999 999-0100-0215 Cash In Bank 155 -1,834,869.29
999 999-0100-0216 Cash In Bank (Payroll) 3 -779.41
Report Total: 163 -1,835,648.70
Transaction Type Count Amount
Check 159 -1,999,280.78
Check Reversal 4 163,632.08
Report Total: 163 -1,835,648.70

REPORT TO THE CITY COUNCIL
Item 3.4

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Consent
SUBJECT: Adoption of an Ordinance Approving a Text Amendment Modifying Chapter

9.07 – Food Truck Vendor and the Accompanied Notice of Exemption PREPARED BY: Annalisa Perea, AICP, Contract Planner
ATTACHMENTS: 1. Ordinance

2. Public Notice

3. Notice of Exemption

REVIEWED BY
DIRECTOR ☒ REVIEWED BYCITY ATTORNEY ☒ REVIEWED BYCITY ADMINISTRATOR ☒

PLANNING COMMISSION RECOMMENDATION
At their November 20, 2024 meeting, the Chowchilla Planning Commission voted unanimously to recommend that the City Council adopt an Ordinance to approve a Text Amendment, modifying Chapter

9.07– Food Truck Vendor and the accompanied Notice of Exemption.

HISTORY / BACKGROUND:

This item was introduced at the December 10, 2024 City Council meeting.

The City of Chowchilla undertook a comprehensive Zoning Ordinance update back in 2018, where the City Council voted to adopt the updated Zoning Ordinance on October 9, 2018 and it came into effect on November 8, 2018. This effort included an update to the City’s Sign Ordinance.

Since then, City staff has implemented the Ordinances and along the way, has completed several updates to the code to improve the functioning of the document. Those amendments primarily included “clean-up” amendments, changes to provide additional clarity, and amendments as proposed by staff to bring the zoning ordinance into compliance with any new state laws. Present day, and after careful consideration, it was determined by the City Council’s Economic Development Ad Hoc Committee that the City should consider new amendments to the zoning ordinance and Municipal Code to provide additional language relating to Food Truck Vendors, specifically ice cream trucks. Additionally, at their November 12, 2024 City Council meeting, the Council voted to initiate the text amendments.

The following are the proposed amendments:

New text to be added is in underlined format.

Text to be removed is in strikeout format.

Chapter 9.07

FOOD TRUCK VENDING

9.07.01 Definitions.

For purposes of this Chapter, the following definitions apply:
“Administrative Use Permit” shall mean a permit issued by the City of Chowchilla in accordance with Chapter 18.74.
“City” means the City of Chowchilla.
“Code” means the Chowchilla Municipal Code and all codes incorporated therein by reference. “Food” shall be as defined in Health and Safety Code Section 113781 or any successor provision. “Food Facility” shall be as defined in Health and Safety Code Section 113789 or any successor provision. “Food Truck” means a mobile food facility as defined in Health and Safety Code Section 113831 or any successor provision and any vehicle as defined in Section 670 of the California Vehicle Code, which is equipped and used for retail sales of prepared, prepackaged, or unprepared food or foodstuffs of any kind that parks at one (1) or more locations within the City. A Food Truck shall also include any ice cream truck or any trailer or wagon equipped and used as described in this definition and pulled by a vehicle. “Food Truck Permit” or “Permit” means the Administrative Use Permit, Temporary Use Permit, Special Event Permit, or any other required permit issued to a property owner or lessee with authority allowing Food Trucks to operate on private property pursuant to this Chapter. “Food Truck Vendor” or “Vendor” means an individual or business responsible for or utilizing a Food Truck to sell, offer for sale, or distribute Food.

“Hand washing Facility” means a facility providing either a basin, container, or outlet with an adequate supply of potable water, soap, and single-use towels, as further defined in Health and Safety Code Section 114359.
“Health Officer” shall be as defined in Health and Safety Code Section 111015. “Ice Cream Truck” means a motor vehicle engaged in the curbside vending or sale of frozen or refrigerated desserts, confections, novelties commonly known as ice cream, or prepackaged candies and chips.
“Special Event” means any outdoor event designated for the exclusive use of the event organizer utilizing public areas, including streets and parking lots temporarily closed by the City Council or Chowchilla Police Department.
“Temporary Use Permit” shall mean a permit issued by the City of Chowchilla in accordance with Chapter 18.76.
“Toilet Facility” means a fixture maintained with a toilet room for the purpose of defecation or urination or both, as further defined in Health and Safety Code Section 114359. “Vend” or “Vending” means to offer for sale or distribution.

9.07.02 Business License Requirements.

All Food Trucks operating in the City shall obtain a business license pursuant to Chapter 5.04 of the Municipal Code. No business license shall be issued without evidence that the Vendor has obtained all permits and paid all fees as required by this Chapter. The original of the City business license certificate, County health permit, and any additional permit required by this Chapter, shall be displayed conspicuously at all times on the Food Truck.

9.07.03 Mobile Food Vendor Inspection Fee.

All Food Trucks operating in the City shall be required to successfully complete safety and compliance inspections by the City’s Fire and Community Development Departments. The applicable fee amount for inspections under this section shall be provided within the City’s Master Fee Schedule.

9.07.04 Health and Sanitation Requirements.

Vendors shall obtain a health permit from the Madera County Health Officer. The health permit and applicable commissary agreement letter shall be displayed conspicuously at all times on the Vendor’s Vehicle. Evidence of a health permit shall be made available to City staff as part of the business license application or renewal.

9.07.05 Permit to Operate on Private Property.
(a) Permit required. No Food Truck shall operate on private property without a Food Truck Permit issued to the property owner, lessee, or applicant. A Food Truck Permit shall be either a Temporary Use Permit for a single event or an Administrative Use Permit for all other situations. (b) Single event permits. The City may issue a Temporary Use Permit for single events. A single event permit may only be issued for exclusively residentially zoned districts once per year. Other zoned areas may have a maximum of four (4) single event permits issued per year. (c) Private Events. Food Truck Permits are not required for Food Trucks operating for a one-day private event or party located either on the site of the event or in the public right-of-way with no retail sale to the general public and no admission charge to the event. (d) Special Events. Food Trucks operating within a Special Event or City-sponsored event shall be required to obtain all applicable permits, including, but not limited to a special event permit and to pay all applicable fees.

9.07.06 Operational Requirements.

All Food Truck Vendors are subject to the following conditions:
(a) No Food Truck shall locate within fifty (50) feet of any street or roadway intersection, crosswalk, fire hydrant, signal crossing, or bus stop.
(b) No Food Truck shall locate their operation in such a way that would restrict the ingress to or egress from the adjoining property.
(c) No Vendor shall sell food and beverage items not regulated under the California Retail Food Code (California Health and Safety Code Division 104, Part 7, Section 113700 et. seq., as it currently exists or may be amended).
(d) No Vendor shall locate their operation in such a way that would restrict accessibility routes and curb cuts.
(e) No Vehicle shall roll up onto the sidewalk or cause traffic to block and be delayed. (f) No driveways, parking lots, or private property can be occupied by a Vendor without written permission from the property owner or lessee.
(g) No Vendor shall locate their operation in such a way that would restrict trash enclosures. (h) No Vendor shall locate their operation in such a way that would restrict required off street parking and parking meters.
(i) No Vendor shall conduct business with customers in moving cars. (j) Vendors must provide a visible trash receptacle for use by customers. (k) The Vendor shall regularly pick up, remove and dispose of all trash or refuse from their operation that remains within two hundred (200) feet of the Vendor’s position. Regularly means not less than every one (1) hour. For Vendors that operate less than one hour at a location, the Vendor shall pick up, remove and dispose of all trash or refuse prior to leaving the location. (l) No Vending shall occur between the hours of 10:00 p.m. and 7:00 a.m. and no overnight parking shall be permitted. Through the Administrative Use Permit or Temporary Use Permit process, the City Administrator and/or their designee may require shorter hours of operation or allow longer hours of operation depending on the type of vending and location. (m) No Vendor shall operate more than two hundred (200) feet travel distance of an approved and readily available toilet and hand washing facility to ensure that restroom facilities are available to the Food Truck Permit holder and any of its employees whenever operating for more than a one (1) hour.
(n) No Vendor shall Vend within three hundred (300) feet of a Special Event for one (1) hour before or after the reserved event time, unless the Vendor is approved by the event’s sponsor to participate in the event.
(o) Vendors shall not use City utility connections, including water and electric, without prior written approval from the City.
(p) Vendors shall not leave items unattended or stored on public property. (q) All Vendors shall comply with the California Vehicle Code and California Health and Safety Code. (r) Unless otherwise exempt, Food Trucks may not operate in an exclusively residentially zoned district in the City, except for private events as provided for in Section 9.07.05(c) or with the issuance of a Temporary Use Permit as provided for in Section 9.07.05(b). (s) Vendors shall not operate in an unsafe manner, including but not limited to, impeding on- or offsite vehicle circulation and obstructing the view of pedestrians by motorists. (t) Vendors may not sell non-food accessory retail items that exceed ten percent (10%) of the average annual gross receipts of sales from the Food Truck. Non-food accessory retail items may not occupy more than ten percent (10%) of the Food Truck space devoted to preparation and sales. If the business is a new business, the gross receipts shall be calculated by considering the Vendor’s estimated annual gross receipts for the first year of operation. “Gross receipts” shall mean the total amount of revenue derived from activities conducted on or within the Food Truck.
(u) No Vendor shall locate within three hundred (300) feet of any other Vendor operating during the applicable Vending hours specified in this Chapter, except that the Food Truck Permit may allow for smaller groupings of Food Trucks on a single parcel of property.

9.07.07 Additional Rules for Food Truck Vendors on Public Rights-of-Way. (a) No Food Truck shall Vend in any one Location on a public street for more than forty-five (45) minutes in any two (2) hour period. “Location” for purposes of this section shall mean a radius of five hundred (500) feet from the original position of the Food Truck. (b) No Food Truck shall locate within five hundred (500) feet of a freeway entrance or exit. (c) No Food Truck shall locate within any public street adjacent to a curb which has been duly designated by the City as a white, yellow, blue or red zone. (d) The Vehicle shall be legally parked and shall not stop, stand, or park in any clear vision triangle or no parking zone.
(e) Vehicles shall not occupy more than two on-street parking spaces in the public right-of-way in commercial zones.
(f) Vendors shall limit food and beverage service to that side of the Food Truck facing away from the street.
(g) No Vendor shall locate within one thousand (1000’) feet of the grounds of any elementary or secondary school on any school day while school is in session; this restriction does not apply to an event at a school facility if the Vendor is in partnership with the organization conducting the event and is located on the site of the event.
(h) Ice cream trucks shall be equipped at all times, while engaged in vending in a residential area, with signs mounted on both the front and the rear and clearly legible from a distance of 100 feet under daylight conditions, incorporating the words “WARNING” and “CHILDREN CROSSING.” Each sign shall be at least 12 inches high by 48 inches wide, with letters of a dark color and at least four inches in height, a one-inch wide solid border, and a sharply contrasting background. (i) Ice cream trucks may operate in exclusively residential districts. Vending from an ice cream truck is prohibited when stopped, parked, or standing on any public street, alley, or highway under any of the following conditions:
(1) The posted speed limit on the street, alley, or highway exceeds 25 miles per hour; (2) The vending location is within 100 feet of an intersection with an opposing highway that has a posted speed limit exceeding 25 miles per hour; or (3) The vendor lacks an unobstructed view extending 200 feet in both directions along the highway and of any traffic thereon.
(j) Vendors shall indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of or in connection with operation of the Food Truck on City right-of-way, regardless of fault, unless the injuries or damages are the result of City's sole negligence or willful misconduct.
(k) Vendors shall maintain, at their sole cost and expense, liability insurance in the amount of not less than $2,000,000 per occurrence, $4,000,000 aggregate, covering liability associated with operation of the Food Truck. Vendors shall also maintain, at their sole cost and expense, automobile insurance in the amount of not less than $1,000,000 commercial auto liability coverage. The insurance shall be in full force and effect at any time the vendor is operating in the City. Prior to operations, the Vendor shall deliver or have on file with the City a Certificate of Insurance which includes all required coverages, endorsements, and names the City of Chowchilla as additionally insured and as the certificate holder. The City’s Risk Manager shall verify coverages.

9.07.08 Additional Rules for Food Truck Vendors on Private Property. (a) Vendors shall obtain written authorization to operate the Food Truck from the property owner, or a lessee with authority.
(b) Food Trucks shall operate as follows:
(1) Within a level parking area, where it can be demonstrated that any off-street parking spaces located in that area are not otherwise reserved, encumbered, or designated to satisfy the off-street parking requirement of a business or activity that is operating at the same time as the Food Truck.
(2) Operations shall not impede pedestrian or vehicular ingress or egress through the remainder of the parking area or adjacent public right-of-way. (3) Vendors shall not use or permit use of parking spaces on the site (e.g., customer queuing, tables, chairs, portable restrooms, signs, and any other ancillary equipment) if doing so will adversely affect the required off-street parking available for the primary use(s) of the site during peak periods as determined by the City Administrator and/or their designee. (4) Vendors shall have adequate lighting to ensure customer safety either on the vehicle or at the location of the vehicle during business hours.

9.07.09 Special Events – City Sponsored Events.

Vendors operating in conjunction with a City-sponsored event, or pursuant to an applicable special events permit, are exempt from the provisions or this chapter and shall meet all requirements as specified within the special event permit or as required by City.

9.07.10 Supplemental Regulations.

The City Administrator and/or their designees, are hereby authorized to adopt supplemental rules and regulations, and to develop all related forms and/or other materials, reasonably necessary to implement this Chapter, and to make such interpretations of this Chapter as they may consider necessary to achieve the purposes of this Chapter. Violations of supplemental rules and regulations shall be considered violations of this Chapter.

9.07.11 Violations.
(a) Fines and penalties.

Violations of this Chapter or the conditions in a Food Truck Permit shall be subject to the penalty and enforcement provisions of the Municipal Code, including, but not limited to Chapters 1.10, 1.12,

1.16 and 1.20.
(b) Revocation and suspension.

In addition to the grounds for suspending or revoking a Food Truck Permit, the City may suspend for up to thirty (30) days or revoke any Food Truck Permit issued under this Chapter when any one or more of the following grounds are found to exist:
(1) Violation of this Chapter or provisions of a Food Truck Permit. (2) Violation of local, State, or Federal law in connection with Vendor Activity. (3) When a Vendor’s permit was issued under fraudulent circumstances or mistake. (4) When necessary to protect the public health, safety, or welfare. (c) Confiscation. In connection with suspension or revocation of a Food Truck Permit or violations of this Chapter, the City may confiscate property used in connection with Vending upon a determination that confiscation of the property is necessary to protect the public health, safety, or welfare. (d) Procedures. The following procedures shall apply for suspensions, revocation, and confiscation:
(1) Prior to revocation or suspension of a Permit and/or confiscation of property, the City shall provide written notice to the Vendor stating the reasons for the action by personal notice or certified mail.
(2) The notice shall provide information on the appeal process and explain that a suspension may lead to a permanent revocation of the Permit.
(3) Unless immediate suspension and/or confiscation is necessary to protect the public health, safety, and welfare, prior to taking final action the City shall afford the Vendor, and Vehicle owner when applicable, an opportunity for an appeal hearing pursuant to the procedures set forth in sections 1.10.080 and 1.10.090 of the Code. For immediate suspensions and/or confiscations, the appeal hearing, if requested, shall be held within ten (10) business days after the filing of the appeal.
(4) If an appeal is filed, the hearing officer may permanently revoke the Permit, reinstate the Permit, conditionally reinstate the Permit, or modify the suspension, based upon findings related to circumstances described in this Section. The hearing officer shall also make appropriate findings regarding any confiscation.

9.07.12 Severability.

If any article, section, sentence, clause or phrase of this Chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Chapter. The Council hereby declares that it would have adopted this Chapter and adopted each article, section, sentence, clause or phrase thereof, irrespective of the fact that any one or more articles, sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

ENVIRONMENTAL REVIEW ANALYSIS:

The Ordinance Text Amendments are covered by the Environmental Impact Report that was completed for the City’s 2011 General Plan Update. This is also covered under CEQA Guidelines section 15061, which states that “The activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” It’s been determined that no additional CEQA analysis is required as part of these proposed Ordinance text amendments.

REASON FOR RECOMMENDATION:

The Ordinance will provide additional language to allow for the operation of ice cream trucks and comply with the necessary requirements of the City’s General Plan.

FISCAL IMPACT:

None.

ALTERNATIVES:

None recommended.

ACTIONS FOLLOWING APPROVAL:

City staff will prepare for the Second reading of the Ordinance.

CITY COUNCIL ORDINANCE # XXX-24

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA, AMENDING CHAPTER 9.07 – FOOD TRUCK VENDING WITH THE FINDINGS WHEREAS, the City undertook a comprehensive Zoning Ordinance update back in 2018, where the City Council voted to adopt the updated Zoning Ordinance on October 9, 2018 and it came into effect on November 8, 2018. This included updates to the City’s Sign Ordinance; and, WHEREAS, since then, the City staff has made minor amendments to other portions of the Municipal Code to improve the functioning of the document; and, WHEREAS, these proposed amendments include updates to add operating standards for ice cream trucks based on recommendations from the Economic Development Ad Hoc Committee; and, WHEREAS, a Public Hearing was duly noticed for the December 10, 2024 City Council Meeting; and,
WHEREAS, the Ordinance Text Amendment is covered by the Environmental Impact Report that was completed for the City’s 2011 General Plan Update. This is also covered under CEQA Guidelines section 15061, which states that the activity is covered by the common sense exemption; and, WHEREAS, the City Council has carefully considered the staff report, recommendations and all oral and written evidence presented during the public hearing; and WHEREAS, the City Council was able to make all of the findings required to be made as identified in section 18.86.030 of the City’s Municipal Code in order to grant an amendment.

NOW, THEREFORE, the City Council of the City of Chowchilla does hereby resolve to adopt the separate Ordinance Text Amendment per CMC 18.86.030:

Section 1. Chapter 9.07 of Title 9 of the Municipal Code of the City of Chowchilla is hereby amended to read as amended to read as follows:

9.07.01 Definitions.

For purposes of this Chapter, the following definitions apply:
“Administrative Use Permit” shall mean a permit issued by the City of Chowchilla in accordance with Chapter 18.74.
“City” means the City of Chowchilla.
“Code” means the Chowchilla Municipal Code and all codes incorporated therein by reference. “Food” shall be as defined in Health and Safety Code Section 113781 or any successor provision. “Food Facility” shall be as defined in Health and Safety Code Section 113789 or any successor provision.
“Food Truck” means a mobile food facility as defined in Health and Safety Code Section 113831 or any successor provision and any vehicle as defined in Section 670 of the California Vehicle Code, which is equipped and used for retail sales of prepared, prepackaged, or unprepared food or foodstuffs of any kind that parks at one (1) or more locations within the City. A Food Truck shall also include any ice cream truck or any trailer or wagon equipped and used as described in this definition and pulled by a vehicle. “Food Truck Permit” or “Permit” means the Administrative Use Permit, Temporary Use Permit, Special Event Permit, or any other required permit issued to a property owner or lessee with authority allowing Food Trucks to operate on private property pursuant to this Chapter. “Food Truck Vendor” or “Vendor” means an individual or business responsible for or utilizing a Food Truck to sell, offer for sale, or distribute Food.

9.07.02 Business License Requirements.

9.07.03 Mobile Food Vendor Inspection Fee.

9.07.04 Health and Sanitation Requirements.

9.07.06 Operational Requirements.

All Food Truck Vendors are subject to the following conditions:
(v) No Food Truck shall locate within fifty (50) feet of any street or roadway intersection, crosswalk, fire hydrant, signal crossing, or bus stop.
(w) No Food Truck shall locate their operation in such a way that would restrict the ingress to or egress from the adjoining property.
(x) No Vendor shall sell food and beverage items not regulated under the California Retail Food Code (California Health and Safety Code Division 104, Part 7, Section 113700 et. seq., as it currently exists or may be amended).
(y) No Vendor shall locate their operation in such a way that would restrict accessibility routes and curb cuts.
(z) No Vehicle shall roll up onto the sidewalk or cause traffic to block and be delayed. (aa) No driveways, parking lots, or private property can be occupied by a Vendor without written permission from the property owner or lessee.
(bb) No Vendor shall locate their operation in such a way that would restrict trash enclosures. (cc) No Vendor shall locate their operation in such a way that would restrict required off street parking and parking meters.
(dd) No Vendor shall conduct business with customers in moving cars. (ee) Vendors must provide a visible trash receptacle for use by customers. (ff) The Vendor shall regularly pick up, remove and dispose of all trash or refuse from their operation that remains within two hundred (200) feet of the Vendor’s position. Regularly means not less than every one (1) hour. For Vendors that operate less than one hour at a location, the Vendor shall pick up, remove and dispose of all trash or refuse prior to leaving the location. (gg) No Vending shall occur between the hours of 10:00 p.m. and 7:00 a.m. and no overnight parking shall be permitted. Through the Administrative Use Permit or Temporary Use Permit process, the City Administrator and/or their designee may require shorter hours of operation or allow longer hours of operation depending on the type of vending and location. (hh) No Vendor shall operate more than two hundred (200) feet travel distance of an approved and readily available toilet and hand washing facility to ensure that restroom facilities are available to the Food Truck Permit holder and any of its employees whenever operating for more than a one (1) hour.
(ii) No Vendor shall Vend within three hundred (300) feet of a Special Event for one (1) hour before or after the reserved event time, unless the Vendor is approved by the event’s sponsor to participate in the event.
(jj) Vendors shall not use City utility connections, including water and electric, without prior written approval from the City.
(kk) Vendors shall not leave items unattended or stored on public property. (ll) All Vendors shall comply with the California Vehicle Code and California Health and Safety Code. (mm) Unless otherwise exempt, Food Trucks may not operate in an exclusively residentially zoned district in the City, except for private events as provided for in Section 9.07.05(c) or with the issuance of a Temporary Use Permit as provided for in Section 9.07.05(b). (nn) Vendors shall not operate in an unsafe manner, including but not limited to, impeding on- or offsite vehicle circulation and obstructing the view of pedestrians by motorists. (oo) Vendors may not sell non-food accessory retail items that exceed ten percent (10%) of the average annual gross receipts of sales from the Food Truck. Non-food accessory retail items may not occupy more than ten percent (10%) of the Food Truck space devoted to preparation and sales. If the business is a new business, the gross receipts shall be calculated by considering the Vendor’s estimated annual gross receipts for the first year of operation. “Gross receipts” shall mean the total amount of revenue derived from activities conducted on or within the Food Truck.
(pp) No Vendor shall locate within three hundred (300) feet of any other Vendor operating during the applicable Vending hours specified in this Chapter, except that the Food Truck Permit may allow for smaller groupings of Food Trucks on a single parcel of property.

9.07.07 Additional Rules for Food Truck Vendors on Public Rights-of-Way. (l) No Food Truck shall Vend in any one Location on a public street for more than forty-five (45) minutes in any two (2) hour period. “Location” for purposes of this section shall mean a radius of five hundred (500) feet from the original position of the Food Truck. (m) No Food Truck shall locate within five hundred (500) feet of a freeway entrance or exit. (n) No Food Truck shall locate within any public street adjacent to a curb which has been duly designated by the City as a white, yellow, blue or red zone. (o) The Vehicle shall be legally parked and shall not stop, stand, or park in any clear vision triangle or no parking zone.
(p) Vehicles shall not occupy more than two on-street parking spaces in the public right-of-way in commercial zones.
(q) Vendors shall limit food and beverage service to that side of the Food Truck facing away from the street.
(r) No Vendor shall locate within one thousand (1000’) feet of the grounds of any elementary or secondary school on any school day while school is in session; this restriction does not apply to an event at a school facility if the Vendor is in partnership with the organization conducting the event and is located on the site of the event.
(s) Ice cream trucks shall be equipped at all times, while engaged in vending in a residential area, with signs mounted on both the front and the rear and clearly legible from a distance of 100 feet under daylight conditions, incorporating the words “WARNING” and “CHILDREN CROSSING.” Each sign shall be at least 12 inches high by 48 inches wide, with letters of a dark color and at least four inches in height, a one-inch wide solid border, and a sharply contrasting background. (t) Ice cream trucks may operate in exclusively residential districts. Vending from an ice cream truck is prohibited when stopped, parked, or standing on any public street, alley, or highway under any of the following conditions:
(1) The posted speed limit on the street, alley, or highway exceeds 25 miles per hour; (2) The vending location is within 100 feet of an intersection with an opposing highway that has a posted speed limit exceeding 25 miles per hour; or (3) The vendor lacks an unobstructed view extending 200 feet in both directions along the highway and of any traffic thereon.
(u) Vendors shall indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of or in connection with operation of the Food Truck on City right-of-way, regardless of fault, unless the injuries or damages are the result of City's sole negligence or willful misconduct.
(v) Vendors shall maintain, at their sole cost and expense, liability insurance in the amount of not less than $2,000,000 per occurrence, $4,000,000 aggregate, covering liability associated with operation of the Food Truck. Vendors shall also maintain, at their sole cost and expense, automobile insurance in the amount of not less than $1,000,000 commercial auto liability coverage. The insurance shall be in full force and effect at any time the vendor is operating in the City. Prior to operations, the Vendor shall deliver or have on file with the City a Certificate of Insurance which includes all required coverages, endorsements, and names the City of Chowchilla as additionally insured and as the certificate holder. The City’s Risk Manager shall verify coverages.

9.07.09 Special Events – City Sponsored Events.

9.07.10 Supplemental Regulations.

9.07.11 Violations.
(a) Fines and penalties.

9.07.12 Severability.

Section 2. This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

Introduced to the Chowchilla City Council at their December 10, 2024 Regular Meeting. APPROVED, PASSED, AND ADOPTED by the City Council of the City of Chowchilla on __________, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
ATTACHMENT 2 – Public Notice

NOTICE OF A PUBLIC HEARING
Ordinance Text Amendment to modify Chapter 9.07 – Food Truck Vending, Chowchilla, CA 93610 Notice is hereby given that the City Council of the City of Chowchilla, California, will hold a public hearing on Tuesday, December 10, 2024 at 4:00 P.M. or as soon thereafter as possible, in the Chowchilla Council Chambers, 130 South Second Street at Civic Center Plaza, to an Ordinance amending to modify Chapter 9.07 to developer standards for ice cream trucks and the accompanied Notice of Exemption in compliance with CEQA Guidelines.

Written comments may be forwarded to the City of Chowchilla, Community Development Department, 130 South Second Street, Chowchilla, CA 93610, and to the attention of the Planning Department. If you challenge the above matter in court, you may be limited to raising only those issues which you or someone else raised at the Public Hearing, or in written correspondence delivered to the approval body at, or prior to, the Public Hearing.

Annalisa Perea, AICP
Community & Economic Development Department
(559) 665-8615 ext. 400
[email protected]
ATTACHMENT 3 – Notice of Exemption

REPORT TO THE CITY COUNCIL
Item 3.5

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Consent
SUBJECT: Adopting an Ordinance Amending Chowchilla Municipal Code Section 18.56 – Signs and Outdoor Advertising Structures, and the accompanied Notice of Exemption
PREPARED BY: Annalisa Perea, AICP, Contract Planner
ATTACHMENTS: 1. Ordinance

2. Public Notice

3. Notice of Exemption

REVIEWED BY
DIRECTOR ☒ REVIEWED BYCITY ATTORNEY ☒ REVIEWED BYCITY ADMINISTRATOR ☒

PLANNING COMMISSION RECOMMENDATION
At their November 20, 2024 meeting, the Planning Commission voted unanimously that the City Council adopt an Ordinance to approve Zoning Ordinance Text Amendments No. 24-0600, updating Chapter 18.56 – Signs and Outdoor Advertising Structures and the accompanied Notice of Exemption.

HISTORY / BACKGROUND:

This item was introduced at the December 10, 2024 City Council meeting.

Since then, City staff has implemented the updated Zoning Ordinance and along the way, has completed several updates to the code to improve the functioning of the document. Those amendments primarily included “clean-up” amendments, changes to provide additional clarity, and amendments as proposed by staff to bring the zoning ordinance into compliance with any new state laws. Present day, and after careful consideration, it was determined by the City Council’s Economic Development Ad Hoc Committee that the City should consider new amendments to the zoning ordinance and Municipal Code to provide additional clarity relating to Highway-Oriented Signs and Shopping Center Signs. Additionally, at their November 12, 2024 City Council meeting, the Council voted to initiate the text amendments to update the Sign Ordinance to address modified development standards. More specifically, the proposed amendments relate to the number, height, and size of highway-oriented signs. The proposed amendments also include new regulations for shopping center signage. The following are the proposed amendments:

Modifying Table 18.56.090(A) of Section 18.56.090 “Sign regulations on developed sites by zone district”
Adding Section 18.56.094 “Highway-oriented signs”
Adding Section 18.56.096 “Shopping center signs”
New text to be added is in underlined format.

Text to be removed is in strikeout format.

Table 18.56.090(A)
Number and Size of Permanent Signs by Zone
Zone District Permanent Building Signs Permanent Freestanding Signs R-L, R-M, RMH, and R-H
zones with 4
or less
residences per
site
1 sign per residence maximum.
4 sq. ft. maximum size per sign.

Placement a maximum 8 feet
high. External illumination only.

None allowed.

R-M, R-MH,
and R-H zones
with 5 or
more
residences per
site or with
nonresidential
uses on site
1 sign per street frontage
maximum.
30 sq. ft. maximum size per sign.

Placement a minimum 5 feet
below roofline.

External illumination only.
1 sign per frontage maximum.
20 sq. ft. maximum size.
6 feet high maximum.

External illumination only.

C-N, C-S, C-H,
and MX zones
Number of signs per business
establishment limited to 6.

Allowed square footage per
building frontage is cumulative.

Primary building frontage: 2 sq.
ft. per 1 lineal foot up to a
maximum 350 sq. ft. along
primary frontage. 50 sq. ft.
allowed regardless of frontage
length.

Secondary building frontage: 1
sq. ft. per lineal foot up to a
maximum 200 sq. ft. per
secondary frontage. 30 sq. ft.
allowed regardless of frontage
length.
1 sign per establishment maximum.

Signs shall not exceed a 2 to 1 ratio of
sign face size to sign height. A sign
exceeding the 2 to 1 ration shall first
secure approval of a conditional use
permit.
60 sq. ft. maximum sign face size.
10 feet high maximum if set back less
than 10 feet from property line.
30 feet high maximum permitted by
right if set back at least 10 feet from
property line.

A sign extending greater than 30 feet in
height shall first secure approval of a
conditional use permit. 1
For sites in a commercial zone and
Number and Size of Permanent Signs by Zone
Zone District Permanent Building Signs Permanent Freestanding Signs located along HWY 99 east of the Union
Pacific Railroad tracks, west of South
Fig Tree Blvd, south of Ash Slough,
north of Berenda Slough; a permanent
freestanding sign is permitted up to
100 feet with the approval of an
administrative use permit. 1
Sites with an integrated shopping
center: 1 additional freestanding sign
up to 200 sq. ft.

For Highway-Oriented and Shopping
Center signs, see Sections 18.56.094
and 18.56.096.

I-L and I-H
zones
No limit to number of signs per
business establishment.
1 sq. ft. per lineal foot of
property line adjoining a street,
or 100 sq. ft. per acre of site area
in use, whichever is greater, to a
maximum of 600 sq. ft. of sign
face.
1 sign per frontage maximum.
60 sq. ft. maximum sign face size.
20 feet high maximum allowed by right.

A sign extending greater than 20 feet in
height shall first secure approval of a
conditional use permit. 1
MX-D zone
2 sq. ft. per 1 lineal foot of
building frontage up to 60 sq. ft.
on primary frontage.
1 sq. ft. per 1 lineal foot up to 30
sq. ft. on secondary frontage.

None allowed.

PF and O
zones
1 sign per street frontage
maximum.
30 sq. ft. maximum size per sign.

External illumination only.
1 sign per site maximum.
20 sq. ft. maximum size.
6 feet high maximum.

External illumination only.

Notes:

1. The height of all proposed freestanding signs shall comply with the Madera County Airport Land Use Compatibility Plan and shall conform with all applicable Federal Aviation Administration requirements

18.56.094 Additional highway-oriented signs.

A. The sign standards in Section 18.56.090 are modified in accordance with this section to allow for highway-oriented signs in specified locations along State Highway 99.

B. This section is only applicable to parcels located in the C-N, C-S, C-H, or MX zones and located adjacent to State Highway 99 east of the Union Pacific Railroad tracks, west of South Fig Tree Blvd, south of Ash Slough, and north of Berenda Slough. Only parcels meeting this zoning and location criteria are allowed an additional highway-oriented sign.

C. In addition to the signs allowed in Section 18.56.090, parcels allowed to have a highway-oriented sign may, upon issuance of a sign permit, establish a pole sign or a pylon sign consistent with the following standards:

1. There shall be a maximum of one (1) such sign per parcel.

2. The sign shall have a maximum of two (2) sides.

3. Signs shall be consistent with a two (2) to one (1) foot ratio of sign size to sign height.

4. The maximum size shall be 200 square feet per side.

5. The maximum height shall be 100 feet.

6. The sign shall be set back a minimum of 10 feet from all property lines and rights-of-way.

7. The sign shall be set back a minimum of 40 feet from any residential zone district.

8. The sign shall be located in a landscaped planter at least three (3) feet wider than the base of the sign on all sides. The planter may encroach into the required minimum setback areas.

D. In lieu of the single sign allowed in subsection C above, up to six (6) multiple commercial uses that are located on the same parcel or on adjacent parcels may, upon issuance of a sign permit, establish a pylon sign consistent with the following standards:

1. There shall be a maximum of one (1) such sign per parcel with more than one pole or upright for support.

2. The sign shall have a maximum of two (2) sides.

3. The maximum size shall be 140 square feet per commercial use, not to exceed six (6) commercial uses.

4. The maximum height shall be 100 feet.

5. The sign shall be set back a minimum of 10 feet from all property lines and rights-of-way.

6. The sign shall be set back a minimum of 80 feet from any residential zone district.

7. The sign shall be located in a landscaped planter at least three (3) feet wider than the base of the sign on all sides. The planter may encroach into the required minimum setback areas.

E. Highway-oriented signs may be internally lit but shall not be externally lit. Signs must be compliant with Chapter 2 of the California Manual on Uniform Traffic Control Devices (MUTCD) which contains guidance for signs on highways and private roads.

18.56.096 Additional shopping center signs.

A. Shopping centers or office complexes with a mix of retail and/or professional office tenants having 3 to 6 business establishments and located within the C-N, C-S, C-H, or MX zones may be allowed one (1) additional permanent freestanding or permanent building sign beyond what is allowed in Section 18.56.090 if the sign conforms to the following provisions:

1. The sign may advertise the name of the center, the tenants in the center, or both the center and tenant names. Tenant advertising on a shopping center sign is not counted as part of the overall sign area permitted by Table 18.56.090(A). Only advertising for businesses located on the shopping center site is allowed.

2. The sign shall have a maximum of two (2) sides.

3. The maximum size shall be 100 square feet per side.

4. The maximum height shall be 25 feet.

5. The sign shall be set back a minimum of 5 feet from all property lines and rights-of-way.

6. The sign shall be set back a minimum of 40 feet from any residential zone district.

7. The sign may be illuminated unless adjacent to residential uses, in which case the Community Development Director may require conditions on the type of illumination to protect against negative effects on the adjacent residential uses. Individual letters and logos may be internally illuminated.

8. Materials, color, and arrangement of the sign shall be compatible and consistent with the shopping center buildings.

B. With the adoption of a comprehensive master sign program in accordance with Section 18.56.210, an additional sign that is allowed by subsection A may be eligible for "bonus" sign area greater than allowed in subsection A.

1. The maximum size of the sign area may be up to 250 square feet if a permanent copy is included on the shopping center sign that states "City of Chowchilla," "Welcome to Chowchilla," or equivalent language.

2. The maximum size of the sign area may be up to 300 square feet, upon approval by the planning commission, if enhanced design features (such as additional landscaping, water features, decorative artwork, seating areas, etc.) are incorporated into the shopping center.

3. The maximum size of the sign area may be up to 300 square feet, upon approval of the planning commission if the criteria of both "1" or "2" above are met.

4. The maximum allowable height of the additional sign may be up to 40 feet, upon approval by the planning commission, if the criteria for either "1" or "2" above are met and/or if the shopping center is located on the corner of two (2) arterial streets, as defined in the Chowchilla General Plan.

18.56.210 Master Sign Program
A. The purpose of the master sign program provisions is to provide a coordinated and flexible design approach to signage for Chowchilla's commercial shopping districts, industrial districts, and office parks. A master sign program is required for any site that contains more than three six business establishments.

ENVIRONMENTAL REVIEW ANALYSIS:

City Council Findings
The City Council, before granting an Ordinance Text Amendment, must make all of the following findings (CMC 18.86.030):

1. The amendment is internally consistent with the goals, objectives, and policies of the General Plan and this title;
These proposed Ordinance Text Amendments are consistent with the City’s goals, objectives, and policies of the General Plan.

2. The amendment would not be detrimental to the public health, safety, or welfare of the community;
These proposed Ordinance Text Amendments are being proposed for clarity purposes and to improve and clarify existing portions of the Municipal regarding sign development standards.

These would not be detrimental to the public health, safety, or welfare of the community.

3. The amendment would maintain the appropriate balance of land uses within the city; These proposed Ordinance Text Amendments do not include any map amendments, therefore, there would be no impact to the balancing of land uses.

4. The anticipated land uses on the subject site would be compatible with existing and future surrounding uses.

These proposed Ordinance Text Amendments do not include any map amendments, therefore, there would be no compatibility impacts to existing or future surrounding land uses.

REASON FOR RECOMMENDATION:

The Ordinance will provide clarity to the sign ordinance and complies with necessary requirements of the City’s General Plan.

FISCAL IMPACT:

None.

ALTERNATIVES:

None recommended.

ACTIONS FOLLOWING APPROVAL:

City staff will prepare for the Second reading of the Ordinance.

COUNCIL ORDINANCE #XXX-24

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA AMENDING CHAPTER 18.56 – SIGN AND OUTDOOR ADVERTISING STRUCTURES WITH THE

FINDINGS
WHEREAS, The City undertook a comprehensive Zoning Ordinance update back in 2018, where the City Council voted to adopt the updated Zoning Ordinance on October 9, 2018 and it came into effect on November 8, 2018. This included updates to the City’s Sign Ordinance; and, WHEREAS, since then, the City staff has made minor amendments to other portions of the Municipal Code to improve the functioning of the document; and, WHEREAS, these proposed amendments include updates to modify development standards for freeway-oriented and shopping center signs; and,
WHEREAS, the Ordinance Text Amendment is covered by the Environmental Impact Report that was completed for the City’s 2011 General Plan Update. This is also covered under CEQA Guidelines section 15061, which states that the activity is covered by the common sense exemption; and, WHEREAS, the Planning Commission, at a duly noticed public hearing on November 20, 2024 voted to recommend that the City Council approve the Project; and, WHEREAS, the City Council has carefully considered the staff report, recommendations and all oral and written evidence presented during the public hearing; and WHEREAS, the City Council was able to make all of the findings required to be made as identified in section 18.86.030 of the City’s Municipal Code in order to grant an amendment.

NOW, THEREFORE, the City Council of the City of Chowchilla does hereby ordain the following:

Section 1. Chapter 18.56 of Title 18 of the Municipal Code of the City of Chowchilla is hereby amended to read as amended to read as follows:

Placement a maximum 8 feet
high. External illumination only.

None allowed.

R-M, R-MH,
and R-H zones
with 5 or
more
residences per
site or with
nonresidential
uses on site
1 sign per street frontage
maximum.
30 sq. ft. maximum size per sign.

Placement a minimum 5 feet
below roofline.

External illumination only.
1 sign per frontage maximum.
20 sq. ft. maximum size.
6 feet high maximum.

External illumination only.

C-N, C-S, C-H,
and MX zones
Number of signs per business
establishment limited to 6.

Allowed square footage per
building frontage is cumulative.

Primary building frontage: 2 sq.
ft. per 1 lineal foot up to a
maximum 350 sq. ft. along
primary frontage. 50 sq. ft.
allowed regardless of frontage
length.

Secondary building frontage: 1
sq. ft. per lineal foot up to a
maximum 200 sq. ft. per
secondary frontage. 30 sq. ft.
allowed regardless of frontage
length.
1 sign per establishment maximum.

A sign extending greater than 30 feet in
height shall first secure approval of a
conditional use permit. 1
For sites in a commercial zone and
located along HWY 99 east of the Union
Pacific Railroad tracks, west of South
Fig Tree Blvd, south of Ash Slough,
north of Berenda Slough; a permanent
freestanding sign is permitted up to
100 feet with the approval of an
Number and Size of Permanent Signs by Zone
Zone District Permanent Building Signs Permanent Freestanding Signs administrative use permit. 1
Sites with an integrated shopping
center: 1 additional freestanding sign
up to 200 sq. ft.

For Highway-Oriented and Shopping
Center signs, see Sections 18.56.094
and 18.56.096.

None allowed.

PF and O
zones
1 sign per street frontage
maximum.
30 sq. ft. maximum size per sign.

External illumination only.
1 sign per site maximum.
20 sq. ft. maximum size.
6 feet high maximum.

External illumination only.

Notes:

18.56.094 Additional highway-oriented signs.

A. The sign standards in Section 18.56.090 are modified in accordance with this section to allow for highway-oriented signs in specified locations along State Highway 99.

1. There shall be a maximum of one (1) such sign per parcel.

2. The sign shall have a maximum of two (2) sides.

3. Signs shall be consistent with a two (2) to one (1) foot ratio of sign size to sign height.

4. The maximum size shall be 200 square feet per side.

5. The maximum height shall be 100 feet.

6. The sign shall be set back a minimum of 10 feet from all property lines and rights-of-way.

7. The sign shall be set back a minimum of 40 feet from any residential zone district.

8. The sign shall be located in a landscaped planter at least three (3) feet wider than the base of the sign on all sides. The planter may encroach into the required minimum setback areas.

1. There shall be a maximum of one (1) such sign per parcel with more than one pole or upright for support.

2. The sign shall have a maximum of two (2) sides.

3. The maximum size shall be 140 square feet per commercial use, not to exceed six (6) commercial uses.

4. The maximum height shall be 100 feet.

5. The sign shall be set back a minimum of 10 feet from all property lines and rights-of-way.

6. The sign shall be set back a minimum of 80 feet from any residential zone district.

7. The sign shall be located in a landscaped planter at least three (3) feet wider than the base of the sign on all sides. The planter may encroach into the required minimum setback areas.

18.56.096 Additional shopping center signs.

2. The sign shall have a maximum of two (2) sides.

3. The maximum size shall be 100 square feet per side.

4. The maximum height shall be 25 feet.

5. The sign shall be set back a minimum of 5 feet from all property lines and rights-of-way.

6. The sign shall be set back a minimum of 40 feet from any residential zone district.

8. Materials, color, and arrangement of the sign shall be compatible and consistent with the shopping center buildings.

3. The maximum size of the sign area may be up to 300 square feet, upon approval of the planning commission if the criteria of both "1" or "2" above are met.

Section 2. This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

Introduced to the Chowchilla City Council at their December 10, 2024 Regular Meeting. APPROVED, PASSED, AND ADOPTED by the City Council of the City of Chowchilla on January 14, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
ATTACHMENT 2 – Public Notice

NOTICE OF A PUBLIC HEARING
Text Amendment 240600 – Chapter 18.56 Signs and Outdoor Advertising Structures Ordinance & Chapter 9.07 Food Truck Vending
accompanied Notice of Exemption
Citywide, Chowchilla, CA 93610
Notice is hereby given that the City Council of the City of Chowchilla, California, will hold a public hearing on Tuesday, December 10, 2024 at 4:00 P.M. or as soon thereafter as possible, in the Chowchilla Council Chambers, 130 South Second Street at Civic Center Plaza, to consider Zone Text Amendment Application No. 240600, a city council-initiated request & the accompanied Notice of Exemption in compliance with CEQA Guidelines. The text amendment proposes to modify Chapter 18.56 to address sign development standards and Chapters 9.07 to develop standards for ice cream trucks. At their November 20, 2024 meeting, the Chowchilla Planning Commission voted unanimously to recommend that the City Council approve this item.

All interested persons are invited to appear at the time and place specified above to give verbal testimony regarding the proposed actionslisted above. This meeting will be open to the public andavailable to watch and participate remotely through Zoom. Written comments may be forwarded to the City of Chowchilla, Community Development Department, 130 South Second Street, Chowchilla, CA93610, and to the attention of the Planning Department, Director of Community and Economic Development. If you challenge the above matter in court, you may be limited to raising only those issues which you or someone else raised at the Public Hearing, or in written correspondence delivered to the approval body at, or prior to, the Public Hearing.

Annalisa Perea, AICP
Community & Economic Development Department
(559) 665-8615 ext. 400
[email protected]
ATTACHMENT 3 – Notice of Exemption

REPORT TO THE CITY COUNCIL
Item 3.6

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Consent
SUBJECT: A Resolution Approving the Continued use of Office Space Within the Civic Center by the Madera County Action Partnership to House a Victim Services Advocate
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution
Lease Agreement

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends the Council adopt the resolution approving continued use of office space within the Civic Center by the Madera Action Committee to house a victim services advocate.

BACKGROUND:

Community Action originated with the passage of the Economic Opportunities Act (EOA) of 1964 as a part of President Lyndon B. Johnson's "War on Poverty."
Thus, the Community Action movement became a part of the national policy "to eliminate the paradox of poverty in the midst of plenty." CAAs serve as an administrative umbrella for several programs that would be unable to stand individually. The system has proven to be a very cost-effective method of delivering services at the local level. Flexibility in programs, responsiveness to community needs, and local control make CAAs increasingly attractive to address communities' social needs One of the many programs run by our local CAA is victim services. This program work hand in hand with local law enforcement agency and the victims of domestic violence, sexual assault and child abuse by providing advocates for the victims of these violent crimes by providing services to them. Some of those services include restraining orders, court transport and mental health referrals to name just a few.

Madera County Action Partnership has had a lease with the City since April 2017.

REASON FOR RECOMMENDATION:

The City recognizes the public benefit provided by the Madera County Action Partnership services and wishes to continue to provide those services for the residents of Chowchilla. The previous lease expired in July 2024 and was not realized until recently, therefore a new lease is needed.

FISCAL IMPACT:

There is no cost to the City other than the loss of rental revenue if we were to rent the space out to another organization
ACTIONS FOLLOWING APPROVAL:

City Administrator will sign the lease and provide to Madera County Action Partnership for their signature.

The Lease will be kept on file with the City Clerk
COUNCIL RESOLUTION # XX-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING THE CONTINUED USE OF AN EMPTY OFFICE SPACE WITHIN THE CIVIC CENTER

BY THE MADERA ACTION PARTNERSHIP TO HOUSE A VICTIM SERVICES ADVOCATE WHEREAS, the Madera County Action Partnership ("MADCAP") provides a substantial public benefit to the citizens of the County of Madera by its presence, including but not limited to, providing assistance for utility bills, providing assistance with daycare, operating the Head Start programs in the County as well as Victim Services; and
WHEREAS, MADCAP has historically been housed in the City of Madera to provide all of these services; and
WHEREAS, MADCAP desires to house a victim services advocate in the City of Chowchilla to make the advocate more accessible to victims of crime that live in the City of Chowchilla; and WHEREAS, MADCAP / Victim Services Department and the City of Chowchilla Police Department intend to work toward the mutual goal of providing maximum available assistance for crime victims residing within the area of Chowchilla; and
WHEREAS, the City has an office space available to MADCAP within the Civic Center, 130 S. 2nd Street to ensure our citizens receive these important services and benefits offered; and WHEREAS, the City desires to receive these important services and benefits; and WHEREAS, the proposed agreement is fair and equitable.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct.

2. Council approves the use of the empty office space in the Civic Center for use by the Madera Action Partnership, Victim Services Department to house an advocate.

3. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of January, 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

LEASE AGREEMENT

BETWEEN THE CITY OF CHOWCHILLA AND COMMUNITY

ACTION PARTNERSHIP OF MADERA COUNTY
This short-term lease agreement (AGREEMENT), dated as noted by the affixing of signatures, by and between the City of Chowchilla, a municipal corporation in the County of Madera, State of California (CITY), and the Community Action Partnership of Madera County - CAPMC, a public non-profit 501(c)(3) organization (TENANT).

Pursuant to the Government Code of the State of California, the CITY may enter into leases andagreements relating to real property office space (OFFICE) owned by the CITY.

The CITY recognizes that TENANT provides a substantial public benefit to the residents of the Chowchilla community by its presence in the CITY, including but not limited to, the provision of selected programs such as victim services, domestic violence services, energy assistance, andmore.

In consideration of the promises and the mutual agreements hereinafter contained, CITY andTENANT agree as follows:

A. CITY shall provide to TENANT the use of OFFICE and restrooms at the Chowchilla CityHall Building located at 130 South 2nd Street, Chowchilla, CA 93610. The OFFICE will have separate controlled exterior access from Trinity Avenue.

B. TENANT shall provide telephone and internet service for its employee but will coordinate with CITY Information Systems (IT) and Building Management staff prior to any installation and/or modification. TENANT will be responsible for all costs incurred for telephone and internet access and its installation.

C. TENANT has complete responsibility for the operation and supervision of the programs operated by TENANT in the OFFICE. CITY shall have no responsibility for supervising participants in programs operated by TENANT.

D. TENANT shall not use or permit the OFFICE or any portion thereof to be used for any purpose other than the purpose for which the OFFICE is leased without prior written consent of CITY.

E. TENANT shall not use or permit the OFFICE to be used for any unlawful purpose.

F. TENANT shall, at its sole cost and expense, promptly observe and comply with all laws, orders, regulations, rules, ordinances and requirements now in force or which may hereafter be in force of federal, state, county and city governments or other lawful governmental bodies or any of their departments, bureaus or officers having jurisdictionover the OFFICE, or any of the activities conducted thereon.

G. TENANT agrees when using the OFFICE and adjacent property under jurisdiction of the CITY site to enforce CITY rules regarding smoking, controlled substances, dangerous weapons, and devices, and presence of adults not participating in TENANT programs.

H. CITY shall provide utility services to the OFFICE operated by TENANT.

I. CITY shall provide custodial services for the OFFICE in accordance with current CITY custodial services contract and service provision schedule.

J. TENANT shall not make any structural changes to the OFFICE without advance notice and approval of CITY.

K. CITY shall have the right to enter the OFFICE at any time, in case of an emergency, andotherwise at reasonable times after reasonable prior notice for the purpose of showing the same to prospective purchasers, lenders, tenants or governmental agencies, and making such alterations , repairs, improvements or additions to the OFFICE as CITY may deem necessary or desirable and the erecting, using and maintaining of utilities, services, pipes and conduits through the OFFICE and/or other premises as long as there is no material adverse effect to TENANT's use of the OFFICE. CITY will conduct an annual inspection of all improvements and equipment located in the OFFICE. Such inspection shall not in any way be deemed an approval to the condition of the improvement(s) or equipment(s) condition. All such activities shall be without abatement of rent or liability to TENANT.

L. TENANT, its officers, agents and employees agree to and do hereby indemnify and holdharmless the CITY, its officers, agents, and employees from every claim, loss, damage, expense, and liability resulting from injury to or death of any person including, but not limited to, employees of the CITY, arising out of or in any way connected with TENANT'suse and occupation of the OFFICE and/or related facilities. TENANT shall, on the request of CITY, defend any action, claim, or suit asserting a claim covered by this indemnity provision, including reasonable attorney's fees and City shall have the right to select the attorney(s) that will represent it (to be paid by TENANT).

M. TENANT shall possess a general liability insurance program and shall provide CITY witha certificate of insurance naming the CITY, its officers, agent and/or employees as a named insured.

N. Insurance coverage provided by TENANT shall have the following minimum limits:
a. Each occurrence - $1,000,000
b. Damage to rented premises (each occurrence) - $300,000 c. General Aggregate - $3,000,000
O. CITY shall provide designated TENANT employee access to City Hall and OFFICE during normal CITY business hours. A schedule of CITY holidays shall be provided to TENANT as reference.

P. CITY agrees to provide said office space to CAPMC at an annual cost of $1.00 commencing July 1, 2021 and payable annually thereafter, and shall allow TENANT to receive in-kind appraisal value of the office space occupied by TENANT employee.

Q. All notices required or permitted by this AGREEMENT or applicable law, including unlawful detainer statutes, shall be in writing and may be delivered in person (by hand orby courier) or may be sent by regular, certified or registered mail or United States Postal Service Express Mail, with postage prepaid, or by facsimile transmission, or by mail, and shall be deemed sufficiently given if served in a manner specified by this paragraph to the addresses below. Either party may by written notice to the other specify a different address for notice:

Community Action Partnership of Madera County (CAPMC)
Attn: Executive Director
1225 Gill Avenue, Madera, CA 93637
Office: (559) 673-9173
Fax: (559) 673-3223
Web: www.MaderaCAP.org.

City of Chowchilla
Attn: City Administrator
130 S. Second Street, Chowchilla, CA 93610
Office: (559) 665-8615
Fax: (559) 665-7418
www.CityOfChowchilla.org.

R. Any notice sent by registered or certified mail, return receipt requested, shall be deemed given on the date of delivery shown on the receipt card, or if no delivery date is shown, the postmark thereon. If sent by regular mail, the notice shall be deemed given 72 hours after the same is addressed as required herein and mailed with postage prepaid. Noticesdelivered by United States Express Mail or overnight courier that guarantees next day delivery shall be deemed given 24 hours after delivery of same to the United States Postal Service or courier. Notices transmitted by facsimile transmission shall be deemed delivered upon confirmation of receipt. If notice is received on a Saturday, Sunday or legal holiday, it shall be deemed received on the next business day.

S. TENANT has no right to retain possession of the OFFICE or any part thereof beyond theexpiration or termination of this AGREEMENT. TENANT has no right to sublet or sublease any of the space that is the subject of this Agreement.

T. The exercise of any right, option or privilege hereunder by CITY shall not exclude CITY from exercising any and all other rights, privileges and options, or privilege hereunder and shall not be deemed a waiver of said right, option, or privilege nor shall it relieve theTENANT from his obligation to perform each and every covenant, term, provision and condition on the part of TENANT to be performed hereunder or from damages or other remedy for failure to perform or meet the obligations of this AGREEMENT.

U. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.

V. If any party to this AGREEMENT brings an action or proceeding involving the PROPERTY or this AGREEMENT, whether founded in tort, contract or equity, the PREVAILING PARTY (as defined hereunder) in any such proceeding, action, or appeal thereon, shall be entitled to reasonable attorneys' fees. Such fees may be awarded in the same suit or recovered in a separate suit, whether or not such action or proceeding is pursued to decision or judgment. The term "PREVAILING PARTY" shall include, without limitation, a party who substantially obtains or defeats the relief sought, as the case may be, whether by compromise, settlement, judgment, or the abandonment by theother party of its claim or defense. The attorneys' fees award shall not be computed in accordance with any court fee schedule, but shall be such as to fully reimburse all attorneys' fees reasonably incurred. In addition, CITY shall be entitled to attorney's fees, costs and expenses incurred in the preparation and service of notices of BREACH and consultations in connection therewith, whether or not a legal action is subsequentlycommenced in connection with such BREACH.

W. CITY shall not be in breach of this AGREEMENT in the event that TENANT access to the OFFICE is temporarily interrupted or continued for any of the following reasons:
riots,wars, sabotage, civil disturbances, insurrection, explosion, natural disasters such as floods, earthquakes, landslides, fires, pandemics or other catastrophic events which are beyond the reasonable control of CITY. Events of force majeure and other catastrophic events do not include labor disturbances, the financial inability of TENANT to perform each and every obligation of the AGREEMENT or failure of TENANT to obtain any necessary permit(s) or license(s) or any other certification or entitlement necessary for TENANT to perform the services defined by this AGREEMENT from any government agency or TENANT inability to obtain or maintain the right to use facilities of public utilities or such failure is due solely to TENANT acts or omissions.

X. This AGREEMENT may be modified only in writing, signed by the parties in interest at the time of the modification.

Y. If any of the provisions contained in this AGREEMENT shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision(s) of this AGREEMENT and this AGREEMENT shall be construed as if such invalid, illegal or unenforceable provision had not been contained in this AGREEMENT.

Z. Neither this AGREEMENT nor any amendments or supplements hereto shall be bindingon CITY unless and until it is signed in CITY's behalf by a representative duly authorized by its City Council and a copy thereof so signed is delivered to TENANT.

This agreement shall become effective July 1, 2024 and shall terminate on June 30, 2027.

Either CITY or TENANT may terminate this AGREEMENT at an earlier date by giving writtennotice at least 30 days in advance of the termination date.

CITY OF CHOWCHILLA:

Rod Pruett, City Administrator Date
ATTEST:

Joann McClendon, City Clerk Date
COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY:

Mattie Mendez, Executive Director Date

REPORT TO THE CITY COUNCIL
Item 3.7

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: November 2024 Budget vs Actual and Balance Sheet

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the November 2024 Financial Statements shown in the attachment.

BACKGROUND:

Staff provides Council with monthly financial information as an ongoing financial status update.

REASON FOR RECOMMENDATION:

The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund. The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.

The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 58.33%.

If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.

If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to me in enough time before the meeting for staff to research them.

FISCAL IMPACT: Revenues
General Administration- Property tax and VLF, which are 2 of our biggest revenues, are only received 2 times a year in February and May, we have yet to receive a distribution. We are teetered which means we do not have to worry about delinquencies, because the County pays us and goes after the delinquencies themselves. Sales tax payments run a couple months behind and we have yet to receive October’s payment. Sales tax is our 2nd largest revenue.

Police Department- Budgeted revenue is from school reimbursements for SRO service. Also, it has $1.3M Transfer-in from Measure N for the RIMS Software, recruitment and retention of employees, communications upgrade, recording system, and fleet/upfitting costs.

Fire Department- This revenue is for fines/penalties and fire inspection fees which is completed throughout the year
Community & Economic Development- This will fluctuate as building permits are pulled as of right now we have already received half of what we have budgeted for 24-25. We budgeted for the following projects like Rancho Calera, Solar Permits, 2 commercial facilities and various other projects within the City. So far, we have Self Help building their part of the Montgomery Farms lots. We still have other miscellaneous permits for other items that are happening as well. This also includes $23k of REAP 1.0 Funding.

Parks and Facilities- $31k of this is from a grant that we have not requested reimbursements for as the project is just now finishing up. There is a transfer in of $88k from DIF Fees to cover the Pickleball court.

The rest is overhead allocations from the LLMD that happen at the end of the year.

Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.

Expenses
Community Relations- Budgeted Expenses are more than usual as of right now due to the purchase of Archive Social Subscription.

ALTERNATIVES:

Pull the item for further discussion.

ACTIONS FOLLOWING APPROVAL:

None.
1/7/2025 10:51:21 AM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2024-2025 Period Ending: 11/30/2024
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 10,268,367.00 10,268,367.00 260,497.30 892,714.77 -9,375,652.23 91.31% Expense 292,415.00 292,415.00 7,732.72 10,222.91 282,192.09 96.50% Dept: 1600 - General Administration Surplus (Deficit): 9,975,952.00 9,975,952.00 252,764.58 882,491.86 -9,093,460.14 91.15% Dept: 1605 - City Council
Revenue 1,775.00 1,775.00 0.00 1,279.80 -495.20 27.90%
Expense 104,452.00 106,468.00 4,353.40 23,438.65 83,029.35 77.99% Dept: 1605 - City Council Surplus (Deficit): -102,677.00 -104,693.00 -4,353.40 -22,158.85 82,534.15 78.83% Dept: 1610 - City Clerk
Revenue 0.00 81.78 0.00 81.78 0.00 0.00%
Expense 347,984.00 347,984.00 15,622.39 103,811.82 244,172.18 70.17% Dept: 1610 - City Clerk Surplus (Deficit): -347,984.00 -347,902.22 -15,622.39 -103,730.04 244,172.18 70.18% Dept: 1615 - City Attorney
Expense 300,000.00 336,000.00 39,329.49 168,113.51 167,886.49 49.97% Dept: 1615 - City Attorney Total: 300,000.00 336,000.00 39,329.49 168,113.51 167,886.49 49.97% Dept: 1705 - General Services
Revenue 0.00 217.98 6,645.49 6,863.47 6,645.49 3,048.67% Expense 2,068,037.00 2,068,037.00 55,046.18 820,613.70 1,247,423.30 60.32% Dept: 1705 - General Services Surplus (Deficit): -2,068,037.00 -2,067,819.02 -48,400.69 -813,750.23 1,254,068.79 60.65% Dept: 1710 - City Administration
Revenue 0.00 81.78 0.00 81.78 0.00 0.00%
Expense 456,792.00 456,792.00 18,205.07 130,992.92 325,799.08 71.32% Dept: 1710 - City Administration Surplus (Deficit): -456,792.00 -456,710.22 -18,205.07 -130,911.14 325,799.08 71.34% Dept: 1712 - City Property - Rents
Revenue 165,262.00 165,262.00 300.00 81,899.99 -83,362.01 50.44% Expense 53,395.00 53,395.00 20.41 21,336.64 32,058.36 60.04% Dept: 1712 - City Property - Rents Surplus (Deficit): 111,867.00 111,867.00 279.59 60,563.35 -51,303.65 45.86% Dept: 1720 - Finance Department
Revenue 19,348.00 19,724.00 471.25 4,043.90 -15,680.10 79.50% Expense 918,252.00 918,252.00 45,550.74 307,188.54 611,063.46 66.55% Dept: 1720 - Finance Department Surplus (Deficit): -898,904.00 -898,528.00 -45,079.49 -303,144.64 595,383.36 66.26% Dept: 2610 - Police Department
Revenue 1,691,430.00 1,883,723.21 15,678.85 321,145.05 -1,562,578.16 82.95% Expense 6,063,553.00 6,283,416.40 270,972.15 2,028,039.74 4,255,376.66 67.72% Dept: 2610 - Police Department Surplus (Deficit): -4,372,123.00 -4,399,693.19 -255,293.30 -1,706,894.69 2,692,798.50 61.20% Dept: 2705 - Fire Department
Revenue 5,500.00 5,549.04 3,553.67 4,671.91 -877.13 15.81% Expense 393,380.00 394,628.77 16,590.39 132,813.44 261,815.33 66.34% Dept: 2705 - Fire Department Surplus (Deficit): -387,880.00 -389,079.73 -13,036.72 -128,141.53 260,938.20 67.07% Dept: 4705 - Community & Economic Development
Revenue 590,804.00 621,521.98 65,740.55 373,705.42 -247,816.56 39.87% Expense 1,173,295.00 1,203,795.00 51,221.80 363,651.75 840,143.25 69.79% Dept: 4705 - Community & Economic Development Surplus (Deficit): -582,491.00 -582,273.02 14,518.75 10,053.67 592,326.69 101.73% Dept: 6610 - Community Pool (OLD)
Revenue 1,500.00 1,717.98 0.00 1,610.98 -107.00 6.23%
Expense 25,504.00 25,504.00 0.00 11,778.75 13,725.25 53.82% Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -24,004.00 -23,786.02 0.00 -10,167.77 13,618.25 57.25% Budget Report For Fiscal: 2024-2025 Period Ending: 11/30/2024 1/7/2025 10:51:21 AM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6615 - Senior Services
Revenue 0.00 0.00 1,251.74 1,251.74 1,251.74 0.00%
Expense 43,560.00 43,560.00 704.22 4,807.13 38,752.87 88.96% Dept: 6615 - Senior Services Surplus (Deficit): -43,560.00 -43,560.00 547.52 -3,555.39 40,004.61 91.84% Dept: 6620 - Parks & Facilities
Revenue 198,847.00 198,961.36 5,769.11 6,623.59 -192,337.77 96.67% Expense 885,598.00 885,598.00 34,153.11 241,478.76 644,119.24 72.73% Dept: 6620 - Parks & Facilities Surplus (Deficit): -686,751.00 -686,636.64 -28,384.00 -234,855.17 451,781.47 65.80% Dept: 6625 - Community Relations
Revenue 22,500.00 30,166.58 9,316.35 12,350.93 -17,815.65 59.06% Expense 238,224.00 247,739.00 22,436.93 108,051.41 139,687.59 56.38% Dept: 6625 - Community Relations Surplus (Deficit): -215,724.00 -217,572.42 -13,120.58 -95,700.48 121,871.94 56.01% Report Surplus (Deficit): -399,108.00 -466,434.48 -212,714.69 -2,768,014.56 -2,301,580.08 -493.44% Budget Report For Fiscal: 2024-2025 Period Ending: 11/30/2024 1/7/2025 10:51:21 AM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -399,108.00 -466,434.48 -212,714.69 -2,768,014.56 -2,301,580.08 Report Surplus (Deficit): -399,108.00 -466,434.48 -212,714.69 -2,768,014.56 -2,301,580.08 1/7/2025 10:57:23 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 11/30/2024
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 890.05
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 93,823.58
100-0100-0221 A/R - Non Governmental -8,434.44
100-0100-0222 A/R - Intergovernmental 153,783.43
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 232,817.68
100-0100-0225 Accounts Receivable-RDA -24.89
100-0100-0226 Advance to Other Funds 389,382.82
100-0100-0227 Liens Receivables General Fund 140,276.38 100-0100-0228 Pending Charges or Refunds -1.00
100-0100-0291 Prepaid Expenses 15,041.25
100-0100-1900 Claim On Cash 7,672,105.86
Total Assets: 8,691,860.72 8,691,860.72
Liability
100-0200-0422 Bonds for Work-Refundable 1,000.00
100-0200-0425 Use Sale Tax 3,497.46
100-0200-0480 Deferred Revenue 151,425.73
100-0200-0482 Unavailable Lease Revenue 50,823.48
100-0200-0499 Payroll Correction -1,377.28
100-0200-2901 Accounts Payable Pending 134,616.33
Total Liability: 339,985.72
Equity
100-0300-0601 Fund Balance 9,813,069.05
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 389,382.82
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 11,119,889.56
Total Revenue 1,708,325.11
Total Expense 4,476,339.67
Revenues Over/Under Expenses -2,768,014.56
Total Liabilities, Equity and Current Surplus (Deficit): 8,691,860.72 Total Equity and Current Surplus (Deficit): 8,351,875.00

REPORT TO THE CITY COUNCIL
Item 3.8

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration of Quarterly Waiver Report
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Detail of Waivers Issued

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the Quarterly Waivers Report for September 2024 through December 2024.

BACKGROUND:

Council approved the City Administrator to have the authority to waive penalties, interest, fees, liens..etc up to $10,000. It was requested that a quarterly report be presented that summarized the transaction the City Administrator granted under this authority.

REASON FOR RECOMMENDATION:

This report is a summary of the waivers that were issued and is an element of transparency for the Council and the public. These waivers are issued on a case by case basis and will fluctuate from quarter to quarter. This is a tool for the Council to evaluate the use and effectiveness of the program.

FISCAL IMPACT:

There were two waivers issued this quarter for a total of $11,190.13. Please see the attached spreadsheet for the detail.

ALTERNATIVES:

Pull the item for further discussion.

ACTIONS FOLLOWING APPROVAL:

None
Date Entity/Person Address
Account or
Lien # Type Amount Justification
10/23/2024 Vivian Jenkins 121 Orange Ave Reduction of fines, penalties and interest $ 6,738.51 Total amount owed was $45k. this is a 50 % reduction
of penalties and interest only. We received $roughly
$38k. This was done to get the property to close
escrow and the new owner would repair the house.

The owner at the time of the sale was non responsive
and would not repair the house which was fenced off
because it was a public safety hazard. the hope was
the new owner would repair the house.
11/13/2024 Rocio Garcia APN # 014-173-017 Reduction of penalties and interest for Greenhill's bond delinquency $ 4,451.62 The Greenhills Bond was paid off last year and this was an old outstanding amount owed. The total amount
owed was roughly $50k of which $20k was penalites
and interest. They offered to settle for $45k.
$11,190.13
CITY COUNCIL REPORT ON WAIVERS PER RESOLUTION 83-19
QUARTER 10/1/2024-12/31/2024

TOTAL FEES WAIVED

REPORT TO THE CITY COUNCIL
Item 4.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: Public Hearing
SUBJECT: A City Council Resolution Accepting the Annual Report on Development Impact Fees for Fiscal Year 2023/24 and Making Certain Findings Related Thereto (AB1600)
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Resolution, Annual Development Impact Fee Report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends the City Council approve resolution accepting Annual Report of Development Impact Fees BACKGROUND:

State of California Assembly Bill 1600 (AB 1600) – the Mitigation Fee Act (Gov. Code, Sections 66000 et seq.) sets forth the standards against which monetary exactions on development projects are measured.

The City Council has adopted and updated various development impact fees applicable to new development within the City. The purpose of development impact fees is to finance the design, construction and acquisition of facilities and equipment necessary to accommodate future development within the City.

Development impact fees that are collected are segregated and placed in special funds or accounts, which earn interest. Those funds are held for the facilities for which the fees are collected, in accordance with Government Code Section 66006.

As of June 30, 2024, the City had 11 separate and distinct fees that are collected, pursuant to AB 1600. Please refer to the attached Annual Development Impact Fee Report for summary and detail information.

REASON FOR RECOMMENDATION:

Required per Assembly Bill 1600 and the Mitigation Fee Act.

FISCAL IMPACT:

Tracking of the fund activities, summarizing the activity for this report and preparation of the report requires resources of the Finance Department. No funds were expended on outside sources to comply with this unfunded State mandate. This is a required reporting and compliance report per the California Government Code. Failure to report on activity and account balances per the applicable regulations could allow a successful challenge to the collection of the related fees in the future or repayment of previously collected fees.

ALTERNATIVES:

Failure to approve could leave City at risk of non-compliance to AB1600 requirements and could result in the reimbursement of funds unspent after 5 years
ACTIONS FOLLOWING APPROVAL:

Will post on the City’s website as it is a state requirement.

COUNCIL RESOLUTION # XX-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

REVIEWING CERTAIN IMPACT FEE ACCOUNTS, ADOPTING THE REPORT AND MAKING

CERTAIN FINDINGS RELATED THERETO
WHEREAS, California Government Code 66006 requires an annual public review of all impact fee accounts maintained by a public agency such as the City of Chowchilla; and WHEREAS, California Government Code 66001 requires certain findings related to all impact fees on hand longer than five years; and
WHEREAS, the Finance Department has prepared a report attached hereto in compliance with the requirements of such State Statutes (the “Report”); and WHEREAS, the Report contains all of the information required by law; and WHEREAS, a copy of said report has been on file at least fifteen days prior to the date of the Council Meeting at which the Report is being reviewed; and WHEREAS, the Signalization, Waste Water and Water, Streets & Roads, Storm Drain, Police and Fire Impact Fee programs all have a portion of their balance that has been on deposit for at least five years.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:

1. All of the above recitals are true and correct.

2. The entire remaining balance on hand for each of the development impact fees that have a balance that is at least 5 years old shall be held until such time that it is deemed appropriate to expend the funds available on one or more projects for which these monies were originally collected.

3. A copy of the approved resolution shall be forwarded to the Finance Director for use in overseeing these monies.

4. The Report is adopted and approved.

5. The findings listed in the Report are adopted by the Council and are consistent with the requirements of Section 66001 and Section 66006.

6. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by City Council of the City of Chowchilla this 14th day of January, 2025 by the following votes to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon
City Clerk
Description Fire Public Bldg. Park
Parks
Community
& Rec
Center
Park -InLieu/Quimby
Impact Fees
Police WasteWater
SignalizationStorm
Drain
Streets
and
Roads
Water
Revenues
Fees $19,844 $ 37,134 $ 63,377 $ 9,389 $ 30,937 $ 25,660 $ 38,592 $ 7,476 $ 28,973 $ 57,739 $ 48,036 Investment Income 578 386 7,317 - - 17,220 46,717 17,710 906 73,662 6,307 Other
Total Revenues 20,422 37,519 70,694 9,389 30,937 42,880 85,309 25,186 29,879 131,401 54,343 Expenditures
Expenditures 8,222 17,580 30,857 4,552 - 8,784 19,145 3,551 35 26,351 20,114 Other 74052 7,554 - 400,000
Total Expenditures 8,222 17,580 104,909 4,552 - 8,784 19,145 11,105 35 26,351 420,114 Revenues Over/(Under) Expenditures 12,201 19,939 (34,215) 4,837 30,937 34,096 66,164 14,080 29,845 105,050 (365,771) Beginning Fund Balance as of 7/1/23 49,354 (409,322) 168,757 - - 450,945 1,232,847 470,438 23,939 1,945,001 411,426 Adjustment to Fund Balance *
Ending Fund Balance as of 6/30/2024 61,555 (389,383) 134,542 4,837 30,937 485,041 1,299,011 484,519 53,784 2,050,051 45,656 *Adjustments to Fund Balance: Rounding, Journals posted after previous reporting to record revenue against deficit Financial Summary Report
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$1,023.00
$823.00
$ 2,159.00
$ 663.00
$ 422.00
$ 484.00
$ 2,425.00
Fee Schedule
Fire Impact Development Fee Fund
Purpose: Purpose of this fee is to finance expansion, design and construction of fire facilites and purchase equipment to address increased demands of the fire department generated by new development.

Industrial (Dollars Per 1,000 Gross Area Square ft.)
Description
Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Multi-Family Residential (Dollars Per Equivalent Unit)
Professional Office (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees 2,280 $ 15,820 $ 147,725 $ 236,569 $ 19,844
Investment Income 4,976 1,391 1,190 10,529 578
Other*
Total Revenues 7,256 17,211 148,915 247,098 20,422
Expenditures
Expenditures (1) $ - $ - $ 60,397 $ 114,282 $ 8,222
Transfer-Out Fire Expansion Project - - 44,167 488,000 - Total Expenditures - - 104,564 602,282 8,222
Revenues Over/(Under) Expenditures 7,256 17,211 44,351 (355,184) 12,201 Beginning Fund Balance 335,720 342,977 360,188 404,539 49,355 Adjustment to Beginning Balance
Ending Fund Balance 342,977 360,188 404,539 49,355 61,555 Available Revenue Current Year 7,256 17,211 148,915 49,355 12,200 Available Revenue Prior Year (2-yr Old Funds) 7,914 7,256 17,211 - 49,355 Available Revenue Prior Year (3-yr Old Funds) 13,440 7,914 7,256 - - Available Revenue Prior Year (4-yr Old Funds) 5,954 13,440 7,914 - - Available Revenue Prior Year (5-yr Old Funds) 22,938 5,954 13,440 - - Available Revenue Greater than 5 Prior Fiscal Years 285,475 308,413 209,803 - - 342,977 360,188 404,539 49,355 61,555
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Fire Impact Development Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$2,196.00
$1,647.00
$ 854.00
$ 686.00
$ 737.00
$ 244.00
$ 686.00
Description
General Facilities Impact Development Fee Fund
Purpose: Purpose of this fee is to provide for the expansion, design and construction of public facilities to address increased demands of the city generated by new development.

Fee Schedule
Residential (Dollars Per Equivalent Unit)
Multi-Family Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Professional Office (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 1,574 $ 8,753 $ 80,473 $ 129,879 $ 37,134
Investment Income 8 10 90 915 386
Total Revenues 1,582 8,763 80,562 130,794 37,519
Expenditures
Expenditures (1) 33,920 62,206 17,580
Total Expenditures - - 33,920 62,206 17,580
Revenues Over/(Under) Expenditures 1,582 8,763 46,642 68,588 19,939 Other*
Beginning Fund Balance (534,896) (533,314) (524,552) (477,910) (409,322) Ending Fund Balance (533,314) (524,552) (477,910) (409,322) (389,383) Available Revenue Current Year 1,582 8,763 80,562 130,794 37,519 Available Revenue Prior Year (2-yr Old Funds) 1,908 1,582 8,763 80,562 130,794 Available Revenue Prior Year (3-yr Old Funds) 5,755 1,908 1,582 8,763 80,562 Available Revenue Prior Year (4-yr Old Funds) 2,171 5,755 1,908 1,582 8,763 Available Revenue Prior Year (5-yr Old Funds) 12,712 2,171 5,755 1,908 1,582 Available Revenue Greater than 5 Prior Fiscal Years (557,442) (544,730) (576,479) (632,931) (648,603) (533,314) (524,552) (477,910) (409,322) (389,383)
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
General Facilities Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$3,841.00
$2,880.00
$ -
$ -
$ -
$ -
$ -
Parks Impact Development Fee Fund
Purpose: Purpose of this fee is to provide for the acquisition and development of parks and recreation facilities impacted by new development in the designated areas.

Fee Schedule
Description
Residential (Dollars Per Equivalent Unit)
Multi-Family Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Professional Office (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 7,161 $ 201,045 $ 20,632 $ 63,377
Investment Income 404 129 308 3,322 7,317
Other*
Total Revenues 7,565 129 201,353 23,954 70,694
Expenditures
Transfer Out- Pickleball Court - - - - 74,052
Expenditures (1) 87,971 873 30,857
Total Expenditures - - 87,971 873 104,909
Revenues Over/(Under) Expenditures 7,565 129 113,382 23,081 (34,215) Beginning Fund Balance 24,600 32,165 32,294 145,676 168,757 Ending Fund Balance 32,165 32,294 145,676 168,757 134,542 Available Revenue Current Year (2) 7,565 129 145,676 23,954 70,694 Available Revenue Prior Year (2-yr Old Funds) 8,209 7,565 144,803 23,954 Available Revenue Prior Year (3-yr Old Funds) 990 8,209 39,894 Available Revenue Prior Year (4-yr Old Funds) 6,642 990 Available Revenue Prior Year (5-yr Old Funds) 8,759 6,642 Available Revenue Greater than 5 Prior Fiscal Years 8,759 32,165 32,294 145,676 168,757 134,542
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Parks Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ - $ - $ - $ - $ 9,389
Investment Income - - - - -
Other*
Total Revenues - - - - 9,389
Expenditures
Expenditures (1) - 4,552
Total Expenditures - - - - 4,552
Revenues Over/(Under) Expenditures - - - - 4,837
Beginning Fund Balance - - - - -
Ending Fund Balance - - - - 4,837
Available Revenue Current Year (2) 4,837
Available Revenue Prior Year (2-yr Old Funds) -
Available Revenue Prior Year (3-yr Old Funds) -
Available Revenue Prior Year (4-yr Old Funds)
Available Revenue Prior Year (5-yr Old Funds)
Available Revenue Greater than 5 Prior Fiscal Years
- - - - 4,837
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Parks Community/Rec Center Impact Fees
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Five-Year Revenue Test Using First In First Out Method
Fee
$569.00
$427.00
$ -
$ -
$ -
$ -
$ -
Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description
Residential (Dollars Per Equivalent Unit)
Multi-Family Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Parks Community/Rec Center Impact Fees
Purpose: Purpose of this fee is to provide for the acquisition and development of parks and recreation facilities impacted by new Fee Schedule
Professional Office (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ - $ - $ - $ - $ 30,937
Investment Income - - - - -
Other*
Total Revenues - - - - 30,937
Expenditures
Expenditures (1) -
Total Expenditures - - - - -
Revenues Over/(Under) Expenditures - - - - 30,937
Beginning Fund Balance - - - - -
Ending Fund Balance - - - - 30,937
Available Revenue Current Year (2) 30,937
Available Revenue Prior Year (2-yr Old Funds) -
Available Revenue Prior Year (3-yr Old Funds) -
Available Revenue Prior Year (4-yr Old Funds)
Available Revenue Prior Year (5-yr Old Funds)
Available Revenue Greater than 5 Prior Fiscal Years
- - - - 30,937
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Park-In-Lieu/Quimby Impact Fees
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Five-Year Revenue Test Using First In First Out Method
Subdivisions Non- Subdivisions
$2,323.20 $1,819.84
$1,742.40 $1,364.88
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description
Residential (Dollars Per Equivalent Unit)
Multi-Family Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Park- In-Lieu/ Quimby Impact Fees
Purpose: Purpose of this fee is to provide for the acquisition and development of parks and recreation facilities impacted by new Fee Schedule
Professional Office (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 3,681 $ 8,637 $ 108,708 $ 141,472 $ 25,660
Investment Income 4,128 1,152 957 8,881 17,220
Other*
Total Revenues 7,809 9,789 109,665 150,353 42,880
Expenditures
Expenditures (1) 41,044 63,231 8,784
Total Expenditures - - 41,044 63,231 8,784
Revenues Over/(Under) Expenditures 7,809 9,789 68,620 87,123 34,096 Beginning Fund Balance 277,604 285,413 295,202 363,822 450,945 Ending Fund Balance 285,413 295,202 363,822 450,945 485,041 Available Revenue Current Year 7,809 9,789 109,665 150,354 42,880 Available Revenue Prior Year (2-yr Old Funds) 9,398 7,809 9,789 109,665 150,354 Available Revenue Prior Year (3-yr Old Funds) 9,725 9,398 7,809 9,789 109,665 Available Revenue Prior Year (4-yr Old Funds) 7,790 9,725 9,398 7,809 9,789 Available Revenue Prior Year (5-yr Old Funds) 10,774 7,790 9,725 9,398 7,809 Available Revenue Greater than 5 Prior Fiscal Years 239,917 250,691 217,437 163,930 164,543 285,413 295,202 363,822 450,945 485,041
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Public Safety Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$2,293.00
$1,557.00
$ 827.00
$ 551.00
$ 1,126.00
$ 570.00
$ 551.00
Multi-Family Residential (Dollars Per Equivalent Unit)
Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Professional Office (Dollars Per 1,000 Gross Area Square ft.) Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Waste-Water Impact Development Fee Fund
Fee Schedule
Purpose: Purpose of this fee is to provide for the expansion of collection and treatment capacities in the wastewater utility due to increased sewage impacted by new development.

Description
Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 12,445 $ 7,628 $ 505,421 $ 309,682 $ 38,592
Investment Income 11,058 2,969 2,677 24,685 46,717
Other*
Total Revenues 23,503 10,597 508,098 334,366 85,309
Expenditures
Expenditures (1) 24,873 11,970 220,516 140,378 19,145
Total Expenditures 24,873 11,970 220,516 140,378 19,145 Revenues Over/(Under) Expenditures (1,370) (1,373) 287,582 193,988 66,164 Beginning Fund Balance 754,019 752,649 751,276 1,038,859 1,232,847 Adjustment to Beginning Balance
Ending Fund Balance 752,649 751,276 1,038,859 1,232,847 1,299,011 Available Revenue Current Year 23,503 10,597 508,098 334,366 85,309 Available Revenue Prior Year (2-yr Old Funds) 18,630 23,503 10,597 508,098 334,366 Available Revenue Prior Year (3-yr Old Funds) 9,648 18,630 23,503 10,597 508,098 Available Revenue Prior Year (4-yr Old Funds) 14,079 9,648 18,630 23,503 10,597 Available Revenue Prior Year (5-yr Old Funds) 37,833 14,079 9,648 18,630 23,503 Available Revenue Greater than 5 Prior Fiscal Years 648,956 674,819 468,382 337,653 337,137 752,649 751,276 1,038,859 1,232,848 1,299,011
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) SCADA Project in FY's 18/19, 19/20, 20/21. Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Waste-Water Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$406.00
$230.00
$ 1,564.00
$ 472.00
$ 90.00
$ 218.00
$ 386.00
Multi-Family Residential (Dollars Per Equivalent Unit)
Residential (Dollars Per Equivalent Unit)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Professional Office (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Signalization Impact Development Fee Fund
Purpose: Purpose of this fee is to provide for traffic facilities due to impacts of increased traffic as a result of new development.

Fee Schedule
Description
Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 799 $ 4,102 $ 31,147 $ 47,216 $ 7,476
Investment Income 5,932 1,636 1,210 9,759 17,710
Other*
Total Revenues 6,731 5,738 32,357 56,975 25,186
Expenditures
Transfer Out- HSIP Intersection Improvements 7,554
Expenditures (1) 9,758 22,486 3,551
Total Expenditures - - 9,758 22,486 11,105
Revenues Over/(Under) Expenditures 6,731 5,738 22,599 34,489 14,080 Beginning Fund Balance 400,882 407,613 413,351 435,949 470,438 Ending Fund Balance 407,613 413,351 435,949 470,438 484,519 Available Revenue Current Year 6,731 5,738 32,357 56,975 25,186 Available Revenue Prior Year (2-yr Old Funds) 7,042 6,731 5,738 32,357 56,975 Available Revenue Prior Year (3-yr Old Funds) 6,267 7,042 6,731 5,738 32,357 Available Revenue Prior Year (4-yr Old Funds) 3,068 6,267 7,042 6,731 5,738 Available Revenue Prior Year (5-yr Old Funds) 6,414 3,068 6,267 7,042 6,731 Available Revenue Greater than 5 Prior Fiscal Years 378,091 384,505 377,815 361,596 357,532 407,613 413,351 435,949 470,439 484,519
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Signalization Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
7,296.00$
9,710.00$
$ 13,540.00
14,041.00$
14,303.00$
19,724.00$
17,333.00$
11,162.00$
-$
11,233.00$
5,238.00$
High School- Public Facility & Zoning 20,114.00$
*Impact Fee is per One (1) Acre of developed land
**Only Charged to projects, and developments that do not provide on-site Storm Drainage Retention Facilites
Residential- Medium Density & Zoning
Residental- High Density & Zoning
Community Commercial & Zoning
Downtown Commercial & Zoning
Neighborhood Commercial & Zoning
Service Commercial & Zoning
Professional Office (Medical Arts)/Zoning
Light Industrial & Zoning
Public Facility & Zoning
Elementary School- Public Facility & Zoning
Residential- Low Density & Zoning
Description
Storm Drain Impact Development Fee Fund
Purpose: Purpose of this fee is to finance installation of public storm drainage and flood control facilities within the city boundaries to service needs of future development.

Fee Schedule
Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 5,947 $ 14,228 $ 114,591 $ 5,326 $ 28,973
Investment Income 10,703 2,921 2,207 17,413 906
Other*
Total Revenues 16,649 17,149 116,798 22,739 29,879
Expenditures
Expenditures (1) 19,899 9,576 48,618 1,472 35
Transfer Out- Humboldt Storm Drain Project 800,000 -
Total Expenditures 19,899 9,576 48,618 801,472 35
Revenues Over/(Under) Expenditures (3,250) 7,573 68,181 (778,733) 29,845 Beginning Fund Balance 730,168 726,919 734,492 802,673 23,939 Ending Fund Balance 726,919 734,492 802,673 23,939 53,784 Available Revenue Current Year 16,649 17,149 116,798 22,739 29,879 Available Revenue Prior Year (2-yr Old Funds) 7,205 16,649 17,149 1,201 22,739 Available Revenue Prior Year (3-yr Old Funds) 14,081 7,205 16,649 - 1,166 Available Revenue Prior Year (4-yr Old Funds) 18,127 14,081 7,205 - - Available Revenue Prior Year (5-yr Old Funds) 163,059 18,127 14,081 - - Available Revenue Greater than 5 Prior Fiscal Years 507,797 661,280 630,789 - - 726,919 734,492 802,673 23,939 53,784
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Storm Drain Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$3,136.00
$1,774.00
$ 12,069.00
$ 3,643.00
$ 697.00
$ 1,679.00
$ 2,978.00
Streets & Roads Impact Development Fee Fund
Fee Schedule
Purpose: Purpose of this fee is to provide for traffic improvements necessary to accommodate increase in traffic generated by new development.

Residential (Dollars Per Equivalent Unit)
Multi-Family Residential (Dollars Per Equivalent Unit)
Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Description
Professional Office (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Industrial (Dollars Per 1,000 Gross Area Square ft.)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 6,668 $ 33,370 $ 491,495 $ 666,222 $ 57,739
Investment Income 17,962 4,988 4,145 38,417 73,662
Other*
Total Revenues 24,630 38,358 495,640 704,639 131,401
Expenditures
Expenditures (1) 211,667 319,334 26,351
Total Expenditures - - 211,667 319,334 26,351
Revenues Over/(Under) Expenditures 24,630 38,358 283,973 385,305 105,050 Beginning Fund Balance 1,212,735 1,237,365 1,275,723 1,559,696 1,945,001 Ending Fund Balance 1,237,365 1,275,723 1,559,696 1,945,001 2,050,051 Available Revenue Current Year 24,630 38,358 495,640 704,639 131,401 Available Revenue Prior Year (2-yr Old Funds) 32,342 24,630 38,358 495,640 704,639 Available Revenue Prior Year (3-yr Old Funds) 43,457 32,342 24,630 38,358 495,640 Available Revenue Prior Year (4-yr Old Funds) 11,147 43,457 32,342 24,630 38,358 Available Revenue Prior Year (5-yr Old Funds) 37,001 11,147 43,457 32,342 24,630 Available Revenue Greater than 5 Prior Fiscal Years 1,088,788 1,125,789 925,269 649,392 655,383 1,237,365 1,275,723 1,559,696 1,945,001 2,050,051
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Streets & Roads Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fee
$2,511.00
$1,414.00
$ 1,116.00
$ 930.00
$ 1,036.00
$ 743.00
$ 5,070.00
Description
Water Impact Development Fee Fund
Fee Schedule
Purpose: Purpose of this fee is to finance expansion of production, storage, transmission, treatment and distribution facilities to service new development.

Retail/ Service Commercial (Dollars Per 1,000 Gross Area Square ft.) Professional Office (Dollars Per 1,000 Gross Area Square ft.) Skilled Nursing Facility (Dollars Per 1,000 Gross Area Square ft.) Residential (Dollars Per Equivalent Unit)
Multi-Family Residential (Dollars Per Equivalent Unit)
Industrial (Dollars Per 1,000 Gross Area Square ft.)
Public Facilities/ Institutions (Dollars Per 1,000 Gross Area Square ft.) Description Fiscal Year
2019/2020
Fiscal Year
2020/2021
Fiscal Year
2021/2022
Fiscal Year
2022/2023
Fiscal Year
2023/2024
Revenues
Fees $ 7,709 $ 10,219 $ 233,836 $ 130,913 $ 48,036
Investment Income 3,217 706 777 7,892 6,307
Other*
Total Revenues 10,927 10,925 234,613 138,805 54,343
Expenditures
Transfer Out- Well #15 - - - - 400,000
Expenditures (1) 48,736 23,454 96,260 50,217 20,114
Total Expenditures 48,736 23,454 96,260 50,217 420,114
Revenues Over/(Under) Expenditures (37,809) (12,529) 138,352 88,588 (365,771) Beginning Fund Balance 234,825 197,016 184,487 322,839 411,427 Ending Fund Balance 197,016 184,487 322,839 411,427 45,656 Available Revenue Current Year 10,927 10,925 234,613 138,805 45,656 Available Revenue Prior Year (2-yr Old Funds) 12,509 10,927 10,925 234,613 - Available Revenue Prior Year (3-yr Old Funds) 3,230 12,509 10,927 10,925 - Available Revenue Prior Year (4-yr Old Funds) 12,259 3,230 12,509 10,927 - Available Revenue Prior Year (5-yr Old Funds) 18,799 12,259 3,230 12,509 - Available Revenue Greater than 5 Prior Fiscal Years 139,292 134,637 50,636 3,648 - 197,016 184,487 322,839 411,427 45,656
*Other may include Prior Period Adjustments, Adjustments to beginning balances or Miscellaneous Revenue (1) Council approved Development Impact Fee Incentive Program Five-Year Revenue Test Using First In First Out Method
Water Development Impact Fee Fund
Statement of Revenues, Expenditures and Changes in Fund Balance Fiscal Year Ending June 30, 2024
Fire
General Facilities
Parks
Public Safety
Waste-water Unspent fund balance indicates lack of growth as originally projected. Projects are underway to boost and expand infrastructure required to service planned growth.

Signalization
Storm Drain
Streets & Roads Unspent fund balance indicates lack of growth as originally projected. Projects are underway to boost and expand infrastructure required to service planned growth.

Water Unspent fund balance indicates lack of growth as originally projected. Projects are underway to boost and expand infrastructure required to service planned growth.

Notes:

The City of Chowchilla realized new development within the City limits in the 21/22 FY. Although this is a positive move forward, the City continues to see moderate growth across all sectors. While the City experienced above average growth in the residential sector in Fiscal Year 21/22, current trends show the residential sector slowing to below average growth in Fiscal Year 22/23.

Notes to Development Impact Fee Report
Unspent fund balance indicates lack of growth as originally projected. Funds should remain in fund to support the anticipated future growth.

Unspent fund balance indicates lack of growth as originally projected. Funds should remain in fund to support the anticipated future growth.

Public or General Facilities were developed with Bond Funds in support of future growth which was suppressed due to the recession. The negative balance is derived from the expansion of City Hall in which costs exceeded the amount of bond proceeds thereby generating a loan from the General Fund. Due to the lack of growth there has been insufficient fees collected to meet the loan repayment at this time. As future fees are collected the loan will be repaid. Future fees collected can then be used to pay for bond debt service new facilities.

Unspent fund balance indicates lack of growth as originally projected. Funds should remain in fund to support the anticipated future growth.

REPORT TO THE CITY COUNCIL
Item 6.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration of Commission/Committee Appointments – Planning Commission & Airport Advisory Committee
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Applications. (Due to privacy issues for the applicants, the applications will not be published online; however, once appointed, the commissioner’s address and phone number become public record.)

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council make the appointments to the Planning Commission and Airport Advisory Committee.

BACKGROUND:

There are two vacancies on the Planning Commission. Vacancy “A” is due to a term expiring with no interest from the incumbent to serve another four years. Vacancy “B” will is a long-standing expired term left by a Commissioner who submitted their resignation effective January 1, 2020 due to changing work commitments. Both terms will expire January 1, 2029.

We have received four applications for the Planning Commission:
 Tricia Placencia
 Paul Kelly
 Timothy Coelho
 Michael Wallen
There are three vacancies on the Airport Advisory Committee. All vacancies are a full four-term position.

We received one application for the Airport Advisory Committee:
• Paul Kelly
Vacancy notices were posted at City Hall and on the City’s social media and weekly newsletters.

REASON FOR RECOMMENDATION:

There are four applicants for the two Planning Commission vacancies and one applicant for Airport Advisory.

FISCAL IMPACT:

There is no financial impact from these appointments as the members do not receive compensation.

ALTERNATIVES:

Do not appoint applicants.

ACTIONS FOLLOWING APPROVAL:

Conduct the Oath of Office at the next Planning Commission and Airport Advisory Committee meeting or any time before the next regularly scheduled meeting.

REPORT TO THE CITY COUNCIL
Item 6.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration to approve a budget amendment and distribute a financial contribution to the Chowchilla District Chamber of Commerce for the 2025 Calendar Year
PREPARED BY: Stacy Wisener, Deputy Director of Recreation & Community Engagement ATTACHMENTS: Resolution, Chambers Request for Funding, Chambers 2025 Budget

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

The recommendation is that the City Council consider a resolution approving a budget amendment for a financial contribution of $7,000 to the Chowchilla District Chamber of Commerce for the 2025 calendar year with provisions.

In the interest of strengthening a partnership between the City and the Chamber, it is recommended that the contribution be contingent upon the Chamber’s active participation in at least three city-hosted events.

Additionally, the Chamber’s support of local businesses, promoting economic growth, and fostering connections among businesses is key.

BACKGROUND:

The City has historically provided financial contributions to the Chowchilla District Chamber of Commerce routinely every calendar year. In addition to monetary support, the City provides the Chamber with ample office space and free internet service.

All contribution requests must now go to the city council for individual discretion and approval instead of through the budget process.

FISCAL IMPACT:

A budget amendment of $7,000 from the general fund would need to be completed, as contributions are no longer a budgeted item.

ALTERNATIVES:
1) Disapprove.
2) Eliminate recommended provisions and approve.
3) Add further provisions and approve.

COUNCIL RESOLUTION # -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING A CONTRIBUTION REQUEST TO THE CHOWCHILLA DISTRICT CHAMBER OF

COMMERCE TO SUPPORT THE ORGANIZATIONS EFFORTS TO ASSIST LOCAL COMMERCE

AND AUTHORIZING THE CITY ADMINISTRATOR OR DESIGNEE TO EXECUTE RELATED

DOCUMENTS THERETO
WHEREAS, the City of Chowchilla has historically offered a partnership to the Chamber of Commerce to amplify efforts to foster, promote and enhance local commerce; and WHEREAS, the Chamber of Commerce represents the voice of the local business community, aligning their needs with city policies and initiatives; and WHEREAS, the City and the Chamber often share goals related to economic growth, and the quality of life in our community; and
WHEREAS, the Chamber offers community events that enhance the quality of life and bring visitors to the city.

WHEREAS, a budget amendment would need to be done in the amount of $7,000, as contributions are no longer a budgeted item.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines, and declares the following:

1. The above recitals are true and correct.

2. The contribution will support the Chowchilla District Chamber of Commerce efforts.

3. Agrees to approve the singular contribution as requested for the 2025 year.

4. Authorizes the City Administrator or designee, upon City Attorney approval as to form, to execute all documents necessary to complete the services on behalf of the City of Chowchilla.

5. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of January 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kelly Smith, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk
Request For Funding to the Chowchilla City Council
DATE: December 18, 2024
TO: Chowchilla City Council
From: Dillon Haworth, Executive Director
Chowchilla District Chamber of Commerce
RE: Chowchilla District Chamber of Commerce
2024/2025 Budget and Yearly City of Chowchilla Contribution I. REQUEST
The Chowchilla District Chamber of Commerce is requesting the Chowchilla City Council to approve the yearly contribution of $7,000 to assist in the continued funding and support for the Chowchilla Chamber of Commerce activities, community support, and resources.

II. BACKGROUND
The Chowchilla Chamber of Commerce is a key part of our community as it serves foremost to the City of Chowchilla as a welcome center for the town. Our activities are a key source of community leadership and support to the citizens of our community as we use our funding and support from members to put on events and better support our members and local businesses. Our two main events are key factors to economic growth and community support. Our Annual Classic Car & Custom Bike Show is the second largest tourism event in our town just behind the Fair; and our Awards & Installation Dinner serves to recognize and award key businesses, service groups, and citizens of our community. With this, the Chamber is also responsible for being a guide to businesses such as providing information and resources into opening a business, getting permits, finding locations, advertising, corresponding with local and state level government agencies, community relations, key information, and much more. We have developed a very successful Biweekly Newsletter to provide our members with information and updates from the Chamber, as well as a successful social media accounts that those in our community look to for important information and updates.

III. Summary
We are requesting the yearly City of Chowchilla contribution of $7,000 to help fund and aide in the Chowchilla Chamber of Commerce funding. This yearly contribution also includes the annual membership the City of Chowchilla has with the Chowchilla Chamber of Commerce. We are unlike many other community organizations in that we have one full time employee whose wages we need to be able to pay on top of also using our finances to provide for our members and community. The Chowchilla Chamber business member dues are some of the lowest in the state, and the donation money helps keep those dues low for our local businesses. Our Dinner and Car Show make up a large sum of this expense however by receiving this contribution from the City of Chowchilla, we can do more year on year and be of better service to the community. Our work, though mainly acknowledged by our two events, is largely done behind the scenes as we work each day to bring economic growth to our two and service as a community center to much needed information and resources to all peoples.

IV: Where the Funding Goes
Each year the Chamber allocates a portion of our budget to community support, such as donations, sponsorships, etc., as well as our yearly scholarship of $2,000 for high school students, payroll to ensure we have an employee at the office Monday through Friday keeping the welcome center open to the public, as well as all other expenses such as the Car Show, Awards Dinner, etc. The $7,000 contribution would be put into our yearly budget and split between each of these many things to be a source of funding for our yearly community support. As a small nonprofit, our budget is very small and the $7,000 would go a long way in terms of support to the Chamber and the affect it has on our ability to do more for our community. The things we do cost money, and many times we generate no profit from them such is the case with our Day of Prayer event or monthly Coffee at the Chamber. These events can only happen because of the money we bring in from member dues, the City of Chowchilla contribution, and the Car Show/Awards Dinner.

Jan‐25 Feb‐25 Mar‐25 Apr‐25 May‐25 Jun‐25 Jul‐25 Aug‐25 Sep‐25 Oct‐25 Nov‐25 Dec‐25 Total IncomeAnnual Dues 10,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 10,000.00 City Contribution 7,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 7,000.00 Certificate of Origin 1,500.00 $ $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 18,000.00 Total ‐ Non Event Income 18,500.00 $ $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 35,000.00 Car Show‐Entry Fees $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,500.00 $ ‐ 1,500.00 $ ‐ $ ‐ $ $ 3,000.00 Car Show‐Award Sponsor $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 2,600.00 $ ‐ 2,600.00 $ ‐ $ ‐ $ ‐ $ $ 5,200.00 Car Show ‐ Gold Sponsor $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 2,500.00 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 2,500.00 Car Show ‐ Silver Sponsor $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 2,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 2,000.00 Car Show ‐ Vendors $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 725.00 $ ‐ 725.00 $ ‐ $ ‐ $ ‐ $ $ 1,450.00 Car Show ‐ T‐Shirt Sales $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 455.00 $ ‐ $ ‐ $ $ 455.00 Car Show ‐ T‐Shirt Sponsor $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 2,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 2,000.00 Car Show Total Income $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 9,825.00 $ 4,825.00 $ ‐ 1,955.00 $ ‐ $ ‐ $ $ 16,605.00 Awards Dinner ‐ Bar 1,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,000.00 Awards Dinner ‐ Dessert Auction 5,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 5,000.00 Awards Dinner‐Tickets 4,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 8,000.00 $ 12,000.00 Awards Dinner Total Income 10,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 8,000.00 $ 18,000.00 TOTAL INCOME 2025 28,500.00 $ $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 11,325.00 $ 6,325.00 $ 3,455.00 $ 1,500.00 $ 1,500.00 $ 9,500.00 $ 69,605.00 ExpensesAdobe ‐ PDFs 12.99 $ $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 155.88 ChamberMaster 340.00 $ $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 4,080.00 Ipad Data Plan 60.00 $ $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 720.00 Computer‐ Web Hosting Subsc. 7.20 $ $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 86.40 CalChamber Dues 280.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 280.00 Liability Insurance 300.00 $ ‐ $ ‐ $ $ ‐ 350.00 $ ‐ $ $ ‐ 350.00 $ ‐ $ $ ‐ 350.00 $ ‐ $ $ 1,350.00 Workman's Comp Insurance 530.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 530.00 Copier Lease 123.23 $ $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 1,478.76 Office Equipment/Supplies 145.00 $ $ 72.00 $ 129.00 $ 80.00 $ 93.00 $ 78.00 $ 78.00 $ 90.00 $ 52.00 $ 182.00 $ 119.00 $ 108.00 $ 1,226.00 Postage 25.00 $ $ 25.00 $ 150.00 $ 65.00 $ 35.00 $ 25.00 $ 25.00 $ 115.00 $ 65.00 $ ‐ 110.00 $ $ 640.00 Madera Tribune $ ‐ ‐ $ ‐ $ $ ‐ 59.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 59.00 Prime 16.30 $ $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 195.60 Minor Events 50.00 $ $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 600.00 General Meeting 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 1,200.00 Payroll 3,000.00 $ $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 36,000.00 Total Ordinary Expenses 4,989.72 $ $ 806.72 $ 988.72 $ 1,263.72 $ 837.72 $ 812.72 $ 1,162.72 $ 799.72 $ 876.72 $ 1,306.72 $ 938.72 $ 817.72 $ 48,601.64 Car Show ‐ Advertising $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 100.00 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 100.00 Car Show ‐ T‐Shirts ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 735.00 $ ‐ $ ‐ $ ‐ $ $ 735.00 Car Show ‐ Awards ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 5,360.00 $ ‐ $ ‐ $ ‐ $ $ 5,360.00 Car Show ‐ Entertainment ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 650.00 $ ‐ $ ‐ $ $ 650.00 Vendor Health Permit $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 405.00 $ ‐ $ ‐ $ ‐ $ ‐ $ $ 405.00 Car Show ‐ Misc. Expenses $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ ‐ 1,300.00 $ ‐ $ ‐ $ $ 1,300.00 Car Show Total Expenses $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 505.00 $ 6,095.00 $ ‐ 1,950.00 $ ‐ $ ‐ $ $ 8,550.00 Awards Dinner‐ABC License 75.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 75.00 Awards Dinner ‐ Appetizers 600.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 600.00 Awards Dinner ‐ Plaques $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,250.00 $ 1,250.00 Awards Dinner ‐ Bar Expenses 500.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 500.00 Awards Dinner ‐ Desserts 200.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 200.00 Awards Dinner ‐ Dinner 5,700.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 5,700.00 Awards Dinner ‐ Hall Rental 1,300.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,300.00 Awards Dinner ‐ Serving 500.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 500.00 Awards Dinner ‐ Supplies 500.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 500.00 Awards Dinner ‐ Tickets $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 80.00 $ 80.00 Awards Dinner Total Expenses 9,375.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 1,330.00 $ 10,705.00 TOTAL EXPENSES 2025 14,364.72 $ $ 806.72 $ 988.72 $ 1,263.72 $ 837.72 $ 812.72 $ 1,667.72 $ 6,894.72 $ 2,826.72 $ 1,306.72 $ 938.72 $ 2,147.72 $ 67,856.64 NET PROFIT/LOSS $ 14,135.28 $ 693.28 $ 511.28 $ 236.28 $ 662.28 $ 687.28 $ 9,657.28 $ (569.72) $ 628.28 $ 193.28 $ 561.28 $ 7,352.28 $ 1,748.36 Chowchilla District
Chamber of
Commerce
2024 Review
Membership
In 2024 we added 12 new members:
● AutoZone Madera
● Lockridge Outdoor Advertising LLC
● First Assembly of God
● Cafely
● AutoZone DC
● GlossGenius
● Be Sweet & Treats
● Mid Valley IT
● The Power House
● Cardoza Pro Painting Inc.
● Celeste’s Groom Room
● The Sweet Lemon Shack
2023 Annual Awards & Installation Dinner
Our Awards Dinner serves as our way of
supporting and recognizing 10 incredible
individuals, businesses, or community
organizations.

We hosted 325 people
Utilized our local catering through KP
Smokin’ Hot BBQ and our local 4-H to do
bussing and washing.

We use our time, money, and resources not
for the Chamber but instead to give thanks
and put on this Dinner for the hard
working individuals in our community.

Day of Prayer
We partnered with our local Pastor
group and planned the Day of Prayer
for this year to be better than the
last.

Had 10 Pastors out giving sermons to
our community.

Had our local VFW Post do the flag
salute for us.

Had around 100 guests come out and
join us in worship.

Provided water, coffee, and morning
pastries/fruit for all attendees.

Car Show
This year was our largest and most
attended Car Show than ever
before with over 1,000 people
coming to the park throughout the
day plus those that registered their
vehicles.

Gave out 33 awards to deserving
individuals.

Hosted 22 local vendors - who need
events like this to operate their
businesses.

Stimulated our local economy
through vendors, out of town
visitors, and those who stayed to
shop or eat in town.

Coffee at the Chamber
This is our newest event we have
developed.

It is a themed mixer where each
one serves a different purpose
than the last.

Our first one was a chance for the
community to meet anyone who
was running for an office in
Chowchilla.

The second was a chance for
anyone to meet some of the
Chamber’s Directors.

Going forward we hope to host the
PD and FD.

Member/Community Promotion
● Website Promotion
● Social Media Promotion
● Office Promotion
● Events
● Videos/Ads
● Bi-Weekly Newsletter
● Mixers
Local Support
Sponsor local clubs and
programs such as the High
School Cheer team, Winter
Wishes donations, and Dinners.

Give out $2,000 each year
through our scholarship
program.

Post information for our
community to stay informed
especially through the use of our
members.

Promote local businesses and
support them with our backing.

Act as a liaison for groups,
businesses, and individuals to
small and large Government
entities such as the City of
Chowchilla to Senator Anna
Caballero’s office.

Help individuals fill out business
licenses, permits, and more.

Provide resources for those who
are using us as the Welcome
Center.

Key Points
To u ris m Me m b e r Su p p ort
Host the second most
attended event for
tourism in our
community only second
to the fair.

Our office acts as the City
of Chowchilla’s Welcome
Center and a source for
information, assistance,
Governmental liaison,
and more
Promote, advocate,
connect, and grow our
members every year
building their business
along with our
community.

Welcome
Center

REPORT TO THE CITY COUNCIL
Item 6.3

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: January 14, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration of Police Department donating a Patrol Car to the high School Public Safety Department
PREPARED BY: Daniel Denny, Lieutenant, Chowchilla Police Department ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends the City Council adopt a resolution authorizing the Police Department to donate one of their older patrol cars to the Chowchilla Union High School Public Safety Department.

BACKGROUND:

Under City of Chowchilla Municipal Code Section 4.04.050 B. 3., the City or its authorized purchasing agent, has the authority to sell, trade or otherwise dispose of surplus supplies, equipment, vehicles and any other surplus property belonging to the city.

The Chowchilla Union High School offers Public Safety as an elective class. In this class students are taught daily about most areas of law enforcement giving students a head start for a career in law enforcement. In this class students learn most topics taught at police academies from law procedure, property crimes, crimes against persons, US Constitution as it pertains to Law Enforcement and day to day duties carried out by police officers. Having a patrol car would add to an already outstanding curriculum and expand the knowledge taught to students.

The Subject City property to be donated, includes:
2020 Ford Explorer Interceptor CPD Unit 62, Ca License 1591830, VIN 1FM5K8AC2LGB76210, This particular unit is the oldest active vehicle in the fleet and ready to be recycled.

The Chowchilla Union High School Public Safety Department has expressed interest in obtaining a patrol car to add to their curriculum.

REASON FOR RECOMMENDATION:

Donations of City surplus property to High School programs has greater benefit then a small monetary gain to the city.

The Police Department recommends this particular patrol car due to the fact that it has been in a minor traffic accident that continues to cause minor mechanical defects. These defects pose a threat to a vehicle that is needed to be in peak performance however, will fit the needs of the Public Safety Program. With the vehicle only having approximately 55,000 miles, and minor mechanical defects, it can not reliably be operated as a police patrol vehicle but has the ability to serve several years as a fleet car for the public safety program.

FISCAL IMPACT:

The fiscal impact to the city should the city sell the vehicle at a public auction would be approximately $10,500.00
ALTERNATIVES:

Auction said patrol car for less than market value.

ACTIONS FOLLOWING APPROVAL:

Removal of Law Enforcement equipment which has no benefit to the program and deliver vehicle to the Chowchilla Union High School.

COUNCIL RESOLUTION # - 25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

AUTHORIZING THE DONATION OF A POLICE DEPARTMENT PATROL VEHICLE TO THE

CHOWCHILLA UNION HIGH SCHOOL PUBLIC SAFETY PROGRAM
WHEREAS, the City of Chowchilla operates and maintains a municipal police department; and WHEREAS, the City of Chowchilla Police Department operates, maintains and services a fleet of Police Vehicles; and
WHEREAS, California Government Code section 37350 and Chowchilla Municipal Code section

4.04.050 authorizes the disposition of surplus City property; and WHEREAS, the City of Chowchilla Police Department desires to donate a 2020 Ford Explorer Police Interceptor to the Chowchilla Union High School Public Safety Program; and WHEREAS, the donation of this vehicle will provide valuable hands-on learning opportunities for students in the Public Safety Program and strengthen the partnership between the City and the High School, benefiting both the educational mission of the school and the community as a whole.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct;

2. The identified patrol vehicle is no longer suitable for active police operations and is therefore surplus property;

3. Ownership of the surplus vehicle will be transferred to the Chowchilla Union High School Public Safety Program, contingent upon the execution of a mutually acceptable donation agreement;

4. All law enforcement equipment that has no benefit to the Public Safety Program shall be removed from the vehicle;

5. The Chowchilla Union High School Public Safety Program shall accept the vehicle in its “as is” condition;

6. The City Administrator is authorized to execute the donation agreement and any other documents necessary to effectuate the donation; and

7. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of January, 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

Chowchilla City CouncilJanuary 14, 2025

Chowchilla City Council
January 14, 2025