Chowchilla City Council
February 11, 2025

AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, February 11, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

California Levine Act Statement:

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.

The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present will be recorded in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA (Additions and/or Deletions):

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.

CLOSED SESSION – 3:00 PM

1. CONFERENCE WITH LABOR NEGOTIATORS – Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Administrator Rod Pruett Employee Organizations: City Office Employees Association, Chowchilla Police Officer Association, City Employees Association, Mid Management/Confidential Association OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:

PLEDGE OF ALLEGIANCE
INVOCATION:

City Council Meeting AGENDA February 11, 2025
PRESENTATIONS/WORKSHOP - Section 1
None.

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.

No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the January 28, 2025 Regular City Council Meeting Minutes (McClendon)

3.2 Approval of the January 28, 2025 Special City Council Meeting Minutes (McClendon)

3.3 Consideration and Acceptance of the January 2025 Check Register Report (Williams)

3.4 Consideration and Adoption of a City Council Resolution City Council Resolution Amending Council Resolution #94-13, Passed and Adopted on November 12, 2013, Relating to the Council Contingency Fund Policy to Enhance Accessibility, Flexibility and Administrative Efficiency (Wisener)

3.5 Consideration and Adoption of a Flag Policy for City-Owned Buildings, Special Events and Holidays (McClendon)
PUBLIC HEARINGS – Section 4
None.

DEFERRED BUSINESS – Section 5

5.1 Consideration and Adoption of a City Council Resolution Approving a Contribution Request to the Chowchilla District Chamber of Commerce to Support the Organization's Efforts to Assis Local Commerce and Authorizing the City Administrator or Designee to Execute Related Documents Thereto (Wisener) City Council Meeting AGENDA February 11, 2025
NEW BUSINESS – Section 6

6.1 Consideration to Approve the Madera County Economic Development Commission’s 2025-2026 Fiscal Year Basic Service Level Budget Proposal (Pruett) ANNOUNCEMENTS – Section 7
FEB 15 KIDDOS CRAFTS, EDWARD RAY BUILDING, 10 AM – 1 PM FEB 17 PRESIDENTS DAY, CITY OFFICES CLOSED
FEB 19 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM FEB 25 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM
FEB 28 ANNUAL CATTLE DRIVE, ROBERTSON BLVD., 9AM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA and made available for public review on this 6th day of February, 2025 at or before 5:00pm.

Joann McClendon, CMC, City Clerk
February 11, 2025 City Council Meeting – 3pm Closed Session | 4pm Open Session

ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
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To participate by phone:

Dial 1-669-444-9171
Webinar ID: 898 5852 5164
Passcode: 456 983
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.

Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.

Item 3.1

CLICK HERE

TO RETURN TO

THE AGENDA

MINUTES
City Council / Redevelopment Successor
Agency Joint Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, January 28, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL - 3:02 PM
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon CONSIDERATION OF APPROVAL OF AGENDA (Additions and/or Deletions):

PUBLIC ADDRESS – CLOSED SESSION
None.

CLOSED SESSION – 3:02 PM

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Attorney
OPEN SESSION – 4:13 PM
CLOSED SESSION REPORT: Nothing to report.

PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Doug
PRESENTATIONS/WORKSHOP - Section 1
None.

PUBLIC ADDRESS
None.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Chavez attended the Annual Chamber of Commerce Awards dinner, along with Mayor Pro Tem Troost and Council Member Ahmed.

City Council Meeting MINUTES January 28, 2025
Mayor Smith met with the Chamber of Commerce manager along with Council Member Barragan.

2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over departmental stats since the last council meeting. Moving forward with a previously approved radio system update project.

Fire Chief Gaumnitz and Stephen went to auto zone warehouse to test their radios, ensuring they will work within the building.

Public Works Director Rogers has been working with Finance on audit requests and also the mid-year budget. He recently met with PG&E to discuss changes to their Rule 20A program, which allocates funding to underground utilities. Staff worked with PG&E to identify locations that meet the new requirements and plan on bringing back to Council in February to select a location. Well 16 Test Well Update – Recent results indicate a static water level of 335 ft. No water quality issues present. The well site is viable and should be able to provide a minimum output of 1,200 gpm. Next steps are to install the casing, seal, gravel pack, etc., and then site buildout.

Finance Director Williams met with auditors last week; things seem to be good. Completed W2’s, the state report for Transit, the CEDIAC report. sent mid-year budget worksheets to staff for review and is gearing up for negotiations and working with Com Dev with their grants.

Deputy Director of Recreation & Community Engagement Wisener reported on Flag Football, Little League, Girls Softball. The first Kiddos Craft workshop at the Ed Ray building was successful and two more workshop are being schedule though March. Starting planning for Easter and summer events. Surveys sent out to the public for selection of movies for this summer’s Movies in the Park and soon a survey for Music in the Park. She’s updating the Council Contingency Fund policy. She’s been helping other departments with administrative tasks and coordinating with PW with projects and communicating with the community with their needs.

City Clerk McClendon working on mid-year budgets for the City Clerk and Transit departments; and, reviewing applications for the Deputy City Clerk recruitment, hoping to move this along quickly.

City Administrator Pruett last week attended the League of California Cities Mayors and City Council Academy along with Council Member Chavez; met several times with the City’s bond financing and refunding team for an upcoming CFD initiation; met with AutoZone and Rancho Calera separately, with NBS, paralleling that with the Rancho Calera CFD. Next week he will be in the Palm Springs area for a League of California Cities City Managers Conference. He is in the process of initiating labor negotiations; had interviews on Monday and has second interviews tomorrow for the Community Development Director; there’s a new coffee shop in the community in the Save Mart shopping center.

CONSENT CALENDAR – Section 3

3.1 Approval of the January 14, 2025 City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the December 2024 Budget Report (Williams)

3.3 Consideration and Acceptance of the Quarterly Financial Investment Report (Williams)
City Council Meeting MINUTES January 28, 2025

3.4 a) Consideration and Adoption of a City Council Resolution Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2025 Through June 30, 2026 on Behalf of the Successor Agency of the Chowchilla Redevelopment Agency; and
b) Consideration and Adoption of a Redevelopment Successor Agency Resolution Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2025 Through June 30, 2026 (Williams)

3.5 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Robertson/Kings & Robertson/Trinity Alley Paving Project, Federal Project No. CML-5258(041) (Rogers)

3.6 Informational Item – Quarterly Project Management Update (McClendon)

3.7 Consideration and Approval of an Agreement with Lozano Smith for Continued Legal Services (Pruett)

3.8 Consideration and Adoption of a City Council Resolution Approving Sports League Facility Use Agreements with Chowchilla Adult Recreation, Chowchilla Community Soccer League, Chowchilla Union High School, Chowchilla Flag Football, Chowchilla Girls Softball, and Chowchilla Little League (Wisener)

3.9 Consideration and Adoption of a City Council Resolution Declaring Certain Unused City Property as Surplus and Authorizing Staff to Dispose of by Sale at Auction (Rogers)
Motion by Council Member Chavez, Seconded by Mayor Pro Tem Troost to Approve the Consent Calendar as Presented. Motion passed by roll call cote.

PUBLIC HEARINGS – Section 4
None.

DEFERRED BUSINESS – Section 5

5.1 Consideration and Adoption of a City Council Resolution Approving the Updates to the Downtown Design Guidelines and Accompanied Notice of Exemption (Perea) Motion by Council Member Chavez, Seconded by Council Member Barragan to Approve City Council Resolution # 08-25, Approving the Updates to the Downtown Design Guidelines and Accompanied Notice of Exemption. Motion passed by roll call vote.

NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution to Approve a Budget Amendment and Distribute a Financial Contribution to the Chowchilla Western Stampede to Support the Organizations Efforts to Continue the Historic Cattle Drive and Authorizing the City Administrator or Designee to Execute Related Documents Thereto (Wisener)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Troost to Approve City Council Resolution # 09-25, Approving a Budget Amendment and Distributing a Financial Contribution to the Chowchilla Western Stampede to Support the Organizations Efforts to Continue the Historic Cattle Drive ad Authorizing the City Administrator or Designee to Execute Related Documents Thereto. Motion passed by roll call vote.

City Council Meeting MINUTES January 28, 2025
ANNOUNCEMENTS – Section 7
FEB 11 CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM
FEB 19 PLANNING COMMISSION MEETING, COUNCIL CHAMBER, 5PM FEB 28 ANNUAL CATTLE DRIVE, ROBERTSON BLVD., 9AM

ADJOURNMENT
Mayor Smith Adjourned the January 28, 2025 Regular and Special Concurrent Meetings at 4:32 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith
Item 3.2

CLICK HERE

TO RETURN TO

THE AGENDA

MINUTES
Special City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Tuesday, January 28, 2025
Closed Session: 3:00 p.m.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon

PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Doug
CLOSED SESSION – 3:02 PM

1. CONFERENCE WITH LABOR NEGOTIATORS – Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Administrator Rod Pruett Employee Organizations: City Office Employees Association, Chowchilla Police Officer Association, City Employees Association, Mid Management/Confidential Association OPEN SESSION – 4:13 PM
CLOSED SESSION REPORT: Nothing to report.

ADJOURNMENT
Mayor Smith Adjourned the Teusday, January 28, 2025 Special City Council Meeting, in Concurrence with the Regular Meeting, at 4:32 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith

REPORT TO THE CITY COUNCIL
Item 3.3

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: February 11, 2025
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in January 2025.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
2/3/2025 2:35:51 PM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 01/01/2025 - 01/31/2025
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
01/02/2025 68691 Teichert Construction Utility Billing Outstanding Check -1,034.65 01/02/2025 68692 Junia Painter/DENT Family LLC Utility Billing Outstanding Check -205.01 01/02/2025 68693 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 01/02/2025 68694 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 01/02/2025 68695 Void Check Accounts Payable Voided Check 0.00 01/02/2025 68696 Chowchilla Employees Assn. Accounts Payable Outstanding Check -120.00 01/02/2025 68697 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 01/02/2025 68698 Chowchilla Office Accounts Payable Outstanding Check -136.00 01/02/2025 68699 Fitness Peak Accounts Payable Outstanding Check -70.00 01/02/2025 68700 U.S. Bank (PARS) Accounts Payable Outstanding Check -158.00 01/02/2025 68701 Laurene Vitoria Utility Billing Outstanding Check -98.25 01/06/2025 68702 The Sand Trap Bar & Grill Accounts Payable Outstanding Check -2,233.97 01/09/2025 68703 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 01/09/2025 68704 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 01/09/2025 68705 Void Check Accounts Payable Voided Check 0.00 01/09/2025 68706 Chowchilla Employees Assn. Accounts Payable Outstanding Check -120.00 01/09/2025 68707 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 01/09/2025 68708 Chowchilla Office Accounts Payable Outstanding Check -136.00 01/09/2025 68709 Fitness Peak Accounts Payable Outstanding Check -70.00 01/09/2025 68710 U.S. Bank (PARS) Accounts Payable Outstanding Check -146.64 01/10/2025 68711 BMY Construction Group Utility Billing Outstanding Check -622.05 01/14/2025 68712 2-A's Contracting Inc Accounts Payable Outstanding Check -625.00 01/14/2025 68713 Aanonson Sprinkler Company Accounts Payable Outstanding Check -459.70 01/14/2025 68714 AFLAC Accounts Payable Outstanding Check -693.56 01/14/2025 68715 Alert-O-Lite Inc. Accounts Payable Outstanding Check -121.44 01/14/2025 68716 American Fidelity Assurance Accounts Payable Outstanding Check -1,191.28 01/14/2025 68717 American Public Works Association Accounts Payable Outstanding Check -238.00 01/14/2025 68718 American Valley Waste Oil Inc Accounts Payable Outstanding Check -147.50 01/14/2025 68719 AT & T Accounts Payable Outstanding Check -107.00 01/14/2025 68720 AT & T CALNET Accounts Payable Outstanding Check -1,485.14 01/14/2025 68721 Baker Supplies and Repairs Accounts Payable Outstanding Check -222.94 01/14/2025 68722 Blue Shield of California Accounts Payable Outstanding Check -80,632.78 01/14/2025 68723 BSK Associates Accounts Payable Outstanding Check -1,493.80 01/14/2025 68724 California Forensic Institute Inc. Accounts Payable Outstanding Check -400.00 01/14/2025 68725 CalTraffic Signs Accounts Payable Outstanding Check -1,114.88 01/14/2025 68726 Central SJVRMA Accounts Payable Outstanding Check -215,404.00 Bank Transaction Report Issued Date Range: -
2/3/2025 2:35:51 PM Page 2 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
01/14/2025 68727 Central Valley Concrete, Inc. Accounts Payable Outstanding Check -1,026.56 01/14/2025 68728 Chowchilla Do It Best Accounts Payable Outstanding Check -65.14 01/14/2025 68729 Comcast Accounts Payable Outstanding Check -43.33 01/14/2025 68730 Consolidated Electrical Distributors Accounts Payable Outstanding Check -142.81 01/14/2025 68731 County of Madera Accounts Payable Outstanding Check -99.00 01/14/2025 68732 De Lage Landen Financial Services Inc. Accounts Payable Outstanding Check -1,693.26 01/14/2025 68733 Department of Justice/Acc Accounts Payable Outstanding Check -304.00 01/14/2025 68734 Division of State Architect Accounts Payable Outstanding Check -62.40 01/14/2025 68735 Enterprise Fleet Management, Inc Accounts Payable Outstanding Check -11,533.03 01/14/2025 68736 Erline Dickens Accounts Payable Outstanding Check -105.00 01/14/2025 68737 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -293.28 01/14/2025 68738 Farmers Hardware Accounts Payable Outstanding Check -126.21 01/14/2025 68739 Gideon Pest Control Accounts Payable Outstanding Check -45.00 01/14/2025 68740 Grainger Accounts Payable Outstanding Check -2,253.29 01/14/2025 68741 Granite Construction Company Accounts Payable Outstanding Check -144,319.73 01/14/2025 68742 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,020.00 01/14/2025 68743 Home Depot Credit Services Accounts Payable Outstanding Check -699.47 01/14/2025 68744 JMP Office Technologies Accounts Payable Outstanding Check -215.29 01/14/2025 68745 Jocelyn E. Roland, PH.D. Accounts Payable Outstanding Check -475.00 01/14/2025 68746 John Chavez Accounts Payable Outstanding Check -442.20 01/14/2025 68747 L.N. Curtis & Sons Accounts Payable Outstanding Check -319.44 01/14/2025 68748 League of California Cities Accounts Payable Outstanding Check -188.44 01/14/2025 68749 Lechowicz & Tseng Municipal Consultants Accounts Payable Outstanding Check -5,580.00 01/14/2025 68750 Lexipol LLC Accounts Payable Outstanding Check -2,641.52 01/14/2025 68751 Liebert Cassidy Whitmore Accounts Payable Outstanding Check -2,904.00 01/14/2025 68752 Madera County Clerks Office Accounts Payable Outstanding Check -58,810.67 01/14/2025 68753 Madera Tribune Accounts Payable Outstanding Check -1,033.50 01/14/2025 68754 Metro Uniform of Merced Accounts Payable Outstanding Check -53.88 01/14/2025 68755 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -298,208.39 01/14/2025 68756 NBS Accounts Payable Outstanding Check -13,440.75 01/14/2025 68757 Occupational Health Centers of California Accounts Payable Outstanding Check -232.00 01/14/2025 68758 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,885.93 01/14/2025 68759 O'Reilly Auto Parts Accounts Payable Outstanding Check -19.96 01/14/2025 68760 PACE Supply Corp Accounts Payable Outstanding Check -1,862.75 01/14/2025 68761 PAPE Machinery Inc. Accounts Payable Outstanding Check -1,969.68 01/14/2025 68762 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -270.00 01/14/2025 68763 Prudential Overall Supply Accounts Payable Outstanding Check -662.67 01/14/2025 68764 Purl's Sheet Metal & Air Conditioning Inc. Accounts Payable Outstanding Check -3,114.38 01/14/2025 68765 Quad Knopf, Inc. Accounts Payable Outstanding Check -117,438.81 01/14/2025 68766 Void Check Accounts Payable Voided Check 0.00 01/14/2025 68767 Quadient Finance USA, Inc. Accounts Payable Outstanding Check -3,000.00 01/14/2025 68768 R & R Pool Service Accounts Payable Outstanding Check -130.00 01/14/2025 68769 Railworks Track Systems LLC Accounts Payable Outstanding Check -430.00 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
01/14/2025 68770 Rain for Rent Accounts Payable Outstanding Check -15,263.71 01/14/2025 68771 Rich Restorations LLC Accounts Payable Outstanding Check -3,989.29 01/14/2025 68772 Rick Manuel Medeiros Accounts Payable Outstanding Check -600.00 01/14/2025 68773 Riggs Ambulance Service Accounts Payable Outstanding Check -112.00 01/14/2025 68774 Rod Pruett Accounts Payable Outstanding Check -246.00 01/14/2025 68775 S & W Auto Parts Inc. Accounts Payable Outstanding Check -253.07 01/14/2025 68776 Safety-Kleen Systems Inc. Accounts Payable Outstanding Check -286.89 01/14/2025 68777 San Joaquin Valley Unified Air Pollution Control District Accounts Payable Outstanding Check -867.00 01/14/2025 68778 Sharondalyn DuPree Accounts Payable Outstanding Check -105.00 01/14/2025 68779 Sparkletts Accounts Payable Outstanding Check -56.94 01/14/2025 68780 Specialized Utility Services Program Accounts Payable Outstanding Check -8,715.00 01/14/2025 68781 State Water Resources Control Accounts Payable Outstanding Check -15,698.60 01/14/2025 68782 Sunbelt Rentals Inc. Accounts Payable Outstanding Check -798.72 01/14/2025 68783 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,790.99 01/14/2025 68784 T-Mobile USA Inc Accounts Payable Outstanding Check -344.65 01/14/2025 68785 Toshiba Financial Services Accounts Payable Outstanding Check -381.72 01/14/2025 68786 Turner's Towing Accounts Payable Outstanding Check -84.00 01/14/2025 68787 U.S. Security Supply, Inc. Accounts Payable Outstanding Check -178.78 01/14/2025 68788 US BANK (CAL-CARD) Accounts Payable Outstanding Check -11,035.69 01/14/2025 68789 US Post Office Accounts Payable Outstanding Check -2,859.46 01/14/2025 68790 USA BlueBook Accounts Payable Outstanding Check -638.24 01/14/2025 68791 Van De Pol Petroleum Accounts Payable Outstanding Check -13,477.22 01/14/2025 68792 Verizon Wireless Accounts Payable Outstanding Check -3,727.78 01/14/2025 68793 Vision Service Plan - (CA) Accounts Payable Outstanding Check -764.24 01/14/2025 68794 Water Technology of Fresno Accounts Payable Outstanding Check -750.00 01/14/2025 68795 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -906.23 01/14/2025 68796 Rod Pruett Accounts Payable Outstanding Check -256.00 01/22/2025 68797 Douglas Wootten Utility Billing Outstanding Check -118.41 01/23/2025 68798 Maria Bravo Utility Billing Outstanding Check -192.24 01/23/2025 68799 Gursharan Singh Utility Billing Outstanding Check -74.08 01/23/2025 68800 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 01/23/2025 68801 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 01/23/2025 68802 Void Check Accounts Payable Voided Check 0.00 01/23/2025 68803 Chowchilla Employees Assn. Accounts Payable Outstanding Check -120.00 01/23/2025 68804 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 01/23/2025 68805 Chowchilla Office Accounts Payable Outstanding Check -136.00 01/23/2025 68806 Fitness Peak Accounts Payable Outstanding Check -70.00 01/23/2025 68807 U.S. Bank (PARS) Accounts Payable Outstanding Check -196.76 01/24/2025 68808 Nathan Justin Black Utility Billing Outstanding Check -159.41 01/24/2025 68809 Sara Beltran Utility Billing Outstanding Check -206.65 01/27/2025 68810 Isaac Hernandez Utility Billing Outstanding Check -161.21 01/29/2025 68811 DR&G Services Utility Billing Outstanding Check -990.92 01/29/2025 68812 Madera County Sheriff Civil Division Accounts Payable Outstanding Check -275.23 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
01/30/2025 68813 AFLAC Accounts Payable Outstanding Check -792.88 01/30/2025 68814 Alert-O-Lite Inc. Accounts Payable Outstanding Check -757.37 01/30/2025 68815 American Fidelity Assurance Accounts Payable Outstanding Check -2,581.84 01/30/2025 68816 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -274.99 01/30/2025 68817 Anderson Pump Co Accounts Payable Outstanding Check -649.26 01/30/2025 68818 AT & T CALNET Accounts Payable Outstanding Check -286.21 01/30/2025 68819 AutoZone Parts, Inc Accounts Payable Outstanding Check -70.50 01/30/2025 68820 Badger Meter Inc. Accounts Payable Outstanding Check -1,270.50 01/30/2025 68821 BSK Associates Accounts Payable Outstanding Check -817.00 01/30/2025 68822 California Building Standards Accounts Payable Outstanding Check -351.90 01/30/2025 68823 California Forensic Institute Inc. Accounts Payable Outstanding Check -800.00 01/30/2025 68824 CalTraffic Signs Accounts Payable Outstanding Check -202.51 01/30/2025 68825 Comcast Accounts Payable Outstanding Check -246.28 01/30/2025 68826 Consolidated Electrical Distributors Accounts Payable Outstanding Check -857.99 01/30/2025 68827 D & V Sporting Gear Accounts Payable Outstanding Check -1,265.52 01/30/2025 68828 DATCO Services Coporation Accounts Payable Outstanding Check -65.70 01/30/2025 68829 Department of Industrial Relations Accounts Payable Outstanding Check -4,420.00 01/30/2025 68830 Department of Justice/Acc Accounts Payable Outstanding Check -212.00 01/30/2025 68831 Department of Justice/Acc B/A Accounts Payable Outstanding Check -280.00 01/30/2025 68832 Farmers Hardware Accounts Payable Outstanding Check -180.02 01/30/2025 68833 Fastenal Company Accounts Payable Outstanding Check -217.51 01/30/2025 68834 Fence Factory Rentals Accounts Payable Outstanding Check -138.00 01/30/2025 68835 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -1,675.89 01/30/2025 68836 Gladwell Governmental Services, Inc. Accounts Payable Outstanding Check -700.00 01/30/2025 68837 Granite Construction Company Accounts Payable Outstanding Check -211,999.06 01/30/2025 68838 Haaker Equipment Company Accounts Payable Outstanding Check -62.64 01/30/2025 68839 Home Depot Credit Services Accounts Payable Outstanding Check -2,160.54 01/30/2025 68840 Void Check Accounts Payable Voided Check 0.00 01/30/2025 68841 Ingraham Trophies Accounts Payable Outstanding Check -25.29 01/30/2025 68842 JMP Office Technologies Accounts Payable Outstanding Check -51.51 01/30/2025 68843 Law & Associates Investigations Accounts Payable Outstanding Check -800.00 01/30/2025 68844 Mace Pest Control Accounts Payable Outstanding Check -90.00 01/30/2025 68845 Madera Tribune Accounts Payable Outstanding Check -630.50 01/30/2025 68846 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -3,164.61 01/30/2025 68847 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -954.53 01/30/2025 68848 Myers Stevens & Toohey & Co Inc Accounts Payable Outstanding Check -987.30 01/30/2025 68849 Navia Benefit Solutions Accounts Payable Outstanding Check -200.00 01/30/2025 68850 NBS Accounts Payable Outstanding Check -650.00 01/30/2025 68851 Occupational Health Centers of California Accounts Payable Outstanding Check -960.00 01/30/2025 68852 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,322.23 01/30/2025 68853 O'Reilly Auto Parts Accounts Payable Outstanding Check -180.21 01/30/2025 68854 PACE Supply Corp Accounts Payable Outstanding Check -1,304.38 01/30/2025 68855 Pacific Bay Equipment Service & Sales Accounts Payable Outstanding Check -335.00 Bank Transaction Report Issued Date Range: -
2/3/2025 2:35:51 PM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
01/30/2025 68856 PARS Accounts Payable Outstanding Check -1,004.63 01/30/2025 68857 Phoenix Group Information Systems Accounts Payable Outstanding Check -1,694.80 01/30/2025 68858 Precision Civil Engineering, Inc. Accounts Payable Outstanding Check -12,422.75 01/30/2025 68859 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -2,676.00 01/30/2025 68860 Principal Life Insurance Company Accounts Payable Outstanding Check -8,144.33 01/30/2025 68861 Prudential Overall Supply Accounts Payable Outstanding Check -845.68 01/30/2025 68862 Quad Knopf, Inc. Accounts Payable Outstanding Check -97,949.91 01/30/2025 68863 Void Check Accounts Payable Voided Check 0.00 01/30/2025 68864 Rolfe Construction Inc. Accounts Payable Outstanding Check -465,054.45 01/30/2025 68865 Ross Recreation Equipment Inc. Accounts Payable Outstanding Check -555.70 01/30/2025 68866 S & W Auto Parts Inc. Accounts Payable Outstanding Check -71.06 01/30/2025 68867 Southern Tire Mart LLC Accounts Payable Outstanding Check -1,263.19 01/30/2025 68868 Sparkletts Accounts Payable Outstanding Check -42.45 01/30/2025 68869 State Water Resources Control Accounts Payable Outstanding Check -120.00 01/30/2025 68870 Stericycle, Inc. Accounts Payable Outstanding Check -162.06 01/30/2025 68871 Technicon Engineering Services, Inc. Accounts Payable Outstanding Check -3,234.00 01/30/2025 68872 Trianagle Rock Products/Vulcan Materials Accounts Payable Outstanding Check -3,123.27 01/30/2025 68873 Turner's Towing Accounts Payable Outstanding Check -75.00 01/30/2025 68874 Tyler Technologies, Inc. Accounts Payable Outstanding Check -13,603.75 01/30/2025 68875 US BANK (CAL-CARD) Accounts Payable Outstanding Check -11,351.18 01/30/2025 68876 USA BlueBook Accounts Payable Outstanding Check -641.47 01/30/2025 68877 Van De Pol Petroleum Accounts Payable Outstanding Check -321.16 01/30/2025 68878 Van De Pol Petroleum Accounts Payable Outstanding Check -7,906.27 01/30/2025 68879 Vision Service Plan - (CA) Accounts Payable Outstanding Check -855.89 01/30/2025 68880 Wulff, Hansen & Company Accounts Payable Outstanding Check -2,500.00 Bank Account 200650906 Total: (190) -1,964,847.75
Bank Account: 200695379 - Payroll-Tri Counties
01/10/2025 619 619 Payroll Outstanding Check -284.40
01/10/2025 01/09/2025 620 620 Payroll Cleared Check 0.00 01/10/2025 621 621 Payroll Outstanding Check -210.61
01/10/2025 622 622 Payroll Outstanding Check -284.40
01/24/2025 623 623 Payroll Outstanding Check -3,711.12
Bank Account 200695379 Total: (5) -4,490.53
Report Total: (195) -1,969,338.28
Bank Transaction Report Issued Date Range: -
2/3/2025 2:35:51 PM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 190 -1,964,847.75
200695379 Payroll-Tri Counties 5 -4,490.53
Report Total: 195 -1,969,338.28
Cash Account Count Amount
**No Cash Account** 7 0.00
999 999-0100-0215 Cash In Bank 184 -1,964,847.75
999 999-0100-0216 Cash In Bank (Payroll) 4 -4,490.53
Report Total: 195 -1,969,338.28
Transaction Type Count Amount
Check 195 -1,969,338.28
Report Total: 195 -1,969,338.28

REPORT TO THE CITY COUNCIL
Item 3.4

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: February 11, 2025
AGENDA SECTION: Consent
SUBJECT: A City Council Resolution Amending Council Resolution #94-13, Passed and Adopted on November 12, 2013, Relating to the Council Contingency Fund Policy to Enhance Accessibility, Flexibility and Administrative Efficiency PREPARED BY: Stacy Wisener, Deputy Director of Recreation & Community Engagement ATTACHMENTS: Resolution approving an amendment to CCF Policy; Updated Council Continency Fund Manual & Application; Updated Council Contingency Policy.

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends that the City Council approve the attached resolution amending the Council Contingency Fund (CCF) policy to reflect the following changes:
• Expanding eligibility to include contributions to organizations benefiting the community. • Modifying documentation requirements from mandatory to "if requested." • Granting the City Council discretion to waive the nonprofit requirement. • Adjusting the requirement for alternative funding from "required" to "make known." • Simplifying post-event reporting to a follow-up report at a City Council meeting. • Removing redundant and excessive administrative requirements, including grant reporting, reimbursement restrictions, and Chamber of Commerce involvement. • Eliminating Sections 7 (Reporting Requirements), 8 (Grant Timeline), and 9 (Promotion of City Amenities and Services) from the manual.

BACKGROUND:

The Council Contingency Fund (CCF) was initially established through Council Resolution #94-13, passed and adopted by the City Council of the City of Chowchilla on November 12, 2013. The fund was designed to assist community-based initiatives that contribute to Chowchilla's cultural, economic, and civic engagement at the City Council's discretion. However, portions of the current policy have created unnecessary administrative barriers, limiting participation and efficiency.

The proposed amendments aim to simplify the application process, increase accessibility for local organizations, and improve the efficiency of fund administration while maintaining accountability and fiscal oversight.

FISCAL IMPACT:

These changes will not impact the total annual allocation for the Council Contingency Fund ($25,000).

However, they will reduce administrative costs and processing time for applicants and city staff.

ALTERNATIVES:

The City Council could choose to:

Maintain the current policy without changes, preserving existing requirements and administrative processes.

Modify only specific sections, such as documentation flexibility or alternative funding requirements, while keeping other parts unchanged.

CONCLUSION
Staff recommends approval of the attached resolution, implementing these policy changes to enhance the efficiency and accessibility of the Council Contingency Fund.

COUNCIL RESOLUTION # -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA AMENDING COUNCIL RESOLUTION# 94-13, PASSED AND ADOPTED ON NOVEMBER 12, 2013, RELATING TO THE COUNCIL CONTINGENCY FUND POLICY TO ENHANCE

ACCESSIBILITY, FLEXIBILITY, AND ADMINISTRATIVE EFFICIENCY WHEREAS, the City of Chowchilla established the Council Contingency Fund (CCF) to support non-profit organizations and community initiatives that benefit the City; and WHEREAS, the City Council recognizes the need to streamline the application process, reduce administrative burdens, and increase accessibility for eligible applicants; and WHEREAS, the amendments to the policy include:
• Expanding eligibility to include contributions to organizations benefiting the community. • Changing documentation requirements from "mandatory" to "if requested." • Allowing the City Council to waive the non-profit requirement. • Revising the alternative funding requirement from "required" to "make known." • Replacing the formal final grant report requirement with a simplified follow-up report to the City Council.
• Removing Sections 7, 8, and 9, along with unnecessary reporting and reimbursement restrictions.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The Council Contingency Fund policy is amended to reflect the abovementioned changes.

2. The revised policy shall take effect immediately upon adoption.

3. The City staff is responsible for revising all application materials to reflect these updates.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of February, 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
City of Chowchilla
Council
Contingency Fund
(CCF)
Applicant Manual
The City of Chowchilla encourages projects, events, and cultural opportunities that focus on the economic development, heritage, diversity, and character of Chowchilla. In support of these activities, the City of Chowchilla offers funds to aid eligible organizations in providing new and continued projects, events, and cultural experiences. The Contingency Fund is limited to $25,000 per fiscal year.

Utilizing a committed revenue source tied to projects, events, and culture, the grant facilitates a beneficial economic cycle for our local businesses while benefiting our residents.

The City Clerk's Office administrates the Council Contingency Fund and its application process.

Specifically, the City Clerk accepts the applications, provides a cursory review to ensure requirements have been met, and forwards the application to the Community Engagement Department for processing.

The Community Engagement Department reviews the applications to determine that they meet the criteria and eligibility requirements. The Community Engagement Staff then forwards the application to the Finance Department for financial analysis.

The Finance Department reviews all financial reporting documents and processes payment requests.

The Community Engagement and Finance Departments prepare a report with recommendations and submit it with the applications to the City of Chowchilla City Council for their review and approval.

The City Council is made up of the Mayor and four Council members. The City Council will review the applications and make the final funding decisions.

Contact Information:

City Clerk
Phone: (559) 665-8615 x102
Fax: (559) 665-7418
E-mail: [email protected]
Community Engagement
Phone: (559) 665-8615 x110
Fax: (559) 665-7418
E-mail:
[email protected]
Finance
Phone: (559) 665-8615 x700
Fax: (559) 665-7418
E-mail: [email protected]
Mission
Section One – Who do I contact?
Eligible Event or Project
Funding requests may include, but are not limited to, such efforts as organizational administration and operations, capital improvement purchases, one-time projects, new program start-ups, contributions to organizations for the benefit of the community, community events, and cultural education.

To apply for CCF funds, Applicants must adhere to the following:
• The event, project, or initiative must be located within incorporated Chowchilla. The City Council reserves the right to amend the location with justification. • The event, project, or initiative must benefit the community located within incorporated Chowchilla.
• The Applicant must be a non-profit 501(c) (3), recognized by the State of California as a non-profit organization or the City of Chowchilla. The City Council reserves the right to amend this requirement.
• The proposed event cannot be a social service activity like transitional housing, job placement, or crisis intervention programs.
• The proposed event cannot violate local, state, and federal laws and regulations. • The Applicant must make known alternative non-profit, for-profit, or faith-based organizations' funding sources available to bridge the gap in the funding necessary for this project/event.
• If the Applicant has been awarded CCF funds in the past, those events or projects must have successfully complied with City requirements or provide justification as to what they will do to ensure that they can successfully comply with City requirements with this application.
• The Applicant must work with the City's Community Engagement Department if an event permit is required.
• The funds must be fully expended within 120 days of the City Council's approval unless extended by the City Council.

Although the Applicant may be eligible to apply for funding, the City does not guarantee that the Applicant will receive funding. Overall budgeted limits are established annually, and past funding does not secure funding for the future.

Section Two – Eligibility
The application will be available on the City's website (www.cityofchowchilla.org). Hard copy applications may be picked up at the City Clerk's Office. • Applicants requesting funding which totals $5,000 or less shall complete only Section One of the application.
• Applicants requesting funding greater than $5,000 must complete the entire application. • If the Applicant is a non-profit 501(c) (3) or recognized by the State of California as a nonprofit organization, the following must accompany the completed application:
 Non-profit Status – if requested, attach a copy of the organization's 501(c) (3) or other Not-for-Profit status.
 Financial Documents – if requested, attach a copy of the most recently completed agency audit and Federal Form 990, if available. If these documents are not available, describe why they are not available.
 Governing Body Authorization – if requested, a resolution or written endorsement by your governing body authorizing this application.

Applications and supporting documentation must be returned to the City Clerk by 5:00 p.m. on the Thursday four weeks prior to the next regularly scheduled City Council meeting for timely processing.
• The City Clerk will date stamp the application, review it for completeness, and forward it for processing to the Community Engagement Department.
• The Community Engagement Department will review the applications for eligibility. The applications will be forwarded to the Finance Department for review.
• The Finance Department will review Section Four and compile a recommendation. • Applications with staff recommendations will be submitted to the City Council for review two weeks prior to the next regularly scheduled Council meeting. • The City Council will review and comment on the applications and determine funding amounts. A four/fifth vote is required to approve funding. • Applicants will be required to speak and/or make brief presentations at the City Council meeting (unless specifically excused), and staff will be available to answer questions. • Applicants will be notified of the status of their grant within seven (7) business days of the City Council meeting.

Emergency Applications
Applications submitted on an emergency basis will be accepted; however, funds and timely processing are not guaranteed. In addition to the completed application, the Applicant must submit a written statement demonstrating why it was impossible to participate in the formal application process and the time frame for the request.

Section Three – Completing the Application
Section Four – The Application Process
Applicants that have been awarded CCF funds must comply with the following requirements:
• Funds will only be reimbursed for what was approved in the application. • Any changes in project scope must be approved in advance by the City Council in order to receive funding.
• Recipients must obtain required permits, insurance, and event authorization and pay any relevant fees.
• Grantees must comply with all local, state, and federal laws and civil and human rights regulations.
• Recipients must comply with the Americans with Disabilities Act (ADA) Accessibility guidelines.
• Each Applicant shall disclose whether any Director, Board Member, or employee of the Applicant has a family interest, employment interest, or ownership interest in the Applicant's use of the requested CCF funds.
• A follow-up report to the City Council at a public council meeting reporting the completion of the project or event.
• The grantee agrees that credit will be given to the City on all public notices, publicity, printed projects, etc. See Section Ten for details.

Awardees must submit a "Request for Payment" with supporting documentation to the City Clerk to receive funds.
• The City Clerk will date stamp the request and forward it to the Community Engagement Department for approval.
• Upon approval by the Community Engagement Department, the payment request will be forwarded to the Finance Department for processing.
• Grant recipients will be reimbursed, up to the amount awarded, within 60 days of staff approval.

Please note the following limitations on the use of CCF grant funds:
• CCF monies shall not be used to pay any previous year's deficit. • Funds shall not be used to support events or activities outside the Chowchilla community unless specifically allowed by the City Council. • Funds shall not be used as a subsidy for an individual's academic study. • Recipients shall not be reimbursed for any travel-related expenses. • Invoices and receipts are the preferred proof of purchase. Please do not comingle personal and event-related purchases. Canceled checks and credit card statements will not be accepted.
• Applicants must make a good-faith effort to purchase goods and services in Chowchilla.

Section Five – Recipient Requirements
Section Six – Receiving CCF Funds
The City of Chowchilla logo will be provided to all CCF fund recipients for the purpose of designating their event/project as CCF funded.

The grantee agrees that credit will be given to the City on all public notices, publicity, printed projects, etc.

The City Council reserves the right to withhold grant payments on an award at any time in cases where the grantee is non-compliant. Such cases include but are not limited to, failure to submit proper supporting documentation (e.g., Requests for Payment, etc.) and unsatisfactory progress on the project/event. Failure to submit the Grant Report could preclude the grantee from any future grant requests.

The grantee under administrative probation will have the opportunity to respond to the probation by sending a rebuttal letter to the attention of the City Clerk within 15 days of the probation's notification. At that time, the City Council will decide on a suitable course of action. Payments will be reinstated when all outstanding documentation has been processed and approved by the City Council and/or all required corrective measures have been taken and documented.

City of Chowchilla-Initiated Award Termination
The City Council reserves the right to terminate an award at any time, in whole or in part.

Generally, the City Council will allow the grantee to take corrective measures should the possibility of termination arise from financial, ethical, administrative, or program insufficiencies. In such cases, the award will be suspended until corrective actions are taken as outlined by the City Council.

In addition, termination may be initiated by the City Council if project/event milestones are not achieved. The City Council will direct the City of Chowchilla staff to notify the grantee in writing of termination.

Grantee-Initiated Award Termination
Awards may also be terminated by the grantee, in whole or in part. In such cases, the grantee must provide the City Council with written documentation of the reasons for termination. If a The grantee elects to terminate a portion of their award, and the City Council may determine that the remainder of the grant no longer meets the City Council mandates and may elect to terminate the remainder of the entire award.

Request for termination must be submitted to the City Council via mail, to the attention of the City Clerk, and must include the following:
• A letter signed by an officer of the grantee organization/institution requesting termination of the award, to include the detailed reason(s) for the request for termination • Effective award termination date
Modification of the Terms of the Award
During the grant period, should City of Chowchilla staff identify financial, administrative, or program insufficiencies, the City Council may place special conditions on the award (some of which are outlined in this section above) if corrective actions are required.

Section Seven: Grantor Recognition
Section Eight: Payment Suspension & Administrative Probation If special award conditions must be imposed, the City Council will direct City of Chowchilla staff to notify the grantee, in writing, of the nature of the special conditions, why they are being imposed, what corrective action the grantee can take to correct the problem(s), and the timeline for complying.

All decisions to modify the terms of an award (including special circumstances or conditions) will be exercised at the City Council's discretion.

Recovery of Funds
Should a Grantee be paid in excess of the amount for which they are eventually determined to be eligible under the terms of the grant (i.e., due to error, misspent funds, or unallowable costs), the City of Chowchilla may administratively recover those funds. The City Council may require the grantee to pay back funds and will specify the terms and timeline for repayment. Additionally, the City of Chowchilla may recover the funds by taking other reasonable action. 1) Can I use the City of Chowchilla logo on event materials? Yes, it is a requirement of the grant application.
2) Where is the application located? Can I submit the application in hard copy? The application is on the City's website (http://www.cityofchowchilla.org). Hard copy applications can also be picked up from the City Clerk located at our City Hall at 130 Second Ave, Chowchilla. Our offices are open Monday through Friday from 8:00 a.m. to 5:00 p.m. 3) What if I cannot submit my application by the City Council deadline? Applications that are submitted past the deadline will be accepted; however, funds are not guaranteed to be timely. Due to the review process and notice posting requirements, we cannot guarantee that your request will be processed in a timely manner enough to be approved by the next City Council meeting. See Section Three of this manual for details regarding emergency applications.
4) How long after I submit the application will I hear if my event has received funding? See Section 6 in the manual for a detailed timeline of the application process. 5) Can I submit more than one application for different parts of my project/event? No. Only one application may be submitted per project/event. 6) What is a capital purchase?
For the purposes of this grant, the City of Chowchilla defines a capital purchase as a single item that exceeds $1,000 and has a useful life of more than one year. 7) Does the project need to meet a minimum dollar amount to apply for CCF funds? No. Applicants requesting less than or equal to $5,000 are only required to complete Section One of the application. The entire application must be completed for requests greater than $5,000. 8) My event involves travel and overnight accommodations. Are those expenses eligible for reimbursement?
No.
9) I cannot possibly justify my request in so few words. Can I go over and/or submit supplemental documentation such as reports and pamphlets? Due to the number of submissions that must be reviewed and the review timeline, the council has requested that responses be kept brief. A longer response does not guarantee funding. 10) How do I receive the funds?
Grantees receive funds through a reimbursement process. After the City receives and approves the event invoice, the Applicant will receive a checkup of the amount that was awarded. 11) How will I be notified of my award amount?
Applicants are required to attend the City Council public meetings. Agenda items are also available online. Once funding levels have been decided, the City will send the contract of award to those awarded or denial to those not awarded.
12) What if I am not awarded the entire amount that was requested? If the award is less than the amount requested, the Applicant may choose not to hold the event and thus notify the Community Engagement Department. If the event is still to be held, the grantee may decide to reduce the scope and scale of the project/event. 13) What type of documentation is required when submitting for reimbursement? Invoices and receipts are the preferred proof of purchase. Please do not comingle personal and event-related purchases. Canceled checks and credit card statements will not be accepted.

Appendix A: Frequently Asked Questions
1 City of Chowchilla
Council Contingency Fund
Grant Application
The City of Chowchilla encourages celebrations of community that focus on the economic development, heritage, diversity, and character of Chowchilla. In support of these activities, the City Council of the City of Chowchilla offers the Council Contingency Fund (CCF) fund to aid eligible organizations in providing projects and events that benefit the Chowchilla community.

This application form is for use by organizations submitting CCF proposals to the City of Chowchilla. All applications must be accompanied by appropriate support documentation checked as required on page 2 of this packet. Applications will not be considered complete until all required documents are received by the City of Chowchilla.

For questions, contact:

City of Chowchilla
Community Engagement Department
130 S. Second Street
Chowchilla, California 93610
(559) 665-8615
[email protected]
Application Deadline
All applications and all supporting documentation must
be submitted to the City Clerk by 5:00 p.m. on the
Thursday, four weeks before the target City Council
meeting to be considered timely.
2 APPLICATION INSTRUCTIONS
Please refer to the CCF manual for a complete eligibility and application requirements list.

APPLICATIONS FOR GRANT REQUESTS
EQUAL TO OR LESS THAN $5,000: Applicants applying for grants that total under $5,000 per project are only required to complete SECTION ONE (General Information) of the application.

Applicants must also submit the required documentation requested by the City.

OVER $5,000:

Applicants applying for grants over $5,000 are required to complete the entire application and submit the required documentation requested.

Please note: Only ONE application may be submitted per project.

RESPONSES
Due to the number of submissions and the need to provide a quick turnaround, the City Council has requested brief and concise justifications. A large response does not guarantee approval and/or funding.

SUBMISSION PROCESS
All applications and all supporting documentation must be submitted to the City Clerk by 5:00 p.m. on Thursday, four weeks before the target City Council meeting, in order to be considered timely.

EMERGENCY APPLICATIONS
Applications that are submitted on an emergency basis will be accepted; however, funds and timely processing are not guaranteed. In addition to the completed application, the applicant must submit a written statement that demonstrates why it was not possible to participate in the formal application process and the time frame for the request.

REQUIRED DOCUMENTATION
If requested by the City, the following documentation is needed in addition to the application form. Applications will not be considered complete until ALL requested documentation has been received by the City of Chowchilla.

If a 501(c) (3) or other Not-for-Profit status organization: If the items below are checked, the documents are required before consideration of the grant. ☐ Nonprofit Status: Attach a copy of your 501(c) (3) or other Not-for-Profit status, if applicable.
☐ Financial Documents: Attach a copy of the most recently completed agency audit and Federal Form 990, if applicable.
☐ Governing Body Authorization: A resolution or written endorsement by your governing body authorizing this application, if applicable.
☐ Disclosure of Interest: All Applicants shall disclose whether any Director, Board Member, or employee of the applicant has a family interest, employment interest, or ownership interest in the applicant’s use of the CCF funds being requested. 3 CCF FUND APPLICATION FORM
SECTION ONE: GENERAL INFORMATION
Organization:

Name of
Project:

Contact
Person: Title:

Address:

City: State: Zip:

Telephone/Ext:

E-mail:

Federal Employer Identification Number: N/A □
Is your organization required to file a Federal 990 Form? Yes □ No □ Total cost of project/event: $
Cost of city services requested in this application (if applicable): $ Cost of capital funding requested in this application (if applicable): $ Total funding requested in this application: $
Percent of project /event cost being requested: %
Anticipated attendance/volunteers: /
What is the number of years the project/event has been in existence? How many years has your project/event previously been supported by the CCF? How many years does the organization anticipate requesting CCF funding? If this is for an event, does it serve to benefit the community?

Is there a conflict of interest as defined in the Chowchilla Municipal Code? Yes □ No □ If Yes – please identify:

Each applicant must disclose whether any Director, Board Member, or employee of the organization receiving funds has a family interest, employment interest, or ownership interest in the organization’s use of the CCF funds being requested.
4 SECTION ONE: GENERAL INFORMATION (Continued)
Objectives and Evaluation: Please provide details about the following:
a. The objectives of the project/event.

PROJECT/EVENT DESCRIPTION
In the space below:
a. Briefly describe the project/event for which you are requesting funds. b. Demonstrate a need for supplemental funding through the CCF fund.

Printed Name: Title:

Authorized Signature: Date:

Certification:
• The undersigned certifies that to the best of his or her knowledge and belief, data in this application and its attachments are true and correct, the document has been duly authorized by the governing body of the organization, and the organization will comply with all regulations and guidelines applicable to the City of Chowchilla, as applicable.
• Submission of this application does not guarantee approval and/or funding. • The applicant agrees that this application is a public document and is subject to the Freedom of Information Act. • The applicant has read and understands the CCF Fund Manual and the regulations contained therein. • The undersigned has the authority to sign and submit this application on behalf of the organization. 5 SECTION TWO: PROJECT/EVENT SUPPLEMENTAL INFORMATION

2.1 Organizational History: Please briefly describe the individual/organization, including:
a. Brief history
b. Demonstrated ability to carry out the project

2.2 Type of Project/Event: Which of the following applies to your project/event? New/Start-up Project/Event (First 1-3 years of the project) Yes □ No □ Ongoing / Continual Project/Event Yes □ No □

2.5 Longevity of Capital Purchase: If CCF funds will be used for a capital purchase, indicate the expected life of the item.

2.6 Proceeds: If the project/event is a fundraiser, explain who will receive the proceeds.

2.7 Location: Provide the location of your project/event. If a location has not been secured, list the venue(s) that are being considered.
6 SECTION THREE: IMPACT TO CHOWCHILLA COMMUNITY

3.1 Benefit: Please describe the benefit to local businesses and the Chowchilla community.

3.2 Advertising/Marketing Plan: Please explain the following:
a. What is the plan to advertise/market the project or event to the Chowchilla community? b. Who is the target audience?

3.3 Collaboration: Please describe any collaborative arrangements that have been developed with other organizations to either fund or otherwise implement the project.

3.4 Accessibility: Please describe the event accessibility plan, if applicable. 7 SECTION FOUR: PROJECT/EVENT FINANCES

4.1 PROJECT/EVENT REVENUES

PLEASE INDICATE PRIVATE, FEDERAL, STATE, FOUNDATION OR OTHER SOURCES Source of Funds and
Description of Terms
Prior Year
Revenue
Source of Funds and
Description of Terms
Current Year
Projected
Revenue
Example: Grant $5,000 Example: Grant $5,000
☐ Check Box if Not Applicable
Total: Total:

4.2 ANTICIPATED IN-KIND CONTRIBUTIONS
Type of Contribution Total Value
Example: Printing $500
TOTAL:

Note: An in-kind contribution is a non-cash donation, contribution, or gift that can be given at cash value.

4.3 Description of CCF Fund Request: Please list the items for which you are requesting CCF funding.

GENERAL OPERATING/RENTAL FEES
Expenses Current Year
Budget
CCF
Request
Example: Facility Rental $400 $400
Total Expenses:

CITY SERVICES
Current Year
Budget
CCF
Request
$500 $500
Total Expenses:
8 SALARY/ADMINISTRATION
Expenses
Description of Position and
How it Relates to the
Project/Event
Current Year
Budget
CCF
Request
Example: Salary for Artist $2,000 $1,000
Total Expenses:

Do any of the employees or parties listed above have a family interest, employment interest, or ownership interest in the applicant’s use of the requested CCF funds? Yes □ No □

PROJECT/EVENT MATERIALS/OVERHEAD COSTS
Expenses Current Year
Budget
CCF
Request
Example: Printing/Advertising $500 $500
Total Expenses:

CAPITAL PURCHASES
For this grant, the City of Chowchilla defines a capital purchase as a single item that exceeds $1,000 and has a useful life of more than one year.

Expenses Current Year
Budget
CCF
Request
Example: Statue $5,000 $5,000
Total Expenses:

If yes, please explain:
9 MISCELLANEOUS
Expenses Current Year
Budget
CCF
Request
Total Expenses:

4.5 Partial Funding: As briefly as possible, please describe the following:
a. What would happen to the project/event if it did not receive CCF funds? b. How would partial funding affect the scope or scale of the project/event? c. At what funding level would the project not be possible? SECTION FIVE: (INTERNAL USE ONLY) STAFF RECOMMENDATIONS Community Engagement Department:

This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
Finance Department:

This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
CITY
POLICY
TITLE:Council Contingency Fund Policy & Procedures Update PAGE: 1 of 3 EFFECTIVE DATE: COUNCIL RESOLUTION: ##-##
I. PURPOSE
The City of Chowchilla recognizes the importance of supporting community-based initiatives that contribute to the City's economic development, heritage, diversity, and civic engagement.

The Council Contingency Fund (CCF) was established to provide financial assistance to eligible organizations for community events, cultural education, and other projects that benefit the residents of Chowchilla.

This policy outlines the eligibility criteria, application process, approval procedures, reporting requirements, and financial guidelines associated with the administration of the CCF.

II. ELIGIBILITY
Eligible Organizations & Projects:

1. Nonprofit 501(c)(3) organizations or those recognized by the State of California as nonprofit entities.

2. The City Council reserves the right to waive the nonprofit requirement.

3. Events, projects, or initiatives that benefit the Chowchilla community and are located within the City.

4. Contributions to organizations for the benefit of the community.

5. Community events, cultural education initiatives, and capital improvement projects.

6. Funding for social services, transitional housing, job placement, or crisis intervention programs cannot be used.

7. Activities must comply with local, state, and federal regulations.

Funding Considerations:

1. The CCF has a $25,000 annual funding cap, with any unspent funds rolling over to the next fiscal year.

2. The City Council retains sole discretion over how much can be awarded per grant.

3. Applicants must make known alternative funding sources but are not required to prove that no other funding is available.

Council Contingency Fund Policy Page 2 of 3
III. APPLICATION PROCESS

1. Availability: Applications can be requested via the City Clerk's office or the City's website.

2. Submission Deadline: Applications must be submitted at least one month before the next City Council meeting.

3. Review Process:
a. The City Clerk will perform a brief review to ensure completeness. b. The Community Engagement Department will evaluate applications based on eligibility.
c. The Finance Department will assess financial viability if applicable. d. Final funding decisions require a four-fifths vote from the City Council.

4. Emergency Applications: These may be considered but are not guaranteed to receive timely processing or funding.

IV. FUNDING APPROVAL & DISTRIBUTION

1. City staff will notify applicants of the funding decision within seven (7) business days after Council approval.

2. All grants must be expended within 120 days unless the City Council approves an extension.

V. PAYMENT PROCESS

1. Reimbursement Basis: Funds will be provided as reimbursements upon submission of a Request for Payment.

2. Proof of Expenses: Applicants must provide invoices or receipts; personal purchases will no longer be restricted.

3. Processing Time: Payments will be disbursed within 60 days of Finance Department approval.

VI. REPORTING REQUIREMENTS

1. Follow-Up Report:
• A formal Grant Report is no longer required.
• Instead, a follow-up report must be presented at a City Council meeting after an event or project completion.

2. Compliance & Accountability:
• The City of Chowchilla reserves the right to audit expenditures. • Failure to comply may result in disqualification from future CCF funding.

VII. POLICY REVISIONS & GOVERNANCE

1. This policy supersedes all prior versions, including Council Resolution #94-13 (Adopted November 12, 2013).

Council Contingency Fund Policy Page 3 of 3

2. The City staff is responsible for updating the application materials to reflect these changes.

3. The City Council retains the authority to amend this policy as needed.

VI. IMPLEMENTATION AND OVERSIGHT
The City Administrator and/or designee is responsible for implementing and overseeing this policy.

REPORT TO THE CITY COUNCIL
Item 3.5

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TO RETURN TO

THE AGENDA
Meeting of: February 11, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration and Adoption of a Flag Policy
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Flag Policy

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council adopts the proposed Flag Policy.

BACKGROUND:

In completing research regarding proper flag placement, we became aware that various public agencies adopted flag policies. I shared a draft of the policy with Deputy Director Wisener who added verbiage addressing special event banners and street light pole flags.

REASON FOR RECOMMENDATION:

It is important to develop a flag policy as not many people know the rules of display and care of the American flag. It also will be a policy the Council and City staff can refer to whenever outside groups request to fly their flags (other than the ones that are noted in the policy), and serves as a guide on what types of flags or banners can be displayed at City-owned buildings, at special events, and who approves placement.

FISCAL IMPACT:

None.

ALTERNATIVES:

Do not approve the policy.

ACTIONS FOLLOWING APPROVAL:

If approved, add the policy to the current APO list and send a copy to each department.

Flag Policy for City-Owned Buildings, Events and Holidays

PURPOSE
To establish guidelines for (1) the exhibition of the flag of the United States of America, the California State flag, and the Chowchilla City flag from City buildings, (2) the display of street flags for parades and holidays, and (3) the display of ceremonial flags.

The City’s flagpoles are not intended to serve as a forum for free expression by the public.

This policy applies exclusively to flags displayed on city-owned buildings, properties, and street fixtures. It does not regulate or restrict flags displayed by private businesses or individuals on their own property, which remain subject to applicable zoning and signage regulations.

Display of Flag
The flag of the United States, the flag of California, and the flag of the City of Chowchilla shall be displayed at City-owned buildings. At all times, the national flag shall be placed in the position of first honor. (Government Code 431, 436; 4 USC 6) When displayed on a building or on a flagstaff in the open, the national flag shall be displayed only from sunrise to sunset unless properly illuminated during the hours of darkness.

The flag should not be displayed during inclement weather unless an all-weather flag is used. (4 USC 6)
POLICY
It is the policy of the City of Chowchilla that flags should be displayed in conformance with Federal and State policies, as stated in the Federal “Our Flag” publication of the Congress, House Document No. 96-144, and the State of California Government Code Sections 430 and 437.

In order to establish a policy with respect to the locations and days when the United States of America, California State, and City of Chowchilla flags should be displayed, the following standards should be followed.

The Public Works Director is responsible for ensuring the proper execution of this policy at all City facilities except the Police and Fire Stations, where the respective Chiefs are responsible for proper execution of this policy.

STANDARDS

A. Federal, State, and City Flags

1. Outdoor flags will be flown at City facilities in the following order of precedence: first, the United States flag; second, the California State flag; third, the City of Chowchilla flag.

2. Weather permitting, flags should be displayed daily in front of or at a location near City Hall, the Police Administration Building, the Senior Center, the Airport, and all Fire and Police facilities during business hours. Maintenance, replacement of damaged flags, or ensuring illumination where required is the responsibility of Public Works Department.

3. Flags should not be displayed in inclement weather. However, all-weather flags may be flown on a 24-hour basis as long as they are illuminated from sunset to sunrise.

Illumination of flags is permitted where available.

Flag Policy for City-Owned Buildings, Events and Holidays

4. The City of Chowchilla flag will be flown wherever there are sufficient poles to do so in accordance with #2 above. The City flag may be displayed on the same pole with and underneath the State flag whenever the pole is of sufficient height. Only one flag may be flown per pole unless the pole is tall enough to accommodate multiple flags, in which case the City flag may be flown beneath the State flag.

5. New City facilities where any flags are to be flown shall be constructed with a sufficient number of poles to allow the City flag to be flown.

6. Indoor City flags shall be displayed at a minimum in the City Council Chambers and in the City Council Office.

B. The national flag shall fly at half-staff on the following occasions: (4 USC 7)

1. For 30 days from the death of the President or a former President

2. For 10 days from the death of the Vice President, the Chief Justice or a retired Chief Justice, or the Speaker of the House of Representatives

3. From the day of death until the interment of an Associate Justice of the Supreme Court, a secretary of an executive or military department, former Vice President, or the Governor of a state

4. On the day of death and the following day for a Member of Congress

5. On Memorial Day, until noon only

6. On Peace Officers Memorial Day (May 15), unless it falls on Armed Forces Day

7. Upon a proclamation from the Governor in the event of the death of a present or former official of the state government or a member of the Armed Forces of the state who has died while serving on active duty

8. On other occasions, by order of the President and in accordance with presidential instructions or orders

9. Flags at all City facilities shall be displayed in accordance with the above standards.

However, the City Administrator may order flags to be lowered to half-staff, including, but not limited to, flags of the United States of America and the State of California in honor of the death of a City employee killed in the line of duty or as deemed appropriate by the City Administrator.

C. Street Flags
Street flags are flags mounted on individual flagpole brackets attached to city poles or streetlights. In the downtown area, City-owned flags will be displayed on Veterans Day and Memorial Day.

D. Ceremonial Flags
The City’s flagpoles are not intended to serve as a forum for free expression by the public.

Flag Policy for City-Owned Buildings, Events and Holidays No flag other than the United States of America, State of California, and the City of Chowchilla may be displayed on City grounds unless it is a country, state, or United States military flag, Veterans of War and their commemorative flags are permitted for use solely for event purposes.

Any other flag is prohibited on City-owned flagpoles.

E. Pole Banners
Pole Banners are attached to light or power poles. Pole Banners are allowed only by the City of Chowchilla as a design element to beautify or promote the City. No Outside organizations are permitted to have pole banners.

F. Banner at Veterans Memorial Park
Banners that are hung facing Robertson Boulevard in the Veterans Memorial Park are used solely for the City of Chowchilla promotions. Outside agencies are not permitted to use this area for their promotions.

REPORT TO THE CITY COUNCIL
Item 5.1

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TO RETURN TO

THE AGENDA
Meeting of: February 11, 2025
AGENDA SECTION: Deferred Business
SUBJECT: Consideration to approve a budget amendment and distribute a financial contribution to the Chowchilla District Chamber of Commerce for the 2025 Calendar Year
PREPARED BY: Stacy Wisener, Deputy Director of Recreation & Community Engagement ATTACHMENTS: Resolution, Chambers Request for Funding, Chambers 2025 Budget

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

The recommendation is that the City Council consider a resolution approving a budget amendment for a financial contribution of $7,000 to the Chowchilla District Chamber of Commerce for the 2025 calendar year with provisions.

In the interest of strengthening a partnership between the City and the Chamber, it is recommended that the contribution be contingent upon the Chamber’s active participation in at least three city-hosted events.

Additionally, the Chamber’s support of local businesses, promoting economic growth, and fostering connections among businesses is key thereby providing a benefit to the community as a whole.

BACKGROUND:

The City has historically provided financial contributions to the Chowchilla District Chamber of Commerce routinely every calendar year. In addition to monetary support, the City provides the Chamber with ample office space and free internet service.

All contribution requests must now go to the city council for individual discretion and approval instead of through the budget process.

FISCAL IMPACT:

A budget amendment of $7,000 from the general fund would need to be completed, as contributions are no longer a budgeted item.

ALTERNATIVES:
1) Disapprove.
2) Eliminate recommended provisions and approve.
3) Add further provisions and approve.

COUNCIL RESOLUTION # -25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING A CONTRIBUTION REQUEST TO THE CHOWCHILLA DISTRICT CHAMBER OF

COMMERCE TO SUPPORT THE ORGANIZATIONS EFFORTS TO ASSIST LOCAL COMMERCE

AND AUTHORIZING THE CITY ADMINISTRATOR OR DESIGNEE TO EXECUTE RELATED

DOCUMENTS THERETO
WHEREAS, the City of Chowchilla has historically offered a partnership to the Chamber of Commerce to amplify efforts to foster, promote and enhance local commerce; and WHEREAS, the Chamber of Commerce represents the voice of the local business community, aligning their needs with city policies and initiatives; and WHEREAS, the City and the Chamber often share goals related to economic growth, and the quality of life in our community; and
WHEREAS, the Chamber offers community events that enhance the quality of life and bring visitors to the city.

WHEREAS, a budget amendment would need to be done in the amount of $7,000, as contributions are no longer a budgeted item.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines, and declares the following:

1. The above recitals are true and correct.

2. The contribution will support the Chowchilla District Chamber of Commerce efforts.

3. Agrees to approve the singular contribution as requested for the 2025 year.

4. Authorizes the City Administrator or designee, upon City Attorney approval as to form, to execute all documents necessary to complete the services on behalf of the City of Chowchilla.

5. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of February 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kelly Smith, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk
Request For Funding to the Chowchilla City Council
DATE: December 18, 2024
TO: Chowchilla City Council
From: Dillon Haworth, Executive Director
Chowchilla District Chamber of Commerce
RE: Chowchilla District Chamber of Commerce
2024/2025 Budget and Yearly City of Chowchilla Contribution I. REQUEST
The Chowchilla District Chamber of Commerce is requesting the Chowchilla City Council to approve the yearly contribution of $7,000 to assist in the continued funding and support for the Chowchilla Chamber of Commerce activities, community support, and resources.

II. BACKGROUND
The Chowchilla Chamber of Commerce is a key part of our community as it serves foremost to the City of Chowchilla as a welcome center for the town. Our activities are a key source of community leadership and support to the citizens of our community as we use our funding and support from members to put on events and better support our members and local businesses. Our two main events are key factors to economic growth and community support. Our Annual Classic Car & Custom Bike Show is the second largest tourism event in our town just behind the Fair; and our Awards & Installation Dinner serves to recognize and award key businesses, service groups, and citizens of our community. With this, the Chamber is also responsible for being a guide to businesses such as providing information and resources into opening a business, getting permits, finding locations, advertising, corresponding with local and state level government agencies, community relations, key information, and much more. We have developed a very successful Biweekly Newsletter to provide our members with information and updates from the Chamber, as well as a successful social media accounts that those in our community look to for important information and updates.

III. Summary
We are requesting the yearly City of Chowchilla contribution of $7,000 to help fund and aide in the Chowchilla Chamber of Commerce funding. This yearly contribution also includes the annual membership the City of Chowchilla has with the Chowchilla Chamber of Commerce. We are unlike many other community organizations in that we have one full time employee whose wages we need to be able to pay on top of also using our finances to provide for our members and community. The Chowchilla Chamber business member dues are some of the lowest in the state, and the donation money helps keep those dues low for our local businesses. Our Dinner and Car Show make up a large sum of this expense however by receiving this contribution from the City of Chowchilla, we can do more year on year and be of better service to the community. Our work, though mainly acknowledged by our two events, is largely done behind the scenes as we work each day to bring economic growth to our two and service as a community center to much needed information and resources to all peoples.

IV: Where the Funding Goes
Each year the Chamber allocates a portion of our budget to community support, such as donations, sponsorships, etc., as well as our yearly scholarship of $2,000 for high school students, payroll to ensure we have an employee at the office Monday through Friday keeping the welcome center open to the public, as well as all other expenses such as the Car Show, Awards Dinner, etc. The $7,000 contribution would be put into our yearly budget and split between each of these many things to be a source of funding for our yearly community support. As a small nonprofit, our budget is very small and the $7,000 would go a long way in terms of support to the Chamber and the affect it has on our ability to do more for our community. The things we do cost money, and many times we generate no profit from them such is the case with our Day of Prayer event or monthly Coffee at the Chamber. These events can only happen because of the money we bring in from member dues, the City of Chowchilla contribution, and the Car Show/Awards Dinner.

Jan‐25 Feb‐25 Mar‐25 Apr‐25 May‐25 Jun‐25 Jul‐25 Aug‐25 Sep‐25 Oct‐25 Nov‐25 Dec‐25 Total IncomeAnnual Dues 10,000.00 $   ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 10,000.00 City Contribution 7,000.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 7,000.00 Certificate of Origin 1,500.00 $ $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 18,000.00 Total ‐ Non Event Income 18,500.00 $ $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 35,000.00 Car Show‐Entry Fees $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $ 1,500.00 $     ‐ 1,500.00 $             ‐ $             ‐ $ $ 3,000.00 Car Show‐Award Sponsor $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $ 2,600.00 $     ‐ 2,600.00 $               ‐ $             ‐ $             ‐ $ $ 5,200.00 Car Show ‐ Gold Sponsor $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $     ‐ 2,500.00 $               ‐ $               ‐ $             ‐ $             ‐ $ $ 2,500.00 Car Show ‐ Silver Sponsor $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $     ‐ 2,000.00 $               ‐ $               ‐ $             ‐ $             ‐ $ $ 2,000.00 Car Show ‐ Vendors $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $ 725.00 $        ‐ 725.00 $               ‐ $             ‐ $             ‐ $ $ 1,450.00 Car Show ‐ T‐Shirt Sales $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $ $        ‐ 455.00 $             ‐ $             ‐ $ $ 455.00 Car Show ‐ T‐Shirt Sponsor $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $     ‐ 2,000.00 $               ‐ $               ‐ $             ‐ $             ‐ $ $ 2,000.00 Car Show Total Income $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $ 9,825.00 $ 4,825.00 $     ‐ 1,955.00 $             ‐ $             ‐ $ $ 16,605.00 Awards Dinner ‐ Bar 1,000.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 1,000.00 Awards Dinner ‐ Dessert Auction 5,000.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 5,000.00 Awards Dinner‐Tickets 4,000.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $ $ 8,000.00 $ 12,000.00 Awards Dinner Total Income 10,000.00 $   ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $ $ 8,000.00 $ 18,000.00 TOTAL INCOME 2025 28,500.00 $ $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 11,325.00 $ 6,325.00 $ 3,455.00 $ 1,500.00 $ 1,500.00 $ 9,500.00 $ 69,605.00 ExpensesAdobe ‐ PDFs 12.99 $ $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 12.99 $ 155.88 ChamberMaster 340.00 $ $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 340.00 $ 4,080.00 Ipad Data Plan 60.00 $ $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 60.00 $ 720.00 Computer‐ Web Hosting Subsc. 7.20 $ $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 7.20 $ 86.40 CalChamber Dues 280.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 280.00 Liability Insurance 300.00 $         ‐ $             ‐ $ $       ‐ 350.00 $             ‐ $ $         ‐ 350.00 $               ‐ $ $       ‐ 350.00 $             ‐ $ $ 1,350.00 Workman's Comp Insurance 530.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 530.00 Copier Lease 123.23 $ $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 123.23 $ 1,478.76 Office Equipment/Supplies 145.00 $ $ 72.00 $ 129.00 $ 80.00 $ 93.00 $ 78.00 $ 78.00 $ 90.00 $ 52.00 $ 182.00 $ 119.00 $ 108.00 $ 1,226.00 Postage 25.00 $ $ 25.00 $ 150.00 $ 65.00 $ 35.00 $ 25.00 $ 25.00 $ 115.00 $ 65.00 $       ‐ 110.00 $ $ 640.00 Madera Tribune $                ‐ ‐ $             ‐ $ $         ‐ 59.00 $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 59.00 Prime 16.30 $ $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 16.30 $ 195.60 Minor Events 50.00 $ $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 600.00 General Meeting 100.00 $ $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 1,200.00 Payroll 3,000.00 $ $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 36,000.00 Total Ordinary Expenses 4,989.72 $ $ 806.72 $ 988.72 $ 1,263.72 $ 837.72 $ 812.72 $ 1,162.72 $ 799.72 $ 876.72 $ 1,306.72 $ 938.72 $ 817.72 $ 48,601.64 Car Show ‐ Advertising $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $         ‐ 100.00 $               ‐ $               ‐ $             ‐ $             ‐ $ $ 100.00 Car Show ‐ T‐Shirts ‐ $                ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $        ‐ 735.00 $               ‐ $             ‐ $             ‐ $ $ 735.00 Car Show ‐ Awards ‐ $                ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $     ‐ 5,360.00 $               ‐ $             ‐ $             ‐ $ $ 5,360.00 Car Show ‐ Entertainment ‐ $                ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $ $        ‐ 650.00 $             ‐ $             ‐ $ $ 650.00 Vendor Health Permit $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $         ‐ 405.00 $               ‐ $               ‐ $             ‐ $             ‐ $ $ 405.00 Car Show ‐ Misc. Expenses $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $ $     ‐ 1,300.00 $             ‐ $             ‐ $ $ 1,300.00 Car Show Total Expenses $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $ $ 505.00 $ 6,095.00 $     ‐ 1,950.00 $             ‐ $             ‐ $ $ 8,550.00 Awards Dinner‐ABC License 75.00 $           ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 75.00 Awards Dinner ‐ Appetizers 600.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 600.00 Awards Dinner ‐ Plaques $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $ $ 1,250.00 $ 1,250.00 Awards Dinner ‐ Bar Expenses 500.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 500.00 Awards Dinner ‐ Desserts 200.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 200.00 Awards Dinner ‐ Dinner 5,700.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 5,700.00 Awards Dinner ‐ Hall Rental 1,300.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 1,300.00 Awards Dinner ‐ Serving 500.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 500.00 Awards Dinner ‐ Supplies 500.00 $         ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $             ‐ $ $ 500.00 Awards Dinner ‐ Tickets $                ‐ ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $ $ 80.00 $ 80.00 Awards Dinner Total Expenses 9,375.00 $      ‐ $             ‐ $             ‐ $             ‐ $             ‐ $             ‐ $               ‐ $               ‐ $               ‐ $             ‐ $ $ 1,330.00 $ 10,705.00 TOTAL EXPENSES 2025 14,364.72 $ $ 806.72 $ 988.72 $ 1,263.72 $ 837.72 $ 812.72 $ 1,667.72 $ 6,894.72 $ 2,826.72 $ 1,306.72 $ 938.72 $ 2,147.72 $ 67,856.64 NET PROFIT/LOSS $ 14,135.28 $ 693.28 $ 511.28 $ 236.28 $ 662.28 $ 687.28 $ 9,657.28 $ (569.72) $ 628.28 $ 193.28 $ 561.28 $ 7,352.28 $ 1,748.36

REPORT TO THE CITY COUNCIL
Item 6.1

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TO RETURN TO

THE AGENDA
Meeting of: February 11, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration of Approving the Madera County Economic Development Commission’s 2025-2026 Fiscal Year Basic Service Level Budget Proposal PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: MCEDC Memo, Summary of Staff Time, MCEDC Projected Expenses

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council consider approving, by roll call vote, the Madera County Economic Development Commission’s proposed 2025-2026 annual basic service level budget at the rate of $39,789.51 BACKGROUND:

Kristina Gallagher, MCEDC Executive Director, has submitted a memo to the Council requesting 2025/2026 Basic Level Budget Funding. The proposed budget request is $39,789.51, up by $1,172.24 compared to the 2024/2025 request of $38,617.27.

Please refer to the attached Memo for additional details.

FISCAL IMPACT:
$38,617.27 from the City’s CDBG Fund.

ALTERNATIVES:

Do not approve.

MEMO To the Chowchilla City Council
DATE: February 11, 2025
TO: Chowchilla City Council
FROM: Kristina Gallagher, Executive Director
Madera County Economic Development Commission
RE: Madera County Economic Development Commission
2025/26 Annual Basic Service Level Budget
I. RECOMMENDATION
The Madera County Economic Development Commission (MCEDC) recommends the Chowchilla City Council (Council) approve the Fiscal Year (FY) 2025/26 Basic Service Level Budget in the amount of $39,789.51.

II. BACKGROUND
MCEDC was created by the County of Madera and the cities of Madera and Chowchilla (PARTIES) through a Joint Powers Agreement (JPA) in 1968. MCEDC is required by the JPA to submit a Basic Service Level Budget to the PARTIES on an annual basis. Once approved the budget is divided between PARTIES proportionally based on population. Throughout the past several years MCEDC has worked diligently on attraction of new business, expansion and retention efforts with local businesses throughout the County. MCEDC also acts as the lead agency on a county-wide basis for several agencies, organizations and programs such as the Greater Madera County Industrial Association, the Central California Valley Economic Development Corporation, CalRecyle, the Madera County and City of Madera Revolving Loan Fund programs and others. MCEDC is also a leader in promoting Madera County, including the City of Chowchilla with ongoing press releases, social media, and Real Estate Updates.

III. SUMMARY
The 2025/26 Basic Service Level Budget has an increase of $1,172.24 compared to the 2024/2025 FY which reflects a slight increase in salary and overhead expenses. The JPA states that each jurisdiction shall pay a prorated share of the MCEDC Basic Service Level Budget based on population. MCEDC has reviewed the most current State of California Department of Finance (DOF) population data. The May 1, 2024 DOF reports the population of the City of Chowchilla as 18,930, the County of Madera as 73,838 and the City of Madera as 66,560. Pursuant to an agreement between the County and Chowchilla dated May 21, 1996 there shall be an adjustment based on the prison population. The State of California Department of Corrections reported the prison population of 5,330 as of Jan. 31, 2024. Therefore, in calculating the percentage for Chowchilla the prison population of 5,330 was subtracted from the City of Chowchilla DOF population and added to the County of Madera DOF population. The adjusted numbers are 13,600 for Chowchilla and 79,168 for the County. These numbers calculate to a prorated rate of 8.54% for Chowchilla and 49.69 % for the County. This is consistent with the funding formulas of the Madera County Transportation Commission. In fiscal year 2024/2025, the prorated formula for Chowchilla was 8.60% and the county was 49.96%.

IV. FISCAL IMPACT
This request will have an impact to the General fund in the amount of $39,789.51 MCEDC invoices the City on a quarterly basis.

Summary of Staff Time EXHIBIT A
*Based on population County of City of City of
Madera Madera Chowchilla TOTAL
Business Assistance/Office Manager 49.69% 41.77% 8.54% 100% ** 7.5% to CDBG
Business Assistance/Office Manager **CDBG 7.5%
Salary $65,515.58 $30,113.09 $25,313.42 $5,175.40 $60,601.91 $4,913.67 Retirement $4,913.67 $2,258.48 $1,898.51 $388.16 $4,545.14 $368.53 Employer Taxes $5,011.94 $2,303.65 $1,936.48 $395.92 $4,636.04 $375.90 Workers Comp. $600.00 $275.78 $231.82 $47.40 $555.00 $45.00 Medical $20,846.60 $9,581.77 $8,054.55 $1,646.78 $19,283.11 $1,563.50 Dental $500.00 $229.82 $193.19 $39.50 $462.50 $37.50
Vision $100.00 $45.96 $38.64 $7.90 $92.50 $7.50
Life/LTD $350.00 $160.87 $135.23 $27.65 $323.75 $26.25
$44,969.43 $37,801.83 $7,728.70 $90,499.96 $7,337.83
Business Development/Mkting Manager
Salary $51,250.00 $25,466.13 $21,407.13 $4,376.75 $51,250.00 Retirement $3,843.75 $1,909.96 $1,605.53 $328.26 $3,843.75 Employer Taxes $3,920.63 $1,948.16 $1,637.65 $334.82 $3,920.63 Workers Comp $543.93 $270.28 $227.20 $46.45 $543.93
Medical $13,848.00 $6,881.07 $5,784.31 $1,182.62 $13,848.00 Dental $350.00 $173.92 $146.20 $29.89 $350.00
Vision $75.00 $37.27 $31.33 $6.41 $75.00
Life/LTD $300.00 $149.07 $125.31 $25.62 $300.00
$36,835.85 $30,964.65 $6,330.81 $74,131.31
Executive Director
Salary $140,000.00 69,566.00 $ 58,478.00 $ 11,956.00 $ $140,000.00 Retirement $10,500.00 5,217.45 $ 4,385.85 $ 896.70 $ $10,500.00 Employer Taxes $10,710.00 5,321.80 $ 4,473.57 $ 914.63 $ $10,710.00 Workers Comp $4,626.00 2,298.66 $ 1,932.28 $ 395.06 $ $4,626.00 Medical $18,164.25 9,025.82 $ 7,587.21 $ 1,551.23 $ $18,164.25 Dental $500.00 248.45 $ 208.85 $ 42.70 $ $500.00
Vision $100.00 49.69 $ 41.77 $ 8.54 $ $100.00
Life/LTD $600.00 298.14 $ 250.62 $ 51.24 $ $600.00
$92,026.00 $77,358.14 $15,816.10 $185,200.25
$357,169.35 $173,831.28 $146,124.62 $29,875.61 $349,831.52 EDC Projected Expenses County City City
(Exhibit B) of Madera of Madera of Chowchilla TOTAL
Staff Salaries/Other Compensation 127,586.82 107,250.98 21,927.78 256,765.58 Staff Benefits/Taxes 49,890.63 41,938.65 8,574.48 100,403.77 Subtotal 177,477.45 149,189.64 30,502.26 357,169.35
Operating Expenses % to be applied 49.69% 41.77% 8.54% 100% Audit 5,700 2,832.33 2,380.89 486.78 5,700.00
Auto Expense/Travel 3,500 1,739.15 1,461.95 298.90 3,500.00 Conference/Training 3,500 1,739.15 1,461.95 298.90 3,500.00 Staff Expense 2,500 1,242.25 1,044.25 213.50 2,500.00
Insurance/Surety Bonds 2,350 1,167.72 981.60 200.69 2,350.00 Office Supplies 2,000 993.80 835.40 170.80 2,000.00
Office Rent 26,000 12,919.40 10,860.20 2,220.40 26,000.00 Organizational Dues 1,500 745.35 626.55 128.10 1,500.00 Postage 250 124.23 104.43 21.35 250.00
Newsletter 2,000 993.80 835.40 170.80 2,000.00
Printing 250 124.23 104.43 21.35 250.00
Publications/Directories 500 248.45 208.85 42.70 500.00 Repairs/Maintenance 3,500 1,739.15 1,461.95 298.90 3,500.00 Telephone 3,500 1,739.15 1,461.95 298.90 3,500.00
Utilities 6,500 3,229.85 2,715.05 555.10 6,500.00
Commission Expense 200 99.38 83.54 17.08 200.00
Equipment Rental 3,000 1,490.70 1,253.10 256.20 3,000.00 Marketing 42,000 20,869.80 17,543.40 3,586.80 42,000.00 108,750.00 54037.875 45424.875 9,287.25 108,750.00
TOTAL Fiscal Year 25/26 231,515.33 194,614.51 39,789.51 465,919.35 County of Madera City of Madera City of Chowchilla
Kristina
Gallagher
Executive Director
Highlights
• Madera County Economic Development Commission
• Marketing
• Lead Generation/Tracking
• Legislation Updates
• Organizations
• Budget
Madera County Economic Development
Commission
• Mission:
• To position Madera as economically viable and vibrant by pursuing all avenues of growth for new and existing
businesses, with the goal of maximizing employment
opportunities, tax base and quality of life.
• Vision:
• Enhance the local economy
• Create strategic partnerships
• Enhance the quality of life for Madera residents
• Create living wage job opportunities
Marketing
• E-Biz
• Monthly Electronic Newsletter
• Over 1,200 Subscribers
• TRADE SHOWS
• WestPack
• ICSC
• TEAMCALIFORNIA
• SITE SELECTORS/BROKERS MEETINGS
• 3-5 one-hour meetings quarterly
Lead Generation/Tracking
• Complete and Return Requests for Proposals
• MCEDC Website - #1 Lead Generator
• California Central Valley Economic Development Corporation (CCVEDC)
• GO-Biz
• Broker Request
• Site Selection Companies
• Updates on state legislation and laws as they relate to economic development
• Participation in Legislative Conferences
• Examples: AB 98; Advanced Clean Fleets Rule
Legislation Updates
Representation with Organizations
• California Association for Local Economic Development (CALED) • California Central Valley Economic Development Corporation (CCVEDC)
• Governor’s Office of Business and Economic Development (Go-Biz)
• Greater Madera County Industrial Association (GMCIA)
Fiscal Year Comparisons
Fiscal Year 2025-26
Thank you for your time!