Agenda — Chowchilla City Council, March 11, 2025

AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, March 11, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

California Levine Act Statement:

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.

The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present will be recorded in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.

CLOSED SESSION – 3:00 PM

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to litigation pursuant to Government Code Section 54956.9 (d) (2) or (3) Number of Cases: 1

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Administrator Rod Pruett Employee Organizations: City Office Employees Association, Chowchilla Police Officer Association, City Employees Association, Mid Management/Confidential Association, and Unrepresented Employees
City Council Meeting AGENDA March 11, 2025
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:

PLEDGE OF ALLEGIANCE
INVOCATION:

PRESENTATIONS/WORKSHOP - Section 1

1.1 Chowchilla Rotary Donation for Refurbishing Concession Stand at Ed Ray Park

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.

No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.

For discussion of any Consent Item it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the February 25, 2025 Regular City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the February 2025 Check Register Report (Williams)

3.3 Consideration, Adoption and Waiving Second Reading of an Amendment to Chapter 18 - Zoning of the Chowchilla Municipal Code Relating to Text Amendment #24-0762 Housing Element HE – 2 (I) – Lower Income Opportunities and the Accompanied Notice of Exemption (Perea)
PUBLIC HEARINGS – Section 4

4.1 Consideration and Adoption of a City Council Resolution Approving Adjustments to the Master Fee Schedule Related to Concealed Carry Weapon (CCW) Permit Fees (Williams)
City Council Meeting AGENDA March 11, 2025
DEFERRED BUSINESS – Section 5

5.1 Discussion and Request for Direction of the City of Chowchilla’s Former Library and Future Use if the Facility (Rogers)
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution Awarding the Contract for Emergency Services Communication Tower at Edward Ray Park to Howell Communications, Inc. in the Amount of $185,760.00, Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the 2024/2025 Fiscal Year Budget (Rogers)

6.2 Consideration and Adoption of a City Council Resolution Accepting and Entering into a New Freeway Agreement for the State Route 99/233 Chowchilla Multimodal Interchange Project that Replaces the Previous Agreement Between the County of Madera and the State of California Department of Transportation (Rogers)

6.3 Presentation – Fiscal Year 2024/2025 Mid-Year Budget Review (Williams) ANNOUNCEMENTS – Section 7
MAR 15 LITTLE LEAGUE OPENING CEREMONIES, RC WISENER PARK MAR 19 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM MAR 22 CHOWCHILLA GIRLS SOFTBALL OPENING CEREMONIES, ED RAY PARK

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA and made available for public review on this 6th day of March, 2025 at or before 6:00pm.

Joann McClendon, CMC, City Clerk
March 11, 2025 City Council Meeting – 3pm Closed Session | 4pm Open Session

ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/81398298318?pwd=ukBeFcXjCRTJ3LyFyShdnqbedTcqT1.1 Passcode: 118 384
To participate by phone:

Dial 1-669-444-9171
Webinar ID: 813 9829 8318
Passcode: 118 384
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.

Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.

Item 3.1

CLICK HERE

TO RETURN TO

THE AGENDA

MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, February 25, 2025
Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon CONSIDERATION OF APPROVAL OF AGENDA (Additions and/or Deletions):

Staff pulled Item 6.1 from the New Business section of the agenda.

OPEN SESSION – 4:02 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1

PUBLIC ADDRESS
Glenn Pace, Pembrook Development, addressed the Council on the Rancho Calera project.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Pro Tem Troost attended a Madera County Action Partnership meeting where they discussed budget issues.

Council Member Barragan attended an Economic Development ad hoc meeting.

Council Member Ahmed attended a Madera County Transportation Commission meeting.

Mayor Smith attended a meeting with a utility company along with the City Administrator and the Chowchilla Athletic Foundation annual dinner.

2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over latest departmental stats since the last council meeting, and one of his police officers made a presentation to parents regarding gang awareness at Wilson School.

City Council Meeting MINUTES February 25, 2025
Fire Chief Guamnitz attended the CESD annual safety meeting. he and the CA met with CalFire staff and the CAO regarding the “Chowchilla agreement”.

Public Works Director Rogers attended an Economic Development Ad Hoc meeting to reaffirm preferences for the Fairmead Sewer Consolidation Project (preference is for the new sewer line to go down Ave 24 to Rd 16). Our engineer has now moved forward with design. We also discussed High Speed Rail mitigation along SR 152. He also met with Cornerstone Church to discuss their annual spring break volunteer event. Potential projects include painting the concession stand at Ed Ray Park and potentially planting trees again at a location to be determined. The event will be scheduled for April 14th – 16th.

Finance Director Williams is working on the mid-year budget, starting the 25/26 fiscal year budget, and is preparing for labor negotiations.

Deputy Director of Recreation & Community Engagement Wisener has been playing country music downtown for Stampede week; has begun booking bands and movies for the summer events; working with sports organizations coordinating their seasons; met with Dr. Miller at the high school regarding the Open Swim program; made a presentation to the Chowchilla Rotary for a possible donation to a potential project; will soon be launching recruitment for the Open Swim program’s Lifeguards and Supervisor positions as well as the front desk’s Recreation Assistant position. Working on Easter events and the May 3 employee barbeque, and finally the Kiddos Kraft event in March.

IT System Administrator Berrocal updated the council on the status of their projects.

City Clerk McClendon is working on the city’s latest retention schedule update; swore in the newest member of the Planning Commission, Tricia Placencia and at the same meeting said goodbye to Commissioner Michael Barberi by presenting him with a plaque for his 7 years of service. She also participated in interviews for the Deputy City Clerk position and is happy to announce she has hired Vanessa Escobar, who previously worked as Recreation Assistant for Ms. Wisener.

City Administrator Pruett has been working with Rancho Calera on various aspects of the project, including plans to create a CFD of the area; also working on the refunding of the old CFD that didn’t work out last year; reached out to AutoZone ad Rancho Calera who have both agreed to assist with the up-front at-risk cost of the refunding; as the Mayor mentioned, he and the Mayor met with a utility consultant regarding the waste water treatment plant; met with the Madera County CAO; met with Martin Boone over some potential development in Greenhills on some properties that are currently “excess land” (large fairways) where 30-40 additional residences can be built; there is another development project in the works that may need to be annexed into the City; he’s hired the new Community Development Director who will start next Monday; will be meeting with finance to go over mid-year budget, labor negotiations, and once that is done we will be reaching out to schedule a date for goal setting so that it can roll in together with the 25/26 fiscal year budget.

CONSENT CALENDAR – Section 3

3.1 Approval of the February 11, 2025 Regular City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the January 2025 Budget Report (Williams) Motion by Council Member Ahmed, Seconded by Council Member Barragan to Approve the Consent Calendar as Presented. Motion passed by roll call vote.

PUBLIC HEARINGS – Section 4
City Council Meeting MINUTES February 25, 2025

4.1 A Public Hearing Relating to the Formation of Utility District No. 5, Including Consideration and Adoption of a City Council Resolution Making Findings of Public Necessity, Health, Safety and Welfare and Establishing Underground Utility District No. 20 in Designated Real Property for one of the following areas:
a. Chowchilla Boulevard and Avenue 24 ½;
b. Robertson Boulevard and S. Montgomery Lake Way;
c. Washington Road and Alvarado Avenue (Rogers)
Mayor Smith opened the public hearing at 4:24 p.m.

Spoke:

Glen Pace
Mayor Smith closed the public hearing at 4:28 p.m.

Motion by Council Member Chavez, Seconded by Mayor Pro Tem Troost to approve City Council Resolution # 12-25, Making Finding of Public Necessity, Health, Safety and Welfare and Establishing Underground Utility District No. 20in Designated Real Estate Property Located on Robertson Boulevard and S. Montgomery Lake Way. Motion passed unanimously by roll call vote.

4.2 Introduction and Waiving First Reading of an Amendment to Chapter 18 - Zoning of the Chowchilla Municipal Code Relating to Text Amendment #24-0762 Housing Element HE – 2 (I) – Lower Income Opportunities and the Accompanied Notice of Exemption (Perea)
Mayor Smith opened the public hearing at 4:43 p.m. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:47 p.m.

Motion by Council Member Ahmed, Seconded by Council Member Chavez to Approve the Introduction and waiver of First Reading of an Amendment to Chapter 18 – Zoning, of the Chowchilla Municipal Code Relating to Text Amendment #24-0762 Housing Element HE – 2 (l) – Lower Income Opportunities and the Accompanied Notice of Exemption. Motion passed with Mayor Pro Tem Troost voting No.

4.3 Consideration and Adoption of a City Council Resolution to Approve the Rancho Calera Block 3 Tentative Subdivision Map #24-0112 and the Accompanied Notice of Exemption (Perea)
Mayor Smith opened the public hearing at 4:53 p.m.

Spoke:

Doug Collins
Glen Pace
Mayor Smith closed the public hearing at 5:13 p.m.

Motion by Council Member Chavez, Seconded by Council Member Barragan to Approve City Council Resolution # 13-25, Approving the Rancho Calera Block 3 Tentative Subdivision Map #24-0112 and the Accompanied Notice of Exemption. Motion passed unanimously by roll call vote.

DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
City Council Meeting MINUTES February 25, 2025

6.1 Consideration and Adoption of a City Council Resolution Approving an Agreement with the California Department of Transportation for the State Route 99/233 Chowchilla Multimodal Interchange Project (Rogers)
ANNOUNCEMENTS – Section 7
FEB 26 EDWARD RAY DAY
FEB 28 ANNUAL CATTLE DRIVE, ROBERTSON BLVD., 10AM
MARCH 1 CHOWCHILLA ROTARY CRAB FEED DINNER, FAIRGROUNDS 7PM MARCH 8 KIDDOS CRAFTS, ED RAY BUILDING 9 AM
MAR 11 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
MAR 15 LITTLE LEAGUE OPENING CEREMONIES, RC WISENER PARK MAR 19 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM MAR 22 CHOWCHILLA GIRLS SOFTBALL OPENING CEREMONIES, ED RAY PARK

ADJOURNMENT
Mayor Smith Adjourned the February 25, 2025 Regular City Council Meeting at 5:14 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith

REPORT TO THE CITY COUNCIL
Item 3.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in February 2025.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
3/3/2025 5:12:01 PM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 02/01/2025 - 02/28/2025
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
02/03/2025 68881 Juan Carlos Carranza Lemus Utility Billing Outstanding Check -150.56 02/03/2025 68882 ZIM Industries Inc Utility Billing Outstanding Check -984.08 02/06/2025 68883 Anderson Pump Co Accounts Payable Outstanding Check -5,552.51 02/06/2025 68884 AT & T Accounts Payable Outstanding Check -105.58 02/06/2025 68885 AT & T CALNET Accounts Payable Outstanding Check -1,716.64 02/06/2025 68886 Blue Shield of California Accounts Payable Outstanding Check -86,111.61 02/06/2025 68887 Brown's Dock & Door, Inc Accounts Payable Outstanding Check -1,050.00 02/06/2025 68888 BSK Associates Accounts Payable Outstanding Check -756.60 02/06/2025 68889 Central Valley Forensic Nursing Specialists Accounts Payable Outstanding Check -1,000.00 02/06/2025 68890 Chowchilla Do It Best Accounts Payable Outstanding Check -30.21 02/06/2025 68891 Comcast Accounts Payable Outstanding Check -43.20 02/06/2025 68892 D & V Sporting Gear Accounts Payable Outstanding Check -17.84 02/06/2025 68893 De Lage Landen Financial Services Inc. Accounts Payable Outstanding Check -1,693.26 02/06/2025 68894 Department of Conservation Accounts Payable Outstanding Check -1,280.05 02/06/2025 68895 Fastenal Company Accounts Payable Outstanding Check -281.88 02/06/2025 68896 Fresno City College Accounts Payable Outstanding Check -963.00 02/06/2025 68897 Haaker Equipment Company Accounts Payable Outstanding Check -388.05 02/06/2025 68898 Hugo Vasquez Munoz Accounts Payable Outstanding Check -65.00 02/06/2025 68899 Lozano Smith, LLP Accounts Payable Outstanding Check -25,994.98 02/06/2025 68900 Madera Tribune Accounts Payable Outstanding Check -607.75 02/06/2025 68901 Navia Benefit Solutions Reversal Accounts Payable Outstanding Check Reversal 325.00 02/06/2025 68901 Navia Benefit Solutions Accounts Payable Outstanding Check -325.00 02/06/2025 68902 ODP Business Solutions, LLC Accounts Payable Outstanding Check -442.79 02/06/2025 68903 O'Reilly Auto Parts Accounts Payable Outstanding Check -117.38 02/06/2025 68904 Platt Electrical Supply Accounts Payable Outstanding Check -172.52 02/06/2025 68905 Principal Life Insurance Company Accounts Payable Outstanding Check -7,442.01 02/06/2025 68906 Prudential Overall Supply Accounts Payable Outstanding Check -154.99 02/06/2025 68907 R & R Pool Service Accounts Payable Outstanding Check -130.00 02/06/2025 68908 Railworks Track Systems LLC Accounts Payable Outstanding Check -215.00 02/06/2025 68909 S & W Auto Parts Inc. Accounts Payable Outstanding Check -13.58 02/06/2025 68910 SHI International Corp Accounts Payable Outstanding Check -884.90 02/06/2025 68911 Sunbelt Rentals Inc. Accounts Payable Outstanding Check -899.82 02/06/2025 68912 Super Circuits Inc. Accounts Payable Outstanding Check -559.98 02/06/2025 68913 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,790.99 02/06/2025 68914 The Sherwin-Williams Company Accounts Payable Outstanding Check -324.21 02/06/2025 68915 T-Mobile USA Inc Accounts Payable Outstanding Check -344.65 Bank Transaction Report Issued Date Range: -
3/3/2025 5:12:01 PM Page 2 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/06/2025 68916 Toshiba Financial Services Accounts Payable Outstanding Check -381.72 02/06/2025 68917 U.S. Security Supply, Inc. Accounts Payable Outstanding Check -490.97 02/06/2025 68918 US BANK (CAL-CARD) Accounts Payable Outstanding Check -3,994.26 02/06/2025 68919 Van De Pol Petroleum Accounts Payable Outstanding Check -1,009.69 02/06/2025 68920 Van De Pol Petroleum Accounts Payable Outstanding Check -348.41 02/06/2025 68921 Vigilant Solutions Accounts Payable Outstanding Check -121,863.42 02/06/2025 68922 West Coast Pet Memorial Service Accounts Payable Outstanding Check -166.67 02/06/2025 68923 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -91.65 02/06/2025 68924 ZOOM Video Communications Inc Accounts Payable Outstanding Check -2,798.90 02/06/2025 68925 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 02/06/2025 68926 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 02/06/2025 68927 Void Check Accounts Payable Voided Check 0.00 02/06/2025 68928 Chowchilla Employees Assn. Accounts Payable Outstanding Check -120.00 02/06/2025 68929 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 02/06/2025 68930 Chowchilla Office Accounts Payable Outstanding Check -136.00 02/06/2025 68931 Fitness Peak Accounts Payable Outstanding Check -70.00 02/06/2025 68932 Madera County Sheriff Civil Division Accounts Payable Outstanding Check -275.23 02/06/2025 68933 U.S. Bank (PARS) Accounts Payable Outstanding Check -246.26 02/11/2025 68934 Yesub Shin Utility Billing Outstanding Check -93.50 02/12/2025 68935 Vanessa Morquecho Utility Billing Outstanding Check -93.95 02/13/2025 68936 2-A's Contracting Inc Accounts Payable Outstanding Check -8,465.77 02/13/2025 68937 AFLAC Accounts Payable Outstanding Check -926.84 02/13/2025 68938 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -274.99 02/13/2025 68939 AutoZone Parts, Inc Accounts Payable Outstanding Check -36.58 02/13/2025 68940 Badger Meter Inc. Accounts Payable Outstanding Check -671.22 02/13/2025 68941 BSK Associates Accounts Payable Outstanding Check -602.80 02/13/2025 68942 California Forensic Institute Inc. Accounts Payable Outstanding Check -400.00 02/13/2025 68943 California Rural Water Association Accounts Payable Outstanding Check -1,662.00 02/13/2025 68944 Chowchilla Athletic Foundation Accounts Payable Outstanding Check -640.00 02/13/2025 68945 Chowchilla Memorial Healthcare District Accounts Payable Outstanding Check -30,000.00 02/13/2025 68946 Chowchilla Rotary Club Accounts Payable Outstanding Check -550.00 02/13/2025 68947 Chowchilla Western Stampede Accounts Payable Outstanding Check -5,000.00 02/13/2025 68948 Comcast Accounts Payable Outstanding Check -251.03 02/13/2025 68949 Department of Justice/Acc Accounts Payable Outstanding Check -676.50 02/13/2025 68950 Douglas Divine Accounts Payable Outstanding Check -92.00 02/13/2025 68951 Farmers Hardware Accounts Payable Outstanding Check -452.85 02/13/2025 68952 Void Check Accounts Payable Voided Check 0.00 02/13/2025 68953 Fastenal Company Accounts Payable Outstanding Check -326.12 02/13/2025 68954 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -1,757.08 02/13/2025 68955 Grainger Accounts Payable Outstanding Check -137.48 02/13/2025 68956 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,020.00 02/13/2025 68957 Holt of California Accounts Payable Outstanding Check -2,691.53 02/13/2025 68958 Jason Rogers Accounts Payable Outstanding Check -1,437.00 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/13/2025 68959 Madera County Economic Development Commission Accounts Payable Outstanding Check -9,654.32 02/13/2025 68960 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -1,215.32 02/13/2025 68961 NBS Accounts Payable Outstanding Check -3,500.00 02/13/2025 68962 ODP Business Solutions, LLC Accounts Payable Outstanding Check -725.01 02/13/2025 68963 O'Reilly Auto Parts Accounts Payable Outstanding Check -241.14 02/13/2025 68964 PACE Supply Corp Accounts Payable Outstanding Check -4,244.70 02/13/2025 68965 Platt Electrical Supply Accounts Payable Outstanding Check -73.09 02/13/2025 68966 Prudential Overall Supply Accounts Payable Outstanding Check -101.37 02/13/2025 68967 Quad Knopf, Inc. Accounts Payable Outstanding Check -20,253.48 02/13/2025 68968 Rain for Rent Accounts Payable Outstanding Check -331.37 02/13/2025 68969 S & W Auto Parts Inc. Accounts Payable Outstanding Check -117.84 02/13/2025 68970 Southern Tire Mart LLC Accounts Payable Outstanding Check -1,514.27 02/13/2025 68971 Sparkletts Accounts Payable Outstanding Check -149.62 02/13/2025 68972 Specialized Utility Services Program Accounts Payable Outstanding Check -8,715.00 02/13/2025 68973 Steve Badilla Investigations Accounts Payable Outstanding Check -4,314.76 02/13/2025 68974 Technicon Engineering Services, Inc. Accounts Payable Outstanding Check -768.50 02/13/2025 68975 Trianagle Rock Products/Vulcan Materials Accounts Payable Outstanding Check -518.54 02/13/2025 68976 Turner's Towing Accounts Payable Outstanding Check -75.00 02/13/2025 68977 US BANK (CAL-CARD) Accounts Payable Outstanding Check -3,028.63 02/13/2025 68978 US Post Office Accounts Payable Outstanding Check -2,713.99 02/13/2025 68979 Van De Pol Petroleum Accounts Payable Outstanding Check -9,165.33 02/13/2025 68980 Verizon Wireless Accounts Payable Outstanding Check -3,814.79 02/13/2025 68981 West Coast Pet Memorial Service Accounts Payable Outstanding Check -434.05 02/14/2025 68982 Rose and Victor Martinez Utility Billing Outstanding Check -379.18 02/19/2025 68983 CivicPlus, LLC Accounts Payable Outstanding Check -10,938.00 02/19/2025 68984 Enterprise Fleet Management, Inc Accounts Payable Outstanding Check -32,561.67 02/24/2025 68985 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 02/24/2025 68986 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 02/24/2025 68987 Void Check Accounts Payable Voided Check 0.00 02/24/2025 68988 Chowchilla Employees Assn. Accounts Payable Outstanding Check -150.00 02/24/2025 68989 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 02/24/2025 68990 Chowchilla Office Accounts Payable Outstanding Check -136.00 02/24/2025 68991 Fitness Peak Accounts Payable Outstanding Check -70.00 02/24/2025 68992 Madera County Sheriff Civil Division Accounts Payable Outstanding Check -275.23 02/24/2025 68993 U.S. Bank (PARS) Accounts Payable Outstanding Check -123.10 02/24/2025 68994 Fidelity National Title Company Accounts Payable Outstanding Check -45,000.00 02/24/2025 68995 Fidelity National Title Company Accounts Payable Outstanding Check -60,000.00 02/24/2025 68996 Fidelity National Title Company Accounts Payable Outstanding Check -100,000.00 02/24/2025 68997 Fidelity National Title Company Accounts Payable Outstanding Check -65,000.00 02/24/2025 68998 Skyline REI LLC Utility Billing Outstanding Check -175.53 02/26/2025 68999 Megan Burk Utility Billing Outstanding Check -1,321.03 02/26/2025 69000 Yenny J Gonzalez Utility Billing Outstanding Check -73.52 02/27/2025 69001 Anderson Pump Co Accounts Payable Outstanding Check -1,170.00 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/27/2025 69002 AT & T Accounts Payable Outstanding Check -171.20 02/27/2025 69003 AutoZone Parts, Inc Accounts Payable Outstanding Check -1,642.97 02/27/2025 69004 Baker Supplies and Repairs Accounts Payable Outstanding Check -429.55 02/27/2025 69005 BSK Associates Accounts Payable Outstanding Check -637.40 02/27/2025 69006 CDW Government, Inc. Accounts Payable Outstanding Check -11,905.14 02/27/2025 69007 College of the Sequoias Accounts Payable Outstanding Check -125.00 02/27/2025 69008 Cook's Communication Corp Accounts Payable Outstanding Check -129.43 02/27/2025 69009 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -135.00 02/27/2025 69010 DATCO Services Coporation Accounts Payable Outstanding Check -20.00 02/27/2025 69011 Department of Justice/Acc B/A Accounts Payable Outstanding Check -70.00 02/27/2025 69012 Farmers Hardware Accounts Payable Outstanding Check -909.56 02/27/2025 69013 Fastenal Company Accounts Payable Outstanding Check -97.07 02/27/2025 69014 Grover Landscape Services Inc. Accounts Payable Outstanding Check -1,024.00 02/27/2025 69015 Guadalupe Gonzalez Accounts Payable Outstanding Check -100.00 02/27/2025 69016 Home Depot Credit Services Accounts Payable Outstanding Check -1,210.12 02/27/2025 69017 Horizon Distributors Inc. Accounts Payable Outstanding Check -610.44 02/27/2025 69018 Industrial Plumbing Supply Accounts Payable Outstanding Check -188.45 02/27/2025 69019 Ingraham Trophies Accounts Payable Outstanding Check -33.60 02/27/2025 69020 Liebert Cassidy Whitmore Accounts Payable Outstanding Check -2,991.50 02/27/2025 69021 Mace Pest Control Accounts Payable Outstanding Check -90.00 02/27/2025 69022 Madera Co Auditor/Controller Accounts Payable Outstanding Check -109,053.59 02/27/2025 69023 Madera County Farm Bureau Accounts Payable Outstanding Check -6,406.20 02/27/2025 69024 Metro Uniform of Merced Accounts Payable Outstanding Check -571.84 02/27/2025 69025 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -145,789.68 02/27/2025 69026 Occupational Health Centers of California Accounts Payable Outstanding Check -125.00 02/27/2025 69027 ODP Business Solutions, LLC Accounts Payable Outstanding Check -526.54 02/27/2025 69028 O'Reilly Auto Parts Accounts Payable Outstanding Check -157.22 02/27/2025 69029 PACE Supply Corp Accounts Payable Outstanding Check -1,049.81 02/27/2025 69030 PacWest Direct Accounts Payable Outstanding Check -4,741.99 02/27/2025 69031 PARS Accounts Payable Outstanding Check -507.29 02/27/2025 69032 Platt Electrical Supply Accounts Payable Outstanding Check -268.21 02/27/2025 69033 Precision Civil Engineering, Inc. Accounts Payable Outstanding Check -7,563.75 02/27/2025 69034 ProClean Supply Accounts Payable Outstanding Check -1,602.33 02/27/2025 69035 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -270.00 02/27/2025 69036 Prudential Overall Supply Accounts Payable Outstanding Check -368.37 02/27/2025 69037 Quad Knopf, Inc. Accounts Payable Outstanding Check -67,448.32 02/27/2025 69038 R & R Pool Service Accounts Payable Outstanding Check -130.00 02/27/2025 69039 Rain for Rent Accounts Payable Outstanding Check -7,286.21 02/27/2025 69040 Self Help Enterprises Accounts Payable Outstanding Check -675.00 02/27/2025 69041 Technicon Engineering Services, Inc. Accounts Payable Outstanding Check -855.00 02/27/2025 69042 US BANK (CAL-CARD) Accounts Payable Outstanding Check -3,573.49 02/27/2025 69043 Van De Pol Petroleum Accounts Payable Outstanding Check -381.17 02/27/2025 69044 Van De Pol Petroleum Accounts Payable Outstanding Check -7,676.08 Bank Transaction Report Issued Date Range: -
3/3/2025 5:12:01 PM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/27/2025 69045 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -55.50 02/27/2025 69046 Abelina Marquez Utility Billing Outstanding Check -94.77 Bank Account 200650906 Total: (167) -1,122,746.27
Bank Account: 200695379 - Payroll-Tri Counties
02/07/2025 624 624 Payroll Outstanding Check -284.40
02/07/2025 02/05/2025 625 625 Payroll Cleared Check 0.00 02/07/2025 626 626 Payroll Outstanding Check -210.61
02/07/2025 627 627 Payroll Outstanding Check -284.40
Bank Account 200695379 Total: (4) -779.41
Report Total: (171) -1,123,525.68
Bank Transaction Report Issued Date Range: -
3/3/2025 5:12:01 PM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 167 -1,122,746.27
200695379 Payroll-Tri Counties 4 -779.41
Report Total: 171 -1,123,525.68
Cash Account Count Amount
**No Cash Account** 4 0.00
999 999-0100-0215 Cash In Bank 164 -1,122,746.27
999 999-0100-0216 Cash In Bank (Payroll) 3 -779.41
Report Total: 171 -1,123,525.68
Transaction Type Count Amount
Check 170 -1,123,850.68
Check Reversal 1 325.00
Report Total: 171 -1,123,525.68

REPORT TO THE CITY COUNCIL
Item 3.3

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TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration, Adoption and Waiving Second Reading of an Amendment to Chapter 18 - Zoning of the Chowchilla Municipal Code Relating to Text Amendment #24-0762 Housing Element HE – 2 (I) – Lower Income Opportunities and the Accompanied Notice of Exemption
PREPARED BY: Annalisa Perea, AICP, Contract City Planner ATTACHMENTS: 1. Ordinance

2. Notice of Exemption

3. Public Hearing Notice

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY DIRECTOR ☒ PLANNING COMMISSION RECOMMENDATION:

At their February 19, 2025 meeting, the Planning Commission voted 4-0 with 1 abstention, to adopt a resolution recommending that the City Council approve Zone Text Amendment (ZTA) #24-0762 Housing Element Program HE-2(l) - Lower Income Opportunities and the accompanying Notice of Exemption. On February 25, 2025 the City Council approved the waiving of the first reading of the same with recommendation to consider and adopt at the next City Council meeting.

BACKGROUND:

The City of Chowchilla’s 6th cycle Housing Element was adopted by the City Council on September 10, 2024 and subsequently certified by the California Department of Housing & Community Development. As part of that certification, the City was required to complete certain code amendments in accordance with the Housing Element Programs contained in the 2024-2032 Housing Element Update. The first Housing Element program coming before the Planning Commission for consideration is Housing Element Program HE-2(l) - Lower Income Opportunities. The purpose of ZTA #24-0762 is to implement HE-2(l), (Government Code Section 65583.2(c)). The goal of this program would be to increase housing opportunities for lower income households.

To achieve this, the following code section is proposed to be added:

Chapter 18.94 HOUSING ELEMENT SITES

18.94.010 Purpose
The purpose of this chapter is to create procedures to implement State Housing Element Law related to sites that are identified by the Housing Element of the General Plan and its associated implementation programs.

18.94.020 Applicability
These regulations shall apply to the Sites Inventory and Prior Housing Element Sites identified in the most recently adopted Housing Element.

18.94.030 Definitions
For the purposes of this chapter, the following words and phrases are defined as follows.

A. “Housing Development Project” has the same meaning as defined in paragraph (3) of subdivision (b) of California Government Code Section 65905.5.

B. “Housing Element Sites” means sites listed on the inventory of land suitable for residential development developed pursuant to paragraph (3) of subdivision (a) of the California Government Code Section 65583 that exists in the adopted Housing Element.

C. “Lower Income Households” has the same meaning as defined in Health and Safety Code Section 50079.5.

D. “Ministerial Approval” means a process for development approval to approve a “use by right” as this term is defined in California Government Code Section 65583.2(i).

E. “Prior Housing Element Sites” means Housing Element Sites identified as meeting the criteria for a prior housing element site in the most recently adopted Housing Element, including non-vacant sites that were identified in the prior Housing Element and vacant sites that were identified in the prior two Housing Elements.

18.94.040 Approval Requirements
A. Prior Housing Element Sites. If a Housing Development Project is proposed on a Prior Housing Element Site and at least twenty percent of the project’s units will be made affordable and available to Lower Income Households, then the project shall be subject to ministerial approval pursuant to California Government Code Section 65583.2(i) and thus not subject to CEQA. Projects will be reviewed against the requirements in municipal code, general plan specific plans, and any applicable objective design standards. No discretionary conditions will be administered, and the project will not be subject to appeal before a discretionary body. The interpretation of objective requirements may be appealed by the applicant to the appropriate decision making body.

GENERAL PLAN/ZONING ANALYSIS
The Housing Element is one of nine mandated elements within the General Plan. This proposed zone text amendment will satisfy one of the implementation items contained within the City’s 6th Cycle Housing Element.

ENVIRONMENTAL REVIEW ANALYSIS:

The City is the Lead Agency for this Project pursuant to CEQA Guidelines (Public Resources Code [PRC] Section 15000 et seq.). This update is subject to CEQA Guidelines section 15061, which states that “The activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.” The proposed implementation item of the Housing Element does include changes to the zoning code to bring it into conformance with state law and to promote more affordable housing in the city, but nothing in the proposed changes would alter the existing development potential of the City as expressed in the General Plan.

CITY COUNCIL FINDINGS
The City Council, before granting an Ordinance Text Amendment, must make all the following findings (CMC 18.86.030):

1. The amendment is internally consistent with the goals, objectives, and policies of the General Plan and this title;
The proposed Ordinance Text Amendment is consistent with the City’s goals, objectives, and policies of the General Plan.

2. The amendment would not be detrimental to the public health, safety, or welfare of the community;
The proposed Ordinance Text Amendment would implement the City’s Housing Element.

These would not be detrimental to the public health, safety, or welfare of the community.

3. The amendment would maintain the appropriate balance of land uses within the city; The proposed Ordinance Text Amendment does not include any map amendments, therefore, there would be no impact to the balancing of land uses.

4. The anticipated land uses on the subject site would be compatible with existing and future surrounding uses.

The proposed Ordinance Text Amendment does not include any map amendments, therefore, there would be no compatibility impacts to existing or future surrounding land uses.

FISCAL IMPACT:

None.

ALTERNATIVES:

The City Council can vote to deny ZTA #24-0762 and the accompanied Notice of Exemption.

ACTIONS FOLLOWING APPROVAL:

If approved, staff will bring back the item at the next City Council meeting for 2nd reading and adoption.

CITY COUNCIL ORDINANCE NO. 524-25

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA, ADDING CHAPTER 18.94 – HOUSING ELEMENT SITES, WITH THE FINDINGS.

WHEREAS, State of California Housing Element law was enacted in 1969 and requires jurisdictions to prepare and adopt a Housing Element as part of its respective General Plan; and, WHERAS, the purpose of the Housing Element is to identify the community's housing needs, to state the community’s goals and objectives with regard to housing production, rehabilitation, and conservation to meet those needs, and to define the policies and programs that the community will implement to achieve the stated goals and objectives; and, WHEREAS, the Housing Element is one of nine state mandated elements that every general plan must contain; and,
WHEREAS, the Housing Element Update was sent to the Department of Housing and Community Development for review and upon completion of review, it was determined that the document substantially complies with State Housing Element Law and was therefore certified; and, WHEREAS, as part of that certification, the City was required to complete certain code amendments in accordance with the Housing Programs contained in the 2024-2032 Housing Element Update; and,
WHEREAS, the first Housing Element program coming before the Planning Commission for consideration is Housing Program HE-2(l), which would allow residential developments where at least 20% of the units are affordable to lower-income households by-right and without discretionary action on sites that were identified in prior planning periods (Government Code Section 65583.2(c)); and, WHEREAS, the goal of this program would be to increase housing opportunities for lower income households; and,

WHEREAS, the Community and Economic Development Department prepared a notice of exemption for this item in compliance with CEQA Guidelines; and, WHEREAS, the City Council conducted a duly noticed public hearing to review this proposal; and, WHEREAS, the City Council has carefully considered the staff report, recommendations and all oral and written evidence presented during the public hearing; and WHEREAS, the City Council was able to make all of the findings required to be made as identified in section 18.86.030 of the City’s Municipal Code in order to grant an amendment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHOWCHILLA DOES ORDAIN AS FOLLOWS:

Section 1. Chapter 18.94 of Title 18 of the Municipal Code of the City of Chowchilla is hereby amended to add the following:

Chapter 18.94 HOUSING ELEMENT SITES

18.94.020 Applicability
These regulations shall apply to the Sites Inventory and Prior Housing Element Sites identified in the most recently adopted Housing Element.

18.94.030 Definitions
For the purposes of this chapter, the following words and phrases are defined as follows.

A. “Housing Development Project” has the same meaning as defined in paragraph (3) of subdivision (b) of California Government Code Section 65905.5.

C. “Lower Income Households” has the same meaning as defined in Health and Safety Code Section 50079.5.

D. “Ministerial Approval” means a process for development approval to approve a “use by right” as this term is defined in California Government Code Section 65583.2(i).

18.94.040 Approval Requirements
B. Prior Housing Element Sites. If a Housing Development Project is proposed on a Prior Housing Element Site and at least twenty percent of the project’s units will be made affordable and available to Lower Income Households, then the project shall be subject to ministerial approval pursuant to California Government Code Section 65583.2(i) and thus not subject to CEQA. Projects will be reviewed against the requirements in municipal code, general plan specific plans, and any applicable objective design standards. No discretionary conditions will be administered, and the project will not be subject to appeal before a discretionary body. The interpretation of objective requirements may be appealed by the applicant to the appropriate decision making body.

Section 2. This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

PASSED, APPROVED, and ADOPTED this _____ day of _________________, 2025 ________________________________
Kelly Smith, Mayor
________________________________
Joann McClendon, City Clerk
APPROVED AS TO FORM:
________________________________
Mary Lerner, City Attorney
I, Joann McClendon, City Clerk of the City of Chowchilla, California, do hereby certify that the foregoing Ordinance number 524-25 was duly introduced for first reading on February 25, 2025 and regularly adopted at a regular meeting of the City Council of the City of Chowchilla on March 11, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS THEREOF, I hereunto set my hand and affix the official seal of the City of Chowchilla on this ____ day of ________________, 2025. ________________________________
Joann McClendon, City Clerk
SEAL
ATTACHMENT 2 – Notice of Exemption
ATTACHMENT 3 – Public Hearing Notice

NOTICE OF A PUBLIC HEARING
Chapter 18 Housing Element Sites Zone Text Amendment & Notice of Exemption Citywide, Chowchilla, CA 93610
Notice is hereby given that the Planning Commission and the City Council of the City of Chowchilla, California, will hold public hearings to consider a Zone Text Amendment to Chapter 18 of the City’s Municipal Code, to address Housing Element Program HE-2(l). This is a city-initiated text amendment and will be accompanied by a Notice of Exemption in compliance with CEQA Guidelines.

Planning Commission: Wednesday, February 19, 2025 at 5:00 P.M. or as soon thereafter as possible, in the Chowchilla Council Chambers, 130 South Second Street at Civic Center Plaza.

City Council: Tuesday, February 25, 2025 at 4:00 P.M. or as soon thereafter as possible, in the Chowchilla Council Chambers, 130 South Second Street at Civic Center Plaza.

All interested persons are invited to appear at the time and place specified above to give verbal testimony regarding the proposedactions listed above. This meeting will be open to the public andavailable to watch and participate remotely through Zoom. Written comments may be forwarded to the City of Chowchilla, Community Development Department, 130 South Second Street, Chowchilla, CA93610, and to the attention of the Planning Department, Director of Community and Economic Development. If you challenge the above matter in court, you may be limited to raising only those issues which you or someone else raised at the Public Hearing, or in written correspondence delivered to the approval body at, or prior to, the Public Hearing.

Annalisa Perea, AICP
Community & Economic Development Department
(559) 665-8615 ext. 400 | [email protected]

REPORT TO THE CITY COUNCIL
Item 4.1

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TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: Public Hearing
SUBJECT: 2024-2025 Master Fee Schedule Amendment Relating to Concealed Carry Weapon (CCW) Permit Fees
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Resolution, Update 2024-2025 Master Fee Schedule

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That Council holds the public hearing, accept testimony regarding the Master User Fee Schedule Amendment and adopt, by motion, a Resolution updating the 2024-2025 Master User Fee Schedule.

BACKGROUND:

In response to increasing demand and a growing interest in Concealed Carry Weapon (CCW) permits, the City has decided to offer this service to local residents. Under state law, the City will be responsible for processing CCW applications, conducting background checks, issuing permits, and ensuring compliance with both state and local regulations. To support the administration of this service, the establishment of appropriate fees is necessary to cover the costs associated with the program.

The California Government Code Sections 66012 – 66018.5 grants cities the authority to establish and charge user fees in connection with certain public services that are provided to businesses and individuals.

Historically Chowchilla has set these fees by departments at different times of the year, not in a consolidated fashion. In 2012, Council consolidated the fees into one document with the adoption of Resolution 84-12, ensuring ease of use by the City’s customers.

REASON FOR RECOMMENDATION:

It is recommended that the City Council approve the inclusion of CCW fees in the 2024-2025 Master Fee Schedule. This will allow the City to implement the program and begin offering CCW permits to residents.

FISCAL IMPACT:

The projected revenue will be included in the 2024-2025 City of Chowchilla budget.

ALTERNATIVES:

Do not approve; remain status quo.

COUNCIL RESOLUTION # XX-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING ADJUSTMENTS TO THE MASTER FEE SCHEDULE RELATED TO CONCEALED

CARRY WEAPON (CCW) PERMIT FEES
WHEREAS the City Council of the City of Chowchilla has the authority to establish and charge regulatory fees in connection with regulated activities; and WHEREAS Government Code Section 54985 allows the City Council to increase or decrease fees to an amount reasonably necessary to recover the cost of enforcing any regulation for which the fee is levied; and
WHEREAS the City of Chowchilla has held a public hearing concerning the adoption of said fees and has made available to the public data on the amount of costs or estimated costs required to provide the services for which the fees are levied and the revenue sources anticipated to provide the services.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chowchilla that:

1. The Council finds that the updated fees propose a reasonable relationship between the fees and services, and the time for payment set forth in this resolution are proper and necessary and the information upon which the fees are based is correct and accurate; and,

2. Council hereby adopts and approves the updates for the 2024-2025 Master Fee Schedule, following a public hearing on the matter and the same is incorporated herein; and,

3. Pursuant The updated fees adopted by this resolution shall be in full force and effect and shall be collected beginning March 12, 2025; and,

4. Any judicial action or proceeding to attack, review, set aside or annul this resolution shall be brought within 120 days of its adoption; and,

5. The specific amount of User Fees, as Amended, are set forth in the table below:

6. The provisions of this resolution are severable, and the validity of any part thereof including any fee shall not affect the validity or effectiveness of the remainder of the resolution.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of March 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

CHANGES TO THE MASTER FEE SCHEDULE
FOR 2024-2025
Police Department:

1. Page 35 – Added Concealed Carry Weapon (CCW) Permit fees Concealed Carry Weapon
(CCW) Permit
• Initial Fee - Paid on submission of the
application.
• Issuance Fee - Paid upon the approval
of the application.
• Renewal Fee - Paid upon the
submission of the renewal
application.
$118.00
$30.00
$72.00

REPORT TO THE CITY COUNCIL
Item 5.1

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TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: Deferred Business
SUBJECT: Request for Direction of the City of Chowchilla’s Former Library and Future Use of the Facility
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: State Revision Letter, Application

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff requests City Council provide direction regarding the City’s former library located at 621 Robertson Blvd. as related to a Memorandum of Understanding (MOU) with the Chowchilla Historical Society to designate the former Chowchilla branch library as a State historical landmark.

BACKGROUND:

In 1940, the City of Chowchilla gave three lots (4,5, and 6 of Block 88 and now currently APN 002-041- 007), located at 621 West Robertson Boulevard within the City of Chowchilla, to Madera County for the purpose of building a library. Madera County contributed $5,400 toward a total building cost of $15,800.

The library, built by the Work Progress Administration (WPA), was made of adobe brick, and included a basement. It is reputed to be the last structure built by the agency in Madera County. The library opened to the public on August 1, 1941. It closed on February 1, 2003, and was replaced by a new library on Kings Avenue.

In March, 2009, the City of Chowchilla purchased the old library from the County of Madera for a purchase price of $225,000. The purchase was made through the City’s Redevelopment Agency.

In March, 2012, the City applied for Community Development Block Grant (CDBG) Funds in the amount of $635,500 in order to remodel and restore the dilapidated old library building to create public space for social organizations providing services to low- and moderate-income persons so that it can be used again as a meeting room for a disadvantaged segment of the population. Unfortunately, the City was not awarded any CDBG funds for rehabilitation of the facility.

In 2018, the Chowchilla District Historical Society expressed an interest in leasing the Library building from the City. In January 2019, the City of Chowchilla agreed to allow the Historical Society to enter the building and initiate a survey, collecting measurements and taking photographs of the property in order to submit the building for historical preservation to the State of California, in addition to using the information collected to submit the Old Library for possible grant funds. Due to the COVID-19 Pandemic, the Historical Society was only recently able to enter beginning January, 2021.

On April 13, 2021, staff presented an agenda item to City Council to discuss the current status of the facility. City Council provided direction to staff to come back to Council at a later date and conduct a workshop in order to gather additional comment from the public.

On May 11, 2021, the City hosted a workshop as part of the regular City Council meeting to discuss the status of the former library and receive additional comment from the public. Chris Thomas and Dale Thomas of the Chowchilla Historical Society addressed the City Council in support of salvaging the building by using the CA Historical Building Code, which they stated could be used so that a majority of the repairs could be completed for $30,000 to $50,000. Additionally, they requested that the City allow the Historical Society to submit an application to the State, on behalf of the City, to have the facility be considered as a state historical landmark. It was the consensus of the City Council to bring back the item at the June 22, 2021 meeting with additional information.

On June 29, 2021, the City Council reviewed a draft application from the Chowchilla Historical Society for consideration of State historical recognition. Due to concerns regarding the structural safety of the building and potentially significant repairs needed, Council declined to submit the application to the State for review at this time.

On September 14, 2021, after receiving a quote from the Historical Society that a multitude of repairs could be completed for approximately $30,000 to $50,000. The City was not able to assess the Historical Society’s claims that repairs for the facility could be completed for approximately $50,000 as the City was not provided any detailed quotes. As a result, staff was directed to contract with an outside firm to complete a structural assessment and ascertain potential costs to repair the building. Advanced Structural Design, Inc. (ASDI) completed the structural assessment of the former library for the City.

On May 24, 2022, City Council reviewed the structural assessment of the former library from ASDI. The report noted several safety concerns related to the structure and recommended an additional in-depth structural study or construction work necessary to address only the most critical structural deficiencies according to the report. The total cost for the recommended structural repairs by a licensed contractor is $494,565. At the meeting, the Chowchilla Historical Society requested that the City Council once again allow them to submit an application to the State of California for consideration of State historical recognition. At the time, Council declined to submit the application to the State for review and directed staff to look into the effects of such a designation on the building.

On January, 10, 2023, City Council received a verbal presentation on the former library that included past history, current status according to the most recent structural assessment and California Environmental Quality Act (CEQA) protections and processes to follow if the facility receives State Historical Designation.

Additionally, the City received public comment from the Chowchilla Historical Society and members from the public requesting the City to allow submittal of an application to the State of California for consideration of State historical recognition. As a result, Council directed staff to bring a resolution back at the January 24, 2023 meeting authorizing the Historical Society to submit an application to the State for consideration and subsequently received direction to draft a MOU between the City and Historical Society in regards to terms and time limits for the Historical Society to attain designation and grant funding.

On May 9, 2023, City Council approved entering into an MOU between the City and Historical Society in regards to terms and time limits for the Historical Society to attain designation and grant funding. The MOU was executed in July 2023.

At the September 10, 2024 Council meeting, staff stated that the State has not provided any determination regarding the former library. Staff has reviewed the agendas for the State Historical Resources Commission (SHRC) and for their upcoming November 7, 2024 meeting. The former library has not been considered for nomination on any of the SHRC agendas. At the September 24, 2024 meeting, CHS representatives stated that they mailed a revised application to the SHPO for review on September 24, 2024.

At the October 8, 2024 Council meeting, staff confirmed that the SHPO received an application from CHS on September 30, 2024. Based upon their initial review, the application appeared to be the first submittal. and would require revisions. Additionally, staff noted that the CHS did not meet the deadline requirements of the MOU and that the MOU had expired.

1. May 9, 2023 – Council approved entering into an MOU with CHS.

2. July 7, 2023 – MOU executed by both parties

3. January 3, 2024 – Date to submit application to State for consideration

4. April 2, 2024 – Effective date for 90-day review by the State

5. July 1, 2024 – Effective date if the state exceeds the 90-days to make the determination.

6. CHS has one year from the date of the state historical designation to apply for and receive grant funding for the renovation of the Library.

REASON FOR RECOMMENDATION:

On October 15, 2024, city staff received an application from CHS for review and request to submit to the SHPO. Additionally, the City also received correspondence from the SHPO regarding needed corrections for the original application SHPO received from CHS on September 30, 2024. City staff contacted and met with the Historical Society president, Dale Thomas, on October 16th to review the correspondence from the State. Mr. Thomas stated that CHS had discussed changes needed with the SHPO via phone but did not know if the required changes had been incorporated into the new application. Staff requested him to provide a letter from the Historical Society stating they had reviewed the letter and revised accordingly. He took the package and said they would review, correct the application, and provide the requested verification. Council’s direction to staff at the October 8th meeting was to bring back an application that was revised per the State’s requirements in order to consider a new MOU as the previous MOU had expired.

Now that the Historical Society has provided the requested verification, we can take the application back to Council along with a request for a revised MOU.

FISCAL IMPACT:

As this is a request for direction, there is no fiscal impact.

ALTERNATIVES:

Not to provide direction.

ACTIONS FOLLOWING APPROVAL:

Execute the direction of Council.

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION

OFFICE OF HISTORIC PRESERVATION
Julianne Polanco, State Historic Preservation Officer
1725 23rd Street, Suite 100, Sacramento, CA
95816-7100
Telephone: (916) 445-7000 FAX: (916)
445-7053
[email protected]
www.ohp.parks.ca.gov
Armando Quintero, Director
October 3, 2024
Christpher Thomas
Chowchilla Historical Society
130 South 2nd Street
Chowchilla, CA 93610
RE: Chowchilla Library Nomination as a Point of Historical Interest Dear Mr. Thomas:

Please find enclosed the California Register of Historical Resources nomination for the abovenamed resource. It is being returned for technical insufficiency; the comments below will hopefully help guide you to a successful resubmittal of the nomination.

Program: As conveyed in our telephone call on October 1, it was difficult to determine which program you were nominating the property to, based on the supplied materials. It is strongly recommended that you revise the nomination as either a California Register of Historical Resources (California Register) or National Register of Historic Places (National Register) nomination, rather than a Point of Historical Interest (Points). It is not necessary to apply as a Point and then the California Register prior to nominating to the National Register. To this end, I have included copies of National Register Bulletins 15 and 16A, which explain how to evaluate properties using National Register criteria, and how to fill out the form; I have also included hardcopies of the checklists for submittal for both California and National Registers, since some of the information and components in Bulletin 16A (such as black & white photo prints, USGS maps, archival paper, and the use of UTMs instead of decimal degrees) is out of date and no longer required. These bulletins will also be useful if you choose to proceed with a California Register nomination, as California Register criteria are similar to National Register criteria, but with numbers instead of letters (1 instead of A, 2 instead of B, 3 instead of C, and 4 instead of D.)
Forms: If you choose to nominate the property to the National Register, please use the NPS 10-900 form. If you choose to nominate to the California Register, all nomination forms should be in a single document, or, at least, one DPR 523A document, one DPR 523B document, one photo record, and one DPR 523L continuation sheet with multiple pages (the header should appear at the top of each page as you type), including continuations where necessary from the A and B forms, and photographs. Photographs of the property should not include separate text in the photos; descriptions and numbering of each photo should be below the photo in the Word document, to facilitate Americans with Disabilities Act (ADA) accessibility and readability.

Criteria and Statement of Significance: The nomination submitted states that the property meets “the criteria”, but does not specify which criteria it meets. You must specify which criteria the property meets (1, 2, 3, 4 for California Register, A, B, C, D for National Register), including areas of significance (consult Bulletin 15 for areas of significance explanation), and then explain in the text why the property meets the requirements for the selected criteria, for each area of significance.

Strengths: The building’s property description is excellent and complete. Evaluation of the building’s historic integrity is also well written, but should be moved to the property description; the Statement of Significance should focus on support for the building’s eligibility under the appropriate criteria, as mentioned above. The photographs are also well-composed, aside from the note above about captions, but ensure that all photos meet the minimum resolution standard of 1200x1600 (or 1600x1200) pixels in size; do not shrink, expand, or edit photos.

Use the same method you used for figures, where you used captions in the Word document instead of the image; the Figures section is also well-done and can be pasted into the single Word document. The architectural renderings are not required, but are very helpful and are obviously the work of a professional. The bibliography is also in great shape, and unless you add more sources, needs no further revision.

Notification: As mentioned in our October 1 call, the nomination will have to be re-submitted to local government by registered mail if you choose to nominate the property to the California Register, followed by a 90 day wait for a response from local government. If you nominate the property to the National Register, no local government advance notification or waiting period is required; upon receipt, our office would send a copy of the nomination to the property owner, which in this case is also the local government. The final decision regarding which program you select is up to you.

If you have any questions, please feel free to call me at (916) 445-7004 or via email at [email protected].

Sincerely,
William Burg
State Historian II
Enclosures

REPORT TO THE CITY COUNCIL
Item 6.1

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TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: New Business
SUBJECT: Approval of a Resolution Awarding Contract for Emergency Services Communication Tower at Edward Ray Park and Authorizing the City Administrator or Designee to Execute Related Documents and Amending the Fiscal Year 2024/25 City Budget
PREPARED BY: Spencer Supinger, Contract City Engineer
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends that the City Council Adopt a resolution of the City Council of the City of Chowchilla awarding contract for the Emergency Services Communication Tower at Edward Ray Park in the amount of $185,760.00 and authorizing the City Administrator or designee to execute related documents on behalf of the City and amend the City of Chowchilla Fiscal Year (FY) 2024/25 Budget.

BACKGROUND:

In November 2024, the City Council provided direction to staff to move forward with the process to construct an emergency services communication tower at Edward Ray Park. City Council requested that a 100 ft monopole able to accommodate the city’s emergency services communication needs and up to two potential cell phone service carriers.

REASON FOR RECOMMENDATION:

The City opened bids for the Emergency Services Communication Tower at Edward Ray Park Project on January 28, 2025. The City received three (3) bids for the project as follows:

Contractor Base Bid
Howell Communications Inc. $185,760.00
Tashjian Towers Co. $218,827.00
LD Strobel Co., Inc. $293,375.00
Staff has reviewed the bid submitted by Howell Communications, Inc, along with information regarding their previous work experience. Based on review, Staff has determined the bid submitted is responsive and Howell Communications, Inc to be a responsible contractor. Staff recommends City Council award the contract, for the Emergency Services Communication Tower at Edward Ray Park Project, to Howell Communications, Inc.

FISCAL IMPACT:

The construction costs and available funding for the Project were not included in the Fiscal Year 2024/25 Budget and Capital Improvement Plan (CIP). As a result, the project requires the budgets be amended in order to fully fund the projects. As such, staff is requesting Council amend the budget and CIP as follows.

Amount
Construction Costs
Emergency Services Communication Tower $185,760.00
CM/Inspection $20,000.00
Contingency $18,000.00
Total Construction $223,760.00
Construction Funding
Measure N $223,760.00
Total Construction Funding $223,760.00
ALTERNATIVES:

City Council may reject all bids.

ACTIONS FOLLOWING APPROVAL:

1. Finance will amend the FY 24/25 City Budget

2. Execution of Contract, Pre-Construction Meeting and Notice to Proceed.

COUNCIL RESOLUTION # XX-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

AWARDING THE CONTRACT FOR EMERGENCY SERVICES COMMUNICATION TOWER AT

EDWARD RAY PARK AND AUTHORIZING THE CITY ADMINISTRATOR OR DESIGNEE TO EXECUTE RELATED DOCUMENTS AND AMENDING THE FISCAL YEAR 2024/25 CITY BUDGET WHEREAS, the Invitation to Bid for the Emergency Services Communication Tower at Edward Ray Park Project (the “Project”) was published on January 14, 2025 and was sent electronically and mailed to all construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037; and
WHEREAS, the following bids for the Project were received and publicly opened and read aloud at the Chowchilla City Hall on January 28, 2025 at 3:00 p.m.:

Contractor Base Bid
Howell Communications Inc. $185,760.00
Tashjian Towers Co. $218,827.00
LD Strobel Co., Inc. $293,375.00
WHEREAS, the City Engineer has determined the bid submitted by Howell Communications, Inc. to be responsive and Howell Communications, Inc. to be a responsible contractor; and WHEREAS, the City Engineer recommends the Project be awarded to Howell Communications, Inc.; and
WHEREAS, on June 25, 2024, the Chowchilla City Council adopted fiscal year 2024-2025 Operating and Capital Budget with Resolution #33-24; and WHEREAS, per Resolution #33-24, Item #5 and Item #6 states, authority to increase appropriations within a fund by an amount not to exceed $100,000 shall rest with the City Administrator and Authority to transfer appropriations between funds will be represented by resolutions duly approved by the City Council, and
WHEREAS, the budget transfers between funds and the budget amendment exceeds $100,000 and requires City Council approval, and
WHEREAS, Expenditure and transfer accounts will need to be amended within the Project budgets, and Measure N Fund budgets in the amount of $223,760.00 for the Project; and WHEREAS, An adequate fund balance is available in said Funds to allow for said increase of appropriations;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:

1. The above recitals are true and correct.

2. The low bid submitted by Howell Communications, Inc. is responsive.

3. The construction contract for the Project is awarded to Howell Communications, Inc. in the amount of $185,760.00.

4. The City Administrator is authorized to execute the contract on behalf of the City of Chowchilla.

5. The Finance Director is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution including the following amendments:
a. Emergency Services Communication Tower at Edward Ray Park (PD-7) – Increase $223,760
b. Transfer Out Measure N – Increase $223,760
c. Create account for the Emergency Services Communication Tower at Edward Ray Park Project

6. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of March, 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

REPORT TO THE CITY COUNCIL
Item 6.2

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TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: New Business
SUBJECT: Adopt a Resolution Accepting and Entering into a New Freeway Agreement for the State Route 99/233 Chowchilla Multimodal Interchange Project that Replaces the Previous Agreement Between the County of Madera and the State of California Department of Transportation
APPROVED BY: Jason Rogers, Public Works Director
ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the new Freeway Agreement for the State Route 99/233 Project, and authorize the City Administrator, or designee, to sign the same.

BACKGROUND:

The State of California Department of Transportation (Caltrans) District 6, with the cooperation of the City of Madera (City) and the Madera County Transportation Commission (MCTC), proposes to reconstruct the existing State Route (SR) 99/233 Interchange. This project will provide multimodal transportation improvements to enhance accessibility and connectivity of the local transportation network. The Project will widen SR 233 and construct a new parallel overcrossing at SR 99 to carry eastbound traffic and a 10- foot Class I shared path. The Project will construct two multi-lane roundabouts at the northbound and southbound on-ramp and off-ramp termini. Sidewalks, crosswalks, and lighting will also be built. The Project components work together to enhance safety, accessibility, and connectivity to local businesses and services by removing barriers to east-west pedestrian and bicycle movements and improving local circulation.

REASON FOR RECOMMENDATION:

The State of California Department of Transportation (Caltrans) is in the design phase of the SR 99/233 Chowchilla Multimodal Interchange Project (Project) to make improvements along SR 99 and SR 233 interchange, and other streets within the City limits. Caltrans and the County of Madera previously entered into a Freeway Agreement on July 10, 1979, relating to that portion of State Highway 99 currently within City limits from 0.3 south of Avenue 24/Robertson Blvd to 0.3 north of State Highway Route 233.

Caltrans is proposing a new Freeway Agreement, to replace the existing agreement signed on July 10, 1979, in order to carry out highway and road improvements as part of the Project. The new Freeway Agreement would require the closing of City streets, relocation of City streets, construction of frontage and local roads, and other construction affecting City streets.

Once improvements are completed, the City will accept control and maintenance over each of the relocated or reconstructed City streets, any frontage roads, and other local streets constructed as part of the project. .

FISCAL IMPACT:

No fiscal impact at this time. Separate cooperate agreement(s) between Caltrans and the City for funding of the construction project will be created at a future date.

ALTERNATIVES:

Not adopt resolution. In this case, the project will not be able to move forward.

ACTIONS FOLLOWING APPROVAL:

1. City Administrator will sign the agreement with Caltrans.

COUNCIL RESOLUTION NO # XX-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

ACCEPTING AND ENTERING INTO A NEW FREEWAY AGREEMENT FOR THE STATE ROUTE 99/233 CHOWCHILLA MULTIMODAL INTERCHANGE PROJECT THAT REPLACES THE PREVIOUS

AGREEMENT BETWEEN THE COUNTY OF MADERA AND THE STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
WHEREAS, the highway described above has been declared to be a freeway by Resolution of the California Highway Commission on November 17, 1952 and March 23, 1955; and WHEREAS, STATE and the County of Madera have entered into a Freeway Agreement dated July 10, 1979, relating to that portion of State Highway Route 99 from 0.3 south of Avenue 24 to 0.3 north of State Highway Route 233; and
WHEREAS, the CITY has subsequently annexed certain areas including portion of such freeway covered by said Freeway Agreement dated July 10, 1979, with the County of Madera; WHEREAS, a revised plan map for such freeway has been prepared showing the proposed plan of the STATE as it affects roads of the CITY; and
WHEREAS, the Council has previously announced its support for the State Route 99/233 Project; and
WHEREAS; a new Freeway Agreement is now needed for the approved realigned State Highway Route 99 in the City of Chowchilla and which supersedes the 1979 Freeway Agreement with the County of Madera; and
WHEREAS, it is the mutual desire of the parties hereto to enter into a new Freeway Agreement in accordance with the revised plan of said freeway; and
WHEREAS, This Agreement may be modified at any time by the mutual consent of the parties hereto, as needed to best accomplish, through STATE and CITY cooperation, the completion of the whole freeway project for the benefit of the people of the STATE and of the CITY.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby finds and determines the following:

1. The above recitals are true and correct.

2. The City Council hereby approve agreement by and between the City of Chowchilla and the State of California, Department of Transportation, for the State Route 99/120 project.

3. Authorize the City Administrator, or designee, to sign the new Freeway Agreement.

4. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of March, 2025 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
06 – Mad – 99 PM 23.5/26.9
In the City of Chowchilla on Route 99
From 0.3 mile South of Avenue 24
To 0.3 mile North of Route 233
1 FREEWAY AGREEMENT
THIS AGREEMENT, made and entered into on this day of
, 2025, by and between the STATE OF CALIFORNIA acting by and through the Department of Transportation (herein referred to as “STATE”), and the City of Chowchilla (herein referred to as “CITY”),
WITNESSETH:

WHEREAS, the highway described above has been declared to be a freeway by Resolution of the California Highway Commission on November 17, 1952 and March 23, 1955; and
WHEREAS, STATE and the COUNTY of Madera have entered into a Freeway Agreement dated July 10, 1979, relating to that portion of State Highway Route 99 from Califa to Merced County Line; and
WHEREAS, the CITY has subsequently annexed certain areas including portions of such freeway covered by said Freeway Agreement dated July 10, 1979, with the County of Madera; and
WHEREAS, a revised plan map for such freeway has been prepared showing the proposed plan of the STATE as it affects streets of the CITY; and WHEREAS, it is the mutual desire of the parties hereto to enter into a new Freeway Agreement in accordance with the revised plan of said freeway; NOW, THEREFORE, IT IS AGREED:

1. This Agreement supersedes that portion of said Freeway Agreement dated July 10, 1979, from 0.3 mile south of Avenue 24 to 0.3 mile north of State Highway Route 233.

2. CITY agrees and consents to the closing of CITY streets, relocation of CITY streets, construction of frontage roads and other local streets, and other construction affecting CITY streets, all as shown on the plan map attached hereto, marked Exhibit A, and made a part hereof by reference.

3. The obligations of STATE and CITY with respect to the funding and construction of the freeway project will always be dealt with in separate Cooperative Agreement(s) between the parties, and any amendments thereto, or Encroachment Permits issued to CITY. The parties responsible for the construction of the freeway shall make any changes affecting CITY streets only in accordance with the plan map attached hereto, marked Exhibit A.
06 – Mad – 99 PM 23.5/26.9
In the City of Chowchilla on Route 99
From 0.3 mile South of Avenue 24
To 0.3 mile North of Route 233
2 4. The obligations of STATE and CITY with respect to the acquisition of the rights of way required for the construction, reconstruction, or alteration of the freeway and CITY streets, frontage roads, and other local streets will always be dealt with in separate Cooperative Agreement(s) between the parties, and any amendments thereto or Encroachment Permits issued to CITY.

5. It is understood between the parties that the rights of way may be acquired in sections or units, and that both as to the acquisition of right of way and the construction of the freeway project, the obligations of STATE and CITY hereunder shall be carried out at such time and for such unit or units of the project as funds are budgeted and made lawfully available for such expenditures.

6. CITY will accept control and maintenance over each of the relocated or reconstructed CITY streets, any frontage roads, and other local streets constructed as part of the project, on receipt of written confirmation that the work thereon has been completed, except for any portion which is adopted by STATE as a part of the freeway proper. If acquired by STATE, CITY will accept title to the portions of such roads lying outside the freeway limits upon relinquishment by STATE.

7. This Agreement may be modified at any time by the mutual consent of the parties hereto, as needed to best accomplish, through STATE and CITY cooperation, the completion of the whole freeway project for the benefit of the people of the STATE and of the CITY.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers.

STATE OF CALIFORNIA
Department of Transportation

TONY TAVARES
Director of Transportation THE CITY OF CHOWCHILLA
By By
MICHAEL NAVARRO ROD C. PRUETT
District 06 Director City Administrator
APPROVED AS TO FORM: APPROVED AS TO FORM:

Attorney (State) Attorney (CITY)

REPORT TO THE CITY COUNCIL
Item 6.3

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: March 11, 2025
AGENDA SECTION: New Business
SUBJECT: Presentation of the City’s Mid-Year Budget for FY 24/25 PREPARED BY: Kerri Williams- Finance Director
ATTACHMENTS: Presentation, Budget Adjustment Spreadsheet

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Presentation only.

BACKGROUND:

In June 2024, Council approved the fiscal year 2024/2025 Operational and Capital Outlay Budget. A budget is an estimate of expenditures and revenues for the upcoming year and is monitored throughout the year for unforeseen activities. Annually, a mid-year review of the budget is performed to identify modifications that need to be made to the budget to reflect year-to-date activity and resulting year-end projections.

The mid-year review for the fiscal year 2024/2025 budget was performed through January 2025. This provides the most up to date and accurate information regarding actual revenue and expenses the City has incurred, which allows for the most accurate year-end projections.

REASON FOR RECOMMENDATION:

It is necessary to analyze where the City is at with the current year budget and any potential changes that will be needed for the rest of the year. Even if there are no budget amendments proposed, it is vital to have an update on the City’s financial position half way through the fiscal year. This information is relied upon for forecasting the next year’s budget.

FISCAL IMPACT:

All funds are evaluated in the mid-year review. Significant funds (General Fund & Enterprise Funds) are gone over in detail in the Power Point presentation. Any other significant items will be included in the presentation as well.

ACTIONS FOLLOWING APPROVAL:

None
Mid Year Review
Fiscal Year 2024-2025
Thru January 2025
By Kerri Williams
Finance Director
384-6640-3999 Subdivision Park Impact Program Expense (115,230.00) Reducing Expense 384-6640-8072 Subdivision Park Fees (230,460.00) Reducing Revenue Budget Adjustment over $100k- Council Approval
General Fund
Fiscal Year 2024-2025
Approved Budget Projected Budget
FY 2024-2025 FY 2024-2025
Total Revenues & Transfers In 12,965,333 13,621,075
Total Expenditures & Transfers Out 13,364,441 12,984,532 Net Change in Fund Balance (399,108) 636,543
Nonspendable Fund Balance 447,418
Committed Fund Balance - Emergency Contingency + Budget Deficit 910,223 Assigned Fund Balance 493,561
Unassigned Fund Balance 12,446,480
14,297,682
12,446,480
Projected FY 24/25 Surplus/(Deficit) 636,543
Projected FY 24/25 Unassigned Fund Balance 13,083,023
13,993,246
Unappropriated Fund Balance% of Expenses 123%
GFOA Recommended minimum amount of Reserve - 2 months of Expenses 17% Amount of Expenditures 12,984,532
T/O's for 1-time expenses -
Capital Outlay - 1,624,421
Operating Expenditures 11,360,111
General Fund Operating Expenses Reconciliation

GENERAL FUND
Revenues VS Expenditures
Fund Balance PER FY 23/24 Audited Financial Statements
Total Fund Balance
FY 23/24 Unassigned Fund Balance
Projected FY 24/25 Unappropriated Fund Balance
 Revenues
 Higher Than Budgeted
 VLF increase of $138k
 Building Permits/Plan Check Fees & Various Permits -
$208k
 Developer Project Revenue- $31k
 Property Taxes increase of $88k
 Insurance Proceeds for PD Vehicles $99k
 Transfer-In from Measure N for LPR’s & Vehicle Upfitting- $188k
General Fund Summary
 Expenses
 Higher Than Budgeted
 General Services & General Administration -
 Increased $5k for Employee Appreciation BBQ
 Settlement Expenses- $40k
 Public Safety-
 Increase in Building O/M- $10k
 Increase in Cell Phones due to New MDT’s & All officers having phones- $10k
 Increased for LPR’s & PD Upfitting- $188k
 This expense is offset by the Measure N Transfer-In
 Energy Costs-
 $20k over all departments
General Fund Summary (con’t)
 Revenues
 Lower than Budgeted
 Sales Tax due to the loss of Pacific Auto- $110k
 Reduction to SRO Costs- $12k
 Transfer In for the FIRER Safer Grant- $13k
General Fund Summary
 Expenses
 Lower Than Budgeted
 Community Development- $80k
 Decreased Contract Services due to the Industrial Specific Plan having more expenses in 23/24- $67K
 Community Marketing/Advertising- $7k
 Travel & Training- $6k
 Salaries & Benefits due to actual costs of positions
for multiple budgets-560k
 This is mainly due to PD being short Staffed, Com Dev Director, and the Deputy City Clerk not being staffed for 1st half of the year
 Travel & Training for multiple budgets- $12k
General Fund Summary (con’t)
 Fund Balance
 Unassigned- $13M
 Unappropriated- $14M
 123% of operating expenses
 GFOA minimum recommendation- 17% (2 months)
 $1.89M
 Total- $13.9M
General Fund Summary (con’t)
Water Fund
Fiscal Year 2024-2025
Water Fund Approved Budget Projected Budget
FY 2024-2025 FY 2024-2025
Total Revenues & Transfers In 6,714,705 6,935,003
Total Expenditures & Transfers Out 7,877,004 8,208,517
Net Change in Fund Balance (1,162,299) (1,273,514)
Fund Balance PER FY 23/24 Audited Financial Statements Accrual Basis Cash Basis 8,124,096 2,128,332
Projected FY 24/25 Surplus/(Deficit) 2,863,763 (767,365) Total Projected Fund Balance 10,987,859 1,360,967
Restricted Fund Balance- Depreciation 500,000
Total Projected Unrestricted Fund Balance 860,967
Fund Balance - % of Operating Expenses 25%
City Reserve Policy Percentage 25%
Note: Difference between Accrual and Cash Basis Fund Balance is long-term assets and liabilities Note: Difference between Accrual and Cash Basis Surplus is as follows:

Depreciation 506,149
282 Principal payment on SWRB Loan 160,300
283 Principal payment on JCI Bond 25,000
Capital assets 3,951,977
Interfund T/O's 311,613
Operating Expenses Reconciliation:

Fund 280 Operating Expenses 3,438,778
Revenues VS Expenditures
Water Funds Summary
 Revenue
 Increase of $219k for Water Sales/Disconnects & Investment Earnings
 Expenses
 Increase in Energy Costs $44k
 Increase in Construction in Progress for Well #15 Change Order- $271k (Rollover)  Increase in Vehicles, Machinery, Equipment for actual cost of mini excavator- $11k
 Increase in Contract Services due to Engineering for SCADA Replacement- $10k (Rollover)
 Cash Basis
 Budget for 24/25 has a $767k deficit
 Fund Balance
 25%
Sewer Fund
Fiscal Year 2024-2025
Sewer Fund Approved Budget Projected Budget
FY 2024-2025 FY 2024-2025
Total Revenues and Transfers In 4,880,308 4,593,102
Total Expenditures and Transfers Out 5,418,718 4,579,264 Net Change in Fund Balance (538,410) 13,838
Accrual Basis Cash Basis
8,721,620 4,518,089
Projected FY 24/25 Surplus/(Deficit) 2,614,771 328,294
Total Projected Fund Balance 11,336,391 4,846,383
Restricted Fund Balance- Depreciation 500,000
Total Projected Unrestricted Fund Balance 4,346,383
Fund Balance- % of Expenses 271%
City Reserve Policy Percentage 25%
NOTE: Difference between Accrual and Cash Basis Fund Balance is long-term assets and liabilities NOTE: Difference between Accrual and Cash Basis Surplus is as follows:

Depreciation 314,456.00
242 Principal payment on CREB debt service 45,000
Capital assets expensed 2,555,933
Interfund T/O's 107,861
Operating Expenses Reconciliation:

Fund 240 Operating Expenses 1,601,014
Revenues VS Expenditures
Fund Balance PER FY 23/24 Audited Financial Statements
Sewer Funds Summary
 Revenues
 Increase due to Sewer Service Charges/Investment Earnings- $62k  Decrease Transfer In from DIF Fees as projects are being re- evaluated- $350k  Expenses
 Decrease in Construction in Progress/Infrastructure-$760k  Decrease in Salaries/Benefits due to actual positions filled- $65k  Decrease in Contract Services due to JCI no longer being used- $10k  Cash Basis
 24/25 Budget has an anticipated surplus of $328k
 Fund Balance
 271% of operations is extremely good
 Operations differ from Total Expenditures
Solid Waste
Fiscal Year 2024-2025
SOLID WASTE FUND Approved Budget Projected Budget
FY 2024-2025 FY 2024-2025
Total Revenues and Transfers In 2,542,154 2,557,033
Total Expenditures and Transfers Out 2,506,415 2,506,910 Net Change in Fund Balance 35,739 50,123
Accrual Basis Cash Basis
860,876 860,876
Projected FY 24/25 Surplus/(Deficit) 50,123 50,123
Total Projected Fund Balance 910,999 910,999
Fund Balance- % of Expenses 36%
City Reserve Policy Percentage 25%
NOTE: Difference between Accrual and Cash Basis Fund Balance is long-term assets and liabilities Revenues VS Expenditures
Fund Balance PER FY 23/24 Audited Financial Statements
Solid Waste Fund Summary
Revenues and Expenses
Increase in Revenues for Investment Earnings &
Locking Lid Revenues- $15k
Cash Basis
24/25 Budget has an anticipated surplus of-$50k
Fund Balance
 36%
Mid Year Budget Review Assumptions
Personnel: All vacant positions are budgeted
for the remaining 6 months of the year
Consultants: All current consulting contracts
will remain in effect. (QK, Yamabe & Horn,
Self Help, Michael Baker, etc.)

Chowchilla City CouncilMarch 11, 2025

Chowchilla City Council
March 11, 2025