AGENDA
City Council Meeting
Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, May 13, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least 4 days prior to a regular meeting 1 day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Administrator Rod Pruett Employee Organizations: City Office Employees Association, City Employees Association, Mid Management/Confidential Association, and Unrepresented Employees
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN 002-051-011-000
Agency Negotiator: City Administrator Rod Pruett
Negotiating Parties: Nissen Nancy Trustee
Under Negotiation: Price and/or Terms
City Council Meeting AGENDA May 13, 2025
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
1.1 Proclamation: National Public Works Week
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the April 22, 2025 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Adoption of a City Council Resolution Reaffirming City Ordinance #509-22, Military Equipment Policy, and Chowchilla Police Department Policy No. 705; Annual Review of Ordinance #509-22, Chowchilla Police Department Policy No. 705, and the 2025 Annual Military Equipment Report (Palmer)
3.3 Consideration and Adoption of a City Council Resolution Approving the Master Agreement Between the Madera County Transportation Commission and the City of Chowchilla for the Fiscal Year 2024/2025 Allocation of Regional Surface Transportation Program (RSTP) Exchange Funding and Authorizing the City Administrator or Designee to Sign Necessary Claim Forms to Obtain Future Funding (Rogers)
3.4 Consideration and Acceptance of the March 2025 Check Register Report (Williams) City Council Meeting AGENDA May 13, 2025
PUBLIC HEARINGS – Section 4
4.1 Introduction and First Reading of a City Council Ordinance to Repeal Ordinance #417- 01 (Heritage Preservation Commission) (Wisener)
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Request for Direction Regarding Adjustments to the City’s Outdoor Watering Schedule (Rogers)
ANNOUNCEMENTS – Section 7
MAY 15-18 CHOWCHILLA FAIR
MAY 17 SPRING FESTIVAL PARADE
MAY 21 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM MAY 27 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 9th day of May 2025 at or before 5:00 pm.
Joann McClendon, CMC, City Clerk
May 13, 2025 City Council Meeting – 3pm Closed Session | 4pm Open Session
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Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, April 22, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL 3:04 p.m.
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present: City Administrator Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions: None.
PUBLIC ADDRESS – CLOSED SESSION
No one spoke.
CLOSED SESSION – 3:04 PM
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Administrator Rod Pruett Employee Organizations: City Office Employees Association, Chowchilla Police Officer Association, City Employees Association, Mid Management/Confidential Association, and Unrepresented Employees
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: No reportable action.
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
City Council Meeting MINUTES April 22, 2025
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed the quarterly Madera County Economic Development Commission meeting and their Economic Summit event along with the Mayor and staff.
Mayor Pro Tem Troost attended the Madera County Action Partnershop regular meeting.
Mayr Smith helped Cornerstone with their annual 3-day cleanup along with Public Works staff.
We painted the snack bar, dugouts, trash areas, block walls around trash, weed eating. There is still more to do but simply ran out of time.
2.2 STAFF VERBAL REPORTS
Police Chief Palmer reported on the following: Stats regarding calls for service, proactive activity, misdemeanor arrests, felony arrests and citations for PD and Code Enforcement. He thanked Community Corrections Partnership (CCP) for the $35k donation to purchase a 32’ Toy Hauler trailer to be used as a Command Post. He noted drive by shooting at apartment complex this past week and juveniles being involved. Unable to give further information because juveniles are involved and there are confidentiality issues; noted a juvenile shooting a vehicle in the city limits. The victim being an elder who was a victim because the juvenile wanted to shoot a vehicle; noted the concerns for the lack of parent responsibility and the growing juvenile issues involving gun violence.
Fire Chief Gaumnitz had just returned from the Local Hazard Mitigation Plan Committee kickoff meeting; links are available on the City’s website if anyone is interested. Also attended an EMC meeting, Emergency Medical Committee, where they talked about Madera Hospital being back online. His Volunteer Firefighters are averaging 5 calls per day, lately.
Public Works Director Jason Rogers has been working on the upcoming budget and Capital Improvement Plan. They recently completed Congressionally Directed Spending funding applications and submitted them to our federal representatives for the Roundabouts project.
PG&E was on site today to start the undergrounding work on Washington Rd. in front of that development. And finally, as the Mayor mentioned earlier, Public Works staff partnered with Cornerstone Church for the annual Volunteer Spring Break Event Monday through Wednesday.
He thanked the Church, the volunteers, and the mayor for being out there and participating in this event.
Director of Recreation & Community Engagement Wisener since the last meeting she held interviews for the front desk and recreation assistant; the person selected for the position is in background at this moment. Continuing to review applications for Lifeguard, Lifeguard Supervisor positions. Finalized and hosted the Easter event, well attended and assistance from 4 community volunteers, 2 staff member volunteers, Parks staff, 6 students. We hope to have more volunteers next year. There were 20 participants hosting various stations; the City provided free activities for the kids including an Easter egg scramble, face painting, balloon twister, and bounce houses. American Legion Post 148 had their pancake breakfast fundraiser.
She completed the contract with Chowchilla High School for the upcoming Open Swim program; and, continually planning for the employee barbeque.
City Administrator Pruett has been working on labor negotiations; 2 separate CFD projects, including CFD reimbursement agreements for Rancho Calera and AutoZone; budget prep is the biggest project in the Finance department and department heads are working on their draft budgets for the 2025/206 fiscal year; for Community Development, Director Quintana is working with Self-Help Enterprises on Maple Meadows, and apartment complex off of Washington, where fencing is now up. The project will be completed in two phases. The Orchard View City Council Meeting MINUTES April 22, 2025
housing project is quickly moving forward building homes. After this meeting, he and Council Member Chavez will be attending League of California Cities City Leaders event.
CONSENT CALENDAR – Section 3
3.1 Approval of the April 8, 2025, Special City Council Goal Setting Workshop Minutes (McClendon)
3.2 Approval of the April 8, 2025 Regular City Council Meeting Minutes (McClendon)
3.3 Consideration and Adoption of a City Council Resolution (25-25) Approving the Amended Memorandum of Understanding of the Chowchilla Police Officers Association for the Period Covering July 1, 2025 Through June 30, 2028 (Pruett)
3.4 Second Reading and Adoption of an Ordinance (525-25) Amending Chowchilla Municipal Code Section 2.04.110 – Council Salaries to Increase City Council Member Salaries to the Maximum Allowable Amount (Lerner)
3.5 Informational Item – Quarterly Project Management Update (McClendon)
3.6 Consideration of the Quarterly Fee Waiver Report (Pruett)
3.7 Consideration and Adoption of a City Council Resolution (26-25) Approving Proposed Adjustments to Chowchilla Police Department Lieutenant, Commander and Police Chief Salary Schedules for the Period of July 1, 2025 Through June 30, 2028 (Lerner) Motion by Mayor Pro Tem Troost, Seconded by Council Member Ahmed to Approve the Consent Calendar as Presented. Motion passed by roll call vote.
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution (27-25) Related to Hearing Protests of any Affected Property Owners and Authorizing the City Administrator to Execute Necessary Documents Thereto (2025 Weed Abatement Program) (Gaumnitz) Mayor Smith opened the public hearing at 4:18 p.m.
Spoke:
Javier Aguilar
Mayor Smith closed the public hearing at 4:19 p.m.
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Troost to Approve City Council Resolution # 27-25, Related to Hearing Protests of any Affected Property Owners and Authorizing the City Administrator to Execute Necessary Documents Thereto. Motion passed by roll call vote.
4.2 Consideration and Adoption of a City Council Resolution (28-25) Approving the Close Out of 2020 Community Development Block Grant Program – Coronavirus Response Round 1 (CDBG-CV1) (Quintana)
Mayor Smith opened the public hearing at 4:23 p.m. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:23 p.m.
City Council Meeting MINUTES April 22, 2025
Motion by Council Member Ahmed, Seconded by Council Member Barragan to Approve City Council Resolution # 28-25, Approving the Close Out of 202 Community Development Block Grant Program – Coronavirus Response Round 1 (CDBG-CV1). Motion passed by roll call vote.
4.3 Consideration and Adoption of a City Council Resolution (29-25) Approving the Close Out of 2020 Community Block Grant Program – Coronavirus Response Round 2 and 3 (CDBG-CV2-3) (Quintana)
Mayor Smith opened the public hearing at 4:25 p.m. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:25 p.m.
Motion by Mayor Pro Tem Troost, Seconded by Council Member Ahmed to Approve City Council Resolution # 29-25, Approving the Close Out of 2020 Community Development Block Grant Program – Coronavirus Response Round 2 and 3 (CDBG-CV2-3). Motion passed by roll call vote.
4.4 Consideration and Adoption of a City Council Resolution (30-25) Approving the Close Out of the 20-CDBG-12078 Grant Program (Quintana)
Mayor Smith opened the public hearing at 4:29 p.m. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:29 p.m.
Motion by Mayor Pro Tem Troost, Seconded by Council Member Chavez to Approve City Council Resolution # 30-25, Approving the Close Out of the 20-CDBG-12078 Grant Program. Motion passed by roll call vote.
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Presentation of the City’s Fiscal Year 2023-2024 Financial Statement Audit (Williams)
6.2 Consideration and Adoption of a City Council Resolution (31-25) Approving a $5,000 Contribution From the Council Contingency Fund to Support the Chowchilla-Madera County Fairgrounds Annual Fair Event and Authorizing the City Administrator or Designee to Execute Related Documents Thereto (Wisener) Spoke:
Gene Beels
Motion by Council Member Ahmed, Seconded by Motion by Mayor Pro Tem Troost to Approve City Council Resolution # 31-25 Approving a $5,000 Contribution From the Council Contingency Fund to Support the Chowchilla-Madera County Fairgrounds Annual Fair Event and Authorizing the City Administrator or Designee to Execute Related Documents Thereto. Motion passed by roll call vote.
6.3 Confirmation of Direction on Proposed Solid Waste, Water and Sewer Utility Fee Rate Increases; and, Consideration of a Resolution Approving a Date or a Prop 218 Public Hearing for Proposed Solid Waste, Water and Sewer Utility Rate Increases (Williams) Motion by Council Member Barragan, Seconded by Council Member Ahmed to Approve City Council Resolution # 32-25, Approving a Date or a Prop 218 Public Hearing for Proposed Solid Waste, Water and Sewer Utility Rate Increases; and, selecting scenario #1. Motion passed by roll call vote.
City Council Meeting MINUTES April 22, 2025
ANNOUNCEMENTS – Section 7
APR 25 CAF GOLF TOURNAMENT
APR 27 PORTUGUESE FIESTA & PARADE
MAY 1 NATIONAL DAY OF PRAYER, FAITH HALL, 8:30AM
MAY 3 EMPLOYEE BBQ
MAY 13 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
MAY 15-18 CHOWCHILLA FAIR
MAY 17 SPRING FESTIVAL PARADE
MAY 21 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM
ADJOURNMENT
Mayor Smith Adjourned the April 22, 2025 City Council Meeting at 5:37 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 13, 2025
AGENDA SECTION: Consent
SUBJECT: Approval of a City Council Resolution Reaffirming Ordinance 509-22, Military Equipment Policy, and Chowchilla Police Department Policy No. 705; Annual Review of Ordinance 509-22, Chowchilla Police Department Policy No. 705, and the 2025 Annual Military Equipment Report
PREPARED BY: Daniel Denny, Lieutenant, Chowchilla Police Department ATTACHMENTS: Resolution, Annual Military Equipment Report
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Staff recommends that the City Council approve the Military Equipment Use Policy, Policy 705 of the Chowchilla PD Policy Manual, and the Annual Military Equipment Report. The Policy and ordinance which adopted the Policy must be renewed annually to allow the Department to continue using existing military equipment in the Department’s inventory and acquire new equipment for operational needs. Policy 705, Ordinance 509-22, and the Annual Military Equipment Report comply with the requirements of AB 481 (codified in Gov. Code section 7072) and each type of equipment identified in the Annual Report has complied with the applicable standards in Government Code section 7071(d).
Department Policy 705 was adopted by Ordinance 509-22 in compliance with AB 481. “Military equipment” is defined to include, without limitation, the following equipment: unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, long range acoustic devices, flashbangs, and foundational equipment, such as rifles.
This equipment is used as a component of overall best practices for law enforcement agencies throughout the country. Authorization to continue using this equipment is necessary to protect the safety and welfare of the public and peace officers within the City.
There is a significant interest in ensuring that the Department continues to have access to equipment that provides the Department as many resources as possible to safeguard lives, ensure safety, and protect civil liberties. The use of military equipment is crucial to the Department’s mission and will continue to be strictly regulated through internal processes and oversight, transparency, and City Council and public review.
BACKGROUND:
On January 1, 2022, Governor Newsom signed into law AB 481, codified in Government Code sections 7070 through 7075. This new law requires law enforcement agencies to obtain approval from the applicable governing body of a military equipment use policy (adopted by ordinance) before obtaining funding, acquiring, or using military equipment.
The Department seeks City Council’s approval of Policy 705 (Attachment 2), by renewing Ordinance 22- 03 (Attachment 1), so that the Department is authorized to continue using the equipment as specified in the Policy. The purpose of Policy 705 is to safeguard the public’s welfare, safety, civil rights, and civil liberties. Policy 705 ensures that there are adequate safeguards in place for the use of such equipment, including transparency, oversight, and accountability.
Policy 705 includes an inventory of each piece of equipment identified in Government Code section 7070 that is currently owned by the City, and the current use and cost of each piece of equipment. Policy 705 also allows for other law enforcement agencies to use military equipment when assisting in Chowchilla as long as the assisting agency has a similar military equipment use policy adopted by its governing body.
As required by AB 481, Policy 705 has been posted on the Department’s website. If Policy 705 is reapproved, it will remain posted and publicly available on the Department’s website, along with the Annual Report, for as long as the military equipment is available for use.
As a result of the approval of Policy 705 last year, AB 481 requires the Department to annually submit a military equipment report for each approved type of military equipment to the City Council for as long as the military equipment is available for use. Additionally, the Department must make each annual report publicly available on its website for as long as the equipment is available for use. The annual report must be presented to and reviewed by the City Council at a regular meeting each year, and the City Council must determine at the annual meeting whether each type of military equipment identified in the report continues to comply with the standard of approval and determine whether to renew the ordinance approving Policy 705.
The Annual Report (Attached) contains a comprehensive list of each type of equipment owned by the City and contains all required information in accordance with Government Code section 7072. Future acquisition of any equipment deemed to be “military equipment” will comply with applicable funding and procurement requirements.
REASON FOR RECOMMENDATION:
State requirement per AB 481
FISCAL IMPACT:
None
ALTERNATIVES:
Pros:
• Compliance with AB 481.
Cons:
• Failure to comply with AB 481 would result in the police department’s inability to continue using the equipment as specified in Policy 705.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA REAFFIRMING ORDINANCE 509-22 AND CHOWCHILLA POLICE DEPARTMENT POLICY NO. 705; ANNUAL REVIEW OF ORDINANCE 509-22, CHOWCHILLA POLICE DEPARTMENT POLICY NO. 705, AND THE 2025 ANNUAL MILITARY EQUIPMENT REPORT
WHEREAS, the City Council adopted Chowchilla Police Department Policy 705 (Military Equipment Use) with the adoption of Ordinance 509-22 on April 12, 2022; and WHEREAS, in accordance with Government Code section 7070, et seq., enacted by AB 481, the Police Department has prepared the 2025 Annual Military Equipment Report (“Annual Report”), which is incorporated herein by reference, for review by the City Council; and WHEREAS, at its regular meeting on May 9, 2023, the City Council duly reviewed the Annual Report, Ordinance 509-22, and Policy 705, and reviewed the associated staff report, and considered all public input and other information pertaining to the Annual Report and the authorization to use military equipment presented at the meeting.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. Based on the Annual Report, the City Council determines that each type of military equipment identified in the Annual Report has complied with the applicable standards for approval as set forth in Government Code section 7071, subd. (d).
2. Policy 705 of the Police Department Manual and Ordinance 509-22, which adopted Policy 705 on April 12, 2022, are hereby renewed.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of May, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
1. Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less lethal 12- gauge Super-Sock Beanbag Round.
a. Description, quantity, capabilities, and purchase cost i. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946,
quantity: 02. The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12-gauge Drag Stabilized Beanbag Round up to a distance of 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of De-escalation. ii. 12-GAUGE DRAG STABILIZED BEAN BAG ROUND, cost: $5,
quantity: 50 A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270 feet per second (FPS). Drag Stabilized Bean Bag rounds are discharged from a dedicated 12-gauge shotgun that is
distinguishable by an orange butt stock and fore grip. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 3027 Drag Stabilized Bean Bag is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to “unfold” or “stabilize.” The Drag Stabilized Bean Bag round is a 40-Gram tear shaped bag projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Drag stabilized Bean Bag Round is a very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.
b. Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Situations for use of the less lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
d. Lifespan
Remington 870 Less Lethal
Shotgun- 25 years. Super
Drag Stabilized - No listed
expiration date.
e.Fiscal Impact
Annual maintenance is approximately $50 for each shotgun. f. Training
All officers are trained in the 12 gauge less lethal shotgun as a less lethal option by in-service training. SWAT personnel receive additional training internally when they transfer to the unit. SWAT operators who utilize these munitions have been through and successfully completed a POST approved gas school and/or trained in house by POST certified chemical agent instructors for muzzle blast training.
g. Legal and Procedural Rules
It is the policy of the KCSO to utilize the less lethal shotgun only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
2. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance.
a. Description, quantity, capabilities, and purchase cost i. Colt M4 RIFLE, cost: $1500, quantity: 21. The M4 rifle, officially designated Patrol Rifle, Caliber 5.56MM.
ii. Sig Sauer MCX, cost $1993.93, quantity: 2, Caliber 5.56 AR-15 style rifle w/ red dot sight, suppressor and night vision capabilities designed for use for Chowchilla Police department Officers assigned to the Madera County Regional SWAT Team.
iii. Colt AR10 RIFLE, cost $4500, quantity: 1, Caliber .308 The Colt AR10 with 16" Barrel, is an entry level AR-10 style rifle. This firearm is chambered in .308 Winchester/7.62 NATO Rifle and has a 16" barrel. The magazine holds up to 20 rounds of ammunition and the rifle has a collapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events
iv. Federal 5.56 CALIBER 55/62 GRAIN RIFLE ROUND, cost: $289 per case of 500, quantity: 20 cases. Direct impingement, gas piston, suppressed, unsuppressed, inertia, bolt, pump, supersonic, subsonic, rifle, mid-length, carbine Federal ammunition delivers superior performance for a variety of applications.
v. Federal 40 S&W 180 gr HST JHP, cost: $309.21 per case of 500, quantity: 20 cases.
vi. Federal Premium 308 Winchester 168g Sierra Matchcking BTHP, cost: $60 per box of 20, quantity: 10.
b. Purpose
To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible.
c. Authorized Use
Only members that are POST certified are authorized to use a rifle. d. Lifespan
Colt M4 Rifle – 15 years.
Sig Sauer MCX Rifle – 15 years
Colt AR 10 Rifle – 15 years
Federal Ammunition – no expiration
e. Fiscal Impact
Annual maintenance is approximately $50 for each rifle. f. Training
Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year. g. Legal and Procedural Rules
Use is established under Chowchilla Police Department Policy. It is the policy of the Chowchilla Police Department to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal law regarding the use
3. Tactical Robot
a. Description, quantity, capabilities, and purchase cost i. Transcend Robotics Vantage Tactical Robot, $25,500, quantity 1. b. Purpose
To be used in patrol or tactical situations where an officer can utilize the capabilities of the robot to clear a specific area, structure, room without the threat to a person. The robot utilizes two cameras with pan, tilt zoom, infrared and night vision capabilities. In the event of a SWAT situation the robot can be used to clear areas and or rooms/buildings, carry a payload and also act as an indoor perimeter.
In a SWAT environment the robot can be used to deliver gas. c. Authorized Use
Any member of the department sworn/non-sworn that has been properly trained. d. Lifespan
Vantage Robot - 10 years
Robot Batteries – 1-3 years
e. Fiscal Impact
Annual Maintenance $25
f. Training
Prior to operating the robot officers must attend a training course put on by our department how to properly set up, operate and maintain the it. At time of purchase, two officers attended a company training put on by a company representative.
g. Legal and Procedural Rules
Use is established under Chowchilla Police Department Policy. It is the policy of the Chowchilla Police Department to utilize the robot only for official law enforcement purposes, and pursuant to State and Federal law regarding the us.
4. UAS (Drone)
a. Description, quantity, capabilities, and purchase cost i. DJI Enterprise Matrice 350 RTK, $42,700.00, quantity 1 ii. DJI Mavic 2 Enterprise Dual, $3,850 each, quantity 2 iii.Autel Evo II, $1,700 each, quantity 2
iv. DJI Mavic Mini, $300.00 each, quantity 2
b. Purpose
To be used in patrol and tactical situations where an officer can utilize the capabilities of the UAS (drone) to clear specific area, structure, room without the threat to a person.
The UAS (drone) use cameras with pan, tilt, zoom and infrared capabilities. The UAS (drone) can be used to monitor perimeters during police operations and have lighting capabilities to assist with night usage.
c. Authorized Use
Any member of the department, sworn/non-sworn, that has been properly trained. d. Lifespan
DJI Enterprise Matrice 350 RTK – 10 years
Batteries – 400 charging cycles or 1 year
DJI Mavic 2 Enterprise Dual – 10 years
Batteries – 200 charging cycles or 2-3 years
Autel Evo II – 10 years
Batteries – 300/400 charging cycles or 2-3 years
DJI Mavic Mini – 7 years
Batteries – 2/3 years
e. Fiscal Impact
Annual Maintenance $0 - $750
f. Training
Prior to operating a UAS (drone), officers must attend a training course. If an officer is to operate the UAS (drone) as pilot in command the officer must poses a FAA Part 107 UAS license.
g. Legal and Procedural Rules
Use is established under Chowchilla Police Department Policy. It is the policy of the Chowchilla Police Department to utilize UAS (drones) for official law enforcement purposes, and pursuant to State and Federal Law regarding the use.
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 13, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution and Master Agreement between Madera County Transportation Commission (MCTC) and the City of Chowchilla for the Fiscal Year (FY) 2024/2025, in regard to the allocation of RSTP Exchange Funding
PREPARED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution, 2024/2025 Master Agreement, Application
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Approve the Resolution and Master Agreement between Madera County Transportation Commission (MCTC) and the City of Chowchilla for the Fiscal Year 2024/2025 funds.
BACKGROUND:
The Regional Surface Transportation Program (RSTP) was established by California state Statute utilizing Surface Transportation Program Funds per Section 133 of Title 23 of the United States Code. This program provides flexible funding that may be used by States and localities for projects to preserve and improve the conditions and performance on any Federal-aid highway, bridge and tunnel projects on any public road, pedestrian and bicycle infrastructure, and transit capital and intercity passenger projects. RSTP funds cannot be used on a road Federally functionally classified as a local road, and can only be used on roads classified as: minor collector, major collector, minor arterial, principal arterial, freeway or interstate.
MCTC allocates RSTP funds annually to the City of Chowchilla. The Department of Transportation (DOT) requires an annual approval of a resolution authorizing the use of RSTP funds as well as confirmation of eligible or qualified expenditures which must be requested by application for reimbursement. The Master Agreement commits the City to the terms of these requirements set forth and monitored by MCTC.
REASON FOR RECOMMENDATION:
In order to receive RSTP funds, the Department of Transportation in conjunction with MCTC requires an annual renewal of the Master Agreement to authorize the distribution of RSTP funds for FY 2024/2025.
FISCAL IMPACT:
None
ALTERNATIVES:
Not to approve the agreement between MCTC and the City of Chowchilla and not receive funds from RSTP.
ACTIONS FOLLOWING APPROVAL:
Upon signing of the Resolution and Master Agreement, the Master Agreement is to be submitted to MCTC.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA APPROVING THE
MASTER AGREEMENT BETWEEN THE MADERA COUNTY TRANSPORTATION COMMISSION AND THE CITY OF CHOWCHILLA FOR THE FISCAL YEAR 2024/2025 ALLOCATION OF REGIONAL
SURFACE TRANSPORTATION PROGRAM (RSTP) EXCHANGE FUNDING AND AUTHORIZING
CITY ADMINISTRATOR OR DESIGNEE TO SIGN NECESSARY CLAIM FORMS TO OBTAIN
FUTURE FUNDING
WHEREAS, the City of Chowchilla is entitled to receive $224,872 of Regional Surface Transportation Program (RSTP) funds in the 2024/2025 Fiscal Year; and, WHEREAS, the City of Chowchilla has reserved $224,872 for future projects; and, WHEREAS, said allocations are available to fund qualified and eligible expenditures incurred within the Transit and Street Maintenance Activities of the City as are reflected in Exhibit A to the Attached Master Agreement; and,
WHEREAS, to receive its annual allocation of RSTP funds, the City must agree to the terms presented in the attached Master Agreement and subsequently submit funding applications seeking reimbursement for the expenditure of funds on eligible projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct
2. The Master Agreement between Madera County Transportation Commission and the City of Chowchilla regarding the use of RSTP allocations for the 2024/2025 fiscal year is hereby approved as shown in Attachment A, which is incorporated by reference herein.
3. The City Administrator or designee is authorized to complete and sign future funding applications necessary to obtain reimbursement of funds expended on eligible projects.
4. The Resolution shall take effect immediately.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of May, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
1 MASTER AGREEMENT BETWEEN THE
MADERA COUNTY TRANSPORTATION COMMISSION
AND THE CITY OF CHOWCHILLA
FOR THE FISCAL YEAR 2023/24 ALLOCATION OF RSTP EXCHANGE FUNDING This agreement is made on ________2025 by and between the City of Chowchilla, a public body, hereinafter referred to as “Recipient,” and the Madera County Transportation Commission, hereinafter referred to as “MCTC.”
WHEREAS, the MCTC is the state-designated Regional Transportation Planning Agency for Madera County; and
WHEREAS, as authorized by section 182.6(g) of the Streets and Highways Code, the MCTC has entered into a separate agreement with the State of California, through the Department of Transportation (Caltrans), to assign a defined portion of its annual Regional Surface Transportation Program (RSTP) apportionment to Caltrans in exchange for state funds for specified fiscal year(s); and
WHEREAS, the MCTC is authorized to use these exchanged funds (hereinafter RSTP Exchange Funds) to assist local agencies to promote projects which otherwise qualify for RSTP funds; and WHEREAS, it is contemplated by MCTC and the Recipient that the amount of funding and the projects designated in Exhibit A may change from time to time as set forth below; and WHEREAS, the MCTC has requested the Madera County Auditor-Controller to establish a separate fund for the Federal Apportionment Exchange Program and such a separate fund has been established.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, THE PARTIES HERETO AGREE AS FOLLOWS:
A. The MCTC agrees to allocate RSTP Exchange Funds paid by Caltrans under the Federal Apportionment Exchange Program only for projects as authorized under sections 133(b) and 133 (c) of Title 23, United States Code and Article XIX of the California State Constitution.
B. The Recipient agrees to use RSTP Exchange Funds only for the RSTP Exchange eligible project(s) described in Exhibit A.
C. The Recipient agrees to reimburse funds back to MCTC if it is determined that RSTP Exchange Funds were used for ineligible projects.
2 RSTP Exchange Agreement
1. ADMINISTRATIVE POLICIES
A. The projects described in Exhibit A, and the amounts allocated therefore, may be amended from time to time without changing the rest of this Master Agreement.
B. The Recipient agrees to submit a RSTP Monitoring report to MCTC every 6 months describing the progress towards completion for all projects listed in Exhibit A.
C. The Recipient agrees to mention MCTC’s role in funding the project in any press releases or media events held by the Recipient to promote a funded project.
D. The MCTC agrees to reimburse the Recipient within 30 days of receipt of an accurately completed claim form from the Recipient. The Recipient shall be reimbursed for actual incurred costs that are supported with documentation.
E. The Recipient agrees to cause the completion of the project(s) within three years from the date funds were approved, as recorded in Exhibit A. Failure to complete the project(s) in a timely basis shall allow MCTC to refuse reimbursement and to reprogram such funds for other purposes.
2. COST PRINCIPLES
A. Recipient agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
B. Recipient agrees to require its contractors and subcontractors to:
(1) use Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., to determine the allowability of individual project cost items; and
(2) comply with Federal administrative procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
3. THIRD PARTY CONTRACTING
A. Recipient shall not award a construction contract over $10,000 or other contracts over $25,000 on the basis of a noncompetitive negotiation for work to be performed using Funds without the prior written approval of Caltrans. This provision shall not apply to professional service contracts of the type which are required to be procured in accordance with Government Code Sections 4525 (d), (e), and (f).
3 RSTP Exchange Agreement
B. Recipient agrees that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as project costs only after those costs are incurred and paid for by the subcontractors and only if consistent with Paragraph 6, below.
C. In addition to the above, the audit requirements of third party contractor/ consultants with Recipient shall be consistent with Local Assistance Procedures Manual as published by Caltrans.
4. ACCOUNTING SYSTEM
Recipient, its contractors and subcontractors, shall establish and maintain an accounting system and records that properly accumulate and segregate expenditures by line item.
The accounting system of Recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment claims.
5. RIGHT TO AUDIT
For the purpose of verifying that funds paid hereunder are properly accounted for and proceeds are expended in accordance with the terms of this agreement, the Recipient, its contractors and subcontractors each agrees to grant Caltrans and/or the MCTC auditors access to the Recipient’s books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including but not limited to, the costs of administering those various contracts. All documents shall be made available for inspection by authorized Caltrans or MCTC agents at any time during project development and for a four-year period from date of completion of project or one year after the audit is completed or waived by Caltrans, whichever is later.
6. TRAVEL AND SUBSISTENCE
Payments to contractors and subcontractors for travel and subsistence expenses of Recipient forces and/or its contractors or subcontractors, claimed for reimbursement or applied as local match credit, shall not exceed rates authorized to be paid exempt nonrepresented State employees under current State of California Department of Human Resources (CalHR) rules. If the rates invoiced are in excess of those authorized CalHR rates, then Recipient is responsible for the cost difference and any overpayments shall be reimbursed to the MCTC on demand.
7. PROJECT COMPLETION
Recipient agrees to provide to the MCTC a short report summarizing total project costs and milestones, including before and after photos of the project, for each project within sixty (60) days of completion.
4 RSTP Exchange Agreement
8. GOVERNING LAWS
This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Madera shall be the proper venue for any dispute arising hereunder.
9. CONFLICT OF INTEREST
Recipient warrants that it presently has no interest and shall not acquire any interest during the term of this Agreement, which would directly or indirectly conflict in any manner or to any degree with its full and complete performance of all services under this Agreement.
10. CONSTRUCTION OF AGREEMENT
The parties agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any exhibit or amendment. To that end, it is understood and agreed that this Agreement has been arrived at through negotiation, and that neither party is to be deemed the party which prepared this Agreement within the meaning of Civil Code Section 1654. Section and paragraph headings appearing herein are for convenience only and shall not be used to interpret the terms of this Agreement.
11. WAIVER
Any waiver of any term or condition hereof must be in writing. No such waiver shall be construed as a waiver of any other term or condition herein.
12. SUCCESSORS AND ASSIGNS
This Agreement and all rights, privileges, duties and obligations hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns and heirs.
13. TIME IS OF THE ESSENCE
The parties mutually acknowledge and agree that time is of the essence with respect to every provision hereof in which time is an element. No extension of time for performance of any obligation or act shall be deemed an extension of time for performance of any other obligation or act, nor shall any such extension create a precedent for any further or future extension.
14. EXECUTION OF AGREEMENT
Any individual executing this Agreement on behalf of an entity represents and warrants that he or she has the requisite authority to enter into this Agreement on behalf of such entity and to bind the entity to the terms and conditions hereof. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. 5 RSTP Exchange Agreement
15. ENTIRE AGREEMENT
This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.
16. TERMINATION DATE
This Agreement shall remain in effect for a period of three (3) years from the date of this Agreement.
17. AMENDMENTS
Any changes to Exhibit A of the Agreement requested by the Recipient shall be implemented by a written amendment to Agreement and approved by both parties.
IN WITNESS WHEREOF, MCTC and Recipient execute this Agreement as follows:
MADERA COUNTY TRANSPORTATION COMMISSION
_________________________________ ___________
Patricia Taylor Date
Executive Director
Recipient:
CHOWCHILLA
_______________________________ ___________
Rod Pruett Date
City Administrator
Approved as to Form:
_______________________________ ___________
Mary Lerner, Attorney Date
RSTP APPLICATION
EXHIBIT A
MADERA COUNTY TRANSPORTATION COMMISSION
Application for RSTP Exchange Funds
Fiscal Year Cycle:
Application Number:
Applicant Agency:
Project Manager:
PLANNED EXPENDITURES
PROJECT NAME PROJECT DESCRIPTION
(including streets and roads)
CATEGORY OF
ELIGIBILITY
ESTIMATED
AMOUNT
TOTAL
Submitted By:
__________________________________________________
Signature of Authorized Representative
__________________________________________________
Title and Date
Reviewed By:
__________________________________________________
Signature of MCTC Representative
REPORT TO THE CITY COUNCIL
Item 3.4
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 13, 2025
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational only. The invoices paid are shown in the attached listing of invoices.
BACKGROUND:
Presented this evening is a list of invoices paid in April 2025.
REASON FOR RECOMMENDATION:
Informational item only.
FISCAL IMPACT:
Each item shown on the invoice list includes a description of that item and the amount of the invoice.
ALTERNATIVES:
Not applicable.
ACTIONS FOLLOWING APPROVAL:
None.
5/7/2025 2:55:26 PM Page 1 of 5
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 04/01/2025 - 04/30/2025
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
04/01/2025 69262 Cecilia Serna Utility Billing Outstanding Check -22.85 04/01/2025 69263 Dusty Hamlin Utility Billing Outstanding Check -136.27 04/01/2025 69264 Beatriz Herrera Utility Billing Outstanding Check -139.23 04/02/2025 69265 Liliana Moreno Diaz Utility Billing Outstanding Check -146.86 04/02/2025 69266 Ashraf Alkhanshall Utility Billing Outstanding Check -155.80 04/07/2025 69267 CA State Disbursement Unit Accounts Payable Outstanding Check -1,008.91 04/07/2025 69268 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -860.00 04/07/2025 69269 Void Check Accounts Payable Voided Check 0.00 04/07/2025 69270 Chowchilla Employees Assn. Accounts Payable Outstanding Check -240.00 04/07/2025 69271 Chowchilla Mid-Management Accounts Payable Outstanding Check -100.00 04/07/2025 69272 Chowchilla Office Accounts Payable Outstanding Check -134.00 04/07/2025 69273 Fitness Peak Accounts Payable Outstanding Check -70.00 04/07/2025 69274 Madera County Sheriff Civil Division Accounts Payable Outstanding Check -797.57 04/07/2025 69275 U.S. Bank (PARS) Accounts Payable Outstanding Check -281.48 04/09/2025 69276 Bumpin N Jumpin Party Rentals LLC Accounts Payable Outstanding Check -400.00 04/09/2025 69278 Larry Gideon Utility Billing Outstanding Check -93.56 04/10/2025 69277 Division of State Architect Accounts Payable Outstanding Check -20.00 04/16/2025 69279 Don Berry Construction, Inc. Utility Billing Outstanding Check -1,035.38 04/16/2025 69280 Ricky & Jillian Barrett Utility Billing Outstanding Check -109.44 04/16/2025 69281 Anthony Lugo Utility Billing Outstanding Check -96.72 04/17/2025 69282 Aanonson Sprinkler Company Accounts Payable Outstanding Check -639.33 04/17/2025 69283 AFLAC Accounts Payable Outstanding Check -926.84 04/17/2025 69284 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -274.99 04/17/2025 69285 Association of California Airports Accounts Payable Outstanding Check -150.00 04/17/2025 69286 AT & T Accounts Payable Outstanding Check -106.29 04/17/2025 69287 AT & T CALNET Accounts Payable Outstanding Check -1,010.69 04/17/2025 69288 AutoZone Parts, Inc Accounts Payable Outstanding Check -84.02 04/17/2025 69289 Ayers Distributing Accounts Payable Outstanding Check -1,341.00 04/17/2025 69290 Badger Meter Inc. Accounts Payable Outstanding Check -1,272.88 04/17/2025 69291 Baker Supplies and Repairs Accounts Payable Outstanding Check -117.45 04/17/2025 69292 BSK Associates Accounts Payable Outstanding Check -2,252.00 04/17/2025 69293 Bumpin N Jumpin Party Rentals LLC Accounts Payable Outstanding Check -740.00 04/17/2025 69294 CalTraffic Signs Accounts Payable Outstanding Check -1,294.14 04/17/2025 69295 Caltronics Business Systems Accounts Payable Outstanding Check -589.43 04/17/2025 69296 Central Valley Veterinary Clinic Accounts Payable Outstanding Check -300.00 04/17/2025 69297 Comcast Accounts Payable Outstanding Check -289.48 Bank Transaction Report Issued Date Range: -
5/7/2025 2:55:26 PM Page 2 of 5
Cleared
Date Number Description Module Status Type Amount
Issued
Date
04/17/2025 69298 Cop Ware Inc. Accounts Payable Outstanding Check -705.00 04/17/2025 69299 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -90.00 04/17/2025 69300 D & V Sporting Gear Accounts Payable Outstanding Check -532.88 04/17/2025 69301 DATCO Services Coporation Accounts Payable Outstanding Check -65.70 04/17/2025 69302 De Lage Landen Financial Services Inc. Accounts Payable Outstanding Check -1,693.26 04/17/2025 69303 Farmers Hardware Accounts Payable Outstanding Check -358.20 04/17/2025 69304 Void Check Accounts Payable Voided Check 0.00 04/17/2025 69305 Grainger Accounts Payable Outstanding Check -27.45 04/17/2025 69306 Granite Construction Company Accounts Payable Outstanding Check -33,704.84 04/17/2025 69307 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,020.00 04/17/2025 69308 Holt of California Accounts Payable Outstanding Check -2,061.80 04/17/2025 69309 Joann McClendon Accounts Payable Outstanding Check -296.06 04/17/2025 69310 John Chavez Reversal Accounts Payable Outstanding Check Reversal 254.60 04/17/2025 69310 John Chavez Accounts Payable Outstanding Check -254.60 04/17/2025 69311 Joshua Cobb Accounts Payable Outstanding Check -115.00 04/17/2025 69312 L.N. Curtis & Sons Accounts Payable Outstanding Check -1,082.11 04/17/2025 69313 Law & Associates Investigations Accounts Payable Outstanding Check -800.00 04/17/2025 69314 Mace Pest Control Accounts Payable Outstanding Check -90.00 04/17/2025 69315 Madera Tribune Accounts Payable Outstanding Check -520.00 04/17/2025 69316 Metro Uniform of Merced Accounts Payable Outstanding Check -34.65 04/17/2025 69317 Michael Baker International Inc. Accounts Payable Outstanding Check -3,151.20 04/17/2025 69318 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -151,400.33 04/17/2025 69319 NBS Accounts Payable Outstanding Check -2,000.00 04/17/2025 69320 Occupational Health Centers of California Accounts Payable Outstanding Check -621.00 04/17/2025 69321 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,001.70 04/17/2025 69322 OHD, LLLP Accounts Payable Outstanding Check -1,010.00 04/17/2025 69323 O'Reilly Auto Parts Accounts Payable Outstanding Check -266.58 04/17/2025 69324 PACE Supply Corp Accounts Payable Outstanding Check -2,112.67 04/17/2025 69325 Pacific Plan Review Inc Accounts Payable Outstanding Check -4,620.00 04/17/2025 69326 ProClean Supply Accounts Payable Outstanding Check -41.30 04/17/2025 69327 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -709.63 04/17/2025 69328 Prudential Overall Supply Accounts Payable Outstanding Check -529.52 04/17/2025 69329 Purl's Sheet Metal & Air Conditioning Inc. Accounts Payable Outstanding Check -204.00 04/17/2025 69330 Quad Knopf, Inc. Accounts Payable Outstanding Check -22,735.24 04/17/2025 69331 Void Check Accounts Payable Voided Check 0.00 04/17/2025 69332 Railworks Track Systems LLC Accounts Payable Outstanding Check -215.00 04/17/2025 69333 Rain for Rent Accounts Payable Outstanding Check -2,073.82 04/17/2025 69334 Rick Manuel Medeiros Accounts Payable Outstanding Check -750.00 04/17/2025 69335 S & W Auto Parts Inc. Accounts Payable Outstanding Check -213.11 04/17/2025 69336 Southern Tire Mart LLC Accounts Payable Outstanding Check -1,007.56 04/17/2025 69337 Sparkletts Accounts Payable Outstanding Check -27.47 04/17/2025 69338 Specialized Utility Services Program Accounts Payable Outstanding Check -42,250.00 04/17/2025 69339 State Water Resources Control Accounts Payable Outstanding Check -80.00 Bank Transaction Report Issued Date Range: -
5/7/2025 2:55:26 PM Page 3 of 5
Cleared
Date Number Description Module Status Type Amount
Issued
Date
04/17/2025 69340 Stericycle, Inc. Accounts Payable Outstanding Check -162.06 04/17/2025 69341 Sun Ridge Systems, Inc. Accounts Payable Outstanding Check -33,042.00 04/17/2025 69342 T & T Pavement Markings & Products Inc. Accounts Payable Outstanding Check -187.58 04/17/2025 69343 Temple Display, LTD Accounts Payable Outstanding Check -569.00 04/17/2025 69344 The Sherwin-Williams Company Accounts Payable Outstanding Check -734.88 04/17/2025 69345 T-Mobile USA Inc Accounts Payable Outstanding Check -344.65 04/17/2025 69346 Toshiba Financial Services Accounts Payable Outstanding Check -381.72 04/17/2025 69347 Trianagle Rock Products/Vulcan Materials Accounts Payable Outstanding Check -1,025.46 04/17/2025 69348 Turner's Towing Accounts Payable Outstanding Check -842.00 04/17/2025 69349 Tyler Technologies, Inc. Accounts Payable Outstanding Check -14,040.25 04/17/2025 69350 U.S. Security Supply, Inc. Accounts Payable Outstanding Check -370.92 04/17/2025 69351 US Bank Accounts Payable Outstanding Check -4,050.00 04/17/2025 69352 US BANK (CAL-CARD) Accounts Payable Outstanding Check -4,357.48 04/17/2025 69353 Void Check Accounts Payable Voided Check 0.00 04/17/2025 69354 US Post Office Accounts Payable Outstanding Check -2,742.90 04/17/2025 69355 Valley Animal Hospital of Merced Accounts Payable Outstanding Check -91.00 04/17/2025 69356 Van De Pol Petroleum Accounts Payable Outstanding Check -9,581.46 04/17/2025 69357 Van De Pol Petroleum Accounts Payable Outstanding Check -322.97 04/17/2025 69358 Vision Service Plan - (CA) Accounts Payable Outstanding Check -787.41 04/17/2025 69359 Zarcostinting, LLC Accounts Payable Outstanding Check -500.00 04/17/2025 69360 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -4,047.54 04/22/2025 69361 CA State Disbursement Unit Accounts Payable Outstanding Check -1,008.91 04/22/2025 69362 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -989.00 04/22/2025 69363 Void Check Accounts Payable Voided Check 0.00 04/22/2025 69364 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 04/22/2025 69365 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 04/22/2025 69366 Chowchilla Office Accounts Payable Outstanding Check -134.00 04/22/2025 69367 Fitness Peak Accounts Payable Outstanding Check -70.00 04/22/2025 69368 Madera County Sheriff Civil Division Accounts Payable Outstanding Check -554.52 04/22/2025 69369 U.S. Bank (PARS) Accounts Payable Outstanding Check -139.10 04/28/2025 69373 Dawnya Rambo Utility Billing Outstanding Check -52.80 04/29/2025 69370 Kimberly Torres Utility Billing Outstanding Check -60.72 04/29/2025 69371 Kevin Pettit Accounts Payable Outstanding Check -1,380.00 04/29/2025 69372 Riverview Ranches Accounts Payable Outstanding Check -1,000.00 Bank Account 200650906 Total: (113) -386,398.02
Bank Account: 200695379 - Payroll-Tri Counties
04/04/2025 634 634 Payroll Outstanding Check -284.40
04/04/2025 04/03/2025 635 635 Payroll Cleared Check 0.00 04/04/2025 636 636 Payroll Outstanding Check -210.61
04/04/2025 637 637 Payroll Outstanding Check -284.40
04/18/2025 638 638 Payroll Outstanding Check -95.78
Bank Account 200695379 Total: (5) -875.19
Bank Transaction Report Issued Date Range: -
5/7/2025 2:55:26 PM Page 4 of 5
Report Total: (118) -387,273.21
Bank Transaction Report Issued Date Range: -
5/7/2025 2:55:26 PM Page 5 of 5
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 113 -386,398.02
200695379 Payroll-Tri Counties 5 -875.19
Report Total: 118 -387,273.21
Cash Account Count Amount
**No Cash Account** 6 0.00
999 999-0100-0215 Cash In Bank 108 -386,398.02
999 999-0100-0216 Cash In Bank (Payroll) 4 -875.19
Report Total: 118 -387,273.21
Transaction Type Count Amount
Check 117 -387,527.81
Check Reversal 1 254.60
Report Total: 118 -387,273.21
REPORT TO THE CITY COUNCIL
Item 4.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 13, 2025
AGENDA SECTION: Public Hearing
SUBJECT: Introduction and First Reading of a City Council Oridinance to Repeal Ordinance No. 417-01 (Heritage Preservation Commission) PREPARED BY: Stacy Wisener, Director of Recreation & Community Engagement ATTACHMENTS:
1. Ordinance No. 417-01 (Original Heritage Preservation Commission Ordinance)
2. Page of January 13, 2015 City Council Meeting Minutes (Putting Commission on Inactive Status)
3. City Council Resolution No. 106-16 (Reactivating the Commission)
4. Draft Ordinance Repealing Ordinance No. 417-01
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
It is recommended that the City Council waive the First Reading of an ordinance repealing Ordinance No. 417-01, thereby eliminating the Heritage Preservation Commission, placing the item on Consent for approval on the May 27, 2025 City Councl meeting agenda.
BACKGROUND:
Ordinance No. 417-01 was adopted in 2001 to create the Heritage Preservation Commission for the purpose of recognizing, protecting, and promoting the retention and use of heritage resources within the City of Chowchilla. In January 2015, the City Council placed the Commission on inactive status due to lack of quorum and sustained inactivity over two and a half years. Subsequently, in October 2016, the City Council passed Resolution No. 106-16 reactivating the Commission and appointing new members. Despite these efforts, the Commission has once again become inactive and has not played a sustained role in the City’s operations.
FISCAL IMPACT:
There is no direct fiscal impact associated with this action. Minor savings in staff time and administrative support may occur.
ALTERNATIVES:
1. Take No Action – Leave Ordinance 417-01 in place, despite the Commission’s inactivity.
2. Amend the Ordinance – Revise the structure or requirements to attempt to reestablish a workable Commission.
3. Reactivate the Commission – Appoint new members and resume operations under the current ordinance structure.
4. Repeal Now and Revisit in Future if Needed – Repeal the ordinance now while maintaining the option to create a new heritage body in the future, if priorities or conditions change.
CONCLUSION
The Heritage Preservation Commission has been inactive for extended periods, including after its reactivation in 2016. Its responsibilities have been absorbed into other operational functions of the City.
Repealing Ordinance 417-01 reflects the current organizational needs and allows flexibility for future heritage planning efforts if desired. Staff recommends that the City Council approve the proposed repeal.
COUNCIL RESOLUTION # 106- 16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
AUTHORIZING THE REACTIVATION OF THE HERITAGE PRESERVATION COMMISSION
AND APPOINTING COMMISSIONERS TO FULLY IMPANEL THE BODY
WHEREAS, at their January 19, 2015 meeting, due to two and a half years of lack of quorum and inactivity, the City Council placed the Heritage Preservation Commission on inactive status; and
WHEREAS, due to the recently enacted building incentives, there has been a rise of interest in updating some of the downtown structures; and WHEREAS, the City of Chowchilla seeks guidance from the Heritage Preservation Commission regarding refacing heritage buildings; and
WHEREAS, in order to not impede the building permit process, the City Council has the ability to appoint Commissioners into the vacant seats to fully impanel the body, allowing for a quorum; and
WHEREAS,
NOW, THEREFORE, LET IT BE RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The above recitals are true and correct.
2. City Council authorizes the reactivation of the Heritage Preservation Commission with appointments as follows:
Patrick DeWall
Marlene Holst
Rosli Cornaggia
Emil Stagnaro
Alfred Hanson
City Administrator or his/ her Designee
Vacant
3. This resolution is effective immediately upon adoption PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of October, 2016 by the following vote to wit:
AYES: 4 — Haworth, Walker, Chavez, Gaumnitz
NOES: 0
ABSENT: 1 - Ahmed
ABSTAIN: 0
APPROVED:
Mary Gaumnitz, Mjyor Pro Tem
ATTEST:
Joann McClendon, CMC
City Clerk
ORDINANCE # -25
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA REPEALING ORDINANCE NO. 417-01, ELIMINATING THE HERITAGE PRESERVATION
COMMISSION
WHEREAS, Ordinance No. 417-01 established the Heritage Preservation Commission on July 9, 2001, to recognize, protect, and promote the retention and use of heritage resources within the City; and
WHEREAS, the City Council placed the Commission on inactive status in 2015 due to a prolonged lack of quorum and inactivity; and
WHEREAS, the Commission was formally reactivated in 2016 through City Council Resolution No. 106-16, but has again fallen into inactivity; and WHEREAS, many of the Commission’s intended functions are now carried out through existing City departments and procedures, including Planning Commission review and compliance with the California Environmental Quality Act (CEQA); and WHEREAS, maintaining the Commission creates administrative obligations without providing ongoing public benefit; and
WHEREAS, repealing Ordinance No. 417-01 does not preclude the City Council from creating a new heritage preservation body in the future, should the need arise.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHOWCHILLA DOES ORDAIN AS FOLLOWS:
SECTION 1. Ordinance No. 417-01, establishing the Heritage Preservation Commission, is hereby repealed in its entirety.
SECTION 2. EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days after its adoption.
SECTION 3. PUBLICATION. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published according to law.
INTRODUCED at a regular City Council meeting on the 13th day of May 2025.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this ___ day of May, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 13, 2025
AGENDA SECTION: New Business
SUBJECT: Request for Direction Regarding Adjustments to the City’s Outdoor Watering Schedule
PREPARED BY: Mike Breashears, Water System Supervisor
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution, Draft Utilities Rate Study
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
That the Council provide direction to staff regarding proposed adjustments to the City’s Outdoor Watering Schedule, specifically redefining the Summer and Winter periods and considering the implications of expanding outdoor watering days.
REASON FOR RECOMMENDATION:
The City of Chowchilla currently maintains the following watering schedule:
• Summer Season (May 1 – November 30):
o Even-numbered addresses: Tuesdays and Saturdays
o Odd-numbered addresses: Wednesdays and Sundays
o Commercial/Public Spaces: Mondays and Fridays
• Winter Season (December 1 – April 30):
o All addresses: One day per week (Friday, Saturday, or Sunday) Staff recommends modifying the seasonal timeframes as follows to better align with regional weather patterns and seasonal demand:
• Proposed Summer Season: April 1 – October 31
• Proposed Winter Season: November 1 – March 31
Regarding the possibility of increasing the number of watering days and the potential impact of that action, staff have determined that there are significant operational and regulatory risks that must be considered.
Outdoor irrigation already comprises the majority of the City’s annual water demand. Expanding watering access may significantly increase groundwater pumping, reduce drought resiliency, and place the City at risk of noncompliance with State conservation mandates.
One of the largest considerations is regulatory. Urban water suppliers in California must adhere to a growing number of long-term water conservation laws and efficiency standards:
SBx7-7 (20x2020 Water Conservation Act)
• Required a 20% reduction in urban per capita water use by 2020 (benchmark year: 2010). • Chowchilla met its target but must continue tracking usage against this historic benchmark.
AB 1668 and SB 606 (Making Conservation a California Way of Life) • Starting in 2025, suppliers must annually meet a Water Use Objective (WUO) based on:
o Indoor Residential Use: 47 gallons per capita per day (GPCD) o Outdoor Use: Based on irrigable landscape area and local evapotranspiration (ET) o Commercial/Institutional Irrigation: Based on dedicated irrigation meter usage • Chowchilla’s Current Objective (2021 baseline): ~123 GPCD • City’s Current Actual Use: ~119 GPCD
The narrow buffer leaves little room for increased outdoor use without triggering enforcement risk.
State Water Resources Control Board (SWRCB) Water Use Objective Tool SGMA (Sustainable Groundwater Management Act)
• Requires the Chowchilla Subbasin to be sustainably managed by 2040. • Excessive pumping by cities or agencies can result in state-imposed restrictions or pumping allocations.
The following regulatory enforcement and penalties are as follows:
Regulation Compliance Year Enforcement
Agency
Penalties
SBx7-7 (20x2020) 2020 (past) DWR Ineligibility for state grants or loans AB 1668 / SB 606 2025 (take effect)
2027 (enforcement)
SWRCB Fines: up to $1,000/day;
$10,000/day during drought
emergencies
SGMA Ongoing (by 2040) DWR / SWRCB State takeover of groundwater basin, extraction fees, or allocation
limits
Operationally, adding additional watering days could have several impacts. • Increased Water Demand –
o Potentially a 30–50% increase in weekly outdoor water usage, depending on resident behavior and lot size.
o Higher daily peak demand, which can lead to stress on the water distribution system. o Increasing the City's per capita water use above the WUO (145 – 160 GPCD) • Increased operational costs for pumping
o Increase in monthly energy and chemical costs by 10–25% • Increased equipment wear and maintenance costs. Longer and more frequent operation accelerates wear on:
o Pump motors, shafts, and bearings
o Motors and seals
o Column pipe and bowls
• Greater strain on groundwater resources
While the City of Chowchilla currently maintains a two-day outdoor watering schedule, several of Chowchilla’s neighboring cities maintain a three-day outdoor watering schedule. It is important to note though that while they may be at three days a week watering, they are also subject to the same State regulations as Chowchilla, specifically, the WUO requirement. A cursory view of the State’s Water Use Objective Exploration Tool, several of these cities (Clovis, Fresno, Kerman, Los Banos, Merced) currently exceed the State’s objective. As a result, if those cities continue to exceed their water use objective, they will need to find ways to meet it. One potential method they could employ would be a reduction of watering days. Conversely, Chowchilla under the two-day watering schedule, is currently meeting the WUO requirement. As stated above, adding additional days will likely increase the City's per capita water use above the WUO.
At this time, it is the recommendation of staff to adjustment the seasonal periods for the City’s Outdoor Watering Schedule by moving the Summer season to April 1–October 31 and the Winter season to November 1–March 31. Staff further recommends maintaining the existing watering days in both seasons to protect against unintended increases in water use and to remain in compliance with evolving State regulations.
FISCAL IMPACT:
The recommendation for a seasonal adjustment and policy clarification has no direct fiscal cost. However, expanding allowable watering days in the future could result in:
• Increased revenue to the Water Fund due to increased water usage. • Increased operational costs for pumping, chlorine treatment, and equipment wear. • Potential State penalties or funding ineligibility in the event of noncompliance.
ALTERNATIVES:
1. Approve the proposed change in seasonal watering dates while maintaining existing watering days.
2. Approve the proposed change in seasonal watering dates and increase watering days.
3. Approve the proposed change in seasonal watering dates and increase watering days but change the prohibited watering hours from 10am to 7pm to shift demand to later in the evening.
4. Retain both the existing watering calendar and schedule.
ACTIONS FOLLOWING APPROVAL:
Implement Council direction