AGENDA
City Council Meeting
Council Chamber, Chowchilla City Hall
130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, July 22, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least 4 days prior to a regular meeting 1 day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
City Council Meeting AGENDA July 22, 2025
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the July 8, 2025 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the Quarterly Smart Sheets (McClendon)
3.3 Second Reading and Adoption of an Ordinance Amending Chowchilla Municipal Code Section 2.04.110 – Council Salaries, to Authorize the Mayor to Temporarily Receive Additional Compensation (Lerner)
3.4 Consideration and Acceptance of the Quarterly Fee Waiver Report (Pruett)
3.5 Consideration and Acceptance of the June 2025 Financials Report (Williams) PUBLIC HEARINGS – Section 4
4.1 Introduction and First Reading of an Ordinance Amending Chowchilla Municipal Code Section 13.05 – Backflow Prevention and Cross-Connection Control (Rogers)
4.2 Consideration and Adoption of a City Council Resolution Confirming the Diagram and Assessments and Approving the Levy and Collection of the Annual Assessments for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla for Fiscal Year 2025-2026 (Rogers)
City Council Meeting AGENDA July 22, 2025
DEFERRED BUSINESS – Section 5
5.1 Request for Direction Regarding Continuation of Development Impact Fee Reductions or Amendment of Development Agreements with Current Fee Schedule (Quintana)
NEW BUSINESS – Section 6
ANNOUNCEMENTS – Section 7
JULY 25 LAST DAY OF SUMMER OPEN SWIM PROGRAM, CUHS SWIMMING POOL, 12:30PM - 4PM JULY 26 MOVIES IN THE PARK, MUFASA, VETERANS PARK, AT SUNSET AUG 12 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
AUG 15 STARGAZING, ED RAY PICKLE BALL COURTS, 8:30PM
AUG 20 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM AUG 22 COMMUNITY PARTY IN THE PARK, VETERANS PARK, 7PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 18th day of July, 2025 at or before 4:00 pm.
Joann McClendon, CMC, City Clerk
July 22, 2025 City Council Meeting | 3pm Closed Session | 4pm Open Session
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Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, July 8, 2025
Open Session: 4:00 pm.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith (absent)
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez (absent) City staff and contract employees present: City Administrator Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Public Works Director Jason Rogers, Community & Economic Development Director Jaime Quintana, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon CONSIDERATION OF APPROVAL OF AGENDA | Additions and/or Deletions: None.
OPEN SESSION – 4:03 pm
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Dennis Haworth introduced himself as the new Chowchilla Chamber of Commerce Manager.
Bethany McLane, Trinity Pregnancy Resource Center, addressed the Council with concerns over the homeless using the property at 350 Trinity to drink, use drugs, leaving paraphernalia and trash around. They seem to be using a bench to gather at night. The outside of the building smells like urine, and at times, human excrement is found nearby. She would like some help deterring these activities, as they are unsanitary and scare people coming in for assistance and/or care. She is especially concerned as families may come in with children who are not wearing any shoes.
David Salters addressed the Council regarding his property at Salters Distributing.
Debbie Lewis addressed the Council regarding a code enforcement issue at her family’s property.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Pro Tem Troost attended Music in the Park.
2.2 STAFF VERBAL REPORTS
City Council Meeting MINUTES July 8, 2025
Police Chief Palmer reported that since the last meeting, the Chowchilla Police Department has responded to 1,237 calls for service. Conducted 615 proactive stops, resulting in 36 misdemeanor arrests, nine felony arrests, and 34 citations issued. Code Enforcement responded to 46 calls for service and took eight different actions. Animal Control took in 8 more dogs last month, but we were able to send a total of 13 dogs to rescue, and 3 were adopted.
Also took in 11 cats, where 6 were sent to rescue and 7 were trapped, Neutered, and released.
On the night of July 4, we had 10 officers on patrol who responded to 75 calls for service. That evening, the officers had 5 people in custody. They were transported to Madera County Jail for charges such as felony possession of methamphetamine with intent to sell, another felony in possession for sales, as well as a restraining order violation, felony warrant, battery upon a person, and public intoxication. All of these arrests take multiple officers to deal with and transport. Additionally, officers issued four citations for illegal fireworks, while also dealing with a domestic dispute. The officers were very busy not only trying to deal with the aerial fireworks, but also dealing with those out there selling methamphetamines.
Fire Chief Gaumnitz provided a recap of Fourth of July activity, noting it was a particularly busy night for our fire personnel. The department responded to several vegetation fires, a backyard fire that nearly escalated into a structure fire, a field fire, and also dealt with illegal aerial fireworks being launched near the Ash Slough area. As is tradition, our volunteer firefighters organized a Fourth of July BBQ for their families, knowing they would likely be called away to respond to emergencies. This year was no exception. While they were able to return briefly to grab a quick meal, they were back out shortly afterward, responding to calls and helping the community’s children light fireworks. Many volunteers didn’t return to the station until 1 am the following morning. A huge thank you went out to our dedicated volunteer firefighters for their sacrifice, commitment, and service to our community. In June, the department responded to a total of 81 incidents, with 322 individual volunteer responses—a testament to the continued dedication of our team.
Chief Gaumnitz also asked for a moment of reflection and prayers for recent tragedies impacting the fire service. In Texas, flood victims are still recovering, and in Idaho, there was a heartbreaking incident where a fire was intentionally set, followed by gunfire that killed two fire chiefs and left an engineer hospitalized. He emphasized how tragic and unsettling it is, as firefighters typically do not expect to face the same dangers as law enforcement. “We go out to put out fires or help someone medically,” he said, “not expecting to be in harm’s way like that.” Lastly, the Chief acknowledged the large fires currently burning in California and extended thoughts and prayers to all communities and firefighters affected.
Public Works Director Rogers reported that he recently completed and submitted a grant application to the U.S. Department of Transportation’s Safe Streets for All (SS4A) grant program. If approved, it will install a missing sidewalk and ADA Ramps near Wilson Middle School and the High School. I will keep you updated on its status. His department completed the RFP for Grant Writing Services and began advertising. This will involve a consultant researching and preparing grants for the City. The consultant will look for grants related to infrastructure, community development, and emergency services. They also completed the RFP and began advertising for the Highway Safety Improvement Program project. This initiative aims to enhance intersection safety at various city intersections by implementing additional lighting, signage, crosswalks, and RRFBs. (Ave 24 1/2 & Rd 16; Robertson Blvd & 8th St; 7th & Robertson Blvd; Ave 24 1/2 & Chowchilla Blvd; S 3rd St & Colusa Ave; N 5th St & Riverside Ave; N 4th St & Ventura; Orange Ave & S 12th St; N 5th St & Ventura.) Community & Economic Development Director Quintana recently attended the League of California Cities event, where he met with representatives David Topanga and Matt Reade.
Both provided a broad overview of the current economic landscape from both state and federal perspectives. They also extended an open invitation for city council members and administration to reach out directly with any comments or questions, emphasizing their willingness to build City Council Meeting MINUTES July 8, 2025
stronger relationships with local governments. Director Quintana appreciated the opportunity to visit Sonora and observe how that community is thriving through tourism. He expressed a desire to bring similar economic vitality and tourism-driven growth to our own community. On the economic development front, staff is currently in communication with three potential pharmacy store owners who have expressed interest in opening a pharmacy in town. Of these, Chowchilla Pharmacy is the furthest along in the process. They are currently awaiting final approval from the California State Board of Pharmacy to begin operations. Director Quintana has also spoken with Brent Rose, who has confirmed a strong and vetted commitment to bringing this pharmacy to fruition.
Director Wisener, our Music and Movies in the Park series continues to be well-attended and well-received. Community feedback has been overwhelmingly positive, with many expressing appreciation for these family-friendly events. A reminder to Council: events are only canceled if the temperature exceeds 105°F at the time of the event. Since these events begin at sundown in a fully shaded park, it often feels much cooler than projected temperatures. We always aim to proceed as planned, but safety remains our top priority, especially during July when heat becomes more challenging. Any cancellations will be made only when absolutely necessary.
Our Open Swim program has seen record-breaking attendance this summer. We reached a peak of 112 swimmers in a single day, which is a new high. However, to maintain safety and remain in compliance with Red Cross standards, we’ve implemented a cap of 100 swimmers per session, allowing our three lifeguards to monitor approximately 33 swimmers each. To date, we’ve had a total of 1,162 swimmers over 17 operating days.
Upcoming Event – Party in the Park: Our annual Party in the Park (a citywide block party) is scheduled for August 22. We’re working to engage local service clubs and nonprofit organizations in creating stronger community ties and encouraging future membership growth. 4th of July Fireworks Recap: The Chowchilla Lions Club successfully hosted its annual Fireworks Show on Sunday, featuring live music. The City supported the event by designing and distributing the event flyer across all platforms and offering use of the PA system, which the Lions Club utilized.
Looking Ahead: While summer events remain active, our team is already planning for Halloween and Christmas. These large-scale events require months of preparation, and planning has already begun to ensure another successful holiday season.
Little League Update: The 10U All-Stars won two games and had a great season, especially notable since all players were first-time All-Stars. The Majors played two close games but were eliminated in Fresno. The 50/70 team had an incredible postseason, finishing 5–1 and winning both the District 10 and Section 7 Championships. The Juniors also claimed the Section 7 Championship in Visalia and will advance to compete in San Jose this weekend.
City Clerk McClendon reporting on behalf of HR, we have the Parks and Facilities Worker recruitment open. It closes on the 24th, and we already have over 30 applications.
City Administrator Pruett continued his meetings with staff this past week, focusing on the implementation of the recently approved budget. He had another meeting regarding the CFDs.
Both are continuing to move forward. We reviewed proposed numbers for the RMA on the refunding of the current CFD. We also discussed the Rancho Calera, which is scheduled for a public hearing at the first council meeting in August. That meeting will include the formation process, the public hearing, and the landowner vote. There will be additional meetings afterward to finalize remaining items, but overall, both CFDs are progressing as planned. He emphasized the importance of moving forward promptly with all approved projects, particularly those connected to grant funding, to avoid delays and maintain momentum.
City Council Meeting MINUTES July 8, 2025
Mr. Pruett also attended the annual partner meeting with Self-Help Enterprises. A follow-up meeting will be scheduled to discuss specific ongoing and upcoming projects. One key focus remains the Maple Meadows development, where the team continues to work through issues related to defaulted impact fees, which are expected to be paid by the end of the month.
Additionally, Self-Help Enterprises is currently pursuing a grant for Phase 2 of the project, which is still in the early stages of planning.
CONSENT CALENDAR – Section 3
3.1 Approval of the June 24, 2025, Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the June 2025 Check Register Report (Williams)
3.3 Consideration and Adoption of a City Council Resolution Amending the Approved City of Chowchilla Salary Scale for the Following Period: July 1, 2025, through June 30, 2026 (Williams)
Motion by Council Member Barragan, Seconded by Council Member Ahmed to Approve the Consent Calendar as Presented. Motion passed with Mayor Smith and Council Member Chavez absent.
PUBLIC HEARINGS – Section 4
4.1 Introduction and First Reading of an Ordinance Amending Chowchilla Municipal Code Section 2.04.110 – Council Salaries, to Authorize the Mayor to Temporarily Receive Additional Compensation (Lerner)
Mayor Pro Tem Troost opened the public hearing at 4:33 pm no one came forward for or against the item. Mayor Pro Tem Troost closed the public hearing at 4:33 pm.
Motion by Council Member Barragan, Seconded by Council Member Ahmed to Accept the Introduction and Waive the First Reading of an Ordinance Amending Chowchilla Municipal Code Section 2.04.110 – Council Salaries, to Authorize the Mayor to Temporarily Receive Additional Compensation. Motion passed with Mayor Smith and Council Member Chavez absent.
4.2 Consideration and Adoption of a City Council Resolution Approving Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2025/26 and Authorizing the Public Works Director or Designee to Submit the Plan to the Madera County Transportation Authority (MCTA) for Adoption (Rogers)
Mayor Pro Tem Troost opened the public hearing at 4:35 pm no one came forward for or against the item. Mayor Pro Tem Troost closed the public hearing at 4:35 pm.
Motion by Council Member Ahmed, Seconded by Council Member Barragan to Adopt City Council Resolution # 53-25, Approving Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2025/26 and Authorizing the Public Works Director or Designee to Submit the Plan to the Madera County Transportation Authority (MCTA). Motion passed with Mayor Smith and Council Member Chavez absent.
DEFERRED BUSINESS – Section 5
5.1 Second Reading and Adoption of an Ordinance Adding Section 9.29 – Abandoned Shopping Carts, to the Chowchilla Municipal Code (Palmer) City Council Meeting MINUTES July 8, 2025
Motion by Council Member Barragan, Seconded by Council Member Ahmed to Adopt Ordinance # 530-25, Adding Section 9.29 – Abandoned Shopping Carts, to the Chowchilla Municipal Code.
Motion passed with Mayor Smith and Council Member Chavez absent.
NEW BUSINESS – Section 6
6.1 Consideration and Authorization of the Fireworks Booth Sales Permit Drawing for the Years 2026 and 2027 (Gaumnitz)
Motion by Council Member Barragan, Seconded by Council Member Ahmed to dispense with the Fireworks Booth Sales Lottery Drawing due to only having 4 Applicants. Motion passed with Mayor Smith and Council Member Chavez absent.
City Clerk McClendon announced the names of the 2026 & 2027 permit holders:
• Chowchilla Lioness Lions Club
• Chowchilla Family Worship Center
• Chowchilla Police Officers Association
• VFW*
6.2 Consideration and Adoption of a City Council Resolution Approving Offers from the California Department of Transportation for Temporary Construction Easements Regarding Certain City Properties (Rogers)
Motion by Council Member Ahmed, Seconded by Council Member Barragan to Adopt City Council Resolution # 55-25, Approving Offers from the California Department of Transportation for Temporary Construction Easements Regarding Certain City Properties. Motion passed with Mayor Smith and Council Member Chavez absent.
ANNOUNCEMENTS – Section 7
JULY 16 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM JULY 22 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
BEGINNING JUNE 9 THROUGH JULY 25, SUMMER OPEN SWIM PROGRAM, CUHS SWIMMING POOL
ADJOURNMENT
Mayor Pro Tem Troost adjourned the July 8, 2025, City Council Meeting at 4:43 pm.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Pro Tem Jeff Troost
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Consent
SUBJECT: Informational Item – Excel Project Management Program (PMP) Update PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Excel Project Management Program City Council Departmental Spreadsheets
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Informational item only.
BACKGROUND:
The City Council has requested that staff bring back the Project Management Program (PMP) reports on a quarterly basis for follow-up and review. Below you will find a quick review of ongoing items, in progress, or on hold. The last report was brought to the Council on April 22, 2025.
City Staff emailed each department their project list to update for the dates between April and June 2025.
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Human Resource
HR Manager Trinette Martinez reports to City Administrator Rod Pruett and most updates will be from the City Administrator. As the City Clerk, however, and per our municipal code, I will still manage claims against the City, accept subpoenas, and have agreed to continuing to manage insurance for City fleet and property.
Consideration and Adoption of a City Council Resolution Adopting the Revised Transit Services Drug and Alcohol Testing Policy (McClendon)
Consideration and Adoption of a City Council Resolution Adopting the Revised Transit Services Drug and Alcohol Testing Policy (McClendon)
Motion by Mayor Pro Tem Ahmed, Seconded by Council
Member Barragan to Approve the Consent Calendar as
Presented. Motion passed by roll call vote.
On Going
Events
4/23-25/2025 LOCC City Leaders Summit in Sacramento
5/21/2025 Planning Commission Meeting, Council Chambers, 5pm 6/21/2025
We were made aware that Rite Aid is officially on the list of locations that will be closing and it will be in August Stacy made a social media post to make the public aware and we are working with other Pharmacies to get one to locate here • The closest one to doing that is the on to locate at Rose Furniture building but they are still waiting on getting their license for here
Wkly Report
Department: Administration
Quarterly: April - June 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes ADHOC: Wastewater
Treatment Plant On Hold
ADHOC: Park Fields In Progress
Fairmead WWTP Project
(2016)
New Business: 6.2 Financial Assistance / Water & Sewer Fairmead.
Reviewing draft Urban Water Management Plan information, Plan completed and sent to the State for review and approval. JCI will complete engineering study to evaluate the ability of the City's current services to provide similar services to the Fairmead Community. Grant funded.
8/15/2017 S/W Jason Roger - waiting
on Madera County to Make decision /
srw - JCI to complete engineering
study. 4/30/2018 - Waiting on Funding
Agreement from the State.
Worked on information requests from the SWRCB for the Project technical review.
Wkly Activity Report
12/10/2023
4/2024
State Water Resources Control Board anticipates funding agreement by August 2024. High Speed Rail anticipates reimbursement agreement prior to State's.
Agreement No. HSR24-34 signed 2/2025, Agreement No. D23-05013, Measure T Renewal 4/2024
Steering Committee had its last meeting on 4/23; appears they are okay with continuing use of population as the basis for allocation; also proposing 80% to local street maintenance which is an increase from current 30%; will be presented to the MCTC board and then to the Mad Co BOS for approval to place on ballot.
7/2024
The Steering Committee was able to modify the initiative and obtain enough signatures to place on ballot; essentially it is the same plan, what has changed is it only requires a majority versus a 2/3 approval to pass.
Opposition groups are trying to sue this change.
9-10 2024
City Council Meeting 10/10/24: Approval of 24/25 Measure T Expenditure Plan - Part of the requirement to provide the information to the public on what we plan to spend the funds on for FY 24/25: Public Hearing
Reported by Admin
10/24
Consideration and Adoption of a City Council Resolution (55-24) Approving the Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2024/25 and Authorizing the Public Works Director or Designee to Submit the Plan to the Madera County Transportation Authority (MCTA) for Adoption (Rogers)
Motion by Mayor Pro Tem Ahmed,
Seconded by Council Member Troost to
Approve City Council Resolution #55-
24, Approving the Measure T Annual
Expenditure Plan (AEP) for Fiscal Year
(FY) 2024/25 and Authorizing the
Public Works Director or Designee to
Submit the Plan to the Madera County
Transportation Authority (MCTA) for
Adoption. Motion passed by roll call
vote.
Public Hearing
Department: Public Works
Quarterly: April - June 2025
10/2024 Consideration and Adoption of a City Council Resolution (56-24) to Motion by Council Member Troost, Council Meeting Completed 5/2025
Continued work on the Annual Expenditure Plan (AEP). Per Measure T guidelines, this is required to come to Council as a public hearing pending a 30-day notice.
Wkly Activity Report
5/24/25 Completed
6/2025
Measure T Roundabouts Project funding discussion with Rod and MCTC. Recent cost projections from Caltrans show that additional funding will be needed for the project. As a result, the city will need to work with the County, MCTC, and Madera on potential increase in allocations. This is irrelevant though if the City does not receive Local Partnership Program (LPP) funds from the CTC. Unfortunately, on Friday, we learned that the project was not selected for funding. Will meet with MCTC and Caltrans on next steps.
Wkly Activity Report
6/7/25
Public Works
Report
Well 15 Zims Industries has been drilling well 15 all week. They are still on site Wkly Activity Report 10/2023 Zims Industries has been drilling well 15 all week. Wkly Activity Report 10/8/23
10/2023
Zims Industries has been drilling all week. They are still on site working.
Water quality sampling was completed and will need to wait on the lab for results and then get the approved design from the engineer. Lab results can take anywhere from one to six weeks.Zim will then start the reaming of the borehole soon after receiving the approved final design.
Wkly Activity Report
10/15/23
12/2023
Zims is installing case and shaft. Spoke to the rig operator and he said that they will need to flush the well for 60 hours (flow ranging from 250 - 1250 GPM) the following week.
Wkly Activity Report
12/24/23 Completed
11/2024 Consideration and Adoption of a City Council Resolution Awarding a 3/1/25 Test well, install of new pump completed by Zim. VM Lyles submitted proposal for March 2025 start. Review the pipe submittal date. 5/15/25 piping from pump to the tank completed. 6/30/25 waiting on update on soft start equipment. Generator to be deliverd in November 2025.
Well 16 12/24
Consideration and Adoption of a City Council Resolution Awarding the Contract for Well No. 16 Improvements to Alliance Construction Solutions, Inc. in the Amount of $924,300, Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year 2024/25 City Budget (Rogers)
1/2025 Drilling ongoing. Weekly Report
3/11/2025 The Well 16 test well has continued development of the future well. 4/1/2025 Zim completed development of the well. Alliance issued NTP. 3/12 submitted power application to PG&E. 5/14 still waiting on PG&E approval. 6/16 Alliance began construction. 6/30 fencing completed.
Bridge Preventative
Maintenance Project 11/2024
Consideration and Adoption of a City Council Resolution Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Bridge Preventative Maintenance Project in the amount of $37,300.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto (Rogers)
Motion by Council Member Troost,
Seconded by Mayor Pro Tem Ahmed to
Approve City Council Resolution #61-
24, Awarding a Contract to Cornerstone
Structural Engineering Group, Inc. for
the Bridge Preventative Maintenance
Project in the amount of $37,300.00 and
Authorizing the City Administrator or
Designee to Execute All Related
Documents Thereto. Motion passed
with Council Member Barragan absent.
3/13 Received signed contracts from Cornerstone. Cornerstone working on Design Plans. 3/26 Caltrans working on CWA extension that we applied for. 4/9 processed Invoice #7. 6/3 Claim 7 Revised per Caltrans. 6/19 Claim 8 submitted. 6/30 requested updated schedule from Cornerstone.
High Speed Rail 7/1/2024
Attended meeting with HSR to discuss reimbursement agreement for the Fairmead Sewer Consolidation Project. Provided draft agreement comments from legal to HSR. HSR to review and provide
revisions/comments.
Weekly Report
08/2024
6.2 Consideration and Adoption of a City Council Resolution (50-24) Authorizing the City to Enter into a Reimbursement Agreement with the California High Speed Rail Authority and Authorizing the City Administrator to Execute any Related Documents Thereto (Rogers) Motion by Council Member Troost,
Seconded by Council Member Chavez
to Adopt City Council Resolution #50-
24, Authorizing the City to Enter into a
Reimbursement Agreement with the
California High Speed Rail Authority
and Authorizing the City Administrator
to Execute any Related Documents
Thereto. Motion passed with Mayor
Smith absent.
Completed
2/2025
Attended Economic Development Ad Hoc meeting to discuss preferences for the Fairmead Sewer Consolidation Project (preference is for the new sewer line to go down Ave 24 to Rd 16), and High Speed Rail mitigation along SR 152
Wkly Report -
Reported by Public
Works 2/17-23/2025
Completed
Scour Countermeasure
Project 11/2024
Consideration and Adoption of a City Council Resolution Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Road 16 Over Berenda Slough Scour Countermeasure Project in the amount of $252,200.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto (Rogers)
Motion by Council Member Troost,
Seconded by Council Member Chavez
to Approve City Council Resolution
#62-24, Awarding a Contract to
Cornerstone Structural Engineering
Group, Inc. for the Road 16 Over
Berenda Slough Scour Countermeasure
Project in the amount of $252,200.00
and Authorizing the City Administrator
or Designee to Execute All Related
Documents Thereto. Motion passed
with Council Member Barragan absent.
3/13 Received signed contracts from Cornerstone. Cornerstone working on Design Plans. 3/26 Caltrans working on CWA extension that we applied for. 5/27 Claim 7 sent to Caltrans. 6/3 Caltrans requested revisions to invoice, 6/3 sent revised invoice, 6/19 Claim 8 submitted. 6/30 requested schedule update from Cornerstone.
Madera County 8/2024 Consideration and Adoption of a City Council Resolution (47-24) Motion by Council Member Barragan, Completed 10/24
Consideration and Adoption of a City Council Resolution (55-24) Approving the Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2024/25 and Authorizing the Public Works Director or Designee to Submit the Plan to the Madera County Transportation Authority (MCTA) for Adoption (Rogers)
Motion by Mayor Pro Tem Ahmed,
Seconded by Council Member Troost to
Approve City Council Resolution #55-
24, Approving the Measure T Annual
Expenditure Plan (AEP) for Fiscal Year
(FY) 2024/25 and Authorizing the
Public Works Director or Designee to
Submit the Plan to the Madera County
Transportation Authority (MCTA) for
Adoption. Motion passed by roll call
vote.
Completed
Fairmead Consolidation
Project 7/2024
the HSR received the City's legal documents on the reimbursement agreement and they are working on a response. SWRCB has submitted an agreement and has asked our legal for an opinion which they are in the process of reviewing.
Reported by Admin
Moving forward with QK doing the final design and getting the project ready for bid Admin
10-2024
Waiting for final internal approval process from HSR for our reimbursement agreement. This will be used for the design part of the project which happens first. Still just waiting on High Speed Rail to do the final review and approval of the reimbursement agreement and then Weekly Activities
Report Reported by
Admin
11-2024 Had email communication with High-Speed Rail and their audit division has finalized the review of the agreement and it is ready to move forward.
Weekly Activities
Report Reported by
Admin
12/2024 Still waiting on High Speed Rail to approve the reimbursement agreement to start the design
1/2025
Received the agreement from HSR and I signed it; Now waiting for HSR to sign and send us the fully executed copy, Then we will have QK begin the design.
Weekly Activities
Report Reported by
Admin
1/2025
Followed up with HSR on the Fairmead Reimbursement Agreement. HSR stated it has passed the legal review and now needs to be approved by their Chief Administrative Officer and CEO. Once it is approved by both, it will come back to the City for signature.
Weekly Activities
Report Reported by
Admin
02/2025
We finally got the signed reimbursement agreement from HSR so we are ready to begin the design and environmental phase
We have an Ad Hoc scheduled for 2/18 to finalize the path of the sewer lines
Weekly Activities
Report Reported by
Admin
03/2025 QK is doing the design and environmental for the project Weekly Activities 04/2025 Still working on design
Weekly Activities
Report Reported by
Admin
5/2025
Completed and submitted quarterly progress report for the Fairmead Sewer Consolidation Project. QK is moving for with design and is currently completing surveying
Wkly Activity Report
5/24/25
6/2025 Engineering surveying completed. Currently working on the basis of design/identifying the locations for mains/lift stations.
Wkly Activity Report
6/21/25 In Progress
Robertson Blvd.
Rehabilitation and
Complete Streets/Caltrans
12/2023 • Either down Ave 24 to 16 and up to the plant or up Ave 24 to Chowchilla Blvd then up to Ave 24 ½ where there is already a connection Wkly Activity Report
12/10/23
5/2024
o The Chowchilla Blvd route could save money because it is much less distance and it will then provide water and sewer from AutoZone to Ave 24 on Chowchilla Blvd
7/2024 o The Ave 24 route to Rd 16 provides the pipe for a longer distance and could be beneficial for future development in that area 3/2025 Resolution approving a new freeway agreement with Caltrans • For the Roundabout project
Weekly Activities
Report Reported by
Admin
4/2025
Attended Robertson Blvd. CAPM project with Caltrans to review the 60% design plans. City staff comments to be provided back to Caltrans next week.
Wkly Activities
Report 4/5/2025
4/2025
Provided comments back to Caltrans regarding the Robertson Blvd CAPM Project 60% design plans. They were proposing a raised median island between 7th and 8th street. Asked them to remove due to previous comments received from Council and the Public. Caltrans stated they will remove.
Wkly Activities
Report 4/12/2025
4/2025 Completed and submitted Fiscal Year 2026 Community Project Funding Request for Congressman Adam Gray for the Roundabouts Project.
Wkly Activities
Report 4/19/2025
6/2025
Met with Caltrans for the monthly check in on the Chowchilla Interchange Project (Roundabouts). Received potential detour plans for the City (PD, Fire, PW) to review and comment on. Disbursed for comment.
Wkly Activities
Report 6/7/2025
Public Works
Report
6/2025
Caltrans submitted additional Right-of-Way temporary construction permits acquisition
agreements for review for more City identified properties. Will be coming to Council for
approval.
Wkly Activities
Report 6/7/2025
Public Works
Report
6/2025
Caltrans submitted a 4th Right-of-Way temporary construction permit acquisition agreement for review for more City identified properties. Will be coming to Council for approval.
Wkly Activities
Report 6/14/2025 On Going Public Works Report
Clean CA Grant/ Robertson
Blvd. Beautification Project
Mayor Pro Tem Ahmed inquired about follow up with Caltrans regarding fallen palm fronds. Public Works Director Rogers noted that there currently is no maintenance schedule for palm tree frond pickup and suggested entering into maintenance agreement with Caltrans, in which the City can be reimbursed for work normally tasked to Caltrans.
Public Works met with Caltrans and
had a discussion but no agreement was
made at this time.
Verbal Staff Report
West Coast Arborist Completed Work Wkly Activities
Report 7/2/23
4/2024
Bid advertisement closed on April 18, 2024. City received 1 response.
Bid is currently being reviewed for completeness and responsiveness.
City received request from Caltrans to change part of the scope of project and remove the lighted crosswalks as they are no longer compliant with Caltrans standards on state highways and will be removed in 2 years when they resurface Robertson Blvd. City has requested a meeting with Caltrans next week to discuss further and to see if additional lighting or other improvements can be added in place.
4/18/2024
7/2024
Attended pre-construction meeting with Granite Construction for the project. Estimates start date is August 19 with estimated completion by the end of October.
7/2024
Construction ongoing. Pavement completed. Striping completed and road re-opened. Waiting on pipe to be delivered for continuation of the water main stub outs.
8/2024
Robertson Boulevard Beautification Amendment was presented to and adopted by the City Council at their special meeting. this grants the City an additional $228,880 to bridge the cost gap. The project bid that was accepted came in at $1,084,880 to complete the project. Clean CA grant funded the City $856k for the project, leaving a deficit of $228,880. 10/2024
Caltrans has approved the traffic plan and we are ready to have the contractor begin work. They are supposed to start next week. Clean CA Robertson Blvd project has begun as of 10/21. They are supposed to be done in 60 days, Pedestrian safety and ADA improvements and median beautification by the railroad crossing.
Weekly Activities
Report Reported by
Admin
11/2024
At 11th St. the crosswalk was not accessible for the kids going to school but Jason met with them and they have now provided a path. We also had an issue at 5th St. with customer access to businesses and parking access.
Some intersections have been temporarily opened and pedestrian access has been improved. Cross walk at 11th is available for kids to cross.
Weekly Activities
Report Reported by
Admin
12/2024 Working on the other side of 11th street now. Concrete work completed on median but still have the landscape and arch to do.
1/2025
Apparently the crew hit an ATT line on the corner of 13th but nobody knew it because the School was not in session and they poured concrete over it. As of 1/8 it was dug up and ATT made the repairs and the phone lines are back on for Wilson.
Weekly Activities
Report Reported by
Admin
1/2025 Attended weekly progress meeting with Granite. Project moving forward. Weekly Report 2/2025 Attended weekly progress meeting with Granite. Project moving forward Wkly Activity Report 3/2025
Attended weekly progress meeting with Granite. The anchor bolts the poles for the flashing beacons and ped push button poles are being held up by the pole supplier. They won’t release the poles until they get source inspected by Caltrans. Reached out to District 6 Office Chief and other Caltrans staff to get them to expedite this process as it is holding up the project and contractor scheduling. Caltrans METS will be doing the source inspection per Caltrans staff
Wkly Activity Report
3/1-8/2025
3/2025 The signal at 11th and Robertson is not censored and on a timer because Wkly Activity Report 3/2025 Project ongoing. Attended weekly progress meeting with Granite. The 4/2025
Attended weekly progress meeting with Granite. PAC West is scheduled to perform signal repairs at 11th St. Lead time to receive pole materials is about 3 weeks.
Wkly Activity Report
4/1/2025
4/2025
Project ongoing. Signal repairs at 11th St. completed. Stamped concrete poured in bulbouts. Attended meeting with Caltrans District 6 regarding source inspections. Lead time to receive pole materials is about 3 weeks.
Wkly Activity Report
4/5/2025
4/2025 We are just waiting on the crosswalk poles, the arches and the landscaping for the medians
Wkly Activity Report
4/08/2025
4/2025
Signal repairs at 11th St. completed. Stamped concrete poured in bulbouts. Attended meeting with Caltrans District 6 regarding source inspections. Lead time to receive pole materials is about 3 weeks.
Wkly Activity Report
4/12/2025
4/2025 City is responsible for the landscaping and Public Works is going to purchase and install soon
Wkly Activity Report
4/19/2025
4/2025
Met with Caltrans staff for the Robertson Blvd CAPM project. They were looking for information regarding utilities near Robertson. As-builts/plans were provided.
Wkly Activity Report
4/26/2025
5/2025 Drought resistant landscaping is to be installed on Monday 5/12 – Wkly Activity Report 5/2025 Ordered decomposed granite for placement around the plants.
Wkly Activity Report
5/24/2025
6/2025 Contractor stated delivery of poles, Wkly Activity Report 6/2025 Contractor stated delivery of poles,
push buttons, and signage has been updated to mid-August.
Wkly Activity Report
6/14/2025
6/2025 Decomposed Granite (DG) will be put in around the landscaping this week
Wkly Activity Report
6/21/2025
6/2025 Delivery of poles, push buttons, and signage still scheduled for midAugust.
Wkly Activity Report
6/21/2025 In Progress
Pickleball Court/Prop 68
Grant 10/2023
Conducted a bid opening for the Ed Ray Pickleball Courts. 9 bids were received. Engineer's estimate was $250k, with a low bid of $192k and a high bid of $310k. Began review of bids for completeness and responsiveness Plan on brining to Council for award on 11/11/23 Wkly Activity Report
10/15/23
12/2023
6.1 Resolution Awarding the bid for Construction: Prop 68 Grant Project - Pickle Ball Courts at Ed Ray Park to JT2 DBA Todd Companies, in the amount of $192,750. Upon analysis of the bids submitted, staff recommends awarding JT2 Inc. dba Todd Companies the agreement as the lowest, responsive bidder.
12/12/2023 New
Business
4/2024 Construction started 4/22/24. Estimated completion August 2024 Weekly Activities Report 4/27/2023
7/2024
Pickleball Courts Project – Construction completed. City inspector to verify that all contract items are complete. Possible Notice of Completion to City Council on July 23rd council meeting.
Weekly Report
8/2024
Staff will be putting up a 6ft fence around the courts. Not for security but for aesthetics and convenience of not having to chase the balls. Staff is looking into the cracks that were identified and will speak to contractor.
3.4 Consideration and Adoption of a City Council Resolution (48-24) Accepting Improvements and Authorizing the Filing of the Notice of Completion for the Prop 68 Grant Project – Pickleball Courts at Edward Ray Park (Rogers)
Motion by Council Member Barragan,
Seconded by Council Member Troost to
Approve the Consent Calendar as
Presented. Motion passed by roll call
vote with Mayor Smith absent.
Completed
Kings Ave Storm Drain
Project & ADA Sidewalk
Improvement Project
Attended meeting with HCD to discuss CDBG Planning Grant Applications. HCD requested additional edits and documentation.
Compiled and edited as requested and submitted to HCD for review and approval. Planning grant would provide approx. $188,000 for design of Storm drain improvements on Kings Ave.
Wkly Activities
Update 4/23/23
11/15/2024 Revised to QAQC- all utilities and cleaned up the points.
Waiting to review the inverts for the sewer between Kings and Riverside Sonoma Storm Drain
Project/ Urban Runoff 4/2023
Received the 100% design plans for the Prop 1 - Urban Runoff Project (Sonoma Storm Drainage Project) Reviewed and submitted to SWRCB for review and comments.
Wkly Activities
Report 4/16/23
10/2023 Received several questions from potential bidders on the Urban Runoff Project. Answered questions and posted addendum to the bid notice Wkly Activity Report
10/18/23
10/2023 Received additional questions from potential bidders before the question Wkly Activity Report 10/2023
Conducted bid opening for the Urban Runoff Project (Sonoma Storm drain) and received 7 bids. Engineer's estimate was $3.1-million with a low bid of $2.8-million and a high bid of $5.1-million. Began review of bids for completeness and responsiveness. Plan on bringing to Council for award on 11/14/23.
Wkly Activity Report
10/22/23
11/2023
New Business: 6.1 Resolution Awarding Contract for Urban /runoff Management Project for $2,811,990 to Rolfe Construction. Staff has reviewed the bid submitted by Rolfe Construction Inc. along with 4/2024
PW: Construction scheduled to begin April 22; contractor to meet with staff first to verify irrigation lines. The Urban Runoff Project, aka Sonoma Drains Project, began on 4/11 with construction mobilization, and, safety fencing was erected at Ed Ray Park.
Weekly Activities
Report 4/20/2024
4/2024 Project started 4/25/24. Anticipated completion December 2024. Weekly Activities Report 4/29/2024
7/2024
15th street is closed to through traffic by the park
The softball fields are done but they are working on the parking lot and street. Rest of the project should be done by December.
Weekly Activities
Report 7/9/2024
7/2024 Sonoma Storm Drain is under construction; Ed Ray parking lot still needs City Administrator 8/2024
There are some compaction issues due to there not being a sub foundation under the current road. This is causing a larger scope of work which is higher costs. For the second time now, the contractor has hit a gas line and residents had to evacuate. Additional funds were awarded to complete the project.
8/31-9/3
Multiple gas line breaks in the last week or so; 1st two were because PGE did not mark the lines correctly. The 3rd was due to the contractor (that was the one that caused the school to be evacuated).
1/2025
Construction ongoing. Contractor working on punch-list items and additional patching. We anticipate it being fully completed by January and brought back for project acceptance.
3/2025 Contractor is re-grading Kites Field to meet project requirements. Weekly Activities 3/2025
Contractor is re-grading Kites Field to meet project requirements.
Worked on progress report for submittal to the SWRCB. Met with SWRCB to discuss current reimbursement request and future closeout of the project
Weekly Activities
Report 3/8-11/2025
3/2025 Final hydroseeding completed. All items completed. Staff working on Weekly Activities 4/2025 All items completed. Staff working on closeout of the project. Wkly Activity Report 4/8/2025
6/2025
Continued work on the Annual Expenditure Plan (AEP). Per Measure T guidelines, this is
required to come to Council as a public hearing pending a 30-day notice. • Working on the Final Report and closeout documents for the Urban Water Runoff
(Sonoma Stormdrain) Project to submit to the State.
Wkly Activity Report
6/7/2025 PW Report
7/2025
Working on the Final Report and closeout documents for the Urban Water Runoff (Sonoma Stormdrain) Project to submit to the State. Met with SWRCB staff to discuss reconciliation needs of final invoice.
Wkly Activity Report
6/14/2025 Complete PW Report
Former Library Building 5/2024
MOU signed by both parties June 2023. as of 5/7/24, the Historical Society has not received any updates from the State regarding their State Historical Designation application.
9/2024 5.1 Discussion and/or Direction of the City of Chowchilla’s Former Library and Future Use of the Facility (Rogers)
The City Council directed staff to verify
if the state received the application sent
in by the Chowchilla Historical Society
and bring back the result at the next
City Council meeting.
10/24
Consideration and Adoption of a City Council Resolution (56-24) to Extend the Annual Public Review Period for Expenditures Related to Measure T to 30 Days (Rogers)
It was the consensus of the city council
to bring the MOU back to council to
decide whether or not to amend it.
10/2024
Bringing this back to council with a updated timeline since MOU was approved. The State did confirm they received an application now but they state it appears they have not seen this before, because there are a lot of issues with it and would have been addressed if submitted previously.
The application will be kicked back because of the issues and will need to be resubmitted. They stated it could take up to year to review once the application is accepted and revisions are made.
Reported by City
Admin Weekly
Update ending
10/1/24
3/2025
Update on the Library
• The Historical Society has finished updating the application and we need to review and approve before submittal
Weekly Report -
Reported by Admin
3/11/2025 Council elected not to move forward with Historical Society application submital Direction of Council not to move forward with historical recogni On Hold Green Hills 9/2024
6.1 Consideration and Approval of a Well Installation Permit Application Pursuant to Chowchilla Municipal Code Section 8.20 and 13.04 Requested by Pheasant Run, LLC (Rogers)
Motion by Mayor Pro Tem Ahmed,
Seconded by Council Member Barragan
to Approve a Well Installation Permit
Application Pursuant to Chowchilla
Municipal Code Section 8.20 and 13.04
Requested by Pheasant Run, LLC.
Motion passed by roll call vote with
Council Member Troost abstaining.
Completed
Ed Ray Park Tower 11/24 Discussion and Request for Direction Regarding Construction of an It was the consensus of the City Council 3/2025 Awarding bid for new communication tower at Ed Ray park • Lowest responsible bid was $185k
Wkly Activity Report
Reported by Admin
Howell working on design. 6/18 Howell emailed the soils report to engineers for final design. 6/30 Kevin H. sent the stamped permit package from Sabre. 7/10 received stamped drawings from the contractor for VZ Tower. 7/10 Sabre finalizing the erection drawings and structural details.
Airport/FAA 4/23 Reviewed CatEX environmental documents for future potential airport projects and submitted to the FAA.
Wkly Activities
Report 4/2/23
5/2023
1.1 Consideration and Adoption of a City Council Resolution (35-23) Accepting Improvements and Authorizing Filing of the Notice of Completion for the New Beacon and Beacon Tower Project (Rogers).
Actions following approval: Filing of the Notice of Completion with Madera County Recorder. Release of 5% retention in the amount of $9,259.25 to Vellutini Corporation dba Royal Electric Company.
Motion by Council Member Ahmed,
Seconded by Council Member Troost to
approve the consent calendar as
presented. Motion passed unanimously
by roll call vote.
Consent 5/30/23
8/2024
6.4 Consideration and Adoption of a City Council Resolution (52-24) Awarding Consultant Services for Airport Engineering Services, and Planning & Environmental Consultant Services to Brandley Engineering, Inc. and Authorizing the City Administrator to Execute the Agreements on Behalf of the City (Rogers)
Motion by Council Member Troost,
Seconded by Council Member Barragan
to Approve City Council Resolution
#52-24, Awarding Consultant Services
for Airport Engineering Services, and
Planning & Environmental Consultant
Services to Brandley Engineering, Inc.
and Authorizing the City Administrator
to Execute the Agreements on Behalf of
the City. Motion passed with Mayor
Smith absent.
12/2024
Jason and I had a meeting with FAA the previous week to discuss the “White Buildings.” No real change from the opinion letter but are looking to get another meeting with a different department within FAA Admin Weekly
Report
1/2025
Reached out to FAA to follow up on Salter’s situation and they are still waiting on a response for clarification on “congregation of people” and I have not heard back on the other department information to request a meeting. Sent another follow-up email requesting information on 1/8 Admin - Weekly
Report
4/2025
Bid opening for the Chowchilla Municipal Airport Reconstruct Runway 12-30 and Airfield Electrical Project. We received 7 bids with the low bidder having a Base Bid plus Alternate 1 bid of $6,528,895 (9.5% over our engineer’s estimate). Our Airport Engineer is putting the AIP funding application together to submit to the FAA.
Wkly Activity Report
4/26/25
5/2025
Worked with our Airport Engineer in putting the AIP funding application together to submit to the FAA. 5/12 application submitted to FAA.
Funding decision expected in September/October.
Wkly Activity Report
5/3/25
On Going
Chowchilla Boulevard
Rehab & Water Stub Outs 7/2024
Construction ongoing. Pavement completed. Striping completed and road re-opened. Waiting on pipe to be delivered for continuation of the water main stub outs.
7/2024 Construction ongoing. Paving to continue July 10th Weekly Reports 8/1/2024 Construction Completed Completed
SR 99/233 Interchange
(2017)
Resurface State Route 233 (Robertson Blvd) from Avenue 24 ½ to State Route 99 (2.1 miles)
Caltrans staff was recently informed
that the above project could be eligible
to receive an additional $4,000,000 in
IIJA funds from the USDOT to
incorporate additional “Complete
Street” and “Safety” elements
12/2023 Attended monthly Status meeting for the Chowchilla Interchange Project (roundabouts)
Wkly Activity Report
12/10/23
5/2024
Caltrans still in design. Due to the Community Project Fencing (CPF) request that was submitted by PW, received notification from Congressman Duarte's office that he is interested in the SR 99/233 Chowchilla Multimodal Interchange Improvement Project (roundabouts) for consideration of $7-million for FY25.
7/2024
Attended a meeting with Caltrans to discuss ROW for the Chowchilla Interchange (Roundabouts) project including access control, relinquishments, and utility easements
1/2025
Attended SR 99/233 Chowchilla Interchange Project:
MCTC/City/Caltrans Monthly Check In. The Right-of-Way limits have been set and Caltrans will begin the process to acquire the ROW. 30% Design completion anticipated by Summer 2025.
On Going
Some of this
information,
especially the
LPP
Application is
listed above
Race Communciations 4/2025 to start their fiber optic project on 4/28 in the Presidential Streets. Wkly Activity Report 4/26/25 ongoing
5/2025 PG&E on site at Lone Oak/Sessions for undergrounding work on Washington Rd
Wkly Activity Report
5/3/25 complete
Edinburgh Well Rehab 4/2025
Madera County notified us that they were moving forward with approving the Edinburgh Well Rehab for PRGC. We provided a letter from PRGC that they had agreed to install a flow meter, not use the well to increase their overall annual water usage, and submit monthly reports to the City.
Wkly Activity Report
4/26/25 ongoing
HSIP Project 5/2025
PS&E completed. Worked on completing the Funding Allocation package to submit to Caltrans. Once construction funding is allocated, we can go out to bid for this project. This is to add intersection lighting; install additional stop signs or other intersection warning/regulatory signs; and add marked crosswalks and RRFBs at various intersections: Ave 24 1/2 & Rd 16; Robertson Blvd & 8th St; 7th & Robertson Blvd; Ave 24 1/2 & Chowchilla Blvd; S 3rd St & Colusa Ave; N 5th St & Riverside Ave; N 4th St & Ventura; Orange Ave & S 12th St; N 5th St & Ventura.
Wkly Activity Report
5/3/25
6/2025 Out to bid. Closes 7/24/25
CMAQ Pedestrian
Improvements Project 6/2025
Corrected comments received from Caltrans regarding the RoW Certification for the CMAQ; Pedestrian Improvements Project; Riverside Avenue, 8th Street, & Kings Avenue Pedestrian Improvements.
Resubmitted to Caltrans. Once approved, we can request construction funding and go out to bid.
Wkly Activity Report
6/7/25
PROP 218 4/2025 Attended meeting with Prop 218 Rate Analysis consultants for final draft rates. Will be presented at the 4/22/25 Council meeting.
Wkly Activity Report
4/19/25
Met with Prop 218 Rate Analysis consultants for final draft rates selected by Council. Reviewed next steps and provided the property tax roll from the County and a current list of City customers in order to send out Prop 218 Notice. Legal to review and approve prior
to mailing.
Wkly Activity Report
4/26/25
5/2025
Met with Prop 218 Rate Analysis consultants to formalize the Prop 218 Notice to be sent out to property owners/tenants. City staff provided Spanish translation. Consultants to mail out the notice.
Wkly Activity Report
5/3/25
218 Rate Notices were sent out to property owners/tenants Wkly Activity Report 5/10/25
6/2025 Public Hearing on new rates Approved by Council completed Civic Center Generator
Project 5/2025
Underground service alerts completed. Contractor began trenching in the alley. PG&E gas line was about 2-3 ft off from where they marked requiring contractor to remove some of the curb and gutter in order to maintain the required distance from the line
Wkly Activity Report
5/24/25
6/2025 Contractor continued trenching in the alley. Wkly Activity Report 6/7/25
6/2025 Contractor completed work in the alley and pad construction. Project on hold until delivery of the backup generator in October/November. Wkly Activity Report 6/21/25
City Watering 5/2025
Staff is considering moving the Summer months schedule from May-Nov to April-Oct. Bydefaultthisadjuststhewinterscheduletoo
• Also considering a switch from 2 days a week to 3 days a week during summer schedule
Wkly Activity Report
5/3/25
Completed
Events
4/2025 Cleanup for the Spring Break Cornerstone Church volunteer event starting 4/13/25
Wkly Activity Report
4/19/25 Completed
6/2025 New AC unit installed at Well 14
Wkly Activity Report
6/14/25 Completed
6/2025 Received the draft plans and specifications for the Samsara SCADA replacement. Began initial review to provide comments back.
Wkly Activity Report
6/14/25
6/2025 Currently working on a U.S. Department of Transportation’s Safe Streets for All (SS4A) grant application to construct sidewalks near schools where they are currently missing. Submitted to DOT.
Wkly Activity Report
6/21/25
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Community Facilities District 4/2024
Met with Rancho Calera to discuss CFD scenarios for 137 acres not currently in the 2006-1 CFD; and, met with Luis Gill to discuss the CFD and next steps.
Weekly Activities Report
4/27/2024
10-2024
Met with CFD team to discuss a new one for the 137 Acres of the Rancho Calera project not in the current CFD. Met with Precision Engineering to discuss the Industrial Specific Plan Environmental.
Discussion about a Program level vs Project level EIR. They believe a Program level will be better since we don’t have a lot of projects lined up for the area as a whole.
Reported by Admin
1/2025
Scheduled a CFD meeting for Rancho Calera and the City’s 2006-1 CFD refunding. 1/16- will discuss next steps for both but the City’s can’t start until sometime in February and there will be items coming on the agenda for approval of the CFD team.
11/24
Consideration and Adoption of a City Council Resolution Approving a Reimbursement Agreement, Designating Consultants, and Authorizing and Directing Certain Actions Related to the Proposed Formation of a Community Facilities District (Pruett)
Motion by Council Member Troost, Seconded by
Mayor Pro Tem Ahmed to Approve City Council
Resolution #65-24, Approving a Reimbursement
Agreement, Designating Consultants, and Authorizing
and Directing Certain Actions Related to the Proposed
Formation of a Community Facilities District. Motion
passed with Council Member Barragan absent.
On Going
Maple Meadows Project 12/2024
This is the affordable housing apartment complex going on the vacant lot off Washington and Maple. They are asking for a reduction in our parking requirements to allow only a 1:1 ratio of parking spots to units. The concern is overflow parking and where it will go and we don’t want parking on Washington as both sides currently do not allow it.
3/2025
Annalisa and I met with SHE in regards to the Maple Meadows project and Washington Rd/Robertson Blvd intersection
improvements. • Caltrans is requiring a roundabout there and this project would have to pay its fair share
• Orchard View paid their fair share
Reported by Admin
3/2025 The civil improvement plans are approved Wkly Report 5/2025
Resolution to approve an application for HOME funding
• Up to $4.6M for phase II of the Maple Meadows Apartments project
o SHEwillbetherecipientbuttheCityisapplying
o SHEiscurrentlybuildingPhaseIwhichis80unitsand
Phase II is the remaining 80 units
Direction item regarding the current city-wide 50% reduction of Development Impact Fees program • Expires 6/30/2025
• Do we want to extend/modify or end the program
Weekly Activities Report
May 17, 2025
5/2025
Resolution for the HOME application grant submittal for Maple Meadows, to be requested.
- Public Hearing for the Housing Element (HE) Chapter 18 Zone Text Amendments #25- 0094 and General Plan Amendments #25-0094 to implement 19 programs within the City’s adopted Housing Element and the accompanied Notice of Exemption, will be presented to council on May 27, 2025
Weekly Activities Report
May 17, 2025
6/2025
Met with contractors several times throughout the week. They will be doing the Maple water tie in on Wednesday 6/18. The water main will be shut off for approximately 4 hours, 29 houses will be affected, fliers were delivered by contractor.
Weekly Activities Report
June 14, 2025
On Going
Phase 1
Department: Community Economic Development
Quarterly: April - June 2025
Auto Zone Distribution Facility 7/2024
AutoZone is having issues with Union Pacific Railroad; UPRR is not allowing them to complete the boring that was previously approved by UPRR. Staff is working with them and believe they have a path forward by moving the vault by the airport. Staff is going to set up a meeting with UPRR to see if we can help once we get all the information from AutoZone.
Reported by Admin
9/28-10/1 2024 FCL is going to attempt to pull the underground pipe that will hold the PGE lines onto the airport property on Thursday. Reported by Admin 10-2024
attempt was unsuccessful, FCL has submitted to abandon the pipe they bored and add 2 separate pipes 3 feet to each side of it. Waiting to hear back from UPRR. UPRR was contacted and involved with trying to get the issues with boring for PGE resolved. They are now going to try and pull a 6” pipe through the 10” pipe and the n extend that 6” pipe the extra 5 feet they need to be out of Zone A and be on our airport property where we have an easement with them. They were successful in pulling a 6” conduit through the 10” pipe and onto our Airport property.
Reported by Admin
11-2024 They are now waiting on PGE to get the power to the vault and then to their building. Reported by Admin
12-2024
Still waiting on PGE to get the power to the vault and then to their building . Had a meeting with the AutoZone team on Wednesday 12/11 @ 2:00 • Discuss them shipping by the end of January while on temporary power because they are waiting on PGE. PGE was contacted - government representative to help get this process moved along. Received an email from Joe Roman that was forwarded from FCL that PGE was able to expedite the request and they are scheduled to get power to them on 1/15. It was previously scheduled for mid March.
Reported by Admin
1/2025 PGE was out on 1/15 installing a new pole and starting the process to get them energized Reported by Admin In Progress
Jun-25 Equi[pemt final; inspection
ADHOC: Zoning Ordinance 12/1/2024
Consideration and Approval of a Planning Commission Resolution Recommending Approval of Zoning Ordinance Text Amendment # 24-0600 to the City Council With Findings and Conditions as Set Out in the Resolution (Perea)
Motion by Co-Chair Salter, Seconded by
Commissioner Hale to Approve Planning Commission
Resolution #24-06, Recommending Approval of
Zoning Ordinance Text Amendment # 24-0600 to the
City Council With Findings and Conditions as Set Out
in the Resolution. Motion passed by roll call vote.
Shipping Containers Ordinance
Update
Oleander Terrace 4/2024 Staff meet with the builder for Oleander Terrace, discussing the construction of the masonry wall along Howell Avenue.
Wkly Activities Update
4/16/2023
5/2024
Staff continues to work with the developer with completing the project’s obligations. The Developer continues to work on addressing various issues, while starting units in small batches.
Wkly Activities Update
05/28/2024
6/2024
Staff continues to work with the Oleander Terrace Developer.
Assisting him to help keep the project from stopping. Staff was informed one of their former sub-contractors was reconstructing Howell Road. Builder is in the process of constructing homes at this location. Half of the homes have been constructed (14/28).
Wkly Activities Report
6/25/2024
8/2024 Project is under construction, Builder has constructed approximately 20 units, has approximately 8 units to be constructed.
Ongoing
Pendnig
Final
Inspection
Mobile Food Vendor Trucks &
Sign Ordinance 7/2024
Staff worked with Code Enforcement notifying a food vendor they were not incompliance with the recently adopted food truck ordinance. Upon notification, the food truck operator submitted a complete application package for staff consideration. The food truck owner was notified they would not be able to operate within the City until their use permit and business license was approved.
Weekly Report
8/2024
Staff has approved 2 mobile food trucks. Staff received an application for a new food truck and in process of reviewing the insurance of an ice cream truck to ensure the insurance is in compliance with the municipal code.
11/2024
Consideration and Adoption of a City Council Resolution Initiating a Text Amendment to Amend the Sign Ordinance and the Mobile Food Vendor Ordinance (Perea)
Motion by Council Member Troost, Seconded by
Mayor Pro Tem Ahmed to Approve City Council
Resolution #60-24, Awarding a Contract to VM Lyles
Company for Civic Center and Well 15 Generator
Improvements Project in the amount of $1,190,560.00
and Authorizing the City Administrator or Designee to
Execute All Related Documents Thereto and
Amending the Fiscal Year 2024/25 City Budget.
Motion passed with Council Member Barragan
absent.
12/2024
introduction of an Ordinance Amending Chowchilla Municipal Code Section 18.56 – Signs and Outdoor Advertising Structures, and the Accompanied Notice of Exemption (Perea)
12/24
Introduction of an Ordinance Amending Chowchilla Municipal Code Section 9.07 – Food Truck Vendor, and the Accompanied Notice of Exemption (Perea)
1/2025
Adoption of Ordinance Update- Mobile Food Vending. 2nd readingupdated for ice cream trucks. Adoption of Ordinance Update- Signs and Outdoor Advertising. 2nd readingupdated for height and sq footage of face requirements along the highway 99 corridor
Consent
Downtown Guidelines 12/2024
Consideration and Adoption of a City Council Resolution Approving the Updates to the Downtown Design Guidelines Along with the Notice of Exemption as Set Forth in the Resolution (Perea) Motion by Commissioner Hale, Seconded by
Commissioner Vander Dussen to Approve Planning
Commission Resolution #24-07, Recommending the
City Council Approve the Updates to the Downtown
Design Guidelines Along With the Notice of
Exemption as Set Forth in the Resolution. Motion
passed by roll call vote.
Industrial Specific Plan
The Industrial Specific Plan was considered by Council in 2018 but the environmental review was never completed. Council budgeted in FY 23/24 to have staff draft an RFP for the solicitation of an environmental consultant to assist with completing the document which then allow the City to adopt the ISP.
Motion by Council Member Chavez, Seconded by
Council Member Troost to Approve City Council
Resolution #59-24, Initiating a Text Amendment to
Amend the Sign Ordinance and the Mobile Food
Vendor Ordinance. Motion passed with Council
Member Barragan absent.
7/2024
Industrial Specific Plan EIR: Staff has routed the document for signatures. Once all parties have signed the agreement, staff will have the agreement executed.
Weekly Report
CV2 & CV3 3/2023
Staff met with HSR regarding proposed Right-of-Way Acquisition plan. They mentioned they have began starting conversations with various property owners along the corridor and wanted to ensure they have included all the necessary items needed to within the ROW design.
Wkly Activities Report
March 26, 2023
4/2023
Admin - Attended multiple meetings with property owners in the CFD to discuss the new proposed CFD. AutoZone, Rancho Calera, Chafal-Commercial along East 99, Gill 70 acres industrial next to AutoZone. We got positive feedback from everyone so far. Meeting with property owners to get support but only the registered voters have a vote. Developed residential will have a 35% - 40% reduction in annual assessments so we anticipate support from voters. Still have more meetings to do and have to revise some of the presentation based off input from property owners. Admin - Attended multiple meetings with property owners in the CFD to discuss the new proposed CFD. AutoZone, Rancho Calera, Chafal-Commercial along East 99, Gill 70 acres industrial next to AutoZone. We got positive feedback from everyone so far. Meeting with property owners to get support but only the registered voters have a vote. Developed residential will have a 35% - 40% reduction in annual assessments so we anticipate support from voters. Still have more meetings to do and have to revise some of the presentation based off input from property owners.
Wkly Activities Report April
9, 2023, April 16, 2023,
April 23, 2023
5/2024 Staff processed one additional EDLP and is now beginning the closeout process for this program with HCD.
8/2024 Staff is in the process of working with our vendor to begin the close out process. In Progress
Century Communities: Lone
Oak Subdivision/Orchard View
Staff attended a meeting with the Lone Oak Developer regarding the next steps for the project. The main topic of discussion was the proposed phasing plan proposed by a perspective builder.
Weekly Activities Report
July 25, 2023
Staff provided information to the Lone Oak Developer regarding moving forward with a Lot-Line adjustment application. Once processed, this application will allow the developer to sell a portion of the project to the perspective builder.
Weekly Activities Report
July 2, 2023
1/2024 In escrow with Century Communities; property purchased from John Sessions. Meeting held to set milestones to keep project moving. 5/2024
Century Communities renamed the development Orchard View. They started grading the property and received the Encroachment Permit in May.
7/2024
Staff drafted an Administrative Report for council consideration for the July 9th council meeting. The item to be presented to Council for consideration is regarding the annexation of the Orchard View Subdivision into the City’s Services CFD.
Weekly Activities Report
8/2024 Century Communities has started construction and is currently in process of installing the off-site improvements.
1/2025 Coordination with Century Communities to get their Final Map recorded Weekly Activities Report
5/2025
They are requesting an extension of the reduced DIF fees that are a result of the City-Wide 50% DIF reduction Incentive Program • Have an Ad Hoc scheduled to discuss
- PGE has undergrounded the powerlines
Weekly Activities Report
May 3, 2025
5/2025
They need to address the lack of permanent lighting
• There are delays in getting power and the light poles • We told them to have security in order to get their Certificate of occupancy. This was direction from the Economic Development Ad Hoc
Weekly Activities Report
May 17, 2025
5/2025
Continue to pull permits. Their Development Agreement for DIF fees expires 6/30 and a request was made to extend that to take advantage of the 50% reduction of DIF Incentive Program that expires 6/30/25.
They are supposed to submit something for review but they also could pull a substantial amount of permits before 6/30 to take advantage.
Weekly Activities Report
May 31, 2025
6/2025
Have not received a formal request from them on the extension of the DIF fees in the DA. My assumption is they will pull permits for the remainder of Phase I (100 total units) which would be roughly 50 permits
Weekly Activities Report
June 7, 2025
6/2025
More permits have been pulled with even more anticipated before the 6/30 expiration of the DIF Reduction Program.
May be less than expected with the direction of Council at the meeting to come back with a 25% reduction program.
Weekly Activities Report
June 21, 2025 In Progress
Rancho Calera 5/2023 Com Dev. - Staff received a parcel map application to create a parcel within the Rancho Calera Community.
Wkly Activities Report,
May 7, 2023
5/2023
Attended a meeting with mark and the Fagundes team to discuss the CFD refunding. They seemed to support it and wanted to get more details. We are working on putting together a more detailed presentation for all property owners so they can see the actual financial impacts on their assessments under the new proposed plan.
Wkly Activities Report May
14, 2023
5/2023
Staff forwarded the comments received by QK regarding Pembrook's Development team Final Parcel Map request. The comments were immediately forwarded to the applicant to make the corrections and resubmit.
Wkly Activities Report May
21, 2023
Had a meeting with the Rancho Calera team to discuss the results of out meeting with Caltrans. They think they can put together a plan for the commercial are right off the roundabout that will satisfy Caltrans concerns.
Wkly Activities Report June
4, 2023
6/2023
Staff continues to work with the Rancho Calera Team regarding the submittal of a Final Map application and fascinating access to the proposed commercial development.
Wkly Activities Report June
4, 2023
1/2024
Staff Continues to meet with Caltrans regarding the commercial connection. Staff received an application from the developer to create a parcel to be sold to a builder.
5/2024 Staff is working with the developer with processing a Lot Merger, Tentative Map for Block 3, and the Final Map for Block 4. 7/2024
Staff met with the Rancho Calera Team regarding their future plans for the Western portion of the development. They have expressed an interest of moving forward with annexing the western portion of the development into a CFD and preparing one of the neighborhoods for Final Map consideration.
Wkly Activities Report
8/2024
Staff continues to work with the developer; they informed staff that they have a commercial builder looking to purchase the commercial portion of the project.
11/2024
Consideration and Adoption of a City Council Resolution Approving the City Administrator or Their Designee to Sign the First Amendment to the Development Agreement for the Rancho Calera Specific Plan (Pruett)
12/2024 Rancho Calera Block 3 – worked with HMH engineering on the removal of 3 conditions that were not applicable to Block 3. Weekly Report 12/1/2024
Consideration and Approval of a Planning Commission Resolution Recommending the City Council Approve Tentative Subdivision Map # 24-0112 for Block 3 of the Rancho Calera Specific Plan Along With the Notice of Exemption as Set Forth in the Resolution (Perea) City Council
01/2025
worked with HMH engineering on the removal of 3 conditions that were not applicable to Block 3 Weekly Report
1/2025
will discuss next steps for both but the City’s can’t start until sometime in February and there will be items coming on the agenda for approval of the CFD team
Wkly Report 1/14/2025
3/2025 approved resolution to adopt the Tentative Subdivision Map for Block 3. Wkly Report 3/2025
4/2025 CFD refunding and the new one for Rancho Calera Weekly Report 5/2025
Caltrans and our staff regarding the commercial entrance off the roundabout
-Caltrans, as usual, dropped the ball on reviewing something they had for over 6 months and multiple follow up emails were sent so that process is starting over but conceptually, everything is agreed on
-The 250ft right of way off the north leg into the commercial development will not be owned by Caltrans and will be maintained by the commercial property
Wkly Report 5/3/2025
Mid Valley Pipe & Steel 11/2022 Property is in Escrow. The buyer is to start the entitlement process.
RDA Successor Agency Resolution No. 05-22.
12/2023 Property is going through the escrow process. Staff received a draft site plan to be reviewed.
1/2024
APN 002-250-053: Staff is working for future builder on plans to build a new facility and business park that will have approximately 8 lots ranging in sizes of 1 to 5 acres. Staff will close escrow Spring of 2024.
5/2024
The property transferred ownership to Mid-Valley Pipe and Steel in April. The applicant is in the process of completing the environmental review for the project.
In Progress
Legacy Ranch 4/2023
Admin - Attended a CFD meeting with Legacy Ranch. We have one more with land owners to do for our 1st go around. Woodcrest - Fagundes. Comm Dev. - Staff met with the owners for Legacy Ranch to discuss the conceptual revisions to CFD 2006-1.
1/2024
Staff received a lot line adjustment application. Once the lot line adjustment is processed, the developer plans to sell the easterly parcel to a builder.
On Hold
Housing Element 5/2024
Staff continues to work our consultant and HCD addressing HCD comments. Once HCD comments have been address, our consultant will begin the second part of the project which consist of updating the City’s General Plan.
7/2024
Staff began the review process for a Development Agreement received from the Chowchilla Union High School. Once the City’s Economic Ad-Hoc Committee has reviewed the proposal, staff will work with the applicant and legal to finalize and have it scheduled for council consideration.
Weekly Report
7/1/2024
Did not have a quorum for the July 17 Planning Commission meeting, putting off the Housing Element item to their August 21 meeting
10/2024
4.1 Consideration and Adoption of a City Council Resolution Approving General Plan Amendment Application No. 24-0297 Approving the 2024-2032 6th Cycle Housing Element and the Accompanied Environmental Review (Perea)
Motion by Council Member Troost, Seconded by
Mayor Pro Tem Ahmed to Approve City Council
Resolution #53-24, Approving General Plan
Amendment Application No. 24-0297 Approving the
2024-2032 6th Cycle Housing Element and the
Accompanied Environmental Review. Motion passed
unanimously by roll call vote.
On Going
1/2025 Internal meeting with PCE to discuss Housing Element program implementation Weekly Report
3/2025 2nd reading of the Zoning text amendment relating to the Housing Element
Weekly Activities Report -
Reported by Admin
3/2025
Text Amendment #24-0762 to implement Housing Element
Program HE-2(l) Lower Income Opportunities – approved ordinance to introduce and waive 1st reading for the item. Item will go to 3/11 meeting for adoption.
Weekly Activities Report
3/1-4/2025
4/2025
The Council will receive the consideration of adoption for the General Plan Annual Progress Report and the Housing Element Progress Report for the year 2024, this was also provided and received approval at the previous planning commission.
Weekly Activities Report
April 8, 2025 (Consent)
4/2025
Council’s resolution (#24-25) approval for the adoption for the General Plan Annual Progress Report and the Housing Element Progress Report for the year 2024, was submitted to the CaliforniaHousing & Community Development and is pending a review and approval from the state
Weekly Activities Report
April 12, 2025
5/2025 First reading of Municipal Code amendment for Section 18 Zoning and a General Plan amendment to implement changes required as a result of updating our Housing Element
Weekly Activities Report
May 17, 2025
5/2025
2nd reading and adoption of the Housing Element Updates • This item will have to be pulled from Consent and tabled to the next meeting
• Based off input at the last meeting there are changes that need tobe made and reviewed by HCD
• Needs to stay on this agenda because it was publicly noticed to be on this agenda
- Quarterly Investment Report
- FY 25-26 SB 1 eligible projects
• Streets and Roads projects
CONSENT Weekly Activities Report
May 31, 2025
CUHS Project 5/2024
The Lot Merger application is being review by the City Engineer.
Staff continues to work with their Architectural Firm with finalizing the plans.
7/2024
Staff began the review process for a Development Agreement received from the Chowchilla Union High School. Once the City’s Economic Ad-Hoc Committee has reviewed the proposal, staff will work with the applicant and legal to finalize and have it scheduled for council consideration.
Weekly Report
8/2024 Construction started; awaiting lot merger comments from QK and legal is reviewing the draft development agreement.
12/2024
Consideration and Adoption of a City Council Resolution Approving a Deferred Improvement Agreement with the Chowchilla Union High School District Regarding the Chowchilla High School
Transportation Center and Authorizing the City Administrator to Execute all Related Documents (Pruett)
In Progress
Other projects/items
Salters Distributing 2/2025 Reviewed site plan submittals for Salters Distributing expansion and provided additional comments back to ComDev
Weekly Activities Report
February 10, 2025
3/2025
Exposure to significant litigation- update on information from FAA regarding the white buildings on Salter’s property -Labor negotiations
Weekly Activities Report -
Reported by Admin
MADERA Co-EDC 4/2025
Met with Kristina Gallagher of the Madera Co-EDC on April 3, 2025.
The meeting was a touch-base regarding the support provided by EDC and what the City of Chowchilla’s Community & Economic Development could do to further attract business to the City. The meeting collaborative approach was to further build bridges and support for the community’s growth.
Weekly Activities Report
April 8, 2025
Golden Valley Pistachio 4/2025
The Golden Valley Pistachio application, has rec’d. its second comments letter and pending response. Additionally, the Fire Dept. has also provided comments and the department is pending the updated plans for the resubmittal process and review.
Weekly Activities Report
April 8, 2025
is pending final comments to begin the building plans review process of approval.
Weekly Activities Report
April 12, 2025
The Golden Valley Pistachio, received Notice of Exemption for recording at the Madera County Recorders Office. City planning staff is pending receipt of document.
Weekly Activities Report
May 3, 2025
received its second Notice of Exemption for the facilities processed wastewater discharge project for recording at the Madera County Recorder’s Office. Final plans are still pending approval with permit insurances.
Weekly Activities Report
May 10, 2025
CED 4/2025
CED Director has reached out to other car dealerships out of the county to see about any interest in the purchase of the vacant Pacific Auto Sales location.
Weekly Activities Report
April 8, 2025
Pacific Auto Sales 4/2025
CED Director has also recently included Ag Equipment Dealers as part of the ongoing communications to assist in the sale or lease of Pacific Auto Sales location.
Weekly Activities Report
April 12, 2025
4/2025
Met with California Custom of Merced, which is a Polaris Dealership to discuss the potential of expanding services at the previous location of Pacific Auto Sales
Weekly Activities Report
April 19, 2025
5/2025
The Merced Store owner is following up w/ corporate to establish a meeting for possible expansion of the Polaris Dealership services at the previous location of Pacific Auto Sales. CED Director has provide contact for both owner and relator representative to California Customs
Weekly Activities Report
May 3, 2025
5/2025
Century Communities has met with the CED Director and has requested separate addendums to the existing Development Agreement;
1. Impact fees be extended 2-years based on delays experienced through the public utilities infrastructure development services (electrical).
2. Accept a standard form for new-home buyer’s contract whereby the new home buyer acknowledges that streetlights are not operational at the time of the buyer’s occupancy of the home, which would include a “hold- harmless” clause for the city. o Update to the above, an Ad Hoc mtg. was requested by the CED Director, at which there was a consensus for requesting direction from the council regarding the continuation program of
development fees reduction. Regarding street lighting the developer will look into security services to be implemented from dusk to dawn to assist in the security of the development site. CED Director, has contacted Tractor Supply Co., to solicit interest in establishing a local store within the city. (NO UPDATE) Weekly Activities Report
May 17, 2025
4/2025
The CED has contacted both Prologis the Phelan Development groups, regarding the City of Chowchilla’s-Industrial Specific Plan.
There have been no comments to date, and a follow up is planned. (NO CHANGE)
Weekly Activities Report
April 8, 2025
Brent Rose 4/2025 Followed up w/ Brent Rose, to discuss update or status of multi-use planned project and still pending a site visit. (NO CHANGE) Weekly Activities Report
April 8, 2025
4/2025
The Council will receive the consideration of adoption for the General Plan Annual Progress Report and the Housing Element Progress Report for the year 2024, this was also provided and received approval at the previous planning commission.
Weekly Activities Report
April 8, 2025 (Consent)
5/2025
Followed up w/ Brent Rose, to discuss an update or status of multiuse planned project, which includes a pharmacy. This project is still pending final planning approval as the site plan has not yet been submitted with corrections. CED staff is pending a client meeting to obtain further status or movement with the client the week of 05/12- 05/16.
Weekly Activities Report
May 10, 2025
5/2025
Followed up w/ Brent Rose, to discuss an update or status of multiuse planned project, which includes a pharmacy; the current partner Taj Singh is still in process with the California State Board of Pharmacy.
Weekly Activities Report
May 24, 2025
Alpha Pharmacy 5/2025
CED Director contacted Alpha Pharmacy, to further assist in the stores permitting process. To date the planning department has not yet received an application.
Weekly Activities Report
May 17, 2025
A Z Travel Center 5/2025
On May 14, 2025, planning staff hosted the required scoping meeting for the following planning project; A-Z Travel Center - City of Chowchilla #23-003. The meeting is required to solicit input from the public, regarding the project scope and content of the Environmental Impact Report (EIR)
Weekly Activities Report
May 17, 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Measure N 6/2023 6.5 Discussion and Recommendation to Form a Measure N Ad Hoc Committee, Appointing Two Members of the City Council. (Pruett).
Actions Following Approval: Follow the
direction and recommendations from Council.
Motion by Council Member Chavez, Seconded
6/13/2023 Council
Meeting
7/2024
Working on fliers to be sent out and planning for public outreach.
Joann submitted the ordinance that was approved by the County and a legal summary was provided as well. We will resume our meetings with the consultants and start woring on our outreah approach.
Reported by City
Administrator
7/2024
6.3: Measure N Ordinance Introduction to be placed on the November 2024 ballot; will be adopted, if passes election, on the following meeting after election results have been certified.
07/23/2024 Council
Meeting
9/28-10/1 2024 Sent response to leagal on FPPC Complaint 10/2 Reported by City Administrator
11/2024
Jeff did a Q & A Podcast for the POA. On election night it had an over 80% approval with roughly 2.8k votes submitted. Next updated results, and hopefully final results should be Friday 11/15 by 5:00pm.
There are only an estimated 1,700 votes left to count County Wide.
Next updated results will be 12/2 by 5:00pm. The 6th unprocessed ballot report previously showed 209 uncured votes county-wide but now it shows 242 so that is weird.
Reported by City
Administrator
11/2024 November Election: Measure N Passed Completed
3/2025
Resolution approving an amendment to our current agreement with MuniServices LLC for transactions tax audit and information • Needs to be updated for the renewal of Measure N
Reported by City
Administrator
LPR'S LPR's Installed Complete
MDTs 5/2025 Set up 3 new MDTs, installed the required software, and deployed them to the PD.
Wkly Report
5/24/2025 Complete
6/2025 Continued demolition at PD for the duct work for the new AC unit for the IT room. Purls on site to begin duct work for the new AC unit Wkly Report
6/14/2025
6/2025 Continued duct work for the new AC unit for the PD IT room Wkly Report
6/21/2025
6/2025 Reviewing through street policy and potential stop sign locations.
Chief Palmer provided a revised proposal of locations.
Wkly Report
6/14/2025
New PD Computers 6/2025 Installed all necessary software on the first new computer. A system image will be created from this setup and used to deploy the same configuration to the rest of the new PD computers.
Wkly Report
6/14/2025 ONGOING
Computer for Review Phone dumps
for PD 6/2025 Set up a computer for PD to use when reviewing information from phone dumps. The computer is outside the domain and network, with all necessary software installed.
Wkly Report
6/14/2025 Complete
Disposal of Surplus
1/2025
6.3 Consideration and Adoption of a City Council Resolution Authorizing the Disposal of Surplus City Property in the Form of Donating a 2020 Ford Explorer Police Interceptor to the Chowchilla Union High School Public Safety Department (Palmer)
Master Fee Schedule - CCW
3/2025
Adjusting the Master Fee Schedule
• Adding a fee for the Police Department now doing the Concealed Cary Permit (CCW)
Reported by City
Administrator
Department: Police Department
Quarterly: April - June 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Madera County Fire
Station 2017
6/27/2017 Council: 3.6 Authorize Fire Chief Harry Turner to Negotiate a Settlement of Madera County Contract No. 9006-C-2009 Pertaining to the Madera County Fire Station.
Action: Fire Chief is hereby authorized to negotiate
settlement. Action Following Approval: The Fire
Chief will negotiate with County representatives;
reach an agreed upon amount; vet the arrangement
with the City Administrator, Finance Director and
City Attorney; then bring the negotiated terms back
to council for its approval. Update from Gaumnitz
July 2020 - Still pending. CalFire may be looking
for a site outside of city limits. Update - Meeting
scheduled with Madera County Fire for Oct 15th.
Consent Ongoing
2020
Staff met with County and CalFire to discuss
previous agreement to provide fire station or
expansion of our fire station to the County:
Supposed to provide a 2,200 sq. ft building for
them, Agreement has a monetized amount for that in
the contract but they want us to build the station -
today's cost are exponentially higher than the
monetized amount in the contract - have a meeting
scheduled for November to follow up.
Weekly Activities Report
Oct 11 - Oct 17, 2020
Administrator
Ongoing
2020
Staff meet with County regarding prior agreement to
provide a fire station to the County. We were
supposed to provide a roughly 2,200 sq. ft building
for them. They are to leave the PD building where
they currently occupy 2 bays. PD impact fess are to
be used. Issue is the agreed upon costs to build that
add-on/building has significantly increased since
2009. In agreement it is $243,800 which is $102
sq. ft. Now the County says the cost is roughly
$700 sq. ft = $1.5M. We are continuing to work
with the County to find a resolution.
Wkly Activities Report
November 8 - November 14,
2020 (Administration)
Ongoing
Fire Expansion 7/2022 Phase 2 construction beginning late January 2024 Completed 5/2024 Should be completed by end of May 2023 Completed 8/2024 Unfortunately the fire system failed inspection, still waiting for the work to be completed before final walk through. Completed Department: Fire Department
Quarterly: April - June 2025
2/2025
Have a meeting scheduled for next week with the County
and Cal Fire to address an old agreement we have to relocate CalFire from the bays at the PD building.- It is an old agreement and the cost to now do that is much higher than originally thought and the contract is not clear if it is based on the square footage of the building or the cost listed in the agreement.
Wkly Report - Reported by
City Administrator
2/15-18/2025
2/2025
Chief Gaumnitz and I met with CalFire and Jay at the
County to try and get a resolution to an agreement we had a long time ago with the County to provide a new operating space and have them move out of the PD building. There
was square footage mentioned as well as dollar amounts
• Obviously the cost per square foot has gone up
significantly since the agreement
o We cant afford to build at today’s costs and they don’t really want to be located here
o Mentioned giving them the 4 acres we own next to
Autozone plus some money ear marked in PD DIF for this
very item
Jay is going to look at options we discussed and get back Wkly Report - Reported by
City Administrator
2/22-25/2025
Ongoing
Weed Abatement 4/2024 Item to be in May city council agenda to kick it off Completed 7/2024
Held a public hearing on July 23, 2024 council meeting
where affected property owners could have protested their citations. No one came forward to protest; weed abatement program continues.
Completed
4/2025
Resolution hearing protests of any affected property owners.
Property owners have 10 days form the meeting to address the problem or they will be fined $100 and pay for us to abate their property.
Completed
Weed abatement focused on alleyways Wkly Repoort 4-26-25 Completed Weed abatement focused on Truman Ponding Basin Wkly Repoort 5-3-25 On Going Weed abatement throughout the City. Wkly Repoort 5-10-25 On Going Worked with Fire regarding their Weed Abatement award.
One of the contractors that submitted a bid to them is
challenging the results and Fire wanted to know what the DIR requirements were. As both did not meet the DIR
requirements, recommended they go back out to bid due to the challenge. Public Works staff published on Friday.
Wkly Repoort 5-24-25 Completed
Weed Abatement
awarded to contractor.
Contactor finished
abatement.
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Outreach Website Updates, E-News Bulletings, Social Media Postings On Going Parks Reservations, Website, Social Media Postings, Newsletter Wkly Report 4/12/2025 On Going Dealing with Adult Recreation who has not paid the light usage charges from 2024. Wkly Report 4/19/2025
Complete contract with Chowchilla High for open swim program Wkly Report 4/19/2025 Applied for USDA CFM Application to sell produce at the Vendor Fair. Wkly Report 4/19/2025 Staff report and Reso for Chowchilla Fair Contingency Fund request Wkly Report 4/19/2025 Reviewing applications for Pool Supervisor, 2 applicants will be interviewed Wkly Report 4/26/2025 Events: Employee BBQ, Music in the Park, Movies in the Park Wkly Report 4/26/2025 Worked on Repeal for Heritage Preservation Commission Wkly Report 4/26/2025 Worked w/ IT re: New Copier Lease, and assisted them w/ budget Wkly Report 4/26/2025 Worked on Applications for vendors Wkly Report 4/26/2025 5/2025 Applied for a grant through PG&E for Movies in the Park Wkly Report 5/3/2025 Met with New Toshiba copier leasing company with IT Wkly Report 5/3/2025 Two interviews for Lifeguard Supervisor, we hired the Supervisor who has been filling this position for the last two years. Wkly Report 5/3/2025 Heritage Preservation
Commission 5/2025
2nd reading repealing Ordinance for Heritage Preservation Commission • It was pulled from the last meeting to look into claims that the commission was needed to keep our Certified Local Government (CLG) status which is needed for grants
• While there is a CLG certification that can assist with historical grants, staff verified with the State that we have never held that
certification
Wkly Report 5/31/2025
6/2025
Finalized updates to the staff report on the Heritage Preservation Commission.
After receiving community inquiry about CLG status, it was confirmed that Chowchilla has never been certified, and this update will be included in the second reading.
Wkly Report 6/7/2025
Events
4/5/2025 Fair Dinner Completed
4/12/2025 City Easter Event - Ed Ray Park Completed 4/25/2025 CAF Golf Tournament Completed 5/1/2025 National Day of Prayer - Not at Veterans Park this year but at Faith Hall Completed 5/3/2025 Employee BBQ - Schnoor Park Completed
5/15-18/2025 Chowchilla Fair Completed 5/17/2025 Spring Festival Parade Completed 6/9/2025 First day of Open Swim Ongoing
6/13-6/28 Music and Movies in the park Completed
7/6/2025 Aerial fireworks show at the fairgrounds Completed 7/11-7/26 Music and Movies in the Park Ongoing
7/1/2025 Upcoming: Stargazing and Community Block Party Chamber of Commerce
Senior Center 6/1/2025 New flooring project was completed at Senior Center. Completed Sports Organizations 6/25/2025 Soccer is starting with a competitive subsidiary within the organization Ongoing 6/25/2025 Adult Receation is Beginning Ongoing
7/25/2025 Chowchilla Little Leauge is now over Completed Concession Stand Project
3/1/2025 New Concession Stand was painted by Cornerstone Church 5/25/2025 Supplies and doors ordered
6/25/2025 Doors installed. Windows and roll up doors ordered 7/25/2025 Interior paneling installed and painting to begin 5/17/2025 Spring Festival Parade Completed
6/9/2025 First day of Open Swim Ogoing
6/13-6/28 Music and Movies in the park Completed
Department: Recreation & Community Outreach
Quarterly: April - June 2025
7/6/2025 Aerial fireworks show at the fair grounds Completed 7/11-7/26 Music and Movies in the Park Ogoing
Veterans Boulevard 9/2024
6.1 Consideration and Adoption of a City Council Resolution Approving the Installation of Commemorative Veterans Boulevard Signs atop the Existing Wayfaring Signs Along the North and South Side of 5th Street (Wisener) Motion by Mayor Pro Tem Ahmed, Seconded by
Council Member Barragan, to Approve City
Council Resolution # 54-24 to Approve the
Installation of Commemorative Veterans
Boulevard Signs atop the Existing Wayfaring
Signs Along the North and South Side of 5th
Street. Motion passed by roll call vote.
Chamber of Commerce 12/24 Consideration and Adoption of a City Council Resolution to Approve a Budget Amendment and Distribute a Financial Contribution to the Chowchilla District Chamber of Commerce for the 2025 Calendar Year (Wisener) Consensus to bring back to council after a
meeting with the Chamber Director
Senior Center 12/24 Reached out to Director to request they submit a letter requesting the funds we are contracted to pay for auditing purposes.
12/24 Visited the Senior Center to check in, delivered city swag to senior citizens Sports Organizations 1/2025 Completed all new field use agreements to send to council for approval on 1/28 meeting
1/18/2025 Met with Soccer President to go over their contract Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Committees
4/2025
•Completed the April 8 regular and goal setting city
council meeting agenda process.
• Followed up on a few liability claims; including a major claim regarding a motorcycle v car accident that occurred by Stephens Elementary where there are no stop signs;
filed a claim for an employee whose personal vehicle was struck by another employee in a city vehicle.
• Had 7 public records requests come in this week for PW projects; 6 cam from one person, John Dougherty, and 1
from Foundation for Fair Contracting regarding the Urban Runoff Management Project. There were several other
public records requests for various or recurring
information re: business licenses of previous month,
code enforcement violations of the previous month, and
another request for body cam footage that we ultimately denied because they are considered investigatory files
therefore exempt from disclosure.
• Assisting Vanessa with certain office procedures; gave her info to follow up on related to clerking.
• Miscellaneous day-to-day city clerking tasks.
Weekly Activites Report
4/2025
• Responded to the various records requests that were
PW project-based.
• Sent out notice of Madera County’s Economic Summit
scheduled April 17.
• Posted Planning Commission’s April meeting
cancellation notice.
• Obtained required liability insurance for the employee BBQ.
• Working with the attorney assigned to the Ross v. City claim that is being litigated.
• Resent reminders to DH’s who still have not submitted their edits/sign off to their updated
retention schedules.
• Had contract signed for NextRequest, sent over to Civic Plus rep. This is for the public
record request link that will be available on the City’s website by the end of May.
• Began working on the April 22 City Council agenda.
• Miscellaneous day-to-day city clerking tasks.
Weekly Activites Report
Department: City Clerk
Quarterly: April - June 2025
Municipal Code 12/2024
Consideration and Adoption of an Ordinance Amending
Chapter 3.13 to the Chowchilla Municipal Code
Reenacting and Imposing the Existing Public Safety
Transactions and Use Tax to be Administered by the State Department of Tax and Fee Administration (Lerner)
Motion by Council
Member Troost, Seconded
by Mayor Pro Tem Ahmed
to Approve City Council
Ordinance #523-24,
Amending Chapter 3.13 to
the Chowchilla Municipal
Code Reenacting and
Imposing the Existing
Public Safety Transactions
and Use Tax to be
Administered by the State
Department of Tax and
Fee Administration.
Motion passed by roll call
vote.
Agenda Minutes On Going
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Personnel
Hired a part time Driver/Dispatcher to help with coverage.
Attended CalACT Spring Conference with Robin Roman.
Department needs one full time employee in operations
and one full time employee in administration for coverage.
There is a lot of $ to do projects with (other than bus purchases) but requires additional staff to manage the
grants after award which includes reporting.
On Going
5311 Operating Grant
Transit Supervisor Roman uploaded the bi-annual
Certifications and Assurances for this upcoming 5311
operating grant cycle. Staff report to apply for Section 5311 will be on May agenda
On Going
Unmet Tansit Needs
MCTC held unmet transit needs public hearings for
Chowchilla, City and County of Madera transit agencies, to obtain public input on local transit needs. MCTC will compile information and hold another hearing at the board offices to review unment needs and evaluate them based
on many factors. SSTAC met over MAdera City/County
and Chowchilla's unmet needs submitted by the public in respective areas and recommended that Chowchilla's
unmet transit needs are not reasonable to meet. the
governing board, MCTC, still needs to approve the
recommendation by resolution at their Policy Board
meeting on May 29.
On Going
Annual CHP
Inspections
CHP sucessfully completed the "desk audit" portion of its annual inspections. They will soon return to complete the driver terminal record inspection.
On Going
Annual DBE Reporting
for 5311
There is a DBE report that Transit completes annually;
Robin completed this on 4/26/24 On Going
Annual TDA Application Robin Roman completes the application to receive TDA funds On Going
5339 Grant
5339 grant funds were used to purchase a CNG bus and is expected to be delievered soon, more than likely in the 24/25 fiscal year.
On Going
Electrification of Bus
Fleet 12/23
Staff has submitted and the state has accepted the grant application for SB 125. CATX is proposing unsing the
grant funds to cover costs of electrifying its fleet. This will include consultation, engineering, planning, purchasing and installation.
In Progress
Department: Transit
Quarterly: April - June 2025
7/2024
Received a letter from CalSTA that they approved three
out of the four projects that were submitted in the
allocation package; $810,725 of TIRCIP funds and
$895,350 ZETCP funds for planning electrification of
transit fleet (includes installing chargers/infrastructure) and purchase of one e-bus.
In Progress
New Business 5/2025
Consideration of an offer from CA. Dept of Transportation for a temporary easement at 145 Robertson Blvd
• Is part of the Robertson Blvd resurfacing project that Caltrans is going to be doing in 2026
o Theywillneedtoreplaceahandrailandmakesome
modifications to sidewalk
They are offering $1.5k and it is valued at $500. The extra $1k is an incentive from Caltrans
Weekly Activities Report May
31, 2025 In Progress
TDA Report Jul-25
Working with Abigail on Finance to complete the TDA
application In Progress
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Compensation Study 7/2024 Met with a few vendors to obtain quotes for a compensation study. In Progress CFD: Greenhill's 6/1/2023
Had a meeting with NBS and the Greenhill's & Pheasant Run bond legal team.
Discussed what to do with any cash on hand or monies that come in after the Greenhill's bond were issued for. Considering using towards Well 16 which will be on the east side. Also discussed Pheasant Run and the delinquencies. I directed them to proceed with delinquency letters.
5/2024 Sent out new delinquencies for Pheasant Run On Going CFD: Infill 2024 CFD Refunding failed special election; City Administrator working through next steps.
Quarterly Financial Review On Going
Audit 1/2025 Auditors were out last week for an internal control walkthrough. They are out this week doing their fieldwork. On Going
Reporting 1/2025 Completed 2 out of the 3 State Controller Reports, finishing the 3rd one this week; Working on the CDIAC Reporting. On Going
Annual report on Development Impact Fees- AB 1600. It is a state requirement to report on the balance of DIF, new DIF received and what we spent DIF on Public Hearing: Reported By Admin Budget
1/2025 Will be sending out Budget Worksheets to Department Heads this week to get ready for Mid-Year On Going
Department: Finance Department
Quarterly: April - June 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes DC Migration Major Project
Preparation and Health Check, Upgraded Domain Functionality, Transferred Key Roles, functions and responsibilities from the old primary domain controller (DC1) to the new server (SV-DC1).
DNS Settings Updated, Transferred essential software Duo and Passportal to the new servers, Addressed specific technical issues encountered during the migration process. Moved the DHCP service to new dedicated, servers (SV-IP1 and SV-IP2).
Migrated the NPS service from the old server (DC2) to the new server (SV-DC2). Ensured smooth integration of LDAP services with the new primary server (SV-DC1). Established a new certificate authority on the new server (SV-DC1) to ensure secure communications. Modified Firewall RADIUS and Active directory integration configurations.
On Going
Duo AD MFA Project 1/1/2025 Distributed Duo fobs to fire department staff for enhanced security. Wkly Report On Going Tyler 1/1/2025
Provided Tyler Technologies technician Nick Peyton with access to the Tyler Incode app server to resolve the issue concerning email bill reminders.
On Going
Sophos Exclusions for Tyler Technologies. Added 43 requested exclusions to Sophos as per Tyler Technologies’ requirements.
Uptime Tracking Project Project is progressing as expected. Wkly Report 4/8/2025 continued to add devices and refine status pages Wkly Report 4/26/2025 Continued adding devices and refining status pages, as well as standardizing DNS names. Wkly Report 5/3/2025
Working on deployment, finalizing shortcuts and custom icons. Wkly Report 5/24/2025 On Going New Phone System Project
Worked with the Mitel deployment representative on the new phone system, providing a workstation and assisting with the deployment of 3 new servers. AT&T installed a BGW320 ATT Gateway at 122 Trinity Ave, connected to a Ciena 3930 switch. IT is working on server creation and IP setup, with a contract upgrade to standardize extensions to Mitel 6920 and add a PA interface module. The circuit is now live, with a plugand-play setup. Equipment programming is in progress. Once complete, the equipment will be shipped, and tracking info will be shared. Porting is pending confirmation from the LNP team, with further updates to follow.
Wkly Report 4/8/2025
ON HOLD -
Waiting for
number to
become
available for
porting
Firewall and system configuration for new phone system.
Number is now available for porting onsite visit from Mitel rep scheduled
Wkly Report 5/3/2025
Department: Info Technology
Quarterly: April - June 2025
The Mitel representative arrived and delivered the equipment.
Programming of the phone system was completed.
Two training sessions took place.
New phones were placed and connected.
The Algo paging adapter was installed.
Wkly Report 5/10/2025
Continuing to solve issues with phone system and working with Danny DeGrote Wkly Report 5/24/2025 On Going
LaserFiche Upgrade Project
Met with LaserFiche technician Terrence Srey. Created a new virtual server with all necessary software installed, including NinjaRMM, ScreenConnect, Sophos, and SQL Express. Coordinated with support to upgrade LaserFiche to the latest version. Upgrade completed successfully.
Installed client across city computers.
Wkly Report 6/14/2025 Complete
Rims Migration Now that Vmware has been finalized we can migrate the last 2 remaining servers which are the 2 Rims Servers. We plan to do this 1 at a time to minimize any potential issues that may arise.
Wkly Report 4/8/2025
ON HOLD -
Waiting to
schedule
New Backup System VEEAM Deployment
The Veeam backup system deployment is progressing as expected. IT is currently backing up most of our systems to ensure full data protection.
We're just waiting to finalize the contract with Veeam, and once that's done, we’ll complete the deployment and ensure everything is fully integrated. finally received licensing from vendor project will continue.
Wkly Report 4/8/2025
continued setting up backups plans and configurations. Wkly Report 5/3/2025 On Going WWTP Camera System Project Update
All necessary equipment for the project has been received. IT began by configuring the cameras, creating DNS records, and setting up IP reservations. Once the initial configuration was completed, plans were made to coordinate with Public Works for installation at the WWTP building.
Currently, the cameras, DVR, and point-to-point (PTP) connection have all been successfully set up. Public Works (Mario) has begun installing the devices intended for the WWTP shop location. Ongoing.
Wkly Report 4/8/2025
WWTP camera project has been completed. Primary cameras are in place and working Wkly Report 4/19/2025 Complete
Windows 11 Upgrade project
IT will begin upgrading all City workstations to Windows 11. We have already performed upgrades on multiple devices to verify compatibility with City software. All upgrades will occur during non-business hours to minimize disruption.
Wkly Report 4/19/2025
upgraded two more computers to windows 11 Wkly Report 4/26/2025 Upgraded 21 more computers to windows 11. Wkly Report 6/7/2025 Continued deployment of Windows 11 Wkly Report 6/21/2025 On Going Zoom Kit Presented new mobile zoom kit Wkly Report 6/21/2025 Complete
UPDATES
Continued demolition at PD for the duct work for the new AC unit for the IT room. Purls on
site to begin duct work for the new AC unit.
Wkly Report 6/14/2025
PW Report
Renamed printers with proper names, made a script to add new ones, and another to remove old printers across the city Wkly Report 6/14/2025 Complete Updated VMware system to the latest version Wkly Report 6/21/2025 Complete
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Consent
SUBJECT: Second Reading and Adoption of an Ordinance Amending Section 2.04.110 of the Chowchilla Municipal Code to Authorize the Mayor to Temporarily Receive Additional Compensation
PREPARED BY: City Attorney
ATTACHMENTS: Ordinance
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
That City Council adopt the ordinance authorizing the Mayor to temporarily receive additional compensation.
BACKGROUND:
The current salary for the Mayor is Three Hundred Dollars ($300) per month but will increase to Nine Hundred Fifty Dollars per month ($950) as approved by the City Council on April 22, 2025, and effective after the next municipal election.
California Government Code section 36516.1 authorizes the Mayor to receive compensation in addition to that which the Mayor receives as a Councilmember.
State law generally prohibits Councilmember salary increases from taking effect during the current Councilmember’s term of office. (Gov. Code, § 36516.5.) However, the California Attorney General has opinioned that the additional compensation authorized for the mayor of a general law city may be increased during his or her term of office as mayor because additional compensation for performing mayoral duties is not received as “a councilperson.” (89 Ops.Cal.Atty.Gen. 159 (2006).) The City Council has expressed its desire to authorize the Mayor to receive the Nine Hundred Fifty Dollar ($950) councilmember salary immediately as additional mayoral compensation rather than waiting until the next municipal election, effective May 22, 2025.
FISCAL IMPACT:
The proposed increase represents an additional annual cost of $7,800.00 from the General Fund. 1 ORDINANCE # xxx-25
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA AMENDING SECTION 2.04.110 OF THE CHOWCHILLA MUNICIPAL CODE
WHEREAS, the current salary for the City of Chowchilla (“City”) Mayor is Three Hundred Dollars ($300) per month;
WHEREAS, on April 22, 2025, the City Council increased councilmember compensation, including the Mayor, to Nine Hundred Fifty Dollars ($950) per month; WHEREAS, pursuant to Government Code section 36516.5, the Nine Hundred Fifty Dollar ($950) councilmember salary will not become effective until after the next municipal election; WHEREAS, pursuant to Government Code section 36516.1, the City Council may pass a resolution to authorize the Mayor to receive compensation, in addition to that which the Mayor receives as a councilmember;
WHEREAS, the California Attorney General has opined that the additional compensation authorized for a mayor of a general law city may be increased during his or her term of office as Mayor because additional compensation for performing mayoral duties is not received as “a councilperson” (89 Ops.Cal.Atty.Gen. 159 (2006));
WHEREAS, the City Council desires to authorize the Mayor to receive the Nine Hundred Fifty Dollar ($950) councilmember salary immediately as additional mayoral compensation rather than waiting until the next municipal election, effective May 22, 2025, which was the date Ordinance 525-25 became effective; and
WHEREAS, the City Council finds that this increase is necessary and appropriate to ensure fair compensation for the additional services provided by the Mayor to the community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHOWCHILLA DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 2.04.110 (“Council salaries–Established”) of Chapter 2.04 (“City Council”) of Title 2 (“Administration and Personnel”) of the City Municipal Code is hereby amended to read as follows:
“2.04.110 - Council salaries—Established.
Each member of the city council shall receive a salary of nine hundred fifty dollars ($950) per month as prescribed in section 36516 of the California Government Code for cities up to and including thirty-five thousand (35,000) in population. Following any amendments to the Government Code that permit an increase or require a decrease in the salary to councilmembers, this section shall be amended to reflect the maximum amount of compensation permitted under California law. Provided, however, that the salary as so increased shall become effective as to all members only on and after the date upon which one or more members of the council become eligible therefore by virtue of beginning a new term of office following the next succeeding general municipal election held in the city.
2 The mayor shall receive additional compensation of six hundred fifty dollars ($650) per month from May 22, 2025, until after the 2026 municipal election.” SECTION 2. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 3. EFFECTIVE DATE. This Ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 4. PUBLICATION. The City Clerk is hereby directed to post a summary and certified copy of this Ordinance in the City Clerk’s office at least five (5) days prior to adoption and to publish a summary of the Ordinance in the Madera Tribune, a newspaper of general circulation, within fifteen (15) days after its adoption.
INTRODUCED at a regular City Council meeting on July 8, 2025.
PASSED AND ADOPTED, by the City Council of the City of Chowchilla at a Regular Meeting held this _____ day of ________ 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
___________________________________
Kelly Smith, Mayor
ATTEST:
______________________________________
Joann McClendon, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
______________________________________
Mary Lerner, City Attorney
REPORT TO THE CITY COUNCIL
Item 3.4
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration of Quarterly Waiver Report
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Detail of Waivers Issued
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the Quarterly Waivers Report for April 2025 through June 2025.
BACKGROUND:
The Council approved the City Administrator to have the authority to waive penalties, interest, fees, liens, and other similar charges up to $10,000. It was requested that a quarterly report be presented summarizing the transactions the City Administrator granted under this authority.
REASON FOR RECOMMENDATION:
This report is a summary of the waivers issued and serves as an element of transparency for the Council and the public. These waivers are issued on a case-by-case basis and will fluctuate from quarter to quarter.
This tool is designed for the Council to assess the use and effectiveness of the program.
FISCAL IMPACT:
One waiver was issued this quarter, totaling $698.55. Please see the attached spreadsheet for the details.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None.
Date Entity/Person Address
Account or
Lien # Type Amount
4/9/2025 Chowchilla SFA 800 S. 3rd St. N/A Portuguese Parade $ 698.55 $ 698.55
CITY COUNCIL REPORT ON WAIVERS PER RESOLUTION 83-19
QUARTER 4/1/2025 - 6/30/2025
TOTAL FEES WAIVED
REPORT TO THE CITY COUNCIL
Item 3.5
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: June 2025 Budget vs Actual and Balance Sheet
REVIEWED BY
ADMINISTRATOR ☐ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the June 2025 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund.
The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 0%.
If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to me in enough time before the meeting for staff to research them.
FISCAL IMPACT:
Revenues
General Administration- Property tax and VLF, which are 2 of our biggest revenues, are only received 2 times a year in February and May, we have received both distributions. It came in higher than what we originally budgeted, and was adjusted at Mid-year. We are teetered which means we do not have to worry about delinquencies, because the County pays us and goes after the delinquencies themselves. Sales tax payments run a couple months behind and we have yet to receive May’s payment. Sales tax is our 2nd largest revenue. We still have Transient Occupancy tax, Franchise Fees, and Overhead Allocations that will be posted during the Year End Closing process.
Police Department- Budgeted revenue is from school reimbursements for SRO service. Also, it has $1.3M Transfer-in from Measure N for the RIMS Software, recruitment and retention of employees, communications upgrade, recording system, and fleet/upfitting costs that will be posted during the Year End Closing Process.
Fire Department- This revenue is for fines/penalties and fire inspection fees which is completed throughout the year.
Community & Economic Development- This amount will fluctuate as building permits continue to be pulled, however as of now, we have already received over three-quarters of our projected total for 24-25.
To date, Self-Help has pulled permits for all of their lots in the Montgomery Farms development. Maple Meadows has pulled permits for nine residential multifamily buildings and one commercial community building. Additionally, Century Communities has pulled approximately 35 permits for the Orchard View development. We also budgeted for the following projects like Rancho Calera, Solar Permits, 2 commercial facilities and various other projects within the City. We still have other miscellaneous permits for other items that are happening as well. This also includes $23k of REAP 1.0 Funding.
Parks and Facilities- $31k of this is from a grant that we have requested reimbursements for, the project is now finished. There is a transfer in of $88k from DIF Fees to cover the Pickleball court. The rest is overhead allocations from the LLMD that happen during the Year End Closing Process.
Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.
Expenses
All departments expenses are within the normal range or better right now.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None.
7/8/2025 8:53:50 AM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2024-2025 Period Ending: 06/30/2025
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 10,268,367.00 10,376,868.00 219,408.55 7,988,586.98 -2,388,281.02 23.02% Expense 292,415.00 292,415.00 485.87 144,449.32 147,965.68 50.60% Dept: 1600 - General Administration Surplus (Deficit): 9,975,952.00 10,084,453.00 218,922.68 7,844,137.66 -2,240,315.34 22.22% Dept: 1605 - City Council
Revenue 1,775.00 3,271.00 284.40 3,270.60 -0.40 0.01%
Expense 104,452.00 110,468.00 4,459.94 75,218.56 35,249.44 31.91% Dept: 1605 - City Council Surplus (Deficit): -102,677.00 -107,197.00 -4,175.54 -71,947.96 35,249.04 32.88% Dept: 1610 - City Clerk
Revenue 0.00 83.00 0.00 81.78 -1.22 1.47%
Expense 347,984.00 318,469.00 19,981.05 300,187.87 18,281.13 5.74% Dept: 1610 - City Clerk Surplus (Deficit): -347,984.00 -318,386.00 -19,981.05 -300,106.09 18,279.91 5.74% Dept: 1615 - City Attorney
Expense 300,000.00 336,000.00 13,657.39 317,818.20 18,181.80 5.41% Dept: 1615 - City Attorney Total: 300,000.00 336,000.00 13,657.39 317,818.20 18,181.80 5.41% Dept: 1705 - General Services
Revenue 0.00 6,865.00 5,816.48 62,763.94 55,898.94 814.26% Expense 2,068,037.00 2,334,422.00 310,540.86 1,936,252.60 398,169.40 17.06% Dept: 1705 - General Services Surplus (Deficit): -2,068,037.00 -2,327,557.00 -304,724.38 -1,873,488.66 454,068.34 19.51% Dept: 1710 - City Administration
Revenue 0.00 83.00 0.00 81.78 -1.22 1.47%
Expense 456,792.00 448,289.00 22,948.57 300,268.94 148,020.06 33.02% Dept: 1710 - City Administration Surplus (Deficit): -456,792.00 -448,206.00 -22,948.57 -300,187.16 148,018.84 33.02% Dept: 1712 - City Property - Rents
Revenue 165,262.00 167,107.00 7,861.45 154,590.14 -12,516.86 7.49% Expense 53,395.00 53,395.00 9.84 42,433.00 10,962.00 20.53% Dept: 1712 - City Property - Rents Surplus (Deficit): 111,867.00 113,712.00 7,851.61 112,157.14 -1,554.86 1.37% Dept: 1720 - Finance Department
Revenue 19,348.00 8,861.00 486.00 6,973.15 -1,887.85 21.31% Expense 918,252.00 887,510.00 47,534.68 718,088.61 169,421.39 19.09% Dept: 1720 - Finance Department Surplus (Deficit): -898,904.00 -878,649.00 -47,048.68 -711,115.46 167,533.54 19.07% Dept: 2610 - Police Department
Revenue 1,691,430.00 2,280,741.00 14,063.62 571,567.64 -1,709,173.36 74.94% Expense 6,063,553.00 6,062,240.00 331,919.68 5,017,648.44 1,044,591.56 17.23% Dept: 2610 - Police Department Surplus (Deficit): -4,372,123.00 -3,781,499.00 -317,856.06 -4,446,080.80 -664,581.80 -17.57% Dept: 2705 - Fire Department
Revenue 5,500.00 9,104.00 0.00 7,894.41 -1,209.59 13.29% Expense 393,380.00 462,905.00 46,830.60 389,583.86 73,321.14 15.84% Dept: 2705 - Fire Department Surplus (Deficit): -387,880.00 -453,801.00 -46,830.60 -381,689.45 72,111.55 15.89% Dept: 4705 - Community & Economic Development
Revenue 590,804.00 958,125.00 44,126.72 896,765.57 -61,359.43 6.40% Expense 1,173,295.00 1,148,158.00 49,400.52 820,410.27 327,747.73 28.55% Dept: 4705 - Community & Economic Development Surplus (Deficit): -582,491.00 -190,033.00 -5,273.80 76,355.30 266,388.30 140.18% Dept: 6610 - Community Pool (OLD)
Revenue 1,500.00 2,219.00 3,748.90 8,359.88 6,140.88 276.74% Expense 25,504.00 25,015.00 4,893.61 17,922.70 7,092.30 28.35% Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -24,004.00 -22,796.00 -1,144.71 -9,562.82 13,233.18 58.05% Budget Report For Fiscal: 2024-2025 Period Ending: 06/30/2025 7/8/2025 8:53:50 AM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6615 - Senior Services
Revenue 0.00 1,252.00 0.00 1,251.74 -0.26 0.02%
Expense 43,560.00 67,497.00 15,546.44 62,639.71 4,857.29 7.20% Dept: 6615 - Senior Services Surplus (Deficit): -43,560.00 -66,245.00 -15,546.44 -61,387.97 4,857.03 7.33% Dept: 6620 - Parks & Facilities
Revenue 198,847.00 225,472.00 0.00 32,977.59 -192,494.41 85.37% Expense 885,598.00 825,773.00 37,797.48 544,520.55 281,252.45 34.06% Dept: 6620 - Parks & Facilities Surplus (Deficit): -686,751.00 -600,301.00 -37,797.48 -511,542.96 88,758.04 14.79% Dept: 6625 - Community Relations
Revenue 22,500.00 32,667.00 1,350.00 33,623.15 956.15 2.93% Expense 238,224.00 281,153.00 26,590.11 245,099.70 36,053.30 12.82% Dept: 6625 - Community Relations Surplus (Deficit): -215,724.00 -248,486.00 -25,240.11 -211,476.55 37,009.45 14.89% Report Surplus (Deficit): -399,108.00 419,009.00 -635,450.52 -1,163,753.98 -1,582,762.98 377.74% Budget Report For Fiscal: 2024-2025 Period Ending: 06/30/2025 7/8/2025 8:53:50 AM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -399,108.00 419,009.00 -635,450.52 -1,163,753.98 -1,582,762.98 Report Surplus (Deficit): -399,108.00 419,009.00 -635,450.52 -1,163,753.98 -1,582,762.98 7/8/2025 8:57:10 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 06/30/2025
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 890.05
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 93,823.58
100-0100-0222 A/R - Intergovernmental -0.01
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 116,030.89
100-0100-0226 Advance to Other Funds 389,382.82
100-0100-0227 Liens Receivables General Fund 178,289.48 100-0100-0230 Accounts Receivable-Utilities 83.31
100-0100-0244 Deposit for Sec. 125 1,278.90
100-0100-0291 Prepaid Expenses 60,045.75
100-0100-1900 Claim On Cash 9,751,901.61
Total Assets: 10,593,926.38 10,593,926.38
Liability
100-0200-0422 Bonds for Work-Refundable 2,500.00
100-0200-0480 Deferred Revenue 151,425.73
100-0200-0482 Unavailable Lease Revenue 50,823.48
100-0200-2901 Accounts Payable Pending -586.16
Total Liability: 204,163.05
Equity
100-0300-0601 Fund Balance 10,246,696.80
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 389,382.82
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 11,553,517.31
Total Revenue 9,768,788.35
Total Expense 10,932,542.33
Revenues Over/Under Expenses -1,163,753.98
Total Liabilities, Equity and Current Surplus (Deficit): 10,593,926.38 Total Equity and Current Surplus (Deficit): 10,389,763.33
REPORT TO THE CITY COUNCIL
Item 4.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Public Hearing
SUBJECT: Introduction and Option to Waive the First Reading of an Ordinance of the City Council of the City of Chowchilla, in the County of Madera, California, Amending Chapter 13.05 of the Chowchilla Municipal Code Pertaining to Backflow Prevention and Cross-Connection Control
PREPARED BY: Mike Breashears, Water System Supervisor
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Revised Chapter 13.05
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
That the City Council introduces and waives the first reading of an ordinance amending Chapter 13.05 of the Chowchilla Municipal Code pertaining to Backflow Prevention and Cross-Connection Control to ensure compliance with the State’s Cross-Connection Control Policy Handbook (CCCPH).
BACKGROUND:
The State Water Resources Control Board (State) provides regulations (previously Title 17 California Code of Regulations) for water agencies to implement a cross-connection control program. These regulations specify when backflow protection is required, approved backflow prevention assemblies, installation, and testing requirements.
The Cross-Connection Control Policy Handbook (CCCPH) now replaces Title 17 CCR and sets updated standards for water systems to ensure potable water remains free of contamination. The City’s Municipal Code Chapter 13.05 requires revision to align with CCCPH requirements. Edits are redlined in the attachment.
REASON FOR RECOMMENDATION:
Chapter 13.05 of the City’s Municipal Code is outdated and requires updates to maintain compliance with CCCPH and ensure public health protection through a modernized backflow prevention and crossconnection control program.
The CCCPH establishes new criteria for determining backflow protection requirements, including more rigorous testing and certification standards, and expands on responsibilities for water purveyors and customers. Updating the ordinance ensures the City’s water system is adequately protected from potential contamination, minimizes legal and regulatory risks, and aligns with best practices statewide. This revision also clarifies roles and responsibilities for customers and City staff, improves enforcement procedures, and supports efficient implementation of the Cross-Connection Control Program.
FISCAL IMPACT:
There is no fiscal impact to the General Fund. All expenses related to the City’s Cross-Connection Control Program are allocated within the Water Fund and are budgeted annually. No unanticipated financial impacts are expected.
ALTERNATIVES:
Decline to adopt the proposed ordinance, resulting in the City’s Municipal Code remaining inconsistent with CCCPH requirements.
ACTIONS FOLLOWING APPROVAL:
If approved, staff will publish the ordinance as required by law and bring it back for a second reading and adoption at the next regular City Council meeting.
Chapter 13.05 - BACKFLOW PREVENTION AND CROSS-CONNECTION CONTROL
13.05.010 Definitions.
[The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:] "Air-gap separation (AG)" is a physical break between the supply line and a receiving vessel. This is the maximum backflow protection.
"Approved backflow prevention assembly" is an assembly that has been manufactured in full conformance with the standards established by the American Water Works Association and has met completely the laboratory and field performance standard of the University of Southern California's Foundation for Cross-Connection Control and Hydraulic Research. Approved assemblies are included in the foundation's most current edition of the List of Approved Backflow Prevention Assemblies. "Approved backflow prevention tester" is a backflow tester that possesses valid certification with the California-Nevada section of the American Water Works Association or equivalent certification as determined by the director. Additional requirements, such as oral and written tests, may be required prior to being placed on the approved tester list.
"Auxiliary water supply" is any water supply other than that received from the water system. "Backflow" is the reverse flow of water, or any other fluid or substance or any combination or any mixture thereof, from the customer's system into the water system's distribution system. "Backflow prevention assembly" is an assembly which will protect the water system's distribution system from backflow, back siphonage, or back pressure.
"City" is the city of Chowchilla.
"Cross-connection" is an unprotected actual or potential connection between the water system and any source or system containing unapproved water or a substance that is not or cannot be approved as safe, wholesome, and potable. Bypass arrangements, jumper connections, removable sections, swivel or changeover devices, or other devices through which backflow could occur, shall be considered to be cross-connections.
"Cross-connection control specialist" is a person certified by the California-Nevada Section of the American Water Works Association, or equivalent certification as determined by the director. "Cross-connection survey" is an on-site survey performed by a cross-connection control specialist to determine the degree of potential health hazards onsite that may require installation of a backflow prevention assembly.
"Customer" is any person or organization who receives water from the water system. "Customer's water system" is the water piping system located on the customer's property. "Director" is the city of Chowchilla Public Works Director, or authorized representative. "Double check detector check valve assembly (DCDA)" is a double check valve assembly with a bypass containing a water meter. The meter shall register for only very low rates and is used to show unauthorized usage or leaks in the customer's system.
"Pressure vacuum breaker assembly (PVB)" is an assembly that contains one or two independently operated spring-loaded check valves and an independently operated spring-loaded air inlet valve located on the discharge side of the check(s). It also includes two tightly closing shutoff valves on each side of the check valve(s) and properly located resilient-seated test cocks. "Reduced pressure principle assembly (RP)" is an assembly of no less than two check valves, an automatically operated differential relief valve located between the two check valves, a tightly closing shutoff valve on each side of the check valve assembly, and test cocks available for testing the water tightness of each check valve.
"Reduced pressure principle detector check valve assembly (RPDA)" is a reduced pressure principle assembly with a bypass containing a water meter. The meter shall register for only very low rates and is used to show unauthorized usage or leaks in the customer's system. "Service connection" is the point of connection of a customer's system to the water system, usually considered immediately downstream from a meter when the meter is located on the customer's property as near as possible to the public right-of way.
"Water system" is the city of Chowchilla Municipal Water System. (Ord. No. 494-19, § 1, 2-12-2019)
13.05.20 - Purpose.
The purpose of this chapter is:
1. To protect the water system from the possibility of contamination or pollution by isolating within the customer's internal distribution system(s) or the customer's private water system(s) such contaminants or pollutants which could backflow into the public water systems; and
2. To promote the elimination or control of existing cross-connections, actual or potential, between the consumer's in-plant potable water system(s) and non-potable water system(s), plumbing fixtures and industrial piping systems; and,
3. To provide for the maintenance of a continuing cross-connection control program that will systematically and effectively prevent the contamination or pollution of all potable water systems.
(Ord. No. 494-19, § 1, 2-12-2019)
13.05.030 Responsibility.
The director has the authority and responsibility to implement an effective cross-connection control program and for the enforcement of the provisions of this chapter. The city may partner with another agency (e.g. health agency, private firm) to ensure that at least one person trained in cross-connection control is able to implement all or portions of the cross-connection program described below. The CrossConnection Control Program shall use the regulations of this ordinance, Cross-Connection Control Policy Handbook, California Code of Regulations and the current California Plumbing Code. (Ord. No. 494-19, § 1, 2-12-2019)
13.05.040 General requirements.
A. Backflow prevention assemblies may be required per Sections 13.05.050 and 13.05.100.
B. Backflow prevention assemblies must be approved by the University of Southern California's Foundation for Cross-Connection Control.
C. The backflow prevention assemblies are owned and maintained by the customer.
D. The customer shall install required backflow prevention assemblies in accordance with city and state of California requirements.
E. The customer is responsible for testing of backflow prevention assemblies, and any required repair or replacement.
F. The customer shall permit the city to enter customer's premise within the normal working hours of the city, or in case of emergency, at any time, to test or inspect the backflow prevention assembly.
G. The customer is responsible for obtaining the proper permits to install or replace a backflow prevention assembly.
H. Backflow prevention assemblies shall be installed on each service connection to a customer's water system as close as practical at or near the property line, and in all cases, before the customer's first branch line leading off the service line.
I. Premises with multiple service connections, where at least one service connection has backflow protection, shall have backflow protection installed on each service connection. (Ord. No. 494-19, § 1, 2-12-2019)
13.05.050 Type of backflow protection required.
Backflow prevention assemblies shall be required for premises in the following described categories:
1. Residential service connections with fire sprinklers (two dwellings or less) shall have an RP. An RP shall not be required if the residential fire sprinkler system is designed and installed using potable water piping and materials, and has connections to points of regular water use to prevent degradation of water quality.
2. Residential service connections (more than three dwellings) shall have an RP.
3. Commercial, industrial, and irrigation service connections shall have an RP.
4. Fire service connections shall have, at a minimum, a DCDA. The city may require a RPDA depending on the degree of hazard.
5. Irrigation service connections for landscape median strips shall have, at a minimum, a PVB.
6. Premises that have multiple users sharing one meter shall have an RP due to the risk of occupancy change without notification to the utility.
(Ord. No. 494-19, § 1, 2-12-2019)
13.05.060 Installation.
Backflow prevention assemblies installed for the purpose of eliminating a potential cross- connection shall be installed with all applicable city permits, in accordance with city standards, and at a location approved by the director.
1. New Service Connections. At the time an application for a new water service is made by a potential customer, in accordance with procedures established by the director, the city will review the application to determine the type of backflow protection required on the customer's service connection. It shall be the customer's responsibility at the customer's expense to install the backflow prevention assembly in accordance with city standards and at a location approved by the director. Installation and testing of a backflow prevention assembly shall be a condition of meter installation and water service. If a customer fails to install and test the backflow prevention assembly within a reasonable time limit set forth in a written notification to the customer, the city may suspend water service to the premises.
2. Upgrading Existing Backflow Prevention Assemblies. An existing backflow prevention assembly which, in the opinion of the director, is a type that does not provide adequate protection for the degree of potential hazard from backflow shall be upgraded at the customer's expense. It shall be the customer's responsibility at the customer's expense to upgrade the backflow prevention assembly in accordance with city standards and at a location approved by the director. Upgrading may include complete replacement and relocation of the backflow prevention assembly, installation of additional backflow prevention assemblies, and/or correction of any on-site crossconnection hazards. If a customer fails to install and test the upgraded backflow prevention assembly within a reasonable time limit set forth in a written notification to the customer, the city may suspend water service to the premises.
(Ord. No. 494-19, § 1, 2-12-2019)
13.05.070 Testing.
A. Approved backflow prevention assemblies shall be tested by an approved backflow prevention tester.
B. Approved backflow prevention assemblies shall be tested immediately after installation, relocation, repair or after winterization.
C. Backflow prevention assemblies shall be tested at least annually, or more frequently if determined to be necessary by the director. The city shall notify customers when annual testing is required, and the notice shall contain the date when the test must be completed and test results submitted.
D. If a customer does not test their backflow prevention assembly and their assembly is out of compliance with the annual test requirement, the city reserves the right to have the assembly tested by city personnel and charge the customer accordingly. Charges shall consist of a penalty fee, and an inspection and testing fee. The testing fees shall be set from time to time by the city council based on the size and type of assembly. The city shall notify the customer of any test failures.
E. Backflow prevention assemblies that fail to pass testing shall be repaired and retested immediately.
F. All test reports shall be filed with the director within ten days of the test being performed.
G. For assemblies that fail to pass inspection and testing, the city reserves the right to require more frequent testing or to perform additional testing by city personnel when the city determines it to be in the public interest. Customer shall bear the cost of additional tests. (Ord. No. 494-19, § 1, 2-12-2019)
13.05.080 Maintenance and repair.
A. Backflow prevention assemblies shall be tested immediately after relocation or repair, and not be placed in service unless the assembly is functioning as required.
B. The customer shall at all times maintain the backflow prevention assembly in proper working order and provide for unobstructed access by the city to the assembly as a condition of continued water service.
C. All repair and retest reports shall be filed with the director within ten days of the repair and retest being performed.
D. Backflow prevention assemblies shall not be removed or replaced without approval by the City.
E. Failure by customer to repair a backflow prevention assembly or failure to submit a completed test form with the time period allowed by the city shall result in termination of water service.
13.05.090 Existing service connections without backflow protection.
The city may perform cross-connection surveys to evaluate the degree of potential health hazard to the public water supply based on conditions existing on a customer's premises. Special consideration shall be given to premises of the following types of water users:
1. Premises having an auxiliary water supply.
2. Premises where there is a substance that would be objectionable but not hazardous to health, if introduced into the water system.
3. Premises where there is any material dangerous to health, which is handled in such a fashion as to create an actual or potential hazard to the water system.
4. Premises where substances harmful to health are handled under pressure in a manner which could permit possible entry into the water system. This includes chemical or biological process waters and water from the water system which has deteriorated in sanitary quality.
5. Premises where there are unprotected cross-connections, either actual or potential, that could result in the pollution or contamination of the water system.
6. Premises where, because of security requirements or other prohibitions or restrictions, it is impossible or impractical to make a complete in-plant cross-connection survey.
7. Premises where recycled water is used.
(Ord. No. 494-19, § 1, 2-12-2019)
13.05.100 Cross-connection surveys.
A. Cross-connection surveys shall, at a minimum, consider the existence of cross-connections, the nature of materials handled on the premises, the probability of backflow occurring, the degree of piping complexity, and the potential for piping system modification.
B. The city may, from time to time, inspect the premises of existing service connections that, in the opinion of the director, may require backflow protection.
C. The customer, or representative who is knowledgeable about onsite activities, shall accompany the cross-connection control specialist during the survey to answer any questions that may arise.
D. If it is determined that a backflow prevention assembly is required, such determination by the city shall be final, and the installation of a backflow prevention assembly shall be a condition of continued water service.
E. The city shall notify the customer in writing if a backflow prevention assembly must be installed.
The notice shall contain the date when the installation must be completed and test results submitted.
F. Failure by customer to install a backflow prevention assembly or failure to submit a completed test form with the time period allowed by the city shall result in termination of water service.
G. Failure by customer to allow the city access to customer's premises to perform the crossconnection survey shall result in termination of water service. (Ord. No. 494-19, § 1, 2-12-2019)
13.05.110 Penalties.
A. For each backflow protection assembly that is out of compliance with the annual test requirement and tested by city personnel, the city shall charge the customer a penalty fee equivalent to the cost of one hour of water maintenance worker full cost recovery staff time per the current finance user fee study.
B. The city may terminate water service to any premises served with or without notice if a required backflow prevention assembly is removed or tampered with by the customer, or if the city finds evidence that an installed backflow prevention assembly has been bypassed, modified, made, or allowed to remain ineffective.
C. Any person who violates any provision of this chapter, or bypasses or renders inoperative any backflow prevention assembly, shall be subject to fines as detailed in city of Chowchilla Municipal Code Title 1, Chapter 1.10, administrative citations.
D. All costs incurred by the city for discontinuance of water service and all fees associated with reinstating water service shall be paid by the customer. (Ord. No. 494-19, § 1, 2-12-2019)
13.05.120 Water service termination.
A. When the city identifies water uses that represent a clear and immediate hazard to the potable water supply that cannot be immediately abated, the city shall institute the procedure for discontinuing the city water service.
B. Basis for Termination. Conditions or water uses that create a basis for water service termination shall include but are not limited to, the following items:
1. Refusal to install approved backflow prevention devices;
2. Refusal to test approved backflow prevention devices;
3. Refusal to repair faulty backflow prevention device;
4. Refusal to replace faulty backflow prevention device;
5. Direct or indirect connection between the public water system and a sewer line;
6. Unprotected direct or indirect connection between the public water system and a system or equipment containing contaminants;
7. Unprotected direct or indirect connection between the public water system and an auxiliary water system;
8. A situation which presents an immediate health hazard to the public water system.
C. Water Service Termination Procedures.
1. For conditions 1, 2, 3 or 4 of subsection B of this section the city will terminate service to a customer's premises after two written notices have been sent specifying the corrective action needed and the time period in which it must be done. If no action is taken within the allowed time period water service may be terminated.
2. For conditions 4, 5, 6, 7 or 8 of subsection B of this section the city will take the following steps:
a. Make reasonable effort to advise water user of intent to terminate water service; b. Terminate water supply and lock services valve. The water service will remain inactive until correction of violations has been approved by the city. (Ord. No. 494-19, § 1, 2-12-2019)
REPORT TO THE CITY COUNCIL
Item 4.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Public Hearing
SUBJECT: Public Hearing and Resolution Confirming Diagram and Assessments and Approving the Levy and Collection of the Annual Assessments for Landscape Maintenance and Lighting District No. 90-1 for Fiscal Year 2025- 2026
PREPARED BY: Spencer Supinger, Contract City Engineer
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution; Assessment District Boundary Map
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
That the City Council conduct a public hearing, receive public testimony, and adopt a resolution confirming the diagram and assessments and approving the levy and collection of the annual assessments for Landscape Maintenance and Lighting District No. 90-1 for Fiscal Year 2025-2026.
BACKGROUND:
The Landscape Maintenance and Lighting District (LLD) No. 90-1 generates revenue for the maintenance of public landscaping and also pays for street lighting costs for areas within the LLD. All new developments are annexed into the LLD or a Community Facilities District (CFD) and charged an annual assessment that is collected with property taxes. There were no annexations into the LLD last year. There are currently 26 Benefit Zones within the LLD, as follows:
Zone
No. Description Improvements Maintained
1 Robertson Village 1, 2, & 3 Landscaping, Streetlights, Palm Parkway 2 Dubose Sanders, PM 86-13 Streetlights, Carlyle, Montgomery, etc. 3 Rosehill, Tract 91-02 Streetlights, Calaveras, Penny, etc. 4 Parkridge Estates II, Tract 90-25 Streetlights, Cedar, Oak, Elm 5 Chowchilla Gardens Apartments Streetlights, Kites Way, Myer Drive 6 Washington Square Apartments Streetlights, Washington, Kites Way 7 Meadow Lark, Tract 97-25 Streetlights, Pistachio, Elm, Birch 8 Palm Estates, Tract 99-12 Landscaping, Streetlights, Palm Parkway 9 Cornerstone Church Landscaping, Streetlights, Robertson, Fig Tree 10 Pheasant Run Landscaping, Streetlights, Waterfall, Robertson, Clubhouse, S. Fig Drive
11 Tract 90-22, Ph. I & II, Shasta
Village Apartments
Landscaping Santa Cruz Blvd, Streetlights
Washington, Kites Way, Molly, etc.
12 Tract 90-22, Ph. III-VI Landscaping Santa Cruz Blvd, Washington, Streetlights Santa Cruz, Elm, Rose, etc.
13 Valley Grove Estates, Tract 03-
11, Ph. I-IV
Landscaping Santa Cruz, Streetlights, Santa
Cruz, Howell, Peach, Plum, Cherry, etc.
14 Valley Grove Estates, Tract 03-
11 & 04-06, Ph. V & VI
Landscaping Santa Cruz, Streetlights,
Cottonwood, Peach, Willow, Almond, Parkridge
15 Valley Grove Estates, Tract 04-
30, Phase VII
Landscaping Santa Cruz, Streetlights, Camellia,
Chestnut, Blossom, etc.
16 Olivero Ranch, Tract 04-11 Landscaping and Streetlights Washington 17 The Village at Chowchilla
Apartments
Landscaping Kites Way, Streetlights, Kites, Myer
18 Parcel 1 of PM 04-49 Landscaping Palm Parkway incomplete:
Assessment deferred
19 Montgomery Farms, Tract 05-07 Landscaping SR 99, Robertson, Streetlights, S.
Fig, Genoa, Montgomery
20 Heritage Center, PM 05-62 Landscaping Robertson Blvd, Streetlights, Robertson, Front, Kings
21 Silva Ford, Tract 05-19 Landscaping SR99, Streetlights, Prosperity 22 Woodcrest, Tract 05-56 Not Completed; Assessment deferred 23 Legacy Ranch, Tract 05-29 Not Completed: Assessment deferred 24 Redwood Apartments Not Completed; Assessment deferred 25 AutoZone Streetlights, Robertson
26 Rite-Aid Landscaping, Streetlights, Robertson
REASON FOR RECOMMENDATION:
This is the final action by City Council required by the California Streets and Highways Code for the levy and collection of the annual assessments for the LLD. Council has previously adopted resolutions for the initiation of proceedings and for the intention to levy and collect the annual assessments. The City Engineer has prepared a report labeled Engineer’s Report of the City of Chowchilla Landscape Maintenance and Lighting District No. 90-1, dated June 2025, as required by law, and filed the report with the City Clerk. The report includes descriptions of the improvements maintained, boundaries of the district and benefit zones, and proposed assessments per parcel. This final action requires the City Council to conduct the required public hearing, receive any testimony, and confirm the annual assessments after considering any protests received. The assessment roll is then submitted to the County Assessor for inclusion on the property owner’s tax bill.
Most zones have a fixed assessment rate that can only be increased by a vote of the property owners.
However, some zones were formed with an inflation allowance. Of those zones, only Zone 20, Heritage Center, had an increase in costs versus what is collected. As a result, the report proposes adjusting the assessment for Zone 20 by 1.6%. Total assessment for this zone will increase from $1,560.32 to $1,585.32.
FISCAL IMPACT:
The annual assessments from the LLD are used for maintenance of public landscaping and street lighting.
The total assessment for this year is $313,759.78. The maintenance costs and assessments for each benefit zone and parcel are provided in the Engineer’s Report on file with the City Clerk. A summary of the total assessments for each benefit zone is included in the following table.
Zone
No. Description Assessment Amount
1 Robertson Village 1, 2, & 3 $6,349.66
2 Dubose Sanders, PM 86-13 $1,425.38
3 Rosehill, Tract 91-02 $1,769.02
4 Parkridge Estates II, Tract 90-25 $1,038.08
5 Chowchilla Gardens Apartments $251.40
6 Washington Square Apartments $982.00
7 Meadow Lark, Tract 97-25 $1,005.18
8 Palm Estates, Tract 99-12 $1,100.80
9 Cornerstone Church $2,526.38
10 Pheasant Run $135,843.32
11 Tract 90-22, Ph. I & II, Shasta Village Apartments $6,596.62 12 Tract 90-22, Ph. III-VI $11,395.44
13 Valley Grove Estates, Tract 03-11, Ph. I-IV $22,671.70 14 Valley Grove Estates, Tract 03-11 & 04-06, Ph. V & VI $9,852.10 15 Valley Grove Estates, Tract 04-30, Phase VII $3,798.40 16 Olivero Ranch, Tract 04-11 $5,222.78
17 The Village at Chowchilla Apartments $2,859.78
18 Parcel 1 of PM 04-49 Assessment Deferred
19 Montgomery Farms, Tract 05-07 $66,252.96
20 Heritage Center, PM 05-62 $1,585.32
21 Silva Ford, Tract 05-19 $27,919.30
22 Woodcrest, Tract 05-56 Assessment Deferred
23 Legacy Ranch, Tract 05-29 Assessment Deferred
24 Redwood Apartments Assessment Deferred
25 AutoZone $968.24
26 Rite-Aid $2,345.92
Total Assessment = $313,734.78
ALTERNATIVES:
Not to levy and collect the annual assessments for the LLD, resulting in the loss of a significant funding source for maintenance of public landscaping and street lighting.
ACTIONS FOLLOWING APPROVAL:
The assessment roll will be submitted to the County Assessor for inclusion on each property owner’s tax bill.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
CONFIRMING THE DIAGRAM AND ASSESSMENTS AND APPROVING THE LEVY AND
COLLECTION OF THE ANNUAL ASSESSMENTS FOR LANDSCAPE MAINTENANCE AND LIGHTING DISTRICT NO. 90-1 OF THE CITY OF CHOWCHILLA FOR FISCAL YEAR 2025-2026 WHEREAS, the CITY OF CHOWCHILLA (City) is a Municipal Corporation which provides services and facilities to the citizens of the community; and
WHEREAS, pursuant to Part 2 of Division 15 of the California Streets and Highways Code, the Landscaping and Lighting Act of 1972 (herein “Act”), the City Council of the City of Chowchilla did adopt its Resolution Initiating Proceedings for, Resolution of Intention to Levy and Collect the Annual Assessment for, and Authorize the Formation of the City of Chowchilla Landscape Maintenance and Lighting District No. 90-1 (herein “LLD No. 90-1”); and
WHEREAS, proceedings for the annual assessment for LLD No. 90-1 for the fiscal year 2025-2026 were initiated by the City Council on May 27, 2025; and WHEREAS, on June 24, 2025 the City Council adopted a Resolution of Intention to Levy and Collect the Annual Assessment for LLD No. 90-1 for the fiscal year 2025-2026; and WHEREAS, said Resolution of Intention was duly published and notice given of the hearing as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The Council hereby determines that the territory within the LLD No. 90-1, whose boundaries are set forth in the Engineer’s Report of the City of Chowchilla Landscape Maintenance and Lighting District No. 90-1, dated June 2025, and on file with the City Clerk of the City of Chowchilla, will be the territory benefited by the maintenance and servicing of the improvements described in said Engineer's Report.
2. The Engineer's Report, the diagram for the assessment district, and the assessment of the estimated costs of the improvements contained therein and each and every part of said report, is adopted and approved; and the assessment upon the land in LLD No. 90-1 being found to be in proportion to the benefits to be received from the improvements, are finally approved and confirmed as the assessment to pay the costs of said improvements and the expenses incidental thereto.
3. The hearing on said annual levy of assessment was held in accordance with law, all persons filing protests or requesting to speak and who appeared were heard.
4. The Council hereby orders the levy and collection of the assessments described in said Resolution of Intention and the Engineer's Report for fiscal year 2025-2026.
5. The City Clerk shall file this Resolution, as confirmed, or a certified copy thereof, the diagram and assessment, and all assessment information required by the County of Madera Auditor to the Auditor's office no later than August 11, 2025, or as otherwise directed by the County Auditor.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 22nd day of July, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 5.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: July 22, 2025
AGENDA SECTION: Deferred Business
SUBJECT: Adopt Resolution to Temporarily Maintain Reduced Residential Development Impact Fees for FY 2025-2026
PREPARED BY: Jaime Quintana, Community and Economic Development Director ATTACHMENTS: Resolution – Incentive Program 1-YR Extension
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
That the City Council approve the resolution to extend the 25% reduction in Development Impact Fees (DIF) for a 12-month period, through June 30th of 2026.
BACKGROUND:
In 2022, the City Council adopted a new Master Fee Schedule, with subsequent revision in 2023 and 2024. As part of these updates, the Council implemented a temporary reduction in Development Impact Fees to promote residential and commercial development during a period of economic uncertainty and to maintain regional competitiveness. This 50% fee reduction was established as a short term, two-year incentive (2023-2025) through Resolution No. 18-23.
Since its implementation, several developers have taken advantage of reduced fees, and some development agreements were prepared under the expectation that the reductions would remain in effect through project approval, building permit issuance, or completion. The temporary reductions period officially expired on June 30th, 2025.
This matter has been reviewed and discussed in Ad Hoc committee meetings and in public Council sessions. At the May 27th, 2025 City Council Meeting, a proposal was made to revise and extend the incentive program from its previous 50% to a 25% fee reduction for an additional 12 months. Council directed staff to return with a formal resolution for consideration at a future meeting.
REASON FOR RECOMMENDATION:
Extending the temporary 25% reduction in Development Impact Fees for an additional 12 months supports the City’s ongoing efforts to stimulate housing production, attract investment, and maintain momentum in current and planned development projects. The original reduction has already yielded positive results by encouraging activity during an economically uncertain period.
Maintaining the reduction through June 30th, 2026 will provide predictability for developers with pending or phased projects, particularly those that were initiated under the assumption of reduced fees. It also aligns with the City’s broader goals of increasing housing availability and remaining competitive with surrounding jurisdictions offering similar development incentives.
Additionally, a resolution to temporarily extend the incentive program provides time for the City to further evaluate its long-term fee structure and assess the impact of the reductions on both development trends and infrastructure funding needs. This measured approach ensures continued progress without creating a sudden financial barrier for ongoing or near-term projects.
Proposed Development Impact Fee Incentive Program Reduction:
Development Impact Fee Zone
Single Family
Residential (Per
Unit)
Multi-Family
Residential (Per
Unit)
Total Impact Fees (per unit) $17,036.00 $11,588.00
25% Reduction (July 1, 2025 - June 30, 2026) $4,259.00 $2,897.00 FISCAL IMPACT:
The extension will result in a short-term reduction in Development Impact Fee revenue. However, this is expected to be offset by continued development activity, which supports long-term economic growth and future revenue. Staff will monitor the impact and incorporate findings into future fee schedule reviews.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA,
EXTENDING THE TEMPORARY REDUCTION OF ALL RESIDENTIAL DEVELOPMENT IMPACT FEES BY 25% FOR A PERIOD OF 12 MONTHS BEGINNING JULY 1, 2025, AND ENDING JUNE 30, 2026.
WHEREAS, the City of Chowchilla has numerous previously approved tentative subdivision maps that have not been recorded and existing residential vacant lots within the community; and, WHEREAS, the City of Chowchilla's construction activity within all existing neighborhoods is virtually nonexistent; and,
WHEREAS, a temporary 1-year reduction of Development Impact fees will assist development of new residential units and will have a positive impact on the quality of life in the community; and, WHEREAS, the City of Chowchilla desires to provide an incentive that will continue growth of residential construction for a limited period of time, thereby providing additional local construction jobs while infilling development which is used to improve the quality of neighborhoods; NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of Chowchilla, State of California that, for a period of 12 months beginning July 1, 2025, and ending June 30, 2026, all residential and industrial development impact fees within the City of Chowchilla shall be reduced by 25% as outlined within this resolution.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 22nd day of July, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk