AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, October 14, 2025
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least 4 days prior to a regular meeting 1 day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Administrator
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
City Council Meeting AGENDA October 14, 2025
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the September 23, 2025 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the September 2025 Check Register Report (Williams)
3.3 Informational Item: Project Management Program Update (McClendon)
3.4 Consideration and Adoption of a City Council Resolution Approving a Lease Agreement with the Chowchilla District Chamber of Commerce (McClendon)
3.5 Consideration and Adoption of a City Council Resolution Approving Budget Amendments for Purchase Orders Rolled Over from Fiscal Year 2024/2025 to Fiscal Year 2025/2026 (Williams)
3.6 Consideration and Adoption of a City Council Resolution Approving the Amendment of Transportation Development Act State Transit Assistance (STA) Funds for the 2025/26 Fiscal Year and Authorizing the City Administrator of Designee to Execute and Submit the Amendments to MCTC (Williams)
3.7 Consideration and Adoption of a City Council Resolution Approving the Amendment to the Application for Local Transportation Funds (LTF) for Fiscal Year 2024/25 and Authorizing the City Administrator or Designee to Execute and Submit the Amendments to MCTC (Williams)
City Council Meeting AGENDA October 14, 2025
3.8 Consideration and Adoption of a City Council Resolution Approving the Third Amended Tolling Agreement Between Salters Distribution, Inc. and the City of Chowchilla (Pruett)
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Considering a Request for Allocation from the City Council Contingency Fund Application to Support the Chowchilla Union High School Class of 2027 (Wisener)
6.2 Consideration and Approval of Donated “Welcome to Chowchilla” Sign from Rancho Calera Located on Berm of Northbound Highway 99 (Wisener)
6.3 Consideration and Adoption of a City Council Resolution Expressing Concerns Regarding Proposition 50 on the November 4, 2025 Ballot and its Potential Impacts on Fair Representation and Local Community Interests (Lerner) ANNOUNCEMENTS – Section 7
OCT 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM OCT 18 TRINITY PREGNANCY RESOURCE CENTER’S 18TH ANNUAL BANQUET, CORNERSTONE CHURCH, 5:30PM
OCT 20 AIRPORT ADVISORY COMMITTEE MEETING, COUNCIL CHAMBERS, 5PM OCT 25 HALLOWEEN TREAT TRAIL, VETERANS PARK, 5:30PM
OCT 28 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
ADJOURNMENT
The Chowchilla City Council will Adjourn this Meeting
in Honor of Chowchilla Police Officer Ray Barrantes.
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 10th day of October, 2025 at or before 5:00 pm.
Joann McClendon, CMC, City Clerk
October 14, 2025 City Council Meeting | 4pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/88906534143?pwd=YGfH3AgFuxHyhDxA0FSwCL2RO0yXe D.1
Passcode: 410 084
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 889 0653 4143
Passcode: 410 084
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, September 23, 2025
Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Jeff Troost
Council Members: Waseem Ahmed, Ray Barragan, John Chavez City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Denise Munoz, Finance Director Kerri Williams, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.
OPEN SESSION – 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
1.1 Proclamation – Fire Prevention Week
PUBLIC ADDRESS
Nabeel Keron, Program Manager – Rising Sun Center for Opportunity, presented information on the nonprofit’s Climate Careers Program. The program has two main goals: Youth Employment – Hiring youth ages 15–24 as Energy Specialists to gain paid job experience, professional development, and externships in the green economy. Community Support – Providing free greenhouse calls to improve home energy and water efficiency by installing items such as LED lightbulbs, faucet/shower aerators, smart plugs, and induction cooktops, helping residents save on utility bills. This is the inaugural summer for the program in Madera County, with a goal of 200 greenhouse calls by the end of October. Mr. Keron invited the council and community to attend an open house next Wednesday at 5:30 p.m. and offered to arrange a demonstration visit in October.
Dennis Haworth, Executive Director of Chowchilla District Chamber of Commerce gave a report on their Annual Car Show, Facebook stats, and their Newsletter. Next major event is the Dinner, and looking for board members.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
City Council Meeting MINUTES September 23, 2025
Council Member Barragan reported attending several events since the last meeting. He thanked Dennis for the invitation to the Chamber Car Show, noting it was a great event with a strong turnout.
Council Member Ahmed reported attending Men’s steak dinner night at Cornerstone Church, attended the Ad Hoc meeting with Council Member Barragan and the Madera County Transportation Commission meeting.
Council Member Chavez, attended the Patriots Day presentation at Fuller Elementary on September 11.
Mayor Pro Tem Troost also attended the Patriots Day presentation at Fuller Elementary on September 11 and expressed appreciation for the staff and students, stating he was proud of their efforts. Also attended the car show on Saturday, which he described as very well organized and well attended, with excellent weather. He recognized Dylan for assisting at the event and extended thanks to those who organized it. He further reported attending Assemblywoman Soria’s roundtable at the Veterans of Foreign Wars (VFW), noting it was well attended and thanking her for coming out, listening, and supporting the community.
Mayor Smith shared since the last council meeting, he went on vacation to Nashville and highly recommend it for anyone who enjoys music. Mayor Smith attended the car show last Saturday, which was very well attended. The weather was perfect, and the event was very well organized.
Thank you to staff for putting on another successful show
2.2 STAFF VERBAL REPORTS
Police Chief Palmer reported The Police Department responded to 1,324 calls for service and conducted 582 proactive stops, resulting in 45 misdemeanor arrests, 8 felony arrests, and 23 citations issued. Code enforcement responded to 125 calls for service and took 23 different types of actions. Animal Control continued to remain busy with animal intakes, rescues, and pet owner assistance. Reported attending the former Police Chief and Madera County Sheriff, as well as former Chief Financial Officer (CFO) Jay Varney’s retirement dinner, noting it was well attended.
Fire Chief Gaumnitz also commended the Fire Department’s presence at the car show and announced their ongoing sale of Fire Prevention T-shirts during October, which also supports Breast Cancer Awareness. Proceeds will go to a local individual in need. The Chief reported attending the 9/11 Ceremony, commending the dedication of public safety personnel who responded to calls even during off-duty community events. He also announced that Fire Prevention Week activities will take place in local schools, with firefighters visiting classrooms from Kindergarten through third grade.
Public Works Director Rogers reported attending the Patriot Day event at Fuller Elementary.
Staff also met with Caltrans and Madera County Transport Commission (MCTC) regarding the roundabout project. It was determined that Caltrans would complete the current design, while the City will pursue funding opportunities. City Administrator Mr. Pruett, Mayor Pro Tem Troost, and Public Works met with Thomas regarding the former library project to clarify previous Council direction. The Highway Safety Improvement Program (HSIP) project for intersection improvements is out to bid, with bids closing October 16. Public Works is also coordinating with Mid Valley Disposal to procure the annual requirement of compost and mulch. Once received, a compost giveaway event will be scheduled for the community.
Community & Economic Development Director Munoz reported the following; Permitting continues to progress smoothly. Maple Meadows Development: All Phase 1 permits have been pulled. Orchard View Development: Actively pulling permits and finalizing homes. Montgomery City Council Meeting MINUTES September 23, 2025
Self-Help Development: Preparing to tag for electrical services this week. Wingstop is planning a soft opening this Saturday, pending health inspection, with a grand opening projected for the end of October. Discussions are also underway with a prospective hotel developer behind Tree Plaza along with the City Administrator and Public Works, met with Rancho Clara representatives regarding project details.
Finance Director Williams reported meeting with a new credit card and bill pay processing company that may save the City approximately $370,000 annually. Meetings were also held with the City’s municipal advisors regarding upcoming treasury securities and with Tri-County Bank to renegotiate the City’s money market rate. Auditors were on site preparing for year-end closing. S&P Global Ratings recently increased the City’s water and sewer bond rating, which is expected to benefit the City long-term.
Director of Recreation & Community Engagement Wisener reported actively planning fall and winter events, including the Halloween Treat Trail, Christmas Parade, and other holiday activities. Fall sports are underway, with Little League, adult softball, youth soccer, and several travel teams utilizing City fields. The concession stand project at Edward Ray Park is progressing well, with the building nearing completion. On the administrative side, staff are updating policies, vendor applications, and preparing reports for Council review. The IT Department continues migrating systems to a new, more reliable platform, with most systems already transitioned. Major updates have been completed to prepare remaining servers for the transition.
City Administrator Pruett reported meeting with community partners regarding downtown revitalization efforts. The Rotary Club donated $10,000 toward the program. Additional funds remain available through the CFD program. Due to concerns regarding Rancho Clara’s project, staff are working on establishing additional improvement zones within the CFD to cover landscaping, lighting, and long-term maintenance needs. Rancho Clara will be submitting project-specific cost estimates for review. Also reported meeting with a builder interested in purchasing Blocks 3, 4, 12, and 13 of the Retro projects. If finalized, the development could include approximately 300 homes.
CONSENT CALENDAR – Section 3
3.1 Approval of the September 9, 2025 Regular City Council Meeting Minutes (McClendon)
3.2 Approval of the September 9, 2025 Special City Council Meeting Minutes (McClendon)
3.3 Consideration and Acceptance of the August 2025 Financial Report (Williams) Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Troost to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution Approving the Close Out of 2021 Community Development Block Grant Program 21-CDBG-10010 (Pruett) Mayor Smith opened the public hearing at 4:31 p.m. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:31 p.m.
City Council Meeting MINUTES September 23, 2025
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Troost to Approve City Council Resolution # 73-25, Approving the Close Out of 2021 Community Development Block Grant Program 21-CDBG-10010. Motion passed unanimously by roll call vote.
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Declaring its Intention to Establish Community Facilities District No. 2025-2 (Replacement of CFD 2006-1), to Authorize the Levy of Special Taxes Therein, and to Incur Bonded Indebtedness (Pruett)
Motion by Mayor Pro Tem Troost, Seconded by Council Member Chavez, to adopt a City Council Resolution Establishing Community Facilities District No. 2025-2 and Authorizing the Levy of Special Taxes Therein, and Authorizing the City Administrator or Designee to Execute Related Documents. Motion passed unanimously by roll call vote.
6.2 Consideration and Adoption of a City Council Resolution Awarding the Contract for the Avenue 24 ½ Reconstruction Project to Terra West Construction, Inc. and Authorizing the City Administrator or Designee to Execute Related Documents (Rogers)
Motion by Council Member Ahmed, Seconded by Council Member Chavez, to Adopt a City Council Resolution Awarding the Contract for the Avenue 24 ½ Reconstruction Project to Terra West Construction, Inc. and Authorizing the City Administrator or Designee to Execute Related Documents. Motion passed unanimously by roll call vote.
6.3 Consideration and Adoption of a City Council Resolution Amending the Athletic Field Use Policy and Establishing an Effective Date (Wisener) Motion by Mayor Pro Tem Troost, Seconded by Council Member Ahmed, to Adopt a City Council Resolution Amending the Athletic Field Use Policy and Establishing an Effective Date.
Motion passed unanimously by roll call vote.
6.4 Request for Council Direction Regarding Beautification of Vacant Land Donated to the City at 319 Robertson Boulevard (Rogers)
City Council directed staff to meet with Ad Hoc again to come up with additional designs, bring the item back.
6.5 Discussion and Direction Regarding Entering into a Joint Powers Authority (JPA) with Pioneer Community Energy (Pioneer) Regarding Providing Electric Utility Services in the City of Chowchilla (Pruett)
Motion by Council Member Ahmed, Seconded by Council Member Barragan to Enter into a Joint Powers Authority (JPA) with Pioneer Community Energy regarding Providing Electric Utility Services in the City of Chowchilla. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS – Section 7
OCT 14 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
City Council Meeting MINUTES September 23, 2025
OCT 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM
ADJOURNMENT
Mayor Smith Adjourned the September 23, 2025 City Council Meeting at 5:42 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational only. The invoices paid are shown in the attached listing of invoices.
BACKGROUND:
Presented this evening is a list of invoices paid in September 2025.
REASON FOR RECOMMENDATION:
Informational item only.
FISCAL IMPACT:
Each item shown on the invoice list includes a description of that item and the amount of the invoice.
ALTERNATIVES:
Not applicable.
ACTIONS FOLLOWING APPROVAL:
None.
10/1/2025 8:18:40 AM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 09/01/2025 - 09/30/2025
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
09/04/2025 70185 CA State Disbursement Unit Accounts Payable Outstanding Check -1,361.53 09/04/2025 70186 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -1,118.00 09/04/2025 70187 Void Check Accounts Payable Voided Check 0.00 09/04/2025 70188 Chowchilla Employees Assn. Accounts Payable Outstanding Check -240.00 09/04/2025 70189 Chowchilla Mid-Management Accounts Payable Outstanding Check -132.00 09/04/2025 70190 Chowchilla Office Accounts Payable Outstanding Check -136.00 09/04/2025 70191 Fitness Peak Accounts Payable Outstanding Check -70.00 09/04/2025 70192 Franchise Tax Board- Tax Accounts Payable Outstanding Check -250.00 09/04/2025 70193 U.S. Bank (PARS) Accounts Payable Outstanding Check -409.14 09/10/2025 70194 Anuar Ortiz Hernandez Utility Billing Outstanding Check -24.84 09/11/2025 70195 2-A's Contracting Inc Accounts Payable Outstanding Check -675.00 09/11/2025 70196 A-1 National Fence Accounts Payable Outstanding Check -2,610.00 09/11/2025 70197 Airespring Inc Accounts Payable Outstanding Check -554.07 09/11/2025 70198 AT & T Accounts Payable Outstanding Check -106.29 09/11/2025 70199 AT & T CALNET Accounts Payable Outstanding Check -909.38 09/11/2025 70200 AutoZone Parts, Inc Accounts Payable Outstanding Check -7.37 09/11/2025 70201 Badger Meter Inc. Accounts Payable Outstanding Check -678.90 09/11/2025 70202 Baker Supplies and Repairs Accounts Payable Outstanding Check -565.50 09/11/2025 70203 Blue Shield of California Accounts Payable Outstanding Check -81,118.18 09/11/2025 70204 Brown's Dock & Door, Inc Accounts Payable Outstanding Check -11,524.25 09/11/2025 70205 BSK Associates Accounts Payable Outstanding Check -486.80 09/11/2025 70206 CalTraffic Signs Accounts Payable Outstanding Check -2,623.89 09/11/2025 70207 Comcast Accounts Payable Outstanding Check -43.20 09/11/2025 70208 Cornerstone Structural Engineering Group, Inc. Accounts Payable Outstanding Check -12,850.49 09/11/2025 70209 Daniel Beaird Accounts Payable Outstanding Check -115.00 09/11/2025 70210 Elizabeth Fernandez Accounts Payable Outstanding Check -55.23 09/11/2025 70211 Enterprise Fleet Management, Inc Accounts Payable Outstanding Check -15,077.42 09/11/2025 70212 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -785.87 09/11/2025 70213 Farmers Hardware Accounts Payable Outstanding Check -165.24 09/11/2025 70214 Grainger Accounts Payable Outstanding Check -44.08 09/11/2025 70215 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,533.49 09/11/2025 70216 Haaker Equipment Company Accounts Payable Outstanding Check -433.46 09/11/2025 70217 Home Depot Credit Services Accounts Payable Outstanding Check -2,633.17 09/11/2025 70218 Void Check Accounts Payable Voided Check 0.00 09/11/2025 70219 Jason Rogers Accounts Payable Outstanding Check -485.88 09/11/2025 70220 JMP Office Technologies Accounts Payable Outstanding Check -588.00 Bank Transaction Report Issued Date Range: -
10/1/2025 8:18:40 AM Page 2 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/11/2025 70221 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -144,480.40 09/11/2025 70222 MidLand Tractor Company Accounts Payable Outstanding Check -126.31 09/11/2025 70223 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -453.43 09/11/2025 70224 NBS Accounts Payable Outstanding Check -1,000.00 09/11/2025 70225 ODP Business Solutions, LLC Accounts Payable Outstanding Check -434.99 09/11/2025 70226 Plan It Software LLC Accounts Payable Outstanding Check -4,200.00 09/11/2025 70227 Principal Life Insurance Company Accounts Payable Outstanding Check -9,077.03 09/11/2025 70228 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -550.39 09/11/2025 70229 Prudential Overall Supply Accounts Payable Outstanding Check -180.37 09/11/2025 70230 Quad Knopf, Inc. Accounts Payable Outstanding Check -95,914.63 09/11/2025 70231 Quadient Finance USA, Inc. Accounts Payable Outstanding Check -3,000.00 09/11/2025 70232 R & R Pool Service Accounts Payable Outstanding Check -130.00 09/11/2025 70233 Rain for Rent Accounts Payable Outstanding Check -7,816.91 09/11/2025 70234 Rick Manuel Medeiros Accounts Payable Outstanding Check -600.00 09/11/2025 70235 S & W Auto Parts Inc. Accounts Payable Outstanding Check -90.12 09/11/2025 70236 Samsara Inc. Accounts Payable Outstanding Check -379.93 09/11/2025 70237 SHI International Corp Accounts Payable Outstanding Check -18,120.00 09/11/2025 70238 Silva Ford Madera Accounts Payable Outstanding Check -5,381.54 09/11/2025 70239 Southern Tire Mart LLC Accounts Payable Outstanding Check -3,074.82 09/11/2025 70240 Specialized Utility Services Program Accounts Payable Outstanding Check -9,150.75 09/11/2025 70241 Superior Pool Products, LLC Accounts Payable Outstanding Check -3,561.98 09/11/2025 70242 Tim R. Trull Electric, Inc. Accounts Payable Outstanding Check -18,534.00 09/11/2025 70243 T-Mobile USA Inc Accounts Payable Outstanding Check -346.85 09/11/2025 70244 US Bank Accounts Payable Outstanding Check -3,200.00 09/11/2025 70245 US BANK (CAL-CARD) Accounts Payable Outstanding Check -1,666.59 09/11/2025 70246 US Post Office Accounts Payable Outstanding Check -3,043.99 09/11/2025 70247 Van De Pol Petroleum Accounts Payable Outstanding Check -9,194.78 09/11/2025 70248 Vulcan Materials Company Accounts Payable Outstanding Check -553.44 09/16/2025 70249 Quad Knopf, Inc. Accounts Payable Outstanding Check -31,810.85 09/16/2025 70250 Void Check Accounts Payable Voided Check 0.00 09/16/2025 70251 Void Check Accounts Payable Voided Check 0.00 09/17/2025 70252 Jagdeep Singh Utility Billing Outstanding Check -114.33 09/18/2025 70253 CA State Disbursement Unit Accounts Payable Outstanding Check -1,361.53 09/18/2025 70254 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -1,118.00 09/18/2025 70255 Void Check Accounts Payable Voided Check 0.00 09/18/2025 70256 Chowchilla Employees Assn. Accounts Payable Outstanding Check -240.00 09/18/2025 70257 Chowchilla Mid-Management Accounts Payable Outstanding Check -132.00 09/18/2025 70258 Chowchilla Office Accounts Payable Outstanding Check -136.00 09/18/2025 70259 Fitness Peak Accounts Payable Outstanding Check -70.00 09/18/2025 70260 Franchise Tax Board- Tax Accounts Payable Outstanding Check -250.00 09/18/2025 70261 U.S. Bank (PARS) Accounts Payable Outstanding Check -191.64 09/22/2025 70262 AFLAC Accounts Payable Outstanding Check -792.88 09/22/2025 70263 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -274.99 Bank Transaction Report Issued Date Range: -
10/1/2025 8:18:40 AM Page 3 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/22/2025 70264 American Paper Optics, LLC Accounts Payable Outstanding Check -996.98 09/22/2025 70265 Anderson Pump Co Accounts Payable Outstanding Check -1,546.00 09/22/2025 70266 AT & T Accounts Payable Outstanding Check -106.29 09/22/2025 70267 California CLETS User Group Accounts Payable Outstanding Check -550.00 09/22/2025 70268 Central SJVRMA Accounts Payable Outstanding Check -228,541.00 09/22/2025 70269 Century Communities Accounts Payable Outstanding Check -539.54 09/22/2025 70270 Charles Reale Accounts Payable Outstanding Check -56.44 09/22/2025 70271 Chowchilla Rotary Club Accounts Payable Outstanding Check -10,000.00 09/22/2025 70272 Chowchilla Union High School District Accounts Payable Outstanding Check -4,681.60 09/22/2025 70273 CivicPlus, LLC Accounts Payable Outstanding Check -5,403.11 09/22/2025 70274 Comcast Accounts Payable Outstanding Check -1.12 09/22/2025 70275 Comcast Accounts Payable Outstanding Check -249.91 09/22/2025 70276 Cornerstone Structural Engineering Group, Inc. Accounts Payable Outstanding Check -2,925.13 09/22/2025 70277 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -49.00 09/22/2025 70278 D & V Sporting Gear Accounts Payable Outstanding Check -39.02 09/22/2025 70279 Department of Conservation Accounts Payable Outstanding Check -3,132.52 09/22/2025 70280 Department of Justice/Acc Accounts Payable Outstanding Check -180.00 09/22/2025 70281 Emily Baker Accounts Payable Outstanding Check -40.00 09/22/2025 70282 Ernest Packing Solutions-Fresn Accounts Payable Outstanding Check -420.06 09/22/2025 70283 Fastenal Company Accounts Payable Outstanding Check -1,387.85 09/22/2025 70284 Friends of Madera Animal Shelter Accounts Payable Outstanding Check -34.00 09/22/2025 70285 Grover Landscape Services Inc. Accounts Payable Outstanding Check -163.78 09/22/2025 70286 Interstate Battery of Fresno Accounts Payable Outstanding Check -651.67 09/22/2025 70287 J & L Metal Plus Accounts Payable Outstanding Check -1,600.00 09/22/2025 70288 L.N. Curtis & Sons Accounts Payable Outstanding Check -2,798.53 09/22/2025 70289 Madera Tribune Accounts Payable Outstanding Check -2,470.00 09/22/2025 70290 Medvetta Financial Inc. Accounts Payable Outstanding Check -75.00 09/22/2025 70291 NBS Accounts Payable Outstanding Check -5,375.00 09/22/2025 70292 Occupational Health Centers of California Accounts Payable Outstanding Check -125.00 09/22/2025 70293 ODP Business Solutions, LLC Accounts Payable Outstanding Check -391.25 09/22/2025 70294 PACE Supply Corp Accounts Payable Outstanding Check -25,087.62 09/22/2025 70295 Pacific Plan Review Inc Accounts Payable Outstanding Check -26,725.13 09/22/2025 70296 PARS Accounts Payable Outstanding Check -507.29 09/22/2025 70297 Power Business Technology LLC Accounts Payable Outstanding Check -15.95 09/22/2025 70298 Precision Civil Engineering, Inc. Accounts Payable Outstanding Check -16,770.00 09/22/2025 70299 Prudential Overall Supply Accounts Payable Outstanding Check -273.53 09/22/2025 70300 Quad Knopf, Inc. Accounts Payable Outstanding Check -24,987.76 09/22/2025 70301 R & H Wholesale Supply, Inc Accounts Payable Outstanding Check -31.28 09/22/2025 70302 S & W Auto Parts Inc. Accounts Payable Outstanding Check -336.86 09/22/2025 70303 Southern Tire Mart LLC Accounts Payable Outstanding Check -208.72 09/22/2025 70304 Steves Chevrolet of Chowchilla, LLC Accounts Payable Outstanding Check -228.00 09/22/2025 70305 Toshiba Financial Services Accounts Payable Outstanding Check -2,607.05 09/22/2025 70306 Traffic Logix Corporation Accounts Payable Outstanding Check -1,800.00 Bank Transaction Report Issued Date Range: -
10/1/2025 8:18:40 AM Page 4 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/22/2025 70307 TransNations Translations, Inc. Accounts Payable Outstanding Check -90.00 09/22/2025 70308 US BANK (CAL-CARD) Accounts Payable Outstanding Check -9,122.34 09/22/2025 70309 USA BlueBook Accounts Payable Outstanding Check -3,700.99 09/22/2025 70310 Van De Pol Petroleum Accounts Payable Outstanding Check -8,913.44 09/22/2025 70311 Vision Service Plan - (CA) Accounts Payable Outstanding Check -1,646.74 09/22/2025 70312 West Coast Arborists Inc. Accounts Payable Outstanding Check -2,812.50 09/22/2025 70313 West Coast Pet Memorial Service Accounts Payable Outstanding Check -296.14 09/23/2025 70314 Rod Pruett Accounts Payable Outstanding Check -215.00 09/23/2025 70315 CA State Disbursement Unit Accounts Payable Outstanding Check -1,361.53 09/23/2025 70316 Ana Garcia Utility Billing Outstanding Check -69.69 09/26/2025 70317 American Fidelity Assurance Accounts Payable Outstanding Check -1,430.46 09/26/2025 70318 AT & T CALNET Accounts Payable Outstanding Check -285.94 09/26/2025 70319 AutoZone Parts, Inc Accounts Payable Outstanding Check -19.17 09/26/2025 70320 Baker Supplies and Repairs Accounts Payable Outstanding Check -564.28 09/26/2025 70321 Bernie's Electric Inc. Accounts Payable Outstanding Check -341.85 09/26/2025 70322 BSK Associates Accounts Payable Outstanding Check -868.00 09/26/2025 70323 Chowchilla Auto Ag & Industrial Accounts Payable Outstanding Check -46.85 09/26/2025 70324 Cindy Mancebo Accounts Payable Outstanding Check -40.00 09/26/2025 70325 Clear Edge Title, Inc Accounts Payable Outstanding Check -1,780.56 09/26/2025 70326 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -45.00 09/26/2025 70327 Don's Mobile Glass Inc. Accounts Payable Outstanding Check -335.00 09/26/2025 70328 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -3,252.00 09/26/2025 70329 Farmers Hardware Accounts Payable Outstanding Check -300.96 09/26/2025 70330 Fastenal Company Accounts Payable Outstanding Check -55.57 09/26/2025 70331 Fresno City College Accounts Payable Outstanding Check -1,640.00 09/26/2025 70332 Grainger Accounts Payable Outstanding Check -4,228.23 09/26/2025 70333 Grover Landscape Services Inc. Accounts Payable Outstanding Check -71.59 09/26/2025 70334 Impeccable Pools & Construction Inc. Accounts Payable Outstanding Check -500.00 09/26/2025 70335 M & M POOLS & DESIGN Accounts Payable Outstanding Check -1,000.00 09/26/2025 70336 Mace Pest Control Accounts Payable Outstanding Check -90.00 09/26/2025 70337 Madera County Tax Collector Accounts Payable Outstanding Check -4,906.66 09/26/2025 70338 Merced Pools Accounts Payable Outstanding Check -1,000.00 09/26/2025 70339 Metro Uniform of Merced Accounts Payable Outstanding Check -3,474.93 09/26/2025 70340 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -3,736.63 09/26/2025 70341 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -1,448.41 09/26/2025 70342 ODP Business Solutions, LLC Accounts Payable Outstanding Check -251.68 09/26/2025 70343 PACE Supply Corp Accounts Payable Outstanding Check -2,670.07 09/26/2025 70344 Preheim's Pools Accounts Payable Outstanding Check -500.00 09/26/2025 70345 ProClean Supply Accounts Payable Outstanding Check -418.43 09/26/2025 70346 Prudential Overall Supply Accounts Payable Outstanding Check -366.17 09/26/2025 70347 Quad Knopf, Inc. Accounts Payable Outstanding Check -1,925.90 09/26/2025 70348 R & R Pool Service Accounts Payable Outstanding Check -130.00 09/26/2025 70349 Rain for Rent Accounts Payable Outstanding Check -333.68 Bank Transaction Report Issued Date Range: -
10/1/2025 8:18:40 AM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/26/2025 70350 Signature Pools & Spa Accounts Payable Outstanding Check -1,000.00 09/26/2025 70351 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,770.99 09/26/2025 70352 Trinity Pregnancy Resource Center Accounts Payable Outstanding Check -300.00 09/26/2025 70353 US BANK (CAL-CARD) Accounts Payable Outstanding Check -3,389.96 09/26/2025 70354 USA BlueBook Accounts Payable Outstanding Check -70.37 09/26/2025 70355 Verizon Wireless Accounts Payable Outstanding Check -3,528.37 09/26/2025 70356 Vulcan Materials Company Accounts Payable Outstanding Check -1,581.25 09/26/2025 70357 West Coast Pet Memorial Service Accounts Payable Outstanding Check -564.17 09/26/2025 70358 Wildwood Aquatech Pools, Inc Accounts Payable Outstanding Check -500.00 09/30/2025 70359 Fidelity National Title Company Accounts Payable Outstanding Check -66.55 09/30/2025 70360 Pacific Plan Review Inc Accounts Payable Outstanding Check -5,872.00 Bank Account 200650906 Total: (176) -985,206.18
Bank Account: 200695379 - Payroll-Tri Counties
09/05/2025 679 679 Payroll Outstanding Check -284.40
09/05/2025 09/04/2025 680 680 Payroll Cleared Check 0.00 09/05/2025 681 681 Payroll Outstanding Check -44.01
09/05/2025 682 682 Payroll Outstanding Check -215.72
09/05/2025 683 683 Payroll Outstanding Check -284.40
09/19/2025 684 684 Payroll Outstanding Check -53.23
Bank Account 200695379 Total: (6) -881.76
Report Total: (182) -986,087.94
Bank Transaction Report Issued Date Range: -
10/1/2025 8:18:40 AM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 176 -985,206.18
200695379 Payroll-Tri Counties 6 -881.76
Report Total: 182 -986,087.94
Cash Account Count Amount
**No Cash Account** 6 0.00
999 999-0100-0215 Cash In Bank 171 -985,206.18
999 999-0100-0216 Cash In Bank (Payroll) 5 -881.76
Report Total: 182 -986,087.94
Transaction Type Count Amount
Check 182 -986,087.94
Report Total: 182 -986,087.94
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: Informational Item – Excel Project Management Program (PMP) Update PREPARED BY: Vanessa Galvez-Escobar, Deputy City Clerk
APPROVED BY: Joann McClendon, City Clerk
ATTACHMENTS: Excel Project Management Program City Council Departmental Spreadsheets
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Informational item only.
BACKGROUND:
The City Council has requested that staff bring back the Project Management Program (PMP) reports on a quarterly basis for follow-up and review. Below you will find a quick review of ongoing items, in progress, or on hold. The last report was brought to the Council on July 22, 2025.
City Staff emailed each department their project list to update for the dates between July and September 2025.
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Human Resource
HR Manager Trinette Martinez reports to City Administrator Rod Pruett and most updates will be from the City Administrator. As the City Clerk, however, and per our municipal code, I will still manage claims against the City, accept subpoenas, and have agreed to continuing to manage insurance for City fleet and property.
Consideration and Adoption of a City Council Resolution Adopting the Revised Transit Services Drug and Alcohol Testing Policy (McClendon)
Consideration and Adoption of a City Council Resolution Adopting the Revised Transit Services Drug and Alcohol Testing Policy (McClendon)
Motion by Mayor Pro Tem Ahmed, Seconded by Council
Member Barragan to Approve the Consent Calendar as
Presented. Motion passed by roll call vote.
On Going
Municipal Code 12/2024
Consideration and Adoption of an Ordinance Amending Chapter
3.13 to the Chowchilla Municipal Code Reenacting and
Imposing the Existing Public Safety Transactions and Use Tax to be Administered by the State Department of Tax and Fee
Administration (Lerner)
Motion by Council Member Troost, Seconded by Mayor Pro
Tem Ahmed to Approve City Council Ordinance #523-24,
Amending Chapter 3.13 to the Chowchilla Municipal Code
Reenacting and Imposing the Existing Public Safety
Transactions and Use Tax to be Administered by the State Department of Tax and Fee Administration. Motion passed by roll call vote.
Agenda Minutes On Going
Events
City Administrator Mr. Pruett on Vacation - 7/13-19
Department: Administration
Quarterly: July-Sept. 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes ADHOC: Wastewater
Treatment Plant On Hold
ADHOC: Park Fields In Progress
Fairmead WWTP Project
(2016) 4/2024
State Water Resources Control Board anticipates funding agreement by August 2024. High Speed Rail anticipates reimbursement agreement prior to State's.
In Progress
Well 15
11/2024
Consideration and Adoption of a City Council Resolution Awarding a Contract to VM Lyles Company for Civic Center and Well 15 Generator Improvements Project in the amount of $1,190,560.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto and Amending the Fiscal Year 2024/25 City Budget (Rogers) In Progress
Well 16 12/24
Consideration and Adoption of a City Council Resolution Awarding the Contract for Well No. 16 Improvements to Alliance Construction Solutions, Inc. in the Amount of $924,300, Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year 2024/25 City Budget (Rogers)
In Progress
1/2025 Drilling ongoing.
Bridge Preventative
Maintenance Project 11/2024
Consideration and Adoption of a City Council Resolution Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Bridge Preventative Maintenance Project in the amount of $37,300.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto (Rogers)
Motion by Council Member Troost,
Seconded by Mayor Pro Tem Ahmed to
Approve City Council Resolution #61-
24, Awarding a Contract to Cornerstone
Structural Engineering Group, Inc. for
the Bridge Preventative Maintenance
Project in the amount of $37,300.00 and
Authorizing the City Administrator or
Designee to Execute All Related
Documents Thereto. Motion passed
with Council Member Barragan absent.
In Progress
Department: Public Works
Quarterly: July-Sept. 2025
High Speed Rail 8/2025
The Executive Committee of the San Joaquin Valley Regional Policy Council has requested member agencies to compile a list of potential projects related to State Route 99 (SR 99), Interstate 5 (I-5), and Passenger Rail. This list may be used to advocate for the $4 billion in retracted Federal High-Speed Rail funding. Working with MCTC, we submitted the Roundabouts Project as a potential project for consideration.
Weekly Report
8/2/2025
Complete
Scour Countermeasure
Project 11/2024
Consideration and Adoption of a City Council Resolution Awarding a Contract to Cornerstone Structural Engineering Group, Inc. for the Road 16 Over Berenda Slough Scour Countermeasure Project in the amount of $252,200.00 and Authorizing the City Administrator or Designee to Execute All Related Documents Thereto (Rogers)
Motion by Council Member Troost,
Seconded by Council Member Chavez
to Approve City Council Resolution
#62-24, Awarding a Contract to
Cornerstone Structural Engineering
Group, Inc. for the Road 16 Over
Berenda Slough Scour Countermeasure
Project in the amount of $252,200.00
and Authorizing the City Administrator
or Designee to Execute All Related
Documents Thereto. Motion passed
with Council Member Barragan absent.
8/2025 Design ongoing. In Progress
Madera County
Transportation
Commission
10/24
Consideration and Adoption of a City Council Resolution (55-24) Approving the Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2024/25 and Authorizing the Public Works Director or Designee to Submit the Plan to the Madera County Transportation Authority (MCTA) for Adoption (Rogers)
Motion by Mayor Pro Tem Ahmed,
Seconded by Council Member Troost to
Approve City Council Resolution #55-
24, Approving the Measure T Annual
Expenditure Plan (AEP) for Fiscal Year
(FY) 2024/25 and Authorizing the
Public Works Director or Designee to
Submit the Plan to the Madera County
Transportation Authority (MCTA) for
Adoption. Motion passed by roll call
vote.
Complete
Fairmead Consolidation
Project 6/2025 Engineering surveying completed. Currently working on the basis of design/identifying the locations for mains/lift stations.
Wkly Activity Report
6/21/25
8/2025
Attended Madera County Board of Supervisors meeting to provide an update on the Fairmead Sewer Consolidation Project per the requirements of a prior Grand Jury Report.
Weekly Report
8/16/2025 In Progress
Robertson Blvd.
Rehabilitation and
Complete Streets/Caltrans
6/2025
Caltrans submitted a 4th Right-of-Way temporary construction permit acquisition agreement for review for more City identified properties. Will be coming to Council for approval.
Wkly Activities
Report 6/14/2025
8/2025 Completed review of the Robertson Blvd CAPM Project 90% design plans and submitted comments back to Caltrans
Weekly Report
8/16/2025 On Going
Clean CA Grant/ Robertson
Blvd. Beautification Project 8/2025 Project on hold. Delivery of poles, push buttons, and signage still scheduled for mid-August.
Weekly Report
8/16/2025
Kings Ave Storm Drain
Project & ADA Sidewalk
Improvement Project
7/2025
Received the final plans, specs, engineer's estimate, and notice to bidders for the King's Avenue storm drain project. Project is shovel ready now and we can apply for additional CDBG funding once they issue the Notice of Funding Opportunity (NOFO).
Weekly Report
7/19/2025 In Progress
Former Library Building 3/2025
Update on the Library
• The Historical Society has finished updating the application and we need to review and approve before submittal
Weekly Report -
Reported by Admin Complete
Green Hills 9/2024
6.1 Consideration and Approval of a Well Installation Permit Application Pursuant to Chowchilla Municipal Code Section 8.20 and 13.04 Requested by Pheasant Run, LLC (Rogers)
Motion by Mayor Pro Tem Ahmed,
Seconded by Council Member Barragan
to Approve a Well Installation Permit
Application Pursuant to Chowchilla
Municipal Code Section 8.20 and 13.04
Requested by Pheasant Run, LLC.
Motion passed by roll call vote with
Council Member Troost abstaining.
Complete
Ed Ray Park Tower 7/2025
IT staff is gathering latest preferred PTP network & PTZ camera item product info for tower project. To be submitted to Jason, & IT will begin purchasing hardware soon.
Wkly Activity Report
7/19/25
Airport/FAA 5/2025 Worked with our Airport Engineer in putting the AIP funding application together to submit to the FAA
Wkly Activity Report
5/3/25 On Going
Chowchilla Boulevard
Rehab & Water Stub Outs 7/2024
Construction ongoing. Pavement completed. Striping completed and road re-opened. Waiting on pipe to be delivered for continuation of the water main stub outs. Construction ongoing. Paving to continue July 10th Weekly Reports On Going
SR 99/233 Interchange
(2017) 8/2025
Attended debrief with MCTC and the CTC regarding the 2024 LPP Competitive Program application for the SR 99-233 Chowchilla Multimodal Interchange Project (Roundabouts). Specific comments were related to wanted more analysis of impact to low income housing, disadvantaged communities, more VMT mitigation, how it will reduce greenhouse gasses (GHG) further how the project affects transportation Weekly Report
8/2/2025
8/2025
meeting with Caltrans and MCTC to discuss the roundabouts project and requesting Caltrans to increase their contribution from $300,000. At this time, that is the only amount the State has approved for the project. The project does not fit into the STIP or SHOPP funding categories. While Caltrans will continue to try and identify additional funding, the City and MCTC will look for additional grant opportunities.
Weekly Report
8/9/2025 On Going
Race Communciations 5/2025 PG&E on site at Lone Oak/Sessions for undergrounding work on Washington Rd
Wkly Activity Report
5/3/25
Edinburgh Well Rehab 4/2025
Madera County notified us that they were moving forward with approving the Edinburgh Well Rehab for PRGC. We provided a letter from PRGC that they had agreed to install a flow meter, not use the well to increase their overall annual water usage, and submit monthly reports to the City.
Wkly Activity Report
4/26/25 On Going
HSIP Project 6/2025
Corrected comments received from Caltrans regarding the RoW Certification for the CMAQ; Pedestrian Improvements Project; Riverside Avenue, 8th Street, & Kings Avenue Pedestrian Improvements.
Resubmitted to Caltrans. Once approved, we can request construction funding and go out to bid.
Wkly Activity Report
6/7/25
8/2025 Submitted the E-76 Authorization Package to Caltrans for the CMAQ Pedestrian Project.
Weekly Report
8/2/2025
8/2025
Received the E-76 Authorization for Construction from Caltrans for the CMAQ Pedestrian Improvements Project. Bid notice to be released on 8/25 and close on 9/22.
Weekly Report
8/16/2025
PROP 218 5/2025 218 Rate Notices were sent out to property owners/tenants Wkly Activity Report 5/10/25 Completed
Civic Center Generator
Project 8/2025 Civic Center Generator Project – Project on hold until delivery of the backup generator in October/November.
Weekly Report
8/16/2025
City Watering 5/2025
Staff is considering moving the Summer months schedule from May-Nov to April-Oct. Bydefaultthisadjuststhewinterscheduletoo
• Also considering a switch from 2 days a week to 3 days a week during summer schedule
Wkly Activity Report
5/3/25
Completed
Ave 24 1/2 8/2025
Received the final plans, specs, engineer's estimate, and notice to bidders for the Ave 24 ½ Reconstruction Project. Project is out to bid and scheduled to close end of August.
Weekly Report
8/2/2025
Samsara Replacement
Project 8/2025
Received the final plans, specs and notice to bidders for the Samsara Replacement Project. Provided corrections to electrical engineer. Bid is expected to be advertised by 8/15.
Weekly Report
8/9/2025
Sonoma Storm Drain 7/2025
Working with the State on Prop 1 SWRCB grant (Sonoma Stormdrain) final closeout of the grant. After review, SWRCB had some comments and requested clarification on some items.
Weekly Report
7/19/2025
8/2025 Working with the State on Prop 1 SWRCB grant (Sonoma Stormdrain) final closeout of the grant
Weekly Report
8/2/2025
8/2025 Working with the State on Prop 1 SWRCB grant (Sonoma Stormdrain) final closeout of the grant.
Weekly Report
8/9/2025
8/2025 Working with the State on Prop 1 SWRCB grant (Sonoma Stormdrain) final closeout of the grant.
Weekly Report
8/16/2025
Additional Updates 6/2025 Received the draft plans and specifications for the Samsara SCADA replacement. Began initial review to provide comments back.
Wkly Activity Report
6/14/25
6/2025
Currently working on a U.S. Department of Transportation’s Safe Streets for All (SS4A) grant application to construct sidewalks near schools where they are currently missing.
Wkly Activity Report
6/21/25
8/2025
Completed the Electronic Annual Report for Solid Waste and submitted to CalRecycle on July 31st
.
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Community Facilities District 1/2025
Scheduled a CFD meeting for Rancho Calera and the City’s 2006-1 CFD refunding. 1/16- will discuss next steps for both but the City’s can’t start until sometime in February and there will be items coming on the agenda for approval of the CFD team.
Consideration and Adoption of a City Council Resolution Approving a Reimbursement Agreement, Designating Consultants, and Authorizing and Directing Certain Actions Related to the Proposed Formation of a Community Facilities District (Pruett)
Motion by Council Member Troost, Seconded by
Mayor Pro Tem Ahmed to Approve City Council
Resolution #65-24, Approving a Reimbursement
Agreement, Designating Consultants, and Authorizing
and Directing Certain Actions Related to the Proposed
Formation of a Community Facilities District. Motion
passed with Council Member Barragan absent.
On Going
Maple Meadows Project 6/2025
Met with contractors several times throughout the week. They will be doing the Maple water tie in on Wednesday 6/18. The water main will be shut off for approximately 4 hours, 29 houses will be affected, fliers were delivered by contractor.
Weekly Activities Report
June 14, 2025
On Going
Phase 1
Auto Zone Distribution Facility 1/2025 PGE was out on 1/15 installing a new pole and starting the process to get them energized Reported by Admin
6/2025 Equipemt final; inspection In Progress
ADHOC: Zoning Ordinance 12/1/2024
Consideration and Approval of a Planning Commission Resolution Recommending Approval of Zoning Ordinance Text Amendment # 24-0600 to the City Council With Findings and Conditions as Set Out in the Resolution (Perea)
Motion by Co-Chair Salter, Seconded by
Commissioner Hale to Approve Planning Commission
Resolution #24-06, Recommending Approval of
Zoning Ordinance Text Amendment # 24-0600 to the
City Council With Findings and Conditions as Set Out
in the Resolution. Motion passed by roll call vote.
Shipping Containers Ordinance
Update
Oleander Terrace 8/2024 Project is under construction, Builder has constructed approximately 20 units, has approximately 8 units to be constructed.
Ongoing
Pendnig
Final
Inspection
Department: Community Economic Development
Quarterly: July-September 2025
Mobile Food Vendor Trucks &
Sign Ordinance 1/2025
Adoption of Ordinance Update- Mobile Food Vending. 2nd readingupdated for ice cream trucks. Adoption of Ordinance Update- Signs and Outdoor Advertising. 2nd readingupdated for height and sq footage of face requirements along the highway 99 corridor
Consent
Downtown Guidelines 12/2024
Consideration and Adoption of a City Council Resolution Approving the Updates to the Downtown Design Guidelines Along with the Notice of Exemption as Set Forth in the Resolution (Perea) Motion by Commissioner Hale, Seconded by
Commissioner Vander Dussen to Approve Planning
Commission Resolution #24-07, Recommending the
City Council Approve the Updates to the Downtown
Design Guidelines Along With the Notice of
Exemption as Set Forth in the Resolution. Motion
passed by roll call vote.
Industrial Specific Plan
The Industrial Specific Plan was considered by Council in 2018 but the environmental review was never completed. Council budgeted in FY 23/24 to have staff draft an RFP for the solicitation of an environmental consultant to assist with completing the document which then allow the City to adopt the ISP.
Motion by Council Member Chavez, Seconded by
Council Member Troost to Approve City Council
Resolution #59-24, Initiating a Text Amendment to
Amend the Sign Ordinance and the Mobile Food
Vendor Ordinance. Motion passed with Council
Member Barragan absent.
7/2024
Industrial Specific Plan EIR: Staff has routed the document for signatures. Once all parties have signed the agreement, staff will have the agreement executed.
Weekly Report
CV2 & CV3 5/2024 Staff processed one additional EDLP and is now beginning the closeout process for this program with HCD.
8/2024 Staff is in the process of working with our vendor to begin the close out process. In Progress
Century Communities: Lone
Oak Subdivision/Orchard View 5/2025
They are requesting an extension of the reduced DIF fees that are a result of the City-Wide 50% DIF reduction Incentive Program • Have an Ad Hoc scheduled to discuss
- PGE has undergrounded the powerlines
Weekly Activities Report
May 3, 2025
5/2025
They need to address the lack of permanent lighting
• There are delays in getting power and the light poles • We told them to have security in order to get their Certificate of occupancy. This was direction from the Economic Development Ad Hoc
Weekly Activities Report
May 17, 2025
5/2025
Continue to pull permits. Their Development Agreement for DIF fees expires 6/30 and a request was made to extend that to take advantage of the 50% reduction of DIF Incentive Program that expires 6/30/25.
They are supposed to submit something for review but they also could pull a substantial amount of permits before 6/30 to take Weekly Activities Report
May 31, 2025
6/2025
Have not received a formal request from them on the extension of the DIF fees in the DA. My assumption is they will pull permits for the remainder of Phase I (100 total units) which would be roughly 50 permits
Weekly Activities Report
June 7, 2025
6/2025
More permits have been pulled with even more anticipated before the 6/30 expiration of the DIF Reduction Program.
May be less than expected with the direction of Council at the meeting to come back with a 25% reduction program.
Weekly Activities Report
June 21, 2025 In Progress
Rancho Calera 5/2025
Caltrans and our staff regarding the commercial entrance off the roundabout
-Caltrans, as usual, dropped the ball on reviewing something they had for over 6 months and multiple follow up emails were sent so Wkly Report 5/3/2025
Mid Valley Pipe & Steel 5/2024
The property transferred ownership to Mid-Valley Pipe and Steel in April. The applicant is in the process of completing the environmental review for the project.
In Progress
Legacy Ranch 1/2024
Staff received a lot line adjustment application. Once the lot line adjustment is processed, the developer plans to sell the easterly parcel to a builder.
On Hold
Housing Element 5/2025 First reading of Municipal Code amendment for Section 18 Zoning and a General Plan amendment to implement changes required as a result of updating our Housing Element
Weekly Activities Report
May 17, 2025
5/2025
2nd reading and adoption of the Housing Element Updates • This item will have to be pulled from Consent and tabled to the next meeting
• Based off input at the last meeting there are changes that need tobe made and reviewed by HCD
• Needs to stay on this agenda because it was publicly noticed to be on this agenda
- Quarterly Investment Report
- FY 25-26 SB 1 eligible projects
• Streets and Roads projects
CONSENT Weekly Activities Report
May 31, 2025
CUHS Project 12/2024
Consideration and Adoption of a City Council Resolution Approving a Deferred Improvement Agreement with the Chowchilla Union High School District Regarding the Chowchilla High School Transportation Center and Authorizing the City Administrator to Execute all Related Documents (Pruett)
In Progress
Other projects/items
Salters Distributing 3/2025
Exposure to significant litigation- update on information from FAA regarding the white buildings on Salter’s property -Labor negotiations
Weekly Activities Report -
Reported by Admin
MADERA Co-EDC 4/2025
Met with Kristina Gallagher of the Madera Co-EDC on April 3, 2025.
The meeting was a touch-base regarding the support provided by EDC and what the City of Chowchilla’s Community & Economic Development could do to further attract business to the City. The meeting collaborative approach was to further build bridges and support for the community’s growth.
Weekly Activities Report
April 8, 2025
Golden Valley Pistachio 5/2025
received its second Notice of Exemption for the facilities processed wastewater discharge project for recording at the Madera County Recorder’s Office. Final plans are still pending approval with permit insurances.
Weekly Activities Report
May 10, 2025
CED 4/2025
CED Director has reached out to other car dealerships out of the county to see about any interest in the purchase of the vacant Pacific Auto Sales location.
Weekly Activities Report
April 8, 2025
7/2025
CED Director has been in communications with other possible contacts or sources to assist in both either commercial development or residential growth;
o PAQ, Inc. – Food 4 Less or Rancho San Miguel
o The River Islands Development, a subsidiary of the Cambay Group.
o La Quinta and Sterling Properties (both representatives) Weekly Activities Report
7/19/2025
4/2025
The CED has contacted both Prologis the Phelan Development groups, regarding the City of Chowchilla’s-Industrial Specific Plan.
There have been no comments to date, and a follow up is planned. (NO CHANGE)
Weekly Activities Report
April 8, 2025
Brent Rose 5/2025
Followed up w/ Brent Rose, to discuss an update or status of multiuse planned project, which includes a pharmacy; the current partner Taj Singh is still in process with the California State Board of Pharmacy.
Weekly Activities Report
May 24, 2025
RITE AID 6/2025
The Mayor, City Administrator & CED Director have received official notice of the Rite Aid closure set to be 08/17/25, in a continued effort to bring services to the community; planning staff have been working with the following developers; Chowchilla Pharmacy, Alpha CAre of Kerman and Tower Pharmacy of Turlock
Weekly Activities Report
June 28, 2025
RITE AID
HAS CLOSED
Alpha Pharmacy 5/2025
CED Director contacted Alpha Pharmacy, to further assist in the stores permitting process. To date the planning department has not yet received an application.
Weekly Activities Report
May 17, 2025
7/2025
Submitted planning application and pending CSBP approval, Taj Singh-President of Madera Medical Pharmacy has now received information to submit to the CSBP for letter approval.
Weekly Activities Report
7/19/2025
Chowchilla Pharmacy
Tower Pharmacy of Turlock
A Z Travel Center 5/2025
On May 14, 2025, planning staff hosted the required scoping meeting for the following planning project; A-Z Travel Center - City of Chowchilla #23-003. The meeting is required to solicit input from the public, regarding the project scope and content of the Environmental Impact Report (EIR)
Weekly Activities Report
May 17, 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Measure N 3/2025
Resolution approving an amendment to our current agreement with MuniServices LLC for transactions tax audit and information • Needs to be updated for the renewal of Measure N
Reported by City
Administrator
8/2025 Meeting held 8/20/2025 @ 5PM
New PD Computers 6/2025 Installed all necessary software on the first new computer. A system image will be created from this setup and used to deploy the same configuration to the rest of the new PD computers.
Wkly Report
6/14/2025 ONGOING
Computer for Review Phone dumps
for PD 6/2025 Set up a computer for PD to use when reviewing information from phone dumps. The computer is outside the domain and network, with all necessary software installed.
Wkly Report
6/14/2025 Complete
PD Dispatch PC Update 7/2025 IT staff is working on a sysprep config for cloning these 4 wkstations. Wkly Report 7/19/2025 ONGOING
Disposal of Surplus
1/2025
6.3 Consideration and Adoption of a City Council Resolution Authorizing the Disposal of Surplus City Property in the Form of Donating a 2020 Ford Explorer Police Interceptor to the Chowchilla Union High School Public Safety Department (Palmer)
Master Fee Schedule - CCW
3/2025
Adjusting the Master Fee Schedule
• Adding a fee for the Police Department now doing the Concealed Cary Permit (CCW)
Reported by City
Administrator
Department: Police Department
Quarterly: July-September 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Madera County Fire
Station 2020
Staff meet with County regarding prior agreement to
provide a fire station to the County. We were
supposed to provide a roughly 2,200 sq. ft building
for them. They are to leave the PD building where
they currently occupy 2 bays. PD impact fess are to
be used. Issue is the agreed upon costs to build that
add-on/building has significantly increased since
2009. In agreement it is $243,800 which is $102
sq. ft. Now the County says the cost is roughly
$700 sq. ft = $1.5M. We are continuing to work
with the County to find a resolution.
Wkly Activities Report
November 8 - November 14,
2020 (Administration)
Ongoing
Fire Expansion 2/2025
Chief Gaumnitz and I met with CalFire and Jay at the
County to try and get a resolution to an agreement we had a long time ago with the County to provide a new operating space and have them move out of the PD building. There
was square footage mentioned as well as dollar amounts
• Obviously the cost per square foot has gone up
significantly since the agreement
o We cant afford to build at today’s costs and they don’t really want to be located here
o Mentioned giving them the 4 acres we own next to
Autozone plus some money ear marked in PD DIF for this
very item
Jay is going to look at options we discussed and get back to us
Wkly Report - Reported by
City Administrator
2/22-25/2025
Ongoing
Weed Abatement
Department: Fire Department
Quarterly: July-September 2025
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Outreach Website Updates, E-News Bulletings, Social Media Postings On Going Parks Reservations, Website, Social Media Postings, Newsletter On Going Heritage Preservation
Commission 5/2025
2nd reading repealing Ordinance for Heritage Preservation Commission • It was pulled from the last meeting to look into claims that the commission was needed to keep our Certified Local Government (CLG) status which is needed for grants
• While there is a CLG certification that can assist with historical grants, staff verified with the State that we have never held that
certification
Wkly Report 5/31/2025
6/2025
Finalized updates to the staff report on the Heritage Preservation Commission.
After receiving community inquiry about CLG status, it was confirmed that Chowchilla has never been certified, and this update will be included in the second reading.
Wkly Report 6/7/2025
Events
7/6/2025 Aerial fireworks show at the fairgrounds Completed 7/11-7/26 Music and Movies in the Park Completed
7/1/2025 Upcoming: Stargazing and Community Block Party Completed 8/1/2025 LAST DAY OF OPEN SWIM Completed
8/15/2025 Stargazing event at EdRay Park Completed
8/22/2025 Party in the Park Completed
9/11/2025 Patriots Day @ Fuller Elem. Completed
Chamber of Commerce
Sports Organizations 7/19/2025 Working with Soccer and Adult Rec on their field needs and issues. Ongoing 7/25/2025 Chowchilla Little Leauge is now over Completed Concession Stand Project 7/25/2025 Interior paneling installed and painting to begin Completed Department: Recreation & Community Outreach
Quarterly: July-September 2025
Veterans Boulevard 9/2024
6.1 Consideration and Adoption of a City Council Resolution Approving the Installation of Commemorative Veterans Boulevard Signs atop the Existing Wayfaring Signs Along the North and South Side of 5th Street (Wisener) Motion by Mayor Pro Tem Ahmed, Seconded by
Council Member Barragan, to Approve City
Council Resolution # 54-24 to Approve the
Installation of Commemorative Veterans
Boulevard Signs atop the Existing Wayfaring
Signs Along the North and South Side of 5th
Street. Motion passed by roll call vote.
Chamber of Commerce 12/24 Consideration and Adoption of a City Council Resolution to Approve a Budget Amendment and Distribute a Financial Contribution to the Chowchilla District Chamber of Commerce for the 2025 Calendar Year (Wisener) Consensus to bring back to council after a
meeting with the Chamber Director
Senior Center 12/24 Reached out to Director to request they submit a letter requesting the funds we are contracted to pay for auditing purposes.
12/24 Visited the Senior Center to check in, delivered city swag to senior citizens Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Commissions/Comm
ittees
Vacancies fillled for Airport Advisory Committee,
Measure N Citizens Oversight Committee, and the
Planning Commission. All boards have filled
vacancies.
weekly reports, council
meeting minutes Completed!
Recordings
Successfully recorded Ordinance 533-25 re: CFD
2025-1 Rancho Calers, including maps; other
recordings include liens, release of liens, NOE's.
City Clerk Continuous
Legal Ads
Amending ordinance 13.05.010; 2021 CDBG
Closeout; Avenue 24 1/2 Rehab NIB; SCADA NIB;
HSIP Cycle 11 Intersection Improvements NIB; CFD
2025-2
City Clerk Continuous
Claims
Closed out MOwnes claim and is now in the hands
of legal assigned through our RMA. City Clerk Ongoing
PRA
Almost completed process to go live with public
records request portal City Clerk In Progress
Special Election
Confirmed council chambers location for special
election voting; will be open to vote 11/01-04 City Clerk In Progress prop 50 Department: City Clerk
Quarterly: July-September 2025
Smart Sheets
Project / Description Date Update Info Source Status Notes Personnel
Hired a part time Driver/Dispatcher to help with coverage. Attended CalACT Spring Conference with Robin Roman. Department needs one full time employee in operations and one full time employee in administration for coverage. There is a lot of $ to do projects with (other than bus purchases) but requires additional staff to manage the grants after award which includes reporting.
On Going
PART-TIME RESIGNED; ONLY HAVE 2 FT DRIVER/DISPATCHERS. ONE HAS FULL DRIVING CREDENTIALS, THE OTHER ONLY CLASS C. WHEN ONE OF
THESE DRIVER/DISPATCHERS ARE OUT, THE TRANSIT SUPERVISOR HAS TO FILLIN TO HELP DISPATCH. RIGHT NOW THIS WORKS BUT ONCE THE TRANSIT SUPERVISOR RETIRES THIS WILL BECOME AN ISSUE. RIDERSHIP
HAS GONE DOWN DUE TO TRANSIT NOT BEING AS RELIABLE, MOSTLY WHEN THERE IS ONE DRIVER/DISPSTCHER OUT.
5311 Operating Grant Transit Supervisor Roman uploaded the bi-annual Certifications and Assurances for this upcoming 5311 operating grant cycle. Staff report to apply for Section 5311 will be on May agenda
Completed
Unmet Tansit Needs
MCTC held unmet transit needs public hearings for Chowchilla, City and County of Madera transit agencies, to obtain public input on local transit needs. MCTC will compile information and hold another hearing at the board offices to review unment needs and evaluate them based on many factors. SSTAC met over MAdera City/County and Chowchilla's unmet needs submitted by the public in respective areas and recommended that Chowchilla's unmet transit needs are not reasonable to meet. the governing board, MCTC, still needs to approve the recommendation by resolution at their Policy Board meeting on May 29.
Completed
Department: Transit
Quarterly: July-September 2025
Annual CHP Inspections CHP sucessfully completed the "desk audit" portion of its annual inspections. They will soon return to complete the driver terminal record inspection. Completed/Ongoing Annual DBE Reporting for
5311 There is a DBE report that Transit completes annually; On Going Annual TDA Application Robin Roman completes the application to receive TDA funds On Going 5339 Grant 5339 grant funds were used to purchase a CNG bus and is expected to be delievered soon, more than likely in the 24/25 fiscal year.
On Going
Electrification of Bus Fleet 7/2024 Received a letter from CalSTA that they approved three out of the four projects that were submitted in the allocation package; $810,725 of TIRCIP funds and $895,350 ZETCP funds for planning electrification of transit fleet (includes installing chargers/infrastructure) and purchase of one e-bus.
In Progress
New Business 5/2025
Consideration of an offer from CA. Dept of Transportation for a temporary easement at 145 Robertson Blvd
• Is part of the Robertson Blvd resurfacing project that Caltrans is going to be doing in 2026
o Theywillneedtoreplaceahandrailandmakesome modifications to sidewalk They are offering $1.5k and it is valued at $500. The extra $1k is an incentive from Caltrans
Weekly Activities Report
May 31, 2025 In Progress
Smart Sheets
Project / Description Date Update Motion/Approvals Info Source Status Notes Compensation Study 7/2024 Met with a few vendors to obtain quotes for a compensation study. In Progress CFD: Greenhill's 5/2024 Sent out new delinquencies for Pheasant Run On Going CFD: Infill 2024 CFD Refunding failed special election; City Administrator working through next steps.
Quarterly Financial Review On Going
Audit 1/2025 Auditors were out last week for an internal control walkthrough. They are out this week doing their fieldwork. On Going
Reporting 1/2025 Completed 2 out of the 3 State Controller Reports, finishing the 3rd one this week; Working on the CDIAC Reporting. On Going
Annual report on Development Impact Fees- AB 1600. It is a state requirement to report on the balance of DIF, new DIF received and what we spent DIF on Public Hearing: Reported By
Admin
Budget
1/2025 Will be sending out Budget Worksheets to Department Heads this week to get ready for Mid-Year On Going
Salary Changes 6/2025 Completing PAFs for all city employees (July 1, 2025 salary changes) Weekly Report 6/28/2025 COMPLETED Department: Finance Department
Quarterly: July-September 2025
Smart Sheets
Project / Description Date Update Motion/
Approvals Info Source Status Notes
DC Migration Major Project
Preparation and Health Check, Upgraded Domain Functionality, Transferred Key Roles, functions and responsibilities from the old primary domain controller (DC1) to the new server (SV-DC1).
DNS Settings Updated, Transferred essential software Duo and Passportal to the new servers, Addressed specific technical issues encountered during the migration process. Moved the DHCP service to new dedicated, servers (SV-IP1 and SV-IP2).
Migrated the NPS service from the old server (DC2) to the new server (SV-DC2).
Ensured smooth integration of LDAP services with the new primary server (SVDC1). Established a new certificate authority on the new server (SV-DC1) to ensure secure communications. Modified Firewall RADIUS and Active directory integration configurations.
Completed
Duo AD MFA Project 1/1/2025 Distributed Duo fobs to fire department staff for enhanced security. Wkly Report Completed Tyler 1/1/2025 Provided Tyler Technologies technician Nick Peyton with access to the Tyler Incode app server to resolve the issue concerning email bill reminders. On Going Sophos Exclusions for Tyler Technologies. Added 43 requested exclusions to Sophos as per Tyler Technologies’ requirements.
Uptime Tracking Project Project is progressing as expected. Wkly Report 4/8/2025 continued to add devices and refine status pages Wkly Report 4/26/2025 Continued adding devices and refining status pages, as well as standardizing DNS names. Wkly Report 5/3/2025
Working on deployment, finalizing shortcuts and custom icons. Wkly Report 5/24/2025 On Going New Phone System Project Continuing to solve issues with phone system and working with Danny DeGrote Wkly Report 5/24/2025 Completed PROXMAX Project 7/2025 Continued prepping for the new system Wkly Report 7/19/2025 On Going Rims Migration
Now that Vmware has been finalized we can migrate the last 2 remaining servers which are the 2 Rims Servers. We plan to do this 1 at a time to minimize any potential issues that may arise.
Wkly Report 4/8/2025
ON HOLD -
Waiting to
schedule
New Backup System VEEAM
Deployment
The Veeam backup system deployment is progressing as expected. IT is currently backing up most of our systems to ensure full data protection. We're just waiting to finalize the contract with Veeam, and once that's done, we’ll complete the deployment and ensure everything is fully integrated. finally received licensing from vendor project will continue.
Wkly Report 4/8/2025
Department: Info Technology
Quarterly: July-September 2025
continued setting up backups plans and configurations. Wkly Report 5/3/2025 On Going Windows 11 Upgrade project Continued deployment of Windows 11 Wkly Report 6/21/2025 On Going
UPDATES
Continued demolition at PD for the duct work for the new AC unit for the IT room.
Purls onsite to begin duct work for the new AC unit.
Wkly Report 6/14/2025
ED Park Communications Tower
7/25
IT staff is gathering latest preferred PTP network & PTZ camera item product info for tower project. To be submitted to Jason, & IT will begin purchasing hardware soon.
Wkly Report 7/19/2025 On Going
ER Park ER Building concession 7/25 IT staff has begun purchasing hardware for this project. Wkly Report 7/19/2025 On Going ER Park new concessions stand blue
building 7/25 IT staff has begun purchasing hardware for this project. Wkly Report 7/19/2025 On Going PD Dispatch wk station PC upgrade 7/25 IT staff is working on a sysprep config for cloning these 4 wkstations. Wkly Report 7/19/2025 On Going
REPORT TO THE CITY COUNCIL
Item 3.4
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: Resolution Approving and Authorizing Mayor to Enter Lease Agreement with the Chowchilla District Chamber of Commerce for the use of Public Property
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution, Agreement
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Staff Recommends to adopt the resolution approving the attached lease agreement with the Chowchilla District Chamber of Commerce and authorize the Mayor to execute the agreement.
BACKGROUND:
Since 1965, business owners, civic leaders, and entrepreneurs have joined together to grow the economy and serve the community of Chowchilla through the Chowchilla District Chamber of Commerce ("Chamber"). The Chamber consists of businesses, civil and social organizations, and individuals interested in maintaining Chowchilla's heritage and growing the local economy. The Chamber also operates a Visitor's Center and assists merchants, businesses, and the City, with tourism, economic development, and events. These services are commercial activities that are of significant value for business development within the City of Chowchilla.
Pursuant to Government Code Section 37395, the City is authorized to lease property owned, held, or controlled by it or by any of its Departments for commercial activities that support the development of business, subject to certain limitations when it determines by ordinance or resolution that the property is not needed for other City purposes.
The City has historically leased space to the Chamber where the Chamber conducts its activities in exchange for the above services and benefits. The attached agreement allows the Chamber to remain at 137 S. Third Street for the next 36 months. The Chamber is not required to pay rent to the City other than the benefits and services discussed above. The Chamber, however, is required to maintain the property and continue its operations, with the property being opened to the public a minimum of 20 hours a week.
REASON FOR RECOMMENDATION:
Staff recommends the Council resolve to approve the attached lease agreement with the Chowchilla District Chamber of Commerce and authorize the Mayor to execute the agreement. This recommendation is provided to facilitate the continuation of Chamber activities that assist local businesses, provide tourism information and operate to support events in the City of Chowchilla that are of substantial benefit to the public. The previous agreement has expired.
FISCAL IMPACT:
None perceived.
ALTERNATIVES:
Decline to renew the lease agreement, which would result in disruption to the activities and services of the Chamber of Commerce, and the Chamber would be required to relocate at a greater cost. This disruption and higher cost could result in the Chamber being forced to reduce or eliminate services to the public, merchants, and visitors to Chowchilla.
ACTIONS FOLLOWING APPROVAL:
If approved, the Mayor would sign the renewed lease agreement.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING A LEASE AGREEMENT WITH THE CHOWCHILLA DISTRICT CHAMBER OF
COMMERCE
WHEREAS, the Chowchilla District Chamber of Commerce (the "Chamber") provides a substantial public benefit to the City of Chowchilla by its presence in the City, including but not limited to operating the Visitor's Center, providing assistance to merchants, businesses, and to the City, and providing assistance with tourism, economic development, and events; such services are commercial in nature and support business development within the City of Chowchilla; and WHEREAS, the City has historically leased space at 137 S. Third Street to the Chamber to ensure continued receipt of these important services and benefits; and WHEREAS, the City may lease property owned, held, or controlled by it or any of its departments for commercial development of business pursuant to Government Code Section 37395; and WHEREAS, the City desires to continue receiving these important services and benefits; and WHEREAS, the proposed Lease Agreement is fair and equitable.
NOW, THEREFORE, LET IT BE RESOLVED that the City Council of the City of Chowchilla hereby finds and orders as follows:
1. The above recitals are true and correct.
2. The Chowchilla District Chamber of Commerce activities provide a significant benefit to the citizens and businesses within the City of Chowchilla and to the public.
3. The portion of the space located at 137 S. Third Street to be leased to the Chowchilla District Chamber of Commerce is not currently needed for other City purposes.
4. The City Council hereby approves and adopts the attached Lease Agreement Between the City of Chowchilla and the Chowchilla District Chamber of Commerce.
5. The Mayor is hereby authorized and directed to execute the Lease Agreement for and on behalf of the City of Chowchilla.
PASSED AND ADOPTED by the City Council of the City of Chowchilla at a regular meeting held on the 14th day of October 2025 by the following vote to wit:
AYES:
NOES:
ABSTAINS:
ABSENT:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
1 LEASE AGREEMENT BETWEEN THE CITY OF CHOWCHILLA AND THE
CHOWCHILLA DISTRICT CHAMBER OF COMMERCE
This short-term Lease Agreement ("AGREEMENT"), dated as of October 14, 2025, by and between the City of Chowchilla, a municipal corporation in the County of Madera, State of California ("CITY"), and the Chowchilla District Chamber of Commerce, a California non-profit corporation ("TENANT"), is agreed to as follows:
WHEREAS, pursuant to the Government Code of the State of California, the CITY may enter into leases and agreementsrelating to real property owned by the CITY; and WHEREAS, the CITY recognizes that TENANT provides a substantial public benefit to the City of Chowchilla by its presence in the CITY, including but not limited to, operating the Visitor's Center, providing assistance to merchants, businesses, and to the CITY, and providing assistance with tourism, economic development and events; and WHEREAS, the CITY and TENANT have been parties to a prior lease agreement dated February 2, 2022, which has since expired and become a month-to-month tenancy, and now desire to enter into a new Lease Agreement as set forth herein.
NOW, THEREFORE, in consideration of the above premises and of the mutual covenants hereinafter contained and for other good and valuable consideration, the parties hereto agree as follows:
1. PROPERTY. Pursuant to the terms of this AGREEMENT, TENANT shall be entitled to possession of a portion of property located at 137 S. Third Street, in the City of Chowchilla, California. The portions of the PROPERTY available for TENANT's possession have been communicated to and occupied by TENANT during the prior lease term and shall remain the same under this AGREEMENT. CITY retains the right to change the PROPERTY at any time.
2. TERM OF AGREEMENT. The term of this AGREEMENT shall begin on October 14, 2025, and shall continue for a period of 36 months.
3. USE OF PROPERTY. The PROPERTY shall be used for the sole purposes of acting as a gathering space for TENANT's members and conducting regular TENANT business that is typical of a chamber of commerce, including but not limited to: performance of work related to operating the Visitor's Center, providing assistance to merchants, businesses, and to the City, and providing assistance with tourism, economic development, and events. a. TENANT shall not use or permit the PROPERTY, or any portion thereof, to be used for any purposes other than the purposes set forth in this section 3 without the prior written consent of CITY.
b. TENANT shall comply with all federal, state, and local procedures to prevent soil, water, and air quality degradation, and shall pay for equipment and devices, including the installation cost, necessary to meet said requirements. 2 c. TENANT agrees that it will not use or permit the PROPERTY to be used for any unlawful purpose.
d. TENANT shall not commit nor suffer from being committed any waste upon the PROPERTY, or any public or private nuisance or other act or thing which may disrupt the normal utilization of the PROPERTY’s surrounding area by the CITY.
e. TENANT shall, at its sole cost and expense, promptly observe and comply with all laws, orders, regulations, rules, ordinances, and requirements now in force or which may hereafter be enforced by federal, state, county, and city governments or other lawful government bodies or any of their departments, bureaus or officers having jurisdiction over the PROPERTY or any of the activities conducted thereon.
f. The CITY is leasing the PROPERTY to the TENANT to conduct public service programs such as operating the Visitor's Center, assisting merchants, businesses, the City, assisting with tourism, economic development, and for which purposes TENANT shall operate or use the PROPERTY no less than twenty (20) hours per week.
4. MAINTENANCE OF PROPERTY, IMPROVEMENTS, SOIL, WATER, AND AIR QUALITY PROTECTION DEVISES. At its sole cost and expense, TENANT shall keep and maintain the PROPERTY, improvements, and all portions thereof, in safe and sanitary order, in good state of repair, and proper working order. If TENANT fails to perform its obligations to maintain the PROPERTY, CITY may enter upon the PROPERTY after ten (10) days’ written notice to TENANT (unless an emergency situation exists, in which case notice is not required), perform such actions as needed to bring the PROPERTY into compliance on TENANT's behalf, and TENANT shall promptly pay the CITY a sum equal to 115% of the cost thereof.
5. TERMINATION. Upon expiration or termination of this AGREEMENT, TENANT shall have no further right or interest in any of the PROPERTY, improvements, and equipment thereon, if any, with the sole exception of personal property. CITY shall have the option as to whether any or all improvements or equipment constructed and/or installed on the PROPERTY by TENANT, if any, may be removed by TENANT or whether they shall remain. Should CITY determine that any or all such improvements and equipment shall remain, such improvements and equipment shall immediately become the property of CITY, and TENANT agrees to execute a Bill of Sale transferring all rights, interests, and ownership in such improvements to CITY. Should CITY exercise its option of requiring TENANT to remove any or all such improvements or equipment from the PROPERTY, such removal shall be accomplished by TENANT at TENANT's sole cost and expense within 30 days after termination or expiration of this AGREEMENT. CITY may remove such improvements at tenant's expense if TENANT fails to remove such improvements within the said 30-day period. 3 6. ASSIGNMENTS. TENANT shall not assign this AGREEMENT or any interest therein, and shall not sublet the PROPERTY or any portion thereof, or any rights or privileges thereto, or suffer any other person (agents and servants of CITY excepted) to occupy or use the PROPERTY or any portion thereof, without the CITY's prior written consent. Consent by the CITY to one assignment subletting, occupation, or use by another person shall not waive any of CITY’s rights to enforce this section 6, or be deemed consent, to any subsequent assignment, subletting, occupation or use.
7. ABANDONMENT. TENANT shall not abandon the PROPERTY described herein at any time during the term hereof. The PROPERTY shall be deemed abandoned following notices provided by California's Civil Code.
8. ALTERATIONS-REMOVAL OF ADDITIONS. Except as provided in this AGREEMENT, TENANT shall not make, or allow to be made, any alterations to the PROPERTY or any part thereof, without first obtaining the CITY's written consent.
TENANT shall keep the PROPERTY free from any liens arising out of any work performed, materials furnished, or obligations incurred by TENANT. In the event the TENANT desires to make any alterations or improvements, plans and specifications thereof shall be submitted to the CITY, and if satisfactory, completion thereof shall be made to the CITY's satisfaction.
9. INSURANCE.
a. GENERAL LIABILITY INSURANCE. TENANT shall at all times carry commercial general liability insurance, which shall provide coverage from any claim or liability for any injury or damage to any person or property occurring on the PROPERTY or arising out of or resulting from the TENANT's operations or omissions on said PROPERTY. The policy limits of general commercial liability policies shall be not less than One Million Dollars ($1,000,000). b. PROPERTY DAMAGE. TENANT shall obtain and maintain insurance coverage on all of TENANT's personal property, trade fixtures, and TENANTowned alterations and utility installations located on the PROPERTY. Such insurance shall be full replacement cost coverage with a deductible that does not exceed $1,000 per occurrence. TENANT shall use the proceeds from any such insurance to replace personal property, trade fixtures, and TENANT-owned alterations and utility installations.
c. VERIFICATION OF COVERAGE. TENANT shall furnish to CITY certificates of insurance with original endorsements affecting coverage required by this AGREEMENT. The certificates and endorsements for each insurance policy(ies) are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates or endorsements are to be received and approved by CITY prior to the commencement date, and thereafter, TENANT shall furnish new certificates 30 days prior to the expiration date of the previous 4 certificate(s). CITY reserves the right to require complete, certified copies of all prior insurance policies at all times.
d. All insurance policies obtained to comply with the terms of this AGREEMENT shall be in a form that meets the CITY's approval and shall be underwritten by a company or companies approved by the CITY. Policy limits shall be reviewed at yearly intervals and adjusted as required. Said policies shall expressly include CITY, its officers and employees, as additional insureds and shall not in any way limit the coverage provided by said policy or policies for injury or damage to the person or property of CITY, its officers and employees, arising or resulting from any wrongful act or omission or negligence on the part of the TENANT, its servants, employees or agents. Other insurance of CITY shall not be required to participate with said insurance in the payment of any damages. Said insurance policy, policies, or certificates evidencing issuance of the policies required herein shall be provided to the CITY concurrently with the execution of this AGREEMENT and shall include an endorsement precluding cancellation thereof without 30 days’ prior written notice to the CITY.
10. BREACH; REMEDIES.
a. BREACH. A "BREACH" is defined as TENANT's failure to comply with or perform any of the terms, covenants, and conditions under this AGREEMENT and the failure of TENANT to cure that BREACH within any applicable grace period. i. TENANT shall be deemed in BREACH if it fails to fulfill any obligation under this AGREEMENT that endangers or threatens life or property. ii. TENANT shall be deemed in BREACH if any of the following events occur:
the making of any general arrangement or assignment for the benefit of creditors; (b) becoming a debtor as defined in 11 U.S.C Section 101 or any successor statute thereto (unless, in the case of a petition filed against TENANT, the same is dismissed within 60 days); (c) the appointment of a trustee or receiver to take possession of substantially all of TENANT'S assets located at the PROPERTY or of TENANT's interest in this AGREEMENT, where possession is not restored to TENANT within thirty (30) days; or (d) the attachment, execution or other judicial seizure of substantially all of TENANT's assets located at the PROPERTY or of TENANT's interest in this AGREEMENT, where such seizure is not discharged within 30 days; provided, however, in the event that any provision of this subparagraph is contrary to any applicable law, such provision shall be of no force or effect, and not affect the validity of the remaining provisions. b. REMEDIES. If TENANT is in BREACH of this AGREEMENT, CITY may, at its option, perform on TENANT's behalf, and TENANT shall pay to CITY an amount equal to 115% of the costs and expenses CITY incurs in such performance upon receipt of an invoice therefor. CITY may also, with or without 5 further notice or demand, and without limiting CITY in the exercise of any right or remedy which CITY may have by reason of such BREACH:
i. Terminate TENANT's right to possession of the PROPERTY by any lawful means, in which case this AGREEMENT shall terminate, and TENANT shall immediately surrender possession of the PROPERTY with all of its improvements and equipment to CITY, keeping only TENANT's personal property. In such event, CITY shall be entitled to recover from TENANT (a) the unpaid rent which had been earned at the time of the termination; (b) the worth at the time of award of the amount by which the unpaid rent which would have been earned after termination until the time of award exceeds the amount of such rental loss that TENANT proves could have been reasonably avoided; (c) the worth at the time of award of the amount by which the unpaid rent for the balance of the term after the time of award exceeds the amount ofsuch rental loss that the TENANT proves could be reasonably avoided, and (d) any other amount necessary to compensate CITY for all the detriment proximately caused by TENANT's failure to perform its obligations under this AGREEMENT or which the ordinary course of things would be likely to result therefrom, including, but not limited to, the cost of recovering possession of the PROPERTY, expenses or reletting, including necessary renovation and alteration of the PROPERTY, reasonable attorneys' fees, and that portion of any leasing commission paid by CITY in connection with this AGREEMENT applicable to the unexpired term of this AGREEMENT. The worth at the time of award of the amount referred to in provision (c) of the immediately preceding sentence shall be computed by discounting such amount at the discount rate of the Federal Reserve Bank of the District within which the PROPERTY is located at the time of award plus one percent (1%). Efforts by CITY to mitigate damages caused by TENANT's BREACH of this AGREEMENT shall not waive CITY's right to recover any damages to which CITY is otherwise entitled. If termination of this AGREEMENT is obtained through the provision remedy of unlawful detainer, CITY shall have the right to recover in such proceeding any unpaid rent and damages as are recoverable therein, or CITY may reserve the right to recover all or any part thereof in a separate suit. If notice and grace period required under this AGREEMENT was not previously given, a notice to pay rent or quit or to perform or quit given to TENANT under the unlawful detainer statute shall constitute the notice required by this AGREEMENT. In such case, the applicable grace period and the unlawful detainer statute shall run concurrently, and TENANT's failure to cure within the greater of the two periods shall constitute both, an unlawful detainer and a BREACH of this AGREEMENT, entitling CITY the remedies provided for in this AGREEMENT and/or said statute. ii. Continue this AGREEMENT and TENANT's right to possession and recover the rent as it becomes due.
6 iii. Pursue any other remedy now or hereafter available under the laws or judicial decisions of the State of California or the United States of America. The expiration or termination of this AGREEMENT and/or the termination of TENANT's right to possession shall not relieve TENANT from liability under any indemnity provisions of this AGREEMENT as to matters occurring or accruing during the term hereof or by reason of TENANT's occupancy of the PROPERTY.
11. BREACH BY CITY. CITY shall not be deemed in breach of this AGREEMENT unless CITY fails, within a reasonable time, to perform a material obligation required to be performed by CITY. For purposes of this paragraph, a reasonable time shall in no event be less than thirty (30) days after receipt by CITY of written notice specifying the obligation CITY has purportedly failed to perform; provided, however, that if the nature of CITY's obligation is such that more than thirty (30) days are reasonably required for its performance, then CITY shall not be in breach if performance is commenced within such thirty (30) day period and thereafter diligently pursued to completion.
12. CONDEMNATION CLAUSE. If any part of the PROPERTY shall be taken or condemned for public or quasi-public use, and a part thereof remains which is susceptible of occupation hereunder, this AGREEMENT shall, as to the part so taken, terminate as of the date title shall vest in the condemner. If all the PROPERTY, or such part thereof, be taken or condemned so that there does not remain a portion susceptible of occupation hereunder, this AGREEMENT shall thereupon terminate. If part or all of the PROPERTY be taken or condemned, all compensation awarded upon such condemnation or taking, and interest thereon, shall belong to the CITY.
13. INDEMNITY. To the fullest extent permitted by law, TENANT agrees to indemnify, hold harmless, protect and defend CITY and CITY's employees, City Council, agents, representatives, and contractors from any and all claims, causes of action, liability, losses, costs, and damages, for the foreseeable or unforeseeable, arising out of or related to any act, omission, or negligence of TENANT or TENANT's agents, employees, representatives or contractors, or arising from or related to TENANT's use of activities related to this AGREEMENT and/or on or at the PROPERTY. The provisions of this section shall survive the termination, cancellation, or expiration of this AGREEMENT.
14. NOTICES.
a. NOTICE REQUIREMENTS. All notices required or permitted by this AGREEMENT or applicable law, including unlawful detainer statutes, shall be in writing and may be delivered in person (by hand or by courier) or may be sent by regular, certified, or registered mail or U.S. Postal Service Express Mail, with postage prepaid, or by facsimile transmission, or by mail, and shall be deemed sufficiently given if served in a manner specified by this paragraph to the addresses below. Either party may, by written notice to the other, specify a different address for notice.
7 If to TENANT: Chowchilla District Chamber of Commerce P.O. Box 638 Chowchilla, CA 93610 Fax: (559) 665-0896
If to CITY: City of Chowchilla, Attn: City Administrator 130 S. 2nd Street Chowchilla, CA 93610
Fax: (559) 665-7418
With a copy to Lozano Smith, Attn: Chowchilla City Attorney 7404 North Spalding Avenue Fresno, CA 93720-3370
b. DATE OF NOTICE. Any notice sent by registered or certified mail, return receipt requested, shall be deemed given on the date of delivery shown on the receipt card, or if no delivery date is shown, the postmark thereon. If sent by regular mail, the notice shall be deemed given 72 hours after the same is addressed as required herein and mailed with postage prepaid. Notices delivered by United States Express Mail or an overnight courier that guarantees next day delivery shall be deemed given 24 hours after delivery of same to the Postal Service or courier. Notices transmitted by facsimile transmission shall be deemed delivered upon confirmation of receipt. If notice is received on a Saturday, Sunday, or legal holiday, it shall be deemed received on the next business day.
15. NONDISCRIMINATION. TENANT for itself, its personal representatives, successors in interest, and assigns, as part of the consideration hereto, does hereby covenant and agree as a covenant running with the land, that:
a. No person, on the grounds of race, color, national origin, or any other protected characteristic under federal, state, or local law, shall be excluded from participation, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities;
b. In the construction of improvements on, over or under such land and the furnishing of services thereon, no person on the grounds of race, color, national origin, or any other protected characteristic under federal, state, or local law, shall be excluded from participation in, denied the benefits of, or otherwise be subjected to
discrimination;
c. In the event of a breach of any of the above nondiscrimination covenants, the City of Chowchilla shall have the right to terminate this AGREEMENT and to re-enter and repossess said land and hold the same as if said AGREEMENT had never been made or issued.
16. NO RIGHT TO HOLDOVER. TENANT has no right to retain possession of the PROPERTY or any part thereof beyond the expiration or termination of this AGREEMENT. In the event that TENANT holds over, then a monthly fee of Five Hundred Dollars ($500.00) shall become due on the first of each month during such 8 holdover. Nothing contained herein shall be construed as consent by CITY of any holding over by TENANT.
17. WAIVER. The exercise of any right, option, or privilege hereunder by CITY shall not exclude CITY from exercising any and all other rights, privileges, and options, or privilege hereunder and shall not be deemed a waiver of said right, option, or privilege, nor shall it relieve the TENANT from its obligation to perform each and every covenant, term, provision and condition on the part of TENANT to be performed hereunder or from damages or other remedies for failure to perform or meet the obligations of this AGREEMENT.
18. CUMULATIVE REMEDIES. No remedy or election hereunder shall be deemed exclusive, but shall, wherever possible, be cumulative with all other remedies at law or in equity.
19. NO PRIOR AGREEMENTS. This AGREEMENT represents the entire contract and supersedes all other promises, representation, and understanding with reference to or in consideration of the subject matter thereof.
20. ATTORNEYS' FEES. If any party to this AGREEMENT brings an action or proceeding involving the PROPERTY or this AGREEMENT, whether founded in tort, contract or equity, the PREVAILING PARTY (as defined hereunder) in any such proceeding, action, or appeal thereon, shall be entitled to reasonable attorneys' fees. Such fees may be awarded in the same suit or recovered in a separate suit, whether or not such action or proceeding is pursued to decision or judgment. The term "PREVAILING PARTY" shall include, without limitation, a party who substantially obtains or defeats the relief sought, as the case may be, whether by compromise, settlement, judgment, or the abandonment by the other party of its claim or defense. The attorneys' fees award shall not be computed in accordance with any court fee schedule but shall be such as to fully reimburse all attorneys' fees reasonably incurred. In addition, CITY shall be entitled to attorneys' fees, costs, and expenses incurred in the preparation and service of notices of BREACH and consultations in connection therewith, whether or not legal action is subsequently commenced in connection with such BREACH ($200 is a reasonable minimum per occurrence for such services and consultation.)
21. CITY'S ACCESS; REPAIRS. CITY and CITY's agents shall have the right to enter the PROPERTY at any time, in case of an emergency, and otherwise at reasonable times, after reasonable prior notice, for the purpose of showing the same to prospective purchasers, lenders, tenants or governmental agencies, and making such alterations, repairs, improvements or additions to the PROPERTY as CITY may deem necessary or desirable, and the erecting, using and maintaining of utilities, services, pipes and conduits through the PROPERTY and/or other premises as long as there is no material adverse effect to TENANT's use of the PROPERTY. CITY will conduct an annual inspection of all improvements and equipment located on the PROPERTY. Such inspection shall not in any way be deemed approval to the condition of the improvements or equipment's condition. All such activities shall be without abatement of rent or liability to TENANT. 9 22. FORCE MAJEURE. CITY shall not be in breach of this AGREEMENT in the event that TENANT's access to the PROPERTY is temporarily interrupted or discontinued for any of the following reasons: riots, wars, sabotage, civil disturbances, insurrection, explosion, natural disasters such as floods, earthquakes, landslides, fires, or other catastrophic events which are beyond the reasonable control of CITY, including any curtailment, order, regulation, or restriction imposed by a governmental authority.
Events of force majeure and other catastrophic events do not include labor disturbances, the financial inability of TENANT to perform each and every obligation of the AGREEMENT or failure of TENANT to obtain any necessary permit(s) or license(s) or any other certification or entitlement necessary for TENANT to perform the services defined by this AGREEMENT from any government agency or TENANT's inability to obtain or maintain the right to use facilities of public utilities or such failure is due solely to TENANT's acts or omissions.
23. AMENDMENTS. This AGREEMENT may be modified only in writing, signed by the parties in interest at the time of the modification.
24. SEVERABILITY. If any of the provisions contained in this AGREEMENT shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision(s) of this AGREEMENT, and this AGREEMENT shall be construed as if such invalid, illegal or unenforceable provision had not been contained in this AGREEMENT.
25. BINDING EFFECT ON CITY. Neither this AGREEMENT nor any amendments or supplements hereto shall be binding on CITY unless and until it is signed on CITY's behalf by a representative duly authorized by its City Council and a copy thereof so signed is delivered to TENANT.
10 CITY AND TENANT HAVE CAREFULLY READ AND REVIEWED THIS
AGREEMENT AND EACH TERM AND PROVISION CONTAINED HEREIN, AND BY
THE EXECUTION OF THIS AGREEMENT, SHOW THEIR INFORMED AND VOLUNTARY CONSENT THERETO. THE PARTIES HEREBY AGREE THAT, AT
THE TIME THIS AGREEMENT IS EXECUTED, THE TERMS OF THIS AGREEMENT
ARE COMMERCIALLY REASONABLE AND EFFECTUATE THE INTENT AND PURPOSE OF THE CITY AND TENANT WITH RESPECT TO THE PROPERTY.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT this day of TENANT(s):
, 2025.
CITY OF CHOWCHILLA:
By:
Kelly Smith, Mayor Authorized Agent
Authorized Agent
REPORT TO THE CITY COUNCIL
Item 3.5
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution Approving the Budget Amendment for Purchase Orders rolled over to the 25/26 Fiscal Year
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: List of Purchase Order Amounts and Accounts
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Staff recommends the City Council approve the resolution accepting the Budget Amendments for fiscal year 25/26.
BACKGROUND:
The City Council approved Resolution #49-25, adopting the 2025/2026 budget on June 24, 2025.
Authority to increase appropriation within a fund by an amount over $100,000 requires City Council approval. Throughout the year council approves resolutions, bonds, and expenses that are added to the budget.
FISCAL IMPACT:
There is no fiscal impact as the amounts were included in the estimated Fund Balances in the Budget for the 24/25 fiscal year. Therefore, the reduction of the fund balances for 24/25 will equal the amount of the requests being rolled over.
ALTERNATIVES:
If not approved the costs will need to come from current year budget which will not have enough funds to pay for approved projects and costs.
ACTIONS FOLLOWING APPROVAL:
The Finance Director will immediately post the changes to the budget in the Tyler Software.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA APPROVING BUDGET AMENDMENTS FOR FISCAL YEAR 2025/2026
WHEREAS, on June 24, 2025, the Chowchilla City County adopted fiscal year 2025-2026 Operating and Capital Budget with Resolution #49-25; and WHEREAS, per Resolution #49-25, Item #6 states, authority to increase appropriations within a fund by an amount not to exceed $100,000 shall rest with the City Administrator and Authority to transfer appropriations between funds will be represented by resolutions duly approved by the City Council, and
WHEREAS, the budget transfers between funds and the budget amendment exceeds $100,000 requires City Council approval, and
WHEREAS, the City Council is has met and reviewed the proposed final budget amendments and considered staff’s recommendations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The budget changes are hereby approved and adopted and the Finance Director is directed to post them into the City’s Financial system based on the attached Purchase Order Spreadsheet.
3. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of October 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
2024-2025 PURCHASE ORDERS
TO BE CARRIED OVER IN THE BUDGET
100-1705-6600 16,170.00 Civic Center Generators
100-2610-6300 53,214.00 New A/C Unit & Electrical
100-2610-6600 203,760.00 Communications Tower
100-6620-6400 36,307.68 Mower
100-6620-6600 34,776.00 Ed Ray Park Lighting (Engineering) 342,802.99 General Fund
220-3650-6600 6,387.92 Storm Drain
240-5705-3364 13,493.53 Urban Pavement Management System 13,493.53 Sewer Fund
280-7605-6600 570,190.60 Well #16 & #15, Water Tank Generators 516,331.48 Water Fund
305-3620-3170 16,500.00 Install New Street Light & Pole 305-3620-3364 40,710.62 Urban Pavement Management System 305-3620-6600 182,651.64 Robertson Blvd Project, Chowchilla Blvd Project, HSIP, Engineering for ADA 239,862.26 Streets Fund
589-3620-3714 37,333.37 Riverside/11th Street
590-3620-3711 8,423.58 Alley Paving Project
590-3620-3714 15,456.04 Alley Paving Project
800-8850-3364 5,000.00 CFD
REPORT TO THE CITY COUNCIL
Item 3.6
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: A City Council Resolution Approving Amendments for Transportation Development Act (TDA) Funds Specifically for State Transit Authority (STA) Funds for Fiscal Year 2025/26 due to Prior Year Carryover of Funds and Authorizing the City Administrator or Designee to execute and Submit Amendments to the Madera County Transportation Commission PREPARED BY: Abigail Zurita, Fiscal Manager
APPROVED BY: Kerri Williams, Finance Director
ATTACHMENTS: Resolution; Amendments for STA
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff recommends that Council approve the resolution (a) approving TDA Amendment Request for FY 2025/2026 TDA State Transit Authority (STA) funds due to carryover balance from prior fiscal year; and (b) authorizing the City Administrator or Designee to execute the amendment for submittal to the Madera County Transportation Commission (MCTC) for adoption.
BACKGROUND
As a reminder, the State Controller annually approves STA apportionments by county pursuant to the Transportation Development Act (TDA). MCTC administers TDA allocations for the STA annually to support Transit needs. STA funds are strictly Transit-specific, used solely to fund operations.
On occasion there can be changes to the initial budgeted allocation (because at first the allocation is just an estimate), which requires the City to obtain Council approval for amending these changes and then the approved changes are forwarded to MCTC.
REASON FOR RECOMMENDATION:
In order to carry forward funds and use the allocations in a different fiscal year the City must make amendments to move those funds to the fiscal years needed. MCTC will authorize the expenditure of the funds once the amendments are approved by City Council.
FISCAL IMPACT:
For fiscal year allocation 2025/26, the City will be increasing funding by $48,504 to cover operation.
ALTERNATIVES:
If these amendments are not approved, then other funds would be needed to cover the cost of operations.
ACTIONS FOLLOWING APPROVAL:
Upon signatures, City Clerk to return documents to Finance.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING THE AMENDMENT OF TRANSPORTATION DEVELOPMENT ACT STATE TRANIST ASSISTANCE (STA) FUNDS FOR THE 2025/26 FISCAL YEAR AND AUTHORIZING THE CITY
ADMINISTRATOR OR DESIGNEE TO EXECUTE AND SUBMIT THE AMENDMENTS TO MCTC WHEREAS, the city received an annual allocation of Transportation Development Act (TDA) State Transit Assistance (STA) monies in the 2025/2026 Fiscal Year from the Madera County Transportation Commission; and
WHEREAS, said allocations have been available to fund the operational costs incurred within the Transit; and
WHEREAS, the City Council wishes to amend the allocation of TDA (STA) source of funding to recognize the increase in the available amounts from said funding source for the 2025/26 fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The recitals above are true and correct.
2. The funding amendment request submitted to the Madera County Transportation Commission regarding the use of TDA (STA) allocations for the 2025/2026 fiscal year are hereby amended as shown.
3. The City Administrator or Designee are authorized to execute the amendments and submit them to the Madera County Transportation Commission for adoption.
4. Authorizes the Finance Director to make budget amendments as listed in the staff report.
5. This resolution is effective immediately upon adoption PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of October 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
Agency: Date: 10/9/2025
Fiscal Year: FY 2025-26
Amending:
Type of
Amendment:
Project Approved Allocation New Proposed Allocation Difference 1 STA $ 220,730 172,226 $ 48,504 $
2 $ -
3 - $
4 - $
5 - $
6 - $
7 - $
8 - $
9 - $
10 - $
Total $ 220,730 172,226 $ 48,504 $
Notes
Agency Authorizing Signature Date
MCTC Authorizing Signature Date
MCTC Use:
Month Amendment No.
Madera County Transportation Commission
TDA Amendment Request
City of Chowchilla
Carryover FY 23-24 STA Unallocated
LTF STA
Carryover of PY Funds Reassign funds Other
REPORT TO THE CITY COUNCIL
Item 3.7
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: A City Council Resolution Approving Amendments for Transportation Development Act (TDA) Funds for Fiscal Year 2024/2025 due to Reassigning of Funds for CATX Program and Prior Year Carryover of Funds for Pedestrian/Bicycle Facilities program and Authorizing the City Administrator or Designee to execute and Submit Amendments to the Madera County Transportation Commission
PREPARED BY: Abigail Zurita, Fiscal Manager
APPROVED BY: Kerri Williams, Finance Director
ATTACHMENTS: Resolution, Amendments for LTF
REVIEWED BY
ADMINISTRATOR
☒ REVIEWED BY
ATTORNEY ☒ REVIEWED BY FINANCE ☒
RECOMMENDATION:
Staff recommends that Council approve the resolution (a) approving TDA Amendment Request for FY 2024/2025 TDA Local Transportation (LTF) including reassigning of funds for CATX program and carryover balance from prior fiscal year for Pedestrian/Bicycle Facilities program; and (b) authorizing the City Administrator or Designee to execute the amendment for submittal to the Madera County Transportation Commission (MCTC) for adoption.
BACKGROUND:
Each year staff prepares documentation required by the Madera County Transportation Commission related to the annual allocation of funds for transit and street maintenance activities. Upon approval of the allocation, the city is able to draw down the allocated funds on a reimbursement basis to cover the costs incurred during the year.
As a reminder, the State Controller annually approves LTF apportionments by county pursuant to the Transportation Development Act (TDA). MCTC allocates these funds to local agencies based on each jurisdiction’s percentage share of the total County population. Annually, local agencies are required to submit applications for approval to MCTC. The applications may be amended, as needed.
LTF funds are programmed for public transit services; pedestrian and bicycle facilities and streets and roads maintenance and construction projects. Transit must be fully funded consistent with the MCTC annual Unmet Transit Needs findings, as transit has priority use of these funds. A mandatory 2% is allocated for pedestrian and bicycle facilities and 3% for transportation planning. The remaining balance may be expended on street maintenance and construction projects.
REASON FOR RECOMMENDATION:
In order to carry forward funds and use the allocations in a different fiscal year the City must make amendments to move those funds to the fiscal years needed. MCTC will authorize the expenditure of the funds once the amendments are approved by City Council.
FISCAL IMPACT:
For fiscal year allocation 2024-25, the City will be increasing the amount needed by $218,130 to cover Streets and Road expenses and decreasing the LTF for CATX by $218,026. The City will also be increasing the Pedestrian/Bicycle Facilities funds by $83,284 to offset pedestrian projects.
The requested changes in the funding allocation will ensure that the City will be able to cover its costs for the Streets and Roads maintenance projects. City Council authorization is required before MCTC can authorized the reimbursements.
ALTERNATIVES:
If these amendments are not approved, then other funds would be needed to cover the cost for Streets and Roads projects.
ACTIONS FOLLOWING APPROVAL:
Upon signatures, City Clerk to return documents to Finance.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING THE AMENDMENT TO THE APPLICATION FOR LOCAL TRANSPORTATION FUNDS (LTF) FOR FISCAL YEAR 2024/25 AND AUTHORIZING THE CITY
ADMINISTRATOR OR DESIGNEE TO EXECUTE AND SUBMIT THE AMENDMENTS TO MCTC WHEREAS, Transportation Development Act (TDA) Local Transportation Funds (LTF) is annually allocated by the Madera County Transportation Commission (MCTC) pursuant to the Transportation Development Act; and
WHEREAS, the City of Chowchilla prepares applications specifying the intended uses of the LTF funds each year, and the applications may be amended, as needed; and WHEREAS, the TDA Amendment Request for Fiscal Year 2024/2025 that describe the intended use of these funds have been submitted to the Council Board for its review.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The Fiscal Year 2024/2025 amendments for Transportation Development Act Local Transportation Fund, as allocated to the City of Chowchilla by the Madera County Transportation Commission, are approved.
3. The City Administrator or Designee are authorized to execute the amendments and submit them to the Madera County Transportation Commission for adoption.
4. Authorizes the Finance Director to make budget amendments as listed in the staff report.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of October 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
Agency: Date: 10/9/2025
Fiscal Year: FY 2024-25
Amending:
Type of
Amendment:
Project Approved Allocation New Proposed Allocation Difference 1 CATX $ 72,791 290,817 $ (218,026) $
2 Pedestrian/Bicycle Facilities $ 11,729 $ 95,013 $ 83,284 3 Street and Road Projects $ 484,456 266,326 $ 218,130 $ 4 - $
5 - $
6 - $
7 - $
8 - $
9 - $
10 - $
Total $ 652,260 568,872 $ 83,388 $
Notes
Agency Authorizing Signature Date
MCTC Authorizing Signature Date
MCTC Use:
Month Amendment No.
Madera County Transportation Commission
TDA Amendment Request
City of Chowchilla
Carryover FY 23-24
Move allocations from CATX to Street and Road Projects
LTF STA
Carryover of PY Funds Reassign funds Other
REPORT TO THE CITY COUNCIL
Item 3.8
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TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: Consent
SUBJECT: Consideration and Adoption of a Resolution Approving the Third Amended Tolling Agreement Between Salter’s Distribution, Inc. and the City of Chowchilla
PREPARED BY: Mary Lerner, City Attorney
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Approve the Third Amended Tolling Agreement (“Agreement”) between Salter’s Distributing, Inc. and the City of Chowchilla and authorize the City Administrator or designee to execute the Agreement.
BACKGROUND:
The Parties previously entered into an original Tolling Agreement on February 21, 2020. That original Tolling Agreement was first amended on November 30, 2021, and again amended in January 2024. The terms of the Third Amended Tolling Agreement supersede and replace the terms of the original, First and Second Amended Tolling Agreements.
REASON FOR RECOMMENDATION:
The parties desire to continue discussions regarding the buildings owned by the Salters and located within the Runway Protection Zone.
FINANCIAL IMPACT:
None.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
Upon approval by Council, clerk to provide the City Administrator and City Attorney with a copy of the signed resolution.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA APPROVING THE THIRD AMENDED TOLLING AGREEMENT BETWEEN SALTER’S
DISTRIBUTION, INC AND THE CITY OF CHOWCHILLA
WHEREAS, the Parties previously entered into an original Tolling Agreement on February 21, 2020; and
WHEREAS, that original Tolling Agreement was first amended on November 30, 2021, and again amended in January 2024; and
WHEREAS, the terms of the Third Amended Tolling Agreement supersede and replace the terms of the original, First and Second Amended Tolling Agreements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The City Council adopts this resolution approving the third amended tolling agreement (to be attached hereto as Exhibit A) between Salter’s Distribution, Inc. and the City of Chowchilla and authorizes the City Administrator or designee to execute the agreement.
2. This Resolution shall take effect upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of October, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration and Adoption of a Resolution Authorizing Allocation from the Council Contingency Fund for the Chowchilla Union High School Class of 2027
PREPARED BY: Stacy Wisener, Director of Recreation and Community Engagement ATTACHMENTS: Resolution
Council Contingency Fund Application – Class of 2027
Fundraising Support Letter from Class Advisor Heath Middleton
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
That the City Council review and consider the Council Contingency Fund request submitted by the Chowchilla Union High School Class of 2027.
BACKGROUND:
The City Council Contingency Fund (CCF) was established to support community organizations, events, and projects that benefit the Chowchilla community and promote civic engagement, youth involvement, or local collaboration.
The Chowchilla Union High School Class of 2027 submitted a Council Contingency Fund application requesting $5,000 to assist with expenses associated with their 2026 Junior Prom.
The application, submitted by Class Advisor Heath Middleton, includes supporting documentation outlining the class’s fundraising activities and financial needs. The Class of 2027 has raised approximately $5,000 through fundraising efforts such as food sales at football games and other school events. Additional funds are needed to secure a prom venue, decorations, and event supplies.
REASON FOR RECOMMENDATION:
The request from the Chowchilla Union High School Class of 2027 aims to help offset expenses related to planning and hosting the annual prom event. This traditional school activity offers a positive social and cultural experience for local students.
The application indicates that the event may take place at one of several local or regional venues, including the Chowchilla Fairgrounds Little Theater, Portuguese Hall, Bright’s Party Barn, or Ravello’s in Merced.
The supporting letter from the class advisor (Attachment 2) notes that limited parent involvement and increasing costs have made it challenging to meet fundraising goals. The requested funds would assist the class in securing a venue and related expenses to ensure the success of the event.
FISCAL IMPACT:
If approved, this request would allocate up to $5,000 from the City Council Contingency Fund. All Council Contingency Fund monies remain available for allocation at the Council’s discretion.
ALTERNATIVES:
1. Approve Resolution authorizing funding as requested.
2. Approve a modified funding amount at the Council’s discretion.
3. Take no action on the request.
ACTIONS FOLLOWING APPROVAL:
Following Council action, staff will process the necessary documentation and coordinate with the Finance Department to distribute funds if approved.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
CONSIDERING A REQUEST FOR ALLOCATION FROM THE CITY COUNCIL CONTINGENCY FUND TO SUPPORT THE CHOWCHILLA UNION HIGH SCHOOL CLASS OF 2027 WHEREAS, the City Council of the City of Chowchilla established the Council Contingency Fund (CCF) to support community groups, schools, and organizations that provide projects or events benefiting the Chowchilla community; and
WHEREAS, the Chowchilla Union High School Class of 2027 applied requesting funds from the Council Contingency Fund to assist with expenses related to the 2026 Junior Prom; and WHEREAS, the Class of 2027, through fundraising and community participation, has raised funds for the event but seeks additional support to cover remaining costs such as venue rental, decorations, and other expenses; and
WHEREAS, the City Council of the City of Chowchilla desires to consider this request in accordance with the guidelines of the Council Contingency Fund Program; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby considers the request from the Chowchilla Union High School Class of 2027 for funding assistance from the Council Contingency Fund and directs staff to implement the Council’s action as determined.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of October, 2025 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
1 City of Chowchilla
Council Contingency Fund
Application
The City of Chowchilla encourages celebrations of community that focus on the economic development, heritage, diversity, and character of Chowchilla. In support of these activities, the City Council of the City of Chowchilla offers the Council Contingency Fund (CCF) fund to aid eligible organizations in providing projects and events that benefit the Chowchilla community.
This application form is for use by organizations submitting CCF proposals to the City of Chowchilla. All applications must be accompanied by appropriate support documentation checked as required on page 2 of this packet. Applications will not be considered complete until all required documents are received by the City of Chowchilla.
For questions, contact:
City of Chowchilla
Community Engagement Department
130 S. Second Street
Chowchilla, California 93610
(559) 665-8615
[email protected]
Application Deadline
All applications and all supporting documentation must
be submitted to the City Clerk by 5:00 p.m. on the
Thursday, four weeks before the target City Council
meeting to be considered timely.
2 APPLICATION INSTRUCTIONS
Please refer to the CCF manual for a complete eligibility and application requirements list.
APPLICATIONS FOR GRANT REQUESTS
EQUAL TO OR LESS THAN $5,000: Applicants applying for grants that total under $5,000 per project are only required to complete SECTION ONE (General Information) of the application.
Applicants must also submit the required documentation requested by the City.
OVER $5,000:
Applicants applying for grants over $5,000 are required to complete the entire application and submit the required documentation requested.
Please note: Only ONE application may be submitted per project.
RESPONSES
Due to the number of submissions and the need to provide a quick turnaround, the City Council has requested brief and concise justifications. A large response does not guarantee approval and/or funding.
SUBMISSION PROCESS
All applications and all supporting documentation must be submitted to the City Clerk by 5:00 p.m. on Thursday, four weeks before the target City Council meeting, in order to be considered timely.
EMERGENCY APPLICATIONS
Applications that are submitted on an emergency basis will be accepted; however, funds and timely processing are not guaranteed. In addition to the completed application, the applicant must submit a written statement that demonstrates why it was not possible to participate in the formal application process and the time frame for the request.
REQUIRED DOCUMENTATION
If requested by the City, the following documentation is needed in addition to the application form. Applications will not be considered complete until ALL requested documentation has been received by the City of Chowchilla.
If a 501(c) (3) or other Not-for-Profit status organization: If the items below are checked, the documents are required before consideration of the grant. ☐ Nonprofit Status: Attach a copy of your 501(c) (3) or other Not-for-Profit status, if applicable.
☐ Financial Documents: Attach a copy of the most recently completed agency audit and Federal Form 990, if applicable.
☐ Governing Body Authorization: A resolution or written endorsement by your governing body authorizing this application, if applicable.
☐ Disclosure of Interest: All Applicants shall disclose whether any Director, Board Member, or employee of the applicant has a family interest, employment interest, or ownership interest in the applicant’s use of the CCF funds being requested. 3 CCF FUND APPLICATION FORM
SECTION ONE: GENERAL INFORMATION
Organization:
Name of
Project:
Contact
Person: Title:
Address:
City: State: Zip:
Telephone/Ext:
E-mail:
Federal Employer Identification Number: N/A □
Is your organization required to file a Federal 990 Form? Yes □ No □ Total cost of project/event: $
Cost of city services requested in this application (if applicable): $ Cost of capital funding requested in this application (if applicable): $ For a donation or sponsorship, what amount are you requesting? $ Total funding requested in this application: $
Percent of project /event cost being requested: %
Anticipated attendance/volunteers: /
What is the number of years the project/event has been in existence? How many years has your project/event previously been supported by the CCF? How many years does the organization anticipate requesting CCF funding? If this is for an event, does it serve to benefit the community?
Is there a conflict of interest as defined in the Chowchilla Municipal Code? Yes □ No □ If Yes – please identify:
Each applicant must disclose whether any Director, Board Member, or employee of the organization receiving funds has a family interest, employment interest, or ownership interest in the organization’s use of the CCF funds being requested.
4 SECTION ONE: GENERAL INFORMATION (Continued)
Objectives and Evaluation: Please provide details about the following:
a. The objectives of the project/event.
PROJECT/EVENT DESCRIPTION
In the space below:
a. Briefly describe the project/event for which you are requesting funds. b. Demonstrate a need for supplemental funding through the CCF fund.
Printed Name: Title:
Certification:
• The undersigned certifies that to the best of his or her knowledge and belief, data in this application and its attachments are true and correct, the document has been duly authorized by the governing body of the organization, and the organization will comply with all regulations and guidelines applicable to the City of Chowchilla, as applicable.
• Submission of this application does not guarantee approval and/or funding. • The applicant agrees that this application is a public document and is subject to the Freedom of Information Act. • The applicant has read and understands the CCF Fund Manual and the regulations contained therein. • The undersigned has the authority to sign and submit this application on behalf of the organization. 5 Authorized Signature: Date:
SECTION TWO: PROJECT/EVENT SUPPLEMENTAL INFORMATION
2.1 Organizational History: Please briefly describe the individual/organization, including:
a. Brief history
b. Demonstrated ability to carry out the project
2.2 Type of Project/Event: Which of the following applies to your project/event? New/Start-up Project/Event (First 1-3 years of the project) Yes □ No □ Ongoing / Continual Project/Event Yes □ No □
2.5 Longevity of Capital Purchase: If CCF funds will be used for a capital purchase, indicate the expected life of the item.
2.6 Proceeds: If the project/event is a fundraiser, explain who will receive the proceeds.
2.7 Location: Provide the location of your project/event. If a location has not been secured, list the venue(s) that are being considered.
6 SECTION THREE: IMPACT TO CHOWCHILLA COMMUNITY
3.1 Benefit: Please describe the benefit to local businesses and the Chowchilla community.
3.2 Advertising/Marketing Plan: Please explain the following:
a. What is the plan to advertise/market the project or event to the Chowchilla community? b. Who is the target audience?
3.3 Collaboration: Please describe any collaborative arrangements that have been developed with other organizations to either fund or otherwise implement the project.
3.4 Accessibility: Please describe the event accessibility plan, if applicable. 7 SECTION FOUR: PROJECT/EVENT FINANCES
4.1 PROJECT/EVENT REVENUES
PLEASE INDICATE PRIVATE, FEDERAL, STATE, FOUNDATION OR OTHER SOURCES Source of Funds and
Description of Terms
Prior Year
Revenue
Source of Funds and
Description of Terms
Current Year
Projected
Revenue
Example: Grant $5,000 Example: Grant $5,000
☐ Check Box if Not Applicable
Total: Total:
4.2 ANTICIPATED IN-KIND CONTRIBUTIONS
Type of Contribution Total Value
Example: Printing $500
TOTAL:
Note: An in-kind contribution is a non-cash donation, contribution, or gift that can be given at cash value.
4.3 Description of CCF Fund Request: Please list the items for which you are requesting CCF funding.
GENERAL OPERATING/RENTAL FEES
Expenses Current Year
Budget
CCF
Request
Example: Facility Rental $400 $400
Total Expenses:
CITY SERVICES
Current Year
Budget
CCF
Request
$500 $500
8 Total Expenses:
SALARY/ADMINISTRATION
Expenses
Description of Position and
How it Relates to the
Project/Event
Current Year
Budget
CCF
Request
Example: Salary for Artist $2,000 $1,000
Total Expenses:
Do any of the employees or parties listed above have a family interest, employment interest, or ownership interest in the applicant’s use of the requested CCF funds? Yes □ No □
PROJECT/EVENT MATERIALS/OVERHEAD COSTS
Expenses Current Year
Budget
CCF
Request
Example: Printing/Advertising $500 $500
Total Expenses:
CAPITAL PURCHASES
For this grant, the City of Chowchilla defines a capital purchase as a single item that exceeds $1,000 and has a useful life of more than one year.
Expenses Current Year
Budget
CCF
Request
Example: Statue $5,000 $5,000
If yes, please explain:
9 Total Expenses:
MISCELLANEOUS
Expenses Current Year
Budget
CCF
Request
Total Expenses:
4.5 Partial Funding: As briefly as possible, please describe the following:
a. What would happen to the project/event if it did not receive CCF funds? b. How would partial funding affect the scope or scale of the project/event? c. At what funding level would the project not be possible? SECTION FIVE: (INTERNAL USE ONLY) STAFF RECOMMENDATIONS Community Engagement Department:
This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
Finance Department:
This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
10 Subject: Support for the Class of 2027 Fundraising Efforts Good Morning Vanessa Barraza,
I hope this message finds you well. I want to express my sincere gratitude for your time and consideration as I share an overview of the Class of 2027's fundraising journey.
We kicked off the year with the Homecoming Float building project, which proved to be a significant challenge, largely due to limited parent involvement. Despite this, we successfully organized around eight fundraising events throughout the year. These events were made possible primarily by the financial contributions of just a few dedicated parents, including myself, as the Class Advisor. Through our collective efforts, we managed to raise approximately $5,000.
As we look forward to the 2025-2026 school year, we have ambitious plans for several more fundraising events. However, these will require both time and financial support.
Additionally, we need funds to participate in the 2025 Homecoming Float building competition, a tradition we deeply value at Chowchilla High School.
Your organization’s support would be instrumental in helping us secure resources for the Senior Prom facility reservation and decorations. This is an unforgettable moment for our students, and ensuring a memorable experience is a priority. As a proud Chowchilla High School graduate from the Class of 1990, I understand the importance of these experiences firsthand.
I humbly ask for your support and look forward to the possibility of collaborating to enrich our students’ high school journey. Please feel free to reach out to me at [email protected] if you have any questions.
Thank you for considering our request and for your commitment to our community.
Warm regards,
Heath Middleton.
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration and Approval of Donated “Welcome to Chowchilla” Sign from Rancho Calera Located on Berm of Northbound Highway 99
PREPARED BY: Stacy Wisener, Director of Recreation and Community Engagement ATTACHMENTS: Proposed Sign
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Staff recommends the City Council approve the proposed design for the new “Welcome to Chowchilla” sign and authorize Rancho Calera to proceed with creation of the sign as a donation to the City.
BACKGROUND:
Rancho Calera has graciously offered to design, construct, and donate a “Welcome to Chowchilla” sign to be installed at the primary entrance into the city on the berm along Highway 99.
The project concept includes a large monument-style billboard featuring the newly adopted city slogan, “Where Tradition Meets Tomorrow,” to create a welcoming visual gateway for residents and visitors entering Chowchilla.
REASON FOR RECOMMENDATION:
The proposed “Welcome to Chowchilla” sign will create a visually appealing and professional entrance feature that enhances the city’s image and sense of community pride. Rancho Calera’s generous donation provides an opportunity to complete a long-desired beautification project at no cost to the City.
The design reflects Chowchilla’s newly adopted slogan, “Where Tradition Meets Tomorrow,” symbolizing the community’s balance between honoring its history and embracing future growth.
Approving this project supports ongoing efforts to improve first impressions for residents, visitors, and potential investors entering Chowchilla.
FISCAL IMPACT:
There is no direct fiscal impact on the City.
ALTERNATIVES:
1. Approve the proposed design and authorize Rancho Calera to proceed with the project.
2. Recommend modifications to the design and direct staff to work with Rancho Calera on revisions.
3. Decline the donation at this time.
ACTIONS FOLLOWING APPROVAL:
Notify Rancho Calera of Council approval to move forward Welcome to Welcome to
Chowchilla Chowchilla
Where Tradition Meets Tomorrow
REPORT TO THE CITY COUNCIL
Item 6.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 14, 2025
AGENDA SECTION: New Business
SUBJECT: Consideration and Adoption of a Resolution Expressing Concerns Regarding Proposition 50 on the November 4, 2025 Ballot and its Potential Impacts on Fair Representation and Local Community Interests PREPARED BY: Stacy Wisener, Director of Recreation and Community Engagement ATTACHMENTS: Resolution
Legislative Analyst’s Office (LAO) Summary of Proposition 50
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
Staff recommends that the City Council consider approval of a Resolution which expresses concerns regarding Proposition 50 on the November 4, 2025, statewide ballot, related to the temporary transfer of congressional redistricting authority from the California Citizens Redistricting Commission to the State Legislature.
BACKGROUND:
City Council requested that staff prepare a neutral resolution for consideration regarding Proposition 50.
Proposition 50 will appear on the November 4, 2025, statewide ballot for voter consideration. The measure proposes to temporarily replace the congressional district map drawn by the independent California Citizens Redistricting Commission with a map drawn by the State Legislature. The legislatively drawn maps would be used beginning with the 2026 elections and remain in place until the Commission adopts new maps following the 2030 U.S. Census.
Under current law, the Citizens Redistricting Commission—approved by California voters through prior ballot measures—is responsible for establishing congressional and legislative district boundaries through a transparent and publicly participatory process. Proposition 50 would modify this process for one redistricting cycle, returning that authority to the Legislature.
REASON FOR RECOMMENDATION:
To provide a balanced and factual statement of concern regarding Proposition 50 while maintaining neutrality, consistent with the City Council’s direction.
FISCAL IMPACT:
None. Adoption of this resolution does not commit City funds or resources beyond standard administrative processing.
ALTERNATIVES:
1. Approve Resolution as presented.
This action would formally express the City Council’s concerns regarding Proposition 50 and its potential impacts on fair representation while maintaining a neutral stance.
2. Modify the resolution.
The City Council may direct staff to revise the resolution to clarify or adjust language better to reflect the Council’s position or preferred emphasis.
3. Take no action.
The City Council may choose not to adopt a resolution at this time, leaving the City without an official statement regarding Proposition 50.
ACTIONS FOLLOWING APPROVAL:
If approved, the Resolution will be filed with the City Clerk and transmitted to the California Secretary of State, the State Legislature, and the Madera County Elections Office.
COUNCIL RESOLUTION # XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA EXPRESSING CONCERNS REGARDING PROPOSITION 50 ON THE NOVEMBER 2025 BALLOT
AND ITS POTENTIAL IMPACTS ON FAIR REPRESENTATION AND LOCAL COMMUNITY
INTERESTS
WHEREAS, Proposition 50, appearing on the November 2025 California ballot, proposes to amend the California Constitution to alter the process for drawing congressional districts; and WHEREAS, the current process, established by voters, assigns the responsibility for drawing congressional districts to the independent California Citizens Redistricting Commission, designed to operate in a non-partisan and transparent manner; and
WHEREAS, Proposition 50 would temporarily transfer the authority to draw congressional districts from the independent California Citizens Redistricting Commission to the State Legislature; and WHEREAS, the City Council of Chowchilla recognizes the importance of maintaining a fair and open redistricting process that keeps cities, counties, and local communities together within shared districts whenever possible; and
WHEREAS, changes to the existing process could result in district boundaries that divide local communities or diminish representation for smaller or rural cities such as Chowchilla; and WHEREAS, the City Council believes that all redistricting processes should preserve public trust by ensuring independence, fairness, and community participation regardless of which entity is responsible for drawing maps; and
WHEREAS, while the City of Chowchilla takes no formal position for or against Proposition 50, the Council wishes to express its concern that any redistricting system maintain equitable representation and protect the voices of residents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby expresses concern regarding Proposition 50 and encourages continued transparency, fairness, and accountability in all redistricting processes that affect California communities.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 14th day of October 2025, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC, City Clerk
November 4, 2025 Ballot
PROPOSITION 50
Authorizes Temporary Changes to Congressional District
Maps in Response to Texas’ Partisan Redistricting.
Legislative Constitutional Amendment.
ANALYSIS OF MEASURE
BACKGROUND
U.S. Congress
U.S. Congress. The U.S. Congress is the part of the federal government that makes laws.
Congress has two parts: the U.S. Senate and the U.S. House of Representatives (House). Each of the 50 states is represented by 2 senators, with 100 senators in total. The House has 435 members. The number of representatives in the House for each state depends on how many people live in that state. Each member in the House represents an area of the state called a congressional district. California currently has 52 congressional districts. Voters who live in each congressional district elect one member of the House every two years to represent them. The next election for all 435 representatives will be in 2026.
U.S. Census Counts States’ Populations Every Ten Years. The number of people living in an area goes up and down over time. Every ten years, the U.S. Census counts the number of people who live in the U.S. The last census was in 2020, and the next census is in 2030. This count is used to determine how many people live in each state and how many representatives in the House each state gets for the next ten years.
Congressional Redistricting
Each State Draws Congressional District Maps Following the U.S. Census. Every ten years, after the U.S. Census is completed, states draw new congressional district maps to reflect their number of House representatives and where people live. This process is called “redistricting.” Each state decides what process to use to draw its new district maps. When drawing new maps, each state must follow federal laws. For example, each congressional district in the state must represent about the same number of people.
November 4, 2025 Ballot
States Typically Do Not Redistrict Sooner Than Every Ten Years. States typically only draw congressional district maps every ten years, unless a court orders changes to comply with the law. In August 2025, however, the Texas Legislature passed a bill to adopt new maps for the 2026 elections without a court order. Several other states also are considering changes to their maps before the 2026 elections.
Congressional Redistricting in California. State legislatures draw congressional district maps in most states, but some states use commissions to do this job. Before 2010, the California Legislature drew the state’s congressional district maps. In 2010, California voters gave this job to an independent commission known as the California Citizens Redistricting Commission (Commission). The Commission includes 14 members: 5 Democratic members, 5 Republican members, and 4 members who are not registered with either of those political parties. When the Commission draws new congressional district maps, it must follow federal and state laws. For example, state law requires, among other things, the Commission to avoid splitting up neighborhoods or local communities of interest to the extent possible. State law also prohibits the Commission from considering political parties, current office holders, or people running for office when it draws the maps.
Current California Congressional Districts. The Commission drew the current maps for California’s 52 congressional districts. These maps were based on the 2020 U.S. Census and have been used since the 2022 congressional elections.
PROPOSAL
California’s Congressional District Maps
Use Legislatively Drawn Congressional District Maps Until After the Next Census.
Proposition 50 replaces California’s current congressional district maps with new, legislatively drawn maps. (The total number of districts would not change.) Proposition 50’s maps must follow federal law, but they are not required to follow the state requirements placed on the Commission. The state would use Proposition 50’s maps for congressional elections starting in 2026. The state would use these maps until the Commission draws new district maps, following the 2030 U.S. Census.
National Congressional Redistricting
Call for Change in Federal Law. Proposition 50 asks the U.S. Congress to change federal law and propose an amendment to the U.S. Constitution to require redistricting be done by “fair, independent, and nonpartisan redistricting commissions nationwide.” Proposition 50 expresses voter support for this idea, but does not change federal law or require any particular action of Congress or the California Legislature.
November 4, 2025 Ballot
FISCAL EFFECTS
Minor One-Time Costs to County and State Elections Officials. Counties run elections, and the state oversees them. Because most congressional districts in California would change at least some under the new maps, county and state elections officials would need to update election materials. This would result in one-time costs to counties of up to a few million dollars statewide and one-time costs to the state of roughly $200,000. The state amount is much less than one-tenth of 1 percent (0.1 percent) of the state’s roughly $220 billion General Fund budget. (The General Fund is the account the state uses to pay for most public services, including education, health care, and prisons.)
CURRENT AND PROPOSED CONGRESSIONAL DISTRICT MAPS
This section shows maps of the current and proposed congressional districts (1) statewide, as shown in Figures 1 and 2; (2) in the northern part of the state, as shown in Figures 3 and 4; and (3) in the southern part of the state, as shown in Figures 5 and 6. A description of the census blocks represented by each district in the proposed maps can be found at the following website:
https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202520260AB604 November 4, 2025 Ballot
November 4, 2025 Ballot
November 4, 2025 Ballot
November 4, 2025 Ballot
November 4, 2025 Ballot
November 4, 2025 Ballot
November 4, 2025 Ballot
YES/NO STATEMENT
A YES vote on this measure means: The state would use new, legislatively drawn congressional district maps starting in 2026. California’s new maps would be used until the California Citizens Redistricting Commission draws new maps following the 2030 U.S. Census.
A NO vote on this measure means: Current congressional district maps drawn by the California Citizens Redistricting Commission (Commission) would continue to be used in California until the Commission draws new maps following the 2030 U.S. Census.
SUMMARY OF LEGISLATIVE ANALYST’S ESTIMATE OF NET STATE AND
LOCAL GOVERNMENT FISCAL IMPACT
• One-time costs to counties of up to a few million dollars statewide. County costs would be to update election materials to reflect new congressional district maps.
BALLOT LABEL
Fiscal Impact: One-time costs to counties of up to a few million dollars statewide to update election materials to reflect new congressional district maps.