AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, March 10, 2026
Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
OPEN SESSION – 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
• Mid Valley Disposal Recycling Program Update
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
City Council Meeting AGENDA March 10, 2026
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the February 24, 2026 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the February 2026 Check Register Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Avenue 24 1/2 Rehabilitation Project (Ensminger)
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution Approving an Application for Funding, and Authorizing the City Administrator or Designee to Execute a Grant Agreement and all Related Documents Thereto from the 2025 Funding Year of the State CDBG Program (Roman)
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien – Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) (Pruett)
6.2 Introduction and First Reading of an Ordinance Levying and Apportioning Special Taxes Within the City of Chowchilla Community Facilities District No. 2025-2 (Pruett) ANNOUNCEMENTS – Section 7
MAR 14 LITTLE LEAGUE BASEBALL OPENING CEREMONIES, RC WISENER PARK MAR 18 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 4PM MAR 21 EASTER SCRAMBLE, ED RAY PARK, 9AM
MAR 24 CITY COUNCIL MEETING CANCELLED
MAR 26 GOAL SETTING MEETING, COUNCIL CHAMBERS 2PM
SPECIAL CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM
City Council Meeting AGENDA March 10, 2026
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 5th day of March, 2026 at or before 5:00 pm.
Joann McClendon, CMC, City Clerk
March 10, 2026 City Council Meeting | 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/82525975800?pwd=MFJCDTb2Ur4iabANpRCOrcXUcQCHzt .1
Passcode: 281 512
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 825 2597 5800
Passcode: 281 512
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself. 2026 Update
City of Chowchilla
Billie Ha n s e n | Re c yc lin g Pro g ra m s Ma n a g e r TM
• Chamber Awards Dinner
• Easter Egg Scramble
COMMUNITY EVENTS
• 220 site visits completed
• Over 8,000 educational fliers distributed
to the community
• All Tier 1 & Tier 2 food generators
identified, inspected & provided
education.
EDUCATION & OUTREACH
• Edible food recovery inspections in progress
• CalRecycle and JACE inspections are active
in Fresno County
• Proactive oversight helps ensure the City is
inspection - ready.
CALRECYCLE UPDATE
ROUTE REVIEW RESULTS
• Total Trash: 666,500 lbs
• Total E - Waste: 2,460 lbs
• Total Metal: 54,300 lbs
CLEAN UP EVENTS
RECYCLER OF THE YEAR
Trinity Lutheran Church
THANK YOU
TM
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
Minutes
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, February 24, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Deputy Director Joe Roman, Public Works Director Dustin Ensminger, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.
PUBLIC ADDRESS – CLOSED SESSION
None.
CLOSED SESSION – 3:00 PM
Mayor Smith was absent at roll call and arrived at 3:35 p.m. during Closed Session.
1. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9 (d)(4) (Deciding Whether to Initiate Litigation) Number of Cases: 2
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: Direction given by the Council; no additional reportable items.
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Logan
PRESENTATIONS/WORKSHOP - Section 1
1.1 Ceremonial Oaths of Office:
• Officer Ronald Reyes
• Officer Matthew Hernandez
• Officer Jemal Pulliam
• Officer Carson Leoni
• Officer Dante Lawson
• Officer Hassan Ahmed
PUBLIC ADDRESS
None.
City Council Meeting MINUTES February 24, 2026
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Pro Tem Barragan reported attending Economic Development Ad Hoc meeting.
Council Member Ahmed reported attending California Association of Local Agency Formation Commissions (CALAFCO) business meeting and The Chowchilla Athletic Foundation (CAF) Dinner.
Council Member Chavez reported attending The Chowchilla Athletic Foundation (CAF) Dinner.
Mayor Smith reported attending the CAF Dinner.
Additionally, Chowchilla Rotary will be purchasing 100 bus passes to be distributed through the Senior Citizen Center to assist seniors with transportation access.
2.2 STAFF VERBAL REPORTS
Fire Chief Gaumnitz reported that preparations are underway for the fair. Landscaping improvements are being completed to ensure the grounds are presentable prior to the event. He noted significant growth within the department this year. The Chief also reported that the Local Hazard Mitigation Planning Committee concluded its year-and-a-half planning process. A public hearing was held last Wednesday, followed by the final committee meeting last Thursday.
Completion of the plan allows the city to apply for mitigation grant funding opportunities. The plan will be brought back to the Council for approval in the coming months.
Deputy Director Joe Roman reported that during last week’s storm event, staff responded to drainage issues, clearing debris from storm drains and inlets to ensure proper water flow. Several trees were down in parks and throughout the city; staff worked throughout the week to remove debris and address damaged trees. He met with MCTC regarding continued discussions on the Highway 233 interchange project and related funding. Monthly water shutoffs were also conducted. Staff met with QK Engineering regarding Well 15 and flooding issues caused by excessive rainfall. It was determined that grading issues near the AutoZone/Mid Valley development site contributed to water damming. The City is coordinating with the adjacent property developers, who have agreed to assist with regrading and creating proper swales to improve drainage around the storage tank property. Preparations are underway for the Chowchilla Stampede next week, including weed abatement and cleanup along Robertson Boulevard to ensure the corridor is presentable. Parks are experiencing increased activity due to spring sports, and staff continue mowing and field preparations for softball, Little League, and JV baseball. The Director expressed appreciation for staff support and introduced Dustin, who has returned to serve as Public Works Director.
Public Works Director Ensminger introduced himself. He reported that he is currently focused on onboarding and reacclimating to operations. He expressed appreciation for the opportunity to serve the Council and community.
Community & Economic Development Director Munoz reported that A&M Mercantile is anticipated to open in April at 14905 East Robertson Boulevard. Staff continue processing permits and supporting ongoing residential and commercial development projects. Meetings were held with developers, property owners, brokers, and existing business owners to discuss expansion opportunities within the City.
City Council Meeting MINUTES February 24, 2026
Finance Director Seeto reported that auditors are currently onsite conducting fieldwork. At this time, no issues have been identified. Fieldwork is expected to conclude this week, with financial statements anticipated by early next week.
Director of Recreation & Community Engagement Wisener reported coordination of project information in preparation for implementation of a new formal project tracking system. All bands have been secured for the upcoming concert series; contract coordination is underway. Continued election outreach efforts. The ribbon-cutting ceremony for the concession stand has been rescheduled to March 4 due to the recent storm. The mural at Cornerstone, originally painted in 2012, has been refreshed in preparation for the ribbon cutting. Ongoing coordination of Easter event logistics, vendor and sponsorship coordination, sports field scheduling, camera coverage planning at City Hall, IT and facilities coordination, website updates, and updates to the economic development brochure for International Council of Shopping Centers (ICSC) preparation.
Technology upgrades are nearly complete, including Microsoft 365 deployment, backup system licensing, and storage efficiency improvements with development of a long-term archival strategy.
Upcoming events:
• February 26 – Edward Ray Day
• March 6 – Stampede Cattle Drive at 10:00 a.m. on Robertson Boulevard • March 7 – Rotary Crab Feed
• March 21 – Easter Event
• March 28 – Fair Kickoff Dinner
City Administrator Pruett reported attending the League of California Cities City Managers Conference last week. Today is the final day for CFD ballot submissions. As of yesterday, 18 ballots had been received, with an additional six received today, totaling 24. This is an increase from the previous effort, which yielded seven ballots. A two-thirds threshold is required. The ballots will be opened tomorrow after signatures are verified by the City Clerk. The city submitted a federal BUILD grant application today for the roundabout project. Updated cost estimates from Caltrans revealed a larger funding deficit than originally anticipated; therefore, the city requested additional funding. While the grant is competitive, the city is proceeding with the application. The City Manager noted that the Public Works Director began earlier than originally scheduled and expressed appreciation for his early start. An Economic Development Ad Hoc Committee meeting was held prior to the Council meeting. Additionally, staff met with Muni Services to review the quarterly sales tax report. Revenues were slightly below projections, partially due to the departure of Pacific. Staff will monitor future revenue trends as new businesses, including the auto center, become operational.
CONSENT CALENDAR – Section 3
3.1 Approval of the February 10, 2026 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the January 2026 Monthly Financial Report (Seeto)
3.3 Second Reading and Adoption of an Ordinance Adding Chapter 15.61 to Title 15 – Buildings and Construction, of the Chowchilla Municipal Code to Establish an Expedited and Streamlined Electric Vehicle Charging Station Permitting Process (Munoz)
3.4 Second Reading and Adoption of an Ordinance Amending Section 2.08 – Administrative Officer, of the Chowchilla Municipal Code to Delegate Certain Signature Authorities Pursuant to Government Code Section 40602 (Munoz) City Council Meeting MINUTES February 24, 2026
3.5 Consideration and Adoption of a City Council Resolution Declaring the Existence of a Public Nuisance by Virtue of Certain Weed Growth (Gaumnitz)
3.6 Consideration and Adoption of a City Council Resolution Approving a Retainer Agreement with Frazer Law, PLC, Ventura Law, and Napoli Shkolnik to Represent the City in Potential Litigation Regarding Contamination of City Water Supplies by Polyfluoroalkyl Substances (“PFAS”), 1,4 Dioxane, or Other Hazardous Water Contaminants (Prentice)
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as Amended by not considering Item 3.6. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
4.1 Consideration of a Public Hearing to Discuss Submittal of a 2025 Community Development Block Grant Application (Roman)
The Mayor opened the public hearing at 4:38 p.m. There was no public comment. The public hearing was closed at 4:38 p.m.
Motion by Council Member Chavez, Seconded by Council Member Ahmed to Approve the Public Hearing to Discuss Submittal of a 2025 Community Development Block Grant Application. Motion passed unanimously by roll call vote.
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration of the Madera County Economic Development Commission’s 2026- 2027 Fiscal Year Basic Service Level Budget Proposal (Pruett) Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve MCEDC’s 2026- 2027 Fiscal Year Basic Service Level Budget Proposal. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS – Section 7
FEB 26 EDWARD RAY DAY
FEB 28 DALE THOMAS MEMORIAL – EASTMAN HALL 11AM
MAR 6 STAMPEDE CATTLE DRIVE
MAR 7 GIRLS SOFTBALL OPENING CEREMONIES
MAR 10 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
ADJOURNMENT
Mayor Smith adjounred the meeting at 5 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 10, 2026
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: Check list report
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational only. The invoices paid are shown in the attached listing of invoices.
BACKGROUND:
Presented this evening is a list of invoices paid in February 2026.
REASON FOR RECOMMENDATION:
Informational item only.
FISCAL IMPACT:
Each item shown on the invoice list includes a description of that item and the amount of the invoice.
ALTERNATIVES:
Not applicable.
ACTIONS FOLLOWING APPROVAL:
None.
3/2/2026 2:46:55 PM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 02/01/2026 - 02/28/2026
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
02/03/2026 71031 David Amador Utility Billing Outstanding Check -103.17 02/03/2026 71032 Sabrina Galego Campos Utility Billing Outstanding Check -130.44 02/03/2026 71033 Terra West Construction, Inc. Utility Billing Outstanding Check -1,200.00 02/05/2026 71034 CA State Disbursement Unit Accounts Payable Outstanding Check -290.76 02/05/2026 71035 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -1,161.00 02/05/2026 71036 Void Check Accounts Payable Voided Check 0.00 02/05/2026 71037 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 02/05/2026 71038 Chowchilla Mid-Management Accounts Payable Outstanding Check -120.00 02/05/2026 71039 Chowchilla Office Accounts Payable Outstanding Check -136.00 02/05/2026 71040 Fitness Peak Accounts Payable Outstanding Check -70.00 02/05/2026 71041 Franchise Tax Board- Tax Accounts Payable Outstanding Check -450.00 02/05/2026 71042 U.S. Bank (PARS) Accounts Payable Outstanding Check -376.90 02/09/2026 71043 A & R Refrigeration Inc. Accounts Payable Outstanding Check -2,308.15 02/09/2026 71044 Airespring Inc Accounts Payable Outstanding Check -561.94 02/09/2026 71045 Alliant Insurance Service Inc. Accounts Payable Outstanding Check -8,261.00 02/09/2026 71046 American Fidelity Assurance Accounts Payable Outstanding Check -1,441.36 02/09/2026 71047 AT & T Accounts Payable Outstanding Check -96.30 02/09/2026 71048 AT & T CALNET Accounts Payable Outstanding Check -870.33 02/09/2026 71049 Ayers Distributing Accounts Payable Outstanding Check -1,451.63 02/09/2026 71050 Bernie's Electric Inc. Accounts Payable Outstanding Check -1,297.34 02/09/2026 71051 BSK Associates Accounts Payable Outstanding Check -626.53 02/09/2026 71052 California Rural Water Association Accounts Payable Outstanding Check -1,745.00 02/09/2026 71053 Chowchilla Athletic Foundation Accounts Payable Outstanding Check -680.00 02/09/2026 71054 Chowchilla Auto Ag & Industrial Accounts Payable Outstanding Check -170.74 02/09/2026 71055 City of Fresno Accounts Payable Outstanding Check -623.00 02/09/2026 71056 Comcast Accounts Payable Outstanding Check -245.16 02/09/2026 71057 Comcast Accounts Payable Outstanding Check -43.51 02/09/2026 71058 Consolidated Electrical Distributors Accounts Payable Outstanding Check -817.29 02/09/2026 71059 Cornerstone Structural Engineering Group, Inc. Accounts Payable Outstanding Check -26,518.07 02/09/2026 71060 County of Madera Accounts Payable Outstanding Check -80.00 02/09/2026 71061 Creative Copy Accounts Payable Outstanding Check -48.71 02/09/2026 71062 Department of Conservation Accounts Payable Outstanding Check -627.11 02/09/2026 71063 Department of Transportation Accounts Payable Outstanding Check -3,130.57 02/09/2026 71064 Farmers Hardware Accounts Payable Outstanding Check -653.22 02/09/2026 71065 Void Check Accounts Payable Voided Check 0.00 02/09/2026 71066 Fastenal Company Accounts Payable Outstanding Check -145.05 Bank Transaction Report Issued Date Range: -
3/2/2026 2:46:55 PM Page 2 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/09/2026 71067 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,200.92 02/09/2026 71068 L & L Electrical, Inc. Accounts Payable Outstanding Check -5,200.00 02/09/2026 71069 League of California Cities Accounts Payable Outstanding Check -8,425.44 02/09/2026 71070 Lozano Smith, LLP Accounts Payable Outstanding Check -23,794.22 02/09/2026 71071 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -137,790.99 02/09/2026 71072 NBS Accounts Payable Outstanding Check -7,000.00 02/09/2026 71073 Occupational Health Centers of California Accounts Payable Outstanding Check -514.00 02/09/2026 71074 ODP Business Solutions, LLC Accounts Payable Outstanding Check -161.64 02/09/2026 71075 PACE Supply Corp Accounts Payable Outstanding Check -1,991.89 02/09/2026 71076 PacWest Direct Accounts Payable Outstanding Check -845.18 02/09/2026 71077 PARS Accounts Payable Outstanding Check -517.44 02/09/2026 71078 PR Diamond Products Inc. Accounts Payable Outstanding Check -2,392.50 02/09/2026 71079 Principal Life Insurance Company Accounts Payable Outstanding Check -7,317.40 02/09/2026 71080 Prudential Overall Supply Accounts Payable Outstanding Check -425.00 02/09/2026 71081 Quad Knopf, Inc. Accounts Payable Outstanding Check -20,847.31 02/09/2026 71082 Rod Pruett Accounts Payable Outstanding Check -273.00 02/09/2026 71083 Self Help Enterprises Accounts Payable Outstanding Check -1,404.00 02/09/2026 71084 Silva Ford Madera Accounts Payable Outstanding Check -4,090.24 02/09/2026 71085 Technicon Engineering Services, Inc. Accounts Payable Outstanding Check -5,215.00 02/09/2026 71086 The Sherwin-Williams Company Accounts Payable Outstanding Check -8.37 02/09/2026 71087 The Water Connection Inc. Accounts Payable Outstanding Check -245.51 02/09/2026 71088 T-Mobile USA Inc Accounts Payable Outstanding Check -346.85 02/09/2026 71089 Tyler Technologies, Inc. Accounts Payable Outstanding Check -14,098.25 02/09/2026 71090 United Rentals Inc. Accounts Payable Outstanding Check -147.90 02/09/2026 71091 USA BlueBook Accounts Payable Outstanding Check -1,130.00 02/09/2026 71092 Van De Pol Petroleum Accounts Payable Outstanding Check -424.03 02/09/2026 71093 Van De Pol Petroleum Accounts Payable Outstanding Check -1,188.20 02/09/2026 71094 Wulff, Hansen & Company Accounts Payable Outstanding Check -2,500.00 02/09/2026 71095 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -8,603.40 02/09/2026 71096 Elena Garcia Luna Utility Billing Outstanding Check -59.20 02/17/2026 71098 Ruben Maciel Utility Billing Outstanding Check -36.86 02/18/2026 71097 Bradley Baker Utility Billing Outstanding Check -1,038.33 02/18/2026 71099 AFLAC Accounts Payable Outstanding Check -967.14 02/18/2026 71100 Alert-O-Lite Inc. Accounts Payable Outstanding Check -1,467.31 02/18/2026 71101 American Fidelity Assurance Accounts Payable Outstanding Check -458.32 02/18/2026 71102 AutoZone Parts, Inc Accounts Payable Outstanding Check -7.37 02/18/2026 71103 Badger Meter Inc. Accounts Payable Outstanding Check -686.09 02/18/2026 71104 BSK Associates Accounts Payable Outstanding Check -209.63 02/18/2026 71105 CDW Government, Inc. Accounts Payable Outstanding Check -596.61 02/18/2026 71106 Chowchilla Rotary Club Accounts Payable Outstanding Check -550.00 02/18/2026 71107 City of Foster City Accounts Payable Outstanding Check -4,078.00 02/18/2026 71108 City of Madera Accounts Payable Outstanding Check -2,850.00 02/18/2026 71109 Consolidated Electrical Distributors Accounts Payable Outstanding Check -626.96 Bank Transaction Report Issued Date Range: -
3/2/2026 2:46:55 PM Page 3 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/18/2026 71110 County of Madera Accounts Payable Outstanding Check -20.00 02/18/2026 71111 DATCO Services Coporation Accounts Payable Outstanding Check -20.00 02/18/2026 71112 Don Berry Construction, Inc. Accounts Payable Outstanding Check -127,450.00 02/18/2026 71113 Enterprise Fleet Management, Inc Accounts Payable Outstanding Check -17,988.51 02/18/2026 71114 Farmers Hardware Accounts Payable Outstanding Check -663.89 02/18/2026 71115 Guadalupe Gonzalez Accounts Payable Outstanding Check -100.00 02/18/2026 71116 Home Depot Credit Services Accounts Payable Outstanding Check -1,769.59 02/18/2026 71117 Void Check Accounts Payable Voided Check 0.00 02/18/2026 71118 Ingraham Trophies Accounts Payable Outstanding Check -53.06 02/18/2026 71119 Law & Associates Investigations Accounts Payable Outstanding Check -800.00 02/18/2026 71120 Mace Pest Control Accounts Payable Outstanding Check -90.00 02/18/2026 71121 Madera County Economic Development Commission Accounts Payable Outstanding Check -9,949.63 02/18/2026 71122 Madera Tribune Accounts Payable Outstanding Check -305.50 02/18/2026 71123 Mary Downs Accounts Payable Outstanding Check -258.70 02/18/2026 71124 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -9,836.75 02/18/2026 71125 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -1,500.51 02/18/2026 71126 Occupational Health Centers of California Accounts Payable Outstanding Check -129.00 02/18/2026 71127 ODP Business Solutions, LLC Accounts Payable Outstanding Check -445.79 02/18/2026 71128 O'Reilly Auto Parts Accounts Payable Outstanding Check -125.44 02/18/2026 71129 PACE Supply Corp Accounts Payable Outstanding Check -1,438.03 02/18/2026 71130 Pacific Plan Review Inc Accounts Payable Outstanding Check -2,553.70 02/18/2026 71131 PARS Accounts Payable Outstanding Check -517.44 02/18/2026 71132 Power Business Technology LLC Accounts Payable Outstanding Check -25.95 02/18/2026 71133 Principal Life Insurance Company Accounts Payable Outstanding Check -9,801.85 02/18/2026 71134 ProClean Supply Accounts Payable Outstanding Check -1,116.97 02/18/2026 71135 Prudential Overall Supply Accounts Payable Outstanding Check -497.86 02/18/2026 71136 Quad Knopf, Inc. Accounts Payable Outstanding Check -2,045.90 02/18/2026 71137 Quadient Finance USA, Inc. Accounts Payable Outstanding Check -2,080.58 02/18/2026 71138 Rahn's Fire Safety Services Accounts Payable Outstanding Check -1,337.63 02/18/2026 71139 Railworks Track Systems LLC Accounts Payable Outstanding Check -215.00 02/18/2026 71140 Rain for Rent Accounts Payable Outstanding Check -2,327.86 02/18/2026 71141 S & W Auto Parts Inc. Accounts Payable Outstanding Check -93.41 02/18/2026 71142 Safety-Kleen Systems Inc. Accounts Payable Outstanding Check -303.56 02/18/2026 71143 Samsara Inc. Accounts Payable Outstanding Check -379.93 02/18/2026 71144 Self Help Enterprises Accounts Payable Outstanding Check -702.00 02/18/2026 71145 Steves Chevrolet of Chowchilla, LLC Accounts Payable Outstanding Check -211.70 02/18/2026 71146 Sunbelt Rentals Inc. Accounts Payable Outstanding Check -910.56 02/18/2026 71147 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,770.99 02/18/2026 71148 Swank Motion Pictures, Inc. Accounts Payable Outstanding Check -2,580.00 02/18/2026 71149 The Sherwin-Williams Company Accounts Payable Outstanding Check -362.54 02/18/2026 71150 Toshiba Financial Services Accounts Payable Outstanding Check -2,545.25 02/18/2026 71151 Tyler Business Forms Accounts Payable Outstanding Check -164.03 02/18/2026 71152 US Post Office Accounts Payable Outstanding Check -3,102.70 Bank Transaction Report Issued Date Range: -
3/2/2026 2:46:55 PM Page 4 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/18/2026 71153 USA BlueBook Accounts Payable Outstanding Check -273.05 02/18/2026 71154 Van De Pol Petroleum Accounts Payable Outstanding Check -385.13 02/18/2026 71155 ZOOM Video Communications Inc Accounts Payable Outstanding Check -2,798.90 02/23/2026 71156 CA State Disbursement Unit Accounts Payable Outstanding Check -290.76 02/23/2026 71157 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -1,161.00 02/23/2026 71158 Void Check Accounts Payable Voided Check 0.00 02/23/2026 71159 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 02/23/2026 71160 Chowchilla Mid-Management Accounts Payable Outstanding Check -120.00 02/23/2026 71161 Chowchilla Office Accounts Payable Outstanding Check -136.00 02/23/2026 71162 Employment Development Dept Accounts Payable Outstanding Check -16.79 02/23/2026 71163 Fitness Peak Accounts Payable Outstanding Check -70.00 02/23/2026 71164 Franchise Tax Board- Tax Accounts Payable Outstanding Check -450.00 02/23/2026 71165 U.S. Bank (PARS) Accounts Payable Outstanding Check -194.20 02/25/2026 71166 Sunny Verma Utility Billing Outstanding Check -178.87 02/25/2026 71167 American Fidelity Assurance Accounts Payable Outstanding Check -1,441.36 02/25/2026 71168 AT & T Accounts Payable Outstanding Check -96.30 02/25/2026 71169 AT & T CALNET Accounts Payable Outstanding Check -287.87 02/25/2026 71170 AutoZone Parts, Inc Accounts Payable Outstanding Check -388.25 02/25/2026 71171 Burton's Fire Inc. Accounts Payable Outstanding Check -6,723.48 02/25/2026 71172 California Forensic Institute Accounts Payable Outstanding Check -400.00 02/25/2026 71173 Carson Leoni Accounts Payable Outstanding Check -23.00 02/25/2026 71174 Chowchilla-Madera County Fair Accounts Payable Outstanding Check -450.00 02/25/2026 71175 City of Fresno Accounts Payable Outstanding Check -623.00 02/25/2026 71176 Comcast Accounts Payable Outstanding Check -1.14 02/25/2026 71177 Comcast Accounts Payable Outstanding Check -249.91 02/25/2026 71178 Comcast Accounts Payable Outstanding Check -1.14 02/25/2026 71179 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -49.00 02/25/2026 71180 David Burnett Accounts Payable Outstanding Check -138.00 02/25/2026 71181 Department of Justice/Acc Accounts Payable Outstanding Check -676.50 02/25/2026 71182 Department of Justice/Acc B/A Accounts Payable Outstanding Check -35.00 02/25/2026 71183 Eppler Towing & Recovery Inc Accounts Payable Outstanding Check -300.00 02/25/2026 71184 Farmers Hardware Accounts Payable Outstanding Check -78.32 02/25/2026 71185 FunFlicks Accounts Payable Outstanding Check -8,647.08 02/25/2026 71186 Gladwell Governmental Services, Inc. Accounts Payable Outstanding Check -700.00 02/25/2026 71187 Insurance and Benefits Trust of the Peace Officers Research Association of California Accounts Payable Outstanding Check -1,848.60 02/25/2026 71188 Jonah Rogers Accounts Payable Outstanding Check -138.00 02/25/2026 71189 Joshua Cobb Accounts Payable Outstanding Check -69.00 02/25/2026 71190 Julie Kristine Ortiz- Rocha Accounts Payable Outstanding Check -312.50 02/25/2026 71191 L.N. Curtis & Sons Accounts Payable Outstanding Check -1,084.15 02/25/2026 71192 Loretta Donato- Roberts Accounts Payable Outstanding Check -315.00 02/25/2026 71193 Madera Tribune Accounts Payable Outstanding Check -949.00 02/25/2026 71194 Madera Uniform & Accessories, LLC Accounts Payable Outstanding Check -427.34 02/25/2026 71195 Metro Uniform of Merced Accounts Payable Outstanding Check -158.02 Bank Transaction Report Issued Date Range: -
3/2/2026 2:46:55 PM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
02/25/2026 71196 Motorola Solutions, Inc Accounts Payable Outstanding Check -79.14 02/25/2026 71197 NBS Accounts Payable Outstanding Check -1,000.00 02/25/2026 71198 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,241.16 02/25/2026 71199 PacWest Direct Accounts Payable Outstanding Check -5,135.18 02/25/2026 71200 Pegboard Accounts Payable Outstanding Check -456.98 02/25/2026 71201 Phoenix Group Information Systems Accounts Payable Outstanding Check -1,216.71 02/25/2026 71202 Power Business Technology LLC Accounts Payable Outstanding Check -1,016.24 02/25/2026 71203 Prudential Overall Supply Accounts Payable Outstanding Check -101.12 02/25/2026 71204 Quad Knopf, Inc. Accounts Payable Outstanding Check -55,233.15 02/25/2026 71205 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -690.75 02/25/2026 71206 Rahn's Fire Safety Services Accounts Payable Outstanding Check -373.50 02/25/2026 71207 S & W Auto Parts Inc. Accounts Payable Outstanding Check -267.01 02/25/2026 71208 Southern Tire Mart LLC Accounts Payable Outstanding Check -194.91 02/25/2026 71209 Turner's Towing Accounts Payable Outstanding Check -380.00 02/25/2026 71210 US BANK (CAL-CARD) Accounts Payable Outstanding Check -5,500.24 02/25/2026 71211 Void Check Accounts Payable Voided Check 0.00 02/25/2026 71212 USA BlueBook Accounts Payable Outstanding Check -997.14 02/25/2026 71213 Van De Pol Petroleum Accounts Payable Outstanding Check -9,116.98 02/25/2026 71214 Verizon Wireless Accounts Payable Outstanding Check -4,316.24 02/25/2026 71215 Vision Service Plan - (CA) Accounts Payable Outstanding Check -866.89 02/25/2026 71216 Waley Ahmed Accounts Payable Outstanding Check -92.00 02/25/2026 71217 Jonah Rogers Accounts Payable Outstanding Check -1,075.00 Bank Account 200650906 Total: (187) -664,366.59
Bank Account: 200695379 - Payroll-Tri Counties
02/06/2026 710 710 Payroll Outstanding Check -284.40
02/06/2026 02/04/2026 711 711 Payroll Cleared Check 0.00 02/06/2026 712 712 Payroll Outstanding Check -210.61
02/06/2026 713 713 Payroll Outstanding Check -284.40
02/23/2026 714 714 Payroll Outstanding Check -284.40
Bank Account 200695379 Total: (5) -1,063.81
Report Total: (192) -665,430.40
Bank Transaction Report Issued Date Range: -
3/2/2026 2:46:55 PM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 187 -664,366.59
200695379 Payroll-Tri Counties 5 -1,063.81
Report Total: 192 -665,430.40
Cash Account Count Amount
**No Cash Account** 6 0.00
999 999-0100-0215 Cash In Bank 182 -664,366.59
999 999-0100-0216 Cash In Bank (Payroll) 4 -1,063.81
Report Total: 192 -665,430.40
Transaction Type Count Amount
Check 192 -665,430.40
Report Total: 192 -665,430.40
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 10, 2026
AGENDA SECTION: Consent
SUBJECT: Approval of a Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Avenue 24 ½ Rehabilitation Project PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution accepting the improvements and authorizing filing of the Notice of Completion for the Avenue 24 ½ Rehabilitation project.
BACKGROUND:
On October 1st, 2025, the City entered into a construction services agreement with Terra West Construction with project work to include:
1. Pavement rehabilitation overlay for Avenue 24 ½ from Rd 16 to Rd 15 ½
2. Annual street preventative maintenance
As authorized by City Council, construction was started by Terra West Construction shortly thereafter and was completed by January 30th, 2026.
REASON FOR RECOMMENDATION:
The Contractor, Terra West Construction, has completed the work required for the Project. The City’s Public Works Department has inspected the improvements required by the Project and all of the improvements have been completed. The City must accept the improvements and file the Notice of Completion in order to closeout the Project.
FISCAL IMPACT:
The Council approved budget for the project and final costs is as follows:
Council Approved Budget
Description Cost
Construction $524,043
Contingency, 10% $52,400
Engineering/Plans/Specs/Bid Support $67,800
Construction Management $50,000
TOTAL $694,243
Project Costs
Work Description Final Closeout Cost
Construction $524,043.00
Change Order $132,336.37
Engineering/Plans/Specs/Bid Support $79,043.00
Construction Management $74,585.30
Total $810,007.67
Savings / (Deficit) from Approved Budget -$115,764.67
Following closeout of the Project, funding for the project is as follows:
Funding Source Cost
RSTP $201,899.24
RMRA $359,000.00
Measure T - RTP $ 5,128.00
Gas Tax $243,980.43
TOTAL $810,007.67
ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notice of Completion with Madera County Recorder.
2. Release of 5% retention in the amount of $32,818.97 to Terra West Construction after 60-day retention holding period.
COUNCIL RESOLUTION NO # -26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION FOR THE AVENUE 24 ½ REHABILITATION PROJECT
WHEREAS, Terra West Construction, has completed the work for the Avenue 24 ½ Rehabilitation Project; and
WHEREAS, the City’s Public Works Inspector has inspected the improvements required by the City and all improvements required by the City have been completed; and WHEREAS, the Director of Public Works recommends acceptance of the Avenue 24 ½ Rehabilitation Project and requests City Council to authorize the Director of Public Works to record the Notice of Completion for the Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The City Council accepts the Avenue 24 ½ Rehabilitation Project.
3. The Director of Public Works is authorized to record the Notice of Completion.
4. The Finance Department is authorized to release retention to Terra West Construction after a 60- day retention holding period.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 10th day of March, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 4.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 10, 2026
AGENDA SECTION: Public Hearing
SUBJECT: Consideration and Adoption of a City Council Resolution Approving an Application for Funding, and Authorizing the City Administrator or Designee to Execute a Grant Agreement and Any Related Documents Thereto from the 2025 Funding Year of the State CDBG Program
PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Joe Roman, Deputy Director of Public Works ATTACHMENTS: Resolution, CDBG Budget, Kings Ave. Storm Drainage Project Full Cost Estimate
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
The City Council conduct a public hearing, to solicit community input on the prepared Community Development Block Group (CDBG) applications and adopt Resolution No. 26-XX authorizing the submittal of three activity applications to the California Department of Housing and Community Development (HCD) for funding under the 2025 CDBG Notice of Funding Availability (NOFA), and directs the City Administrator to execute the standard agreement and other required program documents, if awarded.
BACKGROUND
In response to HCD’s release of the 2025 CDBG NOFA the City has prepared three activity applications totaling $3,561,969 in funding to address infastructure improvements and develop planning documents that benefit low- and moderate-income community members. General Administrative funds of $232,985 are included in the total funding.
Public Improvement Project - $3,261,969 (LMI Area Benefit) - Kings Avenue Storm Drainage Project The Kings Avenue Storm Drain Project was previously awarded CDBG Planning and Technical Assistance funds that covered the cost associated with the development of design standards, plans, bid documents, and completion of the environmental review. Funding under this application will be only for construction.
Planning Activities - $300,000 (LMI Area Benefit)
1. Water Master Plan - $203,000
2. Sewer Master Plan - $ 97,000
The CDBG applications will provide funding that will be used to complete construction work required for the Kings Avenue Storm Drain Project, and the development of a Water Master Plan and a Sewer Master Plan, that will identify maintenance needs, provide direction on improvements and/or expansions necessary for growth, establish cost estimates and priorities.
The resolution authorizes the City Administrator, or designee(s), to sign the applications, the Standard Agreements, and any subsequent amendments or modifications thereto, as well as any other documents required by HCD for participation in the CDBG Program.
FISCAL IMPACT:
The costs and available funding for the Kings Ave Storm Drain Improvements project were included in the Fiscal Year 2025/26 Budget and Capital Improvement Plan (CIP) and would fully be funded by the Community Development Block Grant (CDBG) as well as both Planning and Technical Assistance projects.
ALTERNATIVES:
Not approve the resolution.
ACTIONS FOLLOWING APPROVAL:
Staff will move forward with the City Council’s direction.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING AN APPLICATION FOR FUNDING, AND AUTHORIZING THE CITY ADMINISTRATOR
OR DESIGNEE TO EXECUTE A GRANT AGREEMENT AND ANY RELATED DOCUMENTS THERETO FROM THE 2025 FUNDING YEAR OF THE STATE CDBG PROGRAM BE IT RESOLVED by the City Council of the City of Chowchilla as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, $3,600,000 for the following CDBG activities, pursuant to the 2025 CDBG NOFA:
Projects Dollar Amount Being Requested for the
Projects
Public Improvement Project –
Kings Avenue Storm Drain
$ 3,261,969
Planning & Technical Assistance –
Water Master Plan
$ 203,000
Planning & Technical Assistance –
Sewer Master Plan
$ 97,000
SECTION 2:
The City hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG activity described in Section 1.
SECTION 3:
The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).
SECTION 4:
The City hereby authorizes and directs the City Administrator, or designee(s), to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.
SECTION 5:
If an application is approved, the City Administrator, or designee(s), is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement), any recordable or nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the City Administrator or designee(s), is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Chowchilla held on March 10, 2026, by the following vote:
AYES: _____ ABSENT: _____
NOES: _____ ABSTAIN: _____
_____________________________________
KELLY SMITH, MAYOR
CITY OF CHOWCHILLA
STATE OF CALIFORNIA
City of Chowchilla
I, Joann McClendon, City Clerk of the City of Chowchilla, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this ___ day of _____________, 20____ and that said resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof.
Joann McClendon, Clerk of the City of Chowchilla, State of California _______________________________________
By: Joann McClendon, City Clerk
Hard Cost Soft Cost Project Costs Admin Total Cost
Kings Avenue $ 2,673,670.00 $ 374,314.00 $ 3,047,984.00 $ 232,985.00 $ 3,261,969.00 Water Master Plan $ 190,000.00 $ 203,000.00 $ $ 203,000.00 Sewer Master Plan $ 91,000.00 $ 97,000.00 $ $ 97,000.00 $2,954,670.00 $ 374,314.00 $ 3,328,984.00 $ 232,985.00 $ 3,561,969.00
CDBG BUDGET BREAKDOWN BY ACTIVITY
PREPARED BY: Doug Parson
Date: 2/9/2026
ITEM
NO. DESCRIPTION QTY UNIT PRICE AMOUNT
1 Mobilization and Demobilization 1 L.S. $130,000.00 $130,000.00 2 Prepare and Maintain Traffic Control Plan(s) 1 L.S. $76,000.00 $76,000.00 3 SWPPP Implementation 1 L.S. $30,000.00 $30,000.00
4 Clearing, Grubbing & Demolition 1 L.S. $46,000.00 $46,000.00 5 Pothole / Verify Existing Utilities 1 L.S. $43,000.00 $43,000.00 6 Shoring, Sheeting, and Bracing 1 L.S. $50,000.00 $50,000.00 7 Furnish and Install 18" Storm Drain Pipe 743 LF $142.00 $105,506.00 8 Furnish and Install 24" Storm Drain Pipe 2,155 LF $159.00 $342,645.00 9 Furnish and Install 30" Storm Drain Pipe 3,544 LF $200.00 $708,800.00 10 Furnish and Install 48" Storm Drain Manhole 25 EA. $6,900.00 $172,500.00 11 Furnish and Install 54" Storm Drain Manhole 1 EA. $9,000.00 $9,000.00 12 Furnish and Install Drain Inlet 16 EA. $8,900.00 $142,400.00 13 AC Trench Patching 6,442 LF $75.00 $483,150.00
Sub-total $2,339,001.00
10% Contigency $233,900.10
Total $2,572,901.10
3rd Avenue Sta 6+11 to 9+73 Sheet C17 Addition
ITEM
NO. DESCRIPTION QTY UNIT PRICE AMOUNT
1 Furnish and Install 24" Storm Drain Pipe 362 LF $159.00 $57,558.00 2 Furnish and Install 48" Storm Drain Manhole 1 EA. $6,900.00 $6,900.00 3 AC Trench Patching 362 LF $75.00 $27,150.00
Sub-total $91,608.00
10% Contigency $9,160.80
Total $100,768.80
Project Total with 3rd Ave. $2,673,669.90
SOFT COSTS
ITEM
NO. DESCRIPTION QTY UNIT PRICE AMOUNT
1 Staking (2.25% of total construction cost) $66,841.75 2 Geotechnical (1.5% of total construction cost) $40,105.05 3 Construction Management (10% of total construstion cost, included wage monitoring) $267,366.99 Total Soft Cost $374,313.79
Total Project Cost $3,047,983.69
CLIENT/PROJECT: Kings Avenue Storm Drain Improvements
LOCATION: City of Chowchilla
Job # 230299
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: Tuesday, March 10, 2026
AGENDA SECTION: New Business
SUBJECT: RESOLUTION DECLARING RESULTS OF SPECIAL ELECTION AND DIRECTING RECORDING OF NOTICE OF SPECIAL TAX LIEN – CITY OF CHOWCHILLA COMMUNITY FACILITIES DISTRICT NO. 2025-2
(REPLACEMENT OF CFD 2006-1)
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Resolution Declaring Results of Election
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopt the Resolution Declaring Results of the Special Election referenced above (the “Resolution”) which Resolution approves the “Canvass and Statement of Results of Election” prepared and filed by the City Clerk and attached as Exhibit A to the Resolution.
BACKGROUND:
On February 24, 2026, the City Council held a special election within CFD No. 2025-2. The issues presented to the qualified electors at the special election were the incurring of a bonded indebtedness in the maximum aggregate principal amount of $6,500,000, the levy of a special tax within CFD No. 2025-2 in accordance with the rate and method of apportionment of special taxes heretofore approved by this City Council by its Resolution No. #87-25 adopted October 28, 2025 (the “Resolution of Formation”), and the approval of an appropriations limit for CFD No. 2025-2.
Pursuant to the “Canvass and Statement of Results of Election” on file with the City Clerk, the issues presented at the special election were approved by in excess of two-thirds of the qualified electors of CFD No. 2025-2 that submitted ballots in the election.
Pursuant to said voter approval, the Resolution declares CFD No. 2025-2 to be fully formed with the authority to incur bonded indebtedness and to levy special taxes.
REASON FOR RECOMMENDATION:
Certification of the election results is a necessary step in the formation and authorization of CFD No. 2025- 2, in order to replace the existing CFD No. 2006-1, issue bonds to refinance the prior bonds issued in 2007, levy the special tax, and continue to provide funding of municipal services that were originally authorized to be funded by CFD No. 2006-1.
FISCAL IMPACT:
None
ACTIONS FOLLOWING APPROVAL:
In an agenda item following this item, the Council will conduct a first reading of the Special Tax Ordinance, which will later be adopted at a future meeting of the City Council, on April 14, 2026.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
DECLARING RESULTS OF SPECIAL ELECTION AND DIRECTING RECORDING OF NOTICE OF SPECIAL TAX LIEN – COMMUNITY FACILITIES DISTRICT NO. 2025-2 (REPLACEMENT OF CFD 2006-1)
WHEREAS, in proceedings heretofore conducted by this City Council pursuant to the Mello-Roos Community Facilities Act of 1982, Section 53311 et seq. of the California Government Code (the “Law”), this City Council on October 28, 2025 adopted Resolution No. #89-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Calling Special Election Within Community Facilities District No. 2025-2 (Replacement of CFD 2006-1)”, calling for a special election of the qualified electors of the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) (the “District”); and WHEREAS, pursuant to the terms of said Resolution, which are by this reference incorporated herein, the special election was held on February 24, 2026, and the City Clerk has on file a Canvass and Statement of Results of Election, a copy of which is attached hereto as Exhibit A; and
WHEREAS, this City Council has reviewed the canvass and hereby approves it.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The foregoing recitals are true and correct.
2. The issues presented at the special election were the incurring of a bonded indebtedness in the maximum aggregate principal amount of $6,500,000, the levy of a special tax within the District to be levied in accordance with the rate and method of apportionment of special taxes heretofore approved by this City Council by its Resolution No. #87-25 adopted October 28, 2025 (the “Resolution of Formation”), and the approval of an appropriations limit for the District pursuant to the Resolution of Formation.
3. Pursuant to the canvass of the special election on file with the City Clerk, the issues presented at the special election were approved by in excess of two-thirds of the qualified electors of the District that submitted ballots in the election.
4. Pursuant to the voter approval, the District is hereby declared to be fully formed with the authority to incur bonded indebtedness and to levy special taxes as heretofore provided in these proceedings and in the Law.
5. It is hereby found that all prior proceedings and actions taken by this City Council with respect to the District were valid and in conformity with the Law. -2-
6. The City Clerk is hereby directed to execute and cause to be recorded in the office of the County Recorder of the County of Madera a notice of special tax lien in the form provided by formation counsel, within 90 days of the adoption of this Resolution.
7. This Resolution shall take effect upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla, this 10th day of March, 2026 by the following vote to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
A-1
EXHIBIT A
CANVASS AND STATEMENT OF RESULT OF ELECTION
CITY OF CHOWCHILLA
COMMUNITY FACILITIES DISTRICT NO. 2025-2
(REPLACEMENT OF CFD 2006-1)
I hereby certify that on February 25, 2026, I canvassed the returns of the special election held on February 24, 2026, in the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) and the total number of votes cast for and against the measure are as follows and the totals as shown for and against the measure are full, true and correct:
Votes
Cast YES NO
City of Chowchilla
Community Facilities District No. 2025-2
(Replacement of CFD 2006-1)
Special Tax and Bond Election
February 24, 2026
23 23 0
BALLOT MEASURE: Shall the measure authorizing City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) to issue $6,500,000 in bonds to repay prior bonds of CFD 2006-1 to achieve lower tax rates, levy annual special taxes to pay bonds issued by CFD 2025-2 until repaid, and pay for municipal services in perpetuity, at rates according to the Rate and Method of Apportionment for CFD No. 2025-2, raising an initial annual amount of approximately $790,000, and establishing an annual appropriations limit in the amount of special taxes collected, be adopted?
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND this 25th day of February, 2026.
By:
Joann McClendon, City Clerk,
City of Chowchilla
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: Tuesday, March 10, 2026
AGENDA SECTION: New Business
SUBJECT: FIRST READING OF ORDINANCE LEVYING AND APPORTIONING SPECIAL
TAXES WITHIN CITY OF CHOWCHILLA COMMUNITY FACILITIES DISTRICT NO. 2025-2
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Special Tax Ordinance for First Reading
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council conduct a first reading of the Special Tax Ordinance for CFD No. 2025-2.
BACKGROUND:
On February 24, 2026, the City Council held a special election within CFD No. 2025-2, the canvass and successful result of which election have been certified by the City Clerk and adopted by the City Council at this meeting.
The City Council will now conduct a first reading of its Special Tax Ordinance levying and apportioning special taxes within CFD No. 2025-2.
REASON FOR RECOMMENDATION:
The first reading and later adoption of the Special Tax Ordinance, are necessary steps in the formation and authorization of CFD No. 2025-2, in order to replace the existing CFD No. 2006-1, issue bonds to refinance the prior bonds issued in 2007, levy the special tax, and continue to provide funding of municipal services that were originally authorized to be funded by CFD No. 2006-1.
FISCAL IMPACT:
None as this has no impact on the General Fund.
ALTERNATIVES:
No new CFD No. 2025-2 taxes imposed.
ACTIONS FOLLOWING APPROVAL:
After the Council’s first reading of the Special Tax Ordinance, the ordinance will be considered and adopted at a future meeting of the City Council, on April 14, 2026. Following its adoption, the Special Tax Ordinance will be published in a newspaper of general circulation as required by law.
ORDINANCE # XXX-26
AN ORDINANCE OF THE CITY OF CHOWCHILLA, CALIFORNIA
LEVYING AND APPORTIONING SPECIAL TAXES WITHIN CITY OF CHOWCHILLA COMMUNITY FACILITIES DISTRICT NO. 2025-2
(REPLACEMENT OF CFD 2006-1)
WHEREAS, on September 23, 2025, this City Council of the City of Chowchilla (the “City”) adopted Resolution No. #74-25 entitled “A Resolution of the City Council of the City of Chowchilla Declaring Its Intention to Establish Community Facilities District No. 2025-2 (Replacement of CFD 2006-1), to Authorize the Levy of Special Taxes Therein, and to Incur Bonded Indebtedness” (the “Resolution of Intention”), stating its intention to establish the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) (“CFD No. 2025-2”) pursuant to the Mello-Roos Community Facilities Act of 1982, Section 53311 et seq. of the California Government Code (the “Law”), to finance the repayment of certain 2007 Bonds (the “2007 Bonds”) and costs of certain municipal services (the “Services”); and WHEREAS, notice was published as required by the Law of the public hearing called pursuant to the Resolution of Intention relative to the intention of this City Council to form CFD No. 2025-2 and to provide for the costs of the repayment of the 2007 Bonds and of the Services; and
WHEREAS, on October 28, 2025, this City Council held the public hearing relative to the determination to proceed with the formation of CFD No. 2025-2; WHEREAS, at the public hearing all persons desiring to be heard on all matters pertaining to the formation of CFD No. 2025-2 and the levy of special taxes in CFD No. 2025-2 were heard, substantial evidence was presented and considered by this City Council and a full and fair hearing was held; and
WHEREAS, subsequent to said hearing, this City Council adopted Resolution No. #87-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Establishing Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) and Authorizing Related Actions” (the “Resolution of Formation”), Resolution No. #88-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Declaring the Necessity to Incur Bonded Indebtedness of the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1” (the “Resolution of Necessity”) and Resolution No. #89-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Calling an Election for the Purpose of Submitting the Questions of the Levy of the Special Tax, the Incurrence of Bonded Indebtedness, and the Establishment of an Appropriations Limit to the Qualified Electors of the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1),” which resolutions established CFD No. 2025-2, authorized the levy of a special tax within CFD No. 2025-2, and called an election within CFD No. 2025-2 on the proposition of incurring indebtedness, levying a special tax and establishing an appropriations limit for CFD No. 2025-2, respectively; and
WHEREAS, on February 24, 2026, an election was held within CFD No. 2025-2 in which over two-thirds of the qualified electors voting on the matter approved said propositions. -2-
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla does hereby ordain as follows:
SECTION 1. By the passage of this Ordinance this City Council hereby authorizes and levies special taxes within CFD No. 2025-2 pursuant to the Law, at the rate and in accordance with the rate and method of apportionment of special taxes for CFD No. 2025-2 approved by, and attached as Exhibit B to, the Resolution of Intention (the “Rate and Method”) which Resolution is by this reference incorporated herein. The special taxes are hereby levied commencing in Fiscal Year 2026-2027 and in each fiscal year thereafter until payment in full of any bonds issued by the City for CFD No. 2025-2 (the “Bonds”) as contemplated by the Resolution of Formation and the Resolution of Necessity, payment in full all costs of administering CFD No. 2025-2, and so long as necessary to pay for the Services.
SECTION 2. The City Finance Director is hereby authorized and directed each fiscal year to determine the specific special tax rate and amount to be levied for each parcel of real property within CFD No. 2025-2, in the manner and as provided in the Rate and Method.
SECTION 3. Properties or entities of the State, federal or local governments shall be exempt from any levy of the special taxes, to the extent set forth in the Rate and Method attached as Exhibit B to the Resolution of Intention. In no event shall the special taxes be levied on any parcel within CFD No. 2025-2 in excess of the maximum tax specified in the Rate and Method.
SECTION 4. All of the collections of the special tax shall be used as provided for in the Law and in the Resolution of Formation including the payment of principal and interest on the Bonds, the replenishment of the reserves for the Bonds, the payment of the costs to provide the Services, the costs of the City of Chowchilla in administering CFD No. 2025-2, and the costs of collecting and administering the special tax.
SECTION 5. Pursuant to Section 53340 of the Government Code, the special taxes shall be collected on the secured real property tax roll in the same manner as ordinary ad valorem taxes are collected. The special taxes shall have the same lien priority, and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes. In addition, the provisions of Section 53356.1 of the California Government Code shall apply to delinquent special tax payments. The Finance Director is hereby authorized and directed to provide all necessary information to the auditor/tax collector of the County of Madera and to otherwise take all actions necessary in order to effect proper billing and collection of the special tax, so that the special tax shall be levied and collected in sufficient amounts and at the times necessary to satisfy the financial obligations of CFD No. 2025-2 in each fiscal year until the Bonds are paid in full and so long as necessary to pay for the Services, and provision has been made for payment of all of the administrative costs of CFD No. 2025-2.
Notwithstanding the foregoing, the Finance Director may collect one or more installments of the special taxes on any one or more parcels in CFD No. 2025-2 by means of direct billing by the City of the property owners within CFD No. 2025-2, if any of the Bonds bear interest at a variable interest rate, or otherwise if, in the judgment of the Finance Director, such means of collection will reduce the administrative burden on the City in administering CFD No. 2025-2 or is otherwise appropriate in the circumstances. In such event, the special taxes shall become delinquent if not paid when due as set forth in any such respective billing to the applicable property owners.
SECTION 6. Claims for refund of the special tax shall comply with the following and any additional procedures as established by the City Council:
-3-
a. All claims shall be filed, in writing, with the City Clerk no later than one year after the date the tax became payable. The claimant shall file the claim within this time period and the claim shall be finally acted upon by the City Council as a prerequisite to bringing suit thereon.
b. Pursuant to Government Code section 935(b), the claim shall be subject to the provisions of Government Code sections 945.6 and 946.
c. The City Council shall act on a timely claim within the time period required by Government Code section 912.4.
d. The procedure described in this Ordinance, and any additional procedures established by the City Council, shall be the exclusive claims procedure for claimants seeking a refund of the tax. The decision of the City Council shall be final.
SECTION 7. This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes upon the City or any officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, except as otherwise imposed by law.
SECTION 8. If for any reason any portion of this Ordinance is found to be invalid, or if the special tax is found inapplicable to any particular parcel within CFD No. 2025-2, by a court of competent jurisdiction, the balance of this Ordinance, and the application of the special tax to the remaining parcels within CFD No. 2025-2 shall not be affected.
SECTION 9. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 10. With fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.
INTRODUCED at a regular City Council meeting on the 10th day of March, 2026.
PASSED AND ADOPTED, by the City Council of the City of Chowchilla at a regular meeting held this 14th day of April, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk