AGENDA
SPECIAL City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Thursday, March 26, 2026
Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
OPEN SESSION – 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
1.1 Proclamation – National Public Safety Telecommunicators Week
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 3 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
City Council Meeting AGENDA March 26, 2026
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the March 10, 2026 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the February 2026 Financial Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Designating Eligible Projects for Fiscal Year 2026-27 Funded by SB 1: The Road Repair and Accountability Act of 2017 (Ensminger)
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution Approving the Permanent Local Housing Allocation (PLHA) Amendment Plan and Authorizing the City Administrator to Execute all Related Documents Thereto (Munoz)
4.2 Consideration and Adoption of a City Council Resolution Related to Hearing Protests of any Affected Property Owners and Authorizing the City Administrator to Execute Necessary Documents (2026 Weed Abatement Program) (Gaumnitz) DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Approving Change Order for Well No. 16 Development Project in the Amount of $388,300 and Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year 2025/26 Budget (Ensminger)
6.2 Presentation of the City’s Mid-Year Budget of Fiscal Year 2025/26 (Seeto) ANNOUNCEMENTS – Section 7
MAR 28 CHOWCHILLA FAIR DINNER, CHOWCHILLA FAIRGROUNDS, 6PM APR 11 CHOWCHILLA K9 BENEFIT DINNER, CHOWCHILLA FAIRGROUNDS, 5:30PM APR 14 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
APR 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 25th day of March, 2026 at or before 4:00 pm.
Joann McClendon, CMC, City Clerk
March 26, 2026 Special City Council Meeting | 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/82821558644?pwd=JOETLm6CaMRAHVCws7PoPSTgxZO8 3y.1
Passcode: 607 013
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 828 2155 8644
Passcode: 607 013
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
Minutes
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, March 10, 2026
Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed (Arrived 4:06 PM), John Chavez (Absent), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.
PUBLIC ADDRESS – CLOSED SESSION
None.
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: Direction given by the Council; no additional reportable items.
PLEDGE OF ALLEGIANCE
INVOCATION: Council Member Jeff Troost
PRESENTATIONS/WORKSHOP - Section 1
• Mid Valley Disposal Recycling Program Update
PUBLIC ADDRESS
Natalie Turner, 14, shared that she is running for the 2026 Rodeo Grounds. She spoke about her passion for rodeo and riding her 9-year-old Quarter Horse, King Julian, and is seeking sponsorship and donations to support her campaign.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Pro Tem Barragan reported attending the Crab Feed Stampede, and the ribbon cutting for the concession stand building.
Council Member Ahmed reported attending the Economic Development Commission Executive Board meeting and the ribbon cutting for the concession stand building. Mr. Ahmed thanked all City Council Meeting MINUTES March 10, 2026
volunteers, donors, and staff who contributed to the events, including Public Works, for their efforts.
Council Member Troost reported attending the Citizens Advisory Committee meeting at the Valley Airport, the Rotary Crab Feed, and Dale Thomas’s memorial service.
Mayor Smith reported attending the Sociedade Flor Acoriana (SFA) Hall Queen presentation dinner, the Fairmead Multipurpose ribbon cutting, The Chow Stand concession stand ribbon cutting, and the Girls Softball Opening Day ceremony where he served as emcee. He also attended the Rotary Crab Feed and thanked Rotary for their continued support of community projects.
2.2 STAFF VERBAL REPORTS
Public Works Director Ensminger reported on successful coordination for the Western Stampede event, including traffic control and collaboration between divisions. Updates were also provided on the park communications tower project, including installation of equipment and coordination with Verizon regarding tower use.
Finance Director Seeto reported continued work on the financial audit, including receiving a draft of the financial statements, and ongoing review of budget line items.
Director of Recreation & Community Engagement Wisener reported The Chow Stand concession stand ribbon cutting, Western Stampede participation, and Girls Softball Opening Day. Staff continue coordinating athletic field scheduling and sports activities. A new fitness instructor has been secured after the previous Zumba instructor had a family emergency. Staff are also preparing project information for a new tracking system and planning grant applications for park improvements. Upcoming events include Little League Opening Day, the Easter event on March 21, and sponsorship outreach for summer programs. For Information Technology, coordinating with vendors to resolve system issues, performing server and network maintenance, configuring phone equipment for reliability during power outages, and beginning installation of new security cameras at City Hall.
City Administrator Pruett reported updates related to Community Facilities District (CFD) items on the agenda, meetings regarding traffic flow changes at the fairgrounds, and work on a storm drain issue involving the county. Staff also attended ribbon cuttings, began drafting a tax-sharing agreement related to a potential annexation project, completed ethics training, met with insurance representatives regarding coverage issues, and met with Rancho Clara developers regarding infrastructure connections. A reminder was given about the League of California Cities Division Dinner in Tracy.
CONSENT CALENDAR – Section 3
3.1 Approval of the February 24, 2026 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the February 2026 Check Register Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Avenue 24 1/2 Rehabilitation Project (Ensminger)
Motion by Mayor Pro Tem Barragan, Seconded by Council Member Ahmed to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Council Member Chavez absent.
City Council Meeting MINUTES March 10, 2026
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution Approving an Application for Funding, and Authorizing the City Administrator or Designee to Execute a Grant Agreement and all Related Documents Thereto from the 2025 Funding Year of the State CDBG Program (Roman)
The Mayor opened the public hearing at 4:36 p.m. There was no public comment. The public hearing was closed at 4:36 p.m.
Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve Council Resolution #07-26, Approving an Application for Funding, and Authorizing the City Administrator or Designee to Execute a Grant Agreement and all Related Documents Thereto from the 2025 Funding Year of the State CDBG Program. Motion passed by roll call vote with Council Member Chavez absent.
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien – Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) (Pruett) Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #08-26, Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien – Community Facilities District No. 2025-2 (Replacement of CFD 2006- 1). Motion passed by roll call vote with Council Member Chavez absent.
6.2 Introduction and First Reading of an Ordinance Levying and Apportioning Special Taxes Within the City of Chowchilla Community Facilities District No. 2025-2 (Pruett) Motion by Council Member Troost, Seconded by Council Member Ahmed to Waive the First Reading of an Ordinance Levying and Apportioning Special Taxes Within the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1). Motion passed by roll call vote with Council Member Chavez absent.
ANNOUNCEMENTS – Section 7
MAR 14 LITTLE LEAGUE BASEBALL OPENING CEREMONIES, RC WISENER PARK MAR 18 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 4PM MAR 21 EASTER SCRAMBLE, ED RAY PARK, 9AM
MAR 24 CITY COUNCIL MEETING CANCELLED
MAR 26 GOAL SETTING MEETING, COUNCIL CHAMBERS 2PM
SPECIAL CITY COUNCIL MEETING, COUNCIL CHAMBER, 4PM
ADJOURNMENT
Mayor Smith adjounred the meeting at 4:44 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 26, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: February 2026 Budget vs Actual and Balance Sheet
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the February 2026 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund.
The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 33.33%.
If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to Finance with enough time before the meeting for staff to research them.
FISCAL IMPACT: Revenues
General Administration- The City’s largest budgeted revenue sources are Property tax and VLF (50%), Sales Tax (25%), and overhead allocations (20%). Property tax and VLF are only received twice a year, typically in February and May. The first payment of $4,005,356 was received in January 2026. The City is teetered - which means we do not have to worry about delinquencies, because the County pays the City and then goes after the delinquencies themselves. Sales tax payments can lag a month or two behind. For the financial statements presented the sales tax payments reflect through December. The overhead allocations are amortized quarterly based on budget, then reconciled to actual at June 30.
Police Department- Budgeted revenue is from school reimbursements for SRO service, which we have received. Also, the budget has a $750k Transfer-in from Measure N for the RIMS Software, recruitment and retention of employees, communications upgrade, evidence storage and fleet/upfitting costs.
Fire Department- This revenue is for fines/penalties and fire inspection fees that are completed throughout the year.
Community & Economic Development- This will fluctuate as building permits are pulled. The City budgeted for the following projects like Rancho Calera, Solar Permits and various other projects within the City. The City still has other miscellaneous permits for other items that are happening as well.
Parks and Facilities- The revenues are for overhead allocations from the LLMD that happen at the end of the year.
Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.
Expenses
General Services- Actual expenses appear to be in-line with budgeted projections as a whole.
Police Department- Actual expenses appear to be in-line with budgeted projections as a whole.
Fire Department- Actual expenses appear to be in-line with budgeted projections as a whole.
Community Relations- Actual expenses appear to be in-line with budgeted projections as a whole.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None.
3/9/2026 9:57:14 AM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2025-2026 Period Ending: 02/28/2026
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 10,697,699.00 10,697,699.00 239,662.96 5,481,488.74 -5,216,210.26 48.76% Expense 427,896.00 427,896.00 964.25 49,069.76 378,826.24 88.53% Dept: 1600 - General Administration Surplus (Deficit): 10,269,803.00 10,269,803.00 238,698.71 5,432,418.98 -4,837,384.02 47.10% Dept: 1605 - City Council
Revenue 3,500.00 3,500.00 284.40 4,786.00 1,286.00 36.74% Expense 121,911.00 121,911.00 3,498.14 57,960.51 63,950.49 52.46% Dept: 1605 - City Council Surplus (Deficit): -118,411.00 -118,411.00 -3,213.74 -53,174.51 65,236.49 55.09% Dept: 1610 - City Clerk
Expense 291,900.00 291,900.00 21,578.10 229,180.55 62,719.45 21.49% Dept: 1610 - City Clerk Total: 291,900.00 291,900.00 21,578.10 229,180.55 62,719.45 21.49% Dept: 1615 - City Attorney
Expense 275,000.00 275,000.00 0.00 64,468.19 210,531.81 76.56% Dept: 1615 - City Attorney Total: 275,000.00 275,000.00 0.00 64,468.19 210,531.81 76.56% Dept: 1705 - General Services
Revenue 0.00 0.00 0.00 4,958.37 4,958.37 0.00%
Expense 2,247,814.00 2,343,984.00 47,714.10 1,571,418.53 772,565.47 32.96% Dept: 1705 - General Services Surplus (Deficit): -2,247,814.00 -2,343,984.00 -47,714.10 -1,566,460.16 777,523.84 33.17% Dept: 1710 - City Administration
Expense 456,703.00 456,703.00 26,830.44 257,932.30 198,770.70 43.52% Dept: 1710 - City Administration Total: 456,703.00 456,703.00 26,830.44 257,932.30 198,770.70 43.52% Dept: 1712 - City Property - Rents
Revenue 162,846.00 162,846.00 8,246.54 104,144.98 -58,701.02 36.05% Expense 53,445.00 53,445.00 -440.00 25,936.05 27,508.95 51.47% Dept: 1712 - City Property - Rents Surplus (Deficit): 109,401.00 109,401.00 8,686.54 78,208.93 -31,192.07 28.51% Dept: 1720 - Finance Department
Revenue 8,200.00 8,200.00 252.00 3,390.00 -4,810.00 58.66% Expense 977,847.00 977,847.00 64,433.33 614,852.16 362,994.84 37.12% Dept: 1720 - Finance Department Surplus (Deficit): -969,647.00 -969,647.00 -64,181.33 -611,462.16 358,184.84 36.94% Dept: 2610 - Police Department
Revenue 1,049,432.00 1,208,326.00 164,855.85 458,342.39 -749,983.61 62.07% Expense 5,224,437.00 5,692,119.00 335,129.79 3,807,813.45 1,884,305.55 33.10% Dept: 2610 - Police Department Surplus (Deficit): -4,175,005.00 -4,483,793.00 -170,273.94 -3,349,471.06 1,134,321.94 25.30% Dept: 2615 - Police - Mad Net
Revenue 193,300.00 193,300.00 0.00 0.00 -193,300.00 100.00% Expense 303,692.00 303,692.00 7,918.93 25,687.02 278,004.98 91.54% Dept: 2615 - Police - Mad Net Surplus (Deficit): -110,392.00 -110,392.00 -7,918.93 -25,687.02 84,704.98 76.73% Dept: 2705 - Fire Department
Revenue 5,500.00 14,224.00 150.00 11,018.13 -3,205.87 22.54% Expense 517,716.00 528,798.00 28,523.54 303,029.97 225,768.03 42.69% Dept: 2705 - Fire Department Surplus (Deficit): -512,216.00 -514,574.00 -28,373.54 -292,011.84 222,562.16 43.25% Dept: 4705 - Community & Economic Development
Revenue 739,134.00 739,134.00 56,788.33 549,902.97 -189,231.03 25.60% Expense 1,180,198.00 1,170,198.00 42,185.01 618,003.56 552,194.44 47.19% Dept: 4705 - Community & Economic Development Surplus (Deficit): -441,064.00 -431,064.00 14,603.32 -68,100.59 362,963.41 84.20% Dept: 6610 - Community Pool (OLD)
Revenue 2,000.00 3,600.00 0.00 3,628.00 28.00 0.78%
Expense 24,956.00 24,956.00 0.00 16,291.14 8,664.86 34.72% Budget Report For Fiscal: 2025-2026 Period Ending: 02/28/2026 3/9/2026 9:57:14 AM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -22,956.00 -21,356.00 0.00 -12,663.14 8,692.86 40.70% Dept: 6615 - Senior Services
Expense 47,902.00 50,902.00 45.00 21,165.31 29,736.69 58.42% Dept: 6615 - Senior Services Total: 47,902.00 50,902.00 45.00 21,165.31 29,736.69 58.42% Dept: 6620 - Parks & Facilities
Revenue 79,597.00 79,597.00 0.00 20,226.50 -59,370.50 74.59% Expense 1,337,779.00 1,423,863.00 37,878.29 565,409.03 858,453.97 60.29% Dept: 6620 - Parks & Facilities Surplus (Deficit): -1,258,182.00 -1,344,266.00 -37,878.29 -545,182.53 799,083.47 59.44% Dept: 6625 - Recreation & Community Engagement
Revenue 24,408.00 24,408.00 227.00 18,344.77 -6,063.23 24.84% Expense 276,435.00 296,275.00 22,686.10 212,651.62 83,623.38 28.22% Dept: 6625 - Recreation & Community Engagement Surplus (Deficit): -252,027.00 -271,867.00 -22,459.10 -194,306.85 77,560.15 28.53% Report Surplus (Deficit): -800,015.00 -1,304,655.00 -168,477.94 -1,780,638.30 -475,983.30 -36.48% Budget Report For Fiscal: 2025-2026 Period Ending: 02/28/2026 3/9/2026 9:57:14 AM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -800,015.00 -1,304,655.00 -168,477.94 -1,780,638.30 -475,983.30 Report Surplus (Deficit): -800,015.00 -1,304,655.00 -168,477.94 -1,780,638.30 -475,983.30 3/9/2026 9:58:36 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 02/28/2026
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 1,586.78
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 48,839.58
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 84,969.38
100-0100-0226 Advance to Other Funds 294,135.64
100-0100-0227 Liens Receivables General Fund 169,431.63 100-0100-0228 Pending Charges or Refunds 0.01
100-0100-0229 A/R Business License -28.00
100-0100-0230 Accounts Receivable-Utilities 39.06
100-0100-0244 Deposit for Sec. 125 1,278.90
100-0100-0291 Prepaid Expenses 18,976.29
100-0100-1900 Claim On Cash 10,724,319.82
Total Assets: 11,345,749.09 11,345,749.09
Liability
100-0200-0422 Bonds for Work-Refundable 500.00
100-0200-0426 Manual Payables 1,625.96
100-0200-0480 Deferred Revenue 157,935.77
100-0200-0482 Unavailable Lease Revenue 25,411.68
100-0200-2901 Accounts Payable Pending 78,205.99
Total Liability: 263,679.40
Equity
100-0300-0601 Fund Balance 11,651,134.66
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 294,135.64
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 12,862,707.99
Total Revenue 6,660,230.85
Total Expense 8,440,869.15
Revenues Over/Under Expenses -1,780,638.30
Total Liabilities, Equity and Current Surplus (Deficit): 11,345,749.09 Total Equity and Current Surplus (Deficit): 11,082,069.69
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 26, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of a City Council Resolution Designating Eligible Projects for SB 1 Road Maintenance and Rehabilitation Account Funding PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
It is recommended that the Council approve the proposed resolution which will designate specific street segments for road improvements and be eligible for funding from SB 1 Road Maintenance and Rehabilitation Account (RMRA). This is an annual requirement that municipalities must complete in order to receive RMRA funds.
BACKGROUND:
Senate Bill 1 (Road Repair and Accountability Act of 2017) created funding known as the Road Maintenance and Rehabilitation Account (RMRA) that can be used to maintain local streets contingent on meeting certain guidelines and procedures The City may designate multiple years of funding for a single project, however, a resolution and project list must be adopted each fiscal year the RMRA funding is sought. (Streets & Highways Code Section 2304) The RMRA program contains a local agency maintenance of effort (MOE) requirement that applies to agencies receiving the funds. The authorizing legislation, SB1, states that the MOE requirement is to ensure that these new road funds do not supplant existing levels of city and county general fund revenue spending on streets and roads. The MOE requirement specifies that jurisdictions utilizing RMRA funds must maintain general fund spending for street, road, and highway purposes at no less than the average from 2009-10, 2010-11, and 2011-12. The City of Chowchilla’s published MOE is $14,502 and will be included in the FY 2026-2027 Budget. Failure to meet the MOE can result in forfeiture of RMRA funds.
REASON FOR RECOMMENDATION:
Local agencies must adopt a list of proposed projects as part of their annual Road Fund budget and provide this list to the California Transportation Commission (CTC) prior to the specified deadline date. For FY 2026-2027, the deadline is July 1, 2026. RMRA funds will be distributed by the State Controller’s Office by formula pursuant to SHC section 2032(h). The City of Chowchilla is projected to received approximately $540,6880 for FY 2026-2027.
FISCAL IMPACT:
The proposed project expenditures and revenues will be included in the FY 2026-27 Budget. The total amount of RMRA funds of $540,688 in addition to the MOE of $14,502 from the General Fund for a total of $555,190 will be allocated to the Rd 15 ½ Rehabilitation project. Additional funding for the projects will come from a combination of Measure T and Gas Tax funds.
ALTERNATIVES:
None recommended.
ACTIONS FOLLOWING APPROVAL:
The Resolution will be uploaded to the California Transportation Commission’s CalSMART system and secure funding for the project.
COUNCIL RESOLUTION # XX-26
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA DESIGNATING ELIGIBLE PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of Chowchilla must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $540,688 in RMRA funding in Fiscal Year 2026-2027 from SB 1; and
WHEREAS, the City is receiving SB 1 funding, and will enable the City of Chowchilla to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into out community’s transportation priorities/the project list; and WHEREAS, the City of Chowchilla used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets/roads, and add active transportation infrastructure throughout the City this year and other similar projects into the future; and
WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an at-risk condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a good condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The foregoing recitals are true and correct.
2. The following list of proposed projects will be funded in part or sorely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:
Project Title: Rd 15 ½ Rehab. Project
Project Description: Pavement rehabilitation project per the City’s Pavement Management System; Road 15 ½ will be reconstructed from 15th Street to Ave 24 ½ to improve the pavement surface.
Project Location: Road 15 ½ from 15th Street to Ave 24 ½ Estimated Project Schedule: Engineering Design – FY 25/26 Construction – FY 26/27
Project Completion – FY 26/27
Estimated Project Useful Life: 20 years
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of March, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 4.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 26, 2026
AGENDA SECTION: Public Hearing
SUBJECT: A Public Hearing to Receive Public Comment and Consideration of Adopting a City Council Resolution Approving the Permanent Local Housing Allocation (PLHA) Amendment Plan and Authorizing the City Administrator to Execute all Related Documents Thereto
PREPARED BY: Denise Munoz, Community & Economic Development Director ATTACHMENTS: 1. Resolution
2. PLHA Application
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopt the resolution authorizing the City Administrator to execute the Permanent Local Housing Allocation (PLHA) Program Amendment Plan for the 2022–2023 allocation years, the PLHA Standard Agreement, and any subsequent amendments or modifications thereto.
BACKGROUND:
On October 15, 2024, the California Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for approximately $320 million in Permanent Local Housing Allocation (PLHA) funds for calendar years 2021, 2022, and 2023 for entitlement and non-entitlement local governments. These funds are derived from the Building Homes and Jobs Trust Fund established by Senate Bill 2 (Chapter 364, Statutes of 2017) and are intended to provide a permanent, ongoing source of funding for eligible housing and homelessness activities.
PLHA allocations are distributed through a noncompetitive formula process and require submission of a Five-Year Plan describing the proposed use of funds. The Plan must identify eligible activities, demonstrate consistency with the City’s Housing Element, prioritize investments that increase the supply of housing for households with incomes at or below 60 percent of Area Median Income (AMI), and be adopted by resolution following a public hearing that provides an opportunity for public review and comment.
REASON FOR RECOMMENDATION:
The available 2022 - 2023 annual allocation for the City of Chowchilla is as follows (years 4-5):
CY 2022/2023 (year 4-5) $153,213
Total: $153,213
The City of Chowchilla proposes to amend its previously approved Five-Year Plan for Years Four and Five to reallocate the remaining PLHA funds to the following activity:
Activity 1 – Amendment Plan 2022-2023
During Years Four and Five of the PLHA Five-Year Plan, the City proposes to amend the previously approved activity to reallocate the remaining PLHA funds to support the development of Maple Meadows II, an 80-unit affordable housing project located at 1618 Meadows Street, Chowchilla, CA 93610. The amended activity would provide financial assistance to the project developer for eligible predevelopment and development costs to ensure long-term affordability in compliance with PLHA program requirements.
Specifically, PLHA funding would be utilized for the following activities:
• Eligible predevelopment expenses associated with project readiness • Development costs necessary to support construction and long-term affordability • Costs required to ensure compliance with PLHA affordability and income targeting requirements Seventy-nine of the eighty units will serve households earning at or below 60 percent of Area Median Income. The project will also provide resident services, including financial literacy and homeownership education classes and an after-school program. This amendment supports the City’s Housing Element goals by increasing the supply of affordable housing and contributing toward the City’s Regional Housing Needs Allocation (RHNA) obligations.
Note: Up to five percent (5%) of each annual allocation can be used to cover administrative costs associated with the administration of the plan. Staffing and overhead costs directly related to carrying out the eligible activities are “activity costs” not subject to the cap on “administrative cost.” FISCAL IMPACT:
None. Funding for the proposed activity will be provided through the City’s PLHA allocation for Years Four and Five of the Five-Year Plan, administered by Self-Help Enterprises. No General Fund resources are proposed for program administration.
ALTERNATIVES:
Deny the amendment to apply funds toward Maple Meadows Phase II.
ACTIONS FOLLOWING APPROVAL:
Staff will submit the executed resolution to HCD showing approval of the application amendment.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
TO APPROVE THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM AMENDMENT PLAN FOR THE 2022-2023 ALLOCATION YEARS AND AUTHORIZING THE
CITY ADMINISTRATOR TO EXECUTE ALL RELATED DOCUMENTS THERETO WHEREAS, the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability(“NOFA”) dated 10/15/2024 under the Permanent Local Housing Allocation (PLHA) Program; WHEREAS, the Department is authorized to provide up to $296 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq.(Chapter 364, Statutes of 2017 (SB 2)); WHEREAS, City of Chowchilla is an eligible Local government who has applied for program funds to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation; WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department.
2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate of the PLHA formula allocations, as stated in Appendix B of the current NOFA $662,295.00 in accordance with all applicable rules and laws.
3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules, and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department.
4. Pursuant to Sections 302(c)(4) and 302(c)(5) of the Guidelines, Applicant’s PLHA Plan Amendment for the 2019-2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan Amendment and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines.
5. If applicable: Applicant certifies that it was delegated by N/A to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application.
6. If applicable: Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), “entity” means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation.
7. If applicable: Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest.
8. If applicable: Pursuant to Applicant’s certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements.
9. If applicable: Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(c)(6)(A), (B) and (C).
10. If applicable: Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local governmentapproved underwriting of the Project for a term of at least 55 years.
11. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department.
12. Rod Pruett, City Administrator is authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of March 2026, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
Yes
Yes
§302(c)(8) If a program income reuse plan was not submitted with the 2020 application, has Applicant attached a program income reuse plan describing how repaid loans and/or accrued interest will be reused for eligible activities specified in Section 301? File Name: Application and Plan Adoption
Reso
Chowchilla
Auth Rep. Email: [email protected] Phone:
N/A
File Name: Reuse Plan Program Income Reuse Plan describing how repaid loans or accrued interest will be used for eligible activities in Section 301. Uploaded to HCD? Auth Rep Name:
N/A
Yes
§302(c)(4)(D) Evidence that the Plan was authorized and adopted by resolution by the Local jurisdiction and that the public had an adequate opportunity to review and comment on its content.
PLHA webpage for Application and Plan Adoption Resolution Document Uploaded to HCD?
Contact Phone:
City: Chowchilla
Yes
Zip Code:
559-665-8615
State:
Date
Certifications
Rod Pruett
Authorized Representative Printed Name
City Administrator
Title
On behalf of the entity identified below, I certify that: The information, statements and attachments included in this application are, to the best of my knowledge and belief, true and correct and I possess the legal authority to submit this application on behalf of the entity identified in the signature block.
Signature
Local Government Formula Allocation for Returning Applicants Rev. 10/28/24 This streamlined application form is limited to Applicants who applied for and received an award under one or more of the previous Formula Allocation NOFA's (2020, 2021, 2022, or 2023).
Yes
If a reallocation of more than 10 percent of funds was made (and Applicant is amending their plan with this application) Applicant has attached an amended Plan and resolution that has been discussed and approved at a publicly-noticed meeting of the governing body.
State: Ca Zip: 93610 Madera
§302(c)(2) Applicant certifies that submission of the application was authorized by the governing board of the Applicant. §302 Threshold Requirements
Title:
93610
§302(b) Applicant or Delegating Local Government has submitted the Annual Progress Report(s) to the Department of Housing and Community Development pursuant to Government Code Section 65400 for the allocations being requested. N/A Did Applicant receive an award under one or more of the previous NOFA's? (2020, 2021, 2022 or 2023) Title: Community & Economic
Development Director
State:
Contact Email:
City Administrator
130 S. Second Street
559-665-8615 ext 400
§503(b) Applicant certifies that they are in compliance with the State Grants Management Section and are current with any required PLHA Annual Reporting Requirements. Yes
Zip Code:
Address: 130 S. Second Street
Denise Munoz
Ca
City: 93610
Yes
§302(a) Housing Element compliance: Applicant and Delegating Local Government's if applicable Housing Element was adopted by the Local Government’s governing body by the application submittal date and subsequently determined to be in substantial compliance with state Housing Element Law pursuant to Government Code Section 65585.
Chowchilla
Yes
Contact Name:
Address:
NonEntitlement
Local Government Recipient of PLHA Formula Allocation:
Admin requested?
2023 PLHA Formula Allocation Amount: $3,217 Admin requested? 2022 PLHA Formula Allocation Amount:
§302(c)(5) Is the applicant submitting a plan amendment with this application? (If you wish to reallocate more than 10 percent of funds among Activities from the previously approved 5-Year Plan included in the PLHA program Standard Agreement, Exhibit E you must submit an updated plan and resolution approving the new plan) 40% of each allocation being changed must go towards an ownership activity.
N/A
Ca
[email protected]
Rod Pruett
City:
Address:
County:
Instructions: If the Local Government Recipient of the PLHA Formula Allocation delegated its PLHA formula allocation to another Local Government in any prior round, the Applicant (for which information is required below) continues to be the administering Local Government, which received the award. The PLHA award will be made to the Applicant (upon meeting threshold requirements) and the Applicant is responsible for meeting all program requirements throughout the term of the Standard Agreement. §300 Eligible Applicants
130 S. Second Street
End of Document
***Please note the following change was made in the Amended NOFA*** All Applicants requesting an amendment to the 5-Year Plan with this application must redirect 40% of each allocation year being changed towards a homeownership Activity.
Ownership activities are 2,3,4,7,8,9 (activities 2,3,4, & 8 will only count as ownership if the funds will go towards ownership sub activities as opposed to rental housing sub activities including ADU's) $4,444
Chowchilla
2021 PLHA Formula Allocation Amount: n/a
§300(a) and (b) Eligible Applicants for the Entitlement and Non-Entitlement formula component described in Section §100(b)(1) and (2) are limited to the metropolitan cities and urban counties allocated a grant for the federal fiscal year 2017 pursuant to the federal CDBG formula specified in 42 USC, Section §5306 and Non-entitlement local governments.
Applicant: City of Chowchilla
Which Allocation(s) are you applying for with this application? 2022 & 2023 n/a
$88,879
$64,334
Allowable Local Admin (5%):
Allowable Local Admin (5%):
Allowable Local Admin (5%):
Admin requested?
Eligible Applicant Type:
PLHA Page 1 Formula Allocation Application
2/19/26
REPORT TO THE CITY COUNCIL
Item 4.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 26, 2026
AGENDA SECTION: Public Hearing
SUBJECT:
PREPARED BY:
ATTACHMENTS:
Consideration of Abatement Notice Objections or Protests from Affected Property Owners and a Council Resolution Authorizing the City Administrator to Execute Necessary Documents
Fred Gaumnitz, Fire Chief
Council Resolution Authorizing City Administrator and/or his Designee to Execute Appropriate Documents
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council hear any protests from affected property owners and authorize City Administrator and/or his designee to execute necessary documents.
BACKGROUND:
Whenever weeds grow upon the street or sidewalk or upon or in front of private property that is injurious to the public health, or is indecent or offensive to the senses, or endangers the public safety by creating a fire menace, or are otherwise noxious or dangerous, this public nuisance requires abatement, pursuant to Chowchilla Municipal Code Chapters 8.02, Property Maintenance and 8.12, Weeds.
With Council’s previous authorization by Resolution No. xx-xx, the annual weed abatement program is being implemented in accordance with the process outlined in the Municipal Code. The purpose of this program is to identify the existence and abatement of this type of public nuisance.
REASON FOR RECOMMENDATION:
City Council authorized annual weed abatement program on February 24, 2026. Properties within the city limits were inspected during the first week of March and a Notice of Corrective Action was sent to owners of record on March 9, 2026 per the municipal code. A list of non-compliant properties will be provided to the Fire Department to coordinate abatement with contractor.
FISCAL IMPACT:
Abatement of non-compliant properties will be selected by staff to a specific contractor. The total contract amount will be reduced based on property owner abatements prior to the contractor abating the properties.
It should be noted any owner of property, upon which property a public nuisance has been declared to exist pursuant to Sections 8.12.010 through 8.12.040 who fails to abate such nuisance within ten days after the date of conclusion of the hearing with respect to such property, as provided in Section
8.12.040 shall be responsible for remitting the citation fee of $100.00 plus the bid amount for that property if contractor abates the property. Staff anticipates the properties needing abatement by the City will reduce prior to arrival of City approved Contractor for abatement.
ALTERNATIVES:
Not perform annual weed abatement, notices and abatement of non-compliant properties.
ACTIONS FOLLOWING APPROVAL:
Consistent with past practices, the Finance Department will issue billings to these property owners. Should delinquency occur, a property lien will be filed.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
OVERRULING THE OBJECTIONS OF ANY AFFECTED PROPERTY OWNERS, ACQUIRING
JURISDICTION TO PERFORM ABATEMENT OF WEEDS, AND AUTHORIZING THE CITY
ADMINSTRATOR TO EXECUTE NECESSARY DOCUMENTS
(2026 WEED ABATEMENT PROGRAM)
WHEREAS, whenever weeds grow that are injurious to the public health, or is indecent or offensive to the senses, or endangers the public safety by creating a fire menace, or are otherwise noxious or dangerous, this public nuisance requires abatement; and WHEREAS, it is the desire of the City Council to effect timely removal of all weeds so described through the City’s Weed Abatement Program, and in manner provided by law; and WHEREAS, on February 24, 2026, the City Council authorized the annual weed abatement program with the passage of Resolution # 05-26; and
WHEREAS, a Notice of Correction was issued to non-conforming properties and if abatement does not occur during time frame prescribed, the City may choose to follow Chowchilla Municipal Code Chapter 8.02, Property Maintenance & Chapter 8.12; and WHEREAS, properties were notified by letters via mail per municipal code on March 9, 2026; and
WHEREAS, no property owner appealed the notice of violation of their property, pursuant to Chowchilla Municipal Code Section 8.02.070, Procedures for abatement of unlawful conditions; and WHEREAS, the Code Enforcement Officer provided a list of non-compliant properties to the Fire Department to coordinate abatement with contractor. The list of non-compliant properties is attached hereto as Exhibit “A” and incorporated herein by reference; and WHEREAS, the Council heard this matter, received a staff report, received public testimony and deliberated on March 26, 2026.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct; and
2. The City Council hereby overrules all objections made by any affected property owner; and
3. The City Council hereby acquires jurisdiction to perform the abatement of weeds as authorized in Chowchilla Municipal Code section 8.12.040; and
4. The City is authorized to abate the nuisance conditions at the properties listed in Exhibit “A” attached hereto by removing the weeds as authorized by Chowchilla Municipal Code section 8.12.060, and the City Administrator and/or his designee is authorized to approve and execute documents as necessary to implement this action; and
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of March, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 26, 2026
AGENDA SECTION: New Business
SUBJECT: Consideration of a Resolution Approving Change Order for Well No. 16 Development Project in the amount of $388,300 and Authorizing the City Administrator or Designee to Execute Related Documents and Amending the Fiscal 25/26 Budget
PREPARED BY: Noel Azevedo, Administrative Analyst
APPROVED BY: Dustin Ensminger, Director of Public Works ATTACHMENTS: Resolution, Change Order
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council approve a resolution to authorize the City Administrator or designee to execute a change order in the amount of $ 353,000.00 with Zim Industries, Inc. for Well No. 16 Development Project.
BACKGROUND:
On January 9, 2023, the City of Chowchilla published a notice inviting bids for the Well No. 15 Test Hole Well Project. The project work included installing and sealing a conductor casing, drilling a 700-foot deep pilot hole, conducting electric logging, zone isolation and water quality sampling at various depths, reaming the pilot hole, conducting a caliper log, and constructing, installing all casing, gravel pack and seals, developing, and testing a 700-foot deep public supply well, using the reverse rotary drilling method. The City opened bids for the Well No. 15 Test Hole Well Project on March 2, 2023. The City received four (4) bids for the project and awarded to Zim Industries with the option to request additional change orders for drilling for the Well No.16 test hole and installation of the permanent well pumps at either/both wells.
REASON FOR RECOMMENDATION:
Zim Industries began work on the Well No. 15 test hole project in October 2023 and completed the test well in February 2024. After review of the test well pumping results were completed, recommendations for the new Well No. 15 were determined to be: pump depth of 555 ft and the well pumping 700 gallons per minute (GPM). This will be more than adequate for filling the tank and allowing the booster pumps at Tank No. 2 to operate as needed. As a result of the test results, engineering designed the specifications for the new permanent well pump based on the results and a change order was received from Zim to install the pump and pedestal at well 15 and that work is complete.
During design for Well No. 15, the City's engineers identified the northwest most point of the future Rancho Calera development as a potential viable location for Well No. 16. Review of the areas hydrology from hydrologist Ken Schmidt confirmed the area's potential viability. Staff requested a change order from Zim Industries to complete the test well and permanent well drilling of Well 16, which is complete. After review of the test well pumping results, recommendation for the new Well No. 16 were determined to be: pump depth of 540 ft and the well pumping 1,400 GPM. This will be more than adequate for filling the future tank and allowing the booster pumps to operate as needed. Until the tank is installed, the well could be connected to the existing water system in order to be used. Costs for connecting well 16 to the existing water system are estimated at $400,000 but this scope of work is not currently under contract to be completed.
Staff received a change order from Zim Industries for installation of the pump and pedestal as follows:
Work Description Change Order
Price
CO3 – Installation of Well No. 16 vertical turbine
pump, motor, pad and pedestal $353,000.00
Staff has reviewed the change order submitted by Zim Industries, Inc. and recommends City Council approve the change order for the Well No. 16 Test Hole Projects and authorize contingencies in the amount of 10% of the contract, as approved by the Public Works Director.
FISCAL IMPACT:
The construction costs and available funding for the Project are included in the Fiscal Year 2025/26 Budget and Capital Improvement Plan (CIP) as summarized in the following table.
W-7 Well No. 16. Development Amount
Change Order No. 3 Construction Costs
Contract $353,000
Contingency (10%) $35,300
Total Construction Costs $388,300
Funding: Amending the Fiscal 25/26 Budget
ARPA interest (Fund 303) $160,000
Water DIF (Fund 396) $153,000
Water fund Balance (Fund 280) $75,300
Total Funding $388,300
ALTERNATIVES:
1. City Council may reject recommendation.
ACTIONS FOLLOWING APPROVAL:
1. The resolution and change order will be sent to the Finance Department.
2. The City Administrator or Designee will execute related documents.
COUNCIL RESOLUTION NO # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA APPROVING CHANGE ORDER NO. 3 FOR THE WELL NO. 16 DEVELOPMENT PROJECT IN THE AMOUNT OF $388,300.00 AND AUTHORIZING THE CITY ADMINISTRATOR OR DESIGNEE TO EXECUTE RELATED DOCUMENTS, AND AMENDING THE FISCAL YEAR 2025/26 BUDGET WHEREAS, the City of Chowchilla is currently contracted with Zim Industries, Inc. for the Well No. 16 Development Project; and
WHEREAS, Zim Industries, Inc. has prepared Change Order Request No. 3 for items and tasks not included in the original bid proposal; and
WHEREAS, City of Chowchilla staff have reviewed Change Order Request No. 3 and approve it; and
WHEREAS, expenditure and transfer accounts will need to be amended within the Project budgets, and ARPA interest (Fund 303) budget in the amount of $160,000, Water DIF (Fund 396) budget in the amount of $153,000, Water fund Balance (Fund 280) budget in the amount of $75,300; and WHEREAS, an adequate fund balance is available in said Funds to allow for said increase of appropriations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. Approved Change Order Request No. 3 to Zim Industries, Inc. in the amount of $353,000 with a contingency of $35,300.
3. The City Administrator, or designee, is authorized to execute the change orders on behalf of the City of Chowchilla.
4. The Finance Director is authorized to make such other revisions, individual appropriation line-items, change in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution including the following amendments:
a. Transfer from ARPA interest (Fund 303) $160,000.00
b. Transfer from Water DIF (Fund 396) $153,000.00
c. Transfer from Water Fund balance (Fund 2800 $75,300
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of March, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
January 27, 2026
Attn: Spencer Supinger
Project: City of Chowchilla Well #16
Subject: Deep Well Vertical Turbine Pump & Motor
Zim Industries proposes to furnish & install the following:
Make: Flowserve
Conditions: 1,400 GPM @ 540’ TDH
1. (1) 9 Stage 12ENH Bowl Assy
2. (1) 10WTWL20 Discharge Head Assy
3. (450’) 10” x 1-11/16” Column Water Lube Complete
4. (1) 300 H.P. US VHS 1800 RPM, 460 V Motor
5. (1) 10” Flomatic Check Valves
6. (1) 10” x 5’ Suction Pipe & S.S. Cone Strainer
Note: Prices do not include any concrete pads, concrete structures, anchor bolts, pump house enclosure, electrical panels / VFD or wiring, meters, pressure level transducers, set of spare parts, pressure tanks, epoxy lined and coated column pipe, discharge piping, booster pumps, modification of pump site, casing, gravel or sounding tube extensions, or air-vent, any demolition of well site, construction permits, discharge of well water or permits.
Sincerely Submitted,
Stephen Routt
Zim industries
Lump Sum Installed $345,000.00
Adder Concrete Pad $8,000.00
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: March 26, 2026
AGENDA SECTION: New Business
SUBJECT: Presentation of the City’s Mid-Year Budget for FY 2025/26 PREPARED BY: Daniel Seeto - Finance Director
ATTACHMENTS: Mid-Year Spreadsheets
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Presentation only.
BACKGROUND:
In June 2025, Council approved the fiscal year 2025/2026 Operational and Capital Outlay Budget. A budget is an estimate of expenditures and revenues for the upcoming year and is monitored throughout the year for unforeseen activities. Annually, a mid-year review of the budget is performed to identify modifications that need to be made to the budget to reflect year-to-date activity and resulting year-end projections.
The mid-year review for the fiscal year 2025/2026 budget was performed through February 2026. This provides the most up to date and accurate information regarding actual revenue and expenses the City has incurred, which allows for the most accurate year-end projections.
REASON FOR RECOMMENDATION:
It is necessary to analyze where the City is at with the current year budget and any potential changes that will be needed for the rest of the year. Even if there are no budget amendments proposed, it is vital to have an update on the City’s financial position half way through the fiscal year. This information is relied upon for forecasting the next year’s budget.
FISCAL IMPACT:
All funds are evaluated in the mid-year review. Significant funds and projects are summarized in the attached spreadsheets.
ACTIONS FOLLOWING APPROVAL:
None.
City of Chowchilla "Mid-Year" Budget Update
General Fund & Related
Fiscal Year Ended June 30, 2026
Charges
for
Services
Reimburse
ments Grants Other
Capital /
Transfers Total Personnel Operating Capital Total
Beginning
Fund
Balance*
Projected
Revenues
Projected
Expenses
Ending
Fund
Balance
City Council 100-1605 - - - (500) - (500) (147) (2,111) - (2,258) 3,000 (119,653) City Clerk 100-1610 - - - - - - 29,248 6,239 - 35,487 - (327,387) City Attorney 100-1615 - - - - - - - - - - - (275,000)
General Services 100-1705 - - - 4,959 - 4,959 338 76,902 - 77,240 4,959 (2,421,431) City Administrator 100-1710 - - - - - - 37,823 (451) - 37,372 - (494,075) Finance 100-1720 - - - (3,100) - (3,100) 26,401 (13,207) - 13,194 5,100 (991,041) Police 100-2610 134,424 (21,600) 50,000 - - 162,824 300,757 (31,503) 211,899 481,153 532,306 (6,173,272) Police - Measure N 340-2610 - - - - - - 1,117 (22,505) - (21,388) - (699,896) Fire 100-2705 - (2,500) - 500 - (2,000) (412) (35,677) - (36,089) 12,224 (492,709) Fire - Measure N 340-2705 - - - - - - 87,383 (4,528) - 82,855 - (680,209) Community Development 100-4705 - 84,691 - - - 84,691 (17,685) 66,674 - 48,989 823,825 (1,219,687) Senior Services 100-6615 - - - - - - - - - - - (50,902) Parks & Facilities 100-6620 - - - 267 - 267 (8,051) (17,279) (5,000) (30,330) 79,864 (1,393,533) Community Relations 100-6625 1,892 3,000 - 6,000 - 10,892 15,288 (7,905) - 7,383 35,300 (303,658) General Fund Administration 100-1600
Original
Budget
Mid-Year
Budget Change
Property Taxes 1,746,629 1,556,705 189,924 1,746,629
Sales Taxes 2,244,184 2,402,400 (158,216) 2,244,184
Other Taxes 320,695 291,235 29,460 320,695
Franchise 330,000 352,000 (22,000) 330,000
Transient Lodging 342,428 373,390 (30,962) 342,428
VLF Swap 4,087,421 3,847,670 239,751 4,087,421
Other Revenues 292,146 268,933 23,213 292,146
Overhead 1,604,366 1,604,366 - 1,604,366
Measure N 340-1600
Sales Taxes - Measure N 2,767,967 2,871,072 (103,105) 2,767,967 Other Revenues 110,806 93,765 17,041 110,806
15,343,220 13,707,798 (15,642,453) 13,408,565
Explanations of Certain Changes *Fund Balances exclude net investment in capital assets **Transfers were netted in certain instances
Major Projects
Other Notes
Department 100-2615 was omitted because activity nets to zero.
Department 100-6610 was omitted due to limited changes and low activity.
Department 100-1712 was omitted due to limited changes and low activity.
Total Revenue Changes Total Expense Changes
A-3 Civic Center Generator: Budgeted 306k, project is nearly complete.
P-7 Ed Ray Park Lighting: Budgeted 150k, only minor charges for the year so far.
P-11 Pickleball Courts, Phase 2: Budgeted 275k, around 21k in engineering charges so far.
Funds 380-396 (developer impact fees) and 450-497 (CDBG/HOME grants) did not require significant changes for expenses and were omitted for analysis above.
The Police Personnel expense budget increase is due to three main factors: OT being higher due to not being fully staffed the majority of the year, salaries being higher because original projections did not include the entire MOU increases, and to account for the unfunded liability payment.
Police Capital increases are due to the upfitting charges for the 6 new vehicles, dash cameras, and change orders for the Tower Project.
Community Development Charges for Services and Operating expenses are both increased due to Developer Project expenses and related revenue.
Fire - Measure N Personnel expense budget increase is because of high OT balances as the third position has been vacant the majority of the year.
City of Chowchilla "Mid-Year" Budget Update
Enterprise and ISF
Fiscal Year Ended June 30, 2026
Charges
for
Services Other
Capital /
Transfers Total Personnel Operating Capital Total
Beginning
Fund
Balance*
Projected
Revenues
Projected
Expenses
Ending
Fund
Balance
Storm Drain 220-3650 36,924 8,424 (2,330,000) (2,284,652) 2,242 (948) (2,531,388) (2,530,094) 2,096,406 281,276 (277,057) 2,100,625 Sewer 240-5705 19,654 10,838 (19,833,700) (19,803,208) 44,570 (69,719) (20,313,700) (20,338,849) 5,547,261 2,978,182 (2,641,755) 5,883,688 Solid Waste 260-5605 6,358 22,334 - 28,692 - (157,293) - (157,293) 1,113,262 2,686,643 (2,300,570) 1,499,335 Water 280-7605 12,020 106,451 (32,515) 85,956 (102,587) (74,296) (1,264,983) (1,441,866) 294,419 5,043,193 (4,935,148) 402,464 Fleet 601-3615 - - - - 13,269 (416) - 12,853 3,853 336,397 (340,250) - IT 602-1715 - - - - 19,468 63,050 (17,477) 65,041 (106,744) 764,533 (838,197) (180,408) Explanations of Certain Changes *Fund Balances exclude net investment in capital assets Solid Waste Operating expenses were projected to increase moderately (around 4%), but instead are on pace to decrease by 3%.
Water Personnel expenses are down due to the budget accounting for an additional employee and due to vacancies during the year.
Major Projects
Other Notes
Funds 200, 310, 588-591 had either minor or no changes at all and were not included for analysis above.
Total Revenue Changes
SD-2 Kings Ave Storm Drain: Budgeted 2.33M, project application waiting to be approved. No updates expected until September 2026.
S-10 Fairmead Consolidation: Budgeted 20M, engineering costs of 350k have been incurred so far.
W-4 Well 15 Development: Budgeted 100k, nearly complete.
Total Expense Changes
S-3 Sewer Main Replacement: Budgeted 250k, no activity so far.
W-6 Water Tanks Backup Generators: Budgeted 533k, amount has been expended.
W-7 Well 16 Development: Budgeted $860,300, project is procuring a pump.
IT Operating expenses project to increase due to various renewals (VEAM, DUO, Sophos) and other switches, firewalls, and necessary software support through the end of the year.
S-4 Aeration Systems Upgrade Design: Budgeted 700k, no activity so far.
S-8 Install Screw Press Design: Budgeted 110k, no activity so far.
City of Chowchilla "Mid-Year" Budget Update
Streets
Fiscal Year Ended June 30, 2026
LTF/STA
SB125 /
Grants Other
Capital /
Transfers Total Personnel Operating Capital Total
Beginning
Fund
Balance
Projected
Revenues
Projected
Expenses
Ending
Fund
Balance
Streets 305-3620 - 345,622 15,628 - 361,250 21,206 1,432 - 22,638 1,561,387 6,674,521 (6,537,783) 1,698,125 Transit 325-3705 599,910 (51,581) (1,500) 546,829 17,675 2,447 - 20,122 (714,405) 1,281,824 (755,117) (187,698) Explanations of Certain Changes
Streets LTF is increased due to prior year amounts being received (for accounting purposes) in the current year.
Transit SB125 is increased due to receipt of the advance to begin the electrification project.
Major Projects
R-14 Bridge Preventative Maintenance Program: Budgeted 175k, still in the design phase.
R-16 Avenue 24 Reconstruction: Budgeted 758k, this is on hold currently.
R-8 Ave 24 1/2 Rehab Project: Budgeted 889k, notice of completion has been filed.
Total Revenue Changes Total Expense Changes
R-12 CMAQ Pedestrian Improvements: Budgeted 1.47M, this is on-going and 770k was spent in 25-26. Total 951k has been spent.
R-13 Bridge No. 41C0033 HBP Project: Budgeted 330k, still in the design phase.
Transit SB1: Purchase of a van with SB1 funding, expected delivery before year-end.
Transit SB125: Electrification Project, just starting early phases.
R-19 Rd 15 1/2 Rehab Project: Budgeted 889k, design has been completed and it is out to bid.
R-22 HSIP - Systemic Improvements Intersections: Budgeted 599k, design is complete and we are waiting on permits.
R-24 Ventura Ave Pavement Resurfacing: Budgeted 420k, we are still in the budgeting phase.