AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, April 14, 2026
Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
OPEN SESSION – 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
• Proclamation: Child Abuse Prevention Month
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 3 of this agenda packet.
City Council Meeting AGENDA April 14, 2026
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the March 26, 2026 Goal Setting Meeting Minutes (McClendon)
3.2 Approval of the March 26, 2026 Special City Council Meeting Minutes (McClendon)
3.3 Consideration and Acceptance of the March 2026 Check Register Report (Seeto)
3.4 Consideration and Adoption of a City Council Resolution Approving the Mid-Year Budget Amendments for the Fiscal Year Ending June 30, 2026 (Seeto) PUBLIC HEARINGS – Section 4
4.1 Introduction and First Reading of an Ordinance Amending Section 4.04.360 of the Chowchilla Municipal Code Related to Bid Protest Procedures (Pruett) DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Second Reading and Adoption of an Ordinance Levying and Apportioning Special Taxes Within the City of Chowchilla Community Facilities District No. 2025-2 (Pruett)
6.2 Consideration and Adoption of a City Council Resolution Authorizing Allocation from the Council contingency Fund for the Coarsegold Rodeo Grounds Sponsorship Request (Wisener)
6.3 Informational Item Only: Pavement Management Report Presentation (Ensminger) ANNOUNCEMENTS – Section 7
APR 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM APR 20 AIRPORT ADVISORY MEETING., COUNCIL CHAMBERS, 5PM APR 24 COMMUNITY PAINT NIGHT, SENIOR CENTER, 6PM
APR 28 CITY COUNCIL MEETING COUNCIL CHAMBERS, 4PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 9th day of April, 2026 at or before 5:00 pm.
April 14, 2026 City Council Meeting | 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/81229570756?pwd=PmRZ2PxYwKTYZzlLbOQd7XWhaeZey I.1
Passcode: 546 689
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 812 2957 0756
Passcode: 546 689
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
Special City Council Goal Setting Workshop
City Council Chamber
Chowchilla City Hall - 130 S. 2nd Street, Chowchilla, CA 93610 Thursday, March 26, 2026 – 2:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez (Absent), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Deputy Director Joe Roman, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, Kurt Wlodarczyk, City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar
OPEN SESSION – 2:00 PM
GOAL SETTING WORKSHOP - Section 1
1.1 Discussion Regarding Fiscal Year 2026/2027 Goals and Priorities to Incorporate into the Budget (Pruett)
ADJOURNMENT
Mayor Smith adjourned the Special Cit Council Goal Setting Wrokshop at 3:29 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
SPECIAL City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Thursday, March 26, 2026
Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez (Absent), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Deputy Director Joe Roman, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, Kurt Wlodarczyk, City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None OPEN SESSION – 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
1.1 Proclamation – National Public Safety Telecommunicators Week
PUBLIC ADDRESS
Dennis Haworth, Executive Director of Chamber of Commerce, reported on a busy month with four new Chamber members being added. Announced a community workshop with Access Plus Capital and an upcoming Craig Judd art show on April 25. He also thanked staff for a successful Easter Scramble event.
Cameron Beckman, addressed the Council on weed abatement on his property and wanted removal, although this comment was better serviced under public comment for Item 4.2, the Council accepted it will and apply his comment as such.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Pro Tem Barragan reported attending the ICSC-Monterey conference.
Council Member Ahmed reported attending ICSC-Monterey conference and complimented the City’s booth that was set up there.
City Council Meeting MINUTES March 26, 2026
Mayor Smith reported attending a high school baseball fundraiser at the golf course, noting it was well attended and successful. Also attended the ICSC-Monterey conference and complimented staff on a well prepared and busy booth.
2.2 STAFF VERBAL REPORTS
Fire Chief Gaumnitz: Reported 84 incidents and 385 individual responses for the month. Met with neighboring fire leadership to update the auto aid agreement and review response mapping zones. Announced that the department maintained an ISO rating of Level 4, placing it in the top 25% nationwide, with strong scores in water and communications systems.
Police Chief Palmer: Reported 2,387 calls for service, 1,171 proactive stops, 66 misdemeanor arrests, 14 felony arrests, and 32 citations issued. Noted the department is now fully staffed with 22 sworn officers, with no current vacancies or pending departures.
Public Works Director Ensminger: Reported successful testing of the new City Hall emergency generator, including automatic transfer switch functionality. Staff identified and addressed minor equipment issues during testing. Provided update on a water main break, including temporary repair and planned permanent fix. Noted staff support for the Easter event and announced upcoming Greenhill’s community cleanup.
Community & Economic Development Director Munoz: Attended planning training and ICSC conference; continues to process permits and support development. Reported meetings with developers and highlighted new businesses opening, including auto sales, coaching, and fitness establishments.
Finance Director Seeto: Reported the financial audit is nearly complete and expected to result in a clean opinion, with only a minor management letter related to leases.
Director of Recreation & Community Engagement Wisener: Reported the Easter event was well attended with positive community feedback; included activities, entertainment, and partnerships with local organizations and sponsors. Announced preparation for a community budget survey.
Deputy City Clerk Escobar: Reported departments have completed review of the records retention schedule, now in final update stages. Coordinating records management and shred event with approximately 260 boxes scheduled for onsite shredding.
City Clerk McClendon: Mentioned that Deputy City Clerk Escobar is also pursuing professional certification for City Clerk.
City Administrator Pruett: Provided update on CFD refunding process, including next steps such as appraisals, disclosures, and coordination with stakeholders. Attended regional meetings, conferences, and training.
CONSENT CALENDAR – Section 3
3.1 Approval of the March 10, 2026 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the February 2026 Financial Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Designating Eligible Projects for Fiscal Year 2026-27 Funded by SB 1: The Road Repair and Accountability Act of 2017 (Ensminger)
Motion by Council Member Ahmed Barragan, Seconded by Mayor Pro Tem Barragan to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Council Member Chavez absent.
City Council Meeting MINUTES March 26, 2026
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution Approving the Permanent Local Housing Allocation (PLHA) Amendment Plan and Authorizing the City Administrator to Execute all Related Documents Thereto (Munoz) The Mayor opened the public hearing at 4:29 p.m. There was no public comment. The public hearing was closed at 4:29 p.m.
Motion by Mayor Pro Tem Barragan, Seconded by Council Member Troost to Approve Council Resolution #10-26, Approving the Permanent Local Housing Allocation (PLHA) Amendment Plan and Authorizing the City Administrator to Execute all Related Documents Thereto. Motion passed by roll call vote with Council Member Chavez absent.
4.2 Consideration and Adoption of a City Council Resolution Related to Hearing Protests of any Affected Property Owners and Authorizing the City Administrator to Execute Necessary Documents (2026 Weed Abatement Program) (Gaumnitz) The Mayor opened the public hearing at 4:33 p.m. There was no public comment. The public hearing was closed at 4:34 p.m.
Motion by Council Member Troost, Seconded by Council Member Ahmed to Approve City Council Resolution #11-26, Related to Hearing Protests of any Affected Property Owners and Authorizing the City Administrator to Execute Necessary Documents (2026 Weed Abatement Program).
Motion passed by roll call vote with Council Member Chavez absent.
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Approving Change Order for Well No. 16 Development Project in the Amount of $388,300 and Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year 2025/26 Budget (Ensminger)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #12-26, Approving Change Order for Well No. 16 Development Project in the Amount of $388,300 and Authorizing the City Administrator or Designee to Execute Related Documents, and Amending the Fiscal Year Budget. Motion passed by roll call vote with Council Member Chavez absent.
6.2 Presentation of the City’s Mid-Year Budget of Fiscal Year 2025/26 (Seeto) ANNOUNCEMENTS – Section 7
MAR 28 CHOWCHILLA FAIR DINNER, CHOWCHILLA FAIRGROUNDS, 6PM APR 11 CHOWCHILLA K9 BENEFIT DINNER, CHOWCHILLA FAIRGROUNDS, 5:30PM APR 14 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
APR 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM City Council Meeting MINUTES March 26, 2026
ADJOURNMENT
Mayor Smith adjourned the Special City Council meeting at 5:16 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: Tuesday, April 14, 2026
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: Check list report
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational only. The invoices paid are shown in the attached listing of invoices.
BACKGROUND:
Presented this evening is a list of invoices paid in March 2026.
REASON FOR RECOMMENDATION:
Informational item only.
FISCAL IMPACT:
Each item shown on the invoice list includes a description of that item and the amount of the invoice.
ALTERNATIVES:
Not applicable.
ACTIONS FOLLOWING APPROVAL:
None.
4/2/2026 10:58:30 AM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 03/01/2026 - 03/31/2026
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
03/09/2026 71223 CA State Disbursement Unit Accounts Payable Outstanding Check -290.76 03/09/2026 71224 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -1,204.00 03/09/2026 71225 Void Check Accounts Payable Voided Check 0.00 03/09/2026 71226 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 03/09/2026 71227 Chowchilla Mid-Management Accounts Payable Outstanding Check -120.00 03/09/2026 71228 Chowchilla Office Accounts Payable Outstanding Check -136.00 03/09/2026 71229 Fitness Peak Accounts Payable Outstanding Check -70.00 03/09/2026 71230 Franchise Tax Board- Tax Accounts Payable Outstanding Check -200.00 03/09/2026 71231 U.S. Bank (PARS) Accounts Payable Outstanding Check -290.22 03/10/2026 71232 A-1 National Fencing, Inc Accounts Payable Outstanding Check -1,940.00 03/10/2026 71233 AFLAC Accounts Payable Outstanding Check -967.14 03/10/2026 71234 Airespring Inc Accounts Payable Outstanding Check -555.91 03/10/2026 71235 Allstar Fire Equipment Inc. Accounts Payable Outstanding Check -15,333.75 03/10/2026 71236 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -458.32 03/10/2026 71237 Anderson Pump Co Accounts Payable Outstanding Check -1,250.00 03/10/2026 71238 AT & T Accounts Payable Outstanding Check -96.30 03/10/2026 71239 AT & T CALNET Accounts Payable Outstanding Check -870.64 03/10/2026 71240 AutoZone Parts, Inc Accounts Payable Outstanding Check -404.97 03/10/2026 71241 Badger Meter Inc. Accounts Payable Outstanding Check -691.70 03/10/2026 71242 BSK Associates Accounts Payable Outstanding Check -1,169.27 03/10/2026 71243 Bumpin N Jumpin Party Rentals LLC Accounts Payable Outstanding Check -280.00 03/10/2026 71244 CDW Government, Inc. Accounts Payable Outstanding Check -3,577.96 03/10/2026 71245 Central Valley Millwright, Inc. Accounts Payable Outstanding Check -1,064.00 03/10/2026 71246 Comcast Accounts Payable Outstanding Check -249.91 03/10/2026 71247 Comcast Accounts Payable Outstanding Check -43.51 03/10/2026 71248 Consolidated Electrical Distributors Accounts Payable Outstanding Check -376.49 03/10/2026 71249 Cornerstone Structural Engineering Group, Inc. Accounts Payable Outstanding Check -29,226.70 03/10/2026 71250 Deepak Singh Accounts Payable Outstanding Check -281.54 03/10/2026 71251 Don Berry Construction, Inc. Accounts Payable Outstanding Check -622,970.80 03/10/2026 71252 Enviroclean Sanitation Supply Accounts Payable Outstanding Check -235.44 03/10/2026 71253 Farmers Hardware Accounts Payable Outstanding Check -1,956.15 03/10/2026 71254 Void Check Accounts Payable Voided Check 0.00 03/10/2026 71255 Fastenal Company Accounts Payable Outstanding Check -165.97 03/10/2026 71256 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -10.28 03/10/2026 71257 First Due Accounts Payable Outstanding Check -1,870.00 03/10/2026 71258 Howell Communications Inc. Accounts Payable Outstanding Check -40,760.00 Bank Transaction Report Issued Date Range: -
4/2/2026 10:58:30 AM Page 2 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/10/2026 71259 JMP Office Technologies Accounts Payable Outstanding Check -647.45 03/10/2026 71260 Joshua Cobb Accounts Payable Outstanding Check -92.00 03/10/2026 71261 Kellogg Supply Accounts Payable Outstanding Check -391.81 03/10/2026 71262 Madera Pumps Inc. Accounts Payable Outstanding Check -392.97 03/10/2026 71263 Madera Tribune Accounts Payable Outstanding Check -708.50 03/10/2026 71264 Mary Downs Accounts Payable Outstanding Check -230.10 03/10/2026 71265 Medvetta Financial Inc. Accounts Payable Outstanding Check -75.00 03/10/2026 71266 Michael Wallen Accounts Payable Outstanding Check -653.60 03/10/2026 71267 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -1,877.82 03/10/2026 71268 ODP Business Solutions, LLC Accounts Payable Outstanding Check -677.34 03/10/2026 71269 O'Reilly Auto Parts Accounts Payable Outstanding Check -61.72 03/10/2026 71270 PACE Supply Corp Accounts Payable Outstanding Check -2,211.50 03/10/2026 71271 Power Business Technology LLC Accounts Payable Outstanding Check -24.90 03/10/2026 71272 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -17,960.00 03/10/2026 71273 Prudential Overall Supply Accounts Payable Outstanding Check -99.79 03/10/2026 71274 Quad Knopf, Inc. Accounts Payable Outstanding Check -45,976.91 03/10/2026 71275 R & H Wholesale Supply, Inc Accounts Payable Outstanding Check -472.97 03/10/2026 71276 R & R Pool Service Accounts Payable Outstanding Check -140.00 03/10/2026 71277 Railworks Track Systems LLC Accounts Payable Outstanding Check -430.00 03/10/2026 71278 Rain for Rent Accounts Payable Outstanding Check -2,638.23 03/10/2026 71279 Rick Manuel Medeiros Accounts Payable Outstanding Check -600.00 03/10/2026 71280 Rod Pruett Accounts Payable Outstanding Check -273.00 03/10/2026 71281 Rosenbalm Rockery Inc. Accounts Payable Outstanding Check -818.71 03/10/2026 71282 Ross Recreation Equipment Inc. Accounts Payable Outstanding Check -2,806.82 03/10/2026 71283 S & W Auto Parts Inc. Accounts Payable Outstanding Check -17.36 03/10/2026 71284 Samsara Inc. Accounts Payable Outstanding Check -379.93 03/10/2026 71285 San Joaquin Valley Unified Air Pollution Control District Accounts Payable Outstanding Check -314.00 03/10/2026 71286 Terra West Construction Inc Accounts Payable Outstanding Check -146,694.97 03/10/2026 71287 T-Mobile USA Inc Accounts Payable Outstanding Check -346.85 03/10/2026 71288 US BANK (CAL-CARD) Accounts Payable Outstanding Check -7,390.03 03/10/2026 71289 US Post Office Accounts Payable Outstanding Check -3,780.28 03/10/2026 71290 Van De Pol Petroleum Accounts Payable Outstanding Check -8,193.77 03/10/2026 71291 Vulcan Materials Company Accounts Payable Outstanding Check -1,455.16 03/10/2026 71292 Waseem Ahmed Accounts Payable Outstanding Check -344.80 03/13/2026 71293 Comcast Accounts Payable Outstanding Check -1.14 03/13/2026 71294 Denise Munoz Accounts Payable Outstanding Check -257.00 03/13/2026 71295 Denise Munoz Accounts Payable Outstanding Check -436.80 03/13/2026 71296 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,200.92 03/13/2026 71297 Home Depot Credit Services Accounts Payable Outstanding Check -3,506.04 03/13/2026 71298 Void Check Accounts Payable Voided Check 0.00 03/13/2026 71299 John Chavez Accounts Payable Outstanding Check -344.80 03/13/2026 71300 Kelly Smith Accounts Payable Outstanding Check -344.80 03/13/2026 71301 Lozano Smith, LLP Accounts Payable Outstanding Check -23,533.01 Bank Transaction Report Issued Date Range: -
4/2/2026 10:58:30 AM Page 3 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/13/2026 71302 Madera Tribune Accounts Payable Outstanding Check -845.00 03/13/2026 71303 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -146,703.99 03/13/2026 71304 MuniServices LLC Accounts Payable Outstanding Check -1,207.48 03/13/2026 71305 Occupational Health Centers of California Accounts Payable Outstanding Check -257.00 03/13/2026 71306 ODP Business Solutions, LLC Accounts Payable Outstanding Check -191.79 03/13/2026 71307 O'Reilly Auto Parts Accounts Payable Outstanding Check -71.51 03/13/2026 71308 PARS Accounts Payable Outstanding Check -517.44 03/13/2026 71309 Principal Life Insurance Company Accounts Payable Outstanding Check -9,637.25 03/13/2026 71310 Prudential Overall Supply Accounts Payable Outstanding Check -401.48 03/13/2026 71311 Quad Knopf, Inc. Accounts Payable Outstanding Check -6,913.40 03/13/2026 71312 Rain for Rent Accounts Payable Outstanding Check -8,719.72 03/13/2026 71313 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,750.99 03/13/2026 71314 Townsend Public Affairs, Inc. Accounts Payable Outstanding Check -4,500.00 03/13/2026 71315 US BANK (CAL-CARD) Accounts Payable Outstanding Check -28,009.61 03/13/2026 71316 Van De Pol Petroleum Accounts Payable Outstanding Check -6,962.00 03/13/2026 71317 Zions Bancorporation, National Association Accounts Payable Outstanding Check -625.00 03/13/2026 71318 ZOOM Video Communications Inc Accounts Payable Outstanding Check -949.32 03/13/2026 71319 Erica Soriano Utility Billing Outstanding Check -153.99 03/13/2026 71320 Gregory Reitz Utility Billing Outstanding Check -80.43 03/20/2026 71321 CA State Disbursement Unit Accounts Payable Outstanding Check -290.76 03/20/2026 71322 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -1,204.00 03/20/2026 71323 Void Check Accounts Payable Voided Check 0.00 03/20/2026 71324 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 03/20/2026 71325 Chowchilla Mid-Management Accounts Payable Outstanding Check -120.00 03/20/2026 71326 Chowchilla Office Accounts Payable Outstanding Check -136.00 03/20/2026 71327 Fitness Peak Accounts Payable Outstanding Check -70.00 03/20/2026 71328 Franchise Tax Board- Tax Accounts Payable Outstanding Check -200.00 03/20/2026 71329 U.S. Bank (PARS) Accounts Payable Outstanding Check -214.02 03/25/2026 71330 2-A's Contracting Inc Accounts Payable Outstanding Check -568.00 03/25/2026 71331 Aanonson Sprinkler Company Accounts Payable Outstanding Check -88.87 03/25/2026 71332 Alert-O-Lite Inc. Accounts Payable Outstanding Check -76.36 03/25/2026 71333 AT & T CALNET Accounts Payable Outstanding Check -287.87 03/25/2026 71334 AutoZone Parts, Inc Accounts Payable Outstanding Check -119.03 03/25/2026 71335 Baker Supplies and Repairs Accounts Payable Outstanding Check -315.38 03/25/2026 71336 BSK Associates Accounts Payable Outstanding Check -388.39 03/25/2026 71337 Consolidated Electrical Distributors Accounts Payable Outstanding Check -69.33 03/25/2026 71338 Emily Huckabee Accounts Payable Outstanding Check -230.00 03/25/2026 71339 Ernest Packing Solutions-Fresn Accounts Payable Outstanding Check -387.80 03/25/2026 71340 Farmers Hardware Accounts Payable Outstanding Check -463.89 03/25/2026 71341 Void Check Accounts Payable Voided Check 0.00 03/25/2026 71342 Flex Technology Group LLC Accounts Payable Outstanding Check -826.52 03/25/2026 71343 Grainger Accounts Payable Outstanding Check -250.26 03/25/2026 71344 Healthwise Services, LLC Accounts Payable Outstanding Check -410.27 Bank Transaction Report Issued Date Range: -
4/2/2026 10:58:30 AM Page 4 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/25/2026 71345 Joann McClendon Accounts Payable Outstanding Check -698.60 03/25/2026 71346 Kellogg Supply Accounts Payable Outstanding Check -1,724.33 03/25/2026 71347 Metro Uniform of Merced Accounts Payable Outstanding Check -54.79 03/25/2026 71348 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -149,433.57 03/25/2026 71349 O'Reilly Auto Parts Accounts Payable Outstanding Check -418.03 03/25/2026 71350 Quad Knopf, Inc. Accounts Payable Outstanding Check -54,063.98 03/25/2026 71351 Rahn's Fire Safety Services Accounts Payable Outstanding Check -690.48 03/25/2026 71352 Robin Roman Accounts Payable Outstanding Check -683.20 03/25/2026 71353 Ronald Reyes Accounts Payable Outstanding Check -115.00 03/25/2026 71354 Ross Recreation Equipment Inc. Accounts Payable Outstanding Check -4,169.13 03/25/2026 71355 S & W Auto Parts Inc. Accounts Payable Outstanding Check -13.57 03/25/2026 71356 Southern Tire Mart LLC Accounts Payable Outstanding Check -322.98 03/25/2026 71357 Terra West Construction Inc Accounts Payable Outstanding Check -32,818.97 03/25/2026 71358 Toshiba Financial Services Accounts Payable Outstanding Check -2,545.25 03/25/2026 71359 US BANK (CAL-CARD) Accounts Payable Outstanding Check -33.87 03/25/2026 71360 Van De Pol Petroleum Accounts Payable Outstanding Check -2,157.63 03/25/2026 71361 W.M. Lyles Co. Accounts Payable Outstanding Check -29,554.50 03/25/2026 71362 Waley Ahmed Accounts Payable Outstanding Check -69.00 03/27/2026 71363 Alert-O-Lite Inc. Accounts Payable Outstanding Check -186.10 03/27/2026 71364 American Fidelity Assurance Accounts Payable Outstanding Check -1,441.36 03/27/2026 71365 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -458.32 03/27/2026 71366 AT & T Accounts Payable Outstanding Check -106.29 03/27/2026 71367 Baker Supplies and Repairs Accounts Payable Outstanding Check -310.06 03/27/2026 71368 Brandley Engineering, Inc. Accounts Payable Outstanding Check -5,342.50 03/27/2026 71369 Brown's Dock & Door, Inc Accounts Payable Outstanding Check -6,750.00 03/27/2026 71370 Chowchilla Auto Ag & Industrial Accounts Payable Outstanding Check -78.56 03/27/2026 71371 Chowchilla-Madera County Fair Accounts Payable Outstanding Check -60.00 03/27/2026 71372 Consolidated Electrical Distributors Accounts Payable Outstanding Check -12.18 03/27/2026 71373 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -94.00 03/27/2026 71374 Department of Justice/Acc Accounts Payable Outstanding Check -454.00 03/27/2026 71375 Department of Justice/Acc B/A Accounts Payable Outstanding Check -70.00 03/27/2026 71376 Farmers Hardware Accounts Payable Outstanding Check -312.91 03/27/2026 71377 Fresno Madera Counties Police Chief's As Accounts Payable Outstanding Check -400.00 03/27/2026 71378 Horizon Distributors Inc. Accounts Payable Outstanding Check -258.31 03/27/2026 71379 L.N. Curtis & Sons Accounts Payable Outstanding Check -3,505.61 03/27/2026 71380 Law & Associates Investigations Accounts Payable Outstanding Check -1,600.00 03/27/2026 71381 Mace Pest Control Accounts Payable Outstanding Check -90.00 03/27/2026 71382 Mary Downs Accounts Payable Outstanding Check -67.60 03/27/2026 71383 NBS Accounts Payable Outstanding Check -2,659.78 03/27/2026 71384 ODP Business Solutions, LLC Accounts Payable Outstanding Check -307.75 03/27/2026 71385 O'Reilly Auto Parts Accounts Payable Outstanding Check -179.43 03/27/2026 71386 Pacific Plan Review Inc Accounts Payable Outstanding Check -603.75 03/27/2026 71387 Phoenix Group Information Systems Accounts Payable Outstanding Check -644.56 Bank Transaction Report Issued Date Range: -
4/2/2026 10:58:30 AM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/27/2026 71388 Power Business Technology LLC Accounts Payable Outstanding Check -621.55 03/27/2026 71389 Prudential Overall Supply Accounts Payable Outstanding Check -126.03 03/27/2026 71390 Quad Knopf, Inc. Accounts Payable Outstanding Check -2,848.26 03/27/2026 71391 Rahn's Fire Safety Services Accounts Payable Outstanding Check -1,423.35 03/27/2026 71392 S & W Auto Parts Inc. Accounts Payable Outstanding Check -120.68 03/27/2026 71393 Self Help Enterprises Accounts Payable Outstanding Check -488.88 03/27/2026 71394 Southern Tire Mart LLC Accounts Payable Outstanding Check -808.42 03/27/2026 71395 Stericycle, Inc. Accounts Payable Outstanding Check -170.16 03/27/2026 71396 Sunbelt Rentals Inc. Accounts Payable Outstanding Check -920.14 03/27/2026 71397 US BANK (CAL-CARD) Accounts Payable Outstanding Check -1,106.80 03/27/2026 71398 USA BlueBook Accounts Payable Outstanding Check -995.99 03/27/2026 71399 Vision Service Plan - (CA) Accounts Payable Outstanding Check -860.81 03/27/2026 71400 West Coast Pet Memorial Service Accounts Payable Outstanding Check -457.99 Bank Account 200650906 Total: (178) -1,555,171.69
Bank Account: 200695379 - Payroll-Tri Counties
03/06/2026 715 715 Payroll Outstanding Check -284.40
03/06/2026 03/05/2026 716 716 Payroll Cleared Check 0.00 03/06/2026 717 717 Payroll Outstanding Check -208.12
03/06/2026 718 718 Payroll Outstanding Check -284.40
Bank Account 200695379 Total: (4) -776.92
Report Total: (182) -1,555,948.61
Bank Transaction Report Issued Date Range: -
4/2/2026 10:58:30 AM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 178 -1,555,171.69
200695379 Payroll-Tri Counties 4 -776.92
Report Total: 182 -1,555,948.61
Cash Account Count Amount
**No Cash Account** 6 0.00
999 999-0100-0215 Cash In Bank 173 -1,555,171.69
999 999-0100-0216 Cash In Bank (Payroll) 3 -776.92
Report Total: 182 -1,555,948.61
Transaction Type Count Amount
Check 182 -1,555,948.61
Report Total: 182 -1,555,948.61
REPORT TO THE CITY COUNCIL
Item 3.4
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: Tuesday, April 14, 2026
AGENDA SECTION: Consent
SUBJECT: Mid-Year Budget Amendments
PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Staff recommends the City Council approve the resolution accepting the Mid-year Budget Amendments for fiscal year 2025-2026.
BACKGROUND:
During the March 26, 2026 Special City Council Meeting there was a presentation of the proposed revenue and expense changes to the fiscal year 2025-2026 budget. These were presented at a level that included funds, departments, and broad financial statement style line-item categories. The listing for this meeting has been condensed to single totals by fund that exceed the $100,000 threshold requiring City Council approval.
REASON FOR RECOMMENDATION:
Throughout the year there are always differences compared to original budgets. The City needs to analyze budget-to-actuals, incorporate changes, and project through the remainder of the year the likely remaining costs. The Mid-Year also serves as a benchmark to forecast the budget for the upcoming year. The amendments proposed are necessary to reallocate or add resources to proper accounts so the regular payable processes can continue. Approving the budget amendments on a cumulative basis is operationally more efficient.
FISCAL IMPACT:
All funds were evaluated during the Mid-Year review process. The list of funds with cumulative amendments exceeding $100,000 is as follows:
A. General Fund: $102,938
The largest General Fund amendments for revenues are an increase in projected Property Taxes and VLF Swap, and a decrease in Sales Taxes. The largest amendments for expenditures are an increase in Police Department salaries (original budget projections did not include the full MOU increase as labor negotiations were on-going), overtime (the expectation was to be fully staffed the whole year but the department wasn’t), and capital expenses (upfitting for vehicles, change orders for the Tower Project).
B. Measure N Fund: $147,531
The largest Measure N Fund amendments for revenue are a decrease in Sales Taxes. The largest amendment for expenditures is for Fire Department overtime (intended third position has been vacant for the majority of the year).
ALTERNATIVES:
City Council may reject proposed budget amendments.
ACTIONS FOLLOWING APPROVAL:
Finance will update all individual line items amended during the Mid-Year budget review.
COUNCIL RESOLUTION # XX-26
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA,
CALIFORNIA APPROVING THE MID-YEAR BUDGET AMENDMENTS FOR THE FISCAL YEAR ENDING JUNE 30, 2026
WHEREAS, on June 24, 2025, the City of Chowchilla City Council adopted the fiscal year 2025-2026 City Operating and Capital budget, WHEREAS, per Resolution #49-25, Item #5, the City of Chowchilla requires City Council approval to increase appropriations in excess of $100,000 per fund; and, WHEREAS, the General Fund cumulative net budget amendments are $102,938 and the Measure N Fund cumulative net budget amendments are $147,531; and, WHEREAS, all other funds’ cumulative net budget amendments are less than $100,000.
NOW THEREFORE, THE COUNCIL OF THE CITY OF CHOWCHILLA does hereby resolve, find and order as follows:
1. The above recitals are true and correct.
2. The Mid-Year budget amendments are approved and accepted.
3. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla at a regular meeting held on the 14th day of April, 2026, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 4.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: Tuesday, April 14, 2026
AGENDA SECTION: Public Hearing
SUBJECT: Introduction and First Reading of an Ordinance Amending Section 4.04.360 of the Chowchilla Municipal Code Related to Bid Protest Procedures.
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Draft Ordinance
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council conduct a public hearing, introduce, and waive the first reading of an Ordinance amending Section 4.04.360 of the Chowchilla Municipal Code to establish updated rules and procedures for protests of publicly bid contracts.
BACKGROUND:
Section 4.04.360 of the Chowchilla Municipal Code allows a prospective bidder, offeror, or contractor, to submit a protest regarding the solicitation or award of a contract. However, as currently written, Section
4.04.360 does not provide procedures and rules related to the submission, routing, processing, resolution, or determination of such protests. The lack of detailed procedures can cause uncertainty for prospective bidders and City staff alike.
Additionally, Section 4.04.360 provides that a contract award is stayed upon the submission of a bid protest, “until all administrative and judicial remedies have been exhausted or until the city council makes a determination on the record that the award of a contract without delay is necessary to protect substantial interests of the city.” Staying a contract award upon receipt of a bid protest and until all potential administrative and judicial remedies are exhausted is not required by law and has the potential to cause significant delays in business conducted by the City.
The proposed ordinance would amend Section 4.04.360 to be consistent with other jurisdictions throughout the region and the state. The proposed ordinance would remove the stay provision and adopt a new procedure for the timely submission and processing of bid protests. These procedures include timelines by which an actual or prospective bidder may protest an invitation for bid or a contract award, payment of a non-refundable fee of $50.00 to cover administrative costs associated with processing the protest, and a requirement that protesting bidders attend the City Council meeting at which the contract award will be considered.
The proposed ordinance clarifies the City Administrator’s role in processing bid protests and making recommendations to the City Council. In accordance with existing law, the ordinance retains and clarifies that the City Council may, at its sole discretion, waive immaterial and inconsequential bid irregularities, accept or reject bids, or abandon a project.
REASON FOR RECOMMENDATION:
The current bid protest procedures in Section 4.04.360 include procedures that are not required by law and carry the potential to significantly disrupt the orderly conduct of the City’s business. Additionally, there are several ambiguities regarding the processing of bid protests. The proposed ordinance will remove unnecessary procedures and provide a clear and streamlined process for the submission and resolution of protests. This will provide clarity to actual or prospective bidders and improve the efficiency of the City’s contract award process. Finally, there are costs associated with the City’s internal processing of bid protests which will be alleviated in part by the requirement to pay a non-refundable fee when submitting a protest. This is also intended to deter frivolous protests.
FISCAL IMPACT:
Minimal. While it will provide a $50.00 non-refundable fee, that fee partially offsets the costs associated with processing a bid protest. Prior bid protest costs were absorbed by the City. This does not generate revenue or provide a source of funds. The number of bid protests is expected to remain small.
ALTERNATIVES:
1. Continue the item to a future meeting;
2. Direct staff to revise the ordinance and return to introduce the updated ordinance at a future meeting; or
3. Not approve the ordinance and leave the current bid protest procedures in place.
ACTIONS FOLLOWING APPROVAL:
The ordinance will return to the City Council for a second reading and consideration at a subsequent regular meeting. If adopted, the ordinance will become effective thirty (30) days from the date of adoption.
ORDINANCE # XXX-26
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA AMENDING SECTION 4.04.360 OF THE CHOWCHILLA MUNICIPAL CODE RELATED TO BID PROTEST
PROCEDURES
THE CITY COUNCIL OF THE CITY OF CHOWCHILLA DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 4.04.360 (“Bid Protests”) of the City Municipal Code is hereby amended to read as follows:
4.04.360 Bid Protests.
A. Right to Protest.
Any actual or prospective bidder, offeror, or contractor (excluding subcontractors or others with a secondary interest) who is aggrieved in connection with the solicitation of a contract may protest to the City Council.
B. Procedure for Bid Protests.
1. A protest with respect to an invitation for bids shall be submitted to the City Administrator in writing no later than 5:00 p.m. on the closing date of bids.
2. A protest regarding the award of a contract must be submitted in writing, to the City Administrator, within five (5) calendar days after such aggrieved person, who submitted a timely bid, knows or should have known of the facts giving rise thereto.
3. The protestor is required to submit a non-refundable fee of $50 to cover the administrative cost of processing the protest.
4. The City Administrator or designee shall consider the grounds of a timely protest when making recommendations to the City Council regarding an invitation for bids or the award of a contract. Such recommendations are made at the sole and absolute discretion of the City Administrator or designee. The City Administrator or designee shall provide notice to a protestor regarding their recommendation to the City Council. Such notice shall be provided five (5) calendar days prior to the meeting of the City Council in which a contract subject to the protest is awarded. However, if a protestor does not receive notice of the City Administrator or designee’s recommendation prior to a meeting of the City Council in which a contract subject to their protest is awarded, it will not constitute a waiver of any requirements in this section.
5. If a protestor does not attend a meeting in which a contract subject to their protest is made, such protest shall be considered waived.
6. A copy of the protest and all supporting documents must be concurrently transmitted by fax or by email, by or before the Bid Protest Deadline, to the protested bidder and any other bidder who has a reasonable prospect of receiving an award depending on the outcome of the protest.
7. The City reserves the right, acting in its sole discretion, to waive immaterial bid irregularities, to accept or reject any and all bids, or to abandon a project entirely.
SECTION 2. This ordinance supersedes and replaces any prior language in Section 4.04.360 or elsewhere in the Municipal Code that deals with Bid Protests.
SECTION 3. EFFECTIVE DATE. This ordinance shall take effect thirty (30) days after adoption.
INTRODUCED at a regular City Council meeting on the 14th day of April, 2026.
PASSED AND ADOPTED by the City Council of the City of Chowchilla, this 28th day of April 2026, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
Meeting of: Tuesday, April 14, 2026
AGENDA SECTION: New Business
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE LEVYING AND
APPORTIONING SPECIAL TAXES WITHIN CITY OF CHOWCHILLA
COMMUNITY FACILITIES DISTRICT NO. 2025-2
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Special Tax Ordinance for Second Reading
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council conduct a second reading and adoption of the Special Tax Ordinance for CFD No. 2025-2.
BACKGROUND:
On February 24, 2026, the City Council held a special election within CFD No. 2025-2, the canvass and successful result of which election have been certified by the City Clerk and adopted by the City Council at this meeting.
The City Council conducted a first reading of its Special Tax Ordinance levying and apportioning special taxes within CFD No. 2025-2 on March 10, 2026.
The City Council will now conduct a second reading and adoption of its Special Tax Ordinance levying and apportioning special taxes within CFD No. 2025-2.
REASON FOR RECOMMENDATION:
The first reading and later adoption of the Special Tax Ordinance, are necessary steps in the formation and authorization of CFD No. 2025-2, in order to replace the existing CFD No. 2006-1, issue bonds to refinance the prior bonds issued in 2007, levy the special tax, and continue to provide funding of municipal services that were originally authorized to be funded by CFD No. 2006-1.
FISCAL IMPACT:
None as this has no impact on the General Fund.
ALTERNATIVES:
No new CFD No. 2025-2 taxes imposed.
ACTIONS FOLLOWING APPROVAL:
Following its adoption, the Special Tax Ordinance will be published in a newspaper of general circulation as required by law.
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
ORDINANCE # XXX-26
AN ORDINANCE OF THE CITY OF CHOWCHILLA, CALIFORNIA
LEVYING AND APPORTIONING SPECIAL TAXES WITHIN CITY OF CHOWCHILLA COMMUNITY FACILITIES DISTRICT NO. 2025-2
(REPLACEMENT OF CFD 2006-1)
WHEREAS, on September 23, 2025, this City Council of the City of Chowchilla (the “City”) adopted Resolution No. #74-25 entitled “A Resolution of the City Council of the City of Chowchilla Declaring Its Intention to Establish Community Facilities District No. 2025-2 (Replacement of CFD 2006-1), to Authorize the Levy of Special Taxes Therein, and to Incur Bonded Indebtedness” (the “Resolution of Intention”), stating its intention to establish the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) (“CFD No. 2025-2”) pursuant to the Mello-Roos Community Facilities Act of 1982, Section 53311 et seq. of the California Government Code (the “Law”), to finance the repayment of certain 2007 Bonds (the “2007 Bonds”) and costs of certain municipal services (the “Services”); and WHEREAS, notice was published as required by the Law of the public hearing called pursuant to the Resolution of Intention relative to the intention of this City Council to form CFD No. 2025-2 and to provide for the costs of the repayment of the 2007 Bonds and of the Services; and
WHEREAS, on October 28, 2025, this City Council held the public hearing relative to the determination to proceed with the formation of CFD No. 2025-2; WHEREAS, at the public hearing all persons desiring to be heard on all matters pertaining to the formation of CFD No. 2025-2 and the levy of special taxes in CFD No. 2025-2 were heard, substantial evidence was presented and considered by this City Council and a full and fair hearing was held; and
WHEREAS, subsequent to said hearing, this City Council adopted Resolution No. #87-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Establishing Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) and Authorizing Related Actions” (the “Resolution of Formation”), Resolution No. #88-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Declaring the Necessity to Incur Bonded Indebtedness of the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1” (the “Resolution of Necessity”) and Resolution No. #89-25 entitled “A Resolution of the City Council of the City of Chowchilla, California Calling an Election for the Purpose of Submitting the Questions of the Levy of the Special Tax, the Incurrence of Bonded Indebtedness, and the Establishment of an Appropriations Limit to the Qualified Electors of the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1),” which resolutions established CFD No. 2025-2, authorized the levy of a special tax within CFD No. 2025-2, and called an election within CFD No. 2025-2 on the proposition of incurring indebtedness, levying a special tax and establishing an appropriations limit for CFD No. 2025-2, respectively; and
WHEREAS, on February 24, 2026, an election was held within CFD No. 2025-2 in which over two-thirds of the qualified electors voting on the matter approved said propositions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla does hereby ordain as follows:
SECTION 1. By the passage of this Ordinance this City Council hereby authorizes and levies special taxes within CFD No. 2025-2 pursuant to the Law, at the rate and in accordance with the rate and method of apportionment of special taxes for CFD No. 2025-2 approved by, and attached as Exhibit B to, the Resolution of Intention (the “Rate and Method”) which Resolution is by this reference incorporated herein. The special taxes are hereby levied commencing in Fiscal Year 2026-2027 and in each fiscal year thereafter until payment in full of any bonds issued by the City for CFD No. 2025-2 (the “Bonds”) as contemplated by the Resolution of Formation and the Resolution of Necessity, payment in full all costs of administering CFD No. 2025-2, and so long as necessary to pay for the Services.
SECTION 2. The City Finance Director is hereby authorized and directed each fiscal year to determine the specific special tax rate and amount to be levied for each parcel of real property within CFD No. 2025-2, in the manner and as provided in the Rate and Method.
SECTION 3. Properties or entities of the State, federal or local governments shall be exempt from any levy of the special taxes, to the extent set forth in the Rate and Method attached as Exhibit B to the Resolution of Intention. In no event shall the special taxes be levied on any parcel within CFD No. 2025-2 in excess of the maximum tax specified in the Rate and Method.
SECTION 4. All of the collections of the special tax shall be used as provided for in the Law and in the Resolution of Formation including the payment of principal and interest on the Bonds, the replenishment of the reserves for the Bonds, the payment of the costs to provide the Services, the costs of the City of Chowchilla in administering CFD No. 2025-2, and the costs of collecting and administering the special tax.
SECTION 5. Pursuant to Section 53340 of the Government Code, the special taxes shall be collected on the secured real property tax roll in the same manner as ordinary ad valorem taxes are collected. The special taxes shall have the same lien priority, and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes. In addition, the provisions of Section 53356.1 of the California Government Code shall apply to delinquent special tax payments. The Finance Director is hereby authorized and directed to provide all necessary information to the auditor/tax collector of the County of Madera and to otherwise take all actions necessary in order to effect proper billing and collection of the special tax, so that the special tax shall be levied and collected in sufficient amounts and at the times necessary to satisfy the financial obligations of CFD No. 2025-2 in each fiscal year until the Bonds are paid in full and so long as necessary to pay for the Services, and provision has been made for payment of all of the administrative costs of CFD No. 2025-2.
Notwithstanding the foregoing, the Finance Director may collect one or more installments of the special taxes on any one or more parcels in CFD No. 2025-2 by means of direct billing by the City of the property owners within CFD No. 2025-2, if any of the Bonds bear interest at a variable interest rate, or otherwise if, in the judgment of the Finance Director, such means of collection will reduce the administrative burden on the City in administering CFD No. 2025-2 or is otherwise appropriate in the circumstances. In such event, the special taxes shall become delinquent if not paid when due as set forth in any such respective billing to the applicable property owners.
SECTION 6. Claims for refund of the special tax shall comply with the following and any additional procedures as established by the City Council:
a. All claims shall be filed, in writing, with the City Clerk no later than one year after the date the tax became payable. The claimant shall file the claim within this time period and the claim shall be finally acted upon by the City Council as a prerequisite to bringing suit thereon.
b. Pursuant to Government Code section 935(b), the claim shall be subject to the provisions of Government Code sections 945.6 and 946.
c. The City Council shall act on a timely claim within the time period required by Government Code section 912.4.
d. The procedure described in this Ordinance, and any additional procedures established by the City Council, shall be the exclusive claims procedure for claimants seeking a refund of the tax. The decision of the City Council shall be final.
SECTION 7. This Ordinance is not intended to and shall not be construed or given effect in a manner that imposes upon the City or any officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, except as otherwise imposed by law.
SECTION 8. If for any reason any portion of this Ordinance is found to be invalid, or if the special tax is found inapplicable to any particular parcel within CFD No. 2025-2, by a court of competent jurisdiction, the balance of this Ordinance, and the application of the special tax to the remaining parcels within CFD No. 2025-2 shall not be affected.
SECTION 9. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 10. With fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.
INTRODUCED at a regular City Council meeting on the 10th day of March, 2026.
PASSED AND ADOPTED, by the City Council of the City of Chowchilla at a regular meeting held this 14th day of April, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: Tuesday, April 14, 2026
AGENDA SECTION: New Business
SUBJECT: Consideration and Adoption of a Resolution Authorizing Allocation from the Council Contingency Fund for the Coarsegold Rodeo Grounds Sponsorship Request
PREPARED BY: Stacy Wisener, Director of Recreation and Community Engagement ATTACHMENTS: Resolution
Council Contingency Fund Application – Nadelle Turner
Request Letter
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopt the Resolution approving funding in the amount of $3,000 from the Council Contingency Fund.
BACKGROUND:
The City received a Council Contingency Fund application from Nadelle Turner on behalf of the Coarsegold Rodeo Grounds for sponsorship support of the 73rd Coarsegold Rodeo.
The applicant attended the March 24, 2026 City Council meeting and spoke during public comment to present the request and ask for Council support.
The applicant is requesting $3,000 in sponsorship funding. The event is an established rodeo with a reported 73-year history and anticipated attendance of approximately 3,000 individuals, supported by approximately 50 volunteers.
As part of the sponsorship, the city is required to provide a 4-foot by 6-foot City banner for display at the event. The banner must be supplied by May 1.
The application indicates the event serves to benefit the community and aligns with the intent of the Council Contingency Fund to support activities that promote community engagement, heritage, and regional events.
REASON FOR RECOMMENDATION:
The request meets the general intent of the Council Contingency Fund program by supporting a longstanding regional event that promotes community participation and cultural heritage.
Staff is bringing the request forward for City Council consideration and direction.
FISCAL IMPACT:
If approved, funding would be allocated from the Council Contingency Fund in the amount of $3,000.
There may be an additional minor cost associated with production of the city banner, if not already available.
ALTERNATIVES:
1. Approve the request as submitted.
2. Approve the request in a different amount.
3. Deny the request.
4. Provide alternative direction.
ACTIONS FOLLOWING APPROVAL:
If approved, staff will coordinate payment and ensure a 4-foot by 6-foot City banner is produced and provided to the applicant by May 1, as required for sponsorship recognition.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING A COUNCIL CONTINGENCY FUND ALLOCATION FOR THE COARSEGOLD RODEO
GROUNDS
WHEREAS, the City Council of the City of Chowchilla established the Council Contingency Fund (CCF) to support community groups, schools, and organizations that provide projects or events benefiting the Chowchilla community; and
WHEREAS, the City received a request from Nadelle Turner on behalf of the Coarsegold Rodeo Grounds for sponsorship of the 73rd Coarsegold Rodeo in the amount of $3,000; and WHEREAS, the event is a long-standing regional activity that promotes community engagement, heritage, and participation; and
WHEREAS, as part of the sponsorship, the City will provide a 4-foot by 6-foot City banner to be delivered by May 1 for display at the event; and
WHEREAS, the City Council has reviewed the request and desires to support communityrelated events consistent with the intent of the Council Contingency Fund.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby approves funding in the amount of $3,000 from the Council Contingency Fund for the Coarsegold Rodeo Grounds.
BE IT FURTHER RESOLVED that the City Administrator or designee is authorized to take all actions necessary to implement this resolution.
PASSED AND ADOPTED by the City Council of the City of Chowchilla on this 14th day of April 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
City of Chowchilla
Council Contingency Fund
Application
The City of Chowchilla encourages celebrations of community that focus on the economic development, heritage, diversity, and character of Chowchilla. ln support of these activities, the City Council of the City of Chowchilla offers the Council Contingency Fund (CCF) fund to aid eligible organizations in providing projects and events that benefit the Chowchilla community.
This application form is for use by organizations submitting CCF proposals to the City of Chowchilla. All applications must be accompanied by appropriate support documentation checked as required on page 2 of this packet. Applications will not be considered complete until all required documents are received by the City of Chowchilla.
Application Deadline
All applications and all supporting documentation must
be submitted to the City Clerk by 5:00 p.m. on the
Thursday, four weeks before the target City Council
meeting to be considered timely.
For questions, contact:
City of Chowchilla
Community Engagement Department
130 S. Second Street
Chowchilla, California 93610
(559) 665—861 5 Q>“>
[email protected]
APPLICATION INSTRUCTIONS
Please refer to the CCF manual for a complete eligibility and application requirements list.
APPLICATIONS FOR GRANT REQUESTS
EQUAL TO OR LESS THAN $5,000: Applicants applying for grants that total under $5,000 per project are only required to complete SECTION ONE (General Information) of the application.
Applicants must also submit the required documentation requested by the City.
OVER $5,000:
Applicants applying for grants over $5,000 are required to complete the entire application and submit the required documentation requested.
Please note: Only ONE application may be submitted per project.
RESPONSES
Due to the number of submissions and the need to provide a quick turnaround, the City Council has requested brief and concise justifications. A large response does not guarantee approval and/or funding.
SUBMISSION PROCESS
All applications and all supporting documentation must be submitted to the City Clerk by 5:00 p.m. on Thursday, four weeks before the target City Council meeting, in order to be considered timely.
EMERGENCY APPLICATIONS
Applications that are submitted on an emergency basis will be accepted; however, funds and timely processing are not guaranteed. ln addition to the completed application, the applicant must submit a written statement that demonstrates why it was not possible to participate in the formal application process and the time frame for the request.
REQUIRED DOCUMENTATION
lf requested by the City, the following documentation is needed in addition to the application form. Applications will not be considered complete until ALL requested documentation has been received by the City of Chowchilla.
If a 501(c) (3) or other Not-for-Profit status organization: If the items be/ow are checked, the documents are required before consideration of the grant.
D Nonprofit Status: Attach a copy of your 501 (c) (3) or other Not—for-Profit status, if applicable.
D Financial Documents: Attach a copy ofthe most recently completed agency audit and Federal Form 990, if applicable.
D Governing Body Authorization: A resolution or written endorsement by your governing body authorizing this application, if applicable.
D Disclosure oflnterest: All Applicants shall disclose whether any Director, Board Member, or employee of the applicant has a family interest, employment interest, or ownership interest in the applicant’s use ofthe CCF funds being requested. 2 CCF FUND APPLICATION FORM
SECTION ONE: GENERAL INFORMATION
Organization: CQQQgQ%Q\h Q\%E&Q g(Q\}X\b‘$
Project: The 73W mawqwm $0M Name of
Contact
Person: Nowxxe Tumev Tit'e: 7/07/10 Qoxmxfs UmJwHa/NL
Address: 2VS44 QQQK \V
City: CWQNCMVA State: CH Zip: 0mm)
Telephone/Ext: ggq.%0\_ \Qqq K$¥QMA
E-mail: gAVCAW %rnev%q @KQwagom
Federal Employer Identification Number: N/A %
ls your organization required to file a Federal 990 Form? Yes D No Total cost of project/event:
Cost of city services requested in this application (if applicable):
Cost of capital funding requested in this application (if applicable):
For a donation or sponsorship, what amount are you requesting? Total funding requested in this application:
Percent of project levent cost being requested:
Anticipated attendance/volunteers:
What is the number of years the project/event has been in existence? How many years has your project/event previously been supported by the CCF? How many years does the organization anticipate requesting CCF funding? If this is for an event, does it serve to benefit the community? is there a conflict of interest as defined in the Chowchilla Municipal Code? Yes D No $ if Yes — please identify:
Each applicant must disclose Whether any Director, Board Member, or emp/oyee of the organization receiving funds has a family interest, employment interest, or ownership interest in the organization’s use of the CCF funds being requested.
$
$
$
$%, 000- 00/
$
%
%,ooo / S‘o
7’5
O
\
SECTION ONE: GENERAL INFORMATION (Continued)
Objectives and Evaluation: Piease provide details about the following:
a. The objectives of the project/event.
PROJECT/EVENT DESCRIPTION
In the space below:
a. Briefly describe the project/event for which you are requesting funds. b. Demonstrate a need for supplemental funding through the CCF fund.
Certification:
The undersigned certifies that to the best of his or her knowledge and belief, data in this application and its attachments are true and correct, the document has been duly authorized by the governing body of the organization, and the organization will comply with all regulations and guidelines applicable to the City of Chowchilla, as applicable.
Submission of this application does not guarantee approval and/or funding.
The applicant agrees that this application is a public document and is subject to the Freedom of information Act.
The applicant has read and understands the CCF Fund Manual and the regulations contained therein.
The undersigned has the authority to sign and submit this application on behalf of the organization.
Printed Name: Title:
Authorized Signature: Date:
SECTION TWO: PROJECT/EVENT SUPPLEMENTAL INFORMATION
2.1 Organizational History: Please briefly describe the individua|/organization, including:
a. Brief history
b. Demonstrated ability to carry out the project
2.2 Type of Project/Event: Which of the following applies to your project/event? New/Start~up Project/Event (First 1—3 years ofthe project) Yes D No El Ongoing / Continual Project/Event Yes D No D
2.5 Longevity of Capital Purchase: if CCF funds will be used for a capital purchase, indicate the expected life of the item.
2.6 Proceeds: if the project/event is a fundraiser, explain who will receive the proceeds.
2.7 Location: Provide the location of your project/event. If a location has not been secured, list the venue(s) that are being considered.
SECTION THREE: IMPACT TO CHOWCHILLA COMMUNITY
3.1 Benefit: Please describe the benefit to local businesses and the Chowchilia community.
3.2 Advertising/Marketing Plan: Please explain the following:
a. What is the plan to advertise/market the project or event to the Chowchilla community? b. Who is the target audience?
3.3 Collaboration: Please describe any collaborative arrangements that have been developed with other organizations to either fund or otherwise implement the project.
3.4 Accessibility: Please describe the event accessibility plan, if applicable.
SOECTIN FOUR PROJECT/EVENT FINANCE S
Tl '31
4 1 PROJECT/EVENT REVENUES
PLEASE INDICATE PRIVATE FEDERAL STATE FOUNDATION OR OTHER SOURCES Note: An in-kind contribution is a non-cash donation, contribution, or gift that can be given at cash value.
4.3 Description of CCF Fund Request: Please list the items for which you are requesting CCF funding.
Total Expenses:
Source of Funds and Prior Year
Description of Terms Revenue I Source of Funds and
Description of Terms
Current Year
Prejected§
Revenue
Example Grant .
D Check Box if Not Applicable
$5, 000
.....m..............................%i""W "' ' '“Total: "Total:
Total Expenses: J
Total Expenses:
Do any of the employees or parties listed above have a family interest, employment interest, or ownership interest in the applicant’s use of the requested CCF funds? Yes B No D If yes, please explain:
Toatl Expenses:
CAPITAL PURCHASES
For this grant the City egg Chowchllla defines a capital purchase as a singe tem that exceeds $1 000 and has a useful In‘e of more than one year klJ tV
Expenses Current Year
Budget
CCF
Request
Example: Statue 1 $5,‘000 § $5,000
Total Expenses:
Total Expenses:
4.5 Partial Funding: As briefly as possible, please describe the following:
a. What would happen to the project/event if it did not receive CCF funds? b. How would partial funding affect the scope or scale of the project/event? c. At what funding level would the project not be possible? SECTION FIVE: (INTERNAL USE ONLY) STAFF RECOMMENDATIONS Community Engagement Department:
This application has been accepted and approved: U NO D Yes Initial: Date:
If not, why?
Finance Department:
This application has been accepted and approved: U NO D Yes Initial: Date:
Ifnot, why?
Dear potential sponsor,
My name is NadeHie Turner, daughter of Steven and Stacy Turner of ChowchiHa. i am 14 years old and attend Wilson Middle School, where l am finishing up my 8th grade year as a Gold Honor RoH student. As a lifelong resident of ChowchiHa, i am proudly running for Coarsegold Rodeo Grounds 2026 Princess in Madera County. lhave dedicated countless hours serving my community. Volunteering alongside our first responders and Veterans collecting toys and coats for local toy drives, assisting with the Chowchilla Western Stampede dinner and youth events, also helping prepare and serve our famous Chowchilla BBQ every May. i have helped drive cattle down Robertson Blvd. during our traditional Chowchilla Cattle Drive. i have volunteered with my horse KingJullan in the Coarsegold Special Rodeo at the Coarsegold Rodeo Grounds. Which is personally one of my favorite memories at the Coarsegold Rodeo Grounds. l have been a member of the Coarsegold Rodeo Flag team for two years now.
Making appearances in local parades. i take pride in giving back to my community, and believe l make a difference! Rodeo has shaped who l am, teaching me responsibility, dedication, and the importance of showing up with integrity, whether l’m in the arena, in the classroom, or in my community. Rodeo taught me that success doesn’t come without effort. Early mornings, long days, and perseverance on those hard days. Those lessons have helped me develop a strong character, confidence, and a positive attitude. Qualities l believe are essential in a Rodeo Princess.
With your help, l’d love the opportunity to teach our future generations kindness, compassion, sportsmanship, and determination. Most importantly show other girls my age it’s possible to do anything you want with hard work and gritl
With appreciation,
Nadellie Turner
Coarsegold Rodeo 2026 Princess Contestant
[email protected]
559—801—1899
Coarsegold Rodeo Grounds 2026 Princess Candidate Sgonsorship Packages Business Card Ad: $40.00
in program.
Half Page Ad: $75.00
In program.
Full Page Ad: $100.00
in program.
Children’s Parade Sponsor: $350.00
Offers four (4) adult general admission rodeo tickets per day, announcement of business name during children’s parade on Friday night, logo in program, and 50% discount for on—site booth.
Flag Sponsor: $400.00
Offers four (4) adult general admission rodeo tickets per day. Run fiag’ in grand entry both nights. Your business logo in our program, announcement of business name, and 50% discount for on-site booth.
Kid’s Corral Area Banner Sponsor: $400.00
Offers four (4) adult generai admission rodeo tickets per day. Banner* placement in kids corral, l0go in program, and 50% discount for on-site booth.
Arena Sponsor: $600.00
Offers four (4) adult general admission rodeo tickets per day. Banner* placement in arena.
Banner stays up until the end ofJune. Logo in program, announcement of business name during rodeo, and 50% discount for on—site booth.
Contestant Hospitality Sponsor: $800.00
Offers six (6) adult general admission rodeo tickets per day. Banner* placement on contestant buildings, logo in program, announcement of business name during rodeo, and 50% discount for on-site booth.
Rodeo event Sponsor: $1,200.00 -Bull riding
-Saddle Bronc
-Team Roping
-Steer Wrestling
-Breakaway
-Calf Roping
-Jr Rodeo Saturday
-Bareback Riding
Offers eight (8) adult general admission rodeo tickets per day or two (2) VIP tickets for one night. Banner in arena, run Flag* prior to event starting, announcement of business during event, logo in program as event sponsor, and 50% discount for on—site booth.
Coarsegold Rodeo Grounds 2026 Princess Candidate Sponsorshig Packages Bucking Chute Sponsor: $1,300.00
Offers eight (8) adult general admission rodeo tickets per day. Banner* piacement on chute in arena. Banner stays up until June. Announcement of business name during rodeo, logo in program, social media highlight, and 50% discount for on—site booth.
Water Truck Sponsor: $1,500.00
Offers eight (8) adult general admission rodeo tickets per day, two (2) banners* placement on both sides of the truck, logo in program, announcement of business name during rodeo, 50% discount for on—site booth.
Mutton Bustin Event Sponsor: $1,650.00
Offers eight (8) adult general admission rodeo tickets per day. Banner* placement in arena.
Banner stays up until June. Announcement of business name and description during rodeo and two representatives come into arena to present winners both nights with belt buckles and trophies. Logo in program and announced at Buckaroo series. 50% discount for on-site booth. o Spotlight Stage Sponsor: $5,000.00
Offers eight (8) adult general admission rodeo tickets and two (2) VIP 21+ tickets per day.
Banner* placement on stage where band plays, and is the center of all the action. The sign will stay up until June. Announcement of business name during rodeo, social media highlight, two (2) VIP parking passes, 20% discount on all pavilion packages, and 50% discount for on—site booth.
o Silver Spur Sponsor: $10,000.00
Offers twelve (12) adult general admission rodeo tickets and four (4) VIP 21+ tickets per day.
Banner*/sign placement in multiple prime areas that stay up until the end ofJune. Logo on website, on-site booth, Half page ad in rodeo program, and announcement of business name and description of services/products during rodeo. On—site booth, sponsorship flag*, social media highlight, included on all event flyers, and four (4) VIP parking passes. 30% discount on all pavilion packages.
o Gold buckle Partner: $15,000.00
Offers fourteen (14) adult general admission rodeo tickets and eight (8) VIP 21+ tickets per day.
Banner*/sign placement in multiple prime areas. These will stay up until the end ofJune. Logo on website, on-site booth, and full—page ad in rodeo program. Announcement of business name and description of services/products during rodeo. Sponsorship flag*, social media highlight, included on all event flyers, and included in press release. Six (6) VIP parking passes, and 50% discount on all pavilion packages.
Coarsegold Rodeo Grounds 2026 Princess Candidate Sponsorship Packages o Platinum Palomino Partner: $25,000.00
The official title sponsor is our Platinum Palomino sponsor and offers eighteen (18) adult general admission rodeo tickets and twelve (12) VIP 21+ tickets per day. Banner*/sign placement in prime areas, including arena gate under pavilion and entry gate. These will stay up until the end ofJune. Logo on website, on—site booth, and center fold of rodeo program. Multiple hot laps by CRG Flag team carrying provided flag. Announcement of business and description of services/products during rodeo. Social media highlights, business mentioned in press release, and included on all event flyers. Eight (8) VIP parking passes. Merchandise giveaway at front entry gate to public. 75% discount on all pavilion packages.