AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, May 26, 2026
Closed Session: 3:30 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes. • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:30 PM
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8
Property: 7.3 +/- Acres, APN 018-231-061 (a portion)
Agency Negotiator: City Administrator Pruett
Negotiating Parties: Dough Thiel
Under Negotiation: Price and/or Terms
OPEN SESSION – 4:00 PM
CLOOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
City Council Meeting AGENDA May 26, 2026
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the May 12, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the April 2026 Financials Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Waterline Replacement Project Phase I (Ensminger)
3.4 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of Notices of Completion for the Well No. 15 Development Project, Water Tanks Backup Generators Project, and Civic Center Generator Project (Ensminger)
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Accepting the Grant Deed for APN 014-270-003 and the Conveyance of the Well 16 Site to the City of Chowchilla (Munoz)
City Council Meeting AGENDA May 26, 2026
6.2 Discussion and/or Direction Regarding Consolidation of Park Capital Improvement Plan Projects P-10, P-12, and P-13 at Montgomery Farms Park for State Grant Opportunity (Wisener)
ANNOUNCEMENTS – Section 7
JUNE 8 FIRST DAY OF OPEN SWIM, CUHS SWIMMING POOL, 12:30PM – 4PM JUNE 9 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
JUNE 12 COMMUNITY PARTY IN THE PARK, VETERANS MEMORIAL PARK, 7PM JUNE 13 MOVIES IN THE PARK, ‘ZOOTOPIA’, VETERANS MEMORIAL PARK, SUNSET JUNE 14 BATTLE OF THE BADGES BLOOD DRIVE, 1225 E ROBERTSON, 11AM – 3PM JUNE 17 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5:00PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 22nd day of May, 2026 at or before 4:00 pm.
May 26, 2026 City Council Meeting |3:30pm Closed Session | 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/85632905868?pwd=Smmq4YTmR2uP7apIQPUWbbShyMBk Pe.1
Passcode: 691 520
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 856 3290 5868
Passcode: 691 520
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, May 12, 2026
Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar
CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.
OPEN SESSION – 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
• National Police Week Proclamation
PUBLIC ADDRESS
Richie Sayavong from the California Department of Insurance requested council support for three wildfire recovery and insurance reform bills focused on smoke damage standards, expanded housing assistance for wildfire victims, and increased FAIR Plan accountability. The bills are; AB1795, SB876 & AB1680. Mr. Soyavong also offered to provide additional information and a future council presentation.
Ross Anderson, Chief Pilot and CEO at Thiel Air Care requested City assistance with a letter to Caltrans supporting temporary aircraft operations from the airport taxiway during runway construction to continue agricultural spraying services.
Local farmer Cliff Talley spoke in support of Thiel Air Care Aviation’s request, emphasizing the importance of aerial spraying for local agriculture.
Dennis Haworth, Executive Director of the Chowchilla District Chamber of Commerce, provided updates on recent Chamber events, upcoming car shows, membership growth, website software changes, and thanked the City for its continued support.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
City Council Meeting MINUTES May 12, 2026
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Chavez reported attending the Police Memorial with the City Administrator, Chief Palmer and Lieutenant Denny and the (Chowchilla Chamber of Commerce Sponsored) Art Show.
Council Member Troost attended the Art show and the April MCTC (Madera County Transportation Commission) meeting and was in the Parade with the Fire Department.
Mayor Pro Tem Barragan reported attending the Chowchilla Fair.
Mayor Smith reported attending the Madera County Economic Summit in Madera along with City Administrator Pruett and Director Munoz; attended the grand opening at the Chowchilla Fair, and the National Day of Prayer. Mayor also participated in the Parade with Police Chief Palmer, and attended the employee BBQ.
2.2 STAFF VERBAL REPORTS
Police Chief Palmer reported 1,216 calls for service over two weeks, including 519 proactive officer-initiated activities, 45 misdemeanor arrests, and 9 felony arrests. The fair weekend was reported as safe with minimal issues. There were 2,136 individual responses by the officers, and since January, there's been 21,685 individual responses by the officers.
Fire Chief Gaumnitz reported 133 calls for service in April, including medical aid, fires, rescues, and hazardous incidents. Staff also coordinated Chowchilla Fair safety coverage and announced improved oxygen supply support through American Ambulance.
Public Works Director Ensminger reported successful coordination of the Chowchilla Fair and parade, ongoing transportation and infrastructure meetings, increased summer water demand, and updates on several development projects and grant opportunities. Also attended the MCTC meeting with Council Member Troost.
Community & Economic Development Director Munoz reported volunteering at several community events, including the Chowchilla Fair, a Rotary Club lunch for children, the City Company Barbecue, and the Art Show. Also reported new business developments: California Tire Solutions is set to open around May 26 at 1555 Robertson, and Annabella Homes is planning a four-duplex residential project in the Villas on Amalfi and Capri, currently under review.
Director of Recreation & Community Engagement Wisener announced upcoming summer programs including Music in the Park, Movies in the Park, swim season, and June 12 Block Party.
Sponsorships have been secured for the summer series. The secured sponsors so far, Golden Memorial Insurance, Madera Auto Center, Pacific Gas and Electric, Mid-Valley Disposal, QK Engineering, AutoZone DC, North Fork, Moto Casino, and Steve Chevrolet. So, thank you, everyone, for those sponsors. For IT, staff assisted in software installation and coordination for the new SCADA system, updated public safety system, and prepared equipment for the police command post trailer to dispatch operations during the fair. They were also troubleshooting some power alert issues in cellular service-related remote camera systems, processed critical system renewals, and provided HR with their first draft of the ADA CPRA response and materials.
City Administrator Pruett reported participating in several local events, including the Spring Festival Parade, the Chowchilla Fair, and a Rotary-sponsored lunch for special needs children.
Also attended a Community Task Force meeting and are held weekly; CFD meetings to progress toward bond issuance, including work related to Rancho Calera. Continuing education courses and noted ongoing grant efforts, including potential railroad-related funding opportunities.
Additional activities included attending the Economic Summit, a law enforcement memorial, and meeting with county officials to strengthen city–county collaboration. Lastly, provided an update City Council Meeting MINUTES May 12, 2026
on Opportunity Zones: implementation has been delayed to July 1, with stricter criteria for qualification and selection. The eligible maps have changed significantly, limiting qualifying areas, and the city will continue monitoring developments.
CONSENT CALENDAR – Section 3
3.1 Approval of the April 28, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the April 2026 Check Register Report (Seeto) Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Declaring Intent to Reimburse Expenditures From Proceeds of Tax-Exempt Obligations (Pruett) Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #19-26, Declaring Intent to Reimburse Expenditures From Proceeds of TaxExempt Obligations. Motion passed unanimously by roll call vote.
6.2 Consideration and Adoption of a City Council Resolution Approving a Debt Management Policy (Pruett)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #20-26, Approving a Debt Management Policy. Motion passed unanimously by roll call vote.
6.3 Consideration and Adoption of a City Council Resolution Awarding Contract for the Ventura Avenue Pavement Resurfacing Project to Platinum General Engineering and Authorizing the City Administrator or Designee to Execute Related Documents and Amending the Fiscal Year 2025/26 Budget (Ensminger)
Motion by Council Member Troost, Seconded by Council Member Ahmed to Approve City Council Resolution #21-26, Awarding Contract for the Ventura Avenue Pavement Resurfacing Project to Platinum General Engineering and Authorizing the City Administrator or Designee to Execute Related Documents and Amending the Fiscal Year 2025/26 Budget. Motion passed unanimously by roll call vote.
6.4 Consideration and Adoption of a City Council Resolution Accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2025 Year (Munoz)
Motion by Council Member Chavez Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #22-26, Accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2025 Year. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS – Section 7
City Council Meeting MINUTES May 12, 2026
MAY 20 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5:00PM MAY 25 MEMORIAL DAY, CITY OFFICES CLOSED
MAY 26 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
ADJOURNMENT
Mayor Smith Adjourned the May 12, 2026 Regular City Council Meeting at 4:43 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC Mayor Kelly Smith
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 26, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: April 2026 Budget vs Actual and Balance Sheet
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the April 2026 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund.
The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 16.67%.
If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to Finance with enough time before the meeting for staff to research them.
FISCAL IMPACT:
Revenues
General Administration- The City’s largest budgeted revenue sources are Property tax and VLF (50%), Sales Tax (25%), and overhead allocations (20%). Property tax and VLF are only received twice a year, typically in February and May. The first payment of $4,005,356 was received in January 2026. The City is teetered - which means we do not have to worry about delinquencies, because the County pays the City and then goes after the delinquencies themselves. Sales tax payments can lag a month or two behind. For the financial statements presented the sales tax payments reflect through February. The overhead allocations are amortized quarterly based on budget, then reconciled to actual at June 30.
Police Department- Budgeted revenue is from school reimbursements for SRO service, which we have received. Also, the budget has a $750k Transfer-in from Measure N for the RIMS Software, recruitment and retention of employees, communications upgrade, evidence storage and fleet/upfitting costs.
Fire Department- This revenue is for fines/penalties and fire inspection fees that are completed throughout the year.
Community & Economic Development- This will fluctuate as building permits are pulled. The City budgeted for the following projects like Rancho Calera, Solar Permits and various other projects within the City. The City still has other miscellaneous permits for other items that are happening as well.
Parks and Facilities- The revenues are for overhead allocations from the LLMD that happen at the end of the year.
Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.
Expenses
General Services- Actual expenses appear to be in-line with budgeted projections as a whole.
Police Department- Actual expenses appear to be in-line with budgeted projections as a whole.
Fire Department- Actual expenses appear to be in-line with budgeted projections as a whole.
Community Relations- Actual expenses appear to be in-line with budgeted projections as a whole.
ALTERNATIVES:
Pull the item for further discussion
ACTIONS FOLLOWING APPROVAL:
None
5/12/2026 8:17:34 AM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2025-2026 Period Ending: 04/30/2026
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 10,697,699.00 10,697,699.00 548,305.93 5,775,658.25 -4,922,040.75 46.01% Expense 427,896.00 427,896.00 312.68 47,394.35 380,501.65 88.92% Dept: 1600 - General Administration Surplus (Deficit): 10,269,803.00 10,269,803.00 547,993.25 5,728,263.90 -4,541,539.10 44.22% Dept: 1605 - City Council
Revenue 3,500.00 3,500.00 284.40 5,354.80 1,854.80 52.99% Expense 121,911.00 121,911.00 10,218.80 76,107.53 45,803.47 37.57% Dept: 1605 - City Council Surplus (Deficit): -118,411.00 -118,411.00 -9,934.40 -70,752.73 47,658.27 40.25% Dept: 1610 - City Clerk
Expense 291,900.00 291,900.00 18,839.73 273,261.40 18,638.60 6.39% Dept: 1610 - City Clerk Total: 291,900.00 291,900.00 18,839.73 273,261.40 18,638.60 6.39% Dept: 1615 - City Attorney
Expense 275,000.00 275,000.00 0.00 107,076.12 167,923.88 61.06% Dept: 1615 - City Attorney Total: 275,000.00 275,000.00 0.00 107,076.12 167,923.88 61.06% Dept: 1705 - General Services
Revenue 0.00 0.00 0.00 4,958.37 4,958.37 0.00%
Expense 2,247,814.00 2,343,984.00 47,830.66 1,694,002.17 649,981.83 27.73% Dept: 1705 - General Services Surplus (Deficit): -2,247,814.00 -2,343,984.00 -47,830.66 -1,689,043.80 654,940.20 27.94% Dept: 1710 - City Administration
Expense 456,703.00 456,703.00 26,673.76 319,274.19 137,428.81 30.09% Dept: 1710 - City Administration Total: 456,703.00 456,703.00 26,673.76 319,274.19 137,428.81 30.09% Dept: 1712 - City Property - Rents
Revenue 162,846.00 162,846.00 16,353.08 136,497.60 -26,348.40 16.18% Expense 53,445.00 53,445.00 -26.65 25,950.15 27,494.85 51.45% Dept: 1712 - City Property - Rents Surplus (Deficit): 109,401.00 109,401.00 16,379.73 110,547.45 1,146.45 -1.05% Dept: 1720 - Finance Department
Revenue 8,200.00 8,200.00 588.00 4,817.00 -3,383.00 41.26% Expense 977,847.00 977,847.00 53,633.75 761,110.43 216,736.57 22.16% Dept: 1720 - Finance Department Surplus (Deficit): -969,647.00 -969,647.00 -53,045.75 -756,293.43 213,353.57 22.00% Dept: 2610 - Police Department
Revenue 1,049,432.00 1,208,326.00 73,610.14 544,529.11 -663,796.89 54.94% Expense 5,224,437.00 5,752,119.00 302,804.42 4,471,157.94 1,280,961.06 22.27% Dept: 2610 - Police Department Surplus (Deficit): -4,175,005.00 -4,543,793.00 -229,194.28 -3,926,628.83 617,164.17 13.58% Dept: 2615 - Police - Mad Net
Revenue 193,300.00 193,300.00 0.00 0.00 -193,300.00 100.00% Expense 303,692.00 303,692.00 7,636.88 49,897.87 253,794.13 83.57% Dept: 2615 - Police - Mad Net Surplus (Deficit): -110,392.00 -110,392.00 -7,636.88 -49,897.87 60,494.13 54.80% Dept: 2705 - Fire Department
Revenue 5,500.00 14,224.00 252.00 11,270.13 -2,953.87 20.77% Expense 517,716.00 528,798.00 22,702.05 370,474.99 158,323.01 29.94% Dept: 2705 - Fire Department Surplus (Deficit): -512,216.00 -514,574.00 -22,450.05 -359,204.86 155,369.14 30.19% Dept: 4705 - Community & Economic Development
Revenue 739,134.00 751,835.00 10,071.21 625,752.83 -126,082.17 16.77% Expense 1,180,198.00 1,182,899.00 42,787.19 748,443.16 434,455.84 36.73% Dept: 4705 - Community & Economic Development Surplus (Deficit): -441,064.00 -431,064.00 -32,715.98 -122,690.33 308,373.67 71.54% Dept: 6610 - Community Pool (OLD)
Revenue 2,000.00 4,600.00 0.00 3,628.00 -972.00 21.13%
Expense 24,956.00 26,410.00 0.00 16,697.61 9,712.39 36.78% Budget Report For Fiscal: 2025-2026 Period Ending: 04/30/2026 5/12/2026 8:17:34 AM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -22,956.00 -21,810.00 0.00 -13,069.61 8,740.39 40.08% Dept: 6615 - Senior Services
Expense 47,902.00 48,400.00 422.17 29,375.45 19,024.55 39.31% Dept: 6615 - Senior Services Total: 47,902.00 48,400.00 422.17 29,375.45 19,024.55 39.31% Dept: 6620 - Parks & Facilities
Revenue 79,597.00 79,897.00 0.00 20,226.50 -59,670.50 74.68% Expense 1,337,779.00 1,399,168.00 35,647.04 678,741.70 720,426.30 51.49% Dept: 6620 - Parks & Facilities Surplus (Deficit): -1,258,182.00 -1,319,271.00 -35,647.04 -658,515.20 660,755.80 50.08% Dept: 6625 - Recreation & Community Engagement
Revenue 24,408.00 35,300.00 5,557.00 28,019.77 -7,280.23 20.62% Expense 276,435.00 303,033.00 15,187.73 246,033.47 56,999.53 18.81% Dept: 6625 - Recreation & Community Engagement Surplus (Deficit): -252,027.00 -267,733.00 -9,630.73 -218,013.70 49,719.30 18.57% Report Surplus (Deficit): -800,015.00 -1,333,478.00 70,351.55 -2,754,286.17 -1,420,808.17 -106.55% Budget Report For Fiscal: 2025-2026 Period Ending: 04/30/2026 5/12/2026 8:17:34 AM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -800,015.00 -1,333,478.00 70,351.55 -2,754,286.17 -1,420,808.17 Report Surplus (Deficit): -800,015.00 -1,333,478.00 70,351.55 -2,754,286.17 -1,420,808.17 5/12/2026 8:25:59 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 04/30/2026
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 1,586.78
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 48,839.58
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 45,195.23
100-0100-0226 Advance to Other Funds 294,135.64
100-0100-0227 Liens Receivables General Fund 200,071.53 100-0100-0228 Pending Charges or Refunds 0.01
100-0100-0229 A/R Business License -28.00
100-0100-0230 Accounts Receivable-Utilities 120.00
100-0100-0244 Deposit for Sec. 125 1,278.90
100-0100-0291 Prepaid Expenses 19,021.89
100-0100-1900 Claim On Cash 9,821,203.77
Total Assets: 10,433,625.33 10,433,625.33
Liability
100-0200-0422 Bonds for Work-Refundable 1,000.00
100-0200-0426 Manual Payables 1,625.96
100-0200-0480 Deferred Revenue 157,935.77
100-0200-0482 Unavailable Lease Revenue 25,411.68
100-0200-2901 Accounts Payable Pending 139,230.10
Total Liability: 325,203.51
Equity
100-0300-0601 Fund Balance 11,651,134.66
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 294,135.64
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 12,862,707.99
Total Revenue 7,160,712.36
Total Expense 9,914,998.53
Revenues Over/Under Expenses -2,754,286.17
Total Liabilities, Equity and Current Surplus (Deficit): 10,433,625.33 Total Equity and Current Surplus (Deficit): 10,108,421.82
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 26, 2026
AGENDA SECTION: Consent
SUBJECT: Approval of a Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Waterline Replacement Project Phase 1
PREPARED BY: Noel Azevedo, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopt a resolution accepting the improvements and authorizing filing of the Notice of Completion for the Waterline Replacement Project Phase 1.
BACKGROUND:
On September 30, 2025, the City entered into a construction services agreement with Mid Cal Pipeline & Utilities Inc.to replace existing water pipeline with larger diameter piping and new water services for any connection along the replaced alignment in the areas as follows:
• The alleyway between Sonoma Avenue and Monterey Avenue, from 1st to 2nd Street; and • Along 9th Street from Sonoma Avenue to Riverside Avenue.
As authorized by City council, construction was started by Mid Cal Pipeline & Utilities Inc. shortly thereafter.
The improvements were completed in May 2026.
REASON FOR RECOMMENDATION:
The Contractor, Mid Cal Pipeline & Utilities Inc., has completed the work required for the Project. The City’s Public Works Department has inspected the improvements required by the Project and all of the improvements have been completed. The City must accept the improvements and file the Notice of Completion in order to closeout the Project.
FISCAL IMPACT:
The Council approved budget for the project and final costs is as follows:
Council Approved Amount
Construction Costs
Waterline Replacement $189,000.00
Contingency 18,900.00
Engineering/Plans/Specs/Bid Support 21,100.00
Construction Management 7,300.00
Total Construction $236,300.00
Construction Funding
Water Enterprise Fund $250,000.00
Total Construction Funding $250,000.00
Final Closeout Amount
Construction Costs
Contract $189,000.00
Change Order $12,899.19
CM/Inspection/ Testing $30,933.56
Total Construction $232,832.75
Following closeout of the Project, funding for the project is as follows:
Funding Source Amount
Water Fund $232,832.75
Total Construction $232,832.75
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notice of Completion with Madera County Recorder.
2. Release of 10% retention in the amount of $21,209.96 to Mid Cal Pipeline & Utilities Inc. after 35- day retention holding period.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION FOR THE WATERLINE REPLACEMENT PROJECT PHASE 1
WHEREAS, Mid Cal Pipeline & Utilities Inc. has completed all work and improvements (the “Improvements”) for the Waterline Replacement Project Phase 1 (the “Project”), required by the contract between the City of Chowchilla (“City”) and Mid Cal Pipeline & Utilities, Inc.; and WHEREAS, the City’s Public Works Inspector has inspected the improvements required by the City and determined that all Improvements required by the City have been completed; and WHEREAS, the Director of Public Works recommends acceptance of the Improvements and requests City Council to authorize the Director of Public Works to record the Notice of Completion for the Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The City Council accepts the Improvements constructed by Mid Cal Pipeline & Utilities Inc. related to Waterline Replacement Project Phase 1.
3. The Director of Public Works is authorized to record the Notice of Completion for the Project.
4. The Finance Department is authorized to release retention to Mid Cal Pipeline & Utilities Inc for the Project.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of May, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.4
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TO RETURN TO
THE AGENDA
Meeting of: May 26, 2026
AGENDA SECTION: Consent
SUBJECT: Approval of a Resolution Accepting the Improvements and Authorizing Filing of Notices of Completion for the Well No. 15 Development Project, Water Tanks Backup Generators Project, and Civic Center Generator Project.
PREPARED BY: Noel Azevedo, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution accepting the improvements and authorizing filing of Notices of Completion for the Well No. 15 Development Project, Water Tanks Backup Generators Project, and Civic Center Generator Project (collectively the “Projects”).
BACKGROUND:
On November 12, 2024, the City entered into a construction services agreement with W.M. Lyles Company to install the piping modifications for Well 15 to pump directly into Water Tank No. 2 related to the Well No. 15 Development Project, installing a new concrete pad, generator and electrical improvements at the storage tank site related to the Water Tanks Backup Generators Project, and installation of a new concrete pad, generator and electrical improvements at the Civic Center related to the Civic Center Generator Project.
As authorized by City council, construction was started by W.M. Lyles Company shortly thereafter and was completed by April 2026.
REASON FOR RECOMMENDATION:
The Contractor, W.M. Lyles Company, has completed the work required for the Projects. The City’s Public Works Department has inspected the improvements required by the Projects and all of the improvements have been completed. The City must accept the improvements and file Notices of Completion in order to close out the Projects.
FISCAL IMPACT:
The Council approved budget for the project and final costs are as follows:
Council Approved Amount
Construction Costs
Contract $1,190,560.00
Contingency $65,000.00
CM/Inspection/Testing $53,000.00
Total Construction $1,308,560.00
Available Construction Funding
ARPA Funds $533,000.00
Water Fund $380,105.00
General Fund $396,300.00
Total Available Construction Funding $1,309,405.00
Final Closeout Amount
Construction Costs
Contract $1,190,560.00
Change Orders $33,514.00
CM/Inspection/Testing $18,601.00
Total Construction $1,242,675.00
Following close out of the Projects, funding for the projects are as follows:
Funding Source Amount
ARPA Funds $553,000.00
Water Fund $325,174.00
General Fund $364,500.00
Total Construction $1,242,675.00
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notices of Completion with the Madera County Recorder.
2. Release of 5% retention in the amount of $61,203.75 to W.M. Lyles Company after 35-day retention holding period.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF NOTICES OF COMPLETION FOR THE WELL No. 15 DEVELOPMENT PROJECT, WATER TANKS BACKUP GENERATORS PROJECT,
AND CIVIC CENTER GENERATOR PROJECT
WHEREAS, W.M. Lyles Company, has completed all work and improvements (collectively the “Improvements”) for the Well No. 15 Development Project, Water Tanks Backup Generators Project, and Civic Center Generator Project (collectively the “Projects”) required in the contract between the City of Chowchilla (“City”) and W.M. Lyles Company; and
WHEREAS, the City’s Public Works Inspector has inspected the Improvements required by the City and determined that all Improvements required by the City have been completed; and WHEREAS, the Director of Public Works recommends acceptance of the Improvements and requests City Council to authorize the Director of Public Works to record the Notice of Completion for the Projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The City Council accepts the Improvements constructed by W.M. Lyles Company related to the Well No. 15 Development Project, Water Tanks Backup Generators Project, and Civic Center Generator Project.
3. The Director of Public Works is authorized to record a Notice of Completion for each of the Projects.
4. The Finance Department is authorized to release retention to W.M. Lyles Company for each of the Projects.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of May, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: May 26, 2026
AGENDA SECTION: New Business
SUBJECT: Approval of Grant Deed and Acceptance of Conveyance of APN 014-270- 003 for Well 16 Site
PREPARED BY: Denise Munoz, Community and Economic Development Director ATTACHMENTS: Resolution
Grant Deed
Exhibit A Legal Description and Plat
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff recommends the City Council approve the resolution accepting the Grant Deed for APN 014-270-003 conveying the Well 16 site to the City of Chowchilla and Exhibit A legal description and plat BACKGROUND:
Rancho Calera, LLC has agreed to convey property identified as Assessor Parcel Number 014-270-003 to the City of Chowchilla for the Well 16 site through execution of a Grant Deed. The property consists of approximately 1.19 acres, more or less, as legally described in Exhibit “A.” The conveyance supports the City’s public utility infrastructure and future water service needs associated with the Well 16 facility. The Grant Deed transfers ownership of the site to the City of Chowchilla subject to standard matters of record and applicable governmental regulations.
Exhibit “A,” prepared by Tracy L. Giorgetti, LS 8720, provides the legal description and plat map for the conveyed property.
REASON FOR RECOMMENDATION:
Approval of the Grant Deed and acceptance of the property conveyance will allow the City to secure ownership of the Well 16 site necessary for municipal water infrastructure and public service operations.
FISCAL IMPACT:
There is no immediate fiscal impact associated with acceptance of the property conveyance, other than standard administrative and recording costs.
ALTERNATIVES:
1. Approve the Grant Deed and accept the property conveyance;
2. Provide alternate direction to staff; or
3. Decline to accept the conveyance.
ACTIONS FOLLOWING APPROVAL:
Following approval, the Grant Deed will be executed and recorded with the Madera County Recorder’s Office, and the property conveyance will become effective.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA ACCEPTING THE GRANT DEED FOR APN 014-270-003 AND THE CONVEYANCE OF THE WELL 16 SITE TO THE CITY OF CHOWCHILLA
WHEREAS, Rancho Calera, LLC, a California limited liability company, has agreed to convey certain real property identified as Assessor Parcel Number 014-270-003 to the City of Chowchilla (“City”) for the Well 16 site; and
WHEREAS, the property consists of approximately 1.19 acres, more or less, as legally described in Exhibit “A” attached to the Grant Deed; and, WHEREAS, the conveyance of the property supports the City’s public utility infrastructure and future municipal water service needs associated with the Well 16 facility; and, WHEREAS, the City Council has reviewed the Grant Deed and Exhibit “A” legal description and plat and finds that acceptance of the conveyance is in the best interest of the City of Chowchilla; and
WHEREAS, the City Council desires to accept the Grant Deed and authorize execution and recordation of all necessary documents related to the conveyance of the Well 16 site for the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The Grant Deed conveying APN 014-270-003 to the City of Chowchilla for the Well 16 site is hereby approved and the conveyance of the real property is accepted.
2. The City Administrator or designee is hereby authorized and directed to execute all documents necessary to complete the conveyance and recordation of the Grant Deed.
3. The City Clerk is authorized and directed to attest to the execution of the documents associated with this action.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of May, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
-1-
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Chowchilla
130 S. Second Street
Chowchilla, CA 93610
Attn: Rod Pruett
APN: 14-270-003 (Above Space For Recorder's Use Only)
GRANT DEED
The undersigned Grantor declares:
This conveyance is to a governmental agency and is exempt from Documentary Transfer Tax pursuant to Revenue and Tax Code §11922
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Rancho Calera, LLC, a California limited liability company ("Grantor") hereby GRANTS to the CITY OF CHOWCHILLA, a municipal corporation ("Grantee") that certain real property in the City of Chowchilla, County of Madera, State of California, which is more particularly described on Exhibit A attached hereto and incorporated herein by this reference.
THE PROPERTY IS CONVEYED SUBJECT TO: all matters of record; all matters which would be revealed or disclosed in an accurate survey or by physical inspection of the Property; liens for non-delinquent real property taxes and assessments; zoning ordinances and regulations and any other laws, ordinances, notices, orders and other governmental regulations and restrictions affecting the use, occupancy or enjoyment of the Property.
Dated: May __, 2026 GRANTOR:
Rancho Calera, LLC,
a California limited liability company
By: Glenn M. Pace
Its: Manager
CALIFORNIA NOTARY ACKNOWLEDGEMENT
(INDIVIDUAL)
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of Santa Clara
On ______________ before me, ____________________________ (insert name and title of the officer), personally appeared ____________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
December 1, 2025
HMH 5015.08.096
501508LD096 - TANK.docx
1570 Oakland Road | San Jose, California 95131 | (408) 487-2200 | (408) 487-2222 Fax | www.HMHca.com EXHIBIT “A”
REAL PROPERTY in the City of Chowchilla, County of Madera, State of California, being a portion of Parcel 1 as shown on that certain Parcel Map No. 2004 filed for record on February 26, 1981, in Book 27 of Maps, Page 94, in the Official Records of Madera County, described as follows:
COMMENCING at the westerly corner of said Parcel 1;
Thence along the northwesterly line of said Parcel 1, North 42°11'11" East, 206.42 feet; Thence South 47°48’49” East, 100.00 feet, to the TRUE POINT OF BEGINNING; Thence North 42°11'11" East, 251.00 feet,
Thence North 48°04'42" East, 101.15 feet;
Thence South 17°18'26" East, 88.57 feet;
Thence along a tangent curve to the left, having a radius of 1,114.00 feet, through a central angle of 04°58'10" for an arc length of 96.62 feet;
Thence South 48°04'42" West, 19.13 feet;
Thence South 42°11'11" West, 242.25 feet;
Thence North 47°48'49" West, 170.00 feet to the TRUE POINT OF BEGINNING.
Containing 51,896 square feet, 1.19 acres, more or less.
END OF DESCRIPTION
This legal description was prepared by me or under my direction in accordance with the Professional Land Surveyors Act.
Date: __________________ __________________________
Tracy L. Giorgetti, LS 8720
1570 Oakland Road (408) 487-2200
San Jose, CA 95131 HMHca.com
1 IN. = FT.
0 50 100
100
REPORT TO THE CITY COUNCIL
Item 6.2
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TO RETURN TO
THE AGENDA
Meeting of: Tuesday, May 26, 2026
AGENDA SECTION: New Business
SUBJECT: Council Direction -- Consolidation of Park CIP Projects P-10, P-12, and P-13 at Montgomery Farms Park for State Grant Opportunity
PREPARED BY: Stacy Wisener, Director of Recreation and Community Engagement ATTACHMENTS: Conceptual site layout to be presented at the meeting by QK Engineering
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council provide direction to staff to consolidate proposed Capital Improvement Plan (CIP) projects P-10 (Montgomery Farms Park), P-12 (Dog Park), and P-13 (Splash Pad) into a single unified park development project at the Montgomery Farms Park site, for the purpose of pursuing state grant funding through the California State Parks Statewide Park Program (SPP) Round 6.
BACKGROUND:
The City of Chowchilla currently has three separate park improvement projects in its Capital Improvement Plan that have each stalled for different reasons. Staff is bringing all three forwards together as part of a new strategy to move them forward as one unified project.
P-10 -- Montgomery Farms Park
Conceptual designs were previously explored for this site; however, the costs came back ranging from approximately $1.1 million to $3.2 million for a minimal-benefit landscaped area. The project has not been brought forward to Council. The Montgomery Farms Park site is approximately 3 acres, which provides sufficient space to support a full-featured park development. It is also worth noting that there are no parks on this side of town. The other side of Chowchilla is served by three parks, leaving residents there without access to comparable recreational amenities. That gap makes the need for a park in this location clear.
P-12 -- Dog Park
A conceptual design was previously completed for a Colusa Avenue location; however, that site came back cost-prohibitive and is not shovel-ready. The project is currently on hold pending the Council's selection of a new site.
P-13 -- Splash Pad
The splash pad has been identified in the CIP as a priority amenity for the community. The current design places it on Robertson Boulevard, but it has significant practical limitations: it does not include a restroom or changing area for guests, and it provides only 8 parking spaces. These deficiencies make the current design difficult to support as a standalone project. Relocating the splash pad to Montgomery Farms Park as part of the consolidated project would allow these issues to be addressed properly in a new design.
The Consolidated Approach
Combining all three projects at Montgomery Farms Park is what makes this effort worthwhile. The 3-acre site is large enough to accommodate a neighborhood park, dog park, splash pad, and restroom, all in one location; something the previously explored sites could not offer. Rather than spending significant dollars on a landscaped area alone, the city would be delivering a full-featured park with amenities the community will actually use. QK Engineering is currently working on a new conceptual layout that combines all three elements at this location and will present the design at the Council at the meeting.
Adjacent Development -- A-Z Travel Center
In the interest of full transparency, staff wants to make the Council aware that a large commercial development, the A-Z Travel Center (CEQA SCH No. 2025041367), is currently in the early environmental review stage on the property directly across from the Montgomery Farms Park site, between Montgomery Lake Way and Fig Tree Road northeast of State Route 99. The proposed project includes truck fueling stations, a convenience store, fast food restaurants, a hotel, a truck maintenance shop, and long-term truck parking on approximately 15 acres. Staff see this as relevant context for the Council’s consideration.
On one hand, the presence of a high-traffic commercial corridor makes the need for accessible community green space in this area even more meaningful, and a well-designed neighborhood park with a dog park and splash pad would be a positive addition for residents in the surrounding area. On the other hand, the Council should be aware of the proximity to a large truck facility as part of its overall direction on this site.
REASON FOR RECOMMENDATION:
California State Parks is expected to release the Statewide Park Program (SPP) Round 6 in Q3 2026. This is a major state grant program with up to $200 million available statewide, individual awards of up to $8.5 million, and no local match required. The City’s grant consultant, Townsend Public Affairs, has this opportunity on their radar on the City’s behalf. Combining P-10, P-12, and P-13 into a single project at Montgomery Farms Park would make the City’s application significantly more competitive. State recreational grant programs score higher for projects that serve multiple community needs and deliver greater impact in a single location. A neighborhood park that includes a dog park and a splash pad represents exactly the kind of multi-benefit project that scores well under SPP criteria. Consolidating these three CIP projects into one is also a smarter use of City resources. Rather than pursuing three separate projects with distinct costs, timelines, and funding strategies, the city would deliver more for the community through a single coordinated effort. This is a bigger bang for our buck. It is important to note that this project will move forward only if grant funding is secured. No City funds are being committed at this time.
FISCAL IMPACT:
To be determined pending site selection and final conceptual design. No City funds are being committed at this time. This project is contingent on the award of grant funding through the California State Parks Statewide Park Program Round 6 and any other available grant funding.
ALTERNATIVES:
The City Council may choose not to consolidate the three projects and instead continue to pursue P-10, P-12, and P-13 as separate CIP projects. This approach would reduce the City’s competitiveness for the upcoming state grant opportunity and would not take advantage of the efficiencies gained by developing all three improvements at a single location.
ACTIONS FOLLOWING APPROVAL:
Following Council direction, staff will work with QK Engineering to finalize a consolidated conceptual design for Montgomery Farms Park incorporating the neighborhood park improvements, dog park, and splash pad. Staff and Townsend Public Affairs will then prepare a grant application for submission to the California State Parks Statewide Park Program Round 6, which is scheduled for release in Q3 2026.