Chowchilla City Council
July 28, 2026

AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, July 28, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.

California Levine Act Statement:

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.

The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceedings.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes. • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.

CLOSED SESSION – 3:00 PM

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d) (1)
Name of Case: Chowchilla Real Estate Holdings, LLC v. City of Chowchilla, Madera Superior Court Case No. MCV090718
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:

PLEDGE OF ALLEGIANCE
INVOCATION:

City Council Meeting AGENDA July 28, 2026
PRESENTATIONS/WORKSHOP - Section 1

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the agenda. Speakers are not allowed to cede their public comment time.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.

No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.

For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the July 14, 2026, Regular City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the June 2026 Financials Report (Seeto)

3.3 Consideration and Adoption of a City Council Resolution Adopting the Updated Title VI Program for The City Bus (McClendon)

3.4 Consideration and Acceptance of the Quarterly Fee Waiver Report (Pruett)

3.5 Consideration and Acceptance of the Quarterly Financial Investment Report (Seeto)

3.6 Informational Item – Quarterly Project Management Update (McClendon)

3.7 Consideration and Acceptance of the Quarterly Contracts Executed Report (Pruett)

3.8 Consideration and Adoption of a City Council Resolution Approving the Amendment to the Application for Local Transportation Funds (LTF) for Fiscal Year2024/25 and Authorizing the City Administrator or Designee to Execute and Submit the Amendments to MCTC (Seeto)
PUBLIC HEARINGS – Section 4

4.1 Consideration and Adoption of a City Council Resolution Adopting the 2025 Urban Water Management Plan for the City of Chowchilla and Approving the Submission of the 2025 Urban Water Management Plan for the City of Chowchilla to the California Department of Water Resources in Accordance with California Water Code Sections 10610-10657 (Ensminger)
City Council Meeting AGENDA July 28, 2026

4.2 Consideration and Adoption of a City Council Resolution Finding General Plan Amendment (GPA 26-0345) is Exempt from the California Environmental Quality Act (CEQA) Pursuant to Sections 152626 and 15061 (B) (3) Of the CEQA Guidelines and Consideration of a General Plan Amendment (GPA 26-0345) for Adoption of the 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan (LHMP) and Incorporating the LHMP by Reference into the Public Safety Element of the City of Chowchilla (Munoz)
DEFERRED BUSINESS – Section 5

5.1 Consideration and Adoption of a City Council Resolution Authorizing the City Administrator or Other Authorized Representative to: Execute all Implicated Documentation for Pre-Application and Application to the Federal Aviation Administration (FAA) for Airport Improvement Program (AIP) Grants for Federal Fiscal Years 2026 and 2027 for the Chowchilla Municipal Airport (2O6) as Shown in the Airport’s capital improvement plan (ACIP); Accept FAA AIP grant(s) for FY 2026 and FY 2027 Projects at the Airport Including All Subsequent Amendments Thereto Offered by the FAA; and Apply for and Accept Grants and all Subsequent Amendments Thereto Offered by the California Department of Transportation Aeronautics Division for Matching Funds for FY 2026 and 2027 FAA-approved projects at the Chowchilla Municipal Airport (Ensminger) NEW BUSINESS – Section 6

6.1 Consideration to Appoint Voting Delegates for the League of California Cities (LOCC) Business Meeting at the 2026 Annual Conference in Anaheim (McClendon)

6.2 Consideration and Adoption of a City Council Resolution Authorizing Allocation from the Council Contingency Fund for the Chowchilla District Chamber of Commerce (McClendon)
ANNOUNCEMENTS – Section 7
JULY 27 SPECIAL AIRPORT ADVISORY COMMITTEE MEETING, COUNCIL CHAMBERS, 5:30PM AUG 11 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4 PM
AUG 19 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5 PM SEP 19 CLASSIC CAR & CUSTOM BIKE SHOW, VETERANS MEMORIAL PARK, 8:30 AM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 23rd day of July, 2026 at or before 5:30 pm.

July 28, 2026 City Council Meeting |3:00pm Closed Session - 4:00pm Open Session

ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/89001635931?pwd=PUNJR2ZEdBb3oOLcSz0ku0FtfLlx4Q.1 Passcode: 893 232
To participate by phone:

Dial 1-669-444-9171
Webinar ID: 890 0163 5931
Passcode: 893 232
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.

Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.

Item 3.1

CLICK HERE

TO RETURN TO

THE AGENDA

MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, July 14, 2026
Open Session - 4:00 p.m.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan (Absent)
Council Members: Waseem Ahmed, John Chavez, Jeff Troost (Absent) City staff and contract employees present: City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, IT System Administrator Carlos Berrocal, City Clerk Joann McCelndon, Deputy City Clerk Vanessa GalvezEscobar • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1

1.1 Certificate of Recognition for Quinnley Robinson

1.2 Proclamation: Park and Recreation Month

PUBLIC ADDRESS
Titus Shields addressed the Council regarding supporting Mark IV Metals products/business.

He also noted that residents of Sonoma and Kings Avenue would like to see lights and four way stop signs be placed on Kings and Sonoma. They feel this will help decrease the speeding in the area.

Chowchilla District Chamber of Commerce Manager, Dennis Haworth, addressed the Council regarding the upcoming Annual Car Show event. Car Show planning is progressing well with new sponsors and two new Chamber members. Car and motorcycle registration is now open.

Event t-shirt design has been finalized. Ribbon cutting planned for Rural Health Network in August. Mayor directed staff to place the chamber funding contribution on a future agenda for formal approval.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Chavez commented positively on Music in the Park conditions.

Council Member Ahmed reported on the Madera County Economic Development Commission meeting and ongoing business interest in the county.

City Council Meeting MINUTES July 14, 2026
Mayor Smith reported limited activity due to vacation and commented on projected county growth and population increase.

2.2 STAFF VERBAL REPORTS
Police Chief Palmer reported since the last meeting; responded to 1,257 calls for service.

Conducted 556 proactive activities/stops. 42 misdemeanor arrests. Made 6 felony arrests.

Issued 38 citations. During the Fourth of July (6:00 p.m. – 3:00 a.m.): Responded to 103 calls for service. Transported five arrestees to the Madera County Department of Corrections.

Reported a busy but successful holiday with no major incidents.

Fire Chief Gaumnitz reported June activity: 109 calls for service. 119 individual responses. 7 vegetation fires. 2 structure fires. 4 vehicle fires. 2 hazardous situations. 72 medical calls (including trauma incidents). 6 public service requests. 16 non-emergency responses.

Fourth of July weekend was extremely busy, with crews working until approximately 4:00 a.m.

Volunteers participated in the Lions Show, displaying the fire engine for community members.

Fire Chief thanked the Police Department for its efforts enforcing illegal fireworks regulations.

Additionally reported: Two new volunteer firefighters are currently in the background process.

Four new volunteers have joined this year. The Chief’s 18-year-old son was sworn in as a volunteer firefighter. The Local Hazard Mitigation Plan is expected to be completed within the next month or two.

Public Works Director Ensminger reported summer activities continue to keep staff busy supporting Music in the Park and Movies in the Park. Introduced Joel Garcia, the City’s new Parks and Facilities Supervisor, who has been with the city for approximately one month.

Reported on a recent water main break caused during underground construction. Repairs were completed before midnight. No customers lost water service during the incident.

Finance Director Seeto reported Staff continues: Transitioning into the new fiscal year budget.

Finalizing the previous fiscal year’s budget. Updating the City’s fee schedule. Updating employee pay scales.

CONSENT CALENDAR – Section 3

3.1 Approval of the June 23, 2026 Regular City Council Meeting Minutes (McClendon)

3.2 Approval of the June 30, 2026 Special City Council Meeting Minutes (McClendon)

3.3 Consideration and Acceptance of the June 2026 Check Register Report (Seeto)

3.4 Consideration and Adoption of a City Council Resolution Requesting the Madera County Clerk-Recorder to Render Specified Services to the City of Chowchilla Relating to the Conduct of Municipal Elections (McClendon)

3.5 Second Reading, with Option to Waive the Second Reading, and Adoption of an Ordinance Finding Zoning Text Amendment 26-0001 Exempt from the California Environmental Quality Act (“CEQA”) Pursuant to CEQA Guidelines Section 15061(b)(3) and Amending Chowchilla Municipal Code Section 18.60.030- Accessory Dwelling Units, to Comply with State ADU Law and Address California Department of Housing and Community Development Findings (Munoz)
Motion by Council Member Ahmed, Seconded by Council Member Chavez to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Mayor Pro Tem Barragan and Council Member Troost absent.

City Council Meeting MINUTES July 14, 2026
PUBLIC HEARINGS – Section 4

4.1 Consideration and Adoption of a City Council Resolution Adopting the 2025 Urban Water Management Plan for the City of Chowchilla and Approving the Submission of the 2025 Urban Water Management Plan for the City of Chowchilla to the California Department of Water Resources in Accordance with California Water Code Sections 10610-10657 (Ensminger)
Mayor Smith opened the public hearing at 4:23pm. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:24pm.

Motion by Council Member Chavez, Seconded by Council Member Ahmed to Adopt the Resolution Adopting the 2025 Urban Water Management Plan for the City of Chowchilla and Approving the Submission of the 2025 Urban Water Management Plan for the City of Chowchilla to the California Department of Water Resources in Accordance with California Water Code Sections 10610-10657. Motion did not pass with Mayor Smith voting no, and Mayor Pro Tem Barragan and Council Member Troost were absent.

4.2 Consideration and Adoption of a City Council Resolution Adopting the 2025 Water Shortage Contingency Plan for the City of Chowchilla and Approving the Submission of the 2025 Water Shortage Contingency Plan for the City of Chowchilla to the California Department of Water Resources in Accordance with California Water Code Sections 10610-10657 (Ensminger)
Mayor Smith opened the public hearing at 4:31pm. No one came forward for or against the item.

Mayor Smith closed the public hearing at 4:31pm.

Motion by Council Member Ahmed, Seconded by Council Member Chavez to Adopt City Council Resolution #47-26, Adopting the 2025 Water Shortage Contingency Plan for the City of Chowchilla and Approving the Submission of the 2025 Water Shortage Contingency Plan for the City of Chowchilla to the California Department of Water Resources in Accordance with California Water Code Sections 10610-10657. Motion passed with Mayor Pro Tem Barragan and Council Member Troost absent.

DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution Authorizing the City Administrator or Other Authorized Representative to: Execute all Implicated Documentation for Pre-Application and Application to the Federal Aviation Administration (FAA) for Airport Improvement Program (AIP) Grants for Federal Fiscal Years 2026 and 2027 for the Chowchilla Municipal Airport (2O6) as Shown in the Airport’s capital improvement plan (ACIP); Accept FAA AIP grant(s) for FY 2026 and FY 2027 Projects at the Airport Including All Subsequent Amendments Thereto Offered by the FAA; and Apply for and Accept Grants and all Subsequent Amendments Thereto Offered by the California Department of Transportation Aeronautics Division for Matching Funds for FY 2026 and 2027 FAA-approved projects at the Chowchilla Municipal Airport (Ensminger) Motion by Council Member Ahmed, Seconded by Council Member Chavez to table the item and bring it back with the additional information Council Member Ahmed requested. Motion passed with Mayor Smith voting no to table the item, and with Mayor Pro Tem Barragan and Council Member Troost absent.

City Council Meeting MINUTES July 14, 2026
ANNOUNCEMENTS – Section 7
JULY 15 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM JULY 17 MUSIC IN THE PARK #4, VETERANS MEMORIAL PARK, 7PM JULY 18 MOVIES IN THE PARK #5, VETERANS MEMORIAL PARK, SUNSET JULY 20 AIRPORT ADVISORY COMMITTEE MEETING, COUNCIL CHAMBERS, 5PM JULY 24 MUSIC IN THE PARK #5, VETERANS MEMORIAL PARK, 5PM JULY 25 MOVIES IN THE PARK #6, VETERANS MEMORIAL PARK, SUNSET JULY 28 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM

ADJOURNMENT
Mayor Smith Adjourned the July 14, 2026 Regular City Council Meeting at 4:41 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith

REPORT TO THE CITY COUNCIL
Item 3.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: June 2026 Budget vs Actual and Balance Sheet

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☐ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the June 2026 Financial Statements shown in the attachment.

BACKGROUND:

Staff provides Council with monthly financial information as an ongoing financial status update. The presentation of the monthly financials will change starting with the month ended July 31, 2026.

REASON FOR RECOMMENDATION:

The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund.

The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.

The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 0.00%.

If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.

If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to Finance with enough time before the meeting for staff to research them.

FISCAL IMPACT:

Revenues
General Administration- The City’s largest budgeted revenue sources are Property tax and VLF (50%), Sales Tax (25%), and overhead allocations (20%). Property tax and VLF are only received twice a year, typically in February and May. The first payment was received in January 2026 and the second in May 2026. The City is teetered - which means we do not have to worry about delinquencies, because the County pays the City and then goes after the delinquencies themselves. Sales tax payments can lag a month or two behind. For the financial statements presented the sales tax payments reflect through April.

Between the remaining sales tax payments and the year-end overhead allocations at June 30 actual revenues should end up very close to budgeted figures.

Police Department- Budgeted revenue is from school reimbursements for SRO service, which we have received. The current difference is comprised of the expected transfer from Measure N.

Fire Department- This revenue is for fines/penalties and fire inspection fees that are completed throughout the year.

Community & Economic Development- This will fluctuate as building permits are pulled. The City budgeted for the following projects like Rancho Calera, Solar Permits and various other projects within the City. The City still has other miscellaneous permits for other items that are happening as well. We expect to see final abatement activity soon. Revenues are largely in line with expectations. The variance is from a reimbursement account being budgeted highly (the revenue and expense are equal though, so the net effect is zero) and the abatements.

Parks and Facilities- The revenues are for overhead allocations from the LLMD that happen at the end of the year.

Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.

Expenses
General Administration (1600)- Expenses are primarily comprised of the share of VLF sent to the County of Madera and a transfer out to Streets, both of which have or will occur in June.

Police Department- Actual expenses appear to be in-line with budgeted projections as a whole. Minor savings in energy and liability insurance. Final overhead allocations account for the majority of remaining expenditures.

Fire Department- Actual expenses appear to be in-line with budgeted projections as a whole. Minor savings in energy and vehicle O/M. Final overhead allocations account for the majority of remaining expenditures.

Community Relations- All figures appear in line with budgeted expectations. A handful of accounts came in under budget.

ALTERNATIVES:

Pull the item for further discussion
ACTIONS FOLLOWING APPROVAL:

None
7/13/2026 11:55:35 AM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2025-2026 Period Ending: 06/30/2026
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 10,697,699.00 10,946,153.00 215,937.01 8,763,209.95 -2,182,943.05 19.94% Expense 427,896.00 399,646.00 113,050.81 158,449.00 241,197.00 60.35% Dept: 1600 - General Administration Surplus (Deficit): 10,269,803.00 10,546,507.00 102,886.20 8,604,760.95 -1,941,746.05 18.41% Dept: 1605 - City Council
Revenue 3,500.00 3,000.00 284.40 5,639.20 2,639.20 87.97% Expense 121,911.00 119,853.00 3,061.03 83,817.83 36,035.17 30.07% Dept: 1605 - City Council Surplus (Deficit): -118,411.00 -116,853.00 -2,776.63 -78,178.63 38,674.37 33.10% Dept: 1610 - City Clerk
Expense 291,900.00 337,620.00 23,606.52 320,207.30 17,412.70 5.16% Dept: 1610 - City Clerk Total: 291,900.00 337,620.00 23,606.52 320,207.30 17,412.70 5.16% Dept: 1615 - City Attorney
Expense 275,000.00 275,000.00 0.00 149,986.05 125,013.95 45.46% Dept: 1615 - City Attorney Total: 275,000.00 275,000.00 0.00 149,986.05 125,013.95 45.46% Dept: 1705 - General Services
Revenue 0.00 4,959.00 503.08 5,482.47 523.47 10.56%
Expense 2,247,814.00 2,420,232.00 367,465.40 2,226,268.43 193,963.57 8.01% Dept: 1705 - General Services Surplus (Deficit): -2,247,814.00 -2,415,273.00 -366,962.32 -2,220,785.96 194,487.04 8.05% Dept: 1710 - City Administration
Expense 456,703.00 456,828.00 26,886.42 373,322.18 83,505.82 18.28% Dept: 1710 - City Administration Total: 456,703.00 456,828.00 26,886.42 373,322.18 83,505.82 18.28% Dept: 1712 - City Property - Rents
Revenue 162,846.00 162,846.00 8,026.54 144,824.14 -18,021.86 11.07% Expense 53,445.00 53,445.00 10,997.00 36,956.68 16,488.32 30.85% Dept: 1712 - City Property - Rents Surplus (Deficit): 109,401.00 109,401.00 -2,970.46 107,867.46 -1,533.54 1.40% Dept: 1720 - Finance Department
Revenue 8,200.00 8,200.00 505.00 5,773.00 -2,427.00 29.60% Expense 977,847.00 977,847.00 54,547.31 868,364.42 109,482.58 11.20% Dept: 1720 - Finance Department Surplus (Deficit): -969,647.00 -969,647.00 -54,042.31 -862,591.42 107,055.58 11.04% Dept: 2610 - Police Department
Revenue 1,049,432.00 1,418,013.00 38,369.38 579,795.93 -838,217.07 59.11% Expense 5,224,437.00 6,229,079.00 477,525.68 5,569,466.92 659,612.08 10.59% Dept: 2610 - Police Department Surplus (Deficit): -4,175,005.00 -4,811,066.00 -439,156.30 -4,989,670.99 -178,604.99 -3.71% Dept: 2615 - Police - Mad Net
Revenue 193,300.00 148,199.00 0.00 0.00 -148,199.00 100.00% Expense 303,692.00 148,199.00 12,992.32 70,673.65 77,525.35 52.31% Dept: 2615 - Police - Mad Net Surplus (Deficit): -110,392.00 0.00 -12,992.32 -70,673.65 -70,673.65 0.00% Dept: 2705 - Fire Department
Revenue 5,500.00 12,224.00 751.00 12,171.13 -52.87 0.43% Expense 517,716.00 521,394.00 50,632.36 453,893.75 67,500.25 12.95% Dept: 2705 - Fire Department Surplus (Deficit): -512,216.00 -509,170.00 -49,881.36 -441,722.62 67,447.38 13.25% Dept: 4705 - Community & Economic Development
Revenue 739,134.00 839,325.00 124,278.15 769,367.47 -69,957.53 8.33% Expense 1,180,198.00 1,229,891.00 46,311.56 896,547.56 333,343.44 27.10% Dept: 4705 - Community & Economic Development Surplus (Deficit): -441,064.00 -390,566.00 77,966.59 -127,180.09 263,385.91 67.44% Dept: 6610 - Community Pool (OLD)
Revenue 2,000.00 4,600.00 1,220.35 10,848.35 6,248.35 135.83% Expense 24,956.00 26,410.00 4,341.04 21,270.49 5,139.51 19.46% Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 7/13/2026 11:55:35 AM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Account Typ…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -22,956.00 -21,810.00 -3,120.69 -10,422.14 11,387.86 52.21% Dept: 6615 - Senior Services
Expense 47,902.00 48,400.00 15,045.00 44,884.48 3,515.52 7.26% Dept: 6615 - Senior Services Total: 47,902.00 48,400.00 15,045.00 44,884.48 3,515.52 7.26% Dept: 6620 - Parks & Facilities
Revenue 79,597.00 79,897.00 0.00 20,226.50 -59,670.50 74.68% Expense 1,337,779.00 1,405,168.00 52,522.02 794,987.61 610,180.39 43.42% Dept: 6620 - Parks & Facilities Surplus (Deficit): -1,258,182.00 -1,325,271.00 -52,522.02 -774,761.11 550,509.89 41.54% Dept: 6625 - Recreation & Community Engagement
Revenue 24,408.00 35,300.00 2,481.00 38,801.77 3,501.77 9.92% Expense 276,435.00 303,033.00 22,554.37 290,868.30 12,164.70 4.01% Dept: 6625 - Recreation & Community Engagement Surplus (Deficit): -252,027.00 -267,733.00 -20,073.37 -252,066.53 15,666.47 5.85% Report Surplus (Deficit): -800,015.00 -1,289,329.00 -889,182.93 -2,003,824.74 -714,495.74 -55.42% Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 7/13/2026 11:55:35 AM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -800,015.00 -1,289,329.00 -889,182.93 -2,003,824.74 -714,495.74 Report Surplus (Deficit): -800,015.00 -1,289,329.00 -889,182.93 -2,003,824.74 -714,495.74 7/13/2026 11:58:27 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 06/30/2026
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 1,586.78
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 48,839.58
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 62,241.99
100-0100-0226 Advance to Other Funds 294,135.64
100-0100-0227 Liens Receivables General Fund 204,570.29 100-0100-0228 Pending Charges or Refunds 0.01
100-0100-0229 A/R Business License -28.00
100-0100-0230 Accounts Receivable-Utilities 60.00
100-0100-0244 Deposit for Sec. 125 1,278.90
100-0100-0291 Prepaid Expenses 27,415.01
100-0100-1900 Claim On Cash 10,473,802.94
Total Assets: 11,116,103.14 11,116,103.14
Liability
100-0200-0422 Bonds for Work-Refundable 1,500.00
100-0200-0426 Manual Payables 1,625.96
100-0200-0480 Deferred Revenue 157,935.77
100-0200-0482 Unavailable Lease Revenue 25,411.68
100-0200-2901 Accounts Payable Pending 70,746.48
Total Liability: 257,219.89
Equity
100-0300-0601 Fund Balance 11,651,134.66
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 294,135.64
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 12,862,707.99
Total Revenue 10,356,139.91
Total Expense 12,359,964.65
Revenues Over/Under Expenses -2,003,824.74
Total Liabilities, Equity and Current Surplus (Deficit): 11,116,103.14 Total Equity and Current Surplus (Deficit): 10,858,883.25

REPORT TO THE CITY COUNCIL
Item 3.3

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution Adopting the Updated Title VI Program for the Chowchilla City Bus
PREPARED BY: Robin Roman, Transit Supervisor
APPROVED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution, Draft Title VI Program

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council approves a resolution to adopt the updated Title VI Program for the City Bus.

BACKGROUND:

Staff has prepared its Title VI Program in compliance with the United States Department of Transportation Title VI regulations. (Code 49, Part 21 of the Code of Federal Regulations (CFR). Caltrans and the Federal Transit Administration (FTA) require recipients of Federal and State funding to prepare and submit an updated Title VI Program every three years.

REASON FOR RECOMMENDATION:

Title VI is a federal statute and provides that “no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance”. From time to time, the FTA updates this document, thereby requiring agencies that apply for federal funding to adopt their updates. Pursuant to FTA Circular 4702.1B – Title VI Guidelines, at a minimum, the document must address the following:
• Notify Beneficiaries of Protection under Title VI
• Develop Title VI Complain Procedures and Complaint Form • Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits • Promote Inclusive Public Participation
• Provide Meaningful Access to LEP Persons
• Minority Representation on Planning and Advisory Bodies • Provide Additional Information upon Request
The City will be required to ensure that its City Bus transit services are responsive to and comply with Title VI regulations.

FISCAL IMPACT:

The adoption of this resolution will not impact the General Fund.

ALTERNATIVES:

Not approve the resolution and accompanying Title VI Program and be out of compliance, risking federal funding.

ACTIONS FOLLOWING APPROVAL:

Submit a copy of the resolution and Title VI Program to federal and state agencies, as required.

COUNCIL RESOLUTION # -26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA,

ADOPTING THE UPDATED TITLE VI PROGRAM FOR THE CHOWCHILLA CITY BUS WHEREAS, the City of Chowchilla, as operator of the Chowchilla City Bus, is a recipient of federal funds and is required to meet federal regulatory requirements for Title VI of the Civil Rights Program, 49 CFR part 21.7 and regulations including Title VI, Civil Rights Program and FTA Circular 4702.1B; and WHEREAS, the City of Chowchilla assures that no persons or group of persons on the basis of race, color or national origin, including limited English proficient persons are subjected to discrimination in the level and quality of transportation services, programs and activities provided, whether federally funded or not; and
WHEREAS, the City of Chowchilla must update its Title VI Program every three years; and WHEREAS, an updated Title VI Program has been prepared which satisfies the requirements of Title VI and FTA Circular 4702.1B, a true and correct copy of which is attached hereto as Exhibit “A” and incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines, and declares the following:

1. The above recitals are true and correct.

2. The City Council hereby adopts the City of Chowchilla Title VI Program attached hereto as Exhibit “A”.

3. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 28th day of July 2026 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

CITY OF CHOWCHILLA

TITLE VI PROGRAM
City of Chowchilla Title VI Program
Page i

TABLE OF CONTENTS
Page
Introduction ................................................................................................................................. 1 City of Chowchilla Title VI Policy Statement ................................................................................. 1 City of Chowchilla Service Area Map............................................................................................ 2 Title VI Requirements ................................................................................................................. 3

1. Requirement to Notify Beneficiaries of Protection under Title VI.............................................. 3 Title VI Notice to the Public .................................................................................................... 3

2. Requirement to Post Notice of Title VI...................................................................................... 6 City of Chowchilla Locations Where Title VI Notice is Posted ............................................... 7

3. Requirement to Develop Title VI Complaint Procedures and Complaint Form ...................................................................................................................... 7 City of Chowchilla Title VI Complaint Procedures .................................................................. 7 City of Chowchilla Title VI Program
Page ii

4. Requirement to Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits........................................................................................................................... 17

5. Promoting Inclusive Public Participation and Language Assistance Plan......................................................................................................................................... 17 Public Outreach Activities ................................................................................................ 18 Public Meetings................................................................................................................ 18 General Awareness Surveys ........................................................................................... 19 Bilingual Outreach............................................................................................................ 19 Telephone Access............................................................................................................ 19 Participation in Community Activities ............................................................................... 20 Summary of Outreach Efforts .......................................................................................... 20

6. Requirement to Provide Meaningful Access to LEP Persons................................................... 21 Limited English Proficiency (LEP) Plan ............................................................................. 21 Introduction........................................................................................................................ 21 Background ...................................................................................................................... 23 Meaningful Access: Four-Factor Analysis........................................................................ 25 Identification of LEP Population....................................................................................... 25 Language Assistance Measures...................................................................................... 25 Outreach Techniques....................................................................................................... 26 Assurances ...................................................................................................................... 27 Monitoring and Updating the LEP Plan............................................................................ 28 Documentation of LEP Personal Contacts....................................................................... 28 Availability of Title VI Plans and Procedures ................................................................... 28

7. Minority Representation on Planning and Advisory Bodies ...................................................... 29

8. Requirement to Develop System-Wide Standards and Policies............................................... 29 City of Chowchilla Title VI Program
Page iii

EXHIBITS
EXHIBIT A: Notice to the Public – English................................................................................... 5 EXHIBIT B: Notice to the Public – Spanish.................................................................................. 6 EXHIBIT C: City of Chowchilla Title VI Complaint Form - English............................................... 11 EXHIBIT D: City of Chowchilla Title VI Complaint Form – Spanish............................................. 14 EXHIBIT E: City of Chowchilla Public Participation Plan .............................................................. 18 EXHIBIT F: Limited English Proficiency (LEP) Plan ................................................................... 21

City of Chowchilla Title VI Program

CITY OF CHOWCHILLA

TITLE VI PROGRAM
Reference: FTA Circular 4702.1B Title VI Requirements and Guidelines for Federal Transit Administration (FTA) Recipients (October 1, 2012).

INTRODUCTION
The purpose of this Title VI Program is to establish guidelines to effectively monitor and ensure that the City of Chowchilla transit services are in compliance with FTA Title VI requirements.

Title VI states that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” The FTA is required to ensure that federally supported transit services and related benefits are provided consistent with Title VI. The Title VI Report requires an update every three years.

The City of Chowchilla will ensure that its programs, policies, and activities comply with Department of Transportation’s (DOT) Title VI Regulations (49 CFR Part 21) and with Limited English Proficient (LEP) Persons requirements (70 FR 74087, December 14, 2005). The City is committed to creating and maintaining a public transportation system that is free of all forms of discrimination. The City will take necessary preventive corrective and disciplinary actions to stem behavior that violates this policy or the rights and privileges it is designed to protect. FTA requires recipients to documents compliance with DOT Title VI regulations by submitting a Title VI Program once every three years.

City of Chowchilla Title VI Policy Statement
The City of Chowchilla is committed to ensuring that
no person is excluded from participation in or denied the benefits of its services on the basis of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended.

City of Chowchilla Title VI Program

CITY OF CHOWCHILLA

SERVICE AREA MAP

City of Chowchilla Title VI Program

The City’s objectives are to:
 Ensure that the level and quality of transportation service is provided without regard to race, color or national origin.
 Identify and address, as appropriate, disproportionately high and adverse human health and environmental effects, including social and economic effects of programs and activities on minority populations and low-income populations.
 Promote the full and fair participation of all affected populations in transportation decision making.
 Prevent the denial, reduction or delay in benefits related to programs and activities that benefit minority populations or low-income populations.  Ensure meaningful access to programs and activities by persons with limited English proficiency (LEP).

TITLE VI REQUIREMENTS

1. Requirement to Notify Beneficiaries of Protection under Title VI. In order to comply with 49 CFR, Section 21.9(d), the City shall provide information to the public regarding the City’s obligations under DOT’s Title VI regulations and apprise members of the public of the protections against discrimination afforded to them by Title VI.

Title VI Notice to the Public
The City of Chowchilla informs members of the public of its Title VI protection rights by posting of a Title VI Notice to the Public and providing bilingual complaint procedures, as shown in Exhibits A, B and C. The Title VI Notice to the Public is posted at several locations, including the City’s Downtown Civic Center Transit Administrative Office, at bus stops and bus shelters, on Chowchilla Area Transit Express/CATX buses, and on the City’s website, www.cityofchowchilla.org.

City of Chowchilla Title VI Program

City of Chowchilla Title VI Program

EXHIBIT A
NOTICE TO THE PUBLIC – ENGLISH

CITY OF CHOWCHILLA
Transit Services
Title VI Notice & Complaint Process
The City of Chowchilla is committed to ensuring that no person is excluded from participation in or denied the benefits of its services on the basis of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964. Any person who believes that he or she has been subjected to discrimination under Title VI on the basis of race, color or national origin may file a Title VI complaint with the City.

Complaints may be filed with the City in writing and may be addressed to:

City Clerk
Title VI Compliance Coordinator
City of Chowchilla
130 S. Second Street
Chowchilla, CA 93610
A copy of the Title VI Complaint Form (in English or Spanish) and additional information may be obtained from the City’s website at “www.cityofchowchilla.org” (under “Transportation”) or by calling (559) 665-8615.

The City will provide appropriate assistance to complainants who are limited in their ability to communicate in English.

City of Chowchilla Title VI Program

EXHIBIT B

NOTICE TO THE PUBLIC - SPANISH

LA CIUDAD DE CHOWCHILLA
Servicios de Transito
Título VI Noticia y Proceso de Quejas
La Ciudad de Chowchilla, se compromete a garantizar que ninguna persona sea excluida de participar o denegar los beneficios de servicios basado por raza, color, linaje u origen nacional, según lo dispuesto en el Título VI de la Ley de Derechos Civiles de 1964. Cualquier persona que cree que él o ella ha sido objeto de discriminación en virtud del Título VI basado por raza, color u origen nacional puede presentar una queja del Título VI con la Ciudad.

Las quejas pueden presentarse ante la Ciudad por escrito y pueden dirigirse a:

City Clerk
Coordinadora de Conformidad Titulo VI
Ciudad de Chowchilla
130 S. Second St.

Chowchilla, CA 93610
Una copia del Título VI Formulario de Queja (en inglés o español) y la información adicional se puede obtener desde el sitio web de la Ciudad en “www.cityofchowchilla.org” (en “Transportación”) o llamando al 559-665-8615. La Ciudad proveerá asistencia apropiada para los denunciantes que sean limitados en su capacidad de comunicarse en inglés.

City of Chowchilla Title VI Program

2. Requirement to Post Notice of Title VI. The City is required to post a public notice of the protections against discrimination afforded by Title VI.

City of Chowchilla Locations Where Title VI Notice is Posted The following is a list of locations where transit-related bilingual Title VI Public Notices are posted:
 CATX buses
 CATX bus stops/bus shelters
 City of Chowchilla website: www.cityofchowchilla.org
 Chowchilla Downtown Civic Center Transit Administrative Office (130 S. Second Street)

3. Requirement to Develop Title VI Complaint Procedures and Complaint Form. The City is required to develop procedures for investigating and tracking Title VI complaints filed against the City and to make these procedures for filing a complaint available to the general public.

City of Chowchilla Title VI Complaint Procedures
Submission of Complaint: If a customer believes he/she has received discriminatory treatment by City of Chowchilla’s transit system on the basis of race, color or national origin, the customer will have the right to file a complaint with the Transit Title VI Compliance Coordinator.

The complaint shall be in writing and signed by the complainant(s). Written complaints shall include:
 Date of the alleged discrimination.
 Date when the complainant(s) became aware of the alleged act of discrimination; or  Date that conduct was discontinued or the latest instance of conduct.  Detailed description of the issues, including names and job titles of those individuals perceived as parties in the complaint.

City of Chowchilla Title VI Program

The complaint can be mailed to:

City of Chowchilla – City Clerk
Title VI Compliance Coordinator
130 S. Second St.

Chowchilla, CA 93610
The complaint can be phoned to:
559-665-8615
The complaint may be made in person at:

City of Chowchilla
130 S. Second St.

Chowchilla, CA 93610
Ciudad de Chowchilla, Título VI, Procedimientos de Queja.

Presentación de la queja: si un cliente cree que ha recibido un trato discriminatorio por parte del sistema de tránsito de la ciudad de Chowchilla en base a su raza, color u origen nacional, el cliente tendrá derecho a presentar una queja ante el Coordinador de cumplimiento de tránsito Título VI.

City of Chowchilla Title VI Program

La queja será por escrito y firmada por el (los) denunciante (s). Las quejas por escrito deberán incluir:
 Fecha de la supuesta discriminación.
 Fecha en que el (los) autor (es) se enteraron del presunto acto de discriminación; o  Fecha en que se interrumpió la conducta o la última instancia de conducta.  Descripción detallada de los problemas, incluidos los nombres y los cargos de las personas que se perciben como partes en la queja.

La queja se puede enviar por correo a:

City of Chowchilla
130 S. Second St.

Chowchilla, CA 93610
Investigation of Complaints
Upon receipt of the complaint, the Compliance Coordinator will review it to determine if the City of Chowchilla has jurisdiction. As appropriate, the complaint will be investigated and a determination made.

Formal investigation will be confidential and will include, but is not limited to, details of the specific incident, frequency, and dates of occurrences, and names of any witnesses. The complainant will be notified in writing of the resolution.

The complainant has ten business days from the date of the letter to send the requested information to the Compliance Coordinator. If the Coordinator is not contacted by the complainant or does not receive the additional information within ten (10) business days, the City of Chowchilla can administratively close the case.

Upon completion of the review, the Compliance Coordinator shall make a recommendation regarding the merit of the complaint, whether remedial actions are available to provide redress, and whether improvements to the City’s Title VI process are needed.

City of Chowchilla Title VI Program

A case can be administratively closed if the complainant no longer wishes to pursue their case. Following the investigation, the Title VI Compliance Coordinator will issue one of two letters to the complainant: (1) a closure letter, or (2) a letter of finding. A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed. A letter of finding summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. • Appeals Process
If the complainant is not satisfied with the resolution, he or she may appeal it to:

City of Chowchilla – City Clerk
Title VI Compliance Coordinator
130 S. Second St.

Chowchilla, CA 93610
Phone: 559-665-8615
Fax: 559-665-7418

• Submission of Complaint to the Department of Transportation The complainant may also file a complaint directly to:

FTA Office of Civil Rights
Title VI Program Coordinator
East Building, 5th Floor – TCR, 1200
New Jersey Avenue, S.E.

Washington, D.C. 20590.

City of Chowchilla Title VI Program

In accordance with FTA Circular 4702.1B, Chapter 9, Complaints, such a complaint must be filed within 180 calendar days after the date of the alleged discrimination.

EXHIBIT C

CITY OF CHOWCHILLA TRANSIT SERVICES

TITLE VI COMPLAINT FORM
Section I: (Please write legibly)

1. Name:

2. Address:

3. Telephone: 3.a. Secondary Phone (Optional):

4. Email Address:

5. Accessible Format Requirements?
[ ] Large Print [ ] Audio Tape [ ] TDD [ ] Other
Section II:

6. Are you filing this complaint on your own behalf? Yes* No *If you answered “yes” to #6, go to Section III.

7. If you answered “no” to #6, what is the name of the person for whom you are filing this complaint?
Name:

8. What is your relationship with this individual:

9. Please explain why you have filed for a third party:

City of Chowchilla Title VI Program

10. Please confirm that you have obtained permission of the aggrieved party to file on their behalf. Yes No
Section III:

11. I believe the discrimination I experienced was based on (check all that apply):
[ ] Race [ ] Color [ ] National Origin

12. Date of alleged discrimination: (mm/dd/yyyy)

13. Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known), as well as names and contact information of any witnesses. If more space is needed, please use the back of this form.

Section IV:

14. Have you previously filed a Title VI complaint with the City of Chowchilla? Yes No
Section V:

15. Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court?
Yes No
If yes, check all that apply:
[ ] Federal Agency __________________ [ ] State Agency ____________________ [ ] Federal Court ____________________ [ ] Local Agency ___________________ [ ] State Court ______________________
City of Chowchilla Title VI Program

16. If you answered “yes” to #15, provide information about a contact person at the agency/court where the complaint was filed.

Name:

Title:

Agency:

Address:

Telephone: Email:

Section VI:

Name of Transit Agency complaint is against:

Contact Person:

Telephone:

You may attach any written materials or other information that you think is relevant to your complaint.

Signature and date are required below to complete form:

Signature ___________________________________ Date___________________ Please submit this form in person or mail this form to the address below:

City of Chowchilla – City Clerk
Title VI Compliance Coordinator
130 S. Second Street
Chowchilla, CA 93610
City of Chowchilla Title VI Program

EXHIBIT D

LA CIUDAD DE CHOWCHILLA SERVICIOS DE TRANSITO

TITULO VI FORMULARIO DE QUEJA
Sección I: (Favor de escribir en forma legible)

1. Nombre:

2. Dirección:

3. Teléfono: 3.a. Teléfono Secundario (Opcional):

4. Correo Electrónico:

5. Requisitos en formato accesible?
[ ] Letra Grande [ ] Cinta de Audio [ ] TDD [ ] Otra Forma Sección II:

7. Está presentando esta queja en su propio nombre? Si* ________ No________ *Si contesto “si” al # 6, baje a la Sección III.

8. Si contesto “no” al #6, cual es el nombre de la persona por cual usted esta representando la queja? Nombre:

9. Cual es la relación con este individuo:

Favor de explicar porque usted esta representando a una tercera persona:

10. Favor de confirmar que usted obtuvo permiso de someter una queja con la persona afectada.

Si ______ No _______
City of Chowchilla Title VI Program

Sección III:

11. Yo creo que la discriminación por la que pase fue basada por (Marque la que pertenezca):
[ ] Raza [ ] Color [ ] Origen Nacional

12. Fecha de la presunta discriminación: (mm/dd/aaaa)

13. Explique lo mas claro posible lo que paso y porque cree que fue discriminado. Describe todas las personas que estuvieron involucradas. Incluya el nombre y la información de contacto de la persona(s) que lo discrimino (si se conoce), así como los nombres y la información de los testigos en contacto. Si se necesita mas espacio, por favor use el reverso de este formulario.

Sección IV:

14. Ha presentado anteriormente una queja del Titulo VI con la Ciudad de Chowchilla? Si No
Sección V:

15. Ha presentado esta queja con cualquier otra agencia federal, estatal o local, o ante cualquier tribunal federal o estatal?
Si No
Si contesto si, marque el que aplique:
[ ] Agencia Federal_________________ [ ] Agencia Estatal_________________ [ ] Corte Federal ____________________ [ ] Agencia Local ___________________ [ ] Corte Estatal ______________________
City of Chowchilla Title VI Program

16. Si contesto “si” al #15, favor de proveer información de una persona cual usted tubo contacto con la agencia/corte donde se sometió la queja.

Nombre:

Titulo:

Agencia:

Dirección:

Teléfono: Email:

Sección VI:

Nombre de la Agencia de Transito cual se inicio su queja:

Persona de Contacto:

Teléfono:

Usted puede adjuntar cualquier material escrito u otra información que crees que es relevante para su queja.

Firma y fecha es requerida para someter esta forma:

Firma ___________________________________ Fecha___________________ Favor de someter esta forma en persona o por correo a la siguiente dirección:

City of Chowchilla – City Clerk
Title VI Compliance Coordinator
130 S. Second St. Chowchilla, CA 93610
City of Chowchilla Title VI Program

4. Requirement to Record and Report Transit-Related Title VI Investigations, Complaints, and Lawsuits. The City is required to prepare and maintain a list of investigations, complaints, or lawsuits that pertain to allegations of discrimination on the basis of race, color, and/or national origin in transitrelated activities and programs and that pertain to the entity submitting the report, not necessarily the larger agency or department of which the entity is a part.

The City of Chowchilla has not been involved in any transit-related Title VI investigations, complaints or lawsuits. The City of Chowchilla’s Title VI Transit Compliance Coordinator will maintain a list of Title VI investigations, complaints, and lawsuits and include a summary and description of actions taken by the City, as required by the Title VI regulations The list will include the date that the investigation, lawsuit, or complaint was filed; a summary of the allegations(s); the status of the investigation; lawsuit, or complaint; and actions taken in response, or final findings related to the investigation, lawsuit, or complaint. The list will be included in the City’s Title VI submittal every three years.

5. Promoting Inclusive Public Participation and Language Assistance Plan. The City is required to develop a Public Participation Plan that includes an outreach plan to engage minority and limited English proficient populations, as well as a summary of outreach efforts made since the last Title VI Program submission.

City of Chowchilla Title VI Program

EXHIBIT E

CITY OF CHOWCHILLA CATX

PUBLIC PARTICIPATION PLAN
Public Outreach Activities
The City of Chowchilla posts transit schedules and rider information on its website in English and Spanish.

The City also provides easy access to bilingual (English and Spanish) administrative staff and drivers during operating hours to answer questions during their regular shift schedules for CATX LEP passengers.

The City reaches out to the community directly through meetings with agency and community staff, as well as their clients, as needed. Information regarding the City’s transit services is disseminated at these meetings. Information is also made available at various locations throughout the community and on the City’s transit systems and City website.

Public Meetings
The City of Chowchilla transit staff participates in the Madera County Transportation Commission (MCTC) Social Services Transportation Advisory Council (SSTAC) quarterly meetings that are open to the general public. The SSTAC is composed of diverse community members and is open to receiving public testimony prior to the start of each meeting.

The City also collaborates with the MCTC, the Metropolitan Planning Organization (MPO), in its annual Unmet Transit Needs process. MCTC is required by statute to conduct a formal hearing process that solicits information about transit needs. This allows MCTC to determine whether there are unmet transit needs and whether they can be reasonably met. The Unmet Transit Needs hearings are accessible to the general public, offer bilingual translation, and are consistent with the MCTC Public Participation Plan and process that ensures meaningful access to LEP throughout the Madera County region.

City of Chowchilla Title VI Program

This Unmet Transit Needs process involves inviting testimony through a wide array of mailing lists and agency contacts and receiving testimony either in-person at the hearing and by mail or by email where a name and local address are provided. Comments pertaining to Chowchilla’s transit services every year are reviewed and responded to appropriately in close coordination with the MCTC Social Services Transportation Advisory Council (SSTAC), a committee composed of diverse representatives from throughout the community.

Transit staff also participates in the development of the MCTC “Public Participation Plan” and “Public Transit Human Services Transportation Coordination Plan.” A series of meetings are conducted with participants from throughout the community. Recommendations to maximize community involvement are reflected in these plans and adopted by the MCTC Board.

General Awareness Surveys
The City, in cooperation with the MCTC, conducts bilingual (English and Spanish) on-board rider and general awareness surveys in conjunction with updates to the Short-Range Transit Plan. These personal one-on-one surveys allow riders to share any concerns or comments about the City’s transit services.

Bilingual Outreach
CATX provides Spanish-speaking clients with bilingual information on public transit services. Staff assistance is utilized in outreach programs and offered for programs and public meetings.

Telephone Access
Transit staff is available to answer questions in Spanish during normal working hours, weekdays 8:00 a.m. to 5:00 p.m.

City of Chowchilla Title VI Program

Participation in Community Activities
The city coordinates with community agencies whenever feasible to promote its transit services. This includes participation in senior centers and civic events where promotional materials are distributed and where staff are available to interact with residents.

Staff Training
CATX works to instill in staff an awareness of and sensitivity to the needs of LEP residents. Staff is trained on LEP guidance from U.S. Department of Transportation on procedures for accommodating LEP populations.

Summary of Outreach Efforts
Outreach locations and activities include:
 Community Events – The City Transit staff actively participates in community and civic events as appropriate to promote awareness of its transit services. The Annual Fair in Chowchilla, held each May, features transit-related displays. Additionally, transit representatives attended Chowchilla’s annual Goal Setting Meeting on March 26, 2026, where transit riders shared their concerns and issues.
 Senior Center – The City participates in senior center events, as appropriate, to ensure participants are aware of CATX services. Daily trips to the Senior Center and communication with the senior center director.
 MCTC Annual Unmet Transit Needs Process – The City actively participates in the MCTC Board's annual public hearings on unmet transit needs. MCTC also distributes online surveys for riders to submit concerns or issues. Surveys are posted on buses.  Updates to the “Public Participation Plan” and “Public Transit Human Services Transportation Coordination Plan for Madera County” – As part of the MCTC update process, staff actively participate in transit workshops. Members of the public, as well as representatives of human and social service agencies, are invited to attend to share transit needs and discuss projects that may address them.

6. Requirement to Provide Meaningful Access to LEP Persons. The City must have a language assistance plan for providing language assistance to persons with limited English proficiency (LEP).

Title VI and its implementing regulations require that FTA recipients take responsible steps to ensure meaningful access to the benefits, services, information, and other important portions of their programs and activities for individuals who are LEP.

City of Chowchilla Title VI Program

EXHIBIT F

CITY OF CHOWCHILLA CATX
Limited English Proficiency (LEP) Plan
Introduction
This Limited English Proficiency (LEP) Plan has been prepared to address the City’s responsibilities as a recipient of federal financial assistance as they relate to the needs of individuals with limited English language skills. The Plan has been prepared in accordance with Title VI of the Civil Rights Act of 1964, Federal Transit Administration Circular 4702.1A dated May 13, 2007, which state that no person shall be subjected to discrimination on the basis of race, color, or national origin.

Executive Order 13166, titled Improving Access to services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person’s inability to speak, read, write, or understand English is a type of national origin discrimination. It directs each federal agency to publish guidance for its respective recipients clarifying their obligation to ensure that such discrimination does not take place. This order applies to all State and local agencies which receive federal funds, including City of Chowchilla departments receiving federal grant funds.

Safe Harbor Provision
The City of Chowchilla Transit will comply with the Safe Harbor Provision which outlines circumstances that can provide a “safe harbor” for recipients regarding translation of written materials for LEP populations. The Safe Harbor Provision stipulates that, if a recipient provides written translation of vital documents for each eligible LEP language group that constitutes five percent (5%) or 1,000 persons whichever is less, of the total population of persons eligible to be served or likely to be affected or encountered, then such action will be considered strong evidence of compliance with the recipient’s written translation obligations, These safe harbor provisions apply to the translation of written documents only. Translation of non-vital documents, if needed, can be provided orally. If there are fewer than 50 persons in a language group that reaches the five percent (5%) trigger, the recipient is not required to translate vital written materials but should provide written notice in the primary language of the LEP language group of the right to receive competent oral interpretation of those written materials, free of cost.

These safe harbor provisions apply to the translation of written documents only. They do not affect the requirement to provide meaningful access to LEP individuals through competent oral interpreters where oral language services are needed and are reasonable. A recipient may determine, based on the Four Factor Analysis, that even though a language group meets the threshold specified by the Safe Harbor Provision, written translation may not be an effective means to provide language assistance measures.

For example, a recipient may determine that a large number of persons in that language group have low literacy skills in their native language and therefore require oral interpretation. In such cases, background documentation regarding the determination shall be provided to FTA in the Title VI Program." City of Chowchilla Title VI Program

Background
The City’s Administration administers CATX services through in-house employees. The Chowchilla City Council is the policymaking body for the system. The City’s transit services consist of CATX, which operates weekdays from 7:30 a.m. to 3:30 p.m., providing service throughout the City limits and adjacent unincorporated areas identified by service area zones.

The City has developed this LEP Plan to help identify reasonable steps for providing language assistance to persons with limited English proficiency who wish to access services provided by CATX. As defined by Executive Order 13166, LEP persons are those who do not speak English as their primary language and have limited ability to read, speak, write, or understand English.

This plan outlines how to identify individuals who may need language assistance, how assistance may be provided, and how to notify LEP individuals that assistance is available. In order to prepare this plan, the City undertook the U.S. Department of Transportation (U.S. DOT) four-factor LEP analysis, which considers the following factors:

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter the City’s transit activities or services.

2. The frequency with which LEP persons come in contact with the City’s transit activities or services.

3. The nature and importance of programs, activities, or services provided by the City to the LEP population.

4. The interpretation services available to CATX riders and the overall cost to provide LEP assistance.

A summary of the results of the City’s four-factor analysis is reflected in the following section.

City of Chowchilla Title VI Program

Meaningful Access: Four-Factor Analysis

1. The number or proportion of LEP persons in the service area who may be served or are likely to encounter the City’s transit activities, or services.

The City’s current population is approximately 17,618 The 2024 U.S. Census reports that Chowchilla’s population is 40% White, 6.0% African American, 1.3% American Indian, 6.2% Asian, 0.2% Pacific Islander, Native Hawaiian and other Pacific Islander, .2%, and 15% from two or more races. Hispanic or Latino of any race comprised 50.3% of the City’s population.

The City reviewed the 2024 ACS 5-Year Estimates Data Profiles. Census, American Community Survey, and determined that 10,202 persons or 58% of the 17,618 persons speak only English while an estimated 100 persons or .6% speak a language other than English. Of the total population surveyed, 6,160 are Spanish with 35% who speak English “very well.” An estimated 0% of this group indicated that they speak English “less than very well.” A small percentage or 1% of the population is Asian and Pacific Islanders 69% of these groups indicating that they speak English very well. Other Asian groups, including Chinese, Filipino, Korean, and Vietnamese comprise approximately 2% of the City’s population with 84% indicating that they speak English very well.

2. The frequency with which LEP come in contact with Chowchilla transit services.

City staff reviewed the frequency with which transit administrative staff, dispatchers, and bus drivers could have contact with LEP persons. To date, the City has had no requests for interpreters and no requests for translated transit program documents.

Transit drivers are in regular contact with LEP persons on CATX trips, of which the majority is Spanish or Hispanic, and all transit information is available in Spanish. Transit dispatchers have Spanish proficiency or access to Spanish-speaking staff at all times.

3. The nature and importance of programs, activities, or services provided by the City’s transit services to the LEP population.

City of Chowchilla Title VI Program

Demographic and survey data show that the City’s transit riders are primarily White, with Hispanic comprising the next largest group of riders. The most recent on-board ridership survey data show that a majority or 51% of respondents were less than 29 years of age; 25% 40 to 54; 5% 55 to 64; and 24% 65 or older.

The majority or 73% of passengers surveyed indicated that they could not have made their trip by another means showing a high dependence on public transportation. This emphasizes the importance of the City’s CATX services. The City’s outreach efforts must therefore ensure that transit information and other key documents are translated and user-friendly, and that bilingual staff are readily available.

4. The resources available to CATX and the overall cost to provide LEP assistance.

City staff have access to a variety of services and resources that can help with outreach and the provision of LEP assistance at low or no cost. Community and regionally based resources include:
 City of Chowchilla Senior Center
 Madera County Transportation Commission (MCTC) website  Madera County Social Services Agencies
 MCTC Social Services Transportation Advisory Council (SSTAC)  MCTC Board Unmet Transit Needs Process
 MCTC Public Participation Committee
 Translation Services
The above resources will be used on a regular basis or as needed to assist in identifying needs of the City’s LEP population. They will also serve as a means to widely disseminate bilingual transit service information and announcements and to notify the LEP population of planned workshops and outreach efforts.

Based on the four-factor analysis, the City will develop its LEP Plan as outlined in the following section.

City of Chowchilla Title VI Program

Identification of LEP Population
The City has developed several possible ways to assist in identifying LEP populations within the City, including:

1. Examine records to see if requests for language assistance have been received in the past, either at meetings or over the phone, to determine whether language assistance might be needed at future events or meetings.

2. Have a staff person greet participants as they arrive to City-sponsored transit events. By informally engaging participants in conversation, it is possible to gauge each attendee’s ability to speak and understand English.

3. Survey vehicle operators and other front-line staff, such as CATX dispatchers and drivers, on their experience concerning any contacts with LEP persons.

4. Network with local human services organizations to assist in identifying LEP groups and individuals most in need of LEP assistance and to further facilitate dissemination of information about the City’s transit services.

Language Assistance Measures
There are plans for a number of language assistance options available to LEP persons, including both oral and written language services. There are also various ways in which transit staff can respond to LEP persons, whether in person, by telephone, or in writing.  Provide a bilingual transit representative at community events and public hearings.  Placement of statements in notices and publications that interpreter services are available for these meetings.

City of Chowchilla Title VI Program

 Survey bus drivers, dispatchers, and other front-line staff on their experience concerning any contacts with LEP persons during the previous year.
 Post City of Chowchilla Title VI Policy and LEP plan on the City’s website, www.cityofchowchilla.org.
 When an interpreter is needed, for a language other than Spanish, in person or on the telephone, staff will attempt to access language assistance services from a professional translation service or qualified community volunteers.

Outreach Techniques
When staff prepare a document or schedule a meeting, for which the target audience is expected to include LEP individuals, documents, meeting notices, flyers, and agendas will be printed in an alternative language based on the known LEP population. Interpreters will be available as needed. The City currently uses a variety of outreach approaches, as described below.

Public Outreach Activities
The City website posts transit information. The City provides easy access to bilingual (English and Spanish) administrative staff and drivers during operating hours to answer questions during their regular shift schedules for those LEP passengers who use the City’s bus system.

The City reaches out to the community directly through meetings with agency and community staff and their clients, as needed. Information regarding the City’s transit services is disseminated at these meetings, including schedules and appropriate fliers. Transit information also is made available at a variety of locations throughout the community and on CATX.

Public Meetings
The City conducts and participates in transit meetings that are open to the general public. The City collaborates with the Madera County Transportation Commission (MCTC), the Metropolitan Planning Organization (MPO), in its Unmet Transit Needs process. The Unmet Transit Needs hearings are City of Chowchilla Title VI Program

accessible to the general public, offer bilingual translation, and are consistent with the MCTC Public Participation Plan and process that ensures meaningful access to LEP throughout the Madera County region. The MCTC public hearing is accessible by public transit services.

The City’s transit staff also participates in the development of the MCTC “Public Participation Plan” and “Public Transit Human Services Transportation Coordination Plan.” A series of meetings are conducted with participants from throughout the community. Recommendations to maximize community involvement are reflected in this plan and adopted by the MCTC Board.

Participation in Community Activities
The City engages in community activities that promote its transit services. These activities and sites include:
 City of Chowchilla Community/Civic Events
 City of Chowchilla Senior Center
 MCTC Annual Unmet Transit Needs Process
 Participation in updates to the “Public Participation Plan” and “Public Transit Human Services Transportation Coordination Plan for Madera County”
Assurances
The City of Chowchilla’s transit services will ensure that no person, on the grounds of race, color, national origin, as provided by Title VI of the Civil Rights Act of 1964, will be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination. Further, CATX will notify the public of protections against discrimination afforded them by Title VI regulations and will take preventive corrective and disciplinary action necessary to stem behavior that violates the rights and privileges the regulations are designed to protect.

The City will post information on its website and ensure that it reflects current information consistent with the requirements of 49 CFR Section 21.9(d).

City of Chowchilla Title VI Program

Monitoring and Updating the LEP Plan
The City will update the LEP as required by U.S. DOT. At a minimum, the plan will be reviewed and updated when data the U.S. Census is available, or when it is clear that higher concentrations of LEP individuals are present in the City’s transit service area. Updates will include the following:

Documentation of LEP Personal Contacts
 How the needs of LEP persons have been addressed.
 Determination of the current LEP population in the service area.  Determination as to whether the need for translation services has changed.  Determine whether local language assistance programs have been effective and sufficient to meet the need.
 Determine whether the City’s financial resources are sufficient to fund language assistance resources needed.
 Determine whether the City has fully complied with the goals of this LEP Plan.  Determine whether complaints have been received concerning the City’s failure to meet the transit needs of LEP individuals.

Availability of Title VI Plans and Procedures
The City’s LEP Plan and the Title VI procedures are included in the City’s website at www.cityofchowchilla.org. Any person or agency with internet access will be able to access and download the plan from the City’s website. Alternatively, any person or agency may request a copy of the plan via telephone, fax, mail, or in person. LEP individuals may request copies of the plan in translation which the City of Chowchilla will provide, if feasible.

Questions or comments regarding the LEP Plan may be submitted to City of Chowchilla City Clerk:

City of Chowchilla Title VI Program

City of Chowchilla
130 S. Second St.

Chowchilla, CA 93610
Phone: (559) 665-8615
Fax: (559) 665-7418

7. Minority Representation on Planning and Advisory Bodies. The City must describe efforts to encourage participation of minorities on committees, boards, councils, or other bodies. City must provide a table of transit-related, non-elected planning boards, advisory councils or committees, or similar bodies, the membership of which is selected by the City, and must indicate the racial breakdown of the membership of such committees or councils.

The City has no planning and/or transit advisory committees or non-elected committees.

A facility has not been constructed, and a Title VI equity analysis is not required.

8. Requirement to Develop System-Wide Standards and Policies. FTA requires all fixed-route transit providers to develop quantitative service standards and policies for their fixed-route service. Individual public transportation providers may set standards that best reflect their local environment.

This requirement is not applicable to the City of Chowchilla as it operates demand-response services only.

REPORT TO THE CITY COUNCIL
Item 3.4

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Quarterly Waiver Report
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: None

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the Quarterly Waivers Report for April 2026 through June 2026.

BACKGROUND:

Council approved the City Administrator to have the authority to waive penalties, interest, fees, liens...etc. up to $10,000. It was requested that a quarterly report be presented that summarized the transaction the City Administrator granted under this authority.

REASON FOR RECOMMENDATION:

This report is a summary of the waivers that were issued and is an element of transparency for the Council and the public. These waivers are issued on a case by case basis and will fluctuate from quarter to quarter.

This is a tool for the Council to evaluate the use and effectiveness of the program.

FISCAL IMPACT:

There were no waivers issued this quarter.

ALTERNATIVES:

Pull the item for further discussion
ACTIONS FOLLOWING APPROVAL:

None

REPORT TO THE CITY COUNCIL
Item 3.5

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TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Consent
SUBJECT: Presentation of Quarterly Financial Investment Report PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: LAIF Quarterly Remittance Advice, Wulff Hansen Quarterly Report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Review the Quarterly Financial Investment Report.

BACKGROUND:

In accordance with Section 53601 of the California Government Code and the City’s Investment policy, the City is authorized to invest in Certificates of Deposit, the California Local Agency Investment Fund (LAIF).

In addition to LAIF, the City began investing in Treasury Securities in December 2022 after City Council approval as they typically yield higher interest than LAIF and allows the City to have some diversity in its portfolio. The Treasury securities purchased by the City amounted to $15M. Each time a Treasury security in the portfolio matures, the City will be paid the ‘maturity value’ or ‘face value’ of that security. If such security was purchased at a discount and then held to maturity, then the difference between the discounted principal cost of the security and the face value of the security represents ‘income’ to the City, similar to interest earnings. The City is using Wulff, Hansen & Co. as our Municipal Advisor to oversee the portfolio.

The City also began investing in a Money Market account with Tri Counties Bank, as they are offering a rate competitive with LAIF. This allows the City to have more flexibility and limits transfers between institutions.

REASON FOR RECOMMENDATION:

N/A
FISCAL IMPACT:

The US Treasury Securities Custodial Account has a fair market value of $9,171,593 and for the last quarter recognized $84,764 in investment earnings, which includes accrued interest and amortized discount. Accrued interest is interest that has been earned but not yet paid. During the period from April 1, 2026 through June 30, 2026, the City earned accrued interest of $87,688. Amortized discount represents that portion of any discount that has been earned, but not yet paid. As of June 30, 2026, the portfolio’s amortized discount was ($2,924).

Interest is allocated to all funds that have a positive cash balance. As June 30, 2026, the City has $19,880,672 in LAIF and for the last quarter received $194,070 in interest.

As of June 30, 2026, the City has $19,089,568 in Tri Counties Money Market and for the last quarter received $173,739 in interest.

ALTERNATIVES:

N/A
ACTIONS FOLLOWING APPROVAL:

N/A

To Rod Pruett and Daniel Seeto, City of Chowchilla
From Bud Levine and Rob Pankratz, Wulff, Hansen & Co.

Date July 8, 2026
Subject Quarterly Portfolio Earnings: April 1, 2026 through June 30, 2026 During the period from April 1, 2026 through June 30, 2026, the City held the following U.S.

Treasury securities in its portfolio during all or a portion of the period:

All dollar amounts are rounded to the nearest dollar.
* Accrued interest paid by City to Winning Bidder.

Quarterly Book Earnings
During the period from April 1, 2026 through June 30, 2026, the City’s portfolio of U.S.

Treasury securities had book earnings of $84,764 which is equivalent to an annualized book yield of 3.69%. By comparison, during the same period the average daily yield paid on deposits in the Local Agency Investment Fund (LAIF) was 3.81%.

Quarterly book earnings of $84,764 included the following:
• $87,688 of interest earnings, plus
• -$2,924 of accreted discount less any amortized premium.

CUSIP
Number
Purchase
Date
Face
Value
Coupon
Rate
Price
Discount (+)
Premium (-)
Principal
Cost
Accrued
Interest*
Total
Cost
Final
Maturity
Yield to
Maturity
91282CLP4 Sep. 30, 2025 3,076,000 3.500% 99.7891 8,488 3,067,512 0 3,067,512 Sep. 30, 2026 3.72% 91282CMV0 Sep. 30, 2025 3,061,000 3.875% 100.289 -8,846 3,069,846 0 3,069,846 Mar. 31, 2027 3.68% 91282CFM8 Sep. 30, 2025 3,041,000 4.125% 100.941 -28,628 3,069,628 0 3,069,628 Sep. 30, 2027 3.63% Fees
The book earnings shown above do not take into account any fees that were incurred by the City for services provided by the Municipal Advisor, Bidding Agent / Registered Investment Advisor or Custodian Bank. The total of such fees incurred by the City during the period equaled approximately $3,125.

Next Steps
The City does not need to take any further action at this time. This report is informational only.

The next scheduled maturity of Treasury securities in the City’s portfolio will occur on September 30, 2026. Prior to the maturity of each Treasury security in the City’s portfolio, the Wulff Hansen team will assist the City in evaluating its expected cash flow requirements and liquidity needs, and its potential reinvestment options.

Meanwhile, all of the Treasury securities in the City’s portfolio are held in trust for the City by its Custodian Bank. The scheduled payment of interest and principal on each security will be automatically credited to the City’s custody account upon receipt, and the City will continue to receive monthly account statements from the Custodian Bank.

Invest Additional Funds
Depending on the City’s cash balances and its expected future cash flow requirements and liquidity needs, the City may wish to consider investing additional funds in one or more U.S.

Treasury securities, in order to earn additional interest income. If so, the Wulff Hansen team can help arrange for any such additional investment. Please note however that such additional investment would incur additional compensation to Municipal Advisor, based on its current fee schedule, and therefore Municipal Advisor would have an incentive to recommend such an additional investment. For your reference, the current U.S. Treasury yield curve is as follows:
* LAIF rate as of June 29, 2026
Liquidate Securities
If the City ever needs immediate access to some or all of its invested funds due to a large unanticipated financial obligation or emergency situation, then the Wulff Hansen team can help arrange for the prompt liquidation of one or more Treasury securities in the City’s portfolio.

The market value of the City’s portfolio – as opposed to its face value – typically fluctuates over time as interest rates change. According to the most recent monthly custody account statement, the estimated market value of the Treasury securities in the City’s portfolio on June 30, 2026 was $9,171,592.62 excluding any funds held in the City’s designated cash sweep account.

3.83% 3.86% 3.96% 4.04% 4.12% 4.16% 4.17% 4.16% 4.16%

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%
LAIF* 3-Month 6-Month 9-Month 12-Month 15-Month 18-Month 21-Month 24-Month Estimated U.S. Treasury Yield Curve as of July 1, 2026
(Data Sources: Tullett Prebon via Wall Street Journal, Treasury.gov, and California State Treasurer's Office)

REPORT TO THE CITY COUNCIL
Item 3.6

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TO RETURN TO

THE AGENDA
Meeting of: Tuesday, July 28, 2026
AGENDA SECTION: Consent
SUBJECT: Informational Item – Excel Project Management Program (PMP) Update PREPARED BY: Vanessa Galvez-Escobar, Deputy City Clerk
APPROVED BY: Joann McClendon, City Clerk
ATTACHMENTS: Excel Project Management Program City Council Departmental Spreadsheets

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational item only.

BACKGROUND:

The City Council has requested that staff bring back the Project Management Program (PMP) reports on a quarterly basis for follow-up and review. Below you will find a quick review of ongoing items, in progress, or on hold. The last report was brought to the Council on April 28, 2026.

City Staff emailed each department their project list to update for the dates between April and June 2026.

Administration
Active Projects
Name Type Status Phase Priority Council Update
Monday.com / Axanexa
Implementation
System
Implementation Active Workbook Build / Onboarding Low This is info for the council Subitems Amount Payment Rec'd Date Amount Submitted Amount Received 5000
1000
Labor Negotiations / MOUs HR/Negotiations Active Tentative Agreements
Low
Subitems Amount Payment Rec'd Date Amount Submitted Amount Received CFD 2006-1 Refunding Finance/Developm
ent
Active Legal/Financing Low
Subitems Amount Payment Rec'd Date Amount Submitted Amount Received Prop 218 Rate Study and
Adoption Rate Study Active Public Hearing Low
Subitems Amount Payment Rec'd Date Amount Submitted Amount Received Rancho Calera CFD 2025-1 Finance/Developm
ent
Active Formation Low
Subitems Amount Payment Rec'd Date Amount Submitted Amount Received High Speed Rail SR 152 Frontage
Road Mitigation
Regional
Infrastructure Active Coordination Low
Subitems Amount Payment Rec'd Date Amount Submitted Amount Received Fairmead Consolidation Street Project Active Testing/Permit Low Subitems Amount Payment Rec'd Date Amount Submitted Amount Received Planning
Name Type Status Phase Priority Council Update
North Fork Rancheria
Coordination Intergovernmental Planning Meeting Setup High Subitems Amount Payment Rec'd Date Amount Submitted Amount Received City Clerk
Active
Name Subitems Type Status Phase Priority Latest Update
Date
Source
Files Status 1
DocuAccess ADA
Accessibility Platform
Reimburseme
nt 1,
Compliance /
Technology Active Contract/Implementation High 2026-03-21 Done Subitems Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Reimburseme
nt 1
5000
Reimburseme
nt 2
1000
NextRequest Public
Records Module
Technology /
Workflow Active Implementation High 2025-05-31 Done
Deputy City Clerk
Training / CMC Track
Reimburseme
nt 2, Training Active Training Plan Medium 2026-03-21 Ongoing Subitems Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Reimburseme
nt 1
Reimburseme
nt 2
SB125 Transit
Coordination
Grant / Transit
Coordination Active Coordination Medium 2026-03-21 Ongoing AB 2561 Vacancy
Reporting
Reimburseme
nt 2, Compliance Active Public Hearing Support
Medium 2025-05-31 Done
Subitems Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Reimburseme
nt 1
Reimburseme
nt 2
Records Destruction /
Archive Cleanup
Reimburseme
nt 2,
Records
Management
Active Cleanup Medium 2025-04-26 Ongoing
Subitems Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Reimburseme
nt 1
Reimburseme
nt 2
Records Retention
Schedule Update
Reimburseme
nt 1,
Reimburseme
nt 2
Records
Management
Active Department Signoff Medium 2025-04-12 Done
Subitems
Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Receiv
ed
Reimburseme
nt 1
Reimburseme
nt 2
Elections
Reimburseme
nt 2,
Reimburseme
nt 1
Compliance Active Coordination High 2026-07-14 Ongoing
Subitems
Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Receiv
ed
Reimburseme
nt 1
Reimburseme
nt 2
Risk MGMT/Claims
Reimburseme
nt 1,
Reimburseme
nt 2
Compliance Active Coordination High 2026-07-23 Ongoing
Subitems
Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Receiv
ed
Reimburseme
nt 1
Reimburseme
nt 2
Commissions/Committ
ees
Reimburseme
nt 1,
Reimburseme
nt 2
Legal Active Coordination High 2026-07-23 Ongoing
Subitems
Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Receiv
ed
Reimburseme
nt 1
Reimburseme
nt 2
Policy Updates
Reimburseme
nt 2,
Reimburseme
nt 1
Compliance Active Coordination Medium 2026-07-22 Ongoing Subitems
Name Date Amount Submission Date Payment Rec'd Date Amount Submitted
Amoun
t
Receiv
ed
Reimburseme
nt 1
Community and Economic
Upcoming
Name Link to Project Board Status
Community and Economic
Industrial SP - Peer Review, A & M Merchantile, Aplha Pharmacy, Woodcrest, PLHA Amendment, Itransformu, CA Thrift Shop & Notary, 705 S. 3rd St., Tyler Palmer Construction, Boba, Rancho Calera Block 3, A-Z Truck, Rancho Calera Block 4, Rancho Calera Block 13, Cal Center Fuels DBA Arco, UPS Store, Madera Auto Center, Gilbert Lara - Colliers (Old Rite-Aid), Chowchilla Pharmacy, Mid Valley Pipe & Steel, MK Diesel, Madera Community Hospital DBA Chowchilla Medical Center, Carlyle Gas Services Station, Central Valley Strategies, Rancho Calera Block 12, Daniel Del Rio, Enchanted Bridal, Balanced Path Wellness, Chowchilla East Master Plan, Fagunes, LaQuintaHawthorn Hotel by Wyndham, Legacy Ranch, Rural Health Clinic, Eastman Ranch, Fagunes, Anabella Homes, Bottomline Houseing Project, 308/312 Alameda, UnnBerenda Estatesamed, Parminder Bains, Arcadis, Annexation/Chowchilla CourtRubik Built LLC, Main Pharmacy, JF Finish Carpentry, AUD Ordinance Amendment, Mid Valley Pipe & Steel, Midnight Dough, Signatory Authority, General Plan Amendment, 4th St / Kings Ave Sports Complex, Zone Text Amendment, Maple Meadows Phase 1, Arena RV Park purchase, JF Finish Carpentry, Pembrook Berm Sign, Anabella Homes - (5) Duplex SFR Townhouses, Orchard View, Salter's Distributing, 600 Alameda, 600 Alameda Ave, H.E. APR-GPA APR Reporting, EV Charging System Active, Complete, In Review,
Approved, Approved,
Complete, Approved, In
Review, In Review, In Review,
Active, Active, Pending
Information, In Review,
Pending Information, Active,
Active, Pending Information,
On Hold, On Hold, Complete,
Active, Active, Approved,
Pending Information, In
Review, Active, Active, In
Review, Active, On Hold,
Approved, In Review, Active,
Complete, Complete, Pending
Information, On Hold, Active,
Complete, Active
Finance
Active
Name Subitems
Total
Reimbursed
Amount
Type Status Phase Priority Budget
FY 26-27 Budget
Development
Hold Budget Workshop with
Council, Create "Final" Figures to
Present, Finalize Budget and
Council Approval, Upload Budget
to Tyler, Implement Changes or
Recommendations, Meet with
City Administrator, Refine
Projections, Submit Budget to
GFOA, Meet with Department
Heads, Create Projections
0 Budget Active Final Review High 500
Subitems Name Owner Status Text
Create Projections Done
Meet with Department Heads Done
Refine Projections Done
Meet with City Administrator Done
Create "Final" Figures to Present Done
Hold Budget Workshop with
Council Done
Implement Changes or
Recommendations Done
Finalize Budget and Council
Approval Done
Upload Budget to Tyler Working on it Need to upload
(edited) Notes
Submit Budget to GFOA Working on it
Need final
performance
measures
Mid-Year Budget Review Reimbursement 1,
Reimbursement 2 1500 Budget Active Not Started High
Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
Negotiations Costing /
Salary Scale Updates
Reimbursement 1,
Reimbursement 2 Labor / Finance Active Not Started High Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
FY 25/26 Audit / Financial
Statements
Close-out Trial Balance,
Preliminary Fieldwork Audit Active Just starting High
Subitems Name Owner Status Text
Preliminary Fieldwork Done
Close-out Trial Balance Working on it
State Controller / CDIAC
Reporting
Reimbursement 1,
Reimbursement 2
Compliance
Reporting
Active Not Started Medium
Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
Lien Release
Payment Received, Create Lien
Release Document, File Recorded
Document, Submit Lien Release
Document for AP Processing,
Submit Check and Document to
City Clerk, Recorded Document
Received, Send Document to
related parties
Labor / Finance Just starting Low
Subitems Name Owner Status Text
Payment Received
Should wait a few
days for payment to
post incase there is
a charge back for
credit cards or
check bounces.

Create Lien Release Document
Need 3 copies: 1 for
AP processing, 1 to
provide to City
Clerk to record, and
1 to keep with Lien
supporting
document.

Submit Lien Release Document
for AP Processing

DO NOT MAIL OUT
CHECK. In order for
document to be
recorded, payment
needs to be
included.

Submit Check and Document to
City Clerk
Recorded Document Received
Once the document
has been recorded
and received by the
City, the City
Clerk/Deputy City
Clerk will email you
a copy.

File Recorded Document
Replace the lien
release document
that was kept with
the Lien support
with the recorded
one and file in
binder.

Send Document to related parties
If lien was send to
Medvetta, then we
need to send a copy
of the lien release
document to them.
500
Planning
Name Subitems
Total
Reimbursed
Amount
Type Status Phase Priority Budget
Training on Disability
Insurance
Learn Overall Process for
Employees, Create a Small Guide
or Pamphlet to Distribute, Learn
how Calculations are Determined
Subitems Name Owner Status Text
Learn Overall Process for
Employees
Learn how Calculations are
Determined
Create a Small Guide or Pamphlet
to Distribute
New Monthly Financial
Template for Council
Reimbursement 2,
Reimbursement 1
Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
Recreate Budget
Schedules in Excel/Other
Reimbursement 1,
Reimbursement 2
Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
Create Financial
Statements
Reimbursement 2,
Reimbursement 1
Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
Research new GASBs Reimbursement 1,
Reimbursement 2
Subitems Name Owner Status Text
Reimbursement 1
Reimbursement 2
0 Fire
Active
Name Subitems Type Assigned Staff Status Phase Priority Weed Abatement
Program 2026
Council – Resolution per CMC Chapter 8.12 – Declaring Weeds a Public Nuisance, **Public Protest Hearing to Council - Authorization to Abate Weeds, Property Abatement in
progress to be completed by May 16, Abatement Declaration Advertised for 1 week 2/28 - 3/6 (Resolution needs ot be submitted Wed before 10am to be published in the following week's newspaper, Public Hearing Notice March 14th Edition of Madera Tribune, Property Owners to abate by April 5 - Cutoff Date, Coordinate Abatement with Contractor, Noncompliant Properties cited (Need to send out citations next day), Owners of Record Notified by Letters via Mail, Begin creating a list of potential properties in violation, Send Council Resolution to Newspaper for Advertising (post on City social media site), Liens Created as needed and within City Finance Policies, List of Abated Properties to Finance for Billing, City Council approve cost of bid from contractor if city purchase policy mandates, Reimbursement 1, Reimbursement 2
Code Enforcement Active Test Low
Subitems Name Status Date
Council – Resolution per CMC Chapter 8.12 – Declaring Weeds a Public Nuisance Done 2026-02-24
Abatement Declaration Advertised for 1 week 2/28 - 3/6
(Resolution needs ot be submitted Wed before 10am to be published in the following week's newspaper
Done 2026-02-25
Send Council Resolution to Newspaper for Advertising (post on City social media site) Done 2026-02-25
Begin creating a list of potential properties in violation Done 2026-03-02 Owners of Record Notified by Letters via Mail Done 2026-03-09 Public Hearing Notice March 14th Edition of Madera Tribune Done 2026-03-11 **Public Protest Hearing to Council - Authorization to Abate Weeds Done 2026-03-26
Property Owners to abate by April 5 - Cutoff Date Done 2026-04-05 Non-compliant Properties cited (Need to send out citations next day) Done 2026-04-06
City Council approve cost of bid from contractor if city purchase policy mandates N/A 2026-04-14
Coordinate Abatement with Contractor Done 2026-04-15
Property Abatement in progress to be completed by May 16 Done 2026-04-20 List of Abated Properties to Finance for Billing Working on it 2026-05-18 Liens Created as needed and within City Finance Policies Working on it 2026-05-29 Reimbursement 1 N/A
Reimbursement 2 N/A
Planning
Name Subitems Type Assigned Staff Status Phase Priority Weed Abatement
Program 2026
Begin creating a 2nd list of potential properties in violation, Owners of Record Notified by Letters via Mail, Liens Created as needed and within City Finance Policies, **Public Protest Hearing to Council - Authorization to Abate Weeds (copy), Public Hearing Notice June 13 Edition of Madera Tribune, Property Owners to abate by July 3 Cutoff Date, List of Abated Properties to Finance for Billing, City Council approve cost of bid from contractor if city purchase policy mandates (copy), Coordinate Abatement with Contractor, Non-compliant
Properties cited (Need to send out citations next day) (copy), Property Abatement in progress to be completed by Aug 1 Subitems Name Status Date
Begin creating a 2nd list of potential properties in violation Done 2026-05-26 Owners of Record Notified by Letters via Mail Done 2026-06-08 Public Hearing Notice June 13 Edition of Madera Tribune Working on it **Public Protest Hearing to Council - Authorization to Abate Weeds (copy) Not Started
Property Owners to abate by July 3 Cutoff Date Not Started Non-compliant Properties cited (Need to send out citations next day) (copy) Not Started
City Council approve cost of bid from contractor if city purchase policy mandates (copy) Not Started
Coordinate Abatement with Contractor Not Started
Property Abatement in progress to be completed by Aug 1 Not Started List of Abated Properties to Finance for Billing Not Started Liens Created as needed and within City Finance Policies Not Started Police
Active
Name Subitems
Total
Reimbursed
Amount
Type *Status *Phase *Priority Latest
Update Date Files
CCW Permit
Process
Reimbursement 2,
Reimbursement 1 90 Process/Permitting Active
Webpage /
Fee
Schedule
Low 2025-03-01
Subitems Name Owner Status Amount
Submission
Date
Payment
Rec'd Date
Amount
Submitted
Amount
Received
Reimbursement 1 50
Reimbursement 2 40
2025-03-01
Public Works
Active
Name Subitems Assigned Staff Total Project Cost
Total
Reimburseme
nts
Council Update Project Type Status Phase Project Progress Template
Preconstruction Meeting,
Planning/Design, Construction,
Bid - RFP, Reimbursements,
Contractor -, Project Acceptance,
Warranty
This is info for the council Not Started
Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started, Not
Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Contractor - Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Not Started Agreement/Finance Letters
Project Acceptance Not Started Council Resolution, NOC
Warranty Not Started
A-3 Civic Center Generator
Project
Construction, Project Acceptance,
Preconstruction Meeting,
Agreement, Planning/Design, BidRFP, Reimbursements
Noel Azevedo 406300 Warranty Completion
Complete, Complete, Complete,
Complete, Complete, Complete, In
Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete CIP, NOE, Task Order(s)
Bid-RFP Noel Complete Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction VM Lyles Complete Change Order(s), As-Builts Reimbursements Noel Complete Agreement/Finance Letters
Project Acceptance Noel In Progress Council Resolution, NOC AIP-3 Rehabilitate Runway
12-30 and Airfield
Electrical
Bid - RFP, Construction,
Agreement, Planning/Design,
Preconstruction Meeting, Project
Acceptance, Reimbursements
Noel Azevedo 6987094 3714401.74 Construction Ongoing Airport Capital Project In Progress Construction In Progress, Complete, Not Started,
Complete, Complete, In Progress,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design Brandley Complete 2025-10-07 2025-10-07 CIP, NOE, Task Order(s) Bid - RFP Noel Complete 2025-03-26 2025-04-23 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete 2025-09-09 2025-10-06 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting Brandley Complete 2026-04-07 2026-05-01 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Yarbs In Progress 2026-05-04 2026-08-04 Change Order(s), As-Builts Reimbursements Noel In Progress 2026-03-30 Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC AIP-6 Airport RPZ
Development (Salters
White Buildings)
Bid - RFP, Construction,
Reimbursements, Project
Acceptance, Planning/Design,
Preconstruction Meeting,
Agreement
Noel Azevedo 315000 Airport Capital Project Not Started Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design Brandley Not Started CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting Brandley Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC AIP-8 Install Taxiway
Retroreflective Markers
Bid - RFP, Construction,
Reimbursements, Agreement,
Preconstruction Meeting,
Planning/Design, Project
Acceptance
Noel Azevedo 313184 Airport Capital Project Not Started Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design Brandley Not Started CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting Brandley Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC F-2 Training Tower
Construction, Reimbursements,
Project Acceptance,
Preconstruction Meeting,
Planning/Design, Bid - RFP,
Agreement
2500000 Fire Capital Project Not Started
Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Not Started Agreement/Finance Letters
Project Acceptance Not Started Council Resolution, NOC
P-7 Ed Ray Park Lighting
Construction, Bid - RFP,
Reimbursements,
Planning/Design, Preconstruction
Meeting, Agreement, Project
Acceptance
Noel Azevedo 160000 Parks Capital Project In Progress Planning/Design Not Started, Not Started, Not
Started, Not Started, Not Started, In
Progress, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK In Progress 2025-01-09 CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting Reinard Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC P-10 Linear Park
Construction, Bid - RFP,
Reimbursements, Preconstruction
Meeting, Project Acceptance,
Planning/Design, Agreement
Noel Azevedo 2643956 Parks Capital Project In Progress Planning/Design Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, In Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK In Progress 2026-01-29 CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC P-11 Pickleball Courts
Bid - RFP, Construction,
Reimbursements,
Planning/Design, Preconstruction
Meeting, Agreement, Project
Acceptance
Noel Azevedo 275000 Parks Capital Project In Progress Planning/Design Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, In Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK In Progress 2025-08-12 CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC PD-7 Verizon
Tower/Monopole Tower
Project Acceptance,
Planning/Design, Construction,
Reimbursements, Preconstruction
Meeting, Bid - RFP, Agreement
Noel Azevedo 223760 Police Capital Project In Progress Construction Complete, In Progress, Complete,
Not Started, Complete, In Progress,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete CIP, NOE, Task Order(s)
Bid - RFP Noel Complete 2025-01-14 2025-01-28 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete 2025-03-25 2025-04-29 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2025-05-07 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Howell In Progress 2025-05-12 2025-08-20 Change Order(s), As-Builts Reimbursements Noel In Progress Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC PD-8 Camera System
Project Acceptance,
Preconstruction Meeting,
Construction, Planning/Design,
Reimbursements, Bid - RFP,
Agreement
400000 Police Capital Project Not Started
Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Not Started Agreement/Finance Letters
Project Acceptance Not Started Council Resolution, NOC
R-7 Humboldt Ave Rehab.

Phase 2 Project
Reimbursements, Construction,
Bid - RFP, Planning/Design,
Preconstruction Meeting,
Agreement, Project Acceptance
Christina Soares 960000 Streets Capital Project Not Started Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Christina Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Christina Not Started Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC R-8 Avenue 24 1/2 Road
Rehab. Project
Reimbursements, Bid - RFP,
Planning/Design, Construction,
Preconstruction Meeting,
Agreement, Project Acceptance
Christina Soares 960000 193609 Streets Capital Project Warranty Completion Complete, Complete, Complete,
Complete, Complete, Complete, In
Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2025-03-10 2025-07-31 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2025-08-01 2025-09-04 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Complete 2025-09-23 2025-10-15 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2025-10-30 2025-10-30 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Terra West Complete 2025-11-17 2026-01-30 Change Order(s), As-Builts Reimbursements Christina Complete 2026-03-30 2026-03-30 Agreement/Finance Letters Project Acceptance Christina In Progress 2026-03-11 2027-03-11 Council Resolution, NOC R-12 CMAQ Pedestrian
Improvement Project
Construction, Planning/Design,
Bid - RFP, Reimbursements,
Preconstruction Meeting,
Agreement, Project Completion
Christina Soares 1647000 1437774.66 PG&E schedule for 8/18- 8/19 Streets Capital Project In Progress Construction
Complete, Complete, In Progress, In
Progress, Complete, Not Started,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design Y&H Complete 2021-01-27 2025-06-09 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2025-08-25 2025-09-25 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Complete 2025-11-12 2025-11-12 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting Y&H Complete 2025-11-24 2025-11-24 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Don Berry In Progress 2025-12-15 Change Order(s), As-Builts Reimbursements Christina In Progress 2021-10-20 Agreement/Finance Letters Project Completion Christina Not Started Council Resolution, NOC R-13 BRIDGE NO. 41C0033
HBP Project
Construction, Bid - RFP, Bid - RFP,
Preconstruction Meeting,
Engineer - Cornerstone
Engineering, Reimbursements,
Agreement, Planning/Design,
Project Acceptance
Christina Soares 2213500 101516.64 Engineering Ongoing Streets Capital Project In Progress Planning/Design Complete, Not Started, Not Started,
Not Started, In Progress, Not
Started, Not Started, In Progress,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design Cornerstone In Progress 2023-08-24 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2024-01-11 2024-02-15 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Engineer - Cornerstone
Engineering Christina Complete 2024-11-12 2025-03-13 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Bid - RFP Christina Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Christina In Progress 2020-12-09 Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC R-14 Bridge Preventive
Maintenance Program
(BPMP)
Planning/Design, Engineer -
Cornerstone, Bid - RFP,
Construction, Preconstruction
Meeting, Bid - RFP,
Reimbursements, Agreement,
Project Acceptance
Christina Soares 180000 18861.58 Engineering Ongoing Streets Capital Project In Progress Planning/Design Not Started, Not Started, Not
Started, Not Started, Complete, Not
Started, In Progress, Complete, In
Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design Cornerstone In Progress 2023-08-24 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2024-01-11 2024-02-15 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Engineer - Cornerstone Christina Complete 2024-11-12 2025-03-13 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Bid - RFP Christina Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Christina In Progress 2020-12-09 Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC R-18 Downtown
Beautification and Ped
Safety Project
Planning/Design, Preconstruction
Meeting, Construction,
Reimbursements, Bid - RFP,
Agreement, Project Acceptance
Noel Azevedo 1399880 1071000 Caltrans needs to be
approve push buttons Streets Capital Project In Progress Completion In Progress, Complete, Complete,
Complete, Complete, Complete, In
Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2023-01-26 2024-03-15 CIP, NOE, Task Order(s) Bid - RFP Noel Complete 2024-05-10 2024-06-13 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete 2024-06-25 2024-06-25 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2024-07-31 2024-10-03 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Granite Complete 2024-10-07 2025-04-18 Change Order(s), As-Builts Reimbursements Noel In Progress 2024-06-25 Agreement/Finance Letters Project Acceptance Noel In Progress Council Resolution, NOC R-19 Rd 15 1/2
Reconstruction
Bid - RFP, Planning/Design,
Reimbursements, Construction,
Preconstruction Meeting,
Agreement, Project Acceptance
Christina Soares 960000 Construction Ongoing Streets Capital Project In Progress Construction Complete, Complete, Complete,
Complete, In Progress, In Progress,
Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2025-07-31 2026-04-30 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2026-03-02 2026-04-02 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Complete 2026-04-29 2026-05-08 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2026-05-14 2026-05-14 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Hensley's Paving In Progress 2026-06-08 Change Order(s), As-Builts Reimbursements Christina In Progress Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC R-21 P/TA ADA Sidewalk
Improvements
Predevelopment
Reimbursements, Construction,
Preconstruction Meeting,
Planning/Design, Bid - RFP,
Agreement, Project Acceptance
Noel Azevedo 125000 125000 Streets Capital Project In Progress Planning/Design Not Started, In Progress, In Progress,
Not Started, Not Started, Not
Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK In Progress 2023-11-17 CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel In Progress Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC R-22 HSIP - Systemic
Improvements
Intersections
Bid - RFP, Reimbursements,
Construction, Planning/Design,
Preconstruction Meeting,
Agreement, Project Acceptance
Christina Soares 697610 134566.87 waiting for CalTrans
Encroachment Permit Streets Capital Project In Progress Pre-Con Meeting Not Started, Complete, Not Started,
Complete, Complete, Not Started, In
Progress
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2023-08-24 2025-06-02 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2025-06-23 2025-10-16 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Complete 2025-11-25 2026-01-07 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK In Progress Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Zara Not Started Change Order(s), As-Builts Reimbursements Christina Not Started Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC R-24 Ventura
Seal/Resurfacing
Bid - RFP, Preconstruction
Meeting, Construction,
Planning/Design, Agreement,
Reimbursements, Project
Acceptance
Christina Soares 420000 Construction Ongoing Streets Capital Project In Progress Construction Complete, Complete, Complete, In
Progress, Not Started, In Progress,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2025-07-31 2026-03-31 CIP, NOE, Task Order(s) Bid - RFP Christina Complete 2026-04-01 2026-04-28 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Complete 2026-05-12 2026-06-18 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2026-05-26 2026-05-28 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Platinum In Progress 2026-07-06 2026-08-14 Change Order(s), As-Builts Reimbursements Christina In Progress Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC SD-2 Kings Ave Storm
Drain Improvement
Construction, Bid - RFP,
Preconstruction Meeting,
Planning/Design,
Reimbursements, Agreement,
Project Acceptance
Christina Soares 2511900
applied for CDBG funding,
results to be announced in
September
Storm Drain Capital Project On Hold Planning/Design
Not Started, Complete, Not Started,
Not Started, Not Started, Not
Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2023-11-20 2025-07-18 CIP, NOE, Task Order(s) Bid - RFP Christina Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Christina Not Started Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC SD-5 Truman Pond
Reconfiguration
Construction, Bid - RFP,
Reimbursements, Preconstruction
Meeting, Planning/Design,
Agreement, Project Acceptance
Christina Soares 260000 Storm Drain Capital Project On Hold Planning/Design Not Started, Not Started, Not
Started, On Hold, Not Started, Not
Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK On Hold CIP, NOE, Task Order(s)
Bid - RFP Christina Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Christina Not Started Agreement/Finance Letters Project Acceptance Christina Not Started Council Resolution, NOC S-3 Sewer Main
Replacement
Construction, Planning/Design,
Bid - RFP, Preconstruction
Meeting, Reimbursements,
Agreement, Project Acceptance
Noel Azevedo 250000 Sewer Capital Project Not Started
Not Started, Not Started, In
Progress, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK In Progress CIP, NOE, Task Order(s)
Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC S-4 WWTP Aeration
System Upgrade
Reimbursements, Bid - RFP,
Construction, Preconstruction
Meeting, Planning/Design,
Agreement, Project Acceptance
Noel Azevedo 700000 Sewer Capital Project On Hold Planning/Design Not Started, Not Started, Not
Started, Not Started, Not Started,
On Hold, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK On Hold CIP, NOE, Task Order(s)
Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC S-6 Replace Chain Scrapers
Construction, Planning/Design,
Bid - RFP, Reimbursements,
Preconstruction Meeting,
Agreement, Project Acceptance
Noel Azevedo 850000 Sewer Capital Project On Hold Planning/Design On Hold, Not Started, Not Started,
Not Started, Not Started, Not
Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK On Hold CIP, NOE, Task Order(s)
Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC S-8 Install Screw Press
Reimbursements, Bid - RFP,
Construction, Preconstruction
Meeting, Planning/Design,
Agreement, Project Acceptance
Noel Azevedo 1300000 Sewer Capital Project On Hold Planning/Design Not Started, On Hold, Not Started,
Not Started, Not Started, Not
Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK On Hold CIP, NOE, Task Order(s)
Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC S- 10 Fairmead Sewer
Consolidation
Bid - RFP, Construction,
Preconstruction Meeting,
Planning/Design,
Reimbursements, Agreement,
Project Acceptance
Noel Azevedo 22000000 631494.46 Sewer Capital Project In Progress Planning/Design In Progress, Not Started, Not
Started, In Progress, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK In Progress 2023-05-16 CIP, NOE, Task Order(s) Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Noel In Progress Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC S-16 New Headworks
Preconstruction Meeting,
Construction, Planning/Design,
Bid - RFP, Project Acceptance,
Reimbursements, Agreement
650000 Sewer Capital Project Not Started
Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Not Started Agreement/Finance Letters
Project Acceptance Not Started Council Resolution, NOC
S-19 Portable Trash Pump
Project Acceptance,
Preconstruction Meeting, Bid -
RFP, Reimbursements,
Planning/Design, Construction,
Agreement
80000 Sewer Capital Project Not Started
Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Not Started Agreement/Finance Letters
Project Acceptance Not Started Council Resolution, NOC
S-20 Palm Parkway Lift
Station
Project Acceptance, Bid - RFP,
Preconstruction Meeting,
Planning/Design, Construction,
Reimbursements, Agreement
750000 Sewer Capital Project Not Started
Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Not Started Change Order(s), As-Builts
Reimbursements Not Started Agreement/Finance Letters
Project Acceptance Not Started Council Resolution, NOC
W-3 Water Main
Replacement; Various
Locations
Bid - RFP, Reimbursements,
Preconstruction Meeting,
Construction, Planning/Design,
Agreement, Warranty, Project
Acceptance
Noel Azevedo 250000 Water Capital Project Warranty Completion Complete, In Progress, Complete,
Complete, Complete, Complete,
Complete, Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2025-03-10 2025-06-23 CIP, NOE, Task Order(s) Bid - RFP Noel Complete 2025-07-09 2025-07-29 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete 2025-07-30 2025-09-09 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Mid Cal Pipeline Complete 2025-11-10 Change Order(s), As-Builts Reimbursements Noel Complete Agreement/Finance Letters
Project Acceptance Noel Complete 2026-05-26 2026-05-26 Council Resolution, NOC Warranty Noel In Progress 2026-05-26 2027-05-26 Warranty (12 months) W-4 Well No. 15
Development
Bid - RFP, Construction,
Reimbursements,
Planning/Design, Preconstruction
Meeting, Agreement, Warranty,
Project Acceptance
Noel Azevedo 1500000 Water Capital Project Warranty Completion Complete, Complete, Complete,
Complete, Complete, In Progress,
Complete, Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2022-09-01 2024-08-26 CIP, NOE, Task Order(s) Bid - RFP Noel Complete 2024-08-27 2024-10-03 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete 2024-11-12 2024-12-03 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2024-12-04 2025-03-12 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction WM Lyles Complete 2025-03-12 2026-04-14 Change Order(s), As-Builts Reimbursements Noel Complete Agreement/Finance Letters
Project Acceptance Noel Complete 2026-05-26 2026-05-26 Council Resolution, NOC Warranty Noel In Progress 2026-05-26 2027-05-26 Warranty (12 months) W-6 Water Tanks Backup
Generators
Construction, Reimbursements,
Planning/Design, Bid - RFP,
Preconstruction Meeting,
Agreement, Project Acceptance
Noel Azevedo 553000 Water Capital Project Warranty Completion Not Started, Not Started, Not
Started, Not Started, Not Started,
Not Started, Not Started
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Not Started CIP, NOE, Task Order(s)
Bid - RFP Noel Not Started Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Not Started Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Not Started Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction WL Lyles Not Started Change Order(s), As-Builts Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC W-7 Well No. 16
Development
Reimbursements, Bid - RFP,
Planning/Design, Preconstruction
Meeting, Construction,
Agreement, Project Acceptance
Noel Azevedo 2088195 Water Capital Project In Progress Construction Complete, In Progress, Not Started,
Complete, Complete, Not Started,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete 2022-11-08 2024-10-22 CIP, NOE, Task Order(s) Bid - RFP Noel Complete 2024-10-23 2024-11-21 Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Noel Complete 2024-12-24 2025-04-21 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete 2025-03-06 2025-03-06 Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Alliance In Progress 2025-06-16 2025-10-07 Change Order(s), As-Builts Reimbursements Noel Not Started Agreement/Finance Letters Project Acceptance Noel Not Started Council Resolution, NOC W-9 Berenda Slough
Water Extension
Preconstruction Meeting, Bid -
RFP, Construction,
Planning/Design,
Reimbursements, Agreement,
Project Acceptance
Christina Soares 1753717 Construction Ongoing Water Capital Project In Progress Construction Complete, In Progress, In Progress,
Complete, Complete, Complete,
Complete
Subitems Name Assigned To Status Started Date Actual Complete Date Description Planning/Design QK Complete CIP, NOE, Task Order(s)
Bid - RFP Christina Complete Specs, Plans, NIB, Proof of Pub, Bid Summary, Letter of Rec Agreement Christina Complete 2025-08-26 2025-09-10 Council Resolution, Letter of Award, Contract, Bonds, COI, W-9 Preconstruction Meeting QK Complete Permit(s), Pre-Con Meeting Minutes, NTP, Construction Schedule Construction Rolfe In Progress 2026-05-01 2026-07-02 Change Order(s), As-Builts Reimbursements Christina Complete Agreement/Finance Letters Project Acceptance Christina In Progress Council Resolution, NOC W-16: Urban Water
Management Plan Christina Soares 6100 Water Capital Project In Progress Agreement 59290196 7428224.95
RFP
Name Subitems Assigned Staff Total Project Cost Total
Reimburseme Council Update Project Type Status Phase Project Progress Pavement Management
System Update Plans Not Started
2025-2026 LLMD Plans Not Started
Rule 20A Underground
Utility Districts This is info for the council Plans Complete -
Cal Fire Relocation
Agreement This is info for the council Fire Capital Project In Progress Samsara SCADA
Replacement This is info for the council Streets Capital Project Complete -
SR 99/233 Chowchilla
Interchange Project Christina Soares This is info for the council Streets Capital Project In Progress -
Robertson Blvd CAPM /
Resurfacing Project This is info for the council Streets Capital Project Complete -
Clean CA Robertson Blvd
Project This is info for the council Streets Capital Project Complete Bid-RFP Package Treatment Plant /
WWTP Design This is info for the council Sewer Capital Project In Progress -
Palm Parkway Sewer Lift
Station Improvements This is info for the council Sewer Capital Project In Progress -
Pheasant Run Golf Course
Well / Edinburgh Well This is info for the council Water Capital Project Complete -
Mid Valley Pipe and Steel Not Started
DIF Reduction Program
Review This is info for the council Complete
Abandoned Shopping Cart
Ordinance This is info for the council Complete
-
Development Impact Fee /
Orchard View Request This is info for the council Complete -
0 0
Annual
Name Subitems Assigned Staff Total Project Cost Total
Reimburseme Council Update Project Type Status Phase Project Progress Measure T Annual
Expenditure Plan Christina Soares This is info for the council Plans Complete Local Streets and Roads -
Road Maintenance and
Rehabilitation
Christina Soares This is info for the council Plans Complete MCTC RSTP Application Christina Soares This is info for the council Plans Not Started LHMP Local Hazard
Mitigation Plan Christina Soares This is info for the council Plans Complete 0 0 Recreation &
Community
Donations/Sponsorship
Name Subitems Type Status Phase Priority Council Update Movies in the Park
Sponsorships 2026
2026 PG&E 5K,
Reimbursement 1,
Subitems Name Status Text Text 1 Amount Amount Submitted 2026 PG&E 5K
Reimbursement 1
Reimbursement 2
Music in the Park Sponsorships
2026
Madera Auto Center 5K,
Madera Arts Council $500,
Golden Memorial
Insurance 5K, North Fork
Mono Casino $1.5K, Auto
Zone 1K, Mid Valley
Subitems Name Status Text Text 1 Amount Amount Submitted Auto Zone 1K
Mid Valley Disposal 2.5K
Steves Chevrolet $500
Madera Auto Center 5K
Madera Arts Council $500
Golden Memorial
Insurance 5K North Fork Mono Casino
$1.5K
Holiday Sponsorships 2026 Race Communications $1K
Subitems Name Status Text Text 1 Amount Amount Submitted Race Communications $1K
Social
Media/Website/Forms
Name Subitems Type Status Phase Priority Council Update Website Engagement Active
Council Contingency Fund
Name Subitems Type Status Phase Priority Council Update Chowchilla Lions Club Engagement Complete
Chowchilla Lions Club is
requesting a CCF Fund of
$2,500 to make the
Fireworks show better in
honor of America's 250th
Anniversary.

Events
Name Subitems Type Status Phase Priority Council Update Open Swim 2026 - starts 6/8 Aquatics Program Active Open Swim Season Community Party in the Park
2026 - Yard Dogs Community Event Complete Community party in the Park Movies in the Park Event Series Active Movies in the Park Music in the Park 2026 Event Series Active Music in the Park Sports/Recreation
Name Subitems Type Status Phase Priority Council Update Adult Rec Starting 6/1 Summer
season
Sports Program Active
Seasonal
Delivery
Adult Recreation began on
6/1. Chowchilla Cheer is
running the concession
stand for them.

SHRED Fitness Program Active
SHRED Fitness offers class
M & W 6:00 - 6:30 pm Ed
Ray Building
Little League Officially ended
All Star Season7/20/2026
Reimbursement 2,
Reimbursement 1 Complete
Subitems Name Status Text Text 1 Amount Amount Submitted Reimbursement 1
Reimbursement 2
Community Engagement
Name Subitems Type Status Phase Priority Council Update Dinners Engagement
Community Events Attended Lions Fireworks Show Engagement Lions Club Fireworks Show
7/5
Chowchilla Rotary Dinner
8/1
Subitems Name Status Text Text 1 Amount Amount Submitted Lions Fireworks Show
Projects
Name Subitems Type Status Phase Priority Council Update Combo Linear Park
Completed
Name Subitems Type Status Phase Priority Council Update Council Contingency / Fair
Support
Funding /
Community Support
Active
Application/Su
pport
Low
Easter Event Community Event Planning 2025
Delivered High
Events Program Program Active
Seasonal
Delivery High This is info for the council
Community Party in the Park Community Event Complete Planning Medium Employee BBQ Community Event Planning 2025
Delivered Medium
Sports Program Program Active
Seasonal
Delivery High
Pool Staffing / Lifeguard Hiring Staffing Active Hiring Medium Community Soccer League
Expansion / Chowchilla FC Sports Program Active
Agreement
Update Medium
Open Swim Program Aquatics Program Active Season Launch Medium Movies in the Park Event Series Active
Planning/Deliv
ery
High
Music in the Park Event Series Active
Planning/Deliv
ery
High
Community Paint Night Community Event Complete Coordination Low Kiddos Crafts Recurring Event Active Recurring Medium
Senior Center Flooring Project Engagement Active Scheduled Medium Concession Stand
Rehabilitation / Chow Stand Engagement Active Rehabilitation High Agreements/Contracts
Name Subitems Type Status Phase Priority Council Update Chowchilla Memorial Health
Care District
Reimbursement 1,
Reimbursement 2 Renewal
Subitems Name Status Text Text 1 Amount Amount Submitted Reimbursement 1
Reimbursement 2

REPORT TO THE CITY COUNCIL
Item 3.7

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: Tuesday, July 28, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Quarterly Contracts Executed Report PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Detail of Waivers Issued

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the Quarterly Contracts Executed Report for April 2026 through June 2026.

BACKGROUND:

Council approved the City Administrator to have the authority to execute contracts without City Council prior approval up to $100,000 per Ordinance #536-26. Per the Resolution, a quarterly report is to be presented that summarizes the contracts executed by the City Administrator under this authority.

REASON FOR RECOMMENDATION:

This report is a summary of the contracts that were executed and is an element of transparency for the Council and the public. These contracts are executed prior to City Council approval in an effort to be more efficient and was required by the Department of Housing and Community Development (HCD) to process any documents related to grants and programs they oversee.

The authority was not limited to just HCD related programs for efficiency purposes and will fluctuate from quarter to quarter. While the Resolution grants authority for all related documents for HCD, including reimbursement requests or quarterly reports required by grants, this report is to summarize contracts specifically and their costs. For example, a software contract or a copier lease…et cetera.

FISCAL IMPACT:

There were two contracts executed this quarter for a total of $17,750.00 Please see the attached spreadsheet for the detail.

ALTERNATIVES:

Pull the item for further discussion.

ACTIONS FOLLOWING APPROVAL:

None.

Date Entity/Person Type Amount Description

04.27.26 CWB Designs Engineering $17,750.00 2025 ADU Code Update

05.22.26 BPR Service Agreement Hourly Billing Rat
Provide Plan Review and Building Inspections (Jerry
PTO Starting 09.14.26)
$ 17,750.00
CITY COUNCIL REPORT ON CONTRACTS EXECUTED PER ORDINANCE 536-26 QUARTER 4/1/2026 - 6/30/2026

TOTAL CONTRACTS

REPORT TO THE CITY COUNCIL
Item 3.8

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Consent
SUBJECT: A City Council Resolution Approving Amendments for Transportation Development Act (TDA) Funds for Fiscal Year 2024/2025 due to Reassigning Funds Between CATX and Streets and Roads Project and Authorizing the City Administrator or Designee to execute and Submit Amendments to the Madera County Transportation Commission
PREPARED BY: Abigail Zurita, Fiscal Manager
Daniel Seeto, Finance Director
ATTACHMENTS: Resolution, Amendments for LTF

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends that Council approve the resolution (a) approving TDA Amendment Request for FY 2024/2025 TDA Local Transportation Fund (LTF) to reassign funds between CATX and Streets and Roads Project; and (b) authorizing the City Administrator or Designee to execute the amendment for submittal to the Madera County Transportation Commission (MCTC) for adoption.

BACKGROUND:

Each year staff prepares documentation required by the MCTC related to the annual allocation of funds for transit and street maintenance activities. Upon approval of the allocation, the city is able to draw down the allocated funds on a reimbursement basis to cover the costs incurred during the year.

As a reminder, the State Controller annually approves LTF apportionments by county pursuant to the Transportation Development Act. MCTC allocates these funds to local agencies based on each jurisdiction’s percentage share of the total County population. Annually, local agencies are required to submit applications for approval to MCTC. The applications may be amended, as needed.

LTF funds are programmed for public transit services; pedestrian and bicycle facilities and streets and roads maintenance and construction projects. Transit must be fully funded consistent with the MCTC annual Unmet Transit Needs findings, as transit has priority use of these funds. A mandatory 2% is allocated for pedestrian and bicycle facilities and 3% for transportation planning. The remaining balance may be expended on street maintenance and construction projects.

REASON FOR RECOMMENDATION:

To make any changes, the City must approve amendments to reallocate funds. MCTC will authorize the expenditure of the funds once the amendments are approved by City Council FISCAL IMPACT:

For fiscal year 2024-25, the City will increase the amount needed by $133,177 to cover CATX’s expenses and decrease Streets and Roads by the same amount.

ALTERNATIVES:

If these amendments are not approved, then other funds would be needed to cover the cost for CATX.

ACTIONS FOLLOWING APPROVAL:

Upon signatures, City Clerk to return documents to Finance.

COUNCIL RESOLUTION #XX-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING THE AMENDMENT TO THE APPLICATION FOR LOCAL TRANSPORTATION FUNDS (LTF)
FOR FISCAL YEAR 2024/25 AND AUTHORIZING THE CITY

ADMINISTRATOR OR DESIGNEE TO EXECUTE AND SUBMIT THE AMENDMENTS TO MCTC WHEREAS, Transportation Development Act (TDA) Local Transportation Funds (LTF) is annually allocated by the Madera County Transportation Commission (MCTC) pursuant to the Transportation Development Act; and
WHEREAS, the City of Chowchilla prepares applications specifying the intended uses of the LTF funds each year, and the applications may be amended, as needed; and WHEREAS, the TDA Amendment Request for Fiscal Year 2024/2025 that describe the intended use of these funds have been submitted to the Council Board for its review.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:

1. The above recitals are true and correct.

2. The Fiscal Year 2024/2025 amendments for Transportation Development Act Local Transportation Fund, as allocated to the City of Chowchilla by the Madera County Transportation Commission, are approved.

3. The City Administrator or Designee are authorized to execute the amendments and submit them to the Madera County Transportation Commission for adoption.

4. Authorizes the Finance Director to make budget amendments as listed in the staff report.

5. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 28th day of July 2026 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kelly Smith, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk
Agency: Date: 7/7/2026
Fiscal Year: FY 2024-25
Amending:

Type of
Amendment:

Project Approved Allocation New Proposed Allocation Difference 1 CATX $ 205,968 72,791 $ 133,177 $
2 Pedestrian/Bicycle Facilities $ 95,013 $ 95,013 $ -
3 Street and Road Projects $ 351,279 484,456 $ (133,177) $ 4 - $
5 - $
6 - $
7 - $
8 - $
9 - $
10 - $
Total $ 652,260 652,260 $ - $
Notes

Agency Authorizing Signature Date
MCTC Authorizing Signature Date
MCTC Use:

Month Amendment No.

Madera County Transportation Commission
TDA Amendment Request
City of Chowchilla
Move allocations from Street and Road Projects to CATX

LTF STA
Carryover of PY Funds Reassign funds Other

REPORT TO THE CITY COUNCIL
Item 4.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Public Hearing
SUBJECT: Resolution to Adopt the 2025 Urban Water Management Plan PREPARED BY: Spencer Supinger, City Engineer
PRESENTED BY: Dustin Ensminger, Director of Public Works ATTACHMENTS: Resolution; 2025 Urban Water Management Plan

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends that the City Council adopt a resolution allowing the City Staff to submit the 2025 Urban Water Management Plan (UWMP) to the California Department of Water Resources.

BACKGROUND:

The Urban Water Management Planning Act (Water Code Sections 10610 through 10657) (Act) requires every urban water supplier to prepare and adopt an Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (WSCP) at least once every five years in years ending in 6 and 1. Under Section 10621 of the Act, each urban water supplier must update and submit its 2025 UWMP to the California Department of Water Resources. The UWMP is a planning document that directs urban water suppliers to evaluate their water supply and reliability and compare that to their water conservation efforts.

A draft copy of the 2025 UWMP is available on the City’s website. The final copy will also be available on the City’s website once approved. The Public Hearing held on July 14th, 2026 allowed for community input on the City’s water supply reliability, the economic effects of complying with the Act, and the City’s WSCP.

Comments were given by the City Council on July 14th, 2026 and reviewed by staff. The 2025 Urban Water Management Plan was updated to reflect these comments. Information regarding the Public Hearing was published thrice in the Madera Tribune: June 30, 2026, July 7, 2026, and July 18, 2026.

REASON FOR RECOMMENDATION:

The City Engineer has prepared the 2025 UWMP and has followed all the notifying and posting steps to comply with the Urban Water Management Planning Act.

The City has approximately 4,315 service connections, which surpasses the 3,000-customer (or service connection) threshold that is required to prepare and submit a UWMP. Therefore, it is the City’s staff recommendation for the City’s Council to adopt the attached resolution.

FISCAL IMPACT:

There are no known fiscal impacts at this time.

ALTERNATIVES:

Not to finalize and submit the 2025 UWMP as required by the State, resulting in a possible loss of significant funding and water accessibility.

ACTIONS FOLLOWING APPROVAL:

The City’s 2025 UWMP will be provided to the California State Library and the agencies listed in Table 10- 1 that have land use jurisdiction within its service area per CWC Section 10644, no later than 30 days following its adoption. The 2025 UWMP will also be submitted to the Department of Water Resources Portal for their review and approval.

COUNCIL RESOLUTION NO # XX-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA ADOPTING THE 2025 URBAN WATER MANAGEMENT PLAN FOR THE CITY OF CHOWCHILLA WHEREAS, the CITY OF CHOWCHILLA (City) is a Municipal Corporation which provides services and facilities to the citizens of the community; and
WHEREAS, pursuant to the Urban Water Management Planning Act (Water Code Sections 10610 through 10657) (Act) requires every urban water supplier to prepare and adopt an Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (WSCP) at least once every five years in years ending in 6 and 1. Under Section 10621 of the Act, each urban water supplier must update and submit its 2025 UWMP; and
WHEREAS, these said Water Code Sections require the City to prepare an UWMP given that the City has 4,315 connections surpassing the 3,000 connections threshold; and WHEREAS, the City has prepared its 2025 UWMP in compliance with the Urban Water Planning Act; and
WHEREAS, the City made the 2025 UWMP available for public review, and notice for public hearing was published in the Madera Tribune on June 30, 2026, July 7, 2026, and July 18, 2026 in accordance with Government Code section 6066 and Water Code section 10642; and WHEREAS, the City Council has duly reviewed, discussed, and considered the 2025 UWMP at the public hearings held on July 14, 2026 and July 28, 2026.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:

1. The above recitals are true and correct.

2. The City hereby adopts the 2025 UWMP attached to this resolution as Exhibit A as the Urban Water Management Plan for the City under Water Code section 10642.

3. The City shall submit a copy of the adopted 2025 UWMP to the California Department of Water Resources, the California State Library, Merced County GSA, Madera County GSA – Chowchilla Subbasin, Chowchilla Water District GSA and Triangle T Water District GSA, no later than 30 days after adoption under Water Code section 10644.

4. City staff is hereby directed to make a copy of the adopted 2025 UWMP available for public review at the City’s office no later than 30 days after the submittal to the California Department of Water Resources section 10645.

5. The City Clerk shall certify to the adoption of the Resolution, which shall be affective upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 28th day of July, 2026 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kelly Smith, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk
FINAL

CITY OF CHOWCHILLA
2025 URBAN WATER

MANAGEMENT PLAN
JULY 2026

FINAL
2025 URBAN WATER MANAGEMENT
PLAN
Prepared for:

City of Chowchilla
130 S. 2nd Street
Chowchilla, CA 93610
Contact Person: Dustin Ensminger, Public Works Director Phone: (559) 665-8615 x789
Consultant:
2816 Park Avenue
Merced, CA 95348
Contact: Spencer Supinger, PE
Phone: (209) 723-2066
Mobile: (510) 856-7396
July 2026
© Copyright by Quad Knopf, Inc.

Unauthorized use prohibited.

Project #260078
Table of Contents

2025 Urban Water Management Plan July 2026
City of Chowchilla Page i
Table of Contents
Acronyms and Abbreviations ...................................................................................................................... v SECTION 1 - Introduction and Lay Description ................................................................................ 1-1

1.1 - Overview .................................................................................................................................................... 1-1

1.2 - Background and Purpose ..................................................................................................................... 1-1

1.3 - Lay Description ........................................................................................................................................ 1-2

1.4 - Document Organization and Contents ............................................................................................ 1-2 SECTION 2 - Plan Preparation ................................................................................................................ 2-1

2.1 - Basis for Preparing a Plan .................................................................................................................... 2-1

2.1.1 - Overview ................................................................................................................................... 2-1

2.1.2 - Public Water Systems .......................................................................................................... 2-1

2.2 - Regional Planning ................................................................................................................................... 2-2

2.3 - Individual Planning and Compliance ............................................................................................... 2-2

2.4 - Calendar Year and Units of Measure ............................................................................................... 2-3

2.5 - Coordination and Outreach ................................................................................................................. 2-4

2.5.1 - Coordination Within the City ............................................................................................ 2-4

2.5.2 - Wholesale and Retail Coordination ................................................................................ 2-4

2.5.3 - Coordination with Other Agencies and the Community ........................................ 2-5

2.5.4 - Notice to Cities and Counties ............................................................................................ 2-5 SECTION 3 - System Description ........................................................................................................... 3-1

3.1 - General Description ............................................................................................................................... 3-1

3.2 - Service Area Boundary Maps.............................................................................................................. 3-1

3.3 - Service Area Climate .............................................................................................................................. 3-5

3.4 - Service Area Population and Demographics ................................................................................ 3-6

3.4.1 - Service Area Population ..................................................................................................... 3-6

3.4.2 - Other Social, Economic, and Demographic Factors ................................................. 3-7

3.5 - Land Uses within the Service Area ................................................................................................... 3-7 SECTION 4 - Water Use Characterization ........................................................................................... 4-1

4.1 - Non-Potable Versus Water Use ......................................................................................................... 4-1

4.1.1 - Potable and Raw Water ...................................................................................................... 4-1

4.1.2 - Recycled Water ...................................................................................................................... 4-1

4.2 - Past, Current, and Projected Water Use by Sector ..................................................................... 4-1

4.2.1 - Water-Use Sections Listed in Water Code ................................................................... 4-1

4.2.2 - Optional Water-Use Sections in Addition to Those Listed in Water Code ...... 4-2

4.2.3 - Current Water Use ................................................................................................................ 4-2

4.2.4 - Projected Water Use ............................................................................................................ 4-3

4.2.5 - Estimating Future Water Savings ................................................................................... 4-3

4.3 - Distribution System Water Losses ................................................................................................... 4-5 Table of Contents

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4.3.1 - Previous Five Years Distribution System Losses ...................................................... 4-5

4.3.2 - Progress Toward Meeting the Water Loss Performance Standard ................... 4-5 SECTION 5 - SB X7-7 Baselines, 2020 Targets, and 2025 Reporting ......................................... 5-1 SECTION 6 - Normal-Year Water Supply Characterization ........................................................... 6-1

6.1 - Water Supply Analysis Overview ...................................................................................................... 6-1

6.2 - Water Supply Characterization - Groundwater........................................................................... 6-1

6.2.1 - Basin Description .................................................................................................................. 6-2

6.2.2 - Basin Management Information ...................................................................................... 6-4

6.2.3 - Overdraft Conditions ........................................................................................................... 6-6

6.2.4 - Groundwater Pumping........................................................................................................ 6-6

6.3 - Surface Water ........................................................................................................................................... 6-7

6.4 - Stormwater ................................................................................................................................................ 6-7

6.5 - Wastewater and Recycled Water ...................................................................................................... 6-7

6.6 - Desalinated Water Opportunities .................................................................................................. 6-10

6.7 - Exchange and Transfer Opportunities ......................................................................................... 6-10

6.8 - Future Water Projects ........................................................................................................................ 6-10

6.9 - Groundwater Supplies Coordination ............................................................................................ 6-11

6.10 - Energy Use ........................................................................................................................................... 6-13

6.11 - Summary of Existing and Planned Sources of Water .......................................................... 6-15 SECTION 7 - Water Supply Reliability and Drought Risk Assessment ...................................... 7-1

7.1 - Constraints on Water Sources Considerations ............................................................................ 7-1

7.2 - Water Service Reliability Assessment ............................................................................................. 7-2

7.2.1 - Supply and Demand Comparison ............................................................................. 7-47-3

7.3 - Drought Risk Assessment .................................................................................................................... 7-6 SECTION 8 - Water Shortage Contingency Planning ....................................................................... 8-1

8.1 - Water Supply Reliability Analysis .................................................................................................... 8-3

8.2 - Annual Water Supply and Demand Assessment Procedures .......................................... 8-68-5

8.3 - Six Standard Water Shortage Levels ......................................................................................... 8-78-6

8.4 - Supply Augmentation ..................................................................................................................... 8-78-6

8.5 - Demand Reduction Actions .......................................................................................................... 8-88-7

8.6 - Shortage Response Actions, Penalties, Charges, Other Enforcement of Prohibition ...... 8- 108-8

8.7 - Determining Water Shortage Reductions .......................................................................... 8-138-10

8.8 - Revenue and Expenditure Impacts ...................................................................................... 8-138-10

8.9 - Resolution or Ordinance .......................................................................................................... 8-138-10

8.10 - Catastrophic Supply Interruption ...................................................................................... 8-138-11

8.11 - Emergency Response Plan .................................................................................................... 8-148-11

8.12 - Seismic Risk Assessment and Mitigation Plan .............................................................. 8-148-11 Table of Contents

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SECTION 9 - Demand Management Measures .................................................................................. 9-1

9.1 - Water Waste Prevention Ordinances .............................................................................................. 9-1

9.2 - Metering ...................................................................................................................................................... 9-2

9.3 - Public Education and Outreach ......................................................................................................... 9-3

9.4 - Programs to Assess and Manage Distribution System Real Loss .................................. 9-49-3

9.5 - Water Conservation Program and Staffing Support .................................................................. 9-4

9.6 - Other Demand Management Measures That Impact GPCD ............................................. 9-59-4

9.6.1 - Conservation Programs for Commercial, Industrial, and Institutional Accounts ................................................................................................................................................. 9-5

9.6.2 - Residential Ultra-Low-Flush Toilet Replacement Program .......................... 9-69-5

9.7 - Implementation over the Past Five Years ............................................................................... 9-69-5

9.8 - Planned Implementation to Achieve Water Use Targets .................................................. 9-79-6

9.9 - Members of the California Urban Water Conservation Council ..................................... 9-79-6 SECTION 10 - UWMP Plan Adoption, Submittal, and Implementation .................................... 10-1 SECTION 11 - References....................................................................................................................... 11-1 Appendices
Appendix A – Urban Water Management Planning Act
Appendix B – 60-Day Notice
Appendix C – Adopted Resolution
Appendix D – Letter of Transmittal
Appendix E – Checklist Arranged by Subject
Appendix F – Madera County Local Hazard Mitigation Plan Appendix G – Chowchilla Subbasin Groundwater Sustainable Plan Appendix H – Water Loss Audit Reports
List of Figures
Figure 3-1 Regional Location ....................................................................................................................... 3-2 Figure 3-2 Service Area .................................................................................................................................. 3-3 Figure 3-3 Well Locations .............................................................................................................................. 3-4 Figure 3-4 Land Use Map ............................................................................................................................... 3-8 Figure 6-1 San Joaquin River Hydrologic Region ................................................................................. 6-3

List of Tables
Table 2-1 Retail Only: Public Water Systems ......................................................................................... 2-2 Table 2-2 Plan Identification ........................................................................................................................ 2-3 Table 2-3 Agency Identification .................................................................................................................. 2-3 Table of Contents

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Table 2-4 Retail: Water Supplier Information Exchange ................................................................... 2-4 Table 3-1 Retail: Population - Current and Projected ......................................................................... 3-7 Table 4-1 Retail: Demands for Potable and Raw Water – Actual ................................................... 4-3 Table 4-2 Retail: Demand for Potable and Raw Water – Projected (MG) ................................... 4-4 Table 4-3 Retail: Inclusion in Water Use Projections ......................................................................... 4-4 Table 4-5 Retail: Water Loss Audit Reporting ....................................................................................... 4-5 Table 4-6 Retail: Progress Toward 2028 Water Loss Standard ..................................................... 4-6 Table 5-1 Retail: SB X7-7 2020 Target Progress ................................................................................... 5-1 Table 6-1 Retail: Groundwater Volume Pumped .................................................................................. 6-7 Table 6-2 Retail: Wastewater Collected Within Service Area in 2025 ......................................... 6-8 Table 6-3 Retail: Wastewater Treatment and Discharge Within Service Area in 2025 ........ 6-9 Table 6-4 Retail: Wastewater Treatment and Discharged in 2025 ............................................... 6-9 Table 6-5 Retail: Recycled Water Use Projection Compared to 2025 Actual ............................ 6-9 Table 6-6 Retail: Methods to Expand Future Recycled Water Use ............................................. 6-10 Table 6-7 Retail: Expected Future Water Supply Projects or Programs .................................. 6-11 Table 6-8 Retail: Water Supplies – Actual ............................................................................................ 6-16 Table 6-9 Retail: Water Supplies – Projected ...................................................................................... 6-16 Table 7-1 Retail: Basis of Water Year Data ............................................................................................. 7-3 Table 7-2 Retail: Normal Year Supply and Demand Comparison .................................................. 7-4 Table 7-3 Retail: Single Dry Year Supply and Demand Comparison ............................................. 7-5 Table 7-4 Retail: Five Consecutive Dry Years Supply and Demand Comparison ..................... 7-6 Table 7-5 Five-Year Drought Risk Assessment Tables to Address ................................................ 7-8 Water Code Section 10635(b) ..................................................................................................................... 7-8 Table 8-1 Retail: Cross-reference for Standard vs Supplier Storage Levels ....................... 8-78-6 Table 8-2 Retail: Supply Augmentation and Other Actions ....................................................... 8-88-7 Table 8-3 Retail: Demand Reduction Actions ................................................................................. 8-88-7 Table 10-1 Retail: Notification to Cities and Counties ..................................................................... 10-2 Table of Contents

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ACRONYMS AND ABBREVIATIONS
Act Urban Water Management Planning Act of 1983
AF acre-feet
AFY acre-feet per year
AL Regulatory Action Level
AMI advanced metering infrastructure
CCWF Central California Women’s Facility
City City of Chowchilla
cf cubic feet
CII Commercial, Industrial, and Institutional
CWC California Water Code
DMMs Demand Management Measures
DWR Department of Water Resources
EOC Emergency Operations Center
GFWD Gravelly Ford Water District
GMP Groundwater Management Plan
GPCD Gallons per Capita per Day
GPM gallons per minute
GSA Groundwater Sustainability Agency
GSP Groundwater Sustainability Plan
Guidebook 2025 Guidebook for Urban Water Suppliers
MAWA Madera Ag Water Association
MG million gallons
MGD million gallons per day
mg/L milligrams per liter
MID Madera Irrigation District
MWD Madera Water District
OSGM Office of Sustainable Groundwater Management
PWS Public Water System
SB Senate Bill
SCADA Supervisory Control and Data Acquisition
SEMCU South-East Madera County United
SGMA Sustainable Groundwater Management Act
SRF State Revolving Fund
SWRCB State Water Resources Control Board
TDS total dissolved solids
TTWD Triangle T Water District
UWMP Urban Water Management Plan
VSP Valley State Prison
WDR Waste Discharge Requirements
WSCP Water Shortage Contingency Plan
WSIHIST DWR’s Chronological Reconstructed Sacramento and San Joaquin Valley Water Year Hydrologic Classification Indices 1995 to 2015 WWTP wastewater treatment plant
0F degrees Fahrenheit
Introduction and Lay Description

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SECTION 1 - INTRODUCTION AND LAY DESCRIPTION

1.1 - Overview
This document presents the 2025 Urban Water Management Plan (UWMP) for the City of Chowchilla (City) as required by the Urban Water Management Planning Act of 1983 (Act).

It was prepared in cooperation with City staff to address the requirements in California Water Code Division 6, Part 2.6, Sections 10610 through 10656. Throughout this 2025 UWMP, italicized text is used to quote specific requirements of the Act. The quoted text precedes sections relevant to a specific portion of the Act to serve as an aid to the reader. A copy of the Act is included as Appendix A. Section 1 describes the general background and purpose of a UWMP, previous City plans, as well as this 2025 UWMP’s organization and contents.

Currently, the City has approximately 4,315 service connections, which surpasses the 3,000- customer (or service connection) threshold that is required to prepare and submit a UWMP (see below for more information).

1.2 - Background and Purpose
Water Code Section 10617 defines an “urban water supplier” as a public or private supplier, providing water for municipal purposes either directly or indirectly to more than 3,000 customers or supplying more than 3,000 acre-feet of water annually. If qualified as an urban water supplier, a public or private supplier is required to create or update a UWMP every five years and submit it to the Department of Water Resources (DWR) for review and approval. The purpose of the Act is to ensure that urban water suppliers are adequately planning.

A UWMP is a planning tool that was created to help generally guide the actions of urban water suppliers in successfully preparing for potential water supply disruptions and issues.

It provides a framework for long-term water planning and informs the public of a supplier’s long-term resource planning to ensure adequate water supplies for existing and future demands. A UWMP is not a substitute for project-specific planning documents, nor was it intended to be so mandated by the State Legislature.

The Act requires that a UWMP include historic, current, and future supplies and demands for water; address conservation measures, describe potential supply deficiencies during drought conditions and the ability to mitigate these conditions; compare total projected water use and supply sources over 20 years in five-year increments for a single-dry water year and for dry water years; and include provisions for recycled water use, demand management measures, and a Water Shortage Contingency Plan (WSCP).

To assist urban water suppliers in preparing UWMP’s, DWR developed the 2025 Guidebook for Urban Water Suppliers (Guidebook). The Guidebook is updated every five years to address any changes in State legislation (such as Senate Bill (SB) X7-7) and all requirements of the Act. The 2025 Guidebook reflects new legislation, provides information to the public Introduction and Lay Description

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regarding water suppliers and water management programs, and provides a framework for minimizing the negative effects of potential water shortages. Additionally, the Guidebook provides a general layout for how UWMPs could be organized. This 2025 UWMP largely utilizes the Guidebook’s layout.

1.3 - Lay Description
Based on the results of this UWMP, the City has a reliable water supply and is not vulnerable to seasonal and climatic shortages. There is no current need to supplement or replace the existing groundwater source available to the City with alternative sources or water demand management measures.

As shown in the table below from Section 7 of this UWMP, future water supplies are anticipated to not only meet but also exceed demand in normal-year conditions through 2050.

1.4 - Document Organization and Contents
The content and format of this 2025 UWMP are designed to meet the requirements of the Guidebook dated January 2026 and contain the following sections:

Section 1 – Introduction and Lay Description: This section provides an overview of the Act and California Water Code (CWC) requirements, document organization, and a discussion of the importance and extent of the City’s water management planning efforts.

Section 2 – Plan Preparation: This section provides information on the UWMP development process, including coordination and outreach efforts.

Section 3 – System Description: This section provides a detailed description of the City’s current water system.

Introduction and Lay Description

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Section 4 – Water Use Characterization: This section describes and quantifies the current and projected water uses within the City’s service area.

Section 5 – SB X7-7 Baselines, 2020 Targets, and 2025 Reporting: This section describes the methods used for calculating the City’s baseline and target water consumption. It will describe whether the City has met the 20% conservation mandate by 2025.

Section 6 – Normal-Year Water Supply Characterization: This section describes and quantifies the current and projected sources of water available to the City.

Section 7 – Water Supply Reliability and Drought Risk Assessment: This section describes the reliability of the City’s water supply and projects that reliability for 20 years. Such reliability is projected for normal, single-dry, and multiple-dry years.

Section 8 – Water Shortage Contingency Planning: This section provides the City’s staged plan for dealing with water shortages, including a catastrophic supply interruption.

Section 9 – Demand Management Measures: This section describes the City’s efforts to promote conservation and to reduce demand on its water supply, and specifically addresses several demand management measures.

Section 10 – UWMP Adoption, Submittal, and Implementation: This section describes the steps to be taken to adopt and submit the 2025 UWMP and to make it publicly available. It also includes a discussion of the City’s plan for implementation of the 2025 UWMP.

Plan Preparation

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SECTION 2 - PLAN PREPARATION

2.1 - Basis for Preparing a Plan

2.1.1 - OVERVIEW
CWC 10617. "Urban water supplier" means a supplier, either publicly or privately owned, providing water for municipal purposes either directly or indirectly to more than 3,000 customers or supplying more than 3,000 acre-feet of water annually. An urban water supplier includes a supplier or contractor for water, regardless of the basis of right, which distributes or sells for ultimate resale to customers. This part applies only to water supplied from public water systems subject to Chapter 4 (commencing with Section 116275) of Part 12 of Division 104 of the Health and Safety Code.

CWC 10620(b). Every person that becomes an urban water supplier shall adopt an urban water management plan within one year after it has become an urban water supplier.

CWC 10621(a). Each urban water supplier shall update its plan at least once every five years on or before July 1, in years ending in six and one, incorporating updated and new information from the five years preceding each update.

The City currently supplies approximately 865 million gallons (MG) of water per year and maintains 4,315 service connections, which is above the 3,000-connection threshold identified in CWC Section 10617.

This 2025 UWMP has been prepared by Quad Knopf, Inc., dba QK, a California corporation, as an independent contractor to the City. Accordingly, and as set forth herein, this 2025 UWMP has been prepared in accordance with the Act, SB X7-7, and the technical guidance documentation prepared and published by DWR.

2.1.2 - PUBLIC WATER SYSTEMS
California Health and Safety Code Section 116275(h) defines a “Public Water System” (PWS) as a system for the provision of water for human consumption through pipes or other constructed conveyances that has 15 or more service connections or regularly serves at least 25 individuals daily at least 60 days out of the year. PWSs are regulated by the State Water Resources Control Board (SWRCB), Division of Drinking Water.

PWS data reported to the SWRCB is used to determine whether a retail supplier has reached the UWMP reporting threshold of 3,000 or more connections or 3,000 acre-feet of water supplied to DWR. Table 2-1 describes the City’s PWS information and, as noted above, the City currently supplies water to 4,315 connections. The City is not a wholesale water supplier.

Plan Preparation

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Table 2-1
Retail Only: Public Water Systems
Submittal Table 2-1 Retail: Public Water Systems
Public Water System
Number
Public Water System
Name
Number of Municipal
Connections 2025
Volume of Water
Supplied 2025
(MG)
Add additional rows as needed
CA2010001 City of Chowchilla 4,315 865
Total 4,315 865

2.2 - Regional Planning
The City is a part of the Chowchilla Subbasin, consisting of Merced County Groundwater Sustainability Agency (GSA), Madera County GSA – Chowchilla Subbasin, Chowchilla Water District GSA, and Triangle T Water District (TTWD) GSA. The Chowchilla Subbasin began its preparation of the Groundwater Sustainability Plan (GSP) in January 2020 and has gone through three revisions: July 2022, May 2023, and January 2025.

Recently, the State Water Board staff highlighted potential GSP improvements in the Board Staff Assessment (April 2025) that may further the Sustainable Groundwater Management Act’s (SGMA) goals. After an iteration of discussions and revisions, the State Water Board will continue to review documents posted to the Department’s SGMA portal.

2.3 - Individual Planning and Compliance
This 2025 UWMP is intended to address those aspects of the Act and SB X7-7, which are under the control of the City, specifically water supply and water use. The City is undertaking individual reporting to address all requirements for applicable uses served within the City’s service area (see Table 2-2).

Plan Preparation

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Table 2-2
Plan Identification

2.4 - Calendar Year and Units of Measure
As shown in Table 2-3, the City is a retailer that reports on a calendar-year basis and uses MG as the unit of measure for water volumes. This 2025 UWMP includes water use and planning data for calendar years.

Table 2-3
Agency Identification
Plan Preparation

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2.5 - Coordination and Outreach
CWC 10620(d)(2). Coordinate the preparation of its plan with other appropriate agencies in the area, including other water suppliers that share a common source, water management agencies, and relevant public agencies, to the extent practicable.

CWC 10642. Each urban water supplier shall encourage the active involvement of diverse social, cultural, and economic elements of the population within the service area prior to and during the preparation of the plan. Prior to adopting a plan, the urban water supplier shall make the plan available for public inspection and shall hold a public hearing thereon. Prior to the hearing, notice of the time and place of hearing shall be published within the jurisdiction of the publicly owned water supplier pursuant to Section 6066 of the Government Code. The urban water supplier shall provide notice of the time and place of hearing to any City or county within which the supplier provides water supplies. A privately owned water supplier shall provide an equivalent notice within its service area. After the hearing, the plan shall be adopted as prepared or as modified after the hearing.

While preparing this 2025 UWMP, the City coordinated its efforts with relevant local agencies to ensure that the data and issues are presented accurately and encouraged public involvement in full compliance with CWC 10642.

2.5.1 - COORDINATION WITHIN THE CITY
The preparation of this 2025 UWMP was coordinated with all appropriate City staff. Draft copies of the 2025 UWMP were made available to City staff for comment and revision prior to adoption.

2.5.2 - WHOLESALE AND RETAIL COORDINATION
The City is the sole water supplier for the area; therefore, the City did not seek regional participation. However, the efforts to prepare this UWMP were coordinated with relevant agencies to provide the most accurate and clear assessment of the City's water supply situation.

Table 2-4
Retail: Water Supplier Information Exchange
Plan Preparation

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2.5.3 - COORDINATION WITH OTHER AGENCIES AND THE COMMUNITY The City coordinated with the participants of the Chowchilla Subbasin GSA Areas in preparing this 2025 UWMP. The City has met the 60-day local agency notification requirement of CWC Section 10621(b).

Coordinating Agencies1
Participated
in Developing
the Plan
Commented
on the Draft
Attended
Public
Meetings
Was
Contacted for
Assistance
Was Sent a
Copy of the Draft Plan
Was Sent a
Notice of
Intention to
Adopt
Merced County X X
Chowchilla Water District X X
Madera County X X
Triangle T Water District (TTWD) X X

2.5.4 - NOTICE TO CITIES AND COUNTIES
CWC 10620 (d)(3) Each urban water supplier shall coordinate the preparation of its plan with other appropriate agencies in the area, including other water suppliers that share a common source, water management agencies, and relevant public agencies, to the extent practicable.

Each urban water supplier shall encourage the active involvement of diverse social, cultural, and economic elements of the population within the service area prior to and during the preparation of the plan...

The City’s 2025 UWMP will be available for the public, Merced County, Madera County, Chowchilla Water District GSA, and TTWD for a 60-day review prior to the UWMP public hearing from May 7, 2026, through July 7, 2026. Written comments on the draft 2025 UWMP must be postmarked by July 7, 2026. Submit written comments to:

City of Chowchilla City Hall
130 S. 2nd Street
Chowchilla, CA 93610
Copies of the draft 2025 UWMP will be available for review at the City’s main office. See Section 10 – UWMP Adoption, Submittal, and Implementation for more information on notifications to the public, cities, and counties.

System Description

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SECTION 3 - SYSTEM DESCRIPTION

3.1 - General Description
The City of Chowchilla was incorporated in 1923 and currently occupies approximately four square miles. It is located about midway and toward the eastern edge of the San Joaquin Valley, which is oriented northwest to southeast in Central California. The City provides water service to all residential, commercial, and industrial customers, as well as for environmental and fire protection uses, along with sewer, stormwater, and solid waste services.

The City has a generally flat topography and lies within the San Joaquin Valley, which is about 225 miles long and averages 50 miles wide. The average elevation of the City is 237 feet above mean sea level. About 15 miles east of Chowchilla, the terrain slopes upward into the foothills of the Sierra Nevada Mountain Range; 45 miles west of the City, the foothills of the Coastal Mountain Range. The Chowchilla River flows east to west approximately two miles north of the City. The river is dry throughout much of the year, with the flow depending mainly on water releases from Buchanan Dam (Eastman Reservoir). The City is located between Ash and Berenda Sloughs that branch off the Chowchilla River east of the City. Ash Slough runs along the northern edge of the City, and Berenda Slough runs along the southern edge.

The City is located approximately midway between Madera and Merced along State Route 99 (Figure 3-1). Most of the City’s land use consists of medium-density residences (29.9%), and the secondary land use is heavy industrial (9.3%) (City of Chowchilla, 2011). The area surrounding the City is primarily agriculture with various smaller unincorporated communities. The Valley State Prison (VSP) and Central California Women’s Facility (CCWF) are located approximately seven miles southeast of the main City. Figure 3-2 shows the surrounding GSAs.

3.2 - Service Area Boundary Maps
10631(a). Describe the service area of the supplier.

The City currently has a service population of approximately 19,319 people (see subsection

3.4 – Service Area Population and Demographics). In 2025, approximately 865 MG of water was delivered to an estimated 4,315 water service connections, of which approximately 3,927 (91%) are residential services. The remainder are for commercial, industrial, landscape, and agricultural uses.

The City currently has six active primary groundwater wells: No. 1A, 5A, 10, 11, 14, and 15.

Well 16 will go online soon by the fall season of 2026, increasing the total number of active wells to seven. All remaining wells have been abandoned: Nos. 1, 4, 6, 7, 8, and 9, and Well 3 is currently offline and being evaluated. With the recent addition of Well 15, the City’s groundwater wells can now produce 6,900 gallons per minute. All production wells are disinfected with sodium hypochlorite and meet all drinking water quality standards set by federal and State health agencies. The wells are located throughout the City as shown in Figure 3-3. Water levels in the wells range from 600 to 900 feet below ground surface.

System Description 2025 Urban Water Management Plan July 2026 City of Chowchilla Page 3-2 Figure 3-1 Regional Location System Description 2025 Urban Water Management Plan July 2026 City of Chowchilla Page 3-3 Figure 3-2 Service Area
System Description 2025 Urban Water Management Plan July 2026 City of Chowchilla Page 3-4 Figure 3-3 Well Locations
System Description

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The City maintains a looped water system consisting of approximately 37 miles of water main distribution lines ranging in diameter from 8 to 12 inches. It also operates 4,315 water meters, 493 backflow prevention devices, 648 fire hydrants, and related equipment. The City has two different pressure zones in the east and west, divided by Highway 99. Most residential and commercial connections have pressure-reducing regulators. Customer meters are typically located on the property line, and the average length of customer service lines is 25 feet.

The City maintains two above-ground water storage reservoirs totaling 1.50 MG. These tanks are Tank No. 1 (0.75 MG) and Tank No. 2 (0.75 MG). Growth of the system to serve new development will require continued looping of lines and expansion of fire flow reserve capacities.

There are no major system constraints for future development; however, problems exist in older sections of the City with deteriorating, smaller 6-inch lines. A retrofitting program will be implemented to upgrade the outdated lines. There appears to be a good supply of water for the City to implement the Land Use Element outlined in their 2050 General Plan; however, such continued extraction from the groundwater table will eventually have a cumulative adverse effect on total water supply for domestic and agricultural uses. The City recommends installing test wells before developing permanent domestic wells for the City.

Additionally, the City has an established conservation program to reduce the amount of water taken annually from the groundwater supply.

3.3 - Service Area Climate
10631(a). Describe the climate of the service area of the supplier.

The climate of Chowchilla is dry and mild in winter and hot in the summer. Nearly ninetenths of the annual precipitation falls between the months of November and April. Rainfall during the summer is very light, and snow is a rare occurrence. Chowchilla enjoys a very high percentage of sunshine, receiving more than 80% of the possible amount during all but the four months of November through February. Reduction of sunshine during these months is caused by fog and short periods of stormy weather.

Due to clear skies during the summer and the protection of the San Joaquin Valley from marine effects, the normal daily maximum temperature reaches the high 90s (in degrees Fahrenheit [oF]) during the latter part of July. The daily maximum temperature during the warmest month has ranged from 76oF to 115oF. Relative humidity readings of 15% are common on summer afternoons, and readings as low as 8% have been recorded. In contrast, humidity readings average 90% during the morning hours of December and January.

Winter temperatures are usually mild with infrequent cold spells dropping the readings below freezing. Heavy frost occurs almost every year, and the first frost usually occurs during the last week of November. The last frost in spring is usually in early March; however, one year in five will have the last frost after the first of April. The average minimum temperature in January is approximately 36°F.

System Description

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Winds flow with the major axis of the San Joaquin Valley, generally from the northwest. This feature is especially beneficial, as during the warmest months, the northwest winds increase in the evenings. These refreshing breezes and the normally large temperature variation of about 35 degrees between the highest and lowest readings generally result in comfortable evening and night temperatures.

Average monthly and annual climate data for the City of Madera is presented in the table below and is representative of the climate in the City of Chowchilla because of its relative proximity. Climatic data (1928 to 2025) within the service area is summarized as follows:

Month
Monthly Average
Rainfall (inches)
Average Min.

Temperature (ºF)
Average Max.

Temperature (ºF)
January 2.14 38.0 55.0
February 2.09 40.0 61.0
March 1.82 44.0 67.0
April 0.96 47.0 73.0
May 0.47 53.0 82.0
June 0.20 59.0 90.0
July 0.01 64.0 96.0
August 0.01 63.0 95.0
September 0.07 58.0 89.0
October 0.60 49.0 78.0
November 1.01 41.0 64.0
December 1.89 36.0 55.0
Annual
Total/Averages 11.27 49.3 75.4
Source: US Climate Data, 2025

3.4 - Service Area Population and Demographics

3.4.1 - SERVICE AREA POPULATION
16031(a). Indicate the current population of the service area. 16031(a). Provide population projections for five-year increments to 20 years or as far as data is available.

The population of Chowchilla was 19,039 residents during the 2020 census. From 2020 to 2026, the population grew to approximately 19,319 according to the United States Census Bureau.

System Description

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 3-7
Using the City’s 2050 General Plan’s forecast of 5.3% annual population growth, the current and projected population for the service area was calculated through 2050. The results are presented in Table 3-1.

Table 3-1
Retail: Population - Current and Projected
Submittal Table 3-1 Retail: Population - Current and Projected Population
Served
2025 2030 2035 2040 2045 2050(opt)
19,319 25,011 32,379 41,918 54,270 70,258

3.4.2 - OTHER SOCIAL, ECONOMIC, AND DEMOGRAPHIC FACTORS There are no unique or pertinent community demographic characteristics that will influence future population growth or water usage.

3.5 - Land Uses within the Service Area
10631 (a). The description shall include the current and projected land uses within the existing or anticipated service area affecting the supplier’s water management planning.

Urban water suppliers shall coordinate with local or regional land use authorities to determine the most appropriate land use information, including, where appropriate, land use information obtained from local or regional land use authorities.

Figure 3-4 describes the current (2025) land use and delineates the service area.

The City provides water service to residents, businesses, and other institutions within its limits. Future land use includes the development of vacant or underdeveloped areas not defined as known development. It is assumed that development and redevelopment will occur according to the land use designations as depicted in Figure 3-4. At build-out, the service area will encompass approximately 11.1347.39 square miles.

A breakdown of the City’s existing Land Use by Land Use Category, and acreage for the same, is shown below:
• Residential Single Family – 1355.89 acres
• Multifamily Residential – 288.55 acres
• Commercial – 380.47 acres
• Industrial – 235.69 acres
• Agricultural – 526.00 acres
• Vacant – 580.00 acres
• Total Acres – 3,367.00 acres
System Description 2025 Urban Water Management Plan July 2026 City of Chowchilla Page 3-8
` Figure 3-4 Land Use Map
Water Use Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 4-1
SECTION 4 - WATER USE CHARACTERIZATION
A system’s water use is determined by the amount of water conveyed by a distribution system, which is used by a water agency and its customers for any purpose, including nonpotable water uses, water losses, and other nonrevenue water. This section describes and quantifies the City’s current water use and water use projections by individual land use sector through the year 2050.

4.1 - Non-Potable Versus Water Use

4.1.1 - POTABLE AND RAW WATER
Potable water is water intended for human consumption, which is delivered through a public water system and regulated by a State or local health agency. Raw water is untreated water that is used in its natural state. The City supplies potable water to residences, commercial, industrial businesses, and institutions, and does not supply raw water. Section 6 – NormalYear Water Supply Characterization provides a full description of the City’s potable supply, including the source, quality, and groundwater levels.

4.1.2 - RECYCLED WATER
Recycled water is municipal wastewater that has been treated to a specified quality to enable it to be used again. Wastewater from the City is discharged to and treated by the City of Chowchilla. The City currently does not produce or use recycled water.

4.2 - Past, Current, and Projected Water Use by Sector

4.2.1 - WATER-USE SECTIONS LISTED IN WATER CODE
16031(c)(1). Quantify past, current, and projected water use, identifying the uses.

The quantifications of past, current, and projected water use include the following land use sectors in five-year increments:
• Single-family residential – lot with a free-standing building containing one dwelling unit.
• Multi-family residential – multiple dwelling units contained within one building or several buildings within one complex.
• Commercial – water users that provide or distribute a product or service. • Industrial – water users that are primarily the manufacturer or processor of materials as defined by North American Industry Classification System code sectors 31 to 33, or entities that are water users and primarily engage in research and development. • Institutional and government – water users dedicated to public service, including education, courts, churches, hospitals, government facilities, and nonprofit research institutions.
• Landscape – water connections that supply water solely for landscape irrigation.

Water Use Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 4-2
• Agricultural – water connections that supply water solely for commercial agricultural irrigation.

The following sectors are not included in this UWMP because they are not applicable to the City:
• Conjunctive use – the City does not apply a management strategy where surface water is managed in conjunction with an underground aquifer.
• Groundwater recharge – the City does not manage or intentionally replenish natural groundwater supplies using manmade conveyance.
• Saline water intrusion barriers – the City does not inject water into a freshwater aquifer to prevent intrusion of salt water.
• Surface water augmentation – the City does not place recycled water in a surface water reservoir as a source of domestic drinking water supply. The City does purchase seepage water that recharges groundwater in the area that is used as a source of domestic drinking water.
• Wetlands or wildlife habitat – the City does not use water for a managed environmental use to improve any environmental conditions. Water is used to supplement a manmade, concrete-lined pond in the City Park. The pond is ornamental and is not a wetland or wildlife habitat.

Past, current, and projected losses within the system were tabulated.

The following sectors are not included in this UWMP because they are exclusively associated with wholesale demand, and, because the City is exclusively a retailer (see Table 2-3), these sectors are not applicable:
• Sales to other agencies – the City does not make water sales to other agencies. • Exchanges – the City does not exchange water with other agencies. • Transfers – the City does not transfer water to other agencies as defined by the CWC as a temporary or long-term change in the point of diversion, place of use, or purpose of use.

4.2.2 - OPTIONAL WATER-USE SECTIONS IN ADDITION TO THOSE LISTED IN WATER CODE Not applicable.

4.2.3 - CURRENT WATER USE
This section describes the different types of land use sectors and their 2025 individual water demand within the City service area. Pursuant to the UWMP Standardized Tables provided by DWR, the City has provided, in Table 4-1, the 2025 water demand volume by land use sector.

As shown in Table 4-1, the City experienced a water demand of 865 MG in the year 2025. All water distributed through the City service area is potable drinking water. Of that 865 MG, Water Use Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 4-3
66% was used by single-family uses, 2.7% by multi-family uses, 25.3% by commercial uses,

0.1% by industrial uses, 4.58% by landscape uses, and 0.34% by system losses. All water distributed by the City is potable drinking water. The City produces all its water supply through pumping groundwater using City facilities.

Table 4-1
Retail: Demands for Potable and Raw Water – Actual

4.2.4 - PROJECTED WATER USE
Pursuant to the UWMP Standardized Tables provided by DWR, the City has provided, in Table 4-2, the projected demands for water by land use and, in Table 4-3, the total projected water demands for the City. Total projected demands for the City only include potable water.

Water use projections assume that the current per capita use remains constant throughout the projection period and that population growth will average 5.3% over the next 20 years.

4.2.5 - ESTIMATING FUTURE WATER SAVINGS
CWC 10631(e)(4)(A). If available and applicable to an urban water supplier, water use projections may display and account for the water savings estimated to result from adopted codes, standards, ordinances, or transportation and land use plans identified by the urban water supplier, as applicable to the service area.

CWC 10631(e)(4)(B). To the extent that an urban water supplier reports the information described in subparagraph (A), an urban water supplier shall do both of the following: (i) Provide citations of the various codes, standards, ordinances, or transportation and land use plans utilized in making the projections. (ii) Indicate the extent that the water use projections consider savings from codes, standards, ordinances, or transportation and land use plans. Water use projections that do not account for these water savings shall be noted of that fact.

Water Use Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 4-4
Table 4-2
Retail: Demand for Potable and Raw Water – Projected (MG) Table 4-3
Retail: Inclusion in Water Use Projections

Water savings from codes, standards, ordinances, or transportation and land use plans are also known as “passive savings.” These factors generally reduce water use for new and future customers compared to historical customers.

As shown in Table 4-3, this 2025 UWMP does not display or account for future water savings estimated to result from adopted codes, standards, ordinances, or transportation and land use plans. This does not preclude the City from adopting, in the future, codes, standards, Are Future Water Savings Included in Projections?
Drop down list (y/n) No
If "Yes" to above, state the section or page number, in the cell to the right, where citations of the codes, ordinances, or otherwise are utilized in demand projections are found.

Optional Suppliers may complete Optional Submittal Table 4-4 R to quantify the expected savings.

Are Lower Income Residential Demands Included In Projections? Drop down list (y/n)
Yes
Optional If the method for accounting Lower Income Residential Demands has been included, provide page number where this accounting can be found.

Submittal Table 4-3 Retail: Inclusion in Water Use Projections Water Code Section 10631 (a), 10631 (d)(4)(A), and 10631 (d)(4)(B) Water Use Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 4-5
ordinances, or transportation and land use plans that would result in water savings. If such adoptions occur, they would be reflected in future UWMPs for the City.

Table 4-4 Passive Savings has not been included.

4.3 - Distribution System Water Losses

4.3.1 - PREVIOUS FIVE YEARS DISTRIBUTION SYSTEM LOSSES
Submittal Table 4-5 is used by Retail Suppliers to indicate that they submitted their Water Loss Audit to DWR’s Water Loss Audit Program. The City is providing a copy of these Water Loss Audit Reports in this UWMP document in Appendix H.

Table 4-5
Retail: Water Loss Audit Reporting

4.3.2 - PROGRESS TOWARD MEETING THE WATER LOSS PERFORMANCE STANDARD Retail Suppliers need to report data to show whether the Water Loss Performance Standard has been met. The associated standards must be listed in the table, along with relevant information for converting between the performance standard and water loss volumes to determine progress toward meeting the water loss standard.

Submittal of this table (Table 4-6) and relevant data is for UWMP Act purposes only and does not constitute compliance or non-compliance with the Water Loss Control Regulation, which is under the authority of the State Water Board.

Water Use Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 4-6
Table 4-6
Retail: Progress Toward 2028 Water Loss Standard
SB X7-7 Baselines, 2020 Targets, and 2025 Reporting

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City of Chowchilla Page 5-1
SECTION 5 - SB X7-7 BASELINES, 2020 TARGETS, AND 2025 REPORTING The Water Conservation Act of 2009, also known as SB X7-7 (Steinberg), mandated a 20% reduction in urban per-capita water use across California by 2020. To achieve this goal, SB X7-7 required each Retail Supplier to establish an urban water-use target, contributing to the State’s collective efforts. The Legislature stated that the combined reductions from all Retail Suppliers would fulfill the statewide legislative mandate.

The Water Code requires that Retail Suppliers report their progress in meeting the 2020 Target. The Water Code does not set an end date for reporting on this progress.

Suppliers’ reporting requirements will vary depending on whether the Supplier:
• Was considered an urban retail water supplier in 2020. • Met its 2020 target in 2020.
• Was part of a merger or consolidation since 2020.

The City did meet its 2020 target in 2020, as shown in Table 5-1, and is in compliance with the Water Conservation Act of 2009. Additionally, because the City did achieve its 2020 Target, the City is eligible to receive a water grant or loan from the State of California.

Table 5-1
Retail: SB X7-7 2020 Target Progress
Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-1
SECTION 6 - NORMAL-YEAR WATER SUPPLY CHARACTERIZATION
CWC 10631(b). Identify and quantify, to the extent practicable, the existing and planned sources of water available to the supplier over the same five-year increments described in subdivision (a).

This section describes and quantifies sources of water available to the City. As discussed in Section 4 – Water Use Characterization, the City produces all its water supply through pumping groundwater using City facilities. The City does not purchase water from any other source. There are no current plans to purchase wholesale water in the near future. Thus, the City does not:
• Purchase or import water
• Use surface water
• Reuse stormwater, wastewater, or recycled water
• Desalinate water
• Enter into water exchanges or transfers
Therefore, the following discussion focuses on groundwater as the City’s only existing water supply. This section also discusses future water projects and summarizes existing and planned water sources.

6.1 - Water Supply Analysis Overview
The City does not purchase or import water from other water suppliers or other entities.

There are no plans for the City to purchase or import water as part of its water supply.

6.2 - Water Supply Characterization - Groundwater
CWC 10631(b). If groundwater is identified as an existing or planned source of water available to the supplier, all of the following information shall be included in the plan:
(1) A copy of any groundwater management plan adopted by the urban water supplier, including plans adopted pursuant to Part 2.75 (commencing with Section 10750), or any other specific authorization for groundwater management. (2) A description of any groundwater basin or basins from which the urban water supplier pumps groundwater. For basins that a court or the board has adjudicated the rights to pump groundwater, a copy of the order or decree adopted by the court or the board and a description of the amount of groundwater the urban water supplier has the legal right to pump under the order or decree. For basins that have not been adjudicated, information as to whether the department has identified the basin or basins as overdrafted or has projected that the basin will become overdrafted if present management conditions continue, in the most current official departmental bulletin that characterizes the condition of the groundwater basin, and a detailed description of the efforts being undertaken by the urban water supplier to eliminate the long-term overdraft condition.

Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-2
(3) A detailed description and analysis of the location, amount, and sufficiency of groundwater pumped by the urban water supplier for the past five years. The description and analysis shall be based on information that is reasonably available, including, but not limited to, historic use records.
(4) A detailed description and analysis of the amount and location of groundwater that is projected to be pumped by the urban water supplier. The description and analysis shall be based on information that is reasonably available, including, but not limited to, historic use records.

6.2.1 - BASIN DESCRIPTION
The groundwater subbasin underlying the City of Chowchilla, and thus the service area, is the Chowchilla Subbasin (Groundwater Basin No. 5-22.05). The Chowchilla Subbasin is one of 15 subbasins within the San Joaquin Valley Basin (Groundwater Basin No. 5-22) that transport, filter, and store water. In turn, the San Joaquin Valley Basin is one of three groundwater basins that make up the San Joaquin River Hydrologic Region. Major rivers in the subbasin that provide the majority of the surface water runoff for the Region include the Fresno and Chowchilla Rivers. Figure 6-1 shows the 10 hydrologic regions in California.

Figure ES-1 shows the San Joaquin Valley Basin, including the Chowchilla Subbasin.

Of the 5.1 million acres of the San Joaquin Valley Basin, the Chowchilla Subbasin has a surface area of 159 thousand acres, making it the second smallest of the 15 subbasins. The public agencies within the Chowchilla Subbasin include Merced County, Madera County, Chowchilla Water District GSA, and TTWD GSA. The Chowchilla Subbasin is bound on the north by the Merced Subbasin. The San Joaquin River runs along the west boundary, and the Columbia Canal Company Service Area borders the subbasin to the east (Department of Water Resources, 2006).

The City of Chowchilla, Merced County GSA, Madera County GSA, Chowchilla Water District GSA, and TTWD have now prepared a Ground Sustainability Plan to protect their water rights from outside influences.

Basin Levels and Storage
Changes in groundwater levels are based on annual water level measurements by DWR and cooperators. On average, the subbasin water level has declined nearly 40 feet from 1970 through 2000. The period from 1970 through 1978 shows steep declines totaling about 30 feet. The nine-year period from 1978 to 1987 saw stabilization and a rebound of about 25 feet, taking the water levels close to where they were in 1970. 1987 through 1996 again showed steep declines, bottoming out in 1996 at about 45 feet below 1970 levels. Water levels rose about 8 feet from 1996 to 2000. Water level declines have been more severe in the eastern portion of the subbasin from 1980 to the present, but the western basin showed the strongest declines before this time period (DWR, 2004). Per Bulletin 118, the estimated water storage capacity of the Chowchilla Subbasin is estimated to be eight million acre-feet (AF) to a depth of 300 feet and 13.9 million AF to the base of fresh groundwater.

Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-3

Figure 6-1
San Joaquin River Hydrologic Region
Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-4
Basin Water Quality
The chemical character of groundwater in this subbasin is of a calcium-sodium bicarbonate type in the eastern part of the subbasin. This turns into calcium bicarbonate, sodium-calcium bicarbonate, and sodium chloride water types towards the western part of the subbasin (Mitten, 1970). Total dissolved solids (TDS) values range from 120 to 6,400 mg/L, with a typical range of 200 to 500 mg/L. The Department of Health Services, which monitors Title 22 water quality standards, reports TDS values in eight wells ranging from 120 to 390 mg/L, with an average value of 228 mg/L. Electrical conductivity (EC) values range from 150 to 3,380 µmhos/cm, with an average value of 508 µmhos/cm (DWR, 2004).

6.2.2 - BASIN MANAGEMENT INFORMATION
An adjudicated groundwater basin exists where, because of a lawsuit, the court decides who extracts from the basin, how much they extract, and who will manage the basin. The Chowchilla Subbasin is not adjudicated, as defined by California DWR. Therefore, there are no limitations placed on groundwater pumping volumes due to adjudication.

Normal-Year Water Supply Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 6-5
A County-wide Groundwater Management Plan (GMP) was prepared in January 2002 by Madera County to comply with AB 3030. In 2014, the County prepared the draft Madera Regional Groundwater Management Plan (City of Chowchilla et al., 2014). The 2014 GMP documents were the existing groundwater management efforts throughout the GMP area and planned efforts to improve groundwater management. The GMP Participants included Chowchilla Water District, City of Chowchilla, City of Madera, Madera County, Merced Irrigation District (MID), and South-East Madera County United (SEMCU). The GMP participants had adopted several overarching basin management objectives that had guided the preparation of the recommendations in the 2014 GMP. These consisted of:
• Collaborative governance
• Stabilization of groundwater levels
• Subsidence mitigation
• Recovery of groundwater levels
• Public awareness
• Economic viability
Recently, the City has been involved in the formation and management of a locally controlled GSA under the SGMA, as well as in the preparation of the GSP (Groundwater Sustainability Plan). The preparation of the GSP has been done in coordination with the following GSAs:

Merced County, Madera County, Chowchilla Water District GSA, and TTWD GSA, which form part of the Chowchilla Subbasin.

There have been issues with the 2022 Groundwater Sustainable Plan and the management of chronic low groundwater levels. The State Water Board has recommended revisions to the 2022 GSP and the recently submitted 2025 GSP.

The GSAs made significant progress revising the 2025 GSP and adequately addressed deficiencies. Through the 2025 GSP, the GSAs show a greater commitment to protecting drinking water users and improving groundwater management. Some of the improvements the GSAs made in the 2025 GSP include:
• New groundwater level goals to avoid drinking water impacts after 2040. • Where drinking water impacts occur, a commitment to addressing these impacts through the adoption of a more protective Domestic Well Mitigation Program that includes mitigating for water quality impacts in addition to impacts from lowering groundwater levels.
• Revised groundwater level goals that shouldn’t cause additional land subsidence after 2050. New objectives to eliminate further subsidence and plans to limit subsidence impacts in the basin on the way to sustainability by 2050. The GSAs are considered critical infrastructure when setting subsidence goals in the 2025 GSP. • More robust management practices that should lead to sustainable groundwater use.

For example, the GSAs are committed to more adaptive and stricter groundwater management actions that will likely be necessary for the basin to reach sustainability.

Normal-Year Water Supply Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 6-6

6.2.3 - OVERDRAFT CONDITIONS
As required by CWC Section 10631(b)(2), for basins that have not been adjudicated, information as to whether DWR has identified the basin or basins as overdrafted or has projected that the basin will become overdrafted, a UWMP must include a detailed description of the efforts being undertaken by the urban water supplier to eliminate the long-term overdraft condition.

The San Joaquin Valley Basin and the Chowchilla Subbasin have been in a state of overdraft for many years. The California Water Plan Update Bulletin 160-98 estimated the average overdraft in the San Joaquin Valley Basin to be 239,000 AF in 1995. Over the past 30 years, groundwater levels in the GMP area have experienced significant declines due to overdraft; specific to the area surrounding the City, the 2006 overdraft in the area was 30,000 AF per year (AFY) (City of Chowchilla et al., 2014).

In response to overdraft conditions in Madera County, the GSPMP participants, including the City, outlined several overdraft mitigation measures in the 2014 GMP 2025 GSP. This mitigation included:
• Conjunctive use
• Surface water-related capture, imports, storage, conveyance capacity, and water treatment
• Land management options
• Groundwater use restrictions
• Water conservation efforts
• New funding mechanisms for recharge projects and pumping fees • Public education
See the 2025 GSP 2014 GMP in Appendix GF for more information about these mitigation efforts.

6.2.4 - GROUNDWATER PUMPING
The City has historically relied on groundwater pumping for all of its water supply (see Table 6-1 below). This table also shows the quantities of groundwater the City has pumped over the last five years, with a maximum of 962 MG in 2022. 962 MG is around 26.5% of the total pumping capacity of 3,627 MG.

The following tables show the quantities of groundwater the City has pumped in the last five years through 2025.

The amount of groundwater pumped by the City over the last five years is shown in Table 6-

1. The amount of groundwater projected to be pumped in five-year increments over the next 20 years is shown in Table 4-2 in Section 4 – Water Use Characterization. The projected retail demands for potable and raw water shown in the table are supplied solely by groundwater pumping.

Normal-Year Water Supply Characterization

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 6-7
Table 6-1
Retail: Groundwater Volume Pumped

6.3 - Surface Water
The City does not receive water from outside sources. In the event of an emergency, the City can utilize its own groundwater supply. With only 77.3% pumping capacity projected through 2050, the City can easily increase its groundwater pumping and or implement restrictions on its customers to make sure demand does not exceed available supply.

6.4 - Stormwater
The City does not intentionally divert stormwater for beneficial use within its potable water distribution system. There are no plans for the City to use stormwater to offset the water supply.

6.5 - Wastewater and Recycled Water
CWC 10633. The plan shall provide, to the extent available, information on recycled water and its potential for use as a water source in the service area of the urban water supplier.

The preparation of the plan shall be coordinated with local water, wastewater, groundwater, and planning agencies that operate within the supplier's service area, and shall include all of the following:
(a) A description of the wastewater collection and treatment systems in the supplier's service area, including a quantification of the amount of wastewater collected and treated and the methods of wastewater disposal.
(b) A description of the quantity of treated wastewater that meets recycled water standards, is being discharged, and is otherwise available for use in a recycled water project.

Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-8
(f) A description of actions, including financial incentives, which may be taken to encourage the use of recycled water, and the projected results of these actions in terms of acre-feet of recycled water used per year.
(g) A plan for optimizing the use of recycled water in the supplier's service area, including actions to facilitate the installation of dual distribution systems, to promote recirculating uses, to facilitate the increased use of treated wastewater that meets recycled water standards, and to overcome any obstacles to achieving that increased use.

The City of Chowchilla Public Works Department operates a comprehensive wastewater collection, treatment, and disposal system that serves the City. The City’s wastewater collection system comprises over 37 miles of gravity sewer pipelines and four wastewater pump stations. The City of Chowchilla Wastewater Treatment Plant (WWTP), which provides secondary treatment of municipal wastewater, is permitted to treat 1.8 million gallons per day (MGD), but the average amount of water treated daily at the WWTP is about

0.8 MGD during dry weather conditions and 1.1 MGD during wet weather conditions.

Wastewater is disposed of via percolation ponds located at the WWTP and does not get discharged into a surface body of water, which would require an NPDES permit as part of the waste discharge requirements (WDRs). The water is not of sufficient quality at this time for beneficial use consistent with Title 22. There are currently no actions being taken to encourage the use of recycled water in the City.

The City is not using and does not plan to use wastewater or recycled water within the planning horizon of the 2025 UWMP, and therefore, per the 2025 Urban Water Management Plan Guidebook, only Tables 6-2 and 6-3 need to be completed.

Table 6-2
Retail: Wastewater Collected Within Service Area in 2025

Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-9
Table 6-3
Retail: Wastewater Treatment and Discharge Within Service Area in 2025

Table 6-4
Retail: Wastewater Treatment and Discharged in 2025

Table 6-5
Retail: Recycled Water Use Projection Compared to 2025 Actual

Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-10
Table 6-6
Retail: Methods to Expand Future Recycled Water Use

6.6 - Desalinated Water Opportunities
CWC 16031(h). Describe desalinated water project opportunities for long-term supply.

The City has no feasible opportunity for the development of a water desalination system as a long-term supply. With no nearby or convenient sources of saline water to desalinate, the cost of providing the water and then treating it would outweigh the benefits.

6.7 - Exchange and Transfer Opportunities
CWC 10631(d). Describe the opportunities for exchanges or transfers of water on a shortterm or long-term basis.

The City does not have any planned or potential future water exchanges or transfers.

6.8 - Future Water Projects
CWC 10631(g). Include a description of all water supply projects and water supply programs that may be undertaken by the urban water supplier to meet the total projected water use, as established pursuant to subdivision (a) of Section 10635. The urban water supplier shall include a detailed description of expected future projects and programs that the urban water supplier may implement to increase the amount of the water supply available to the urban water supplier in average, single-dry, and multiple-dry water years. The description shall identify specific projects and include a description of the increase in water supply that is expected to be available from each project. The description shall include an estimate with regard to the implementation timeline for each project or program.

The City’s water system contains a large percentage of aged water mains. These water mains are susceptible to further damage over time and are very prone to leakage. The Water Capital Improvement Plan detailed in the 20250 Utilities Rate Study includes rehabilitation and replacement of the aging water distribution system and replacement of equipment. This will cost the City approximately $950300,000 over the next five years. The completion of the rehabilitation and replacement of portions of the water distribution system is expected to substantially reduce the volume of “unaccounted” water lost by leakage.

Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-11
Well #15 Development
The City currently has six active wells, including Well #15 recently constructed and integrated into the water system to ensure capacity for future development. Well #15 is currently operating at approximately 700 gallons per minute (GPM). The construction of Wells #15 and #16 expands production capacity, relieves stress on existing wells, and provides redundancy in the system.

Well #16 Development
Well #16 has also been constructed and will go into operation in the fall of 2026. It is anticipated that this well will operate at approximately 800 GPM.

Tank #3
The City currently has two water storage tanks totaling 1.5 MG. As the City grows, a third tank will be constructed to increase storage capacity.

Water Meter Advanced Metering Infrastructure (AMI)
The City will continue implementing AMI metering to gather utility usage data from its customers without manually reading meters.

Replacement of Aged Water Lines
Due to the age of the miles of water lines, the City experiences water losses averaging approximately 23.79 MG per year. An ongoing plan will include the replacement of all aged water lines with PVC C900 or C905.

Table 6-7
Retail: Expected Future Water Supply Projects or Programs

6.9 - Groundwater Supplies Coordination
The City of Chowchilla is part of the GSAs of the Chowchilla Subbasin.

On March 2, 2023, the DWR determined that the Chowchilla Subbasin's July 2022 GSP was inadequate. DWR's determination temporarily shifted primary regulatory oversight of the Normal-Year Water Supply Characterization

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City of Chowchilla Page 6-12
subbasin to the State Water Board. The GSAs for the Chowchilla Subbasin adopted a revised GSP in March 2025.

The State Water Board reviewed the updated March 2025 GSP and determined that the Chowchilla Subbasin GSAs addressed the deficiencies identified in DWR's Inadequate Determination and additional issues identified by Board staff.

While the State Water Board found the Chowchilla Subbasin’s 2025 GSP sufficient to return the subbasin to the Department’s jurisdiction, State Water Board staff highlighted potential GSP improvements in the Board Staff Assessment (April 2025) that may further SGMA’s goals. For the GSAs’ consideration and for the Department’s awareness during annual and periodic reviews under Water Code Sections 10733.4 and 10733.8, both the GSAs and the Department may wish to consider the recommendations for potential GSP enhancements contained in the Board Staff Assessment.

Following the return of the subbasin to DWR’s jurisdiction, the State Water Board’s Office of Sustainable Groundwater Management (OSGM) staff will continue to review documents posted to the Department’s SGMA portal. OSGM staff will comment, as it has previously, if necessary to bring items to the Department’s attention.

This 2025 UWMP is consistent with the GSP and the proposed projects and management actions. See the GSP Table 4-1 below for more information on projects and management actions.

Normal-Year Water Supply Characterization

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6.10 - Energy Use
Water Code Section 10631.2. (a) In addition to the requirements of Section 10631, an urban water management plan shall include any of the following information that the urban water supplier can readily obtain:

A. An estimate of the amount of energy used to extract or divert water supplies.

B. An estimate of the amount of energy used to convey water supplies to the water treatment plants or distribution systems.

C. An estimate of the amount of energy used to treat water supplies.

D. An estimate of the amount of energy used to distribute water supplies through its distribution systems.

Normal-Year Water Supply Characterization

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E. An estimate of the amount of energy used for treated water supplies in comparison to the amount used for nontreated water supplies.

F. An estimate of the amount of energy used to place water into or withdraw from storage.

G. Any other energy-related information the urban water supplier deems appropriate.

Readily available energy-use information from the City includes a summary of monthly and annual energy use, as indicated in the table below and Table O1-A. The tabulated data includes the summed energy usage from individual well sites and the City’s water distribution system.

City - Available Energy Use Information
Month
Kilowatt-hours
(kWh)
January 57,807
February 46,454
March 46,878
April 49,239
May 96,843
June 219,307
July 142,002
August 155,816
September 83,360
October 95,763
November 88,492
December 72,648
Total Annual 1,154,609

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Table O-1A Recommended Energy Reporting

6.11 - Summary of Existing and Planned Sources of Water As discussed above, the City's sole source of water is groundwater pumping. Continued groundwater pumping is also the only planned water source in the future. Since the Chowchilla Subbasin is non-adjudicated, there are currently no restrictions on groundwater pumping. The passage of SGMA may change this reality in the future, but SGMA's requirements do not apply to 2025 UWMPs.

Because there is no current restriction on groundwater pumping, the limit of available water is the pump capacity of the seven existing wells to pump groundwater. The pump capacity of the seven wells to pump groundwater is shown in the following table.

The City’s wells are estimated to provide 3,627 MG per year (6,900 GPM) based upon 100% of the maximum pumping capacity of the current wells, and capacity will increase with the integration of Well #16. In addition to the wells, the City maintains two above-ground water storage reservoirs totaling 1.50 MG. These tanks are Tank No. 1 (0.75 MG) and Tank No. 2 (0.75 MG). Assuming 85% of the storage tank's listed capacity is available for water storage,

1.28 MG of storage is usable. Table 6-8 summarizes the actual production of water.

Normal-Year Water Supply Characterization

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Table 6-8
Retail: Water Supplies – Actual

For the same reasons discussed above, it is assumed that the projected groundwater supply available to the City is also 3,627 MG for this year and 4,047 MG for each of the projected years after that, with the integration of Well #16 (see Table 6-9). Actual projected groundwater supply may change during the next UWMP cycle in response to the results of GSPs developed in the Chowchilla Subbasin to comply with SGMA.

Table 6-9
Retail: Water Supplies – Projected
Water Supply Reliability and Drought Risk Assessment

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SECTION 7 - WATER SUPPLY RELIABILITY AND DROUGHT RISK ASSESSMENT CWC 10634. The plan shall include information, to the extent practicable, relating to the quality of existing sources of water available to the supplier over the same five-year increments as described in subdivision (a) of Section 10631, and the manner in which water quality affects water management strategies and supply reliability.

All UWMPs must include an assessment of the reliability of their water supplies. The water supply and demand assessment must compare the total projected water use with the projected water supply, in five-year increments, through the next 20 years. This section presents a comparison of the water demands and supplies within the City’s service area, and assesses supply versus demand during normal years, single dry water years, and multiple dry water years. This section describes the long-term reliability of the City’s water supply, while Section 8 – Water Shortage Contingency Planning provides short-term reliability planning that may require immediate action, such as a drought or a catastrophic supply interruption.

7.1 - Constraints on Water Sources Considerations
CWC 10631(c)(2). For any water source that may not be available at a consistent level of use, given specific legal, environmental, water quality, or climatic factors, describe plans to supplement or replace that source with alternative sources or water demand management measures, to the extent practicable.

This section discusses the reliability of water supplies and their vulnerability to seasonal and climatic shortages. The City has historically obtained 100% of its potable water supply from groundwater pumping. Thus, the maximum capacity of the six active City wells of 3,627 MG is the City’s maximum available supply and will increase to 4,047 MG with the integration of Well #16. This water supply is available to the City regardless of the climatic conditions related to average, single-dry, and multiple-dry years.

However, because the City relies entirely on groundwater wells, the drawdown will be more severe in drought and high-temperature years. Since the entire central San Joaquin Valley has experienced moderate to severe drought conditions over the period of 2012-2016, the groundwater drawdown may eventually reach a critical point, particularly in the depth of wells. Groundwater would still be available to the City over the UWMP planning horizon, but the need to deepen wells may arise in the future during prolonged drought. The City has summer watering regulations in place in order to ensure water conservation and provide education to all customers. These regulations can be found on the City’s website.

Additionally, future SGMA regulations will mandate safe yields within the Chowchilla Subbasin, further reducing the likelihood of requiring deepening wells. Compliance with SGMA may require the City to come up with alternative sources of water in the future based on the results of the Groundwater Sustainability Plan to be developed, but at this time, the City is allowed to pump as much water as is required to supply the needs of the City.

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From a water quality perspective, the City’s water system includes seven groundwater source wells, which are enumerated as #1A, #5A, #10, #11, #14, #15, and one more well, #16, soon to be integrated. The City produces an annual Consumer Confidence Report required by the California State Department of Health Services. The report summarizes the water quality sampling results for 2025 for all water customers. The data collected, though representative, is more than one year old, with data that ranged from 2022 to 2025 and minimal data collected for Well #10 in 2025 as it was offline for repairs2017 to 2020. From the data, it was determined that Well #10 reached a nitrate level of 3.5518.45 milligrams per liter (mg/L), which is not greater than 50% of the maximum level of 45 mg/L. Levels in Well #10 improved since 202019, when the nitrate level reached 18.45 23 mg/L.

7.2 - Water Service Reliability Assessment
CWC 10620(f). An urban water supplier shall describe in the plan water management tools and options used by that entity that will maximize resources and minimize the need to import water from other regions.

CWC 10631(c)(1). Describe the reliability of the water supply and vulnerability to seasonal or climatic shortage, to the extent practicable, and provide data for each of the following:
(A) An average water year.
(B) A single-dry water year.
(C) Multiple-dry water years.

There are two aspects of supply reliability to consider. The first relates to immediate service needs and is primarily a function of the availability and adequacy of the supply facilities. The second aspect is climate-related and involves the availability of water during mild or severe drought periods. This section compares water supplies and demands across three water scenarios: an average (normal) water year, a single-dry water year, and multiple-dry water years. These scenarios are defined as follows:
• Average year – a year, or an averaged range of years, that most closely represents the median runoff levels and patterns. The supply quantities for this condition are derived from historical average yields. Within this document, the terms “normal” and “average” are used interchangeably.
• Single-dry year – the year with the lowest water supply availability. Generally considered to be the lowest annual runoff for a watershed since the water year beginning in 1903.
• Multiple-dry years – the lowest average water supply availability to the agency for a consecutive multiple-year period (three years or more). Generally considered to be the lowest average runoff for a consecutive multiple-year period (three years or more) for a watershed since 1903.

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Drought years for the hydrologic region can be determined by referencing DWR’s Chronological Reconstructed Sacramento and San Joaquin Valley Water Year Hydrologic Classification Indices 1995 to 2015 (WSIHIST) (California Department of Water Resources, 2016). The City is currently experiencing a multiple-year dry cycle, which started in 2012 and has continued through 2015. During this multi-year drought, the City has still been able to meet all its water demands without implementing water management tools. Also, the impact of an extreme single dry year, such as 2016, did not impact the ability of the City to meet all its water demands. Supply reliability for average water years, such as 2010, and multiple and single dry years is shown in Table 7-1. The reliability of water service, which is subject to proper operation and maintenance of the City's water distribution system and its ability to deliver the water, is discussed in Section 6 – Normal-Year Water Supply Characterization.

Table 7-1
Retail: Basis of Water Year Data
Therefore, the City has a reliable water supply and is not vulnerable to seasonal and climatic shortages. There is no current need for plans to supplement or replace the existing groundwater source available to the City with alternative sources or water demand management measures at this time.

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7.2.1 - SUPPLY AND DEMAND COMPARISON
10635(a). Every urban water supplier shall include, as part of its urban water management plan, an assessment of the reliability of its water service to its customers during normal, dry, and multiple dry water years. This water supply and demand assessment shall compare the total water supply sources available to the water supplier with the total projected water use over the next 20 years, in five-year increments, for a normal water year, a single dry water year, and multiple dry water years. The water service reliability assessment shall be based upon the information compiled pursuant to Section 10631, including available data from state, regional, or local agency population projections within the service area of the urban water supplier.

Average (or Normal) Year
Normal-year supply-and-demand projections and differences are presented in Table 7-2.

Table 7-2
Retail: Normal Year Supply and Demand Comparison

As shown in Table 7-2, future water supplies are anticipated to not only meet, but far exceed demands in normal year conditions through the year 2050.

Single Dry Year
Projected supplies were compared to the increased demands for a single-dry year and are presented in Table 7-3.

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Table 7-3
Retail: Single Dry Year Supply and Demand Comparison
As shown in Table 7-3, anticipated groundwater supplies are sufficient to meet all demands through the year 2050 even under single-year drought conditions.

Five Consecutive Dry-Year Reliability Assessment
Projected supplies were compared to the increased demands for five consecutive dry-year scenarios and are presented in Table 7-4.

Water Supply Reliability and Drought Risk Assessment

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Table 7-4
Retail: Five Consecutive Dry Years Supply and Demand Comparison

As shown in Table 7-4, anticipated groundwater supplies are sufficient to meet all demands through the year 2050 even under multiple-dry-year drought conditions.

7.3 - Drought Risk Assessment
Water Code Section 10635(b)
Every urban water supplier shall include, as part of its urban water management plan, a drought risk assessment for its water service to its customers as part of information considered in developing the demand management measures and water supply projects and programs to be included in the urban water management plan. The urban water supplier Water Supply Reliability and Drought Risk Assessment

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may conduct an interim update or updates to this drought risk assessment within the fiveyear cycle of its urban water management plan update. The drought risk assessment shall include each of the following:
(1) A description of the data, methodology, and basis for one or more supply shortage conditions that are necessary to conduct a drought risk assessment for a drought period that lasts five consecutive water years, starting from the year following when the assessment is conducted.
(2) A determination of the reliability of each source of supply under a variety of water shortage conditions. This may include a determination that a particular source of water supply is fully reliable under most, if not all, conditions. (3) A comparison of the total water supply sources available to the water supplier with the total projected water use for the drought period.
(4) Considerations of the historical drought hydrology, plausible changes on projected supplies and demands under climate change conditions, anticipated regulatory changes, and other locally applicable criteria.

Projected total supplies and projected water use for the next five years (2026 to 2030) were compared and are presented in Table 7-5. The information in the table shows a significant surplus of water available each year. These items are described in Sections 8 and 9 of this UWMP.

Water Supply Reliability and Drought Risk Assessment

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Table 7-5
Five-Year Drought Risk Assessment Tables to Address
Water Code Section 10635(b)
Water Shortage Contingency Planning

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SECTION 8 - WATER SHORTAGE CONTINGENCY PLANNING
CWC 10632 (a) Every urban water supplier required to prepare a plan pursuant to this part shall prepare its plan pursuant to Article 2 (commencing with Section 10630). The supplier shall likewise periodically review the plan as required by Section 10621, and any amendments or changes required as a result of that review shall be adopted pursuant to this article.
(b) Every urban water supplier required to prepare a water shortage contingency plan shall prepare a water shortage contingency plan pursuant to Section 10632. The supplier shall likewise periodically review the water shortage contingency plan as required by paragraph (10) of subdivision (a) of Section 10632 and any amendments or changes required as a result of that review shall be adopted pursuant to this article.

The Urban Water Management Planning Act of 1983 requires water agencies to incorporate a WSCP focusing on the allocation of water supplies and the management of water consumption during periods of shortage due to extended drought or a water emergency. This section describes the City’s policies and ordinances to deal with water shortages. The City’s water supply comes solely from groundwater pumping. As discussed in Section 7 – Water Supply Reliability and Drought Risk Assessment, the City has a reliable water supply and is not vulnerable to seasonal and climatic shortages for the normal, dry-year, and multiple dryyear scenarios through year 2050. This reliability conclusion is caveated by the fact that future compliance with SGMA may require the City to come up with alternative sources of water in the future, based on the results of thethe guidance of the Chowchilla Subbasin Groundwater Sustainability Plan to be developedGSP. However, now the City is allowed to pump as much water as iscurrently the City has no groundwater pumping restrictions required to supply the needs of the City.

The City’s WSCP illustrates specific water supply conditions that trigger the activation of voluntary and mandatory rationing efforts. It explains what the ability is to meet projected short-term demands during extended dry periods and emphasizes some of the significant proactive measures that enhance the City’s ability to respond to interruptions in water supply should a natural or manmade disaster occur. The contingency plan outlines the planned response to failures in the infrastructure of the water system in the event of an earthquake, extensive power outage, or other catastrophic event. Finally, this section provides details about the prohibitions and penalties against specific water uses during water shortages and evaluates potential impacts to the water funds should water sales decrease because of supply shortages.

The City has enacted standard water conservation measures per Title 13 (Public Services) Chapter 13.04 (Water Service) of the City’s Code of Ordinances. The City has additionally enacted City Ordinance #496-19; Amended Chowchilla Municipal Code Chapter 13.04 – Water Service titled Drought Contingency Plan effective April 23, 2019. Specifically, Ordinance 13.04.210 (Standard water conservation measures) statesStandard Water Conservation Measures as part of the Drought Contingency Plan state:

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1. In the use of water supplied by the City of Chowchilla, the following requirements shall apply:
a. Washing of exterior asphalt or concrete areas with potable water is prohibited except for those businesses that are governed by the Food and Drug Administration or State or County Health Department requirements that require these areas to be washed for health purposes. Documentation indicating such regulations must be provided to the director.
b. The use of potable water for washing cars, boats, or other vehicles is prohibited without the use of a quick-acting positive shutoff nozzle on the hose and the use of buckets for washing with water from the hose used for light rinsing. These regulations apply to both residential customers and fundraising events. The business owner at which a fundraising car wash is held is responsible for both the enforcement of these regulations and any citations that may result due to abuse of these regulations.
c. All new construction and remodeling or additions to habitable areas with a valuation in excess of five thousand dollars will be required to install or replace existing faucets and showerheads with low flow devices and toilets with ultra low flow units that are in compliance with Senate Bill 407.

2. Exceptions: The city administrator or his or her designee may grant an exception from the requirements of this chapter for any of the following reasons:
a. Water use is necessary for public health and safety or for essential government services; or.
b. Recycled water is being used; or.
c. Water use is necessary due to the medical needs of the water customer. d. An alternative water source/supply is available for use.

3. Exemptions: The City Council may grant an exemption to the requirements of this chapter, with or without conditions, if it determines that a water customer would otherwise experience extreme financial hardship that cannot be mitigated. a. The City Council shall review any requests for an exemption from compliance with this chapter.
b. A written request for an exemption must be submitted to the city clerk a minimum of two weeks prior to the regularly scheduled City Council meeting at which the exemption is to be considered.
i. If appropriate, the City Council may require the customer granted an exemption to reduce water use by other appropriate alternative methods.

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ii. Notwithstanding any other provision of this code, there shall be no right to further administrative review or appeal of the determination of exemption of the City Council.
a.c. The City Council may establish an "exemption processing fee" by resolution.

The City Council adopted the 2025 WSCP on July 14, 2026.

8.1 - Water Supply Reliability Analysis
In compliance with CWC 10632(a)(1), all water agencies are required to administer a strategy – an adopted ordinance or terms of service – to outline “stages of action” in response to water supply shortages. For compliance, the City follows the Conservation Measures outlines in the Drought Contingency Plan ordinance. , in addition to Ordinance 13.04.210 outlined above, has adopted Ordinance 13.04.215 (Declaring conservation level). Theis Ordinance reads as followsConservation Measures are outlined as follows:

The City Council may declare the conservation level based on a determination made by the City Administrator or based upon any reduction in water supply or delivery that the City Council determines in its sole discretion necessitates water conservation pursuant to this chapter.

The City Council may determine and order water prohibitions and restrictions levels I— VI IV as outlined herein. The City Council will publish a notification in a newspaper of general circulation, a declaration of the level of conservation to be implemented.

Compliance within five days of publication of the declaration is mandatory.

1. Level I - Cconservation Mmeasures. The goal of this measure is to have residents and businesses voluntarily comply with best practice water conservation measures, with the goal of reducing average water consumption by ten percent. Water tanks and wells will be monitored by the water department.
a. At this level of the conservation plan, the goal is to inform the public of the pressing need to conserve water. This can be done through information and education measures, which can directly affect water-use habits of the city's customer base.
i. Examples:
ii. Water bill inserts, pamphlets upon request, partnering with local schools to encourage water conservation practices, creating workshops for local plumbers, plumbing fixture water utilities, and builders, or landscape and irrigation service providers are all examples of education and information measures the city can implement.

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i.
b. The goal of this measure is to have residents and businesses voluntarily comply with best practice water conservation measures, with the goal of reducing average water consumption by ten percent (10%). Water tanks and wells will be monitored by the water department.
b.
c. The following restrictions shall apply:
c.
i. Customers shall water outdoor landscaping no more than three days per week. The council may designate dates and times for outdoor landscaping watering by adopting rules or regulations through a resolution. i.
ii. Landscape watering for municipal parks will be reduced from six to four days or less per week, unless otherwise directed by rules or regulations adopted pursuant to Chowchilla Municipal Code Section 13.04.160. ii.
iii. Drilling of new water wells and/or deepening of existing water wells for either agricultural or domestic uses must be reviewed by the director of public services prior to commencement of work. Such work will be approved or denied based on the evaluation of prior and/or current use of the land.

2. Level II conservation measures. All prohibitions and restrictions in level I shall apply, and in addition:
a. Customers shall water outdoor landscaping no more than two days per week. The council may designate dates and times for outdoor landscaping watering by adopting rules or regulations through a resolution.
b. Hotels, restaurants, and bars are encouraged to only provide drinking water to customers upon request.
c. Landscape watering for municipal parks will be reduced to three days or less per week, unless otherwise directed by rules or regulations adopted pursuant to Chowchilla Municipal Code Section 13.04.160.
d. Drilling of new water wells and/or deepening of existing water wells for either agricultural or domestic uses must be reviewed by the director of public services Water Shortage Contingency Planning

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prior to commencement of work. Such work will be approved or denied based on the evaluation of the impact on existing water resources. At level II and above, prior and/or current use of the land will not be the only factor considered. d.

3. D. Level III conservation measures. All prohibitions and restrictions in levels I and II shall apply, and in addition:

3. a. Customers shall water outdoor landscaping no more than one day per week. The council may designate dates and times for outdoor landscaping watering by adopting rules or regulations through a resolution.
a.
b. Personal vehicles may only be washed once per week, on the assigned watering day, and only with the use of a quick-acting positive shut-off nozzle. b.
c. Hotels are encouraged to implement laundry conservation measures by encouraging patrons to reuse linens and towels.
d. Landscape watering for municipal parks will be reduced to two days or less per week, and restrictions shall be implemented on golf course watering, unless otherwise directed by rules or regulations adopted pursuant to Chowchilla Municipal Code Section 13.04.160.

E. Level IV conservation measures.

1. All prohibitions and restrictions in levels I, II, and III shall apply, and in addition:
a. , Watering of outdoor landscapes is prohibited. This restriction shall not apply to the following categories of use:
i. Maintenance of trees and shrubs that are watered on the same schedule set forth in subsection C.

1. Bby using a bucket,

1.2. Hhand-held hose with a positive shut-off nozzle, or lowvolume non-spray irrigation;. ii. Maintenance of existing landscaping necessary for fire protection as specified by the City Fire Chief.

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iii.ii. Maintenance of existing landscaping for erosion control;. iv. Maintenance of plant materials identified to be rare or essential to the well-being of rare animals;.
iii.
v. Maintenance of landscaping within municipal parks and golf course greens, provided that such irrigation does not exceed one day per week. iv.
vi.v. Watering of livestock; and.
vii.vi. Public works projects and actively irrigated environmental mitigation projects.
b. Swimming pools filled or refilling are prohibited.

F. Level V conservation measures.

1. Escalated restrictions and rationing focused on essential-use protection. Typical drivers include natural disasters, extended facility outages, or regional mandates.

G. Level VI conservation measures.

1. Maximum restrictions and emergency operations to preserve public health and safety. Typical drivers include catastrophic failures or disasters with large, immediate capacity losses.

Table 8-1 provides a summary of the conservation measures at the six stages that may be enacted by the City Council.

Ordinances 13.04.210 and 13.04.215 were implemented in response to Governor Brown’s Executive Order No. B-29-15, directing the State Water Resources Control Board to develop and impose restrictions on urban water users to achieve a statewide 25% reduction in potable urban water use.

8.2 - Annual Water Supply and Demand Assessment Procedures In compliance with CWC Section 10632(a)(1), all water suppliers are required to administer a strategy – an adopted ordinance or terms of service – to outline “stages of action” in response to water supply shortages. The City currently has only one stage of action, which requires compliance with all Board-adopted Mandatory Water Conservation Plan rules and the 2025 WSCP adopted on Julyne 14, 2026.

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8.3 - Six Standard Water Shortage Levels
Table 8-1
Retail: Cross-reference for Standard vs Supplier Storage Levels

8.4 - Supply Augmentation
In compliance with CWC Section 10632(b)(2) and described in Chapters 6 and 7, the water supplier may want to indicate that a particular supply augmentation response included in the WSCP has already been integrated into normal water management planning for shortage conditions.

The City will implement the following restrictions to address the supply augmentation problems:

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• Expand Public Information Campaign – enlarge media campaign; create bill inserts with conservation information; submit articles to local newspapers; conduct water efficiency workshops for different customer sectors.
• Other – any other method that does not fall into the categories listed in the Guidelines.

Table 8-2 further summarizes the supply augmentation methods and mandatory restrictions utilized by the City.

Table 8-2
Retail: Supply Augmentation and Other Actions

8.5 - Demand Reduction Actions
In compliance with CWC Section 10632(a)(5), consumption reduction methods are actions that are taken by the City to reduce water demand within the service area, whereas the prohibitions (see subsection 8.2 and Table 8-3) limit specific uses of water. DWR allows water agencies, such as the City, to make their own determinations as to which methods and which stages for employing the methods are most appropriate for a service area. Table 8-3 summarizes the mandatory restrictions and prohibitions placed on end users.

Table 8-3
Retail: Demand Reduction Actions
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Expanded Public Information Campaign
The City postsdistributes water conservation measures on their website to educate the general public and can provide flyers if requested. pamphlets, and the office staff is tasked with providing water conservation education when customers pay their bills at the City office. Per the Mandatory Water Conservation Plan Ordinance, the City’s Council has directed Moving forward the City staff plans to include water conservation suggestions in the monthly billings, and water conservation signs to be placed in the City office. place water conservation signs and continue posting on the City’s website. Additionally, during preconstruction meetings with new development, developers, management, and contractors are encouraged and monitored to use water wisely.

The City has plans to expand its existing public information campaign by providing a greater variety of flyers of pamphlets and contacting schools and other public venues.

Increase Water Waste Patrols
The City has a Water Waste Patrol program in place and, as needed, plans to may expand this program in the future. Currently, the Water Waste patrol identifies possible leaks or water wasting and can assists customers with leak detection, sprinkler timers, etc., and is encouraged to educatione customers whenever possible. The City also includes a large area of farmland that does not receive water, but the servicemen include this area in their patrols to discourage theft or illegal connection to the City’s system.

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8.6 - Shortage Response Actions, Penalties, Charges, Other Enforcement of Prohibition
In accordance with CWC Section 10632(a)(6), Ordinance 13.04.215the Drought Contingency Plan also includes penalties for violations of water conservation measures at each of the four stages. These penalties are as follows:

F. Penalties.

1. Unless otherwise provided, any water customer violating any provision of this chapter shall be guilty of an infraction, and each day or portion thereof such violation is in existence shall be a new and separate offense.

2. Any water customer determined to be guilty of a violation:
a. first-time violation shall be given a written reminder for compliance. Subsequent violations shall be punishable as follows1st Violation shall be given a written reminder for compliance.
b. 2nd Violation within a one-year period, a fee of fifty dollars ($50.00) shall be charged.
c. 3rd Violation within a one-year period, a fee of ($100.00) shall be charged. d. 4th Violation within a one-year period, a fee of ($150.00) shall be charged.

Additionally:
i. : Any unmetered customer shall have a meter installed after the fourth violation at the customer’s expense.

1. The cost of the meter installation shall be added to the customer’s account and paid over a maximum six (6) month period.
ii. For any customers who incur four (4) or more water waste violation or does not comply with the water efficient landscape requirements within a one-year period, the City may implement any or all of the following measures:

1. Require a customer to get a landscape evaluation, lawn water audit, and water budget, as appropriate, in order to learn efficient water use. This work would be completed at customer expense;

2. Require a customer to repair any defects in the watering system of such customer within fourteen (14) days’ notice by the city to repair;
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3. Installation by the City of flow restrictors or termination of water service for exterior use;

4. TermainationTermination of all water service to customer. a. No water service shall be limited or discontinued until the City Administrator or his/her designee provides a
written notice of intent to limit or discontinue such
service and the reason for such decision,
a.b.And further, provides such water customer notice of the right to request an administrative review and hearing
pursuant to the procedures set forth in Section 1.10.080, Title 1, of the City Municipal Code.
b. Second violation: A written notice of such violation shall be given, and a charge shall be added to the water bill of such person as a one-time penalty as follows:
i. One hundred dollars if the city is subject to standard conservation measures or if the City Council has enacted level I conservation measures.
ii. Two hundred dollars if the City Council has enacted level II conservation measures.
iii. Three hundred dollars if the City Council has enacted level III conservation measures.
iv. Four hundred dollars if the City Council has enacted level IV conservation measures.
c. Third violation: A written notice of such violation shall be given, and a penalty shall be added to the water bill of such person as a one-time penalty as follows:
i. Five hundred dollars if the city is subject to standard conservation measures or if the City Council has enacted level I conservation measures.
ii. Five hundred dollars if the City Council has enacted level II conservation measures.
iii. Seven hundred fifty dollars if the City Council has enacted level III conservation measures.
iv. One thousand dollars if the City Council has enacted level IV conservation measures.

Water Shortage Contingency Planning

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 8-12
d. Fourth violation: A written notice of such violation shall be given, and a charge shall be added to the water bill of such person as a one-time penalty. i. Five hundred dollars if the City Council has enacted level I conservation measures.
ii. Seven hundred fifty dollars if the City Council has enacted level II conservation measures.
iii. One thousand dollars if the City Council has enacted level III or IV conservation measures.
e. Fifth violation: A written notice will be given of a fifth violation, and the consumer shall have a flow restrictor placed in their service until such time that they can assure the public works director that no more waste will occur. All costs, including overhead, for this installation shall be billed to the customer. f. Determination of number of offenses: To determine whether a violation is other than a first offense, only notices issued within one year after the date of the first notice will be considered.

2. In addition tn to the above remedies, the city administrator or his or her designee is empowered to enforce any or all of the following penalties:

3. Place a flow restricting device upon the water service.

4. Lock off of a water meter.

5. Remove a water meter.

3. Shut off the service connectioo the foregoing, during any declared state of emergency by the State or City related to drought or potable water conditions that mandate water conservation in the City, State or Federal regulations that mandate water conservation in the City, or during local water shortages, the City Council may by resolution adopt mandatory water usage limits and impose penalties on the customer for violation of those usage limits. The penalties shall be added to the customer’s account. A violation of the usage limits shall also be deemed a violation of the Municipal Code. n.

6.4. Water service shall be turned off and discontinued to any premises on or from which water supplied by the City is being disposed or used in violation of any law of the City other than wasting or noncompliance with water efficient landscape requirements. Water service shall not be restored to any premises until the owner or occupant thereof terminate any violation and agree not to continue to repeat such violation. Such agreement shall be guaranteed by a cash deposit in such sum as the Director of finance shall fix, not to exceed ($100.00).

Water Shortage Contingency Planning

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 8-13
All costs or expenses incurred by the City for enforcement of this section shall be borne by the water customer. No water service shall be limited or discontinued until the city administrator or his or her designee provides a written notice of intent to so limit or discontinue such service and the reasons for such decision, and further, provides such water customer notice of the right to request an administrative review and hearing pursuant to the procedures set forth in Section 1.10.080, Title 1, of the City Municipal Code.

8.7 - Determining Water Shortage Reductions
The following discussion is provided to comply with CWC Section 10632(a)(9). The City’s water system is supplied by groundwater wells. Each well has a flow meter that records the amount of water entering the City’s distribution system. The City uses these meters to monitor actual reductions in water use within the service area. Any changes in water production of the wells would prompt the City to evaluate if a water shortage level, defined in the WSCP, is necessary to implement.

8.8 - Revenue and Expenditure Impacts
The following discussion is provided to comply with CWC Section 10632(a)(7). Most operating costs for most water agencies are fixed rather than a function of the amount of water sold. Thus, when conservation programs are undertaken, it is frequently necessary to raise water rates because the revenue generated is based on lower total consumption, while the costs and resulting revenue required are basically fixed. Typically, water rates need to be increased by the percentages listed in Table 8-1 when the indicated stages are implemented. However, reductions in water demands, especially peak demands, can delay the need to develop costly new water sources in growing communities. The City currently charges water customers a flat fee based on meter size, a volumetric charge for water use, and a meter install/retrofit fee for a State Revolving Fund (SRF) loan used to install meters throughout the City.

Currently, the City does not have an emergency fund, but will consider establishing such a fund to mitigate the impacts of a water shortage. The fund would then be used to stabilize water rates during periods of water shortage. Excess water revenues collected because of the shortage rate adjustments would be used to enhance the emergency fund.

8.9 - Resolution or Ordinance
In compliance with CWC Section 10632(a)(8), City Ordinance #469-19, Ordinances

13.04.210 and 13.04.215 are discussed above Drought Contingency Plan are discussed above. The Drought Contingency Plan se two ordinances provides a water shortage contingency solution. The Council adopted the 2025 WSCP on June 14, 2026.

8.10 - Catastrophic Supply Interruption
The following discussion is necessary to comply with CWC Section 10632(a)(3). The UWMP Act refers to catastrophic interruptions as regional power outages, natural disasters, and Water Shortage Contingency Planning

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 8-14
other disasters that stop the water supply. The City has prepared an Emergency Operations manual, which presents specific actions and procedures to follow during a catastrophic event interrupting either the City’s supplies or outside agency supplies. These procedures include the immediate establishment of an Emergency Operations Center (EOC), which can direct actions to maintain an emergency water supply and announce water reduction orders. In the event of a possible catastrophe (i.e., regional power outage, earthquake, or other), an EOC will be established to:
• Implement Emergency Operations Manual
• Direct actions to maintain the emergency water supply • Announce water reduction order

8.11 - Emergency Response Plan
The City will implement the Madera County Local Hazard Mitigation Plan (LHMP) proportional to the cause and severity of the emergency event (e.g., regional power outage earthquake, flood, or other disaster). The current LHMP was completed in 2017 and the County has completed a 2026 draft update. The update is schedule to be completed and adopted by the end of 2026. Water treatment systems and booster stations have standby generators and automatic transfer switches, and the City maintains portable generators for groundwater pumping stations. For main breaks or other distribution failures, procedures include isolating damaged sections, customer notification, and immediate repair.

8.11 -8.12 - Seismic Risk Assessment and Mitigation Plan Water Code Section 10632.5.
(a) In addition to the requirements of paragraph (3) of subdivision (a) of Section 10632, beginning January 1, 2020, the plan shall include a seismic risk assessment and mitigation plan to assess the vulnerability of each of the various facilities of a water system and mitigate those vulnerabilities.
(b) An urban water supplier shall update the seismic risk assessment and mitigation plan when updating its urban water management plan as required by Section 10621. (c) An urban water supplier may comply with this section by submitting, pursuant to Section 10644, a copy of the most recent adopted local hazard mitigation plan or multihazard mitigation plan under the federal Disaster Mitigation Act of 2000 (Public Law 106-390) if the local hazard mitigation plan or multihazard mitigation plan addresses seismic risk.

In lieu of conducting their own seismic risk assessment, which can be a lengthy process, suppliers can comply with the CWC requirement by submitting the relevant local hazard mitigation plan or, if available, the multihazard mitigation plan. The City was one of the agencies that was included in the Madera County 2026 Local Hazard Mitigation Plan Update.

The 2026 Madera County Hazard Mitigation Plan Update can be found on the Madera County website and in the county’s libraries.

Water Shortage Contingency Planning

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 8-15
Demand Management Measures

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 9-1
SECTION 9 - DEMAND MANAGEMENT MEASURES
CWC 10631(f). Provide a description of the supplier's water demand management measures.

This description shall include all of the following:

CWC 10631(f)(1)(A). For an urban retail water supplier, as defined in Section 10608.12, a narrative description that addresses the nature and extent of each water demand management measure implemented over the past five years. The narrative shall describe the water demand management measures that the supplier plans to implement to achieve its water use targets pursuant to Section 10608.20.

CWC 10631(f)(1)(B). The narrative pursuant to this paragraph shall include descriptions of the following water demand management measures:
(i) Water waste prevention ordinances.
(ii) Metering.
(iii) Conservation pricing.
(iv) Public education and outreach.
(v) Programs to assess and manage distribution system real loss. (vi) Water conservation program coordination and staffing support. (vii) Other demand management measures that have a significant impact on water use as measured in gallons per capita per day, including innovative measures, if implemented.

This section provides a comprehensive description of the water conservation programs that the City has implemented, is currently implementing, and plans to implement in order to meet urban water reduction targets. The City is not a signatory to the Memorandum of Understanding regarding Urban Water Conservation in California and, therefore, is not a member of the California Urban Water Conservation Council. For the purpose of responding to the UWMP Act, the City will address the six Demand Management Measures (DMMs) described in CWC Section 10631(f)(1)(B). Descriptions of the City's DMMs are provided below.

9.1 - Water Waste Prevention Ordinances
As further described in Section 8 – Water Shortage Contingency Planning, the City has adopted two ordinances: Ordinance 13.04.210 (Standard water conservation measures) and Ordinance 13.04.215 (Declaring conservation level). Ordinance 13.04.210 enacts standard conservation measures, such as prohibiting washing of exterior asphalt or concrete areas with potable water; prohibiting the use of potable water for washing cars, boats, and or other vehicles without the use of a quick-acting positive shutoff nozzle and the use of buckets for Demand Management Measures

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City of Chowchilla Page 9-2
washing; and installation or replacement of existing faucets and showerheads with low-flow devices and toilets with ultra-low-flow units.

Ordinance 13.04.215 establishes four conservation levels that may be declared by the City Administrator or, in the City Council's sole discretion, upon any reduction in water supply or delivery that the City Council determines necessitates water conservation. The City Council may determine and order water prohibitions and restrictions commensurate with each level.

9.2 - Metering
In accordance with SB 1229, the City of Chowchilla has required the installation of water meters on all new or replaced services installed since January 1, 1992. For the water services installed since that time and the majority of all water services, Tthe City is fully metered for all large industrial, commercial, multi-family, and landscape water services, and these services are read and billed monthly.

Approximately 100% of the residential connections are metered. Water rates for residential customers are based on average use. The City adopted new water service rates at its July 1ne 23, 20250, City Council meeting. The new rate structure was intended to raise sufficient funds to allow the City to replace aging water mains throughout its system, complete Phase 3 of its AMI water meter installation program, install and equip an additional water well, and replace the motor at Well #14.infrastructure, provide redundancy, and provide for future growth.

Conservation pricing promotes water conservation through retail water rate structures that send a signal to customers regarding their water use. An example is enacting penalties for a higher water rate for users who go over a predetermined water budget.

The annual Consumer Confidence Report is mailed provided each year and posted on the City’s website: Chowchilla, CA | Official Website. The City uses these mailings, notifications and its website when necessary to provide customers with additional information on water conservation and other demand management measures. Display cases and bulletin boards at City’s facilities augment the mailings these notifications by providing a permanent posting of the most current City’sDistrict mailings.

The City monthly water bill distributed to all water service customers is another vehicle that can be used by the City for public education purposes. The bill presents information regarding comparable previous year water usage so that the public can self-monitor their water demand. The bill also contains a space for public service announcements that are used to remind citizens of conservation and demand management measures.

Since the City is fully metered, the City of Chowchilla currently assesses a flat fee for water and sewer service based on meter size, a commodity rate based on usage, and a meter install/retrofit fee. However, the City plans to encourage water conservation by updating its water and sewer service rate structure to promote water conservation in the near future.

New water and sewer service rates for the City of Chowchilla went into effect in July 2025.

Demand Management Measures

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 9-3

9.3 - Public Education and Outreach
The following describes the public education and outreach efforts by the City to promote water conservation and other water-related topics.

As discussed in Section 8 – Water Shortage Contingency Planning, the goal for the Level I conservation measures in Ordinance 13.04.215 is to:

Inform the public of the pressing need to conserve water. This can be done through information and education measures, which can directly affect water-use habits of the city's customer base.

Water bill inserts, flyerspamphlets upon request, partnering with local schools to encourage water conservation practices, creating workshops for local plumbers, plumbing fixture water utilities, and builders, or landscape and irrigation service providers are all examples of education and information measures the city can implement.

The City encourages has always encouraged local educational institutions and civic groups to tour City facilities and will makehas made staff available for guidance and education during tours. The City also encourages local educators to include demand management education in their curriculum where appropriate, and canwill make make materials meeting State education framework requirements and staff time available for this effort whenever possible.

The City plans to distribute distributes public information regarding water issues to in two annual mass mailings to all water service customers, through the City's Internet site, directly to walk-in customers at City Hall, and at the Water Division of the Public Services Department. Also, when warranted, time-critical public information is dispersed through the local print media.

Water use regulations and the annual Consumer Confidence Report are posted on the City’s website for typically mailed in March of each year. The City continuously updates their website takes advantage of these mailings when necessary to provide customers with most recent additional information on water conservation and other demand management measures. Display cases and bulletin boards at City facilities augment the mailings by providing a permanent posting of the most current City mailings.Water conservation flyers are available to the public online, or paper copy can be found at City’s facilities.

The City's monthly water bill distributed to all water service customers is another vehicle used by the City for public education purposes. The bill presents information regarding comparable previous year water usage so that the public can self-monitor their water demand. The bill also contains a space for public service announcements that are used to remind citizens of conservation and demand management measures.

Demand Management Measures

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City of Chowchilla Page 9-4

9.4 - Programs to Assess and Manage Distribution System Real Loss The City utilizes specialized equipment rudimentary various methods for leak detection and has an ongoing program for the detection and repair of its approximately 37 miles of distribution system pipelines. Currently the City has no specialized equipment for leak detection, but this is something that the City can contract with a vendor to provide and will look into purchasing in the future. The vendor for the leak detection equipment provides written and video educational materials as well as classroom instruction on leak detection and location. Many of the City Water Quality and Water Maintenance Division staff have received classroom and field training from the equipment vendor and are fully qualified in acoustical leak-detection practices.

The City's extensive Supervisory Control and Data Acquisition (SCADA) system for the water production and distribution facilities provides significantly enhanced capabilities for accurately determining water production quantities. Approximately all residential connections are metered; therefore, system losses can be accurately determined. Based on groundwater pumping and customer billing data, the amount of unaccounted water averages at about 2.4% of the water produced.

As discussed in Section 4 – Water Use Characterization, the real losses for 2025 are based on groundwater pumping and customer billing data, and the total losses were estimated at 71.3 gallons per minute. Projecting that to a full year resulted in a total loss of approximately

23.79 MG. For the past years losses average at 23.79 MG. As time progresses leaks will be repaired as described above to assess and manage distribution system loss even as the water system continues to expand in order to accommodate future growth.

9.5 - Water Conservation Program and Staffing Support
The following provides a description of the City’s water conservation program and staffing support.

The City's Utility Systems Supervisor Water System hasSupervisor, Mike Breashears, has been designated the City of Chowchilla Water Conservation Coordinator. In addition, the division staff supports the coordinator and the water conservation activities of the City and its customers. The Water Conservation Coordinator's responsibilities include:
• Coordination with internal City departments and the community at large to promote the principles of responsible water resource stewardship. • Monitoring the practice and application of DMMs.
• Supervising the activities of the Conservation Water Patrol. • Planning and participating in community water conservation education projects.

Additionally, the City has hired a part-time water enforcement officer who works 18 hours per week, following up on complaints and watching City streets for wasteful watering.

The contact information for the Water Conservation Coordinator is provided below:

Demand Management Measures

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 9-5
(559) 665-8615
[email protected]

9.6 - Other Demand Management Measures That Impact GPCD The following is a list of other DMMs the City is currently employing that affect GPCD.

9.6.1 - CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL, AND INSTITUTIONAL

ACCOUNTS
The All ofmajority of the City's large commercial, industrial, and institutional water customers are metered and billed monthly. Trained City staff is also available to can conduct water surveys (audits) for these customers for,, including review of all interior and exterior water use.

The part-time water conservation coordinator enforcement officer has the responsibility to educatecan educate commercial and industrial users about the overuse of water for irrigation purposes. The officer can provide a variety of resources to help a commercial or industrial consumer conserve, including staff expertise, written materials, and the City's demonstrations. water conservation garden.

The City's Wastewater Treatment Division monitors effluent water volume and constituents for treatment purposes, but also views this interaction as an opportunity to promote conservation on the discharge side, thereby indirectly promoting conservation on the consumption side.

All City-maintained median strips and traffic islands that require plantings are landscaped with drought-tolerant plants and are irrigated using low-flow, water-efficient drip irrigation.

The Building Department maintains a list of approved plantings for public right-of-way.

Criteria for inclusion on the list include low water consumption and drought tolerance.

As part of the normal City plan check process, project plans and specifications are reviewed by various divisions within the Public Services Department for conformance with sound water conservation practices and compliance with all codes. Enforceable corrections or modifications are noted and returned with the plans and specifications to the Building Division. The Public Services Department staff member with appropriate expertise communicates non-enforceable recommendations directly to the responsible professional for the project. The project developer is also provided with a copy of the City's approved list of plantings for public right-of-way.

Demand Management Measures

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City of Chowchilla Page 9-6

9.6.2 - RESIDENTIAL ULTRA-LOW-FLUSH TOILET REPLACEMENT PROGRAM The City Building Division enforces the provisions of California Plumbing Code Section 402.0 regarding low-flow toilets and urinals in new and remodel construction. The City Public Service Department has occasionally provided citizens with water-displacing devices for toilet tanks as a cost-effective alternative to low-flow retrofit. The City plans to continue this practice as funds allow.

9.7 - Implementation over the Past Five Years
As required by CWC Section 10631(f)(1)(A), the following is a narrative description that addresses the nature and extent of each water DMM implemented:
• Waste Prevention Ordinances – Ordinances 13.04.210 (Standard water conservation measures) and 13.04.215 (Declaring conservation level) were fully implemented on October 14, 2014, and December 9, 2014, respectively.
• Metering – Metering of all new or replaced services has occurred throughout the past five years. All large industrial, commercial, multi-family, and landscape water services have also been metered over the last five years.
• Conservation Pricing – Conservation pricing has been implemented within the last five years. The City encourages water conservation by updating its water and sewer service rate structure to promote water conservation.
• Public Education and Outreach – Specific requirement to inform the public, as outlined in Ordinance 13.04.215, began when the ordinance was adopted on October 14, 2014. Encouraging local educational institutions and civic groups to learn about water conservation has occurred over the last five years, as well as distributing public information regarding water issues in two annual mass mailings. Also, water use regulations and the annual Consumer Confidence Report mailers have been distributed over the last five years. And as-needed public service announcements have been included in billing over the last five years. • Programs to Assess and Manage Distribution System Real Loss – Leak detection activities and ongoing repair of distribution system pipelines have occurred as needed over the past five years. Additionally, many City Water Quality and Water Maintenance Division staff have received classroom and field training over the past five years.
• Water Conservation Program and Staffing Support – The City has had a named Water Conservation Coordinator for the past five years, and soon the City will hire a parttime water enforcement officer. • Other Demand Management Measures That Impact GPCD
o Conservation Programs for Commercial, Industrial, and Institutional Accounts – Conservation programs described above have occurred over the last five years.

Residential Ultra-Low-Flush Toilet Replacement Program – The City has enforced the provisions of California Plumbing Code Section 402.0 over the past five years Demand Management Measures

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City of Chowchilla Page 9-7

9.8 -9.7 - Planned Implementation to Achieve Water Use Targets As required by CWC Section 10631(f)(1)(A), the City must describe the DMMs that it plans to implement to achieve its water use targets (see Table 5-1). The City plans to use all DMMs described above, if needed, to achieve its water use targets.

9.9 -9.8 - Members of the California Urban Water Conservation Council CWC 10631(i). For purposes of this part, urban water suppliers that are members of the California Urban Water Conservation Council shall be deemed in compliance with the requirements of subdivision (f) by complying with all the provisions of the "Memorandum of Understanding Regarding Urban Water Conservation in California," dated December 10, 2008, as it may be amended, and by submitting the annual reports required by Section 6.2 of that memorandum.

The City is not a member of the California Urban Water Conservation Council and therefore, need not comply with this section of the CWC.

UWMP Plan Adoption, Submittal, and Implementation

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City of Chowchilla Page 10-1
SECTION 10 - UWMP PLAN ADOPTION, SUBMITTAL, AND IMPLEMENTATION CWC 10621(b). Every urban water supplier required to prepare a plan pursuant to this part shall, at least 60 days before the public hearing on the plan required by Section 10642, notify any City or county within which the supplier provides water supplies that the urban water supplier will be reviewing the plan and considering amendments or changes to the plan. The urban water supplier may consult with, and obtain comments from, any City or county that receives notice pursuant to this subdivision.

CWC 10621(d). Each urban water supplier shall update and submit its 2025 plan to the department by July 1, 2026.

CWC 10608.26(a). In complying with this part, an urban retail water supplier shall conduct at least one public hearing to accomplish all of the following:
(1) Allow community input regarding the urban retail water supplier's implementation plan for complying with this part.
(2) Consider the economic impacts of the urban retail water supplier's implementation plan for complying with this part.
(3) Adopt a method, pursuant to subdivision (b) of Section 10608.20, for determining its urban water use target.

CWC 10635(b). The urban water supplier shall provide that portion of its urban water management plan prepared pursuant to this article to any City or county within which it provides water supplies no later than 60 days after the submission of its urban water management plan.

CWC 10642. Each urban water supplier shall encourage the active involvement of diverse social, cultural, and economic elements of the population within the service area prior to and during the preparation of the plan. Prior to adopting a plan, the urban water supplier shall make the plan available for public inspection and shall hold a public hearing thereon. Prior to the hearing, notice of the time and place of hearing shall be published within the jurisdiction of the publicly owned water supplier pursuant to Section 6066 of the Government Code. The urban water supplier shall provide notice of the time and place of hearing to any City or county within which the supplier provides water supplies. A privately owned water supplier shall provide an equivalent notice within its service area. After the hearing, the plan shall be adopted as prepared or as modified after the hearing.

CWC 10644(a)(1). An urban water supplier shall submit to the department, the California State Library, and any City or county within which the supplier provides water supplies a copy of its plan no later than 30 days after adoption. Copies of amendments or changes to the plans shall be submitted to the department, the California State Library, and any City or county within which the supplier provides water supplies within 30 days after adoption.

UWMP Plan Adoption, Submittal, and Implementation

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City of Chowchilla Page 10-2
CWC 10644(a)(2). The plan, or amendments to the plan, submitted to the department pursuant to paragraph (1) shall be submitted electronically and shall include any standardized forms, tables, or displays specified by the department.

CWC 10645. Not later than 30 days after filing a copy of its plan with the department, the urban water supplier and the department shall make the plan available for public review during normal business hours.

The City has notified all entities that have land use jurisdiction within its service area that it is reviewing and considering amendments to its 2025 UWMP. The City has served a 60-day notice to these agencies on May 7, 2026, that its 2025 UWMP is under review and may be revised in concurrence with updated land use information, demand projections, and new legislation. This 60-day notice also stated that a public hearing would be held on July 14, 2026 at 4:00 pm at the City of Chowchilla Council Chambers located at 130 South Second Street to receive comments, questions, and suggestions regarding City’s 2025 UWMP, and to address water supply reliability and management by the City for at least the next 20 years.

Copies of the 60-day notices are included in Appendix B. A notice of public hearing was published in the local newspaper, notifying interested parties that the 2025 UWMP was available at the City for review; at the same time, copies of the draft 2025 UWMP were forwarded to the DWR for review. Upon the completion of that review and corrections based thereon, the City Board of Directors will adopt the UWMP.

Table 10-1 provides the cities and counties that received notice.

Table 10-1
Retail: Notification to Cities and Counties
In accordance with CWC Section 10635(b), an urban water supplier shall provide that portion of its urban water management plan prepared pursuant to this article to any city or county within which it provides water supplies no later than 60 days after the submission of UWMP Plan Adoption, Submittal, and Implementation

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 10-3
its urban water management plan. Since the City is the urban water supplier for itself, this requirement does not apply.

The City held the public hearing at its regularly scheduled City Council meeting on July 14, 2026, but the resolution for the UWMP was not adopted on this date.

A, second public hearing was scheduled on the City Council meeting on July 28, 2026 in which the following was accomplished:
• Community input was taken regarding the 2025 UWMP.
• The economic impacts of the 2025 UWMP were considered. • Information was provided on the City’s baseline values, water use targets, and implementation plan required per Senate Bill X7-7.

A copy of the signed resolution by the City Council adopting the 2025 UWMP is included in Appendix C. This UWMP includes all information necessary to meet the requirements of California Water Code Division 6, Part 2.6 (Urban Water Management Planning).

The City’s 2025 UWMP will be provided to DWR per CWC Section 10621, both in hardcopy and electronically. In addition, the City’s 2025 UWMP will be provided to the California State Library and the agencies listed in Table 10-1 that have land use jurisdiction within its service area per CWC Section 10644, no later than 30 days following its adoption. Copies of these letters of transmittal are included in Appendix D.

No later than 30 days after filing a copy of the 2025 UWMP with DWR, the City will make a hard copy of its 2025 UWMP available for public review at the City during normal business hours.

References

2025 Urban Water Management Plan July 2026
City of Chowchilla Page 11-1
SECTION 11 - REFERENCES
California Department of Water Resources. (2016, January 19). California Data Exchange Center. Retrieved from Department of Water Resources: http://cdec.water.ca.gov/cgiprogs/iodir/WSIHIST City of Chowchilla. (2011). City of Chowchilla 2040 General Plan.

City of Chowchilla et al. (2014). Madera Regional Groundwater Management Plan.

Department of Water Resources. (2006). California's Groundwater Bulletin 118: San Joaquin Valley Groundwater Basin Chowchilla Subbasin.

APPENDIX A
URBAN WATER MANAGEMENT PLANNING ACT OF 1983

APPENDIX B
60-DAY NOTICE

APPENDIX C

ADOPTED RESOLUTION

APPENDIX D

LETTER OF TRANSMITTAL

APPENDIX E

CHECKLIST ARRANGED BY SUBJECT

Water Code
Section
Summary as
Applies to UWMP
Subject
2025
Guidebook
Location
2025
UWMP
Location
(Optional
Column for
Agency
Review
Use)
10608.20(e)
Retail Suppliers
shall provide
baseline daily per
capita water use,
urban water use
target, interim
urban water use
target, and
compliance daily
per capita water
use, along with the
bases for
determining those
estimates,
including
references to
supporting data.

Baselines and
Targets Chapter 5 Section 5
10608.22
Retail Suppliers’
per capita daily
water use reduction
shall be no less
than 5% of
base daily per
capita water use of
the 5-year baseline.

This does not apply
if the suppliers
base GPCD is at or
below 100.

Baselines and
Targets
Section

5.7.2 Section 5
10608.24(a)
Retail Suppliers
shall meet their
water use target by
December 31,
2020.

Baselines and
Targets
Section

5.7 Section 5

10608.24(d)(2)
If the retail supplier
adjusts its
compliance GPCD
using weather
normalization,
economic
adjustment, or
extraordinary
events, it shall
provide the basis
for, and data
supporting the
adjustment.

Baselines and
Targets
Sections

5.2 and

5.5.7 Section 5
10608.36
Wholesale
suppliers shall
include an
assessment of
present and
proposed future
measures,
programs, and
policies to help
their retail water
suppliers achieve
targeted water use
reductions.

Baselines and
Targets
Section

5.1 N/A
10608.4
Retail Suppliers
shall report on their
progress in
meeting their water
use targets. The
data shall be
reported using a
standardized form.

Baselines and
Targets
Section

5.8 and App E
Section 5
10631(e)(1)
Retail Suppliers
shall provide a
description of the
nature and extent
of each demand
management
measure
implemented over
the past five years.

Demand
Management
Measures
Sections

9.2 and

9.3 Section 9.2 and 9.3

10631(e)(2)
Wholesale
suppliers shall
describe specific
demand
management
measures listed in
code, their
distribution system
asset management
program, and
supplier assistance
program.

Demand
Management
Measures
Sections

9.1 and

9.3 N/A
10608.26(a)
Retail Suppliers
shall conduct a
public hearing to
discuss adoption,
implementation,
and economic
impact of water use
targets.

Plan Adoption,
Submittal, and
Implementation
Chapter
10 Section 10
10621(b)
Notify, at least 60
days prior to the
public hearing, any
city or county
within
which the supplier
provides water that
the urban water
supplier will be
reviewing the plan
and considering
amendments or
changes to the
plan.

Plan Adoption,
Submittal, and
Implementation
Section

10.2.1 Section D; Appendix C
10621(f)
Each urban water
supplier shall
update and submit
its 2020 plan to the
department by July
1, 2021.

Plan Adoption,
Submittal, and
Implementation
Sections

10.3.1 and

10.4 Section 10

10635(c)
Provide supporting
documentation that
Water Shortage
Contingency Plan
has been, or will
be, provided to any
city or county
within
which it provides
water, no later than
60days after the
submission of the
plan to DWR.

Plan Adoption,
Submittal, and
Implementation
Sections

8.12, 10.4 Section 10
10642
Provide supporting
documentation that
the urban water
supplier made the
plan and
contingency plan
available for public
inspection,
published notice of
the public hearing,
and held a public
hearing about the
plan and
contingency plan.

Plan Adoption,
Submittal, and
Implementation
Sections

10.2.2,

10.3, and

10.5 Section 10
10642
The water supplier
is to provide the
time and place of
the hearing to any
city or county
within
which the supplier
provides water.

Plan Adoption,
Submittal, and
Implementation
Section

10.2 Section 10
10642
Provide supporting
documentation that
the plan and
contingency plan
has been adopted
as prepared or
modified.

Plan Adoption,
Submittal, and
Implementation
Section

10.3.1 Section 10; Appendix D

10644(a)
Provide supporting
documentation that
the urban water
supplier has
submitted this
UWMP to the
California State
Library.

Plan Adoption,
Submittal, and
Implementation
Section

10.5 Section 10; Appendix E
10644(a)(1)
Provide supporting
documentation that
the urban water
supplier has
submitted this
UWMP to any city
or county within
which the supplier
provides water no
later than 30 days
after adoption.

Plan Adoption,
Submittal, and
Implementation
Section

10.5 Section 10; Appendix E
10644(a)(2)
The plan, or
amendments to the
plan, submitted to
the department
shall be submitted
electronically.

Plan Adoption,
Submittal, and
Implementation
Sections

10.4.1 and

10.4.2 Section 10
10645(a)
Provide supporting
documentation
that, not later than
30 days after filing
a copy of its plan
with the
department, the
supplier has or will
make the plan
available for public
review during
normal business
hours.

Plan Adoption,
Submittal, and
Implementation
Section

10.5 Section 10

10645(b)
Provide supporting
documentation
that, not later than
30 days after filing
a copy of its water
shortage
contingency plan
with the
department, the
supplier has or will
make the plan
available for public
review during
normal business
hours.

Plan Adoption,
Submittal, and
Implementation
Section

10.5 Section 10
10620(b)
Every person that
becomes an urban
water supplier shall
adopt an urban
water management
plan within one
year after it has
become an urban
water supplier.

Plan
Preparation
Section

2.1 Section 2.1; Appendix D
10620(d)(2)
Coordinate the
preparation of its
plan with other
appropriate
agencies in the
area, including
other water
suppliers that share
a common source,
water management
agencies, and
relevant public
agencies, to the
extent practicable.

Plan
Preparation
Section

2.5.2 Section 2.5; Section 10;
Appendix C

10642
Provide supporting
documentation that
the water supplier
has encouraged
active involvement
of diverse social,
cultural, and
economic elements
of the population
within the service
area prior to and
during the
preparation of the
plan and
contingency plan.

Plan
Preparation
Section

2.6 Section 2.5; Section 10;
Appendix C
10630.5
Each plan shall
include a simple
description of the
supplier’s plan
including water
availability, future
requirements, a
strategy for
meeting needs,
and other pertinent
information.

Summary Chapter 1 Chapter 1
10631(a)
Describe the water
supplier service
area.

System
Description
Section

3.1 Section 3.1
10631(a)
Describe the
climate of the
service area of the
supplier.

System
Description
Section

3.3 Section 3.3
10631(a)
Provide population
projections for
2025, 2030, 2035,
2040 and optionally
2045.

System
Description
Section

3.4 Section 3.4

10631(a)
Describe other
social, economic,
and demographic
factors affecting the
supplier’s water
management
planning.

System
Description
Section

3.4 Section 3.5
10631(a)
Describe the land
uses within the
service area.

System
Description
Section

3.5 Section 3
10631(a) Indicate the current
population of the
service area.

System
Description
and Baselines
and Targets
Sections

3.4 and

5.4 Section 3.4
10631(b)
Identify and
quantify the
existing and
planned sources of
water available for
2020, 2025, 2030,
2035, 2040 and
optionally 2045.

System
Supplies
Section

6.2.8 Section 6
10631(b)
Indicate whether
groundwater is an
existing or planned
source of water
available to the
supplier.

System
Supplies
Section

6.2 Section 6
10631(b)(1)
Provide a
discussion of
anticipated supply
availability under a
normal, single dry
year, and a drought
lasting five years,
as well as more
frequent and
System
Supplies
Section

6.2 Section 6.2
severe periods of
drought.

10631(b)(2)
When multiple
sources of water
supply are
identified, describe
the management of
each supply in
relationship to
other identified
supplies.

System
Supplies
Section

6.1 Section 6
10631(b)(3)
Describe measures
taken to acquire
and develop
planned sources of
water.

System
Supplies
Section

6.1 Section 6
10631(b)(4)(A)
Indicate whether a
groundwater
sustainability plan
or groundwater
management plan
has been adopted
by the water
supplier or if there
is any other
specific
authorization for
groundwater
management.

Include a copy of
System
Supplies
Section

6.2.2 Section 6.2
the plan or
authorization.
10631(b)(4)(B) Describe the
groundwater basin.

System
Supplies
Section

6.2.2 Section 6.2
10631(b)(4)(B)
Indicate if the basin
has been
adjudicated and
include a copy of
the court order or
decree and a
description of the
amount of water
the supplier has the
legal right to pump.

System
Supplies
Section

6.2.2 N/A

10631(b)(4)(B)
For unadjudicated
basins, indicate
whether or not the
department has
identified the basin
as a high or
medium priority.

Describe efforts by
the supplier to
coordinate with
sustainability or
groundwater
agencies to
achieve
sustainable
groundwater
conditions.

System
Supplies
Section

6.2.3 Section 6.2
10631(b)(4)(C)
Provide a detailed
description and
analysis of the
location, amount,
and sufficiency of
groundwater
pumped by the
urban water
supplier for the
past five years
System
Supplies
Section

6.2.4 Section 6.2
10631(b)(4)(D)
Provide a detailed
description and
analysis of the
amount and
location of
groundwater that is
projected to be
pumped.

System
Supplies
Section

6.2 Section 6.2
10631(c)
Describe the
opportunities for
exchanges or
transfers of water
on a short-term or
long-term basis.

System
Supplies
Section

6.7 Section 6.7

10631(f)
Describe the
expected future
water supply
projects and
programs that may
be undertaken by
the water supplier
to address water
supply reliability in
average, single-dry,
and for a
period of drought
lasting 5
consecutive water
years.

System
Supplies
Section

6.8 Section 6.8
10631(g)
Describe
desalinated water
project
opportunities for
long-term supply.

System
Supplies
Section

6.6 Section 6.6
10631(h)
Retail Suppliers will
include
documentation that
they have provided
their wholesale
supplier(s) - if any -
with water use
projections from
that source.

System
Supplies
Section

2.5.1 N/A

10631(h)
Wholesale
suppliers will
include
documentation that
they have provided
their urban water
suppliers with
identification and
quantification of
the
existing and
planned sources of
water available
from the wholesale
to the urban
supplier during
various water year
types.

System
Supplies
Section

2.5.1 N/A
10633(b)
Describe the
quantity of treated
wastewater that
meets recycled
water standards, is
being discharged,
and is otherwise
available for use in
a recycled water
project.

System
Supplies
(Recycled
Water)
Section

6.2 Section 6.5
10633(c)
Describe the
recycled water
currently being
used in the
supplier's service
area.

System
Supplies
(Recycled
Water)
Section

6.2 N/A
10633(d)
Describe and
quantify the
potential uses of
recycled water and
provide a
determination of
the technical and
economic feasibility
of those uses.

System
Supplies
(Recycled
Water)
Section

6.2 N/A

10633(e)
Describe the
projected use of
recycled water
within the
supplier's
service area at the
end of 5, 10, 15,
and 20 years, and
a description of the
actual use of
recycled water in
comparison to uses
previously
projected.

System
Supplies
(Recycled
Water)
Section

6.2 N/A
10633(f)
Describe the
actions which may
be taken to
encourage the use
of recycled water
and the projected
results of these
actions in terms of
acre-feet of
recycled water
used per year.

System
Supplies
(Recycled
Water)
Section

6.2 Section 6.5
10633(g)
Provide a plan for
optimizing the use
of recycled water in
the supplier's
service area.

System
Supplies
(Recycled
Water)
Section

6.2 Section 6.5
10631(d)(1)
Quantify past,
current, and
projected water
use, identifying the
uses among water
use sectors.

System Water
Use
Section

4.2 Section 4.2
10631(d)(3)(A)
Report the
distribution system
water loss for
each of the 5 years
preceding the plan
update.

System Water
Use
Section

4.3 Section 4.3

10631(d)(3)(C)
Retail Suppliers
shall provide data
to show the
distribution loss
standards were
met.

System Water
Use
Section

4.2 Section 4.3
10631.1(a)
Include projected
water use needed
for lower income
housing projected
in the service area
of the supplier.

System Water
Use
Section

4.5 Section 4.5
10632(a)
Provide a water
shortage
contingency plan
(WSCP) with
specified elements
below.

Water
Shortage
Contingency
Planning
Chapter 8 Section 8
10632(a)(2)(A)
Provide the written
decision-making
process and other
methods that the
supplier will use
each year to
determine its water
reliability.

Water
Shortage
Contingency
Planning
Section

8.2 Section 8.2
10632(a)(2)(B)
Provide data and
methodology to
evaluate the
supplier’s water
reliability for the
current year and
one dry year
pursuant to factors
in the code.

Water
Shortage
Contingency
Planning
Section

8.2 Section 8

10632(a)(3)(A)
Define six standard
water shortage
levels of 10, 20, 30,
40, 50%
shortage and
greater than 50%
shortage.

These levels shall
be based on supply
conditions,
including percent
reductions in
supply, changes in
groundwater levels,
changes in surface
elevation, or other
conditions. The
shortage levels
shall also apply to
a catastrophic
interruption of
supply.

Water
Shortage
Contingency
Planning
Section

8.3 Section 8
10632(a)(3)(B)
Suppliers with an
existing water
shortage
contingency plan
that uses different
water shortage
levels must cross
reference their
categories with the
six standard
categories.

Water
Shortage
Contingency
Planning
Section

8.3 N/A
10632(a)(4)(A)
Suppliers with
water shortage
contingency plans
that align with the
defined shortage
levels must specify
locally appropriate
supply
augmentation
actions.

Water
Shortage
Contingency
Planning
Section

8.4 Section 8.4

10632(a)(4)(B)
Specify locally
appropriate
demand reduction
actions to
adequately
respond to
shortages.

Water
Shortage
Contingency
Planning
Section

8.4 Section 8.4
10632(a)(4)(C)
Specify locally
appropriate
operational
changes.

Water
Shortage
Contingency
Planning
Section

8.4 Section 8.4
10632(a)(4)(D)
Specify additional
mandatory
prohibitions against
specific water use
practices that are in
addition to statemandated
prohibitions are
appropriate to local
conditions.

Water
Shortage
Contingency
Planning
Section

8.4 Section 8.4
10632(a)(4)(E)
Estimate the extent
to which the gap
between supplies
and demand will be
reduced by
implementation of
the action.

Water
Shortage
Contingency
Planning
Section

8.4 Section 8.4
10632(a)(5)(A)
Suppliers must
describe that they
will inform
customers, the
public and others
regarding any
current or predicted
water shortages.

Water
Shortage
Contingency
Planning
Section

8.5 Section 8

10632(a)(5)(B)
10632(a)(5)(C)
Suppliers must
describe that they
will inform
customers, the
public and others
regarding any
shortage response
actions triggered or
anticipated to be
triggered and other
relevant
communications.

Water
Shortage
Contingency
Planning
Section

8.5, 8.6 Section 8
10632(a)(7)(A)
Describe the legal
authority that
empowers the
supplier to enforce
shortage response
actions.

Water
Shortage
Contingency
Planning
Section

8.7 Section 8.7
10632(a)(7)(B)
Provide a
statement that the
supplier will declare
a water shortage
emergency Water
Code Chapter 3.

Water
Shortage
Contingency
Planning
Section

8.7 Section 8.7
10632(a)(7)(C)
Provide a
statement that the
supplier will
coordinate with any
city or county
within
which it provides
water for the
possible
proclamation of a
local emergency.

Water
Shortage
Contingency
Planning
Section

8.7 Section 8
10632(a)(8)(A)
Describe the
potential revenue
reductions and
expense increases
associated with
activated shortage
response actions.

Water
Shortage
Contingency
Planning
Section

8.8 Section 8

10632(a)(8)(B)
Provide a
description of
mitigation actions
needed to address
revenue reductions
and expense
increases
associated with
Water
Shortage
Contingency
Planning
Section

8.8 Section 8
activated shortage
response actions.
10632(a)(8)(C)
Describe the cost
of compliance with
Water Code
Chapter 3.3:

Excessive
Residential Water
Use During
Drought.

Water
Shortage
Contingency
Planning
Section

8.8 Section 8
10632(a)(9)
Retail Suppliers
must describe the
monitoring and
reporting
requirements and
procedures that
ensure appropriate
data is collected,
tracked, and
analyzed for
purposes of
monitoring
customer
compliance.

Water
Shortage
Contingency
Planning
Section

8.9 Section 8.9

10632(a)(10)
Describe
reevaluation and
improvement
procedures for
monitoring and
evaluation the
water shortage
contingency plan to
ensure risk
tolerance is
adequate and
appropriate water
shortage mitigation
strategies are
implemented.

Water
Shortage
Contingency
Planning
Section

8.10 Section 8.10
10632(b)
Analyze and define
water features that
are artificially
supplied with
water, including
ponds, lakes,
waterfalls, and
fountains,
separately from
swimming pools
and spas.

Water
Shortage
Contingency
Planning
Section

8.11 Section 8
10620(f)
Describe water
management tools
and options to
maximize
resources and
minimize the need
to import water
from other regions.

Water Supply
Reliability
Assessment
Section

7.4 Section 7

10634
Provide information
on the quality of
existing sources of
water available to
the supplier and
the manner in
which water quality
affects water
management
strategies and
supply reliability
Water Supply
Reliability
Assessment
Chapter 7 Section 7
10635(a)
Assess the water
supply reliability
during normal, dry,
and multiple dry
water years by
comparing the total
water supply
sources available
to the water
supplier with the
total projected
water use over the
next 20 years.

Water Supply
Reliability
Assessment
Section

7.3 Section 7.2
10635(b)
Provide a drought
risk assessment as
part of information
considered in
developing the
demand
management
measures and
water supply
projects.

Water Supply
Reliability
Assessment
Section

7.3 Section 7.3

10635(b)(1)
Include a
description of the
data, methodology,
and basis for one
or more supply
shortage conditions
that are necessary
to conduct a
drought risk
assessment for a
drought period that
lasts 5 consecutive
years.

Water Supply
Reliability
Assessment
Section

7.3 Section 7.3
10635(b)(2)
Include a
determination of
the reliability of
each source of
supply under a
variety of water
shortage
conditions.

Water Supply
Reliability
Assessment
Section

7.3 Section 7.3
10635(b)(3)
Include a
comparison of the
total water supply
sources available
to the water
supplier with the
total projected
water use for the
drought period.

Water Supply
Reliability
Assessment
Section

7.3 Section 7.3

10635(b)(4)
Include
considerations of
the historical
drought hydrology,
plausible changes
on projected
supplies and
demands under
climate change
condition,
anticipated
regulatory
changes, and other
locally applicable
criteria.

Water Supply
Reliability
Assessment
Section

7.3 Section 7.3
10631.2(a)
The UWMP must
include energy
intensity
information as
stated in the code.

System
Suppliers,
Energy
Intensity
Section

6.4 and
Appendix
O
Section 6

APPENDIX F

MADERA COUNTY LOCAL HAZARD MITIGATION PLAN

APPENDIX G

CHOWCHILLA SUBBASIN GROUNDWATER SUSTAINABLE PLAN

APPENDIX H

WATER LOSS AUDIT REPORTS
REPORT TO THE City Council
Item 4.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Public Hearing
SUBJECT: Public Hearing to Consider and Adopt a Resolution Finding the General Plan Amendment (GPA 26-0345) is Exempt from the California Environmental Quality Act (CEQA) Pursuant to Sections 152626 and 15061 (B) (3) of the CEQA Guidelines and Consideration of a General Plan Amendment (GPA 26- 0345) for Adoption of the 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan (LHMP) and Incorporating the LHMP by Reference into the Public Safety Element of the City of Chowchilla PREPARED BY: Denise Munoz, Community and Economic Development Director Reviewed BY: Jerome Keene, Contract Planner, QK
ATTACHMENTS: a. Madera County Multi-Jurisdictional Local Hazard Mitigation Plan Update (March 2026)
b. FEMA Region IX Approval Pending Adoption (APA)
c. Resolution (GPA 26-0345);

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY DIRECTOR ☒ RECOMMENDATION:

After the July 15, 2026, meeting, the Planning Commission provided a vote to adopt a Resolution recommending that the City Council:

1. Adopt a Resolution determining the project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Sections 15262 and 15061(b)(3) of the CEQA Guidelines and approving General Plan Amendment (GPA) 26-0345, adopting the Madera County Multi-Jurisdictional Local Hazard Mitigation Plan Update (March, 2026) by Reference into the Public Safety Element of the City of Chowchilla General Plan.

SUMMARY:

California Government Code Section 65302(g) requires every city and county General Plan to include a Safety Element addressing protection of the community from unreasonable risks associated with natural and human-caused hazards. California Assembly Bill 2140 (AB 2140, Stats. 2006, Ch. 698), codified at Government Code Section 8685.9, established incentives for local governments to integrate Federal Emergency Management Agency (FEMA) approved hazard mitigation plans into their General Plan Safety Elements.

The 2026 LHMP (Attachment 1) was prepared collaboratively by Madera County, the City of Madera, and the City of Chowchilla pursuant to the federal Disaster Mitigation Act of 2000 (DMA 2000), FEMA regulations governing local hazard mitigation planning, and California law regarding General Plan Safety Elements. The plan provides a comprehensive assessment of natural hazards affecting the Madera County planning area, evaluates risks and vulnerabilities, and identifies mitigation actions intended to reduce longterm risks to life, property, public infrastructure, economic resources, and environmental assets.

On May 13, 2026, FEMA Region IX issued an Approval Pending Adoption (APA) determination for the 2026 LHMP (Attachment 2), indicating that the plan satisfies federal planning requirements and will receive final FEMA approval upon formal adoption by each participating jurisdiction. The consultant team and FEMA have advised participating agencies that adoption resolutions should also incorporate the plan into the Safety Element of each jurisdiction’s General Plan to maintain compliance with AB 2140.

Adoption of the LHMP provides several important benefits:
• Maintains eligibility for FEMA Hazard Mitigation Assistance programs, including the Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC) Program, and Flood Mitigation Assistance (FMA) Program. • Establishes a coordinated strategy for reducing hazard risks throughout Madera County and the City of Chowchilla.
• Satisfies federal mitigation planning requirements contained in the Disaster Mitigation Act of 2000 and 44 Code of Federal Regulations (CFR) Section 201.6. • Supports integration of hazard mitigation into local land use, infrastructure, emergency preparedness, and capital improvement planning.
• Enables the City to seek AB 2140 compliance, which may allow the State of California to provide additional reimbursement of local cost-share obligations associated with eligible FEMA Public Assistance projects following a declared disaster.

Accordingly, staff recommends approval of General Plan Amendment (GPA) 25-60345 for the adoption of the 2026 LHMP and incorporation by reference into the Public Safety Element of the City’s General Plan in accordance with FEMA requirements and AB 2140.

BACKGROUND:

Federal Hazard Mitigation Planning Requirements
Congress enacted the Disaster Mitigation Act of 2000 (DMA 2000, Public Law 106-390) to encourage state, tribal, and local governments to undertake hazard mitigation planning before disasters occur. The Act established hazard mitigation planning as a prerequisite for many FEMA mitigation grant programs.

Federal regulations implementing DMA 2000 are contained in 44 CFR Part 201. Specifically, 44 CFR § 201.6 requires local governments to prepare and maintain FEMA-approved LHMPs. These plans must:
• Identify and profile natural hazards.
• Assess vulnerability and risk.
• Establish mitigation goals.
• Identify mitigation actions.
• Include procedures for implementation, maintenance, and periodic updates. • Be formally adopted by the governing body of each participating jurisdiction.

The 2026 Madera County Multi-Jurisdictional LHMP was prepared consistent with these requirements and FEMA guidance. The plan documents hazards affecting the planning area, evaluates community vulnerabilities, and establishes mitigation strategies to reduce long-term disaster losses.

FEMA Approval Pending Adoption
The 2026 LHMP received FEMA “Approval Pending Adoption” (APA) status on May 13, 2026 (Attachment 2). FEMA APA status signifies that the plan has satisfied federal planning requirements and will receive final approval once participating jurisdictions adopt the plan through formal action of their governing boards.

The City’s adoption resolution will be transmitted to the California Governor’s Office of Emergency Services (OES) and FEMA Region IX to complete the federal approval process. The draft LHMP specifically identifies formal adoption by each participating jurisdiction as the final step required under 44 CFR § 201.6(c)(5).

California Safety Element Requirements
California Government Code Section 65302(g) requires every city and county General Plan to include a Safety Element addressing protection of the community from unreasonable risks associated with natural and human-caused hazards.

In 2014, Senate Bill 379 amended Government Code Section 65302(g) to require Safety Elements to address climate adaptation and resiliency strategies.

Assembly Bill 2140 (AB 2140, Stats. 2006, Ch. 698), codified at Government Code Section 8685.9, established incentives for local governments to integrate FEMA-approved hazard mitigation plans into their General Plan Safety Elements.

Under AB 2140:
• A city or county may be considered for additional State cost-share assistance following a declared disaster.
• The jurisdiction must formally adopt its FEMA-approved LHMP. • The LHMP must be incorporated into the Safety Element of the General Plan. • The Safety Element must contain language referencing the LHMP and provide access to the complete plan through a web link, appendix, or attachment. • Compliance must be renewed whenever the LHMP
Benefits of AB 2140 Compliance
Following a presidentially declared disaster, FEMA Public Assistance programs generally reimburse up to 75 percent of eligible costs, leaving local agencies responsible for the remaining 25 percent non-federal share.

AB 2140 compliance may allow the State, through the California Disaster Assistance Act (Government Code §§ 8680-8692), to assume some or all of the local cost-share obligation, subject to legislative authorization and available funding. Cal OES guidance indicates that the State may provide up to 18.75 percent of the non-federal share and, in some cases, may consider funding the remaining 6.25 percent local share, potentially eliminating local cost responsibility for eligible projects. Funding is not guaranteed and remains subject to State action following future disasters.

Given the public infrastructure maintained by the City of Chowchilla, AB 2140 compliance may provide substantial financial benefits following future disasters and should be maintained continuously.

Purpose of the LHMP Within the General Plan Safety Element The LHMP serves as the City’s primary hazard mitigation planning document. Incorporation into the Public Safety Element creates a direct linkage between hazard mitigation planning and land use decision-making.

The LHMP supports:
• Hazard-informed land use planning.
• Infrastructure resiliency planning.
• Emergency preparedness and evacuation planning.
• Capital improvement programming.
• Floodplain management.
• Climate adaptation planning.
• Public outreach and risk reduction strategies.

The 2026 LHMP specifically identifies integration of the LHMP into the General Plan Public Safety Element as a continuing mitigation action and notes that AB 2140 requires adoption of the LHMP as part of the Public Safety Element to maximize reimbursement opportunities and disaster resilience. 2026 Multi-Jurisdictional LHMP Overview
The 2026 Multi-Jurisdictional LHMP covers Madera County, the City of Madera and the City of Chowchilla.

Unlike the 2018 LHMP, the North Fork Rancheria is not participating in the 2026 update.

The LHMP evaluates numerous hazards affecting the region, including:
• Wildfire
• Flooding
• Drought and water shortages
• Earthquakes
• Dam failure
• Landslides and debris flows
• Extreme heat
• Severe storms
• Hazardous materials transportation
• Climate change impacts
The plan emphasizes increasing resilience to climate-driven hazards and improving preparedness for extreme weather events.

Changes Between the 2018 and 2026 LHMPs
The 2026 LHMP represents a significant update to the 2018 plan.

Expanded Climate Resilience Framework
The 2018 plan treated climate change primarily as a hazard influence. The 2026 update integrates climate resilience throughout the planning process and establishes a dedicated goal focused on climate-related impacts to life safety and community resilience.

Updated Hazard Identification and Risk Assessment
The 2026 update reevaluates hazard likelihoods, vulnerabilities, and climate change influences using current FEMA guidance, updated mapping, and more recent hazard information. Additional emphasis is placed on:
• Extreme heat
• Wildfire smoke and air quality
• Drought resilience
• Infrastructure vulnerability
• Vulnerable populations
• Community Lifeline Protection
Expanded Goals and Objectives
The 2018 LHMP contained seven mitigation goals. The 2026 LHMP expands these to eight goals and includes greater emphasis on:
• Vulnerable and underserved populations.
• Climate adaptation.
• Public education and preparedness.
• Infrastructure resilience.
• Equity in emergency management.
• Community lifeline protection.

Enhanced Grant Funding Eligibility
The 2026 LHMP specifically references current FEMA grant programs such as the Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC) and Flood Mitigation Assistance (FMA) and establishes goals to maintain eligibility for federal and state hazard mitigation funding.

ENVIRONMENTAL REVIEW:

General Plan Amendment (GPA) 26-0345, for the adoption of the Madera County Multi- Jurisdictional Local Hazard Mitigation Plan Update and Incorporation by Reference into the Public Safety Element of the City of Chowchilla General Plan, has been reviewed for compliance with the requirements of the California Environmental Quality Act (CEQA) Guidelines.

Staff performed a preliminary environmental assessment and determined that the project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15262 and 15061(b)(3).

CEQA Guidelines § 15262 exempts projects involving only feasibility or planning studies for possible future actions which the agency has not approved, adopted, or funded. CEQA Guidelines § 15061(b)(3), commonly called the "Common Sense Exemption," states that CEQA applies only where there is a possibility that the activity may have a significant effect on the environment.

The LHMP is fundamentally a planning document that identifies hazards; evaluates risks and vulnerabilities; establishes mitigation goals and priorities; and identifies potential future mitigation actions.

The adoption of the LHMP itself generally does not authorize construction, commit funding, approve infrastructure improvements, or grant development entitlements.

Future projects identified in the LHMP would undergo separate environmental review when and if they are proposed for implementation. It can also therefore be seen with certainty that adoption of the LHMP and incorporation into the Public Safety Element will not result in a physical environmental impact because the action is purely administrative and planning oriented. No further CEQA review or analysis is necessary.

REASON FOR RECOMMENDATION:

The 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan Update satisfies federal hazard mitigation planning requirements and establishes a coordinated framework for reducing risks associated with wildfire, flooding, drought, extreme weather, earthquakes, climate change, and other hazards affecting the City of Chowchilla and surrounding region.

Adoption of the LHMP and incorporation into the Safety Element of the General Plan will:
• Complete FEMA’s Approval Pending Adoption process.
• Maintain eligibility for federal hazard mitigation grant funding. • Strengthen integration of hazard mitigation into local planning and development decisions. • Support implementation of City-specific mitigation projects and resiliency initiatives. • Position the City to pursue AB 2140 compliance and potential future disaster cost-share benefits available under the California Disaster Assistance Act.

FISCAL IMPACT:

The adoption by reference into the General Plan Public Safety Element would allow for the City of Chowchilla to be eligible for various funding opportunities to help mitigate against hazards and disaster, such as flooding.

ALTERNATIVES:

1. Move to continue the public hearing to a future meeting at a date and time certain (City Council to specify date) or refer the matter back to staff to be rescheduled at a later meeting date to be determined; with directions to staff.

2. Recommend the City Council approve, alter, or deny the General Plan Amendment (GPA 26-0345) or any part thereof as set forth in the staff report and as the Commission may deem to be advisable.

ACTIONS FOLLOWING APPROVAL:

Direct staff to Adopt a Resolution Approving General Plan Amendment (GPA 26-0345) for Adoption of the 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan (LHMP) and Incorporation by Reference Public Safety Element of the City of Chowchilla.

COUNCIL RESOLUTION # XX-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA, FINDING GENERAL PLAN AMENDMENT (GPA 26-0345) EXPEMPT FROM THE CALIFORNIA ENVIROMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTIONS 152626 AND 15061 (B)(3) OF THE CEQA GUIDELINES AND APPROVING GENERAL PLAN AMENDMENT (GPA 26-0345) ADOPTING THE 2026 MADERA COUNTY MULTI-JURISDICTIONAL LOCAL HAZARD MITIGATION

PLAN (LHMP) AND INCORPORATING THE LHMP BY REFERENCE INTO THE PUBLIC SAFETY

ELEMENT OF THE CITY OF CHOWCHILLA GENERAL PLAN
WHEREAS, California Government Code Section 65302(g) requires every city and county to adopt and maintain a General Plan that includes a Public Safety Element addressing the protection of the community from unreasonable risks associated with natural and human-caused hazards; and WHEREAS, The 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan (LHMP) was prepared collaboratively by Madera County, the City of Madera, and the City of Chowchilla in accordance with the Disaster Mitigation Act of 2000, FEMA regulations, and applicable provisions of California law; and
WHEREAS, The LHMP identifies natural hazards affecting the planning area, evaluates community vulnerabilities, establishes mitigation goals, and identifies actions intended to reduce long-term risks to life, property, public infrastructure, economic resources, and environmental assets; and WHEREAS, On May 13, 2026, FEMA Region IX issued an Approval Pending Adoption (APA) determination, confirming that the LHMP satisfies federal planning requirements and will receive final approval upon formal adoption by each participating jurisdiction; and WHEREAS, Assembly Bill 2140 (Government Code Section 8685.9) encourages local jurisdictions to incorporate FEMA-approved Local Hazard Mitigation Plans into their General Plan Safety Elements to improve disaster resilience and maintain eligibility for certain federal and state hazard mitigation funding opportunities; and
WHEREAS, The Planning Commission of the City of Chowchilla conducted a duly noticed public hearing on July 15, 2026, and adopted Resolution No. PC 2026-14 recommending that the City Council determine the project is exempt from CEQA and approve General Plan Amendment (GPA 26-0345); and WHEREAS, The City Council conducted a duly noticed public hearing on July 28, 2026, considered the Planning Commission's recommendation, the staff report, all supporting documents, and all oral and written testimony presented during the public hearing; and WHEREAS, The City Council finds that adoption of the 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan and its incorporation by reference into the Public Safety Element of the City of Chowchilla General Plan is in the best interest of the City and will improve hazard mitigation planning, emergency preparedness, and eligibility for federal and state hazard mitigation funding.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:

Section 1. Recitals
The foregoing recitals are true and correct and are incorporated herein by this reference.

Section 2. CEQA Determination
The City Council finds that General Plan Amendment (GPA 26-0345) is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15262 and 15061(b)(3).

The LHMP is a planning document that identifies hazards, evaluates risks and vulnerabilities, establishes mitigation goals, and recommends future mitigation actions. Adoption of the LHMP does not authorize construction, approve development, commit funding, or result in a physical change to the environment. Future projects identified within the LHMP will undergo separate environmental review, as required by CEQA, prior to implementation.

Section 3. Approval of General Plan Amendment (GPA 26-0345) The City Council hereby approves General Plan Amendment (GPA 26-0345), adopting the 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan and incorporating the LHMP by reference into the Public Safety Element of the City of Chowchilla General Plan.

Section 4. Direction to Staff
The City Council directs staff to:

Incorporate the 2026 Madera County Multi-Jurisdictional Local Hazard Mitigation Plan into the Public Safety Element of the City of Chowchilla General Plan.

Transmit all required adoption documentation to the California Governor's Office of Emergency Services (Cal OES) and FEMA Region IX.

Complete all administrative actions necessary to implement this Resolution.

Section 5. Effective Date
This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla at a regular meeting held on the 28th day of July, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
ATTACHMENT 1
Madera County Multi-Jurisdictional Local Hazard Mitigation Plan Update (March, 2026)
(View Document)
ATTACHMENT 2
FEMA Region IX Approval Pending Adoption (APA)







 



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REPORT TO THE CITY COUNCIL
Item 5.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: Deferred Business
SUBJECT: Consideration of a Resolution Authorizing the City Administrator or Other Authorized Representative to: Execute all Implicated Documentation for PreApplication and Application to the Federal Aviation Administration (FAA) for Airport Improvement Program (AIP) Grants for Federal Fiscal Years 2026 and 2027 for the Chowchilla Municipal Airport (2O6) as Shown in the Airport’s capital improvement plan (ACIP); Accept FAA AIP grant(s) for FY 2026 and FY 2027 Projects at the Airport Including All Subsequent Amendments Thereto Offered by the FAA; and Apply for and Accept Grants and all Subsequent Amendments Thereto Offered by the California Department of Transportation Aeronautics Division for Matching Funds for FY 2026 and 2027 FAA-approved projects at the Chowchilla Municipal Airport PREPARED BY: Noel Azevedo, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the attached biennial Resolution authorizing the City Administrator or other authorized designee to execute all implicated documentation for grants and amendments thereto for the Chowchilla Municipal Airport, from either the FAA or the California Division of Aeronautics, for FY2026 and FY2027 projects in the Airport’s Capital Improvement Plan.

BACKGROUND:

The requested Resolution will allow pre-application, application, acceptance of grants and amendments, and execution of all related documents by the City Administrator, or authorized designee; of the City for grants which may be offered by the FAA and the California Department of Transportation Division of Aeronautics (State) to the Chowchilla Municipal Airport. The FAA is expected to offer 95% funding for Federal Fiscal Years (FFY) 2026 and 90% funding for Federal Fiscal Years (FFY) 2027. The State offers grants, which are 5% of the federal funding amount of eligible project cost. The approved Resolution must be submitted each year with the application documents. The projects identified for this next two-year cycle support the Department's ongoing obligation to keep the airport safe and viable.

The following required actions are permitted by the Resolution:

1. Submit to the FAA and the State a required five-year Airport Capital Improvement Plan (ACIP), FAA grant Pre-Applications, and Applications for FFY 2026 and 2027 grants.

2. Accept FFY 2026 and FFY 2027 FAA grants and amendments for improvements at the airport.

3. Apply for, accept, and execute grants and amendments as may be offered from the State (used for matching funds on FFY 2026 and FFY 2027 approved projects).

REASON FOR RECOMMENDATION:

Each FFY, the City receives entitlement and discretionary grants from the FAA for a portion of eligible capital project costs at the Chowchilla Municipal Airport based upon:

1. The number of airport operations at 2O6.

2. The status of the airport as a "reliever" airport.

3. The priority of eligible projects within the FAA Western Pacific Region.

The FAA is expected to offer 95 percent (95%) funding for FFY 2026 and 90 percent (90%) funding for FFY 2027. Additional FAA discretionary grants may be received based upon applications made, federal priorities within the five-year ACIP, and the availability of funding. The Department will provide the required matching funds from Airport revenues with additional matching funds potentially coming from the State (5 percent of eligible federal funded project cost).

The five-year ACIP is the FAA's planning document to program future AIP grant funding, and is resubmitted each year for the next five years; thus, refining the five-year look ahead each year. Securing FAA AIP grants includes a year-in-advance application process for projects included in the five-year ACIP, which is the reason this Resolution permitting grant related activities must be available in advance. FFY FFY 2026 and FFY 2027 grant processing will occur under this new Resolution. FAA requires a general resolution for authorizing submittals to the FAA.

The attached biennial Airports Grants Resolution gives the City Administrator or other authorized designee the authority to comply with the FAA required application processes for FFY 2026 and 2027, the five-year FAA planning process (ACIP submittal), and complete the grant acceptance process for FFY 2026 and 2027 grants that may be offered to the airport. The same authorities are given for the State grants as well.

All required local match funding will be provided from the Airport Fund.

The projects associated with this Resolution are comprised of the following:

Fiscal Year 2026 Federal
Share
State
Share
Local
Share
Task
Order

1. FAA AIP Grant – Pavement Maintenance
Management Plan (PMMP) $123,500 $325

2. Caltrans Matching Grant – Pavement Maintenance
Management Plan (PMMP) $6,175

3. Task Order with Brandley Engineering – Pavement
Maintenance Management Plan (PMMP)
• Contingent upon receipt of the FAA & Caltrans Grant
$127,000

4. FAA AIG Grant – Runway 30 PAPI and Taxiway
Retroreflective Markers $137,000 $7,938

5. Task Order Amendment with Brandley Engineering
– Runway 30 PAPI and Taxiway Retroreflective
Markers
• Contingent upon receipt of the FAA & Caltrans Grant
$27,000
TOTAL $260,500 $6,175 $8,263 $154,000
FISCAL IMPACT:

The total project costs for Fiscal Years 2026 and 2027 are $274,938 and will be funded:
$ 260,500 Federal Aviation Administration construction grant $ 6,175 Caltrans Aeronautics matching funds
$ 8,263 Airport Fund
The City does not incur any binding obligation by submitting the grant application requests.

ALTERNATIVES:

Not to approve the authorization.

ACTIONS FOLLOWING APPROVAL:

City will submit FAA Grant Application Requests in accordance with FAA guidelines and timelines COUNCIL RESOLUTION # XX-26

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA AUTHORIZING THE CITY ADMINISTRATOR OR OTHER AUTHORIZED REPRESENTATIVE TO: EXECUTE ALL IMPLICATED

DOCUMENTATION FOR PRE-APPLICATION AND APPLICATION TO THE FEDERAL AVIATION

ADMINISTRATION (FAA) FOR AIRPORT IMPROVEMENT PROGRAM (AIP) GRANTS FOR FEDERAL FISCAL YEARS 2026 AND 2027 FOR THE CHOWCHILLA MUNICIPAL AIRPORT (2O6) AS SHOWN IN THE AIRPORT’S CAPITAL IMPROVEMENT PLAN (ACIP); ACCEPT FAA AIP GRANT(S) FOR FY 2026 AND FY 2027 PROJECTS AT THE AIRPORT INCLUDING ALL SUBSEQUENT AMENDMENTS THERETO OFFERED BY THE FAA; AND APPLY FOR AND ACCEPT

GRANTS AND ALL SUBSEQUENT AMENDMENTS THERETO OFFERED BY THE CALIFORNIA

DEPARTMENT OF TRANSPORTATION AERONAUTICS DIVISION FOR MATCHING FUNDS FOR FY 2026 AND 2027 FAA-APPROVED PROJECTS AT THE CHOWCHILLA MUNICIPAL AIRPORT WHEREAS, the FAA requires the City of Chowchilla submit in this Federal Fiscal Year (FFY) preliminary and final grant applications for FFY 2026 and 2027; and WHEREAS, the United States of America, acting through the Department of Transportation, Federal Aviation Administration (FAA) is offering a Grant Agreement(s) to the City of Chowchilla for Airport Improvement Project No. 3-06-0043-"xx" for FFY 2026 and 2027 (where "xx" represents the next sequential AlP Grant numbers for 2O6) for the following:

ENTITLEMENT AIRPORT IMPROVEMENT PROJECTS AND DISCRETIONARY AIRPORT IMPROVEMENT PROJECTS; and
WHEREAS, pursuant to Section 21683.1 of the Public Utilities code (PUC), the California Transportation Commission (CTC) is authorized to allocate funds for a portion of the local match for AIP grants; and
WHEREAS, the California Department of Transportation, acting on the authority of the California Transportation Commission, may provide five percent (5%) for that portion of the FAA grant which is for airport and aviation purposes; and
WHEREAS, the City of Chowchilla is submitting an application for matching funds for FAA projects for FFY 2026 and 2027 which are included in the state's Capital Improvement Program (ClP); and WHEREAS, the City of Chowchilla must certify by resolution approval of such grant awards; and WHEREAS, the City will enter into agreements for such grant funding.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby finds, orders, resolves, and determines the following:

1. The above recitals are true and correct.

2. Submittal of pre-application and application for FAA Airport Improvement Program (AlP) grant(s) for FFY 2026 and 2027 for Entitlement Projects and Discretionary Projects is hereby approved.

3. Upon grant offer(s) being received from the FAA, that Part I – Offer of the Grant Agreement for Airport Improvement Program Project No. 3-06-0043-"xx" for FFY 2026 and 2027 (where "xx" represents the next sequential AIP Grant numbers for 2O6), including amendments thereto, are hereby approved and accepted when received, consistent with Constitutional and local law requirements.

4. The City Administrator or other authorized designee is hereby authorized and empowered to execute in the name of the City of Chowchilla all required documentation including Part II - Acceptance of the Grant Agreement and any Grant Amendments as may be offered by the FAA, upon prior approval as to form by the City Attorney the City Attorney upon their approval as to form is authorized to sign the Certification of Sponsor's Attorney on behalf of the City of Chowchilla.

5. Filing of the application with the California Department of Transportation for matching funds for the FFY 2026 and 2027 AIP Grants is hereby approved and accepted when received, consistent with Constitutional and local law requirements.

6. The City Administrator or other authorized designee is hereby authorized and empowered to execute in the name of the City of Chowchilla all required documentation including the Acceptance of the Grant Agreement and any Grant Amendments as may be offered by the California Department of Transportation, upon prior approval as to form by the City Attorney. The City Attorney upon their approval as to form is authorized to sign any Certification or Assurance of Sponsor's Attorney on behalf of the City of Chowchilla.

7. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 28th day of July, 2026 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Kelly Smith, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk

REPORT TO THE CITY COUNCIL
Item 6.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 28, 2026
AGENDA SECTION: New Business
SUBJECT: Consideration to Appoint Voting Delegates for the League of California Cities (LOCC) Business Meeting at the 2026 Annual Conference in Anaheim PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Voting Delegate Information

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the Council appoint a Council Member as the Voting Delegate and another Council Member as the Alternate for the League of California Cities Annual Conference Business Meeting. It is preferred that the voting member and alternate be elected city officials; a staff member could serve as the second alternate.

BACKGROUND:

The League of California Cities 2026 Annual Conference is scheduled for Wednesday, September 23 through Friday September 25. An important part of the Annual Conference is the Annual Business Meeting, during General Assembly, on Friday, September 25. At this meeting, the League membership considers and acts on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City must designate a voting delegate and up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to do so.

This years Annual Conference will be in Anaheim, California.

Last year, Council Member Ahmed was the Primary Voting Delegate and City Administrator Rod Pruett was the Alternate.

REASON FOR RECOMMENDATION:

It is a requirement of the League of California Cities to assign a delegate and up to two alternates in order to vote at the Annual Business Meeting.

FISCAL IMPACT:

Conference registration: $725/Delegates for full conference, $240 +/- per night for hotel. All costs were budgeted for in the 2026/27 budget under account 100-1605-3052.

ACTIONS FOLLOWING APPROVAL:

Complete the Voting Delegate online form via the League of California Cities member login portal. 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

REPORT TO THE CITY COUNCIL
Item 6.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: Tuesday, July 28, 2026
AGENDA SECTION: New Business
SUBJECT: Consideration and Adoption of a Resolution Authorizing Allocation from the Council Contingency Fund for the Chowchilla District Chamber of Commerce
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution
Council Contingency Fund Application

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council adopt the Resolution approving funding in the amount of $7,000 from the Council Contingency Fund.

BACKGROUND:

The City received a Council Contingency Fund application from the Chowchilla District Chamber of Commerce Executive Director Dennis Haworth.

The applicant is requesting $7,000 in funding. The grant will be used as a part of the Chamber’s overall expenses towards local events, local business promotion, sponsorships, and keeping the Welcome Center open to the public. The application indicates that the Chamber “…often times generate little to no profit from some of their events”.

REASON FOR RECOMMENDATION:

The request meets the general intent of the Council Contingency Fund program by focusing on economic development, heritage, diversity and character of Chowchilla.

Staff is bringing the request forward for City Council consideration and direction.

FISCAL IMPACT:

If approved, funding would be allocated from the Council Contingency Fund in the amount of $7,000.

ALTERNATIVES:

1. Approve the request as submitted.

2. Approve the request in a different amount.

3. Deny the request.

4. Provide alternative direction.

ACTIONS FOLLOWING APPROVAL:

If approved, staff will coordinate payment.

COUNCIL RESOLUTION # XX-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING A COUNCIL CONTINGENCY FUND ALLOCATION FOR THE CHOWCHILLA DISTRICT

CHAMBER OF COMMERCE
WHEREAS, the City Council of the City of Chowchilla established the Council Contingency Fund (CCF) to support community groups, schools, and organizations that provide projects or events benefiting the Chowchilla community; and
WHEREAS, the City received a request from Dennis Haworth, Executive Director of the Chowchilla District Chamber of Commerce, for grant in the amount of $7,000; and WHEREAS, the Chowchilla District Chamber of Commerce is a long-standing regional 501(c)(3) that promotes community engagement, economic development, heritage, and participation; and
WHEREAS, the City Council has reviewed the request and desires to support communityrelated 501(c)(3)’s consistent with the intent of the Council Contingency Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby approves funding in the amount of $7,000 from the Council Contingency Fund to the Chowchilla District Chamber of Commerce.

BE IT FURTHER RESOLVED that the City Administrator or designee is authorized to take all actions necessary to implement this resolution.

PASSED AND ADOPTED by the City Council of the City of Chowchilla on this 28th day of July 2026 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
1 City of Chowchilla
Council Contingency Fund
Application
The City of Chowchilla encourages celebrations of community that focus on the economic development, heritage, diversity, and character of Chowchilla. In support of these activities, the City Council of the City of Chowchilla offers the Council Contingency Fund (CCF) fund to aid eligible organizations in providing projects and events that benefit the Chowchilla community.

This application form is for use by organizations submitting CCF proposals to the City of Chowchilla. All applications must be accompanied by appropriate support documentation checked as required on page 2 of this packet. Applications will not be considered complete until all required documents are received by the City of Chowchilla.

For questions, contact:

City of Chowchilla
Community Engagement Department
130 S. Second Street
Chowchilla, California 93610
(559) 665-8615
[email protected]
Application Deadline
All applications and all supporting documentation must
be submitted to the City Clerk by 5:00 p.m. on the
Thursday, four weeks before the target City Council
meeting to be considered timely.
2 APPLICATION INSTRUCTIONS
Please refer to the CCF manual for a complete eligibility and application requirements list.

APPLICATIONS FOR GRANT REQUESTS
EQUAL TO OR LESS THAN $5,000: Applicants applying for grants that total under $5,000 per project are only required to complete SECTION ONE (General Information) of the application.

Applicants must also submit the required documentation requested by the City.

OVER $5,000:

Applicants applying for grants over $5,000 are required to complete the entire application and submit the required documentation requested.

Please note: Only ONE application may be submitted per project.

RESPONSES
Due to the number of submissions and the need to provide a quick turnaround, the City Council has requested brief and concise justifications. A large response does not guarantee approval and/or funding.

SUBMISSION PROCESS
All applications and all supporting documentation must be submitted to the City Clerk by 5:00 p.m. on Thursday, four weeks before the target City Council meeting, in order to be considered timely.

EMERGENCY APPLICATIONS
Applications that are submitted on an emergency basis will be accepted; however, funds and timely processing are not guaranteed. In addition to the completed application, the applicant must submit a written statement that demonstrates why it was not possible to participate in the formal application process and the time frame for the request.

REQUIRED DOCUMENTATION
If requested by the City, the following documentation is needed in addition to the application form. Applications will not be considered complete until ALL requested documentation has been received by the City of Chowchilla.

If a 501(c) (3) or other Not-for-Profit status organization: If the items below are checked, the documents are required before consideration of the grant. ☐ Nonprofit Status: Attach a copy of your 501(c) (3) or other Not-for-Profit status, if applicable.
☐ Financial Documents: Attach a copy of the most recently completed agency audit and Federal Form 990, if applicable.
☐ Governing Body Authorization: A resolution or written endorsement by your governing body authorizing this application, if applicable.
☐ Disclosure of Interest: All Applicants shall disclose whether any Director, Board Member, or employee of the applicant has a family interest, employment interest, or ownership interest in the applicant’s use of the CCF funds being requested. 3 CCF FUND APPLICATION FORM
SECTION ONE: GENERAL INFORMATION
Organization:

Name of
Project:

Contact
Person: Title:

Address:

City: State: Zip:

Telephone/Ext:

E-mail:

Federal Employer Identification Number: N/A □
Is your organization required to file a Federal 990 Form? Yes □ No □ Total cost of project/event: $
Cost of city services requested in this application (if applicable): $ Cost of capital funding requested in this application (if applicable): $ For a donation or sponsorship, what amount are you requesting? $ Total funding requested in this application: $
Percent of project /event cost being requested: %
Anticipated attendance/volunteers: /
What is the number of years the project/event has been in existence? How many years has your project/event previously been supported by the CCF? How many years does the organization anticipate requesting CCF funding? If this is for an event, does it serve to benefit the community?

Is there a conflict of interest as defined in the Chowchilla Municipal Code? Yes □ No □ If Yes – please identify:

Each applicant must disclose whether any Director, Board Member, or employee of the organization receiving funds has a family interest, employment interest, or ownership interest in the organization’s use of the CCF funds being requested.
4 SECTION ONE: GENERAL INFORMATION (Continued)
Objectives and Evaluation: Please provide details about the following:
a. The objectives of the project/event.

PROJECT/EVENT DESCRIPTION
In the space below:
a. Briefly describe the project/event for which you are requesting funds. b. Demonstrate a need for supplemental funding through the CCF fund.

Printed Name: Title:

Certification:
• The undersigned certifies that to the best of his or her knowledge and belief, data in this application and its attachments are true and correct, the document has been duly authorized by the governing body of the organization, and the organization will comply with all regulations and guidelines applicable to the City of Chowchilla, as applicable.
• Submission of this application does not guarantee approval and/or funding. • The applicant agrees that this application is a public document and is subject to the Freedom of Information Act. • The applicant has read and understands the CCF Fund Manual and the regulations contained therein. • The undersigned has the authority to sign and submit this application on behalf of the organization. 5 Authorized Signature: Date:

SECTION TWO: PROJECT/EVENT SUPPLEMENTAL INFORMATION

2.1 Organizational History: Please briefly describe the individual/organization, including:
a. Brief history
b. Demonstrated ability to carry out the project

2.2 Type of Project/Event: Which of the following applies to your project/event? New/Start-up Project/Event (First 1-3 years of the project) Yes □ No □ Ongoing / Continual Project/Event Yes □ No □

2.5 Longevity of Capital Purchase: If CCF funds will be used for a capital purchase, indicate the expected life of the item.

2.6 Proceeds: If the project/event is a fundraiser, explain who will receive the proceeds.

2.7 Location: Provide the location of your project/event. If a location has not been secured, list the venue(s) that are being considered.
6 SECTION THREE: IMPACT TO CHOWCHILLA COMMUNITY

3.1 Benefit: Please describe the benefit to local businesses and the Chowchilla community.

3.2 Advertising/Marketing Plan: Please explain the following:
a. What is the plan to advertise/market the project or event to the Chowchilla community? b. Who is the target audience?

3.3 Collaboration: Please describe any collaborative arrangements that have been developed with other organizations to either fund or otherwise implement the project.

3.4 Accessibility: Please describe the event accessibility plan, if applicable. 7 SECTION FOUR: PROJECT/EVENT FINANCES

4.1 PROJECT/EVENT REVENUES

PLEASE INDICATE PRIVATE, FEDERAL, STATE, FOUNDATION OR OTHER SOURCES Source of Funds and
Description of Terms
Prior Year
Revenue
Source of Funds and
Description of Terms
Current Year
Projected
Revenue
Example: Grant $5,000 Example: Grant $5,000
☐ Check Box if Not Applicable
Total: Total:

4.2 ANTICIPATED IN-KIND CONTRIBUTIONS
Type of Contribution Total Value
Example: Printing $500
TOTAL:

Note: An in-kind contribution is a non-cash donation, contribution, or gift that can be given at cash value.

4.3 Description of CCF Fund Request: Please list the items for which you are requesting CCF funding.

GENERAL OPERATING/RENTAL FEES
Expenses Current Year
Budget
CCF
Request
Example: Facility Rental $400 $400
Total Expenses:

CITY SERVICES
Current Year
Budget
CCF
Request
$500 $500
8 Total Expenses:

SALARY/ADMINISTRATION
Expenses
Description of Position and
How it Relates to the
Project/Event
Current Year
Budget
CCF
Request
Example: Salary for Artist $2,000 $1,000
Total Expenses:

Do any of the employees or parties listed above have a family interest, employment interest, or ownership interest in the applicant’s use of the requested CCF funds? Yes □ No □

PROJECT/EVENT MATERIALS/OVERHEAD COSTS
Expenses Current Year
Budget
CCF
Request
Example: Printing/Advertising $500 $500
Total Expenses:

CAPITAL PURCHASES
For this grant, the City of Chowchilla defines a capital purchase as a single item that exceeds $1,000 and has a useful life of more than one year.

Expenses Current Year
Budget
CCF
Request
Example: Statue $5,000 $5,000
If yes, please explain:
9 Total Expenses:

MISCELLANEOUS
Expenses Current Year
Budget
CCF
Request
Total Expenses:

4.5 Partial Funding: As briefly as possible, please describe the following:
a. What would happen to the project/event if it did not receive CCF funds? b. How would partial funding affect the scope or scale of the project/event? c. At what funding level would the project not be possible? SECTION FIVE: (INTERNAL USE ONLY) STAFF RECOMMENDATIONS Community Engagement Department:

This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
Finance Department:

This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
10 3:12 PM
12/05/25
Accrual Basis
Chowchilla District Chamber Of Commerce
Profit & Loss Budget vs. Actual
January 1 through December 5, 2025
TOTAL
Jan 1 - Dec 5, 25 Budget $ Over Budget % of Budget 2026 Budget Ordinary Income/Expense
Income
ANNUAL DUES 10,126.83 10,000.00 126.83 101.27% $ 10,000.00 CERTIFICATE OF ORIGIN 15,000.00 16,741.94 -1,741.94 89.6% $ 15,000.00 CITY CONTRIBUTION 7,000.00 7,000.00 0.00 100.0% $ 7,000.00 DONATION 0.00 0.00 0.00 0.0%
PROMOTIONS 44,855.27 27,906.50 16,948.77 160.73%
Car Show -Income $ 20,000.00
Awards Dinner - Income $ 20,000.00
INTEREST INCOME 891.00 $ 600.00
ROLLOVER FROM PREVIOUS YEAR 0.00 0.00 0.00 0.0%
Total Income 78,002.06 61,648.44 16,353.62 126.53% $ 72,600.00 Expense
Accountant Fees 419.40 400.00 19.40 104.85% $ 420.00
Advertising 400.54 0.00 400.54 100.0% $ 400.00
City Events $ 400.00
Computer/Web Hosting Subscrip. 4,174.08 4,738.19 -564.11 88.09% Dues 405.00 280.00 125.00 144.64%
Insurance 2,092.94 1,294.52 798.42 161.68% $ 2,200.00
Local Support 1,290.49 1,175.00 115.49 109.83% $ 1,000.00 MEETINGS 877.62 1,116.13 -238.51 78.63% $ 1,000.00
Office Expense 4,175.84 3,088.17 1,087.67 135.22% $ 8,200.00 Other Expense 115.47 435.70 -320.23 26.5% $ 200.00
Payroll Expenses 33,143.90 35,000.00 -1,856.10 94.7% $ 33,000.00 Promotion Exp. 19,970.82 18,764.67 1,206.15 106.43%
Car Show -Expense $ 4,000.00
Awards Dinner - Expense $ 14,000.00
Subscriptions 236.20 240.93 -4.73 98.04% $ 250.00
Total Expense 67,302.30 66,533.31 768.99 101.16% $ 65,070.00 Net Ordinary Income 10,699.76 -4,884.87 15,584.63 -219.04% Net Income 9,808.76 -4,884.87 14,693.63 -200.8% $ 7,530.00