AGENDA
City Council / Redevelopment Successor
Agency Joint Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, August 25, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chamber is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceedings.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes. • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9 (d) (1)
Name of Case: Chowchilla Real Estate Holdings, LLC v. City of Chowchilla, Madera Superior Court Case No. MCV090718
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
City Council Meeting AGENDA August 25, 2026
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the August 11, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the July 2026 Financials Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Road 15 ½ Rehabilitation Project (Ensminger)
3.4 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Berenda Slough Water Extension Project (Ensminger)
3.5 Consideration and Adoption of a City Council Resolution Approving the Master Agreement Between the Madera County Transportation Commission and the City of Chowchilla for the Fiscal Year 2025/2026 Allocation of Regional Surface Transportation Program (RSTP) Exchange Funding and Authorizing the City Administrator or designee to sign the Necessary Claim Forms to Obtain Future Funding (Ensminger)
City Council Meeting AGENDA August 25, 2026
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Introduction and First Reading of and Ordinance Dissolving the City of Chowchilla Community Facilities District No. 2006-1, and Taking Related Actions (Pruett) ANNOUNCEMENTS – Section 7
SEP 7 LABOR DAY, CITY OFFICES CLOSED
SEP 8 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
SEP 14-16 ICSC@WESTERN, SAN DIEGO CONVENTION CENTER
SEP 16 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM SEP 19 CLASSIC CAR & CUSTOM BIKE SHOW, VETERANS MEMORIAL PARK, 8:30AM SEP 23-25 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, ANAHEIM CONVENTION CENTER
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 20th day of August, 2026 at or before 5:00 pm.
August 25, 2026 City Council Meeting |3:00pm Closed Session - 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/87825936177?pwd=yZGg7fL1x0UIlDlZaQMH1Sb2Ftzodo.1 Passcode: 975 572
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 878 2593 6177
Passcode: 975 572
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, August 11, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, Deputy City Clerk Vanessa Galvez-Escobar • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None PUBLIC ADDRESS – CLOSED SESSION
None
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: None.
PLEDGE OF ALLEGIANCE
INVOCATION: Jeff Troost
PRESENTATIONS/WORKSHOP - Section 1
1.1 Certificate of Recognition for Quinnley Robinson
PUBLIC ADDRESS
Tammie LaMenttina, A resident requested follow-up on concerns previously submitted and reported drainage issues at 15th Street and Alameda Avenue. Staff confirmed her updated contact information was received and forwarded to the appropriate departments for follow-up regarding both concerns.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
City Council Meeting MINUTES August 11, 2026
Council Member Ahmed reported on the County Economic Development Commission meeting.
The Commission provided an update regarding social media and policy, as well as the industrial and retail vacancy rate, which increased to 7.7% in the third quarter from 6.1%. Councilmember Ahmed requested that staff look into whether comparable data is available for the City of Chowchilla to determine trends in local industrial and retail vacancies.
Council Member Barragan provided an update regarding the Greenhills project and thanked City staff for their responsiveness and assistance over the past several weeks, including on weekends.
He specifically recognized staff members who responded to calls and helped ensure issues were addressed promptly.
Mayor Smith reported on the recent Task Force meeting, which was well attended. He introduced members of the Task Force to Rising Empowerment Sports Ministries, an organization that works with youth through athletics, mentorship, faith, education, and community engagement. The organization began in Atwater and is now working with Merced and has reached out regarding potential opportunities in Chowchilla. Mayor explained that the program may provide opportunities for local youth who need additional support and may also assist families with the cost of participation for youth who cannot afford to join a team. The organization will be vetted to determine whether the program would be a good fit for the community. He expressed appreciation for the opportunity to introduce the organization to the Task Force.
2.2 STAFF VERBAL REPORTS
Chief Palmer reported 1,089 calls for service, 503 proactive activities, 32 misdemeanor arrests, 5 felony arrests, and 25 citations. He also shared condolences regarding the passing of Service Officer Ryan Hunter, who served the city for 17 years.
Fire Chief Gaumnitz reported 132 calls for service in July, including 22 fire calls, 16 vegetation/other fires, 5 structure fires, 1 transportation fire, 3 hazardous situations, 78 medical calls, 23 of which involved trauma, and additional public service, non-emergency, canceled, and false alarm responses. Chief Gaumnitz also provided an update on potentially reallocating $300,000 previously designated as a match for a training tower toward the City’s engine replacement fund.
Public Works Director Ensminger provided an update on the Fairmead project and reported that the service agreement for wastewater services outside the City’s service boundaries was finalized and will move forward for execution.
Community & Economic Development Director Munoz reported continued work with developers and property owners and announced a new business, Compost Landscape Supply, at 1008 Robertson Boulevard, projected to open September 1.
Director of Recreation & Community Engagement Wisener reported the conclusion of the summer swim program, with 1,844 youth and 803 adult swimmers. Staff thanked Chowchilla High School for its partnership. Staff also promoted the upcoming Community Paint Night and fall recreation activities, including a new 6:00 a.m. Chowchilla Fit class.
City Administrator Pruett reported on active grant applications, including the proposed linear park, additional pickleball courts, water and sewer master plan updates, and the Kings Avenue storm drain project. Staff also provided an update on grant efforts for the roundabout project and wastewater treatment plant infrastructure improvements. He reported on discussions with Southland regarding potential assistance with needed wastewater treatment plant infrastructure upgrades. Staff also provided an update on the Ventura Avenue project, which is expected to be completed before school begins. The project includes striping, concrete, walls, painting, and City Council Meeting MINUTES August 11, 2026
relocation of the flashing stop sign. Staff clarified that the Fairmead consolidation project will add approximately 0.9 MGD of additional treatment capacity, increasing overall capacity by approximately 50%, but will not address needed repairs to the City’s existing treatment systems.
CONSENT CALENDAR – Section 3
3.1 Approval of the July 28, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the July 2026 Check Register Report (Seeto)
3.3 Consideration and Adoption of a City Council Resolution Authorizing the Federal Funding Under FTA Section 5311 (49 USC Section 5311) and/or 5339 (49 USC Section 5339) with California Department of Transportation (McClendon) Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
4.1 Consideration and Adoption of a City Council Resolution Confirming Diagram and Assessments and Approving the Levy and Collection of the Annual Assessments for Landscape Maintenance and Lighting District No. 90-1 for Fiscal Year 2026-2027 (Ensminger)
Mayor Simth opened the public hearing at 4:26pm. No one came forward for or against the item.
Mayor Smith closed the public hearing at 4:26pm.
Motion by Council Member Chavez, Seconded by Mayor Pro Tem Barragan to Adopt City Council Resolution #55-26, Confirming Diagram and Assessments and Approving the Levy and Collection of the Annual Assessments for Landscape Maintenance and Lighting District No. 90-1 for Fiscal Year 2026-2027. Motion passed unanimously by roll call vote.
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Approving an Allocation from the Council Contingency Fund to the Chowchilla-Madera County Fair for the Ride for Heroes Rodeo Event (Wisener)
Motion by Mayor Pro Tem Barragan, Council Member Ahmed to Adopt City Council Resolution #56-26, Approving an Allocation from the Council Contingency Fund to the Chowchilla-Madera County Fair for the Ride for Heroes Rodeo Event. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS – Section 7
AUG 14 COMMUNITY PAINT NIGHT, CHOWCHILLA SENIOR CENTER, 6PM AUG 25 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
SEP 14-16 ICSC@WESTERN, SAN DIEGO CONVENTION CENTER
SEP 19 CLASSIC CAR & CUSTOM BIKE SHOW, VETERANS MEMORIAL PARK, 8:30AM SEP 23-25 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, ANAHEIM CONVENTION CENTER City Council Meeting MINUTES August 11, 2026
ADJOURNMENT
Mayor Smith Adjourned the August 11, 2026 Regular City Council Meeting at 4:31 p.m.
ATTEST: APPROVED:
Vanessa Galvez-Escobar, Deputy City Clerk Mayor, Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: August 25, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: July 2026 Budget vs Actual and Balance Sheet
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the July 2026 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update. Attached is a new version of the monthly Budget to Actual report that shows more detail. The Balance Sheet remains the same. The template is in-progress and will have additions/deletions throughout this year.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the major departments within the General Fund. The Budget vs Actual shows the year-to-date actuals through the current month compared to the current year amended budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to Finance with enough time before the meeting for staff to research them.
FISCAL IMPACT:
None.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue 8,600 284
284 8,600
Expenses
Salaries & Benefits 53,624 2,261
General O/M 28,280 99
Contingency 25,000 3,500
Employee Training 26,500 1,350
Contract Services - -
Liability Insurance 5,263 -
VME - -
Fleet - -
CIP - -
Transfers Out - -
Overhead - -
7,210 138,667
Net (6,925) (130,067)
Fund-Dept 100-1605 100-1605
Vehicles, machinery or equipment
Overhead is calculated quarterly.
City Council
Office Supplies, Council Meeting Expense, Employee
Relations, Cell Phones, Public Relations
Council Training and Professional Memberships
This is generally recorded quarterly with the first
payment due end of August.
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue - -
- -
Expenses
Salaries & Benefits 249,919 21,009
General O/M 29,240 2,699
Elections 60,000 -
Employee Training 10,500 -
Contract Services 19,500 11,327
Liability Insurance 20,338 -
VME - -
Fleet - -
CIP - -
Transfers Out - -
Overhead - -
35,035 389,497
Net (35,035) (389,497)
Fund-Dept 100-1610 100-1610
This is generally recorded quarterly with the first
payment due end of August.
Vehicles, machinery or equipment
Overhead is calculated quarterly.
City Clerk
Office Supplies, Cell Phones, Fuel, Advertising,
Recording Fees
Employee Training and Professional Memberships
CivicPlus, Annual Online Code, Records Retention
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue - -
- -
Expenses
Salaries & Benefits 343,663 30,457
General O/M 359,760 25,662
Employee Training 5,000 -
Contract Services 116,600 16,814
Liability Insurance 25,494 -
VME - -
Fleet 26,931 1,036
CIP - -
Transfers Out 982,967 404,138 Bond transfers, streets, and RMRA 478,108 1,860,415
Net (478,108) (1,860,415)
Fund-Dept 100-1705 100-1705
Enterprise vehicle leases
General Services
Postage, Office Supplies, Bank Service Fees, Cell
Phones, Janitorial, Building O/M, Energy (PG&E)
Employee Training and Professional Memberships
This is generally recorded quarterly with the first
payment due end of August.
Vehicles, machinery or equipment
3,000 Causey
4,000 CalOpps
16,000 ClearGov
9,500 Grover
2,500 Healthwise
4,000 Navia
8,600 NeoGov
54,000 Townsend
10,000 Wulf
5,000 Misc
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue - -
- -
Expenses
Salaries & Benefits 389,015 66,204
General O/M 2,140 202
Employee Training 15,650 675
Contract Services - -
Liability Insurance 36,514 -
VME - -
Fleet - -
CIP - -
Transfers Out - -
Overhead 112,858 -
67,081 556,177
Net (67,081) (556,177)
Fund-Dept 100-1710 100-1710
Overhead is calculated quarterly.
City Administration
Office Supplies, Publications, Cell Phones
Employee Training and Professional Memberships
This is generally recorded quarterly with the first
payment due end of August.
Vehicles, machinery or equipment
Expenses are outpacing budget projections because of
the yearly payment for the PERS Unfunded Actuarial
Liability (26k)
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue 4,500 603
603 4,500
Expenses
Salaries & Benefits 785,226 95,107
General O/M 6,100 265
Audit 53,062 -
Employee Training 7,000 -
Contract Services 8,000 -
Liability Insurance 60,431 -
VME - -
Fleet - -
CIP - -
Transfers Out - -
Overhead 96,511 -
95,372 1,016,330
Net (94,769) (1,011,830)
Fund-Dept 100-1720 100-1720
Vehicles, machinery or equipment
Overhead is calculated quarterly.
Finance
Expenses are outpacing budget projections because of
the yearly payment for the PERS Unfunded Actuarial
Liability (37k)
Office Supplies, Cell Phones, Vending Machine
Employee Training and Professional Memberships
This is generally recorded quarterly with the first
payment due end of August.
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Fines 43,000 2,469
POST 12,000 -
Prop 172 58,000 -
State Grant 200,000 -
Campus Resource 170,672 -
Transfers In 1,391,958 -
Miscellaneous Revenue 12,000 5,812
8,281 1,887,630
Expenses
Salaries & Benefits 4,257,970 515,421
General O/M 346,000 18,547
Employee Training 43,500 1,279
Contract Services 78,000 38,718
Liability Insurance 301,810 -
Buildings & Improvements - 92,000
VME 109,000 -
Fleet 277,870 13,212
CIP 575,000 -
Transfers Out 242,454 194,630
Overhead 410,437 -
781,806 6,734,041
Net (773,525) (4,846,411)
Fund-Dept 100-2610 100-2610
Body Cameras, Dispatch Chairs, Furniture, Drone,
Radar Signs
Enterprise vehicle leases and upfitting
Communications Tower, Camera system
Overhead is calculated quarterly.
Pension Obligation Bonds
Measure N
Police
Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Building O/M, Animal Shelter, Energy (PG&E), Vehicles, Fuel, K-9, Lab/Fingerprinting, Prisoner O/M
Employee Training and Professional Memberships
33,000 RIMS
15,000 Frontline Wellness
5,000 Phoenix
4,000 Motorola
6,000 Capture Tech
8,000 Evidence Audit
7,000 Other
This is generally recorded quarterly with the first
payment due end of August.
Stairwell, Men's bathroom/dispatch, Evidence Bay
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue 2,800 75
75 2,800
Expenses
Salaries & Benefits 229,408 24,031
General O/M 150,500 5,390
Employee Training 5,000 -
Contract Services 19,000 4,940
Liability Insurance 17,001 -
Fire Volunteer 15,000 15,000
VME - -
Fleet 46,800 1,946
CIP 375,000 -
Transfers Out - -
Overhead 54,979 -
51,307 912,688
Net (51,232) (909,888)
Fund-Dept 100-2705 100-2705
Stipends for volunteer firefighters
Vehicles, machinery or equipment
Enterprise vehicle leases
Overhead is calculated quarterly.
Fire Engine
Fire
Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Radio, Program Supplies,
Building O/M, Energy (PG&E), Vehicles, Fuel
Employee Training and Professional Memberships
11,670 First Tech, Protech, Lexipol, Active 911, Fire
Engineering/Clarion
This is generally recorded quarterly with the first
payment due end of August.
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Building Permits 400,000 17,424
Pass-through Revenues 412,000 17,248
Miscellaneous Revenue 65,300 1,332
36,004 877,300
Expenses
Salaries & Benefits 615,954 57,179
General O/M 19,610 7,396
Employee Training 14,460 3,000
Contract Services 93,000 8,000
Liability Insurance 47,341 -
Pass-through Expenses 361,200 -
VME - -
Fleet - -
CIP - -
Transfers Out - -
Overhead 68,423 -
75,574 1,219,988
Net (39,571) (342,688)
Fund-Dept 100-4705 100-4705
Enterprise vehicle leases
Strong Motion, SB1473, SB1186, Abatement, Developer
Project, Enroachment, Plan Checks
Strong Motion, SB1473, SB1186, Abatement, Developer
Project, Enroachment, Plan Checks
Community
Development
Overhead is calculated quarterly.
Office Supplies, Publications, Cell Phones, Vehicle O/M, Fuel, Community Marketing, Advertising, Recording
Fees, LAFCO Fees
Employee Training and Professional Memberships
36,000 QK
30,000 Precision
5,000 Self-Help
12,000 CWB
10,000 Other
This is generally recorded quarterly with the first
payment due end of August.
Vehicles, machinery or equipment
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Miscellaneous Revenue 500 -
- 500
Expenses
Salaries & Benefits 453,380 49,021
General O/M 137,580 9,503
Employee Training 600 600
Contract Services 10,800 -
Liability Insurance 29,096 -
Buildings & Improvements - -
VME - -
Fleet 64,595 4,479
CIP 622,500 -
Transfers Out - -
Overhead 135,585 -
63,603 1,454,136
Net (63,603) (1,453,636)
Fund-Dept 100-6620 100-6620
Enterprise vehicle leases and upfitting
347,500 Ed Ray Lighting
275,000 Pickleball Courts
Overhead is calculated quarterly.
Parks
Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Building O/M, Energy
(PG&E), Landscaping, Vehicles, Fuel
Employee Training and Professional Memberships
General Engineering
This is generally recorded quarterly with the first
payment due end of August.
City of Chowchilla
General Fund Financial Statements
July 31, 2026
Budget Actual
Revenues
Park Rentals 1,800 6,000
Sports Programs - 11,000
Donations - 15,000
Miscellaneous Revenue 4,000 864
2,664 36,000
Expenses
Salaries & Benefits 225,000 28,260
General O/M 51,950 2,500
Employee Training 1,800 -
Contract Services 45,000 3,036
Liability Insurance 18,550 -
Community 41,000 20,000
Buildings & Improvements - -
VME - -
Fleet - -
CIP - -
Transfers Out - -
Overhead - -
53,796 383,300
Net (51,132) (347,300)
Fund-Dept 100-6625 100-6625
Overhead is calculated quarterly.
Chowchilla Rotary downtown beautification
Community Relations
Office Supplies, Event & Program Supplies, Operating
Equipment, Recruitment, Cell Phones, Marketing
Employee Training and Professional Memberships
Party in the Park, Paint Night, Stargazing Event, Music in the Park, Movies in the Park
This is generally recorded quarterly with the first
payment due end of August.
8/11/2026 12:05:42 PM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 07/31/2026
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 2,979.03
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 48,839.58
100-0100-0221 A/R - Non Governmental -171.39
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 132,077.38
100-0100-0226 Advance to Other Funds 84,585.28
100-0100-0227 Liens Receivables General Fund 204,570.29 100-0100-0228 Pending Charges or Refunds 0.01
100-0100-0229 A/R Business License -28.00
100-0100-0230 Accounts Receivable-Utilities 150.00
100-0100-0244 Deposit for Sec. 125 1,278.90
100-0100-0291 Prepaid Expenses 28,958.01
100-0100-1900 Claim On Cash 9,431,014.22
Total Assets: 9,936,453.31 9,936,453.31
Liability
100-0200-0422 Bonds for Work-Refundable 1,500.00
100-0200-0426 Manual Payables 1,625.96
100-0200-0480 Deferred Revenue 157,935.77
100-0200-0482 Unavailable Lease Revenue 25,411.68
100-0200-2901 Accounts Payable Pending 223,515.80
Total Liability: 409,989.21
Equity
100-0300-0601 Fund Balance 10,013,409.85
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 84,585.28
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 11,015,432.82
Total Revenue 223,220.36
Total Expense 1,712,189.08
Revenues Over/Under Expenses -1,488,968.72
Total Liabilities, Equity and Current Surplus (Deficit): 9,936,453.31 Total Equity and Current Surplus (Deficit): 9,526,464.10
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: August 25, 2026
AGENDA SECTION: Consent
SUBJECT: Approval of a Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Road 15 ½ Rehabilitation Project PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution accepting the improvements and authorizing filing of the Notice of Completion for the Road 15 ½ Rehabilitation project.
BACKGROUND:
On April 29th, 2026, the City entered into a construction services agreement with Hensley’s Paving and General Engineering with project work to include:
1. Pavement rehabilitation overlay for Road 15 ½ from Ave 24 ½ to Mariposa Ave
2. Annual street preventative maintenance
As authorized by City Council, construction was started by Hensley’s Paving and General Engineering shortly thereafter and was completed by July 17th, 2026.
REASON FOR RECOMMENDATION:
The Contractor, Hensley’s Paving and General Engineering, has completed the work required for the Project. The City’s Public Works Department has inspected the improvements required by the Project and all of the improvements have been completed. The City must accept the improvements and file the Notice of Completion in order to closeout the Project.
FISCAL IMPACT:
The Council approved budget for the project and final costs is as follows:
Council Approved Amount
Construction Costs
Contract $369,824.53
Contingency $200,428.84
CM/Inspection/Testing $58,600.00
Total Construction $628,853.37
Available Construction Funding
RMRA $359,000.00
Measure T – RTP $230,000.00
Gas Tax $300,000.00
Total Available Construction Funding $889,000.00
Final Closeout Amount
Construction Costs
Contract $369,824.53
Change Order $63,755.56
Plans/Specs/Bid Support $62,600.00
Technicon Engineering $3,800.00
CM/Inspection/Testing $49,814.90
Total Construction $549,794.99
Final Closeout Costs
RMRA $359,000.00
Measure T – RTP $190,794.99
Gas Tax $0
Total Final Closeout Costs $549,794.99
ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notice of Completion with Madera County Recorder.
2. Release of 5% retention in the amount of $21,679.00 to Hensley’s Paving and General Engineering after 60-day retention holding period.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION FOR THE ROAD 15 ½ REHABILITATION PROJECT
WHEREAS, Hensley’s Paving and General Engineering, has completed the work for the Road 15 ½ Rehabilitation Project; and
WHEREAS, the City’s Public Works Inspector has inspected the improvements required by the City and all improvements required by the City have been completed; and WHEREAS, the Director of Public Works recommends acceptance of the Road 15 ½ Rehabilitation Project and requests City Council to authorize the Director of Public Works or Designee to record the Notice of Completion for the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The above recitals are true and correct.
2. The City Council accepts the Road 15 ½ Rehabilitation Project.
3. The Director of Public Works or Designee is authorized to record the Notice of Completion.
4. The Finance Department is authorized to release retention to Hensley’s Paving and General Engineering after a 60-day retention holding period.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of August, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.4
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THE AGENDA
Meeting of: August 25, 2026
AGENDA SECTION: Consent
SUBJECT: Approval of a Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Berenda Slough Water Extension Project
PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution accepting the improvements and authorizing filing of the Notice of Completion for the Berenda Slough Water Extension project.
BACKGROUND:
On August 26th, 2025, the City entered into a construction services agreement with Rolfe Construction with project work to include the extension of water main stub outs on Chowchilla Blvd from Avenue 24 ½ to Avenue 24, and on Avenue 24 from Chowchilla Blvd to SR 99 to cross over the Berenda Slough.
As authorized by City Council, construction was started by Rolfe Construction shortly thereafter and was completed by August 17th, 2026.
REASON FOR RECOMMENDATION:
The Contractor, Rolfe Construction, has completed the work required for the Project. The City’s Public Works Department has inspected the improvements required by the Project and all of the improvements have been completed. The City must accept the improvements and file the Notice of Completion in order to closeout the Project.
FISCAL IMPACT:
The Council approved budget for the project and final costs is as follows:
Council Approved Amount
Construction Costs
Contract $219,460.00
Total Construction $219,460.00
Available Construction Funding
ARPA $143,266.00
Gas Tax $ 76,734.00
Total Available Construction Funding $220,000.00
Final Closeout Amount
Construction Costs
Contract $219,460.00
Change Orders $ 43,161.00
Total Construction $262,621.00
Final Closeout Costs
ARPA $219,460.00
Water Fund $ 43,161.00
Total Final Closeout Costs $262,621.00
ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notice of Completion with Madera County Recorder.
COUNCIL RESOLUTION NO # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION
FOR THE BERENDA SLOUGH WATER EXTENSION PROJECT
WHEREAS, Rolfe Construction, has completed the work for the Berenda Slough Water Extension Project; and
WHEREAS, the City’s Public Works Inspector has inspected the improvements required by the City and all improvements required by the City have been completed; and WHEREAS, the Director of Public Works recommends acceptance of the Berenda Slough Water Extension Project and requests City Council to authorize the Director of Public Works or Designee to record the Notice of Completion for the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The above recitals are true and correct.
2. The City Council accepts the Berenda Slough Water Extension Project.
3. The Director of Public Works or Designee is authorized to record the Notice of Completion.
4. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of August, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.5
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TO RETURN TO
THE AGENDA
Meeting of: August 25, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution and Master Agreement between Madera County Transportation Commission (MCTC) and the City of Chowchilla for the Fiscal Year (FY) 2025/2026, in regard to the allocation of RSTP Exchange Funding
PREPARED BY: Christina Soares, Administrative Analyst
PRESENTED BY: Dustin Ensminger, Director of Public Works ATTACHMENTS: Resolution, 2025/2026 Master Agreement, Application for RSTP Exchange Funds
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff recommends that the City Council approve the Resolution and Master Agreement between Madera County Transportation Commission (MCTC) and the City of Chowchilla for the Fiscal Year 2025/2026.
BACKGROUND:
The Regional Surface Transportation Program (RSTP) was established by California state Statute utilizing Surface Transportation Program Funds per Section 133 of Title 23 of the United States Code. This program provides flexible funding that may be used by States and localities for projects to preserve and improve the conditions and performance on any Federal-aid highway, bridge and tunnel projects on any public road, pedestrian and bicycle infrastructure, and transit capital and intercity passenger projects. RSTP funds cannot be used on a road Federally functionally classified as a local road, and can only be used on roads classified as: minor collector, major collector, minor arterial, principal arterial, freeway or interstate.
MCTC allocates RSTP funds annually to the City of Chowchilla. The Department of Transportation (DOT) requires an annual approval of a resolution authorizing the use of RSTP funds as well as confirmation of eligible or qualified expenditures which must be requested by application for reimbursement. The Master Agreement commits the City to the terms of these requirements set forth and monitored by MCTC.
REASON FOR RECOMMENDATION:
In order to receive RSTP funds, the Department of Transportation in conjunction with MCTC requires an annual renewal of the Master Agreement to authorize the distribution of RSTP funds for FY 2025/2026.
FISCAL IMPACT:
None
ALTERNATIVES:
Not to approve the agreement between MCTC and the City of Chowchilla and not receive funds from RSTP.
ACTIONS FOLLOWING APPROVAL:
Upon signing of the Resolution and Master Agreement, the Master Agreement is to be submitted to MCTC.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING THE MASTER AGREEMENT BETWEEN THE MADERA COUNTY TRANSPORTATION COMMISSION AND THE CITY OF CHOWCHILLA FOR THE FISCAL YEAR 2025/2026 ALLOCATION
OF REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP) EXCHANGE FUNDING AND
AUTHORIZING CITY ADMINISTRATOR OR DESIGNEE TO SIGN NECESSARY CLAIM FORMS TO
OBTAIN FUTURE FUNDING
WHEREAS, the City of Chowchilla is entitled to receive $ 208,054 of Regional Surface Transportation Program (RSTP) funds in the 2025/2026 Fiscal Year; and, WHEREAS, the City of Chowchilla has reserved $ 208,054 for future projects; and, WHEREAS, said allocations are available to fund qualified and eligible expenditures incurred within the Transit and Street Maintenance Activities of the City as are reflected in Exhibit A to the Attached Master Agreement; and,
WHEREAS, to receive its annual allocation of RSTP funds, the City must agree to the terms presented in the attached Master Agreement and subsequently submit funding applications seeking reimbursement for the expenditure of funds on eligible projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The above recitals are true and correct
2. The Master Agreement between Madera County Transportation Commission and the City of Chowchilla regarding the use of RSTP allocations for the 2025/2026 fiscal year is hereby approved as shown in Attachment A, which is incorporated by reference herein.
3. The City Administrator or designee is authorized to complete and sign future funding applications necessary to obtain reimbursement of funds expended on eligible projects.
4. The Resolution shall take effect immediately.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of August, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
__________________________________
Mayor Kelly Smith
ATTEST:
_____________________________________
Joann McClendon, CMC, City Clerk
1 MASTER AGREEMENT BETWEEN THE
MADERA COUNTY TRANSPORTATION COMMISSION
AND THE CITY OF CHOWCHILLA
FOR THE FISCAL YEAR 2025/26 ALLOCATION OF RSTP EXCHANGE FUNDING This agreement is made on August 25, 2026 by and between the City of Chowchilla, a public body, hereinafter referred to as “Recipient,” and the Madera County Transportation Commission, hereinafter referred to as “MCTC.”
WHEREAS, the MCTC is the state-designated Regional Transportation Planning Agency for Madera County; and
WHEREAS, as authorized by section 182.6(g) of the Streets and Highways Code, the MCTC has entered into a separate agreement with the State of California, through the Department of Transportation (Caltrans), to assign a defined portion of its annual Regional Surface Transportation Program (RSTP) apportionment to Caltrans in exchange for state funds for specified fiscal year(s); and
WHEREAS, the MCTC is authorized to use these exchanged funds (hereinafter RSTP Exchange Funds) to assist local agencies to promote projects which otherwise qualify for RSTP funds; and WHEREAS, it is contemplated by MCTC and the Recipient that the amount of funding and the projects designated in Exhibit A may change from time to time as set forth below; and WHEREAS, the MCTC has requested the Madera County Auditor-Controller to establish a separate fund for the Federal Apportionment Exchange Program and such a separate fund has been established.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, THE PARTIES HERETO AGREE AS FOLLOWS:
A. The MCTC agrees to allocate RSTP Exchange Funds paid by Caltrans under the Federal Apportionment Exchange Program only for projects as authorized under sections 133(b) and 133 (c) of Title 23, United States Code and Article XIX of the California State Constitution.
B. The Recipient agrees to use RSTP Exchange Funds only for the RSTP Exchange eligible project(s) described in Exhibit A.
C. The Recipient agrees to reimburse funds back to MCTC if it is determined that RSTP Exchange Funds were used for ineligible projects.
2 RSTP Exchange Agreement
1. ADMINISTRATIVE POLICIES
A. The projects described in Exhibit A, and the amounts allocated therefore, may be amended from time to time without changing the rest of this Master Agreement.
B. The Recipient agrees to submit a RSTP Monitoring report to MCTC every 6 months describing the progress towards completion for all projects listed in Exhibit A.
C. The Recipient agrees to mention MCTC’s role in funding the project in any press releases or media events held by the Recipient to promote a funded project.
D. The MCTC agrees to reimburse the Recipient within 30 days of receipt of an accurately completed claim form from the Recipient. The Recipient shall be reimbursed for actual incurred costs that are supported with documentation.
E. The Recipient agrees to cause the completion of the project(s) within three years from the date funds were approved, as recorded in Exhibit A. Failure to complete the project(s) in a timely basis shall allow MCTC to refuse reimbursement and to reprogram such funds for other purposes.
2. COST PRINCIPLES
A. Recipient agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
B. Recipient agrees to require its contractors and subcontractors to:
(1) use Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., to determine the allowability of individual project cost items; and
(2) comply with Federal administrative procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
3. THIRD PARTY CONTRACTING
A. Recipient shall not award a construction contract over $10,000 or other contracts over $25,000 on the basis of a noncompetitive negotiation for work to be performed using Funds without the prior written approval of Caltrans. This provision shall not apply to professional service contracts of the type which are required to be procured in accordance with Government Code Sections 4525 (d), (e), and (f).
3 RSTP Exchange Agreement
B. Recipient agrees that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as project costs only after those costs are incurred and paid for by the subcontractors and only if consistent with Paragraph 6, below.
C. In addition to the above, the audit requirements of third party contractor/ consultants with Recipient shall be consistent with Local Assistance Procedures Manual as published by Caltrans.
4. ACCOUNTING SYSTEM
Recipient, its contractors and subcontractors, shall establish and maintain an accounting system and records that properly accumulate and segregate expenditures by line item.
The accounting system of Recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment claims.
5. RIGHT TO AUDIT
For the purpose of verifying that funds paid hereunder are properly accounted for and proceeds are expended in accordance with the terms of this agreement, the Recipient, its contractors and subcontractors each agrees to grant Caltrans and/or the MCTC auditors access to the Recipient’s books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including but not limited to, the costs of administering those various contracts. All documents shall be made available for inspection by authorized Caltrans or MCTC agents at any time during project development and for a four-year period from date of completion of project or one year after the audit is completed or waived by Caltrans, whichever is later.
6. TRAVEL AND SUBSISTENCE
Payments to contractors and subcontractors for travel and subsistence expenses of Recipient forces and/or its contractors or subcontractors, claimed for reimbursement or applied as local match credit, shall not exceed rates authorized to be paid exempt nonrepresented State employees under current State of California Department of Human Resources (CalHR) rules. If the rates invoiced are in excess of those authorized CalHR rates, then Recipient is responsible for the cost difference and any overpayments shall be reimbursed to the MCTC on demand.
7. PROJECT COMPLETION
Recipient agrees to provide to the MCTC a short report summarizing total project costs and milestones, including before and after photos of the project, for each project within sixty (60) days of completion.
4 RSTP Exchange Agreement
8. GOVERNING LAWS
This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Madera shall be the proper venue for any dispute arising hereunder.
9. CONFLICT OF INTEREST
Recipient warrants that it presently has no interest and shall not acquire any interest during the term of this Agreement, which would directly or indirectly conflict in any manner or to any degree with its full and complete performance of all services under this Agreement.
10. CONSTRUCTION OF AGREEMENT
The parties agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any exhibit or amendment. To that end, it is understood and agreed that this Agreement has been arrived at through negotiation, and that neither party is to be deemed the party which prepared this Agreement within the meaning of Civil Code Section 1654. Section and paragraph headings appearing herein are for convenience only and shall not be used to interpret the terms of this Agreement.
11. WAIVER
Any waiver of any term or condition hereof must be in writing. No such waiver shall be construed as a waiver of any other term or condition herein.
12. SUCCESSORS AND ASSIGNS
This Agreement and all rights, privileges, duties and obligations hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns and heirs.
13. TIME IS OF THE ESSENCE
The parties mutually acknowledge and agree that time is of the essence with respect to every provision hereof in which time is an element. No extension of time for performance of any obligation or act shall be deemed an extension of time for performance of any other obligation or act, nor shall any such extension create a precedent for any further or future extension.
14. EXECUTION OF AGREEMENT
Any individual executing this Agreement on behalf of an entity represents and warrants that he or she has the requisite authority to enter into this Agreement on behalf of such entity and to bind the entity to the terms and conditions hereof. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. 5 RSTP Exchange Agreement
15. ENTIRE AGREEMENT
This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.
16. TERMINATION DATE
This Agreement shall remain in effect for a period of three (3) years from the date of this Agreement.
17. AMENDMENTS
Any changes to Exhibit A of the Agreement requested by the Recipient shall be implemented by a written amendment to Agreement and approved by both parties.
IN WITNESS WHEREOF, MCTC and Recipient execute this Agreement as follows:
MADERA COUNTY TRANSPORTATION COMMISSION
_________________________________ ___________
Patricia Taylor Date
Executive Director
Recipient:
CITY OF CHOWCHILLA
_______________________________ ___________
Rod Pruett Date
City Administrator
Approved as to Form:
_______________________________ ___________
Michael Prentice Date
City Attorney
Exhibit A
Application for RSTP Exchange Funds
RSTP APPLICATION
EXHIBIT A
MADERA COUNTY TRANSPORTATION COMMISSION
Application for RSTP Exchange Funds
Fiscal Year Cycle:
Application Number:
Applicant Agency:
Project Manager:
PLANNED EXPENDITURES
PROJECT NAME PROJECT DESCRIPTION
(including streets and roads)
CATEGORY OF
ELIGIBILITY
ESTIMATED
AMOUNT
TOTAL
Submitted By:
__________________________________________________
Signature of Authorized Representative
__________________________________________________
Title and Date
Reviewed By:
__________________________________________________
Signature of MCTC Representative
REPORT TO THE CITY COUNCIL
Item 6.1
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TO RETURN TO
THE AGENDA
Meeting of: August 25, 2026
AGENDA SECTION: New Business
SUBJECT: FIRST READING OF ORDINANCE DISSOLVING THE CITY OF CHOWCHILLA COMMUNITY FACILITIES DISTRICT NO. 2006-1, AND TAKING RELATED
ACTIONS
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Ordinance for First Reading
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council conduct its first reading the Ordinance Dissolving the City of Chowchilla Community Facilities District No. 2006-1.
BACKGROUND:
The City Council has formed the City of Chowchilla Community Facilities District No. 2025-2 (Replacement of CFD 2006-1), (“CFD 2025-2”), for the purpose of replacing the City of Chowchilla Community Facilities District No. 2006-1 (“CFD 2006-1”). At a special election conducted on February 24, 2026, the qualified electors of CFD 2025-2 authorized the issuance of bonds of CFD 2025-2 to defease and redeem the outstanding bonds of CFD 2006-1, and approved the levy of a special tax to repay such bonds and to fund certain municipal services which are current funded with a special tax levied in CFD 2006-1.
Such bonds of CFD 2025-2 have now been issued, and the outstanding bonds of CFD 2006-1 have been defeased, as approved by the qualified electors. As a result of such defeasance, there are no bonds or other obligations outstanding which are secured by CFD No. 2006-1 special taxes, and CFD 2006-1 can now be legally dissolved.
The City Council will now conduct a first reading of its Ordinance dissolving CFD 2006-1.
REASON FOR RECOMMENDATION:
The first reading and later adoption of the Ordinance dissolving CFD 2006-1, are legally required steps in order to complete the dissolution of CFD 2006-1, as planned and in order to replace such CFD with the new CFD 2025-2.
FISCAL IMPACT:
None
ALTERNATIVES:
None
ACTIONS FOLLOWING APPROVAL:
After the Council’s first reading of the Ordinance, the ordinance will be considered and adopted at a future meeting of the City Council, on September 8, 2026. Following its adoption, the Ordinance will be published in a newspaper of general circulation as required by law. 4897-3969-4011 1
ORDINANCE # XXX-26
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA DISSOLVING THE CITY OF CHOWCHILLA COMMUNITY FACILITIES DISTRICT NO. 2006-1, AND TAKING
RELATED ACTIONS
WHEREAS, the City Council (the “City Council”) of the City of Chowchilla (the “City”) has previously formed the City of Chowchilla Community Facilities District No. 2006-1 (“CFD No. 2006-1”), pursuant to Resolution No. 88-06 adopted October 9, 2006 (the “Resolution of Formation”), following formation proceedings pursuant to the terms and provisions of the MelloRoos Community Facilities Act of 1982, as amended, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the “Mello-Roos Act”), the records of which proceedings are incorporated herein by reference; and
WHEREAS, the City Council, via the Resolution of Formation, also called a special election to occur on October 9, 2006, to submit to the qualified electors of CFD No. 2006-1 the questions of whether to levy special taxes (the “Special Taxes”) upon the land within CFD No. 2006-1 to pay for specified public infrastructure facilities and municipal services, and to issue bonds secured by the Special Taxes for financing said facilities, and to establish an appropriations limit for CFD no. 2006-1; and
WHEREAS, following the conduct of election and canvas of election results, on October 9, 2006, the City Council adopted a resolution entitled “A Resolution of the City Council of the City of Chowchilla Declaring the Results of a Special Election in City of Chowchilla Community Facilities District No. 2006-1 and Directing the Recording of a Notice of Special Tax Lien;” and WHEREAS, on October 9, 2006, the City Council adopted Ordinance No. 436-06 (the “2006 Ordinance”), levying the Special Taxes pursuant to the Rate and Method of Apportionment approved at the October 9, 2006 special election; and WHEREAS, a Notice of Special Tax Lien for City of Chowchilla Community Facilities District No. 2006-1 was recorded in the Madera County Recorder’s Office on October 18, 2006, as Document No. 2006046822 (the “Notice of Special Tax Lien”), to give notice of the lien securing the obligation to pay the Special Taxes to owners of all non-exempt property within CFD No. 2006-1 (the “Property”); and
WHEREAS, on June 7, 2007, the City issued $8,615,000 aggregate principal amount of its Community Facilities District No. 2006-1, Improvement Area 1 Special Tax Bonds, Series 2007 (the “2007 Bonds”) secured by the Special Taxes; and WHEREAS, following additional formation proceedings conducted by the City pursuant to the Mello-Roos Act, the City established its Community Facilities District No. 2025-2 (Replacement of CFD 2006-1) (“CFD No. 2025-2”), for the express purpose of repaying the 2007 Bonds and replacing CFD No. 2006-1; and
WHEREAS, following a special election conducted on February 24, 2026, at which election the qualified electors of CFD No. 2025-2 approved the issuance of bonds and the levy of special taxes, to defease and redeem the 2007 Bonds and finance specified municipal services, on July 15, 2026, the City issued its Community Facilities District No. 2025-2 Special Tax Bonds (Replacement of CFD 2006-1) (the “2025-2 Bonds”); and 4897-3969-4011 2
WHEREAS, the net proceeds of the 2025-2 Bonds were irrevocably deposited in escrow to defease and redeem the 2007 Bonds and, as a result of said defeasance, as of the date hereof there are no bonds or other obligations outstanding which are secured by CFD No. 2006- 1 Special Taxes and there are no securities, pledge agreements or other obligations to which the Special Taxes of CFD No. 2006-1 are pledged, obligated, or committed; and WHEREAS, Government Code section 53338.5 provides for the dissolution of a community facilities district upon a determination by the relevant public agency that (1) the community facilities district is not obligated to pay any outstanding debt; and (2) the community facilities district has no authorization to levy any special taxes; and WHEREAS, Government Code section 53338.5 further provides that upon dissolving a community facilities district, the relevant public agency shall cause an addendum to be recorded to the notice of special tax lien recorded pursuant to Section 3114.5 of the Streets and Highways Code which shall state that the community facilities district and all associated liens, if any, have been dissolved; and
WHEREAS, Government Code section 53338.5 further provides that the City shall be liable for any outstanding debts of the community facilities district discovered to exist after the dissolution of the community facilities district; and
WHEREAS, it has been determined by the City Council that it is appropriate to take action at this time, as set forth herein, to dissolve CFD No. 2006-1 pursuant to the provisions of the Mello-Roos Act and to take action to cancel the special tax lien of CFD No. 2006-1.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla does hereby ordain as follows:
SECTION 1. Recitals. The City Council so finds and determines that the recitals to this Ordinance are true and correct and are hereby incorporated by this reference.
SECTION 2. Authority. This Ordinance is adopted pursuant to section 53338.5 of the Mello-Roos Act.
SECTION 3. Repeal of 2006 Ordinance. This Ordinance hereby repeals the 2006 Ordinance levying the special tax in CFD No. 2006-1 in its entirety.
SECTION 4. Findings and Determinations. The City Council hereby finds and determines as follows:
(a) CFD No. 2006-1 has no bonds or securities currently outstanding and is not obligated to pay any outstanding debt.
(b) CFD No. 2006-1 has no authorization to levy special taxes.
SECTION 5. Dissolution. Community Facilities District No. 2006-1 shall be dissolved and all liens imposed therein shall be released upon the Effective Date (as defined herein) of this Ordinance.
4897-3969-4011 3
SECTION 6. Recording of Notices.
(a) Upon the Effective Date of this Ordinance, the City Administrator is hereby authorized and directed to record, or cause to be recorded, a Notice of Dissolution as an addendum to the Notice of Special Tax Lien recorded pursuant to Government Code Section 53338.5(b) and Sections 3114.5 and 3117 of the Streets and Highways Code, to state that Community Facilities District No. 2006-1, and all associated liens, have been dissolved.
(b) Upon the Effective Date of this Ordinance, the City Administrator is hereby authorized and directed to record, or cause to be recorded, a Notice of Cessation of Special Tax Lien for CFD No. 2006-1, pursuant to Government Code Sections 53338.5(b) and 53330.5 and Streets and Highways Code Sections 3114.7 and 3117, stating that the Special Tax Lien of CFD No. 2006-1 has ceased and is extinguished.
SECTION 7. Other Actions. All actions heretofore taken by officers and agents of the City with respect to the subject matter hereof are hereby approved, confirmed and ratified, and the Mayor, City Administrator, City Clerk, and their designees and other appropriate officials of the City are hereby authorized and directed to take any actions and execute and deliver any and all documents and agreements as are necessary to accomplish the directives hereof in accordance with the provisions of this Ordinance.
SECTION 8. Effective Date. This ordinance shall take effect and be in force 30 days from and after its final passage.
SECTION 9. Notice. Within 15 days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation. 4897-3969-4011 4
INTRODUCED at a regular City Council meeting on August 25, 2026.
PASSED AND ADOPTED by the City Council of the City of Chowchilla at a regular meeting held this 8th day of September, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk