AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, September 22, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chamber is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceedings.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes. • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: Police Chief – Unrepresented
City Council Meeting AGENDA September 22, 2026
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
5. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation Pursuant to Government Code Section 54956.9(d)(4): One case OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the September 8, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the August 2026 Financials Report (Seeto) City Council Meeting AGENDA September 22, 2026
3.3 Consideration and Approval of the Auto Aid Agreement Between Chowchilla Fire Department and Madera County Fire (Gaumnitz)
3.4 Consideration and Adoption of a City Council Resolution Approving Budget Amendments for the Purchase of Two Transit Vehicles (McClendon) PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Approving a Tax Sharing Agreement Between the City of Chowchilla and the County of Madera for the Robertson Boulevard – Road 15 Reorganization Annexation and Authorizing Execution of the Agreement (Pruett)
6.2 Consideration and Adoption of a City Council Resolution Approving a California State Water Resources Control Board Application to Fund Planning and Design for Sewer Main Rehabilitation at Veterans Memorial Park (Ensminger)
6.3 Consideration and Adoption of a City Council Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2025 Funding Year of the State CDBG Program Amendment (Ensminger) ANNOUNCEMENTS – Section 7
SEP 23-25 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, ANAHEIM CONVENTION CENTER OCT 8 COMMUNITY PAINT NIGHT
OCT 10 TRINITY PREGNANCY RESOURCE CENTER ANNUAL BANQUET, CORNERSTONE COMMUNITY CHURCH, 5:30PM
OCT 13 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 17th day of September, 2026 at or before 6:00 pm.
September 22, 2026 City Council Meeting |3:00pm Closed Session - 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/88372628508?pwd=UvzopYStb5NurP74iSxwsvhhk6xkaN.1 Passcode: 121 811
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 883 7262 8508
Passcode: 121 811
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, September 8, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Deputy Director Joe Roman, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal (Zoom), City Clerk Joann McClendon, Deputy City Clerk Vanessa Galvez-Escobar
• CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.
PUBLIC ADDRESS – CLOSED SESSION
None.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: No reportable action.
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Richard Walker
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Titus Shields addressed the Council concerning an interaction he had with Chowchilla Police.
City Council Meeting MINUTES September 8, 2026
Nicole Delgadillo addressed the Council regarding her concerns over the animal shelter in Chowchilla, and requested exploring costs, funding, grants, partnerships, and possible locations for a new shelter.
Michael Mazuda introduced himself as a candidate for California’s 5th Congressional District.
Dennis, Executive Director of the Chowchilla Chamber of Commerce, announced the upcoming car show, thanked donors, and encouraged additional donations. He also announced an upcoming ribbon-cutting on October 6 and a local author book signing on October 10. Dennis reported the chamber currently has approximately 150-160 members.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Chavez reported attending the Salter’s groundbreaking.
Council Member Troost reported attending the Salter’s groundbreaking and the Citizens Advisory committee, monthly meeting.
Mayor Pro Tem Barragan reported attending the Salter's groundbreaking.
Council Member Ahmed reported attending the Salter's groundbreaking, and appreciation was expressed to the Fire Chief for the timely building safety inspection.
Mayor Smith reported attended the Salter's groundbreaking and the community task force committee.
2.2 STAFF VERBAL REPORTS
Police Chief Palmer reported 1,163 calls for service, 556 proactive stops, 28 misdemeanor arrests, 14 felony arrests, and 26 citations. Provided animal shelter statistics and attended the Fresno-Kings County Chiefs Conference.
Fire Chief Gaumnitz reported August activity, including 77 medical calls and 13 fires. Recognized the 24th anniversary of 9/11 and announced the department’s new full-time engineer has started.
Public Works Deputy Director Roman reported that annual tree trimming has begun. Provided an update on the Highway Safety Improvement Project, with work expected to begin this week.
Community & Economic Development Director Munoz provided updates on the Flames Restaurant, Robertson Boulevard/Highway 15 annexation application, and Maple Meadows Phase 1 ribbon-cutting on September 25.
Director of Recreation & Community Engagement Wisener reported preparations for the Edward Park lighting project, a youth robotics enrichment program, and the upcoming Ride for Heroes Rodeo.
City Clerk McClendon reported recruitment for the Transit Driver Dispatcher 1 position, was posted on the City's website.
City Council Meeting MINUTES September 8, 2026
City Administrator Pruett reported attending the Salter’s Groundbreaking and the community task force meeting. Mr. Pruett Provided updates, evaluate the proposal from Rancho Calera regarding restriping of East Robertson Boulevard, including review by city engineers and presentation to the Economic Development Ad Hoc Committee. Proceed with connecting Well 16 to the city system once final utility design is received from Rancho Calera, and after receiving PG&E power and pump/pedestal.
CONSENT CALENDAR – Section 3
3.1 Approval of the August 25, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the August 2026 Check Register Report (Seeto) Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Second Reading and Adoption of an Ordinance of the City of Chowchilla Dissolving the City of Chowchilla Community Facilities District No. 2006-1, and Taking Related Actions (Pruett)
Motion by Council Member Troost, Seconded by Council Member Chavez to Waive the Second Reading and Adopt Ordinance #454-26 of the City of Chowchilla Dissolving the City of Chowchilla Community Facilities District No. 2006-1, and Taking Related Actions. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS – Section 7
SEP 14-16 ICSC@WESTERN, SAN DIEGO CONVENTION CENTER
SEP 16 PLANNING COMMISSION MEETING, CANCELLED
SEP 19 CLASSIC CAR & CUSTOM BIKE SHOW, VETERANS MEMORIAL PARK, 8:30AM SEP 22 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
SEP 23-25 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, ANAHEIM CONVENTION CENTER
ADJOURNMENT
Mayor Smith adjourned the September 8, 2026 City Council Regular Meeting at 4:30pm.
ATTEST: APPROVED:
Joann McClendon, CMC Mayor Kelly Smith
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: September 22, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: August 2026 Budget vs Actual and Balance Sheet
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the August 2026 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update. The template is in-progress and will have additions/deletions throughout this year. The current month changed some visual aspects and added a percentage column.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the major departments within the General Fund. The Budget vs Actual shows the year-to-date actuals through the current month compared to the current year amended budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to Finance with enough time before the meeting for staff to research them.
FISCAL IMPACT:
None
ALTERNATIVES:
Pull the item for further discussion
ACTIONS FOLLOWING APPROVAL:
None
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue 8,600 853 9.92%
853 8,600
Expenses
Salaries & Benefits 53,624 5,412 10.09%
General O/M 28,280 784 2.77%
Contingency 25,000 8,500 34.00%
Employee Training 26,500 3,277 12.37%
Contract Services - - 0.00%
Liability Insurance 5,263 2,614 49.67%
VME - - 0.00%
Fleet - - 0.00%
CIP - - 0.00%
Transfers Out - - 0.00%
Overhead - - 0.00%
20,587 138,667
Net (19,734) (130,067)
Fund-Dept 100-1605 100-1605
Vehicles, machinery or equipment
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
City Council
Office Supplies, Council Meeting Expense, Employee
Relations, Cell Phones, Public Relations
Council Training and Professional Memberships
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue - - 0.00%
- -
Expenses
Salaries & Benefits 249,919 47,468 18.99%
General O/M 29,240 3,947 13.50%
Elections 60,000 - 0.00%
Employee Training 10,500 895 8.52%
Contract Services 19,500 11,327 58.09%
Liability Insurance 20,338 10,101 49.67%
VME - - 0.00%
Fleet - - 0.00%
CIP - - 0.00%
Transfers Out - - 0.00%
Overhead - - 0.00%
73,738 389,497
Net (73,738) (389,497)
Fund-Dept 100-1610 100-1610
City Clerk
Office Supplies, Cell Phones, Fuel, Advertising,
Recording Fees
Employee Training and Professional Memberships
CivicPlus, Annual Online Code, Records Retention
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
Vehicles, machinery or equipment
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue - - 0.00%
- -
Expenses
Salaries & Benefits 343,663 69,453 20.21%
General O/M 355,760 53,539 15.05%
Employee Training 5,000 - 0.00%
Contract Services 116,600 25,604 21.96%
Liability Insurance 25,494 12,662 49.67%
VME - - 0.00%
Fleet 26,931 2,072 7.69%
CIP - - 0.00%
Transfers Out 982,967 404,138 41.11% Bond transfers, streets, and RMRA 567,468 1,856,415
Net (567,468) (1,856,415)
Fund-Dept 100-1705 100-1705
Enterprise vehicle leases
General Services
Postage, Office Supplies, Bank Service Fees, Cell
Phones, Janitorial, Building O/M, Energy (PG&E)
Employee Training and Professional Memberships
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
Vehicles, machinery or equipment
3,000 Causey
4,000 CalOpps
16,000 ClearGov
9,500 Grover
2,500 Healthwise
4,000 Navia
8,600 NeoGov
54,000 Townsend
10,000 Wulf
5,000 Misc
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue - - 0.00%
- -
Expenses
Salaries & Benefits 389,015 91,534 23.53%
General O/M 2,140 378 17.66%
Employee Training 15,650 1,988 12.70%
Contract Services - - 0.00%
Liability Insurance 36,514 18,135 49.67%
VME - - 0.00%
Fleet - - 0.00%
CIP - - 0.00%
Transfers Out - - 0.00%
Overhead 112,858 - 0.00%
112,035 556,177
Net (112,035) (556,177)
Fund-Dept 100-1710 100-1710
Overhead is calculated quarterly.
City Administration
Office Supplies, Publications, Cell Phones
Employee Training and Professional Memberships
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
Vehicles, machinery or equipment
Expenses are outpacing budget projections because of
the yearly payment for the PERS Unfunded Actuarial
Liability (26k)
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue 4,500 1,045 23.22%
1,045 4,500
Expenses
Salaries & Benefits 785,226 164,913 21.00%
General O/M 6,100 348 5.71%
Audit 53,062 - 0.00%
Employee Training 7,000 409 5.85%
Contract Services 8,000 295 3.69%
Liability Insurance 60,431 30,013 49.67%
VME - - 0.00%
Fleet - - 0.00%
CIP - - 0.00%
Transfers Out - - 0.00%
Overhead 96,511 - 0.00%
195,978 1,016,330
Net (194,933) (1,011,830)
Fund-Dept 100-1720 100-1720
Vehicles, machinery or equipment
Overhead is calculated quarterly.
Finance
Expenses are outpacing budget projections because of
the yearly payment for the PERS Unfunded Actuarial
Liability (37k)
Office Supplies, Cell Phones, Vending Machine
Employee Training and Professional Memberships
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Fines 43,000 4,726 10.99%
POST 12,000 - 0.00%
Prop 172 58,000 5,301 9.14%
State Grant 200,000 - 0.00%
Campus Resource 170,672 - 0.00%
Transfers In 1,391,958 - 0.00%
Miscellaneous Revenue 12,000 12,164 101.37%
0.00%
22,190 1,887,630
Expenses
Salaries & Benefits 4,257,970 906,774 21.30%
General O/M 346,000 43,933 12.70%
Employee Training 43,500 3,090 7.10%
Contract Services 78,000 46,852 60.07%
Liability Insurance 301,810 149,895 49.67%
Buildings & Improvements - 92,000 0.00%
VME 109,000 - 0.00%
Fleet 277,870 26,423 9.51%
CIP 575,000 28,596 4.97%
Transfers Out 242,454 194,630 80.27%
Overhead 410,437 - 0.00%
1,400,193 6,734,041
Net (1,378,003) (4,846,411)
Fund-Dept 100-2610 100-2610
Body Cameras, Dispatch Chairs, Furniture, Drone,
Radar Signs
Enterprise vehicle leases and upfitting
Communications Tower, Camera system
Overhead is calculated quarterly.
Pension Obligation Bonds
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
Stairwell, Men's bathroom/dispatch, Evidence bay
Measure N
Police
Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Building O/M, Animal Shelter, Energy (PG&E), Vehicles, Fuel, K-9, Lab/Fingerprinting, Prisoner O/M
Employee Training and Professional Memberships
RIMS (33k), Frontline Wellness (15k), Phoenix (5k),
Motorola (4k), Capture Tech (6k), Evidence Audit (8k),
Other (7k)
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue 2,800 400 14.29%
400 2,800
Expenses
Salaries & Benefits 229,408 56,490 24.62%
General O/M 150,500 24,258 16.12%
Employee Training 5,000 - 0.00%
Contract Services 19,000 15,500 81.58%
Liability Insurance 17,001 8,444 49.67%
Fire Volunteer 15,000 15,000 100.00%
VME - - 0.00%
Fleet 46,800 3,892 8.32%
CIP 375,000 - 0.00%
Transfers Out - - 0.00%
Overhead 54,979 - 0.00%
123,583 912,688
Net (123,183) (909,888)
Fund-Dept 100-2705 100-2705
Stipends for volunteer firefighters
Vehicles, machinery or equipment
Enterprise vehicle leases
Overhead is calculated quarterly.
Fire Engine
Fire
Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Radio, Program Supplies,
Building O/M, Energy (PG&E), Vehicles, Fuel
Employee Training and Professional Memberships
11,670 First Tech, Protech, Lexipol, Active 911, Fire
Engineering/Clarion
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Building Permits 400,000 30,756 7.69%
Pass-through Revenues 412,000 27,309 6.63%
Miscellaneous Revenue 65,300 4,069 6.23%
62,133 877,300
0.00%
Expenses 0.00%
Salaries & Benefits 615,954 97,202 15.78%
General O/M 20,610 7,491 36.35%
Employee Training 14,460 3,000 20.75%
Contract Services 93,000 19,724 21.21%
Liability Insurance 47,341 23,512 49.67%
Pass-through Expenses 361,200 9,141 2.53%
VME - - 0.00%
Fleet - - 0.00%
CIP - - 0.00%
Transfers Out - - 0.00%
Overhead 68,423 - 0.00%
160,070 1,220,988
Net (97,937) (343,688)
Fund-Dept 100-4705 100-4705
Strong Motion, SB1473, SB1186, Abatement, Developer
Project, Enroachment, Plan Checks
Strong Motion, SB1473, SB1186, Abatement, Developer
Project, Enroachment, Plan Checks
Community
Development
Overhead is calculated quarterly.
Office Supplies, Publications, Cell Phones, Vehicle O/M, Fuel, Community Marketing, Advertising, Recording
Fees, LAFCO Fees
Employee Training and Professional Memberships
QK (36k), Precision (30k), Self-Help (5k), CWB (12k),
Other (10k)
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
Vehicles, machinery or equipment
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Miscellaneous Revenue 500 - 0.00%
- 500
Expenses
Salaries & Benefits 453,380 102,956 22.71%
General O/M 137,580 18,327 13.32%
Employee Training 600 600 100.00%
Contract Services 10,800 - 0.00%
Liability Insurance 29,096 14,451 49.67%
Buildings & Improvements - - 0.00%
VME - - 0.00%
Fleet 64,595 8,959 13.87%
CIP 622,500 - 0.00%
Transfers Out - - 0.00%
Overhead 135,585 - 0.00%
145,292 1,454,136
Net (145,292) (1,453,636)
Fund-Dept 100-6620 100-6620
Overhead is calculated quarterly.
Parks
Office Supplies, Uniform, Special Equipment,
Recruitment, Cell Phones, Building O/M, Energy
(PG&E), Landscaping, Vehicles, Fuel
Employee Training and Professional Memberships
General Engineering
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
Enterprise vehicle leases and upfitting
347,500 Ed Ray Lighting
275,000 Pickleball Courts
City of Chowchilla
General Fund Financial Statements
August 31, 2026
%
Budget Actual Actual
Revenues
Park Rentals 2,205 6,000 36.75%
Sports Programs 20 11,000 0.18%
Donations 2,500 15,000 16.67%
Miscellaneous Revenue 4,000 1,080 27.00%
5,805 36,000
Expenses
Salaries & Benefits 225,000 53,408 23.74%
General O/M 51,950 5,688 10.95%
Employee Training 1,800 - 0.00%
Contract Services 45,000 10,861 24.13%
Liability Insurance 18,550 9,213 49.67%
Community 41,000 20,500 50.00%
Buildings & Improvements - - 0.00%
VME - - 0.00%
Fleet - - 0.00%
CIP - - 0.00%
Transfers Out - - 0.00%
Overhead - - 0.00%
99,670 383,300
Net (93,865) (347,300)
Fund-Dept 100-6625 100-6625
Chowchilla Rotary downtown beautification
Community Relations
Office Supplies, Event & Program Supplies, Operating
Equipment, Recruitment, Cell Phones, Marketing
Employee Training and Professional Memberships
Party in the Park, Paint Night, Stargazing Event, Music in the Park, Movies in the Park
The first payment in August includes a large lump-sum
payment, then the remainder is paid quarterly.
9/10/2026 8:10:34 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 08/31/2026
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 2,979.03
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 48,839.58
100-0100-0221 A/R - Non Governmental 22,148.52
100-0100-0222 A/R - Intergovernmental 849.00
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 110,154.06
100-0100-0226 Advance to Other Funds 84,585.28
100-0100-0227 Liens Receivables General Fund 204,585.29 100-0100-0228 Pending Charges or Refunds -142.07
100-0100-0229 A/R Business License -28.00
100-0100-0230 Accounts Receivable-Utilities 67.00
100-0100-0244 Deposit for Sec. 125 1,278.90
100-0100-0291 Prepaid Expenses 25,511.51
100-0100-1900 Claim On Cash 8,548,904.82
Total Assets: 9,051,932.92 9,051,932.92
Liability
100-0200-0422 Bonds for Work-Refundable 1,500.00
100-0200-0426 Manual Payables 1,625.96
100-0200-0480 Deferred Revenue 157,935.77
100-0200-0482 Unavailable Lease Revenue 25,411.68
100-0200-2901 Accounts Payable Pending 144,232.50
Total Liability: 330,705.91
Equity
100-0300-0601 Fund Balance 10,405,448.72
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 84,585.28
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 11,407,471.69
Total Revenue 300,106.61
Total Expense 2,986,351.29
Revenues Over/Under Expenses -2,686,244.68
Total Liabilities, Equity and Current Surplus (Deficit): 9,051,932.92 Total Equity and Current Surplus (Deficit): 8,721,227.01
REPORT TO THE CITY COUNCIL
Item 3.3
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TO RETURN TO
THE AGENDA
Meeting of: September 22, 2026
AGENDA SECTION: Consent
SUBJECT: Auto Aid and Mutual Aid Agreement Between Madera County Fire and The Chowchilla Fire Department
PREPARED BY: Fred Gaumnitz, Fire Chief
ATTACHMENTS: Auto Aid and Mutual Aid Agreement Between Madera County Fire and The Chowchilla Fire Department
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Review and approve updated auto aid and mutual aid agreement between Chowchilla Fire Department and Madera County Fire Department
BACKGROUND:
The City of Chowchilla Fire Department has a written mutual aid agreement with Madera County Fire Department. This agreement was last updated in June 2012. It is mutually beneficial to each agency to have this agreement.
The Chowchilla Fire Department and Madera County Fire Department have worked together for many years under the above-mentioned agreement. Each of our departments have found areas within the agreement that need to be updated and have drafted an agreement that includes those updates.
REASON FOR RECOMMENDATION:
With ever-changing needs and standards of protection, agreements such as these need to be periodically reviewed and updated. Chowchilla Fire Department personnel have been working with Madera County Fire Department personnel over the past couple of years to modify this agreement to best suit both the City and the County regarding fire protection for each. We have reviewed the old agreement as well as what is done to accommodate the needs of each agency and what best serves the citizens of Chowchilla and Madera County. We have also reviewed the updated standards of coverage and responses to incidents that require fire department involvement. We have further identified our difficulties as individual agencies to provide services to our citizens. Under this agreement we will have the ability to combine our available resources to provide a much higher level of service for our citizens than would otherwise be possible.
FISCAL IMPACT:
No increase in annual fuel costs.
ALTERNATIVES:
Continue using the current agreement from 2012.
ACTIONS FOLLOWING APPROVAL:
Mayor and Fire Chief to sign the approved agreement and forward to Madera County Fire Chief and Board of Supervisors.
MADERA COUNTY CONTRACT NO. ____________
AUTOMATIC AND MUTUAL AID AGREEMENT BETWEEN THE
MADERA COUNTY FIRE DEPARTMENT
AND THE
CHOWCHILLA FIRE DEPARTMENT
THIS AGREEMENT is made and entered into this ________ day of 2026, by and between the COUNTY OF MADERA on behalf of its Fire Department (hereinafter referred to as “MADERA COUNTY FIRE”) and the CITY OF CHOWCHILLA (hereinafter refer to as “CHOWCHILLA CITY FIRE”).
WHEREAS, the parties hereto are geographically located in proximity to each other within the County of Madera; and
WHEREAS, both parties participate in the California Disaster and Civil Defense Master Mutual Aid Agreement with the State of California pursuant to the California Emergency Services Act for purposes of requesting mutual aid in connection with any incident which cannot be handled adequately by the party’s respective fire department; and
WHEREAS, it is to the parties mutual benefit that each render reciprocal supplemental assistance in the event of fire or other local fire department related emergencies of a type common to both parties not covered by or within the scope of the California Emergency Management Agency and Civil Defense Master Mutual Aid Agreement, but constituting so-called day-to-day automatic aid arising out of convenience rather than out of extraordinary necessity; and
WHEREAS, this Agreement addresses requesting automatic aid and mutual aid in connection with any incident by either party respectively. //`
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NOW THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows:
I. OPERATIONAL RESPONSE OF AUTOMATIC AID
A written operational Response Plan shall be mutually agreed upon by the Fire Chiefs of both agencies. This plan shall include specific boundaries of response, emergency response guidelines, jurisdictional responsibility, communications, and resource availability.
II. COMMAND AUTHORITY
A. Responsible Jurisdiction to Have Command Authority
When either MADERA COUNTY FIRE or CHOWCHILLA CITY FIRE responds auto-aid into the neighboring jurisdiction under this Agreement, the incident commander of the responsible jurisdiction shall be in command of all staffing and equipment committed to the incident; however, the first officer at the scene will be in command even if it is not their jurisdiction. Command will then be reasonably passed to the first officer at the incident that has jurisdiction of that incident.
B. Judicious Use of Personnel and Equipment
It shall be the responsibility of the incident commander of the responsible jurisdiction to utilize the staffing and equipment from the jurisdiction providing aid only to the extent that is required to bring the emergency under control.
C. Order of Release
The staff and equipment from the jurisdiction providing aid shall be the first released from the scene of the emergency.
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Ill. REPORTS
The responsible jurisdiction shall be responsible for completing all required reports, including but not limited to, reports mandated by local or state government.
IV. COMPENSATION
All services provided by either MADERA COUNTY FIRE or CHOWCHILLA CITY FIRE under this Agreement shall be performed without monetary compensation for the first twelve (12) hours of the incident. If the incident exceeds twelve (12) hours, the equipment will then transition to Assistance by Hire retroactive back to the time of dispatch. The mutual advantages, protections, and services afforded by this Agreement are mutually agreed to be adequate compensation to both jurisdictions if the duration of the incident lasts less than twelve (12) hours.
V. LIABILITY/HOLD HARMLESS
Nothing in the provisions of this Agreement is intended to affect the legal liability of either party by imposing any standard of care different from the standard of care imposed by law. Each party shall bear its own exposure for Worker’s Compensation on its own personnel while furnished to the other party or likewise.
It is understood and agreed that neither MADERA COUNTY FIRE nor any officer or employee thereof, shall be responsible for any damage or liability incurred by reason of any act of omission by CHOWCHILLA CITY FIRE, its officers or employees under or in connection with any work, authority, or jurisdiction delegated to CHOWCHILLA CITY FIRE under this Agreement. It is understood and agreed that pursuant to Government Code Section 895.4, CHOWCHILLA CITY FIRE shall fully indemnify and hold harmless MADERA COUNTY FIRE from any damage or liability incurred by reason of any act or ____________________________________________________________________________________
omission by CHOWCHILLA CITY FIRE, its officers or employees, under or in connection with any work, authority, or jurisdiction delegated to CHOWCHILLA CITY FIRE under this Agreement.
It is understood and agreed that neither CHOWCHILLA CITY FIRE nor any officer or employee thereof, shall be responsible for any damage or liability incurred by reason of any act or omission by MADERA COUNTY FIRE, its officer, or employees, under or in connection with any work, authority, or jurisdiction delegated to MADERA COUNTY FIRE under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, MADERA COUNTY FIRE shall fully indemnify and hold harmless CHOWCHILLA CITY FIRE from any damage or liability incurred by reason of any act done or omission by MADERA COUNTY FIRE, its officers or employees, under or in connection with any work, authority, or jurisdiction delegated to MADERA COUNTY FIRE under this Agreement.
VI. AGREEMENT NOT FOR BENEFIT OF THIRD PARTIES
This Agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with this Agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the jurisdiction which are suited within the respective jurisdictions defined herein.
VII. TERM
This Agreement shall commence upon execution of this Agreement by both parties and shall remain in full force and effect unless terminated as provided herein. ____________________________________________________________________________________
This Agreement may be terminated without cause by either MADERA COUNTY FIRE or CHOWCHILLA CITY FIRE upon written notice of termination given to the other party at least thirty (30) days in advance of the effective date of termination. Notice of termination shall be personally served or mailed, postage prepaid to the address designated below; or to such other address as may be designated by written notice.
VIII. AMENDMENTS TO AGREEMENT AND ASSIGNMENT
This Agreement contains all of the terms and conditions agreed to between the parties. Except as otherwise specified, this Agreement shall not be amended or altered without the written consent of the parties.
Any such amendments shall be mutually agreed upon and require the written consent of the Fire Chiefs of the parties.
This Agreement shall be binding on the successors and assignees of the parties hereto.
IX. EXCLUSIONS
Any requests for aid not covered in this Automatic Aid Agreement shall be handled under California Master Mutual Aid.
X. NOTICES
All notices required by this Agreement shall be in writing and shall be effective upon personal service or deposit in the mail, postage prepaid and addressed as follows:
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____________________________________________________________________________________
MADERA COUNTY FIRE CHOWCHILLA CITY FIRE
Fire Chief Fire Chief
Madera County Fire Department Chowchilla Fire Department 200 W. 4th Street 130 S. Second Street
Madera, CA 93637 Chowchilla, CA 93610
With Copy to:
Clerk of the Board
200 W. 4th Street
Madera, CA 93637
OPERATIONAL RESPONSE PLAN
for Automatic Aid Response
with the Madera County Fire Department
and the Chowchilla Fire Department
I. RESPONSE BOUNDARIES
1. MADERA COUNTY FIRE shall respond within those areas identified in blue on the attached map (Exhibit “A”).
2. CHOWCHILLA CITY FIRE shall respond within those areas identified in yellow on the attached map (Exhibit “A”).
II. TYPE OF INCIDENTS
Automatic Aid to MADERA COUNTY FIRE and CHOWCHILLA CITY FIRE shall be utilized whenever there is an incident that requires at least a two-engine response.
Examples include the following incidents, but are not limited to:
A. Motor Vehicle Accidents
B. Vehicle Fires
C. Structure Fires
D. Vegetation Fires
E. Hazmat Incidents
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III. TYPE OF RESPONSE
MADERA COUNTY FIRE automatic aid response shall consist of one engine company from CHOWCHILLA CITY FIRE with a minimum of 1-person staffing, responding into Madera County, those areas delineated and identified by yellow on the map. CHOWCHILLA CITY FIRE will provide an engine that has capabilities similar to that of a type 1 or type 2 engine. CHOWCHILLA CITY FIRE’s water tender is not part of this Agreement and will still have to be requested through the California Emergency Management Agency and Civil Defense Master Mutual Aid Agreement if needed.
CHOWCHILLA CITY FIRE automatic aid response shall consist of one engine company from MADERA COUNTY FIRE with a minimum of 2-person staffing, responding into Chowchilla City, those areas delineated and identified in blue on the map. MADERA COUNTY FIRE will provide an engine that has capabilities similar to that of a type1 or type 2 engine. MADERA COUNTY FIRE’s water tender is not part of this Agreement and will still have to be requested through the California Emergency Management Agency and Civil Defense Master Mutual Aid Agreement if needed.
IV. GUIDELINES GOVERNING RESPONSE AND COMMITMENT TO AN
EMERGENCY
1. Immediate emergencies that require the use of red lights and sirens by responding fire vehicles shall be a part of this Agreement. Non immediate calls such as public service assists, post fire investigations, and other responses that do not require the use of red lights and sirens shall not be a part of this Agreement; these calls shall be handled by the responsible jurisdiction or under other agreements.
2. Paid Call Firefighters will be paged out to respond out of their home jurisdiction into the other jurisdictions. If the requested engine is cancelled, all Paid Call ____________________________________________________________________________________
Firefighter responses from that jurisdiction are also cancelled. Compensation for Paid Call Firefighters will remain the responsibility of their home department.
3. When both jurisdictions are responding to an emergency along a common border, and jurisdictional responsibility has been identified by arriving units, the jurisdiction providing aid in accordance with this Agreement shall work under this direction of the responsible jurisdiction.
4. The jurisdiction providing aid shall remain on the scene of the emergency until released by the incident commander of the responsible jurisdiction. Such release shall be as expeditious as possible.
5. Notwithstanding the above, if an emergency event occurs within the jurisdiction of the jurisdiction providing aid while aid is occurring under this Agreement, the jurisdiction providing aid may leave to cover said emergency, providing that the jurisdiction providing aid imparts notice to the incident commander. No release from the incident commander shall be required before the jurisdiction providing aid leaves to attend the other emergency.
6. It shall be the responsibility of the incident commander on the scene to summon additional personnel and equipment if needed to handle the emergency.
7. The incident commander on the scene will determine the need for continued response by other dispatched units.
8. The Incident Command System will be used in the management/mitigation of all incidents.
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9. If MADERA COUNTY FIRE or CHOWCHILLA CITY FIRE is not available for an auto-aid dispatch as part of this Agreement, the department providing aid will be relieved from its responsibility to respond to the specific emergency.
V. COMMUNICATION
The command center, responsible for dispatching within the jurisdiction of the incident, will be the center for all ordering and communications. The Command and Tactical Frequencies will be identified by the responsible jurisdiction and relayed to the requested jurisdiction providing aid before any equipment is to be dispatched. When a department is dispatched auto aid, they will conduct radio traffic in the following manner.
A. After the home command center dispatches the resource, the resource shall tell them they are switching frequencies.
B. Resource shall notify the home command center of whose jurisdiction the unit is responding to and tell them they are responding.
C. Conduct appropriate radio traffic (i.e. report on conditions, cancellation of resources, resource requests, etc.) with the command center of the agency that has jurisdictional responsibility.
D. Once released by the home command center that has jurisdictional responsibility, the resource shall tell them they are switching frequencies.
E. Notify home command center that they have been released and have switched back to the appropriate frequency.
F. When the City of Chowchilla will be utilizing aid from Madera County where responding units do not have the proper frequencies, the City of Chowchilla will utilize Madera County channels.
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VI. COMMITMENT TO JOINT TRAINING
Both parties to this Agreement shall schedule and participate in joint training exercises. The training shall be mutually agreed upon subject matter, times and locations to ensure that optimum performance levels are maintained.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as the day, and year first hereinabove written.
MADERA COUNTY CHOWCHILLA
FIRE DEPARTMENT FIRE DEPARTMENT
By:_________________________ By:_________________________ Chair, Board of Supervisors Mayor, City Council
County of Madera City of Chowchilla
By:_________________________ By:_________________________ Chris Trindade, Fire Chief Fred Gaumnitz, Fire Chief
Madera County Fire Department Chowchilla Fire Department ATTEST:
_______________________________
Clerk, Board of Supervisors
Approved as to Legal Form:
COUNTY COUNSEL
By:
ACCOUNT NUMBER(S)
EXHIBIT A
REPORT TO THE CITY COUNCIL
Item 3.4
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TO RETURN TO
THE AGENDA
Meeting of: September 22, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution Approving Budget Amendments for the Purchase of Two Transit Vehicles
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopts a resolution approving budget amendments for the purchase of two transit vehicles.
BACKGROUND:
In 2025, the California Department of Transportation (CalDOT) emailed surveys to transit agencies asking for potential vehicle needs. Transit Supervisor Robin Roman indicated that Chowchilla Area Transit needed two replacement cutaway vehicles. CalDOT had small balances from the admin portion of regular 5311 grants and CARES COVID relief funding they were planning to offer to agencies that responded to the earlier survey. Staff decided to move forward with this opportunity. The City was allocated $148,804 for (1) new gas 12-seater cut-a-way bus and $86,855 for a (1) new 8-seater cut-a-way van. The actual cost of these vehicles was more than the grants provided. We are using Measure T funds allocated to Transit for the remainder of vehicle balances which totals $97,665.
REASON FOR RECOMMENDATION:
Since Transit had not planned to replace vehicles in the 2026/27 fiscal year, the department needs to make budget adjustments to reflect the purchase, and the $97,665 remaining balance is being covered by Measure T TEP. These grants must be expended by December 2026 FISCAL IMPACT:
$235,659 in grant monies is being added to FTA Section 5311 account. The $97,665 balance is coming out of Measure T TEP. The Measure T TEP account is specific to Transit and has been accumulating over the years. If Transit does not use the grant funds, the City will lose the funds.
ALTERNATIVES:
Do not purchase either one or both vehicles; plan purchasing out in the next fiscal year.
ACTIONS FOLLOWING APPROVAL:
• Send signed resolution to CalDOT
• Make the budget amendments
• Purchase the vehicles through the CalACT Procurement Co-Op.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA APPROVING
BUDGET AMENDMENTS FOR THE PURCHASE OF TWO TRANSIT VEHICLES WHEREAS, on June 30, 2026, the Chowchilla City County adopted fiscal year 2026-2027 Operating and Capital Budget with Resolution #42-26; and WHEREAS, per Resolution #49-25, Item #6 states, authority to increase appropriations within a fund by an amount not to exceed $100,000 shall rest with the City Administrator and Authority to transfer appropriations between funds will be represented by resolutions duly approved by the City Council, and
WHEREAS, the Chowchilla Transit Department was offered an opportunity to receive left over funds from California Department of Transportation grants for the immediate purchase of transit vehicles; and
WHEREAS, the Transit Department will use the grant funding to purchase one transit bus and one transit van; and
WHEREAS, in the 2026/2027 City Budget, Transit did not plan any purchasing of transit vehicles; and
WHEREAS, in order to move forward with the purchases, the 2026/2027 fiscal year budget must be amended to:
• allocate $97,665 in expenditures from the Measure T TEP Fund 355 (transfer out) • allocate $235,665.77 to FTA Section 5311 revenue Fund 325 • allocate $333,324.77 to Vehicles, Machinery & Equipment Fund 325 • allocate $97,665.77 to Transfer In - Fund 325.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The budget amendment referenced above are hereby approved and adopted and the Finance Director is directed to post the amendments into the City’s Financial system.
3. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 22nd day of September 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: September 22, 2026
AGENDA SECTION: NEW BUSINESS
SUBJECT: Approval of Tax Sharing Agreement Between the City of Chowchilla and the County of Madera for the Robertson Boulevard–Road 15 Reorganization Annexation
PREPARED BY: Denise Munoz, Community & Economic Development Director REVIEWED BY: Michael G. Prentice, Attorney at Law, Lozano Smith ATTACHMENTS: Resolution
Tax Sharing Agreement - Robertson Boulevard - Road 15 Reorganization Annexation
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council approve the Tax Sharing Agreement between the City of Chowchilla and the County of Madera for the Robertson Boulevard - Road 15 Reorganization Annexation and authorize execution of the Agreement.
BACKGROUND:
The property owners of approximately 45.06 acres located within the Robertson Boulevard - Road 15 Reorganization area have applied to the Madera County Local Agency Formation Commission (LAFCO) to annex the property into the City of Chowchilla. The proposed annexation includes APNs 026-233-007, 026-233-008, 026-233-009, and 026-233-010. On June 9, 2026, the City Council adopted Resolution No. 28-26 approving the Robertson Boulevard - Road 15 Reorganization Annexation.
As part of the annexation process, the City and County must establish an exchange of property tax revenues pursuant to Revenue and Taxation Code Section 99. The proposed Tax Sharing Agreement applies only to the property and tax rate areas within the Robertson Boulevard - Road 15 Reorganization Annexation. Under the Agreement, the County will retain all of its base property tax revenues following annexation. The City will receive one-half (50%) of the County's share of the property tax increment generated within the annexation area, and the County will retain the remaining one-half (50%) of its share of the property tax increment.
The Agreement will become effective once fully executed by both parties and will remain in effect through December 31, 2036. The redistribution of property tax revenues will begin in the tax year following the calendar year in which the statement of boundary change is filed with the County Assessor and the State Board of Equalization.
REASON FOR RECOMMENDATION:
Approval of the Tax Sharing Agreement establishes the property tax exchange required for the proposed Robertson Boulevard - Road 15 Reorganization Annexation. The Agreement provides a defined allocation of future property tax increment between the City and County while allowing the annexation process to continue. The Madera County Board of Supervisors will consider approval of the Tax Sharing Agreement at a future meeting.
FISCAL IMPACT:
The County will retain all of its base property tax revenues attributable to the annexation area. The City will receive 50% of the County's share of future property tax increment generated within the applicable tax rate areas, with the County retaining the other 50%. The exact fiscal impact to the City cannot be determined at this time because it will depend on future assessed valuation and resulting property tax increment within the annexation area.
ALTERNATIVES:
The City Council may: (1) decline to approve the Tax Sharing Agreement; or (2) direct staff to negotiate revisions with the County. Either alternative may delay the property tax exchange determination and further processing of the annexation.
ACTIONS FOLLOWING APPROVAL:
Following City Council approval, the Agreement will be executed on behalf of the City and transmitted to the County of Madera for completion of the County approval and execution process. Staff will then coordinate with the County and Madera LAFCO regarding the property tax exchange and continued processing of the Robertson Boulevard - Road 15 Reorganization Annexation.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA,
APPROVING A TAX SHARING AGREEMENT BETWEEN THE CITY OF CHOWCHILLA AND THE COUNTY OF MADERA FOR THE ROBERTSON BOULEVARD - ROAD 15
REORGANIZATION ANNEXATION AND AUTHORIZING EXECUTION OF THE AGREEMENT WHEREAS, the property owners of approximately 45.06 acres within the Robertson Boulevard - Road 15 Reorganization area have applied to the Madera County Local Agency Formation Commission (LAFCO) to annex the property into the City of Chowchilla; and WHEREAS, the proposed annexation includes Assessor Parcel Numbers 026-233-007, 026-233-008, 026-233-009, and 026-233-010; and
WHEREAS, on June 9, 2026, the City Council adopted Resolution No. 28-26 supporting the Robertson Boulevard - Road 15 Reorganization Annexation; and WHEREAS, pursuant to Revenue and Taxation Code Section 99, the City of Chowchilla and the County of Madera must establish an exchange of property tax revenues for the proposed annexation; and
WHEREAS, under the proposed Tax Sharing Agreement, the County will retain all of its base property tax revenues attributable to the annexation area, the City will receive one-half (50%) of the County's share of the property tax increment generated within the annexation area, and the County will retain the remaining one-half (50%) of its share of the property tax increment; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The City Council hereby approves the Tax Sharing Agreement between the City of Chowchilla and the County of Madera for the Robertson Boulevard - Road 15 Reorganization Annexation, which is attached hereto as Exhibit “A” and incorporated herein by reference.
2. The City Administrator or their designee is authorized to execute the Agreement on behalf of the City and to take such actions as are reasonably necessary to carry out the intent of this Resolution and continue processing the annexation with the County of Madera and Madera LAFCO.
PASSED AND ADOPTED by the City Council of the City of Chowchilla at a regular meeting held on September 22, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
MADERA COUNTY CONTRACT NO. __________
(Tax Sharing Agreement Under Revenue and Taxation
Code Section 99: Robertson Boulevard - Road 15
Reorganization Annexation)
THIS TAX SHARING AGREEMENT is made and entered into this day of , 2026 by and between the CITY OF CHOWCHILLA (“CITY”)
and the COUNTY OF MADERA (“COUNTY”), and is subject to the following terms:
RECITALS
A. The parties previously executed a Tax Sharing Agreement (“the Previous Tax Sharing Agreement”) on July 1 2004, and that Agreement expired on July 1, 2014 (also known as Madera County Contract No. 7616-C-2004). The Previous Tax Sharing Agreement addressed tax sharing (both property tax and sales tax), land use planning and related matters in which the parties had a mutual interest.
B. The property owners of property identified on Exhibit “B” and depicted on Exhibit “A” seek to have approximately 45.06 acres annexed into the City of Chowchilla and an application for such annexation has been filed with the Madera County Local Agency Formation Commission (“LAFCO”). LAFCO has named the proposed annexation as the “Robertson Boulevard - Road 15 Reorganization Annexation” (hereafter the “Robertson Boulevard - Road 15 Reorganization Annexation”).
C. On June 9, 2026, the City Council of the CITY adopted its Resolution 28-26, supporting the Robertson Boulevard - Road 15 Reorganization Annexation.
D. The COUNTY is prepared to assert no opposition to the proposed Robertson Boulevard - Road 15 Reorganization Annexation, subject to the terms of this AGE ITEM SUBMITTAL June 21, 2022
Chairman Tom Wheeler
Agreement.
E. COUNTY recognizes the need for orderly growth within and adjacent to CITY and for supporting appropriate annexations and promoting the concentration of development within the CITY.
F. The parties agree that this Agreement is intended as a property tax exchange Agreement applicable only to the property and tax rate areas encompassed within the Robertson Boulevard - Road 15 Reorganization Annexation, as shown on Exhibits “A,” and “B” for purposes of Revenue and Taxation Code Section 99.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. The Recitals are true and correct and integrated herein.
2. DEFINITIONS. Unless the particular provision or context otherwise requires, the definitions contained in this section and in the Revenue and Taxation Code shall govern the construction, meaning, and application of words used in this Agreement. a. “Base property tax revenues” means Property tax revenues allocated by tax rate equivalents to all taxing jurisdictions as to the geographic area comprising a given tax rate area annexed in the fiscal year immediately preceding the tax year in which Property tax revenues are apportioned pursuant to this Agreement, including the amount of State reimbursement for the homeowners’ and business inventory exemptions.
b. “Property tax increment” means that portion of the levied taxes in excess of the amount specified in Section 2.a., above, attributable to the Robertson Boulevard - Road 15 Reorganization Annexation tax rate areas, described in Section 3.b.
c. “Property tax revenue” means base Property tax revenue, plus the Property tax increment for a given tax rate area.
d. “Tax rate equivalent” means the factor derived for an agency by dividing the property tax levy for the prior fiscal year computed pursuant to § 97 of the Revenue and Taxation Code by the gross assessed value of the agency for the prior fiscal year.
3. EXCHANGE OF PROPERTY TAX REVENUES TO BE MADE UNDER § 99 OF THE REVENUE AND TAXATION CODE.
a. The Property tax revenues collected in relation to Robertson Boulevard - Road 15 Reorganization Annexation shall be
apportioned between CITY and COUNTY as set forth in § 3(b) below.
The parties acknowledge that, pursuant to §§ 54902, 54902.1 and 54903 of the Government Code and §§ 97 and 99 of the Revenue and Taxation Code, the distribution of such Property tax revenues will not be effective until the revenues are collected in the tax year following the calendar year in which the statement of boundary change for the Robertson Boulevard - Road 15 Reorganization Annexation is filed with the County Assessor and the State Board of Equalization. b. In regards to the tax rate areas within the Robertson Boulevard - Road 15 Reorganization Annexation, COUNTY will retain all of its Base property tax revenues upon annexation. In addition, CITY shall receive one-half (1/2) of COUNTY’s share of the Property tax increment and COUNTY shall receive one-half (1/2) of the COUNTY’s share of the Property tax increment within said tax rate areas.
4. GENERAL PROVISIONS.
a. Term. This Agreement shall take effect upon being fully executed by both parties and shall remain in effect through December 31, 2036. b. Termination Due to Changes in Law. The purpose of this Agreement is to alleviate in part the revenue shortfall experienced by COUNTY, which may result from CITY’s annexation of revenue-producing or potentially revenue- producing properties located within the unincorporated area of COUNTY. The purpose of this Agreement is also to enable CITY to proceed with territorial expansion and economic growth consistent with the terms of existing law as mutually understood by the parties as well as to maximize each party's ability to deliver essential governmental services. In entering into this Agreement, the parties mutually assume the continuation of the existing statutory scheme for the distribution of available tax revenues to local government and that assumption is a basic tenet of this Agreement. Accordingly, it is mutually understood and agreed that this Agreement may, by mutual agreement be terminated should changes occur in statutory law, court decisions or State administrative interpretations which negate the basic tenets of this Agreement.
c. Modification. This Agreement and all of the covenants and conditions set forth herein may be modified or amended only by a writing duly authorized and executed by the parties.
d. Enforcement. COUNTY and CITY each acknowledge that this instrument cannot bind or limit themselves or each other or their future governing bodies in the exercise of their discretionary legislative power. However, each binds itself that it will insofar as is legally possible fully carry out the intent and purposes hereof, if necessary by administrative action independent of ordinances, and that this Agreement may be enforced by injunction to the extent allowed by law.
e. Entire Agreement; Supersession. With respect to the subject matter hereof, this Agreement supersedes any and all previous
negotiations, proposals, commitments, writings, and understandings of any nature whatsoever between COUNTY and CITY except as otherwise provided herein.
f. Notice. All notices, requests, certifications or other correspondence required to be provided by the parties to this Agreement shall be in writing and shall be delivered by first-class mail or an equal or better form of delivery to the respective parties at the following addresses:
COUNTY APPLICANT
County Administrative Officer
Madera County
200 West 4th Street
Madera, CA 93637
With Copy to
City Administrator
City of Chowchilla City Hall
130 South 2nd Street
Chowchilla, CA 93610
Clerk of the Board
Madera County Board of Supervisors
200 West 4th Street
Madera, CA 93637
g. Notice of Breach. Except as otherwise provided in this Agreement for a breach of its terms and conditions, the parties may enforce this Agreement in any manner authorized by law, following thirty (30) days written notice of a breach.
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IN WITNESS WHEREOF the foregoing Agreement is executed on the date and year first above-written.
COUNTY OF MADERA
ATTEST:
Clerk, Board of Supervisors
Chairman, Board of Supervisors
CITY OF CHOWCHILLA
By:
(Signature)
Approved as to Legal Form:
COUNTY COUNSEL
By: _____________
EXHIBIT A
Exhibit B
LEGAL DESCRIPTION
ROBERTSON – ROAD 15 REORGANIZATION
ALL THAT CERTAIN REAL PROPERTY, SITUATED IN A PORTION OF SECTION 36, TOWNSHIP 9 SOUTH, RANGE 15 EAST, MOUNT DIABLO BASE AND MERIDIAN, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
LOTS 99, 100, 101 AND 102 IN BLOCK 6 OF DAIRYLAND FARMS SUBDIVISION NO. 1, ACCORDING TO THE
MAP ENTITLED: “MAP OF DAIRYLAND FARMS SUBDIVISION NO. 1, FILED FOR RECORD IN THE
OFFICE OF
THE COUNTY RECORDER OF MADERA COUNTY, CALIFORNIA, ON SEPTEMBER 2, 1914 IN BOOK 4
OF MAPS,
AT PAGES 15, 16, AND 17.
CONTAINING AN AREA OF ±1,962,990 SQUARE FEET (45.06± ACRES) APN: 026-233-007, 008, 009 & 010
REPORT TO THE CITY COUNCIL
Item 6.2
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THE AGENDA
Meeting of: September 22, 2026
AGENDA SECTION: New Business
SUBJECT: Resolution Authorizing Application to the California State Water Resources Control Board for Funding of Planning and Design for Sewer Main Rehabilitation at Veterans Memorial Park
PREPARED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution authorizing the City Administrator to sign and file on behalf of the City a Financial Assistance Application for a financial agreement from the State Water Resources Control Board for the planning, design and construction of the sewer main rehabilitation at Veterans Park and direct staff to proceed with submitting required documents.
BACKGROUND:
On June 10, 2026, the Central Valley Regional Water Quality Control Board issued the City a Notice of Violation, for “Discharging sewage from a sanitary sewer system directly or indirectly to a water of the State.” The violation indicated that, “a portion of the City’s CS that runs beneath an alley and beneath Veterans Memorial Park bound by Kings Avenue, 5th Street, Robertson Boulevard, and 7th Street is damaged and leaking wastewater to the surrounding subsurface.” As required in Section IV. Correction Action to Reestablish Compliance, a response was sent on June 10, 2026, with the following actions and timelines to address the violation and avoid/minimize future violations. • Reinspect/CCTV the sewer main to more accurately establish pipe condition and possible corrective action. – Completed April 24, 2026.
• Hydro jet the sewer main to attempt to clear roots that could cause a potential sewage blockage and/or cause wastewater to dam up or be delayed in its travel allowing an opportunity for discharge. – To be completed by the end of June 2026.
• Add to the City’s Capital Improvement Plan (CIP) a project to rehabilitate and/or replace the sewer main. – Completed June 2026.
• Seek grant or state funding to replace the sewer main. – Ongoing. Contact, via email, was made on 6/10/26 with Cheng Vue from the Central Valley Regional Water Control Board requesting guidance and requirements to be considered for funding from the State Water Resources Control Board’s Division of Financial Assistance (DFA).
REASON FOR RECOMMENDATION:
As indicated in the response to the Notice of Violation, the city is seeking state funding to pursue rehabilitation of the leaking sewer main. The process of applying for funds from the state has begun. For the application to be considered, City Council must adopt a resolution as described, with the resolution as part of the application.
FISCAL IMPACT:
None. However, depending upon what may be approved, matching or a percentage of city funds may be required from the wastewater fund.
ALTERNATIVES:
Utilize city Capital Improvement Project funds from the wastewater fund.
ACTIONS FOLLOWING APPROVAL:
Proceed with preparation of documents and submit them to the Regional Water Quality Control Board for consideration.
COUNCIL RESOLUTION #XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
AUTHORIZING APPLICATION TO THE STATE WATER RESOURCES CONTROL BOARD FOR
FUNDING OF PLANNING AND DESIGN FOR SEWER MAIN REHABILITATION AT VETERANS
MEMORIAL PARK
WHEREAS, On June 10, 2026, the City of Chowchilla received notice of violation from the Central Valley Regional Water Quality Control Board for discharging sewage from a sanitary system directly or indirectly to a water of the state and seeks funding to correct the deficiency.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby declares, finds and determines the following:
1. The City Administrator (the “Authorized Representative”) or designee is hereby authorized and directed to sign and file, for and on behalf of the Entity, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of Veterans Park Sewer Rehab (the “Project”).
2. This Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto.
3. The Authorized Representative, or his/her designee, is designated to represent the Entity in carrying out the Entity’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the Entity and compliance with applicable state and federal laws.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 22nd day of September 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.3
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THE AGENDA
Meeting of: September 22, 2026
AGENDA SECTION: Consent
SUBJECT: RESOLUTION AUTHORIZING SUBMITTAL OF A 2025 COMMUNITY
DEVELOPMENT BLOCK GRANT APPLICATION - AMENDMENT
PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Dustin Ensminger, Director of Public Works ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:
The City Council sign the amended resolution approving an application for funding and the execution of a grant agreement and any amendments thereto from the 2025 funding year of the state CDBG program.
BACKGROUND
The City Council Ordinance #536-26(B)(1) only permits the City Administrator to sign contracts “up to and including $100,000 per contract.” HCD’s contract exceeds $100,000. Therefore, pursuant to the City’s Ordinance and the California government code, “Contracts and agreements exceeding the City Administrator's signature Authority" shall be signed by the Mayor. a. To clarify: the California Department of Housing & Community Development CDBG Standard Agreement is a contract between the City of Chowchilla and the California Department of Housing & Community Development.
i. Section 4 of the Resolution applies to the execution and delivery of “applications and matters pertaining to all such applications.”;
ii. Section 5 applies to entering into, execution and delivery of the grant agreement contract (Standard Agreement) and Amendments to the contract (if/when applicable); iii. Section 6 applies to signing and submitting “Funds Requests and all required reporting forms and other documentation…in connection with the grant.” FISCAL IMPACT:
The costs and available funding for the Water Master Plan and Sewer Master Plan were included in the Fiscal Year 2025/26 Budget and Capital Improvement Plan (CIP) and would fully be funded by the Community Development Block Grant (CDBG).
ALTERNATIVES:
Not approving the amended resolution.
COUNCIL RESOLUTION #XX-26
A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2025 FUNDING
YEAR OF THE STATE CDBG PROGRAM
BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines, and declares as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, $300,000 for the following CDBG activities, pursuant to the 2025 CDBG Notice of Funding Availability (NOFA):
Projects Dollar Amount Being Requested for the
Projects
Planning & Technical Assistance –
Water Master Plan
$ 203,000
Planning & Technical Assistance –
Sewer Master Plan
$ 97,000
SECTION 2:
The City hereby approves the use of Program Income in an amount not to exceed $0 for the CDBG activity described in Section 1.
SECTION 3:
The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).
SECTION 4:
The City hereby authorizes and directs the City Administrator, or designee(s), to execute and deliver all applications and act on the City's behalf in all matters pertaining to all such applications.
SECTION 5:
If an application is approved, the Mayor is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement), any recordable or nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the City Administrator, or designee(s), is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Chowchilla held on September 22, 2026, by the following vote:
AYES: _____ ABSENT: _____
NOES: _____ ABSTAIN: _____
_____________________________________
KELLY SMITH, MAYOR
CITY OF CHOWCHILLA
STATE OF CALIFORNIA
City of Chowchilla
I, Michael Prentice, City Attorney of the City of Chowchilla, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this ___ day of _____________, 20____ and that said resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof.
Michael Prentice, Attorney of the City of Chowchilla, State of California _______________________________________
By: Michael Prentice, City Attorney
Note 1: The attesting officer cannot be the person identified in the Resolution as the authorized signer.
Note 2: Unless there is a city ordinance stating otherwise, the mayor must be the designated official in Section 5.