AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, October 13, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chamber is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceedings.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes. • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: Police Chief – Unrepresented
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
City Council Meeting AGENDA October 13, 2026
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 16478 Avenue 25, Chowchilla CA 93610
Agency Negotiator: City Administrator
Negotiating Parties: Thiel Air Care, Inc.
Under Negotiation: Price and/or terms
OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT:
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion.
For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.
3.1 Approval of the September 22, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the September 2026 Check Register Report (Seeto) City Council Meeting AGENDA October 13, 2026
3.3 Consideration and Adoption of a City Council Resolution to Declare Certain Unused City Property as Surplus and Authorize Staff to Dispose of by Sale at Auction (Ensminger)
3.4 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Ventura Avenue Pavement Resurfacing Project (Ensminger)
3.5 Consideration and Adoption of a City Council Resolution Authorizing Additional Funds from Measure N to Complete the City-Wide Surveillance Program (Palmer) PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Approval of Renewal of the Employment Agreement* for Chief of Police of the City of Chowchilla (Prentice)
*Final Draft Employment Agreement will be available at the meeting.
6.2 Consideration and Adoption of a City Council Resolution Approving an Allocation from the City Council Contingency Fund to the Chowchilla Union High School Class of 2028 for Grad Night Transportation (Wisener)
ANNOUNCEMENTS – Section 7
OCT 19 AIRPORT ADVISORY COMMITTEE MEETING, COUNCIL CHAMBERS, 5PM OCT 21 PLANNING COMMISSION MEETING, COUNCIL CHAMBERS, 5PM OCT 24 HALLOWEEN TREAT TRAIL, VETERANS PARK, 6:00PM
OCT 27 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
OCT 29 STATE OF THE COUNTY LUNCHEON, SAN JOAQUIN WINE COMPANY, 11:30AM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S 2nd Street, Chowchilla, CA, and made available for public review on this 9th day of October, 2026 at or before 4:00 pm.
October 13, 2026 City Council Meeting |3:00pm Closed Session - 4:00pm Open Session
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/87004458222?pwd=fLfH6xSGcZMJT5fVqjT5Z5buO5uO4H.1 Passcode: 425 006
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 883 7262 8508
Passcode: 425 006
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. 2nd Street, Chowchilla, CA 93610
Tuesday, September 22, 2026
Closed Session: 3:00 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Attorney Michael Prentice, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Dustin Ensminger, Public Works Deputy Director Joe Roman, Community & Economic Development Director Denise Munoz, Finance Director Daniel Seeto, Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon • CONSIDERATION OF APPROVAL OF AGENDA Additions and/or Deletions: None.
PUBLIC ADDRESS – CLOSED SESSION
None.
CLOSED SESSION – 3:00 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: Police Chief
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: Police Chief – Unrepresented
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957 (b)(1)
Title: City Administrator
4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Title: City Administrator - Unrepresented
5. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation Pursuant to Government Code Section 54956.9(d)(4): One case OPEN SESSION – 4:00 PM
CLOSED SESSION REPORT: No reportable action.
City Council Meeting MINUTES September 22, 2026
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Christine Cook, a longtime Chowchilla resident and retired educator, addressed the Council to express her appreciation for members of the community and City staff. She recognized Stacy Curutchet, Connie Fuller, Christina Soares, City Clerk McClendon, Public Works staff, the City Administrator, Police Chief Palmer, Police Officer Lawson, and other City staff and contractors for their hard work and assistance to the community. She also expressed appreciation to members of the City Council for their service and dedication to Chowchilla. Ms. Cook shared a recent positive experience regarding roadwork and the relocation of a stop sign near her residence, noting the responsiveness of City staff and the contractor. She concluded by thanking everyone involved in serving the community.
Dennis Haworth, Chamber of Commerce Executive Director, thanked City staff, volunteers, students, and sponsors for their support of the recent event, the car show, and recognized Charles from Public Works for his assistance.
Community member Titus thanked Chief Palmer and Police Department staff, specifically the night shift, for their response to a recent shooting and efforts to keep the community safe.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost reported attending the Chamber of Commerce’s annual car show.
Mayor Pro Tem Barragan also reported attending the car show.
Council Member Ahmed reported attending the car show, International Council of Shopping Centers (ICSC) in San Diego, the Madera County Economic Development Commission (MCEDC) meeting, and the Madera County Transportation Commission (MCTC). Discussed a potential transportation grant opportunity for school zones and speeding concerns.
Mayor Smith reported attending the 9/11 Memorial Ceremony with Fire Chief Gaumnitz; also attended the Men’s Steak Night Dinner at Cornerstone Community Church, the car show, and the Chowchilla Athletic Foundation (CAF) dinner.
2.2 STAFF VERBAL REPORTS
Chief Palmer Reported 1,169 calls for service, 452 proactive stops, 25 misdemeanor arrests, 5 felony arrests, and 14 citations. Officers also recovered a stolen firearm following a vehicle burglary.
Fire Chief Gaumnitz reported attending the 9/11 Memorial and First Responder Veterans Rodeo.
Public Works Director Ensminger assisted with car show preparations and welcomed a new wastewater operator trainee.
City Council Meeting MINUTES September 22, 2026
Community & Economic Development Director Munoz reported on International Council of Shopping Centers (ICSC) attendance, new businesses, and the Flames restaurant review.
Finance Director Seeto reported completed workers’ compensation training and reviewed investment options.
Recreation Director reported finalizing a youth robotics program and a five-year Senior Center agreement; provided updates on upcoming community events.
City Clerk McClendon reported that she will be participating in the Madera County Elections Office logic and accuracy testing on September 30.
CONSENT CALENDAR – Section 3
3.1 Approval of the September 8, 2026 Regular City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the August 2026 Financials Report (Seeto)
3.3 Consideration and Approval of the Auto Aid Agreement Between Chowchilla Fire Department and Madera County Fire (Gaumnitz)
3.4 Consideration and Adoption of a City Council Resolution (60-26) Approving Budget Amendments for the Purchase of Two Transit Vehicles (McClendon) Motion by Council Member Troost, Seconded by Mayor Pro Tem Barragan to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Council Member Chavez absent.
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution (61-26) Approving a Tax Sharing Agreement Between the City of Chowchilla and the County of Madera for the Robertson Boulevard – Road 15 Reorganization Annexation and Authorizing Execution of the Agreement (Munoz)
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve City Council Resolution #61-26, Approving a Tax Sharing Agreement Between the City of Chowchilla and the County of Madera for the Robertson Boulevard – Road 15 Reorganization Annexation and Authorizing Execution of the Agreement. Motion passed by roll call vote with Council Member Chavez absent.
6.2 Consideration and Adoption of a City Council Resolution (62-26) Approving a California State Water Resources Control Board Application to Fund Planning and Design for Sewer Main Rehabilitation at Veterans Memorial Park (Ensminger) City Council Meeting MINUTES September 22, 2026
Motion by Mayor Pro Tem Barragan, Seconded by Council Member Ahmed to Approve City Council Resolution #62-26, Approving a California State Water Resources Control Board Application to Fund Planning and Design for Sewer Main Rehabilitation at Veterans Memorial Park. Motion passed by roll call vote with Council Member Chavez absent.
6.3 Consideration and Adoption of a City Council Resolution (63-26) Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2025 Funding Year of the State CDBG Program Amendment (Ensminger)
Motion by Mayor Smith, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #63-26, Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2025 Funding Year of the State CDBG Program Amendment. Motion passed by roll call vote with Council Member Chavez absent.
ANNOUNCEMENTS – Section 7
SEP 23-25 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, ANAHEIM CONVENTION CENTER OCT 8 COMMUNITY PAINT NIGHT
OCT 10 TRINITY PREGNANCY RESOURCE CENTER ANNUAL BANQUET, CORNERSTONE COMMUNITY CHURCH, 5:30PM
OCT 13 CITY COUNCIL MEETING, COUNCIL CHAMBERS, 4PM
ADJOURNMENT
Mayor Smith Adjourned the Tuesday, September 22, 2026 Regular City Council Meeting at 4:39pm.
ATTEST: APPROVED:
Joann McClendon, CMC Mayor Kelly Smith
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 13, 2026
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Daniel Seeto, Finance Director
ATTACHMENTS: Check list report
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational only. The invoices paid are shown in the attached listing of invoices.
BACKGROUND:
Presented this evening is a list of invoices paid in September 2026.
REASON FOR RECOMMENDATION:
Informational item only.
FISCAL IMPACT:
Each item shown on the invoice list includes a description of that item and the amount of the invoice.
ALTERNATIVES:
Not applicable.
ACTIONS FOLLOWING APPROVAL:
None.
10/1/2026 12:57:04 PM Page 1 of 7
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 09/01/2026 - 09/30/2026
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
09/01/2026 72318 American Asphalt Repair and Resurfacing Co, Inc Utility Billing Outstanding Check -1,152.65 09/01/2026 72319 Rental Zebra Utility Billing Outstanding Check -79.93 09/01/2026 72320 Donald Beverage Utility Billing Outstanding Check -122.20 09/02/2026 72321 CA State Disbursement Unit Accounts Payable Outstanding Check -583.83 09/02/2026 72322 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -2,408.00 09/02/2026 72323 Void Check Accounts Payable Voided Check 0.00 09/02/2026 72324 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 09/02/2026 72325 Chowchilla Mid-Management Accounts Payable Outstanding Check -120.00 09/02/2026 72326 Chowchilla Office Accounts Payable Outstanding Check -153.00 09/02/2026 72327 Fitness Peak Accounts Payable Outstanding Check -52.50 09/02/2026 72328 Franchise Tax Board- Tax Accounts Payable Outstanding Check -200.00 09/02/2026 72329 U.S. Bank (PARS) Accounts Payable Outstanding Check -374.32 09/03/2026 72330 Brandy & Grag Adams Utility Billing Outstanding Check -113.98 09/08/2026 72331 American Fidelity Assurance Accounts Payable Outstanding Check -1,328.84 09/08/2026 72332 BSK Associates Accounts Payable Outstanding Check -499.79 09/08/2026 72333 Central Valley Concrete, Inc. Accounts Payable Outstanding Check -1,419.19 09/08/2026 72334 Chowchilla-Madera County Fair Accounts Payable Outstanding Check -5,000.00 09/08/2026 72335 CivicPlus, LLC Accounts Payable Outstanding Check -7,478.40 09/08/2026 72336 Cornerstone Structural Engineering Group, Inc. Accounts Payable Outstanding Check -521.00 09/08/2026 72337 Cumulus Media New Holdings Inc Accounts Payable Outstanding Check -5,000.00 09/08/2026 72338 Eppler Towing & Recovery Inc Accounts Payable Outstanding Check -675.00 09/08/2026 72339 Farmers Hardware Accounts Payable Outstanding Check -581.55 09/08/2026 72340 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -84.49 09/08/2026 72341 HENSLEY'S PAVING AND GENERAL ENGINEERING, INC. Accounts Payable Outstanding Check -21,679.00 09/08/2026 72342 Horizon Distributors Inc. Accounts Payable Outstanding Check -63.26 09/08/2026 72343 Howell Communications Inc. Accounts Payable Outstanding Check -10,850.00 09/08/2026 72344 John Chavez Accounts Payable Outstanding Check -322.58 09/08/2026 72345 Kelleher, Helmrich & Associates, Inc. Accounts Payable Outstanding Check -1,800.00 09/08/2026 72346 Kelly Smith Accounts Payable Outstanding Check -322.58 09/08/2026 72346 Kelly Smith Reversal Accounts Payable Outstanding Check Reversal 322.58 09/08/2026 72347 Law Dog K9 Accounts Payable Outstanding Check -8,400.00 09/08/2026 72348 Lechowicz & Tseng Municipal Consultants Accounts Payable Outstanding Check -1,285.00 09/08/2026 72349 Lozano Smith, LLP Accounts Payable Outstanding Check -31,615.88 09/08/2026 72350 Mace Pest Control Accounts Payable Outstanding Check -500.00 09/08/2026 72351 MAPA Plumbing Services Accounts Payable Outstanding Check -380.00 09/08/2026 72352 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -318,921.78 Bank Transaction Report Issued Date Range: -
10/1/2026 12:57:04 PM Page 2 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/08/2026 72353 Motorola Solutions, Inc Accounts Payable Outstanding Check -7,599.36 09/08/2026 72354 Occupational Health Centers of California Accounts Payable Outstanding Check -514.00 09/08/2026 72355 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,799.05 09/08/2026 72356 O'Reilly Auto Parts Accounts Payable Outstanding Check -345.06 09/08/2026 72357 PACE Supply Corp Accounts Payable Outstanding Check -2,540.44 09/08/2026 72358 Pacific Plan Review Inc Accounts Payable Outstanding Check -5,715.75 09/08/2026 72359 PacWest Direct Accounts Payable Outstanding Check -412.08 09/08/2026 72360 PARS Accounts Payable Outstanding Check -517.44 09/08/2026 72361 Phoenix Group Information Systems Accounts Payable Outstanding Check -534.99 09/08/2026 72362 Platinum General Engineering LLC Accounts Payable Outstanding Check -229,308.03 09/08/2026 72363 Platt Electrical Supply Accounts Payable Outstanding Check -264.67 09/08/2026 72364 Point Emblems LLC Accounts Payable Outstanding Check -2,074.94 09/08/2026 72365 Power Business Technology LLC Accounts Payable Outstanding Check -21.54 09/08/2026 72366 Precision Civil Engineering, Inc. Accounts Payable Outstanding Check -8,649.51 09/08/2026 72367 Principal Life Insurance Company Accounts Payable Outstanding Check -9,258.27 09/08/2026 72368 ProClean Supply Accounts Payable Outstanding Check -75.88 09/08/2026 72369 Prudential Overall Supply Accounts Payable Outstanding Check -557.84 09/08/2026 72370 Purl's Sheet Metal & Air Conditioning Inc. Accounts Payable Outstanding Check -998.00 09/08/2026 72371 Quad Knopf, Inc. Accounts Payable Outstanding Check -18,391.65 09/08/2026 72372 Void Check Accounts Payable Voided Check 0.00 09/08/2026 72373 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -690.75 09/08/2026 72374 R & R Pool Service Accounts Payable Outstanding Check -140.00 09/08/2026 72375 Rain for Rent Accounts Payable Outstanding Check -333.68 09/08/2026 72376 Rod Pruett Accounts Payable Outstanding Check -256.00 09/08/2026 72377 S & W Auto Parts Inc. Accounts Payable Outstanding Check -157.81 09/08/2026 72378 Safety-Kleen Systems Inc. Accounts Payable Outstanding Check -380.58 09/08/2026 72379 Silva Ford Madera Accounts Payable Outstanding Check -15.91 09/08/2026 72380 Southern Tire Mart LLC Accounts Payable Outstanding Check -2,065.10 09/08/2026 72381 Specialty Roofing of CA Inc Accounts Payable Outstanding Check -3,500.00 09/08/2026 72382 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,862.18 09/08/2026 72383 Tim R. Trull Electric, Inc. Accounts Payable Outstanding Check -17,746.00 09/08/2026 72384 Turner's Towing Accounts Payable Outstanding Check -220.00 09/08/2026 72385 US BANK (CAL-CARD) Accounts Payable Outstanding Check -1,660.84 09/08/2026 72386 Van De Pol Petroleum Accounts Payable Outstanding Check -12,024.21 09/08/2026 72387 Verizon Wireless Accounts Payable Outstanding Check -4,146.91 09/08/2026 72388 Vision Service Plan - (CA) Accounts Payable Outstanding Check -886.89 09/08/2026 72389 Vortex Industries Inc Accounts Payable Outstanding Check -9,744.18 09/08/2026 72390 Vulcan Materials Company Accounts Payable Outstanding Check -540.88 09/08/2026 72391 Waseem Ahmed Accounts Payable Outstanding Check -322.58 09/08/2026 72392 West Coast Pet Memorial Service Accounts Payable Outstanding Check -440.79 09/16/2026 72393 CA State Disbursement Unit Accounts Payable Outstanding Check -583.83 09/16/2026 72394 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -2,408.00 09/16/2026 72395 Void Check Accounts Payable Voided Check 0.00 Bank Transaction Report Issued Date Range: -
10/1/2026 12:57:04 PM Page 3 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/16/2026 72396 Chowchilla Employees Assn. Accounts Payable Outstanding Check -264.00 09/16/2026 72397 Chowchilla Mid-Management Accounts Payable Outstanding Check -120.00 09/16/2026 72398 Chowchilla Office Accounts Payable Outstanding Check -153.00 09/16/2026 72399 Fitness Peak Accounts Payable Outstanding Check -52.50 09/16/2026 72400 Franchise Tax Board- Tax Accounts Payable Outstanding Check -200.00 09/16/2026 72401 U.S. Bank (PARS) Accounts Payable Outstanding Check -114.26 09/21/2026 72402 A & R Refrigeration Inc. Accounts Payable Outstanding Check -75.00 09/21/2026 72403 AFLAC Accounts Payable Outstanding Check -967.14 09/21/2026 72404 Airespring Inc Accounts Payable Outstanding Check -558.32 09/21/2026 72405 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -458.32 09/21/2026 72406 Anderson Pump Co Accounts Payable Outstanding Check -112.77 09/21/2026 72407 AT & T Accounts Payable Outstanding Check -97.20 09/21/2026 72408 AT & T CALNET Accounts Payable Outstanding Check -743.70 09/21/2026 72409 AutoZone Parts, Inc Accounts Payable Outstanding Check -616.96 09/21/2026 72410 Badger Meter Inc. Accounts Payable Outstanding Check -805.56 09/21/2026 72411 Baker Supplies and Repairs Accounts Payable Outstanding Check -382.80 09/21/2026 72412 Blacks Irrigation Systems, Inc Accounts Payable Outstanding Check -282.75 09/21/2026 72413 Brown's Dock & Door, Inc Accounts Payable Outstanding Check -502.50 09/21/2026 72414 BSK Associates Accounts Payable Outstanding Check -875.59 09/21/2026 72415 Comcast Accounts Payable Outstanding Check -43.51 09/21/2026 72416 Comcast Accounts Payable Outstanding Check -245.16 09/21/2026 72417 Crazy Ant Pest Control Inc Accounts Payable Outstanding Check -94.00 09/21/2026 72418 Dante Lawson Accounts Payable Outstanding Check -23.00 09/21/2026 72419 David Burnett Accounts Payable Outstanding Check -115.00 09/21/2026 72420 Department of Justice/Acc Accounts Payable Outstanding Check -974.50 09/21/2026 72421 Distributor Operations, Inc. Accounts Payable Outstanding Check -173.77 09/21/2026 72422 Don's Mobile Glass Inc. Accounts Payable Outstanding Check -325.00 09/21/2026 72423 Farmers Hardware Accounts Payable Outstanding Check -575.42 09/21/2026 72424 Void Check Accounts Payable Voided Check 0.00 09/21/2026 72425 Grainger Accounts Payable Outstanding Check -122.01 09/21/2026 72426 Granite Construction Company Accounts Payable Outstanding Check -68,023.34 09/21/2026 72427 Grover Landscape Services Inc. Accounts Payable Outstanding Check -6,418.00 09/21/2026 72428 Healthwise Services, LLC Accounts Payable Outstanding Check -410.27 09/21/2026 72429 John Chavez Accounts Payable Outstanding Check -311.89 09/21/2026 72430 Kellogg Supply Accounts Payable Outstanding Check -57.32 09/21/2026 72431 Lechowicz & Tseng Municipal Consultants Accounts Payable Outstanding Check -690.00 09/21/2026 72432 Liebert Cassidy Whitmore Accounts Payable Outstanding Check -874.00 09/21/2026 72433 MAPA Plumbing Services Accounts Payable Outstanding Check -380.00 09/21/2026 72434 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -163,514.39 09/21/2026 72435 Occupational Health Centers of California Accounts Payable Outstanding Check -257.00 09/21/2026 72436 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,121.46 09/21/2026 72437 O'Reilly Auto Parts Accounts Payable Outstanding Check -559.48 09/21/2026 72438 PACE Supply Corp Accounts Payable Outstanding Check -579.38 Bank Transaction Report Issued Date Range: -
10/1/2026 12:57:04 PM Page 4 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/21/2026 72439 Phoenix Group Information Systems Accounts Payable Outstanding Check -586.73 09/21/2026 72440 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -528.00 09/21/2026 72441 Prudential Overall Supply Accounts Payable Outstanding Check -342.77 09/21/2026 72442 Quad Knopf, Inc. Accounts Payable Outstanding Check -56,205.82 09/21/2026 72443 Quadient Finance USA, Inc. Accounts Payable Outstanding Check -1,000.00 09/21/2026 72444 Railworks Track Systems LLC Accounts Payable Outstanding Check -215.00 09/21/2026 72445 Rain for Rent Accounts Payable Outstanding Check -11,453.70 09/21/2026 72446 Rod Pruett Accounts Payable Outstanding Check -233.00 09/21/2026 72447 Ronald Reyes Accounts Payable Outstanding Check -92.00 09/21/2026 72448 S & W Auto Parts Inc. Accounts Payable Outstanding Check -171.65 09/21/2026 72449 Self Help Enterprises Accounts Payable Outstanding Check -882.86 09/21/2026 72450 SHI International Corp Accounts Payable Outstanding Check -10,998.54 09/21/2026 72451 Southern Tire Mart LLC Accounts Payable Outstanding Check -449.40 09/21/2026 72452 Stericycle, Inc. Accounts Payable Outstanding Check -170.16 09/21/2026 72453 Superior Pool Products, LLC Accounts Payable Outstanding Check -7,568.72 09/21/2026 72454 T & T Pavement Markings & Products Inc. Accounts Payable Outstanding Check -34,990.00 09/21/2026 72455 The Water Connection Inc. Accounts Payable Outstanding Check -1,300.00 09/21/2026 72456 Timothy D Watson Accounts Payable Outstanding Check -115.00 09/21/2026 72457 Timothy D Watson Accounts Payable Outstanding Check -387.00 09/21/2026 72458 T-Mobile USA Inc Accounts Payable Outstanding Check -352.35 09/21/2026 72459 Toshiba Financial Services Accounts Payable Outstanding Check -2,545.25 09/21/2026 72460 Townsend Public Affairs, Inc. Accounts Payable Outstanding Check -4,500.00 09/21/2026 72461 Trishanna Pittz Accounts Payable Outstanding Check -390.00 09/21/2026 72462 Turner's Towing Accounts Payable Outstanding Check -240.00 09/21/2026 72463 US Bank Accounts Payable Outstanding Check -3,350.00 09/21/2026 72464 US BANK (CAL-CARD) Accounts Payable Outstanding Check -7,451.61 09/21/2026 72465 US Post Office Accounts Payable Outstanding Check -3,350.60 09/21/2026 72466 USA BlueBook Accounts Payable Outstanding Check -2,773.28 09/21/2026 72467 Van De Pol Petroleum Accounts Payable Outstanding Check -941.10 09/21/2026 72468 Vanessa Galvez Escobar Accounts Payable Outstanding Check -221.00 09/21/2026 72469 Vanessa Galvez Escobar Accounts Payable Outstanding Check -129.00 09/21/2026 72470 Vulcan Materials Company Accounts Payable Outstanding Check -558.36 09/21/2026 72471 West Coast Pet Memorial Service Accounts Payable Outstanding Check -291.58 09/21/2026 72472 Zacs Air Systems Accounts Payable Outstanding Check -307.50 09/30/2026 72474 AFLAC Accounts Payable Outstanding Check -967.14 09/30/2026 72475 AT&T Mobility, LLC Accounts Payable Outstanding Check -758.28 09/30/2026 72476 AXANEXA LLC Accounts Payable Outstanding Check -1,000.00 09/30/2026 72477 Baker Supplies and Repairs Accounts Payable Outstanding Check -53.29 09/30/2026 72478 BSK Associates Accounts Payable Outstanding Check -1,011.98 09/30/2026 72479 Cook's Communication Corp Accounts Payable Outstanding Check -45.68 09/30/2026 72480 Cornerstone Structural Engineering Group, Inc. Accounts Payable Outstanding Check -3,721.37 09/30/2026 72481 County of Madera Accounts Payable Outstanding Check -20.00 09/30/2026 72482 Farmers Hardware Accounts Payable Outstanding Check -258.32 Bank Transaction Report Issued Date Range: -
10/1/2026 12:57:04 PM Page 5 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
09/30/2026 72483 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -272.52 09/30/2026 72484 Home Depot Credit Services Accounts Payable Outstanding Check -5,449.03 09/30/2026 72485 Void Check Accounts Payable Voided Check 0.00 09/30/2026 72486 Horizon Distributors Inc. Accounts Payable Outstanding Check -284.22 09/30/2026 72487 Insurance and Benefits Trust of the Peace Officers Research Association of California Accounts Payable Outstanding Check -980.00 09/30/2026 72488 L.N. Curtis & Sons Accounts Payable Outstanding Check -3,277.82 09/30/2026 72489 Mace Pest Control Accounts Payable Outstanding Check -190.00 09/30/2026 72490 Madera Tribune Accounts Payable Outstanding Check -1,527.50 09/30/2026 72491 Medvetta Financial Inc. Accounts Payable Outstanding Check -75.00 09/30/2026 72492 Merced Pools Accounts Payable Outstanding Check -1,000.00 09/30/2026 72493 ODP Business Solutions, LLC Accounts Payable Outstanding Check -489.22 09/30/2026 72494 O'Reilly Auto Parts Accounts Payable Outstanding Check -42.40 09/30/2026 72495 PACE Supply Corp Accounts Payable Outstanding Check -1,946.29 09/30/2026 72496 Pacific Gas & Electric Accounts Payable Outstanding Check -4,020.34 09/30/2026 72497 Pacific Plan Review Inc Accounts Payable Outstanding Check -1,575.00 09/30/2026 72498 PARS Accounts Payable Outstanding Check -517.44 09/30/2026 72499 Power Business Technology LLC Accounts Payable Outstanding Check -20.95 09/30/2026 72500 Precision Civil Engineering, Inc. Accounts Payable Outstanding Check -11,186.64 09/30/2026 72501 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -9,735.00 09/30/2026 72502 ProClean Supply Accounts Payable Outstanding Check -806.14 09/30/2026 72503 Prudential Overall Supply Accounts Payable Outstanding Check -295.80 09/30/2026 72504 Purl's Sheet Metal & Air Conditioning Inc. Accounts Payable Outstanding Check -2,748.00 09/30/2026 72505 Quad Knopf, Inc. Accounts Payable Outstanding Check -25,844.65 09/30/2026 72506 R & R Pool Service Accounts Payable Outstanding Check -140.00 09/30/2026 72507 Rain for Rent Accounts Payable Outstanding Check -1,994.18 09/30/2026 72508 S & W Auto Parts Inc. Accounts Payable Outstanding Check -304.30 09/30/2026 72509 SHI International Corp Accounts Payable Outstanding Check -3,520.00 09/30/2026 72510 Southern Tire Mart LLC Accounts Payable Outstanding Check -1,222.23 09/30/2026 72511 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,882.18 09/30/2026 72512 Toshiba Financial Services Accounts Payable Outstanding Check -647.70 09/30/2026 72513 Trinity Pregnancy Resource Center Accounts Payable Outstanding Check -300.00 09/30/2026 72514 US BANK (CAL-CARD) Accounts Payable Outstanding Check -17,857.63 09/30/2026 72515 USA BlueBook Accounts Payable Outstanding Check -743.80 09/30/2026 72516 Van De Pol Petroleum Accounts Payable Outstanding Check -2,032.78 09/30/2026 72517 Video Inspection Specialists Inc Accounts Payable Outstanding Check -4,105.00 09/30/2026 72518 Vision Service Plan - (CA) Accounts Payable Outstanding Check -916.49 Bank Account 200650906 Total: (201) -1,297,884.35
Bank Account: 200695379 - Payroll-Tri Counties
09/04/2026 762 762 Payroll Outstanding Check -284.40
09/04/2026 09/02/2026 763 763 Payroll Cleared Check 0.00 09/04/2026 764 764 Payroll Outstanding Check -208.12
09/04/2026 765 765 Payroll Outstanding Check -284.40
Bank Transaction Report Issued Date Range: -
10/1/2026 12:57:04 PM Page 6 of 7
Bank Account 200695379 Total: (4) -776.92
Report Total: (205) -1,298,661.27
Bank Transaction Report Issued Date Range: -
10/1/2026 12:57:04 PM Page 7 of 7
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 201 -1,297,884.35
200695379 Payroll-Tri Counties 4 -776.92
Report Total: 205 -1,298,661.27
Cash Account Count Amount
**No Cash Account** 6 0.00
999 999-0100-0215 Cash In Bank 196 -1,297,884.35
999 999-0100-0216 Cash In Bank (Payroll) 3 -776.92
Report Total: 205 -1,298,661.27
Transaction Type Count Amount
Check 204 -1,298,983.85
Check Reversal 1 322.58
Report Total: 205 -1,298,661.27
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 13, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution for Declaration of Surplus Property PREPARED BY: Joe Roman, Deputy Director of Public Works APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the disposal of surplus City property and authorize staff to dispose of that certain property through means as described in the City of Chowchilla Municipal Code.
BACKGROUND:
Under City of Chowchilla Municipal Code Section 4.04.050, the City has the authority to sell or otherwise dispose of all commodities and equipment which cannot be used by any department or which have become unsuitable for City use. This may include abandonment, destruction or donation to public bodies, charitable, civic or nonprofit organizations and may include City property which has no commercial value or for which the estimated cost of continued care, handling, maintenance, or storage would exceed the estimated proceeds of sale. Further, these assets have fully depreciated and have no residual value. Sales procedures may include negotiated sales, acceptance of sealed bids, or public auction.
The subject City property to be disposed includes and a brief description why it is being recommend for surplus is as follows:
• 2020 Freightliner Street Sweeper (CNG) PW – VIN 1FVAC4FT9LHKZ1001 CNG. The city no longer has a working CNG fuel station.
• 2014 Ford F250 (CNG) PW – VIN #1FD7X2A6XEEA23039. Replacement scheduled due to age and CNG equipment repairs.
• 2012 Ford E-450 Transit – VIN #1FDFE4FS4CDA11717. It has reached the end of its useful life and has been replaced.
• 2014 Ford Taurus PD Unit – VIN #1FAHP2MT3EG120300. Blown engine turbo. • 2020 Ford Explorer PD Unit – VIN #1FM5K8AC4LGB76208. Out of service, high mileage. • 2015 Ford Explorer PD Unit – VIN #1FM5K8AR9FGA94404. Blown transmission. • 2014 Toyota Prius Admin – VIN #JTDKN3DP5E3058310. Replaced with new vehicle - Nissan Rogue.
• 2014 Toyota Prius PD – VIN #JTDKN3DP9E3058309. Replaced with new vehicle -Nissan Rogue. • 1978 John Deer JD670-A Grader PW– Serial #6707463. Outdated and unsafe to operate, has not been used for 25 years.
• 1955 Ford 8N Tractor PW. Old and has been parked for 20 years. • 1995 Ford Dump Truck PW – VIN 1FDWF80CXSVA16919. Diesel engine out of compliance for emissions, needs new brakes and water pump.
• 1993 Spray Utility Truck PW - VIN #1M9EJ33J0PS3. Repairs needed, not worth repairing. • Texas Bragg Dump Trailer PW – VIN 17XFD1029Y1004073. Outlived its use life, not worth repairs. • Jacobsen Flatbed Trailer PW – VIN #1J9DE2G201F015526
• 1945 Military Surplus Trailer PW – VIN #CA 670110
• Ditch Witch Trencher 1620KE PW – Serial #1L0216. Not operable. • Hustler 72” Mower PW– Serial #05091386. Not operable. • Police Radar Sign – VIN K9BSO814///WK118945. Towable radar sign. • Bucket Attachement PW – Old outdated equipment.
• Ammco Brake Lathe PW – Outdated and unusable.
• Gem Electric Cart e4 Fire Dept – #VIN #52CG4AGA3J0017040 • Gem Electric Cart e4 PD – VIN #52CG4AGA5J0017010
• Well Motor – Well 1 was destroyed in 2017 and the motor horsepower is not adequate for any existing wells for a backup.
• Hoist Rotary – 12,000 lb hoist
• Miscellaneous – Electric push mower, 17 empty totes, small equipment (chain saws, weed eaters, blowers and pumps, old office furniture.
• Miscellaneous – Electric push mower, 17 empty totes, small equipment (chain saws, weed eaters, blowers), trash pumps, unusable barricades, old office furniture.
As city equipment and vehicles become unusable, we typically declare them as surplus which allows the city to then dispose of such. The city last disposed of declared surplus items on March 20, 2025.
REASON FOR RECOMMENDATION:
Disposal of city surplus property with maximum return on surplus items rather than disposing of items at landfill or recyclers.
FISCAL IMPACT:
No negative impact. There will be some out-of-pocket expenses to transport vehicles to sale site. Sale will generate some income to city by selling items the city can no longer use.
ALTERNATIVES:
Continue to store items at corporation yard and value of items continues to decrease or dispose of items at landfill or recycler which will generate little if any income to the city.
ACTIONS FOLLOWING APPROVAL:
City staff will dispose of the surplus property through various procedures that may include negotiated sales, acceptance of sealed bids, or public auction.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
TO DECLARE CERTAIN UNUSED CITY PROPERTY AS SURPLUS AND AUTHORIZE STAFF TO
DISPOSE OF BY SALE AT AUCTION
WHEREAS, the City of Chowchilla (City) owns and operates equipment and vehicles; and WHEREAS, the City has other small and low value items including, but not limited to, office desks, office furniture, outdated computers and unserviceable radios; and WHEREAS, staff has designated the property as described in the City Council Report as no longer necessary, useful or suitable for municipal purposes; and WHEREAS, Chowchilla Municipal Code Chapter 4.04.050 specifies the terms and conditions for the disposition of surplus City property; and
WHEREAS, the City desires to surplus the property.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla does hereby resolve, find and order as follows:
1. The above recitals are true and correct.
2. Declares the identified vehicles and equipment surplus.
3. Authorizes City staff to transport vehicles and equipment to the Madera Auction site.
4. Authorizes City staff to add additional small and low value items for disposal at auction not to exceed $500.00 in value.
5. Authorizes City staff to enter into agreement with Mulrooney Auction Company and other buyers to sale surplus items.
6. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of October, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.4
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 13, 2026
AGENDA SECTION: Consent
SUBJECT: Approval of a Resolution Accepting the Improvements and Authorizing Filing of the Notice of Completion for the Ventura Avenue Pavement Resurfacing Project
PREPARED BY: Christina Soares, Administrative Analyst
APPROVED BY: Dustin Ensminger, Public Works Director
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution accepting the improvements and authorizing filing of the Notice of Completion for the Ventura Avenue Pavement Resurfacing project.
BACKGROUND:
On May 13th, 2026, the City entered into a construction services agreement with Platinum General Engineering with project work to include:
1. Cape seal of Ventura Avenue from 3rd Street to 15th Street
2. Construction of bulb outs on Ventura Avenue at 5th Street and 11th Street
3. Restriping of Ventura Avenue and striping of bike lanes As authorized by City Council, construction was started by Platinum General Engineering shortly thereafter and was completed by September 3rd, 2026.
REASON FOR RECOMMENDATION:
The Contractor, Platinum General Engineering, has completed the work required for the Project. The City’s Public Works Department has inspected the improvements required by the Project and all of the improvements have been completed. The City must accept the improvements and file the Notice of Completion in order to closeout the Project.
FISCAL IMPACT:
The Council approved budget for the project and final costs is as follows:
Council Approved Amount
Construction Costs
Contract $367,711.73
Contingency $73,542.37
CM/Inspection/Testing $43,000.00
Total Construction $484,254.10
Available Construction Funding
RSTP $224,872.00
Measure T – RTP $300,000.00
Total Available Construction Funding $524,872.00
Final Closeout Amount
Construction Costs
Contract $367,711.73
Change Orders $14,715.01
Plans/Specs/Bid Support $42,050.00
Construction Observation $2,025.00
CM/Inspection/Testing $76,000.00
Total Construction $502,501.74
Final Closeout Costs
RSTP $224,872.00
Measure T – RTP $277,629.74
Total Final Closeout Costs $502,501.74
ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
1. Filing of Notice of Completion with Madera County Recorder.
2. Release of 5% retention in the amount of $19,121.34 to Platinum General Engineering after 60- day retention holding period.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
ACCEPTING IMPROVEMENTS AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION
FOR THE VENTURA AVENUE PAVEMENT RESURFACING PROJECT
WHEREAS, Platinum General Engineering has completed the work for the Ventura Avenue Pavement Resurfacing Project; and
WHEREAS, the City’s Public Works Inspector has inspected the improvements required by the City and all improvements required by the City have been completed; and WHEREAS, the Director of Public Works recommends acceptance of the Ventura Avenue Pavement Resurfacing Project and requests City Council to authorize the Director of Public Works or Designee to record the Notice of Completion for the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The above recitals are true and correct.
2. The City Council accepts the Ventura Avenue Pavement Resurfacing Project.
3. The Director of Public Works or Designee is authorized to record the Notice of Completion.
4. The Finance Department is authorized to release retention to Platinum General Engineering after a 60-day retention holding period.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of October, 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Kelly Smith, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 3.5
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 13, 2026
AGENDA SECTION: Consent
SUBJECT: Consideration and Adoption of a Resolution Authorizing Additional Funds from Measure N to Complete a City-Wide Surveillance Program PREPARED BY: Daniel Denny, Lieutenant, Chowchilla Police Department ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the City Administrator to authorize an increase in funds to purchase a video surveillance system through Motorola Solutions.
BACKGROUND:
During 2026/2027 fiscal year budget meetings, the city adopted a budget that utilizes Measure N money to pay for this surveillance system. The amount of money that was set aside for this particular project is $400,000. At the time of budget planning the quote was not ready. The project was quoted on September 28, 2026 at $539,570.68.
REASON FOR RECOMMENDATION:
The increase in funds allows us to complete the project as requested.
It should be noted that an RFP is not required due to us already using Motorola Solutions and is an upgrade to our current system.
FISCAL IMPACT:
The fiscal impact to the city would be the upfront money of $539,570.68, plus an additional 15 Verizon Sim cards at approximately $30 a month each.
ALTERNATIVES:
Go out to bid with a different company to replace our current 19 operational LPR cameras, replace our entire dash and body camera program.
ACTIONS FOLLOWING APPROVAL:
Complete a budget amendment to release additional funds, complete purchase order and start installing equipment.
COUNCIL RESOLUTION # XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
AUTHORIZING ADDITIONAL MEASURE N FUNDS TO COMPLETE A CITY-WIDE SURVEILANCE
PROGRAM
WHEREAS, the City of Chowchilla operates and maintains a municipal police department; and WHEREAS, the City of Chowchilla Police Department operates and maintains surveillance and license plate reading cameras; and
WHEREAS, The Chowchilla Police Department regularly attends budget meetings to plan for upcoming expenditures; and
WHEREAS, $400,000 in Measure N funds was budgeted for this project prior to receiving the actual quote; and
WHEREAS, the quote finally came in at $539,570.68; and
WHEREAS, an increase of $139,570.68 out of Measure N is needed to complete the project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. Council approves the increase of funds in the approved budget.
3. Council approves the funds increase of $139,570.68
4. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 13th day of October 2026 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 13, 2026
AGENDA SECTION: New Business
SUBJECT: Approval of Employment Agreement for Chief of Police of the City of Chowchilla
PREPARED BY: Michael Prentice, City Attorney
ATTACHMENTS: None. Employment Agreement Final Draft will be available at the meeting.
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
The City Council approve the employment agreement between the City of Chowchilla and Jeffery Palmer for the position of Chief of Police for the City of Chowchilla.
BACKGROUND:
The City Council has considered the proposed amendment to Police Chief Jeffrey Palmer’s employment agreement related to the term of employment and compensation. The attached employment agreement sets forth the terms and conditions of Chief Palmer’s continued employment as the Chief of Police.
The primary terms of compensation and benefits include the following:
• Upon a satisfactory evaluation, Chief Palmer will receive a 10% step increase in yearly base salary to $210,089.88 effective January 6, 2028,
• At the conclusion of Chief Palmer’s employment or his retirement, the City will provide twelve (12) months of subsidized COBRA insurance.
REASON FOR RECOMMENDATION:
The City Council has evaluated Chief Palmer’s performance as Chief of Police and was presented with an amended agreement for his continued employment. Employment agreements for the Chief of Police require the approval of the City Council in open session pursuant to Government Code section 54953(d)(3).
FISCAL IMPACT:
There are sufficient funds available in the budget to accommodate the salary and benefit package recommended in the Employment Agreement.
ACTIONS FOLLOWING APPROVAL:
The agreement will be executed by all parties.
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: October 13, 2026
AGENDA SECTION: New Business
SUBJECT: Consideration and Adoption of a Resolution Authorizing Allocation from the Council Contingency Fund for Chowchilla Union High School Class of 2027 Grad Night Transportation
PREPARED BY: Stacy Wisener, Director of Recreation and Community Engagement ATTACHMENTS: Resolution
Council Contingency Fund Application – CUHS Class of 2027 Villa Express Prior-Year Transportation Confirmation
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council review and consider the Council Contingency Fund request submitted by the Chowchilla Union High School Class of 2027 and adopt a Resolution, if appropriate.
BACKGROUND:
The City Council Contingency Fund (CCF) was established to support community organizations, events, and projects that benefit the Chowchilla community and promote civic engagement, youth involvement, or local collaboration.
The Chowchilla Union High School Class of 2027 submitted an application requesting $16,500 exclusively for charter bus transportation to its 2027 Grad Night at Disneyland in Anaheim. The application was signed by Class Advisor Holly Haynes on August 26, 2026. Approximately 150 students and eight volunteers are anticipated to participate.
The request covers three buses at an estimated cost of $5,500 each. The total estimated project cost is $58,350, including $41,850 for admission. The transportation request represents approximately 28.3 percent of the total project cost. The attached Villa Express confirmation is for the May 28–29, 2026 trip and supports the prior-year transportation cost.
REASON FOR RECOMMENDATION:
The applicant states that transportation assistance would reduce financial barriers, provide safe transit, and maximize student participation. According to the application, approximately 85 percent of the school’s student population is considered socioeconomically disadvantaged.
The requested funds would offset transportation costs of approximately $110 per student, based on 150 participants. The application identifies transportation as the sole purpose of the $16,500 request.
Admission costs are not included in the requested allocation.
The application does not identify funds raised to date or confirmed contributions from other sources.
Additional fundraising opportunities remain available before the 2027 event. Council may wish to consider whether City funding is warranted at this stage or request an updated fundraising and financial plan before considering an allocation.
FISCAL IMPACT:
If approved in full, this request would allocate $16,500 from the City Council Contingency Fund for Grad Night transportation. The balance remaining in the CCCF for FY26-27 is $16,500. Council may approve a modified amount at its discretion.
ALTERNATIVES:
1. Approve the Resolution authorizing funding as requested.
2. Approve a modified funding amount at the Council's discretion.
3. Deny the Council Contingency Fund request.
ACTIONS FOLLOWING APPROVAL:
Following Council action, staff will process the necessary documentation and coordinate with the Finance Department to distribute funds if approved.
COUNCIL RESOLUTION #XX-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA APPROVING AN
ALLOCATION FROM THE CITY COUNCIL CONTINGENCY FUND TO THE CHOWCHILLA UNION HIGH SCHOOL CLASS OF 2027 FOR GRAD NIGHT TRANSPORTATION WHEREAS, the City Council of the City of Chowchilla established the Council Contingency Fund (CCF) to support community groups, schools, and organizations that provide projects or events benefiting the Chowchilla community; and
WHEREAS, the Chowchilla Union High School Class of 2027 applied for $16,500 from the Council Contingency Fund exclusively for charter bus transportation to its 2027 Grad Night at Disneyland in Anaheim; and
WHEREAS, the applicant anticipates approximately 150 student participants and states that transportation assistance would reduce financial barriers and provide safe transit for graduating seniors; and
WHEREAS, the City Council of the City of Chowchilla desires to consider this request in accordance with the guidelines of the Council Contingency Fund Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla approves an allocation of $16,500 from the Council Contingency Fund to the Chowchilla Union High School Class of 2027 exclusively for charter bus transportation for its 2027 Grad Night and directs staff to process the funding in accordance with the Council's action.
BE IT FURTHER RESOLVED THAT the City Administrator or designee is authorized to take all actions necessary to implement this resolution.
PASSED AND ADOPTED by the City Council of the City of Chowchilla on October 13, 2026 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor Kelly Smith
ATTEST:
Joann McClendon, CMC
City Clerk
1 City of Chowchilla
Council Contingency Fund
Application
The City of Chowchilla encourages celebrations of community that focus on the economic development, heritage, diversity, and character of Chowchilla. In support of these activities, the City Council of the City of Chowchilla offers the Council Contingency Fund (CCF) fund to aid eligible organizations in providing projects and events that benefit the Chowchilla community.
This application form is for use by organizations submitting CCF proposals to the City of Chowchilla. All applications must be accompanied by appropriate support documentation checked as required on page 2 of this packet. Applications will not be considered complete until all required documents are received by the City of Chowchilla.
For questions, contact:
City of Chowchilla
Community Engagement Department
130 S. Second Street
Chowchilla, California 93610
(559) 665-8615
[email protected]
Application Deadline
All applications and all supporting documentation must
be submitted to the City Clerk by 5:00 p.m. on the
Thursday, four weeks before the target City Council
meeting to be considered timely.
2 APPLICATION INSTRUCTIONS
Please refer to the CCF manual for a complete eligibility and application requirements list.
APPLICATIONS FOR GRANT REQUESTS
EQUAL TO OR LESS THAN $5,000: Applicants applying for grants that total under $5,000 per project are only required to complete SECTION ONE (General Information) of the application.
Applicants must also submit the required documentation requested by the City.
OVER $5,000:
Applicants applying for grants over $5,000 are required to complete the entire application and submit the required documentation requested.
Please note: Only ONE application may be submitted per project.
RESPONSES
Due to the number of submissions and the need to provide a quick turnaround, the City Council has requested brief and concise justifications. A large response does not guarantee approval and/or funding.
SUBMISSION PROCESS
All applications and all supporting documentation must be submitted to the City Clerk by 5:00 p.m. on Thursday, four weeks before the target City Council meeting, in order to be considered timely.
EMERGENCY APPLICATIONS
Applications that are submitted on an emergency basis will be accepted; however, funds and timely processing are not guaranteed. In addition to the completed application, the applicant must submit a written statement that demonstrates why it was not possible to participate in the formal application process and the time frame for the request.
REQUIRED DOCUMENTATION
If requested by the City, the following documentation is needed in addition to the application form. Applications will not be considered complete until ALL requested documentation has been received by the City of Chowchilla.
If a 501(c) (3) or other Not-for-Profit status organization: If the items below are checked, the documents are required before consideration of the grant. ☐ Nonprofit Status: Attach a copy of your 501(c) (3) or other Not-for-Profit status, if applicable.
☐ Financial Documents: Attach a copy of the most recently completed agency audit and Federal Form 990, if applicable.
☐ Governing Body Authorization: A resolution or written endorsement by your governing body authorizing this application, if applicable.
☐ Disclosure of Interest: All Applicants shall disclose whether any Director, Board Member, or employee of the applicant has a family interest, employment interest, or ownership interest in the applicant’s use of the CCF funds being requested. 3 CCF FUND APPLICATION FORM
SECTION ONE: GENERAL INFORMATION
Organization:
Name of
Project:
Contact
Person: Title:
Address:
City: State: Zip:
Telephone/Ext:
E-mail:
Federal Employer Identification Number: N/A □
Is your organization required to file a Federal 990 Form? Yes □ No □ Total cost of project/event: $
Cost of city services requested in this application (if applicable): $ Cost of capital funding requested in this application (if applicable): $ For a donation or sponsorship, what amount are you requesting? $ Total funding requested in this application: $
Percent of project /event cost being requested: %
Anticipated attendance/volunteers: /
What is the number of years the project/event has been in existence? How many years has your project/event previously been supported by the CCF? How many years does the organization anticipate requesting CCF funding? If this is for an event, does it serve to benefit the community?
Is there a conflict of interest as defined in the Chowchilla Municipal Code? Yes □ No □ If Yes – please identify:
Each applicant must disclose whether any Director, Board Member, or employee of the organization receiving funds has a family interest, employment interest, or ownership interest in the organization’s use of the CCF funds being requested.
4 SECTION ONE: GENERAL INFORMATION (Continued)
Objectives and Evaluation: Please provide details about the following:
a. The objectives of the project/event.
PROJECT/EVENT DESCRIPTION
In the space below:
a. Briefly describe the project/event for which you are requesting funds. b. Demonstrate a need for supplemental funding through the CCF fund.
Printed Name: Title:
Certification:
• The undersigned certifies that to the best of his or her knowledge and belief, data in this application and its attachments are true and correct, the document has been duly authorized by the governing body of the organization, and the organization will comply with all regulations and guidelines applicable to the City of Chowchilla, as applicable.
• Submission of this application does not guarantee approval and/or funding. • The applicant agrees that this application is a public document and is subject to the Freedom of Information Act. • The applicant has read and understands the CCF Fund Manual and the regulations contained therein. • The undersigned has the authority to sign and submit this application on behalf of the organization. 5 Authorized Signature: Date:
SECTION TWO: PROJECT/EVENT SUPPLEMENTAL INFORMATION
2.1 Organizational History: Please briefly describe the individual/organization, including:
a. Brief history
b. Demonstrated ability to carry out the project
2.2 Type of Project/Event: Which of the following applies to your project/event? New/Start-up Project/Event (First 1-3 years of the project) Yes □ No □ Ongoing / Continual Project/Event Yes □ No □
2.5 Longevity of Capital Purchase: If CCF funds will be used for a capital purchase, indicate the expected life of the item.
2.6 Proceeds: If the project/event is a fundraiser, explain who will receive the proceeds.
2.7 Location: Provide the location of your project/event. If a location has not been secured, list the venue(s) that are being considered.
6 SECTION THREE: IMPACT TO CHOWCHILLA COMMUNITY
3.1 Benefit: Please describe the benefit to local businesses and the Chowchilla community.
3.2 Advertising/Marketing Plan: Please explain the following:
a. What is the plan to advertise/market the project or event to the Chowchilla community? b. Who is the target audience?
3.3 Collaboration: Please describe any collaborative arrangements that have been developed with other organizations to either fund or otherwise implement the project.
3.4 Accessibility: Please describe the event accessibility plan, if applicable. 7 SECTION FOUR: PROJECT/EVENT FINANCES
4.1 PROJECT/EVENT REVENUES
PLEASE INDICATE PRIVATE, FEDERAL, STATE, FOUNDATION OR OTHER SOURCES Source of Funds and
Description of Terms
Prior Year
Revenue
Source of Funds and
Description of Terms
Current Year
Projected
Revenue
Example: Grant $5,000 Example: Grant $5,000
☐ Check Box if Not Applicable
Total: Total:
4.2 ANTICIPATED IN-KIND CONTRIBUTIONS
Type of Contribution Total Value
Example: Printing $500
TOTAL:
Note: An in-kind contribution is a non-cash donation, contribution, or gift that can be given at cash value.
4.3 Description of CCF Fund Request: Please list the items for which you are requesting CCF funding.
GENERAL OPERATING/RENTAL FEES
Expenses Current Year
Budget
CCF
Request
Example: Facility Rental $400 $400
Total Expenses:
CITY SERVICES
Current Year
Budget
CCF
Request
$500 $500
8 Total Expenses:
SALARY/ADMINISTRATION
Expenses
Description of Position and
How it Relates to the
Project/Event
Current Year
Budget
CCF
Request
Example: Salary for Artist $2,000 $1,000
Total Expenses:
Do any of the employees or parties listed above have a family interest, employment interest, or ownership interest in the applicant’s use of the requested CCF funds? Yes □ No □
PROJECT/EVENT MATERIALS/OVERHEAD COSTS
Expenses Current Year
Budget
CCF
Request
Example: Printing/Advertising $500 $500
Total Expenses:
CAPITAL PURCHASES
For this grant, the City of Chowchilla defines a capital purchase as a single item that exceeds $1,000 and has a useful life of more than one year.
Expenses Current Year
Budget
CCF
Request
Example: Statue $5,000 $5,000
If yes, please explain:
9 Total Expenses:
MISCELLANEOUS
Expenses Current Year
Budget
CCF
Request
Total Expenses:
4.5 Partial Funding: As briefly as possible, please describe the following:
a. What would happen to the project/event if it did not receive CCF funds? b. How would partial funding affect the scope or scale of the project/event? c. At what funding level would the project not be possible? SECTION FIVE: (INTERNAL USE ONLY) STAFF RECOMMENDATIONS Community Engagement Department:
This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?
Finance Department:
This application has been accepted and approved: □ No □ Yes Initial: _________ Date:__________ If not, why?