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January 11, 2022
ITEM TITLE
Contract Award: Accepting Bids and Awarding a Contract to Just Construction, Inc. for the ADA Pedestrian Curb Ramps Program for Fiscal Years 2018/19 and 2020/21 Report Number: 22-0021
Location: Various locations citywide
Department: Engineering & Capital Projects
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15303 class 3 (New Construction or Conversion of Small Structures).
Recommended Action
Adopt a resolution accepting bids; awarding the ADA Pedestrian Curb Ramps Program for Fiscal Year 2018/19 (CIP# STL0432) and Fiscal Year 2020/21 (CIP# STL0447) contract to Just Construction, Inc. in the amount of $346,362; and transferring $125,500 in TransNet from CIP STL0454, ADA Pedestrian Curb Ramps Program FY2021/22, to CIP STL0432, ADA Pedestrian Curb Ramps Program FY2018/19 project. (4/5 Vote Required)
SUMMARY
On October 13, 2021, the Director of Engineering and Capital Projects received ten (10) sealed bids for the “ADA Pedestrian Curb Ramps Program FY2018/19 (CIP# STL0432)” and “ADA Pedestrian Curb Ramps Program FY2020/21 (CIP# STL0447)” combined project. The project consists of installing ADA -compliant pedestrian curb ramps at various locations throughout the City.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15303 class 3 (New Construction or Conversion of Small Structures) because the proposed actions would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
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BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable
DISCUSSION
Title II of the Americans with Disabilities Act (ADA) requires state and local governments to faci litate the accessibility of pedestrian crossings for people with disabilities by providing curb ramps. This ADA Pedestrian Curb Ramps Program for Fiscal Year 2018/19 (CIP# STL0432) and Fiscal Year 2020/21 (CIP# STL0447) project (Project) is part of the City’s annual commitment to install curb ramps to current ADA standards at various locations throughout the City, making pedestrian facilities within the right -of-way accessible to the community with disabilities.
The Project will include all labor, mate rial, equipment, tools, transportation, mobilization, traffic control, removal and disposal of existing improvements, protection and restoration of existing improvements, and other miscellaneous work necessary for the project. The list and map of locations are shown in Attachment
1. On September 24, 2021, the Engineering & Capital Improvements Department publicly solicited bids for the Project. On October 13, 2021, the Engineering & Capital Improvements Department received ten (10) sealed bids for the Project as follows:
NO. CONTRACTOR BID
1 New Century Construction, Inc. – Lakeside, CA $336,810.00 2 Just Construction, Inc. – Bonita, CA $346,362.00
3 LC Paving & Sealing, Inc. – Escondido, CA $357,101.13 4 Portillo Concrete, Inc. – Lemon Grove, CA $370,510.00 5 GQ Builders, Inc. – Rancho Santa Fe, CA $385,820.00
6 Dick Miller, Inc. – San Marcos, CA $417,650.00
7 Tri-Group Construction and Development, Inc. – San Diego, CA $469,520.00 8 Blue Pacific Engineering & Construction – San Diego, CA $471,668.30 9 Crest Equipment – El Cajon, CA $553,040.40
10 HSCC, Inc. – Lakeside, CA $570,570.00
Upon review of the lowest apparent bid submittal, staff discovered that New Century Construction, Inc. identified a mathematical error that was committed in the bid calculations, rendering their grand total bid the apparent second lowest bid. Upon review of the next apparent low bid, staff determined that Just Construction Inc.’s bid was responsive in all material respects and Just Constructi on, Inc. was a responsible bidder. Therefore, staff recommends awarding the contract to Just Construction, Inc. as the lowest responsive and responsible bidder.
As Just Construction Inc.’s bid is higher than the engineer’s estimate and staff has also identified additional inspections and surveying needs for the Project, staff is also recommending the transfer of $125,500 in TransNet from the “ADA Pedestrian Curb Ramps Program FY2021/22 (CIP# STL0454)” project to the “ADA Pedestrian Curb Ramps Program FY20 18/19 (CIP# STL0432)” project to cover the projected costs for the Project.
DECISION-MAKER CONFLICT
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Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property -related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Re form Act (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of the resolution will (1) initiate the construction phase of CIP Projects STL0432 and STL0447 and (2) transfer $125,500 in TransNet from CIP STL0454 to CIP STL0432. Sufficient funding is available for said transfer; therefore, there is no additional impact to the TransNet Fund. Project costs are summarized below:
FUNDS REQUIRED FOR PROJECT
A. Contract Amount $346,362
B. Contingencies $34,715
C. Staff Time $124,035
Total Funds Required for Construction $505,112
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require routine maintenance.
ATTACHMENTS
Attachment 1 – List and Map of Locations
Staff Contact: Alan Reyes, Associate Civil Engineer