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January 11, 2022
ITEM TITLE
Employee Positions: Approve the Addition and Deletion of Various Position Titles
Report Number: 21-0215
Location: No specific geographic location
Department: Human Resources
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt an ordinance amending Chula Vista Municipal Code Section 2.05.010 to add the unclassified position titles of Communications/Special Events Coordinator and delet e the position title of Special Events Coordinator (Second Reading and Adoption) (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing the addition and deletion of certain classifications.
Staff is also recommending approval of the revised Fiscal Year 2021-2022 Compensation Schedule effective December 31, 2021
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Environmental Determination
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The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefor e, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
1. Classification Plan Changes
Civil Service Rule 1.02(A), which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes, or the abolition of classes are properly reflected in the classification plan.
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes. The following identifies the affected positions and proposed changes.
Department Position Title FTE
Administration
Special Events Coordinator -1.00
Communications/Special Events Coordinator 1.00
Management Analyst I (City Manager’s Office) -1.00
Senior Management Analyst (Confidential) 1.00
Animal Care Facility
Registered Veterinary Technician 1.00
Animal Care Supervisor 1.00
Total City-Wide Position Changes (Net Increase/Decrease) 2.00
Summary of New and Updated Classifications
Position Title Bargaining Group Bi-Weekly
E Step
Communications/Special Events Coordinator Unclassified Professional $3,949.49 Construction and Repair Supervisor ACE $3,768.81
Pump Maintenance Supervisor ACE $3,296.09
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2. State Minimum Wage Law
In September 2013, the California Legislature enacted legislation signed by the Governor of California, which included raising the minimum wage to $1 5.00 per hour effective January 1, 2021, unless temporarily suspended by the Governor, based on certain determinations. To ensure compliance with the State's minimum wage law, staff is proposing an E step salary of $15.00 per hour for the Clerical Aide, Library Aide, Intern – Undergraduate, Police Support Services Aide, Recreation Aide and Seasonal Assistant classifications (currently $14.00 per hour); the elimination of: the A Step salary (currently $14.82) for the Fire Prevention Aide classification; the A and B Step salaries (currently $14.00 and $14.70, $14.24 and $14.95 per hour) for the COVID Site Assistant and Traffic Officer classifications; the C Step salary (currently $14.61 per hour) for the Animal Care Aide classification; the B and C Step salaries (currently $14.03 and $14.70) for the Intern - Graduate classification; the B Step salary (currently $14.52) for the Lifeguard I classification; and the C step salaries (currently $14.52, $14.52 and $14.61) of the Recreation Leader, Tiny Tot Aide and Park Ranger classifications. These changes would be effective December 31, 2021, unless temporarily suspended by the Governor.
Staff will be conducting su rveys of the local public sector labor market for these classifications in Spring, 2022 and return to Council with any recommended salary adjustment in the FY 22-23 budget.
Hourly Rate
Position Title PCN Bargaining Group A Step B Step C Step D Step E Step Animal Care Aide 5316 Unclassified, Hourly -- -- -- $15.34 $16.10 Clerical Aide 0241 Unclassified, Hourly -- -- -- -- $15.00 COVID Site Assistant 5757 Unclassified, Hourly -- -- $15.44 $16.21 $17.02 Fire Prevention Aide 5533 Unclassified, Hourly -- $15.57 $16.34 $17.16 $18.02 Intern, Graduate 0269 Unclassified, Hourly -- -- -- $15.43 $16.20 Intern, Undergraduate 0267 Unclassified, Hourly -- -- -- -- $15.00 Library Aide 7181 Unclassified, Hourly -- -- -- -- $15.00 Lifeguard I 7587 Unclassified, Hourly -- -- $15.24 $16.00 $16.80
Hourly Rate
Position Title PCN Bargaining Group A Step B Step C Step D Step E Step Park Ranger 7434 Unclassified, Hourly -- -- -- $15.34 $16.10 Police Support Services Aide 5207 Unclassified, Hourly -- -- -- -- $15.00 Recreation Aide 7605 Unclassified, Hourly -- -- -- -- $15.00 Recreation Leader 7603 Unclassified, Hourly -- -- -- $15.25 $16.01 Seasonal Assistant 0231 Unclassified, Hourly -- -- -- -- $15.00 P a g e | 4
Tiny Tot Aide 7503 Unclassified, Hourly -- -- -- $15.25 $16.01 Traffic Officer 5293 Unclassified, Hourly -- -- -- -- $15.00
3. Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The Fiscal Year 2021 -2022 Compensation Schedule ("Compe nsation Schedule") was approved by the City Council at their meeting of December 7, 2021 . This item ensures continued compliance with California Code of Regulations, Title 2, Section 570.5, by ensuring the City has an up-to-date, publicly approved Compensation Schedule.
4. Resolutions
Approval of Resolution A will approve the addition and deletion of various position titles in the Classification Plan and Compensation Schedule and amend the authorized position count in various departments with a net increase in authorized staffing.
Approval of Resolution B will approve the revised Fiscal Year 2021 -2022 Compensation Schedule effective December 31, 2021, to reflect the position title and salary for Communications/Special Events Coordinator, the deletion of th e position title Special Events Coordinator , updated salaries for Construction and Repair Supervisor and Pump Maintenance Supervisor and salary range changes associated with the State’s minimum wage law.
Approval of Resolution C will amend the budget and appropriate funds therefor.
5. Ordinance
Chula Vista Municipal Code Section 2.05.010 requires updating to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500(a) requires that all unclassified positions no t mentioned specifically in Charter Section 500(a) be adopted by ordinance. Adoption of the Ordinance will add the position title Communications/Special Event Coordinator and delete the position title of Special Events Coordinator from Municipal Code section 2.05.010.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
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The net impact to the General Fund in the current fiscal year is $79,310. Funding for the Registered Veterinary Technicia n and Animal Care Supervisor positions will be offset through salary savings in the hourly budget of the Animal Care Facility. Staff is requesting proposed budgetary adjustments reflected in the table below:
ONGOING FISCAL IMPACT
The ongoing costs asso ciated with these proposed changes are estimated at approximately $ 198,827 annually. The overall cost will increase along with future cost of living adjustments and benefit changes. The costs will be incorporated into the baseline salary budgets of the r espective departments in future fiscal years.
ATTACHMENTS
1. Revised Fiscal Year 2021-2022 Compensation Schedule Effective December 31, 2021 Staff Contact: Courtney Chase, Director of Human Resources/Risk Management Fund Cost
General Fund (Administration Department) 9,060$
General Fund (Animal Care Facility Department) 2,100
General Fund (Parks & Recreation Department) 54,105
General Fund (Library Department) 14,045
Total Net Cost to General Fund Budget 79,310$
Fund Cost
General Fund (Administration Department) 17,205$
General Fund (Animal Care Facility Department) 96,170
General Fund (Parks & Recreation Department) 64,885
General Fund (Library Department) 16,985
General Fund (Public Works Department) 3,582
Total Est. Cost to General Fund Budget 198,827$