RESOLUTION NO. ________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH
MADAFFER ENTERPRISES PROVIDE TECHNOLOGY AND
INNOVATION TASK FORCE FACILITATION SERVICES
WHEREAS, the City of Chula Vista adopted a Smart City Strategic Action Plan “Action Plan” in September 2017 establishing itself as a leader in the growing “smart city” movement, earning recognition locally, nationally and internationally for its innovative planned approach to using technology to create a more efficient and effective government; and
WHEREAS, the City of Chula Vista continues to leverage innovative technology and data tools to better serve and engage citizens, enhance sustainability, improve public safety and promote local economic development; and
WHEREAS, the City of Chula Vista has been working with city departments and regional stakeholders on implementation of various citywide technology solutions and initiatives since the adoption the Action Plan; and
WHEREAS, the City of Chula Vista collects different kinds of information from the public in order to conduct City operations, provide the public with important services, and improve the efficiency and effectiveness of city operations and services; and
WHEREAS, in an effort to ensure that any existing and future citywide technology, including data collection tools are protected and adhere to data & privacy protection industry best practices and guidelines, as well as all a local, state, and federal requirements and applicable laws, the City of Chula Vista will be developing a Citywide Technology Oversight Policy; and
WHEREAS, the Citywide Technology Oversight Policy will apply to all existing and future c itywide technology and data collection tools, including the collection, use, disclosure, sharing and retention of all forms of data, digital information (including video), and personal information obtained by the City of Chula Vista; and
WHEREAS, as part of the development of the Citywide Technology Oversight Policy, the City of Chula Vista will establish and f acilitate a task force on technology and innovation to develop policy recommendations for technology privacy and oversight; and
WHEREAS, as part of the development of the Citywide Technology Oversight Policy, the City of Chula Vista will conduct scientific, non -biased public focus groups to gather important input from Chula Vista residents regarding citywide technology, innovation, and potential privacy guidelines; and
WHEREAS, City staff recommends that the City engage Madaffer Enterprises to provide consulting services to the City of Chula Vista for the development of a Citywide Technology Oversight Policy because of their extensive history working with regional stakeholders, as well as Resolution No. 2021-
with the City of Chula Vista on the development of the 2017 Smart Cities Strategic Action Plan , and related technology implementation efforts; and
WHEREAS, Madaffer Enterprises was chosen based on their unique qualifications having provided comprehensive services in three earlier phases of the Smart City Strategic Action Plan, enabling them to immediately begin establishing a task force, facilitating the work of the task force to develop a technology policy, and communicating the work of the task force to the public; on this basis, staff recommends that the Consultant be awarded the contract on a “sole source” basis under the authority of Chula Vista Municipal Code Section 2.56.090.B.3; and
WHEREAS, there is no fiscal impact to the General Fund and costs will be funded out of the existing Supplies and Services budget in Non-Departmental; and
WHEREAS, the total costs for development of the Citywide Technology Oversight Policy are not expected to exceed $ 165,000; and
WHEREAS the anticipated benefits from the development of a Citywide Technology Oversight Policy include maximizing taxpayer dollars through increased efficiency of city operations, more reliable, secure and safe city networks and data management, enhanced oversight of citywide technology systems, and improved accountability, transparency and increased public trust.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it approves the City of Chula Vista Consultant Services Agreement with Madaffer Enterprises, Inc. to Provide Technology and Innovation Task Force Facilitation Services, in the form presented, with such modifications as required or approved by the City Attorney, directs the City Manager or designee to execute the agreement, and directs that the executed agreement be kept on file in the Office of the City Clerk.
Presented by: Approved as to form by:
Dennis Gakunga Glen R. Googins
Chief Sustainability Officer City Attorney