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January 25, 2022
ITEM TITLE
Employee Compensation and Positions: Approval of: (1) Amended Position Counts in Various Departments; (2) Salary Adjustments for Certain Unclassified, Hourly Positions; (3) Revised Compensation Schedule; and (4) Budget Amendments
Report Number: 22-0026
Location: No specific geographic location
Department: Human Resources
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions (A) amending the authorized position count in various departments and salary adjustments for certain unclassified, hourly positions ; (B) approving the revised Fiscal Year 2021 -2022 Compensation Schedule effective January 28, 2022 to reflect the salary adjustments for certain unclassified, hourly positions and the adjusted salaries for Mayor, Councilmember and City Attorney effective July 1, 2021 and its inclusion in the revised Compensation Schedules effective July 2, 2021; August 13, 2021; September 10, 2021; November 5, 2021; November 19, 2021; December 17, 2021 and December 31, 2021, as required by the California Code of Regulations, Title 2, Section 570.5; and (C) making various amendments to the Fiscal Year 2021/22 budget for appropriating funds for that purpose. (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing the addition and deletion of certain positions and salary adjustments for certain unclassified, hourly classifications.
Staff is also recommending approval of the revised Fiscal Year 2021-2022 Compensation Schedule effective January 28, 2022 to reflect salary adjustments for certain unclassified, hourly classifications and the adjusted P a g e | 2
salaries for Mayor, Councilmember and City Attorney effective July 1, 2021 and its inclusion in the revised Compensation Schedules effective July 2, 2021; August 13, 2021; September 10, 2021; November 5, 2021; November 19, 2021; December 17, 2021 and December 31, 2021.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the a ctivity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
Proposed Position Changes
Civil Service Rule 1.02(A), which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes, or the abolition of classes are properly reflected in the classification plan.
In an effort to address the needs of various departments and the City's workforce, the Human Res ources Department, in conjunction with the affected departments, is proposing certain position changes. The following identifies the affected positions and proposed changes.
Department Position Title FTE
City Attorney
Legal Assistant -1.00
Executive Secretary 1.00
Finance Accounting Technician 1.00
Human Resources Senior Human Resources Analyst 1.00
Human Resources Technician 1.00
Total City-Wide Position Changes (Net Increase/Decrease) 3.00
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Proposed Salary Range Adjustments
At the direction of the City Manager’s Office, staff is proposing salary range adjustments for the following unclassified, hourly classifications effective January 28, 2022:
Hourly Rate
Position Title PCN Bargaining Group A Step B Step C Step D Step E Step Animal Care Aide 5316 Unclassified, Hourly 15.34 16.10 16.91 17.75 18.64 Clerical Aide 0241 Unclassified, Hourly 15.00 15.75 16.54 17.36 18.23 COVID Site Assistant 5757 Unclassified, Hourly 15.44 16.21 17.02 17.87 18.76 Fire Prevention Aide 5533 Unclassified, Hourly 15.57 16.34 17.16 18.02 18.92 Intern, Graduate 0269 Unclassified, Hourly 16.50 17.33 18.19 19.10 20.06 Intern, Undergraduate 0267 Unclassified, Hourly 15.00 15.75 16.54 17.36 18.23 Library Aide 7181 Unclassified, Hourly 15.00 15.75 16.54 17.36 18.23 Lifeguard I 7587 Unclassified, Hourly 15.24 16.00 16.80 17.64 18.53 Lifeguard II 7585 Unclassified, Hourly 16.77 17.60 18.48 19.41 20.38 Park Ranger 7434 Unclassified, Hourly 15.34 16.10 16.91 17.75 18.64 Police Support Services Aide 5207 Unclassified, Hourly 15.00 15.75 16.54 17.36 18.23 Recreation Aide 7605 Unclassified, Hourly 15.00 15.75 16.54 17.36 18.23 Recreation Leader 7603 Unclassified, Hourly 17.25 18.11 19.02 19.97 20.97 Recreation Specialist 7601 Unclassified, Hourly 20.70 21.74 22.82 23.96 25.16 Seasonal Assistant 0231 Unclassified, Hourly 15.00 15.75 16.54 17.36 18.23 Senior Lifeguard 7589 Unclassified, Hourly 18.44 19.36 20.33 21.35 22.42 Tiny Tot Aide 7503 Unclassified, Hourly 15.25 16.01 16.81 17.65 18.53 Tiny Tot Specialist 7505 Unclassified, Hourly 18.30 19.21 20.17 21.18 22.24 Traffic Control Assistant 5155 Unclassified, Hourly 15.69 16.48 17.30 18.17 19.08 Traffic Officer 5293 Unclassified, Hourly 15.69 16.48 17.30 18.17 19.08
Compensation for Councilmembers, the Mayor and elected City Attorney Sections 302, 304(c) and 503(c) of the City of Chula Vista City Charter establishes the compensation for Councilmembers, the Mayor and elected City Attorney, respectively, based upon the formulas set forth in those sections. The City received notification from the Judicial Council of California on December 6, 2021, of a adjusted salary for the position of Judge of the Superior Court of the State of California, to which the salaries for Councilmembers, the Mayor and elected City Attorney are tied and made the appropriate changes retroactive to July 1, 2021. Staff made the change to the salary rates for Mayor, Councilmembers and City Attorney upon notification from the State of California (in accordance with the City Charter), and the Mayor, Councilmembers and City Attorney are receiving this pay rate.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The revised Fiscal Year 2021-2022 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting of December 14, 2021.
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Resolutions
Approval of Resolution A will amend the authorized position count in various departments with a net increase in authorized staffing and approve salary adjustments for the following unclassified hourly positions: Animal Care Aide , Clerical Aide , COVID Site Assistant , F ire Prevention Aide , Intern - Undergraduate, Intern – Graduate, Library Aide , Lifeguard I , Lifeguard II , Park Ranger , Police Support Services Aide , Recreation Aide , Recreation Leader , Recreation Specialist , Seasonal Assistant , Senior Lifeguard, Tiny Tot Aide, Tiny Tot Specialist, Traffic Control Assistant and Traffic Officer.
Approval of Resolution B will approv e the revised Fiscal Year 2021-2022 Compensation Schedule effective January 28, 2022 to reflect the salary adjustments for Animal Care Aide, Clerical Aide, COVID Site Assistant, Fire Prevention Aide, Intern - Undergraduate, Intern – Graduate, Library Aide, Lifeguard I, Lifeguard II, Park Ranger, Police Support Services Aide , Recreation Aide, Recreation Leader, Recreation Specialist, Seasonal Assistant, Senior Lifeguard, Tiny Tot Aide , Tiny Tot Specialist , Traffic Control Assistant and Traffic Officer and the adjusted salaries for Mayor, Councilmember and City Attorney effective July 1, 2021, and its inclusion in the revised Compensation Schedules effective July 2, 2021; August 13, 2021; September 10, 2021; November 5, 2021 ; November 19, 2021; December 17, 2021 and December 31, 2021, as required by the California Code of Regulations, Title 2, Section 570.5.
Approval of Resolution C will amend the budget and appropriate funds therefor.
DECISION-MAKER CONFLICT
Staff has determined that the action the item is not site specific. Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The net impact to the General Fund in the current fiscal year is $315,945, where approximately $223,791 is attributable to the minimum wage increase. Funding for the Accounting Tech nician position will be offset through salary savings in the Finance Department. Funding for the Human Resources Technician will be funded from Measure A support allocation received in the General fund . Staff is requesting the proposed budgetary adjustments reflected in the table below:
ONGOING FISCAL IMPACT
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The ongoing costs associated with these proposed changes are estimated at approximately $675,635, which $108,081 will be offset from Measure A support allocation received in the General Fund, and approximately $447,581 is attributable to the minimum wage increase. The overall cost will increase along with future cost of living adjustments and benefit changes. The costs will be incorporated into the baseline salary budgets of the respective departments in future fiscal years.
ATTACHMENTS
(1) Memorandum from the Judicial Council of California dated December 6, 2021 (2) Revised Fiscal Year 2021-2022 Compensation Schedule Effective January 28, 2022
Staff Contact: Courtney Chase, Director of Human Resources/Risk Management