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February 15, 2022
ITEM TITLE
Contract Extension: Approve Contract Extension with Axon Enterprise, Inc. for Body Worn Camera Program
Report Number: 22-0067
Location: No specific geographic location
Department: Police
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution accepting an agreement extension with Axon Enterprise, Inc. for the Body Worn Camera Program, and authorizing the City Manager to execute the same.
SUMMARY
On May 21, 2021, the City issued Request for Proposal (RFP) # P19 -20/21 to seek proposals from vendors who can provide body worn cameras, data storage and related product support services to the Police Department. The RFP process included a thorough evaluation of the prop osals and follow -up, along with product testing. Since the RFP process is taking longer than anticipated, the Police and Finance Departments are requesting a contract extension with Axon Enterprise, Inc., who is the current body worn camera provider.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
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BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
Pursuant to Section 2.56 of the Chula Vista Municipal Code outlining the City’s purchasing system, a Request for Proposal (RFP) # P19 -20/21 was issued on May 21, 2021 for body worn cameras, data storage and related product support services to the Police Department. Specifically, the City was seeking proposals for 275 body-worn and 95 in-car camera systems. The RFP process included a thorough review of the proposals, along with product testing of body worn cameras and in-car camera systems.
The 5-year agreement with the current body worn camera vendor, Axon Enterprise, Inc., expired on January 15, 2022. Since the RFP process is taking longer than anticipated, the Police and Finance Departments are requesting a contract extension with Axon Enterprise, Inc., which can be paid on a monthly basis until the RFP process is complete. The cost to continue the existing Body Worn Camera program is $14,998.90 per month.
The Police and Finance Departments anticipate to complete the Body Worn Camera and In -Car Camera System RFP process in the next few months. Upon completion, staff will bring it forward for Council approval of the new contract.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will extend the existing body worn camera agreement with Axon Enterprise, Inc. on a monthly basis. These costs are already included in the Police Departm ent’s Asset Forfeiture budget, resulting in no net fiscal impact to the General Fund in the current fiscal year.
ONGOING FISCAL IMPACT
The Police Department will coordinate with the City Manager and the Finance Department to allocate the necessary funds to cover body-worn and in-car camera systems in subsequent fiscal years. Appropriations for the ongoing costs related to this program will be considered by City Council as part of the development of the relevant fiscal year budget process.
ATTACHMENTS
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Attachment 1: Axon quote # Q-356358-44575.184CM to extend existing Body Worn Camera contract Staff Contact: Jonathan Alegre, Police Department