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March 22, 2022
ITEM TITLE
Contract Amendment: Approve Second Amendment to On-Call Civil Engineering Consulting Agreement between the City of Chula Vista and NV5 Inc.
Report Number: 22-0091
Location: East H Street between Eastlake Drive and Mount Miguel Road Department: Engineering
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Notwithstanding the foregoing, the activity qualifies for an Exemption pursuant to Section 15061(b)(3) of the California Environmental Quality Act State Guidelines.
Recommended Action
Adopt a resolution approving an amendment to the On-Call Civil Engineering Consulting agreement between the City and NV5 Inc. to increase the maximum compensation by $18,400.
SUMMARY
NV5 Inc. was awarded an on-call consultant contract on September 19, 2017 per Council Resolution 2017 - 078. The expiration date for the contract was extended to June 30, 2022 per a contract amendment . In August of 2021, in accordance with the contract, Staff opened a purchase order (Attachment A) with NV5 Inc. to prepare traffic control plans for a pavement rehabilitation project along East H Street between Eastlake Drive and Mount Miguel Road . Review of the initial proposed construction staging determined that additional stages were needed to improve constructability. Staff has determined that additional funding is required to make these revisions and respond to anticipated comments from pending Caltrans review of the plans.
The proposed resolution, if adopted, would increase the value of the maximum compensation amount for the extension period of the contract by $18,400 (Attachment B) in order to complete these services.
ENVIRONMENTAL REVIEW
The proposed activity has been reviewed for compliance with the California Environmental Quality Ac t P a g e | 2
(CEQA) and it has been determined that the activity is not a “Project” as defined under Section 15378 of the state CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Notwithstanding the foregoing, it has also been determined that the activity qualifies for an Exemption pursuant to Section 15061(b)(3) of the California Environmental Quality Act State Guidelines. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
On September 19, 2017, the City Council adopted Council Resolution 2017-078, which approved agreements with several civil engineering firms, including NV5 Inc., for civil engineering consulting services for various capital improvement program projects and other City projects. The agreement with NV5 Inc. was extended first in November of 2019 and again in November of 2020. Finally, it was amended to extend the expiration date to June 30, 2022 (Attachment C).
In August of 2021, Staff opened a purchase order with NV5 Inc. to prepare traffic control plans for a pavement rehabilitation project along East H Street between Eastlake Drive and Mount Miguel Road. The corridor crosses Caltrans right -of-way at State Route 125. Traffic control plans are required to accompany an encroachment permit application necessary for construction of the project within Caltrans right -of-way.
Upon review of the initial construction staging , Staff requested that additional stages be developed to improve constructability and minimize impacts to pedestrian, bicycle, and vehicular traffic during construction of the p roject. City Council approval is required to increase the maximum contract amount during the extension period in order to pay for the consultant to complete these tasks.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Counc il members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Adoption of the resolution will increase the maximum compensation amount for the extension term by $18,400 to cover the anticipated costs to complete t he required task. CIP STM0401 has sufficient funds available to cover this increase.
ONGOING FISCAL IMPACT
None.
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ATTACHMENTS
Attachment A – Purchase Order 2220950
Attachment B – Request for Additional Funds
Attachment C – NV5 Agreement Amendment
Staff Contact: Tim Jones, Associate Engineer