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April 12, 2022
ITEM TITLE
Amendment and Approval of Classification Plan and Compensation Schedule: Amendment and Approval of Amended Compensation Summary for Unrepresented Employees, and Appropriating Funds for That Purpose
Report Number: 22-0111
Location: No specific geographic location
Department: Human Resources
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions A ) amending the Compensation Schedule and Classification Plan to reflect the addition and deletion of various position titles and amending the authorized position count in various departments; B) amending the Compensation Summary for Unrepresented Employees ; C) approving the revised Fiscal Year 2021 -2022 Compensation Schedule effective April 22, 2022 , as required by the California Code of Regulations, Title 2, Section 570.5; and D) appropriating funds for that purpose. (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing the addition and deletion of certain classifications.
Staff is also recommending approval of the amended Compensation Summary for Unrepresented Employees to reflect salary changes and a wellness incentive for unrepresented mid -management and professional employees, approval of the revised Fiscal Year 2021-2022 Compensation Schedules effective April 22, 2022, and appropriate funds therefor.
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ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Gu idelines Section 15060(c)(3) no environmental review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The Civil Service Commission is slated to approve the new classification at their April 7, 2022, meeting.
DISCUSSION
1. Classification Plan Changes
Civil Service Rule 1.02(A), which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes, or the abolition of classes are properly reflected in the classification plan.
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes. The following identifies the affected positions and proposed changes.
Department Position Title FTE
General Fund
Finance Senior Accountant -1.00
Principal Accountant 1.00
Fire Principal Management Analyst -1.00
Senior Management Analyst 1.00
General Fund Total 0.00
Transport Fund
Fire Emergency Medical Technician (Non-Safety) -6.00
Paramedic (Non-Safety) 6.00
Transport Fund Total 0.00
Advanced Life Support (ALS) Fund
Fire Principal Management Analyst 1.00
Senior Management Analyst -1.00
ALS Fund Total 0.00
Total City-Wide Position Changes (Net Increase/Decrease) 0.00 P a g e | 3
Summary of New and Updated Classifications
Position Title Bargaining Group E Step Salary
Principal Accountant Confidential Mid-Management $4,302.69 Bi-weekly Fire Inspector Unclassified Hourly $37.20 Hourly
Lifeguard I Unclassified Hourly $19.47 Hourly
Lifeguard II Unclassified Hourly $21.41 Hourly
Senior Lifeguard Unclassified Hourly $23.55 Hourly
Park Ranger Unclassified Hourly $19.31 Hourly
2. Compensation Summary for Unrepresented Employees
The City workforce consists of both represented and unrepresented employees. It has long been a practice of the City (with few exceptions) to update the compensation and benefit summary for unrepresented employees and provide the same or similar benefit p rovided to represented employees. The affected unrepresented employees are in the Confidential Mid -Management, Unclassified Mid -Management, Confidential Professional and Unclassified Professional employee groups.
Salary and benefit adjustments for these unrepresented mid-management and confidential employees are the following:
1. Salary and Equity Adjustments
a. 0.98% (for a total of 3% for FY 21/22) or equity adjustments identified for those below market plus 3% the beginning of the pay period after adoption by the City Council via resolution in open session.
b. 2% salary increase the first full pay period of January 2023. c. 3% salary increase the first full pay period of January 2024.
2. Vaccination Wellness Incentive
a. $3,000 vaccination wellness incentive to be paid the beginning of the pay period after adoption by the City Council in open session or 40 hours of COVID-19 leave for employees in a Confidential Mid-Management, Unclassified Mid-Management, Confidential Professional and Unclassified Professional position that meet certain criteria.
3. Professional Enrichment
a. Increase in the annual Professional Enrichment Fund allocation to $32,500
Approval of Resolution B would approve the amended Compensation Summary for Unrepresented Employees to reflect the changes noted above.
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3. Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The revised Fiscal Year 2021-2022 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting of February 8, 2022.
Approval of Resolution C will approve the revised Compensation Schedule effective April 22, 2022, which reflects the salar ies for the new Principal Accountant and hourly Fire Inspector positions; the adjusted salaries for Lifeguard I, Lifeguard II, Senior Lifeguard and Park Ranger; and salary adjustments for Confidential Mid -Management, Unclassified Mid -Management, Confidential Professional and Unclassified Professional employees.
4. Budget Amendments
Approval of Resolution D will amend the budget and appropriate funds therefor.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not req uire the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The net impact to the General Fund in the current fiscal year is approximately $36,458. The net impact to the Federal Grants is approximately $4,090, the Advanced Life Support Fund is approximately $2,341, and the Transport Enterprise Fund is approximately $14,865. Staf f is requesting the proposed budgetary adjustments reflected in the table below :
GENERAL FUND
Department Personnel Services Revenue Net Cost
Administration 3,219$ (3,000)$ 219$ City Attorney 16,639 (12,000) 4,639 City Clerk 6,165 (6,000) 165 City Council 6,202 (6,000) 202 Non-Departmental 16,900 - 16,900 Finance 30,698 (21,000) 9,698 Fire 3,000 (3,000) - Human Resources 31,635 (27,000) 4,635 TOTAL EST. GENERAL FUND COST 114,458$ (78,000)$ 36,458$
OTHER FUNDS
Fund/Department Personnel Services Revenue Net Cost
Federal Grants (Police) 49,090$ (45,000)$ 4,090$ Advanced Life Support Prog Fund
(Fire) 2,341 - 2,341 Transport Enterprise Fund (Fire) 14,865 - 14,865 TOTAL EST. OTHER FUNDS COST 66,296$ (45,000)$ 21,296$ P a g e | 5
ONGOING FISCAL IMPACT
The ongoing costs associated with these proposed changes are estimated at approximately $118,933 for the General Fund, Federal Grants at approximately $46,176, Advanced Life Support Program Fund approximately $12,128, and the Transport Enterprise Fund approximately $77,014 . The overall cost will increase along with future cost of living adjustments and benefit changes. The costs will be incorporated into the baseline salary budgets of the respective departments in future fiscal years.
ATTACHMENTS
1. Amended Compensation Summary for Unrepresented Employees
2. Fiscal Year 2021-2022 Compensation Schedule effective April 22, 2022 Staff Contact: Courtney Chase, Director of Human Resources/Risk Management
GENERAL FUND
Department Personnel Services
Administration 2,216$
City Attorney 29,889
City Clerk 1,668
City Council 2,045
Non-Departmental 16,900
Finance 30,095
Fire 1,723
Human Resources 34,397
TOTAL EST. GENERAL FUND COST 118,933$
OTHER FUNDS
Fund/Department Personnel Services
Federal Grants (Police) 46,176$
Advanced Life Support Prog Fund
(Fire) 77,014
Transport Enterprise Fund (Fire) 12,128
TOTAL EST. OTHER FUNDS COST 135,317$