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June 14, 2022
ITEM TITLE
Agreement Amendment: Approve the First Amendment to the Agreement with Global Power to Increase the Maximum Contract Amount and Extend the Contract to June 30, 2023 for Emergency Generator Maintenance Services
Report Number: 22-0180
Location: Various City Facilities
Department: Public Works
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3).
Recommended Action
Adopt a resolution approving the first amendment to the agreement between the City and Global Power to increase the maximum contract amount to $375,000 and extend the agreement by one year.
SUMMARY
The City of Chula Vista (City) previ ously entered a Contractor/Service Provider Services Agreement with Global Power Group on December 1, 2019 with an end date of June 30, 2022 with two one-year options to extend. The proposed first amendment to the agreement will continue the maintenance s ervice on emergency generators by executing the first annual extension and by increasing the maximum amount by $225,000 - including the first term and the additional one-year extension for a new not to exceed amount of $375,000.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
Global Power performs and furnishes all work, materials, equipment, services, skill, and labor necessary to fully perform and complete emergency generator service maintenance in a good an d workmanlike manner for various City locations and equipment. Maintenance service on emergency generators is necessary in order to maintain service to the public during a power outage. On December 1, 2019 by City of Chula Vista Agreement No.: 19115, the City Manager approved the Agreement with the Contractor/Service Provider for Emergency Generator Service Maintenance (Attachment 1). The initial term of the contract is set to expire on June 30, 2022. The contract included two one-year options to extend the contract.
Global Power has tested, inspected, maintained and repaired emergency generators for various City facilities including Fire Stations, Police, Civic Center and various other locations. Global Power has performed satisfactorily and have provided well qualified staff with experience and expertise. Global Power has nearly reached the maximum amount of compensation under the agreement. The proposed first amendment to the agreement will continue the maintenance service on emergency generators by executing the first annual extension and by increasing the maximum amount by $225,000 - including the first term and the additional one-year extension for a new not to exceed amount of $375,000.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item solely concerns the repairs, replacement, or maintenance of existing streets, water, sewer, storm drainage or similar facilities, and any City Council member’s property will not be affected dis proportionately to other properties receiving the same services.
Consequently, pursuant to California Code of Regulations Title 2, sections 18700 and 18702.2(d)(1)), this item does not present a real property -related conflict of interest under the Politica l Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no additional fiscal impact as a result of approving the amendment to the agreement.
Appropriations for this expense are included in the Public Works Department budget.
ONGOING FISCAL IMPACT
There is no additional fiscal impact as a result of approving the amendment to the agreement.
Appropriations for this expense are included in the Public Works Department budget. Future contract increases will be considered as part of the normal budget process.
ATTACHMENTS
1. Original Global Power Signed Agreement
2. First Amendment to Contractor/Service Provider Services Agreement with Global Power Group
Staff Contact: An Pham, Management Analyst
Angelica Aguilar, Assistant Director of Public Works