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June 14, 2022
ITEM TITLE
Public Works Contract Award: Accept Bids and Award the Contract for the “Public Facility Improvement (CIP# GGV0254) and Faivre & Broadway Sidewalk Improvement (CIP# GGV0255)" Projects to Western Rim Constructors Group, Inc.
Report Number: 22-0186
Location: 205 27th Street Chula Vista
Department: Engineering
Environmental Notice : This action is exempt from California Environmental Quality Act State ( CEQA) pursuant to CEQA Guidelines Sections 15269(c) (Emergency Projects) and 15359 (Emergency).
Notwithstanding the foregoing, the Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities), Section 15303 class 3 (New Construction or Conversion of Small Structures), Section 15304 Class 4 (Minor Alterations to Land ), and Section 15061(b)(3).
Recommended Action
Council adopt a resolution accepting bids and awarding the contract for the “Public Facility Improvement (CIP# GGV0254) and Faivre & Broadway Sidewalk Improvement (CIP# GGV0255)” projects to Western Rim Constructors, Inc. in the amount of $2,776,014.20.
SUMMARY
On May 20, 2022, the Director of Engineering and Capital Projects received two (2) sealed bids for the “Public Facility Improvement (CIP# GGV0254) and Faivre & Broadway Sidewalk Improvement (CIP# GGV0255) projects. The project s are included in the Capita l Improvement Program for Fiscal Year 2021/2022. The proposed resolution, if approved, would 1) accept bids; and 2) award the contract for th ese projects to Western Rim Constructors, Inc. in the amount of $2,776,014.20.
ENVIRONMENTAL REVIEW
This action is exempt from California Environmental Quality Act State (CEQA) pursuant to CEQA Guidelines Sections 15269(c) (Emergency Projects) and 15359 (Emergency). This action is necessary to prevent or mitigate an emergency, and is also necessary to address a sudden and unexpected occurrence involving a P a g e | 2
clear and imminent danger, demanding immediate action to prevent or mitigate the loss of, or damage to, life, health, property, or essential public services. Notwithstanding the foregoing, the proposed Project exempt from CEQA pursuant to California Environmental Quality Act (CEQA) State Guidelines Section 15301 Class 1 (categorical exemption for existing facilities), Section 15303 Class 3 (categorical exemption for new construction or conversion of small structu res), Section 15304 Class 4 (categorical exemption for minor alterations to land), and Section 15061(b)(3) because the proposed Project would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, be loc ated on a site pursuant to Section 65962.5, or cause a substantial adverse change in the significance of a historical resource.
Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The scope of work for CIP# GGV0254 includes the development of a vacant parcel to provide temporary shelters for the unhoused. The scope of work for CIP# GGV0255 includes the sidewalk improvements, utility connections, and water main extension needed for the shelter project noted above.
Competitive Bid Process
On April 25, 2022, Engineering and Capital Projects Staff advertised the combined projects and received two (2) sealed bids on May 20, 2022. The base bid totals from the prime contractors were as follows:
Ranking Contractor Bid Amount
1 Western Rim Constructors Group, Inc. $2,776,014.20
2 West Coast General Group, Inc. $3,392,188.05
During Staff’s review of the bid proposals received, a minor computational error was discovered that resulted in an administrative adjustment in accordance with the bid specifications to Western Rim’s original bid amount. The administrative adjustment to the bid amount did not change the lowest responsive bidder for the project. The original and adjusted bid amounts are as follows:
WESTERN RIM CONSTRUCTORS GROUP, INC. BID AMOUNT
Original $2,776,065.00
Adjusted $2,776,014.20
Western Rim Group, Inc. has acknowledged the minor computational error in their bid proposal and indicated that they will honor the adjusted bid amount (Attachment 1).
The adjusted apparent low bid by Western Rim Group, Inc. of $2,776,014.20 is $234,253 (approximately 8%) below the Engineer’s estimate of $3,010,267. Western Rim Group, Inc . is currently an active licensed Class “A”, General En gineering Contractor (License No . 798623). All listed sub -contractor’s licenses are also current and active, except for an asphalt paving sub-contractor; Western Rim Group, Inc. has indicated intent to self-perform the associated paving bid items (Attachment 2).
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Staff recommends to proceed with award of contract to the apparent low bidder, Western Rim Group, Inc.
Disclosure Statement
Attachment 3 is a copy of the Contractor’s Disclosure Statement.
Wage Statement
The Contractor that is awarded the contract and its subcontractors are required to pay prevailing wages to persons employed by them for work under this contract. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not represent a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware, and has not been i nformed by any Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will initiate the construction phase of GGV0254 & GGV0255 . Sufficient CDBG funding is available in GGV0254 & GGV0255 to award the contract. Therefore, there is no additional impact to the CDBG Fund. The following is a summary of anticipated project costs:
Funds Required for Construction
A. Contract Amount $2,776,014
B. Contract Contingency $480,000
C. Construction Inspection Staff Cost $480,000
D. Survey Staff Design Staff Closeout $29,042
E. Soil, Material Testing & Special Inspection $56,000 F. City Design Staff $29,042
G. Design Consultant Construction Support $50,000
H. Closeout $29,042
Total Funds Required for Construction $3,929,140
Available Funding
A. Available Project Budget (GGV0254) $1,866,323
B. Available Project Budget (GGV0255) $14,855
C. Appropriate Funds (per Resolution No. 2021 -019 – CDBG to GGV0254)
$2,047,962
Total Funds Available for Construction $3,929,140
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ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City maintenance.
ATTACHMENTS
1. Error Acknowledgment Letter
2. Self-perform Letter
3. Disclosure Statement
Staff Contact: William Valle, Director of Engineering & Capital Projects Michael Benoza, Associate Engineer