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June 14, 2022
ITEM TITLE
Agreement Extension: Accept an Agreement Extension with Axon Enterprise, Inc. for the Body-Worn Camera Program
Report Number: 22-0173
Location: No specific geographic location
Department: Police
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution accepting an agreement extension with Axon Enterprise, Inc. for the Body Worn Camera Program, and authorizing the City Manager to execute the same.
SUMMARY
The Police Department is requesting to extend the existing Body Worn Camera contract with Axon Enterprise, Inc. for another 12 months (July 1, 2022 to June 30, 2023) while the current Request for Proposal (RFP) process is being completed.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
Pursuant to Section 2.56 of the Chula Vista Municipal Code outlining the City’s purchasing system, a Request for Proposal (RFP) # P19 -20/21 was issued on May 21, 2021, for body worn cameras, data storage and related product support services to the Police Department. Specifically, the City was seeking proposals for 275 body-worn and 95 in-car camera systems. RFP # P19-20/21 was cancelled by the Finance Department earlier this year to give the Police Department another opportunity to refine certain specifications and deliverables for this anticipated 5-year contract. Like the previous RFP, the new RFP process will include a thorough review of the proposals, along with p roduct testing of body worn cameras and in -car camera systems.
The agreement with the current body worn camera vendor, Axon Enterprise, Inc., expires on June 30, 2022.
To prepare for a new RFP process, the Police and Finance Departments are requesting a c ontract extension with Axon Enterprise, Inc. for another 12-month period covering July 1, 2022 to June 30, 2023. The annual cost to continue the existing Body Worn Camera program for another 12-month period is $164,988.
In the next few months, the Police and Finance Departments anticipate issuing a new RFP for the Body Worn Camera and In -Car Camera System. Due to extensive research required to select a vendor, the new agreement will be effective 7/1/2023. Upon completion of the RFP process, staff will bring the new contract to City Council for approval.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independ ently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will extend the existing body worn camera agreement with Axon Enterprise, Inc. for a 12-month period of 7/1/2022 to 6/30/2023. Since the agreement term covers the subsequent fiscal year, there is not current-year fiscal impact.
ONGOING FISCAL IMPACT
Body worn camera costs for the 12-month period of 7/1/2022 to 6/30/2023 in the amount of $164,988 is already identified in the Police Department’s FY 2022/2023 Asset Forfeiture budget, resulting in no net fiscal impact to the General Fund in FY 2022/2023.
Prior to bringing the new agreement to council the Police Department will coordinate with the City Manager and the Finance Department to identify the necessary funds to cover body-worn and in-car camera systems during the term of a new agreement. Appropriations for the ongoing costs re lated to this program will be considered by City Council as part of the development of the relevant fiscal year budget process.
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ATTACHMENTS
Attachment 1: Axon quote # Q-390973-44690.037CM to extend existing Body Worn Camera contract
Staff Contact: Jonathan Alegre, Police Department