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July 12, 2022
ITEM TITLE
Purchase Agreement: Approve Purchase with Axon Enterprise, Inc. for Eighty Body-Worn Cameras and Associated Equipment and Services
Report Number: 22-0200
Location: No specific geographic location
Department: Police
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving a purchase agreement with Axon Enterprise, Inc. for eighty body-worn cameras and associated equipment and services and authorizing the City Manager to execute the agreement.
SUMMARY
The Police Department is requesting to purchase eighty (80) Body Worn Cameras, along with associated equipment and services, from Axon Enterprise, Inc. while the current Request for Proposal (RFP) process for the Body Worn Camera Program is being completed.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
On June 14, 2022, City Council approved an agreement extension with Axon Enterprise, Inc. for another 12- month period covering July 1, 2022 to June 30, 2023, in order to prepare for a Request for Proposal (RFP) process. The RFP process to establish a 5 -year contract for the Police Department’s Body Worn Camera (BWC) program will include a thorough review of the proposals, al ong with product testing of body worn cameras and in-car camera systems.
The existing BWC agreement with Axon includes 204 body worn cameras, along with dock charging stations and unlimited video storage. Due to additional staffing needs and aging equipment, another eighty (80) body worn cameras are needed by the Police Department until a new contract is in place effective July 1, 2023.
The annual cost to purchase 80 body worn cameras, along with associated equipment and service, is $132,951.67.
In the next few months, the Police and Finance Departments anticipate issuing a new RFP for the Body Worn Camera and In -Car Camera System. Due to extensive research required to select a vendor, the new agreement will be effective July 1, 2023. Upon completion of the RFP process, staff will bring the new contract to City Council for approval.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will allow the Police Department to purchase eighty (80) body worn cameras, along with associated equipment and service, from Axon Enterprise, Inc. Funds have been identified in the Police Department’s Asset Forfeiture budget for this one -time purchase. Therefore, no additional appropriations are required, resulting in no net fiscal impact to the General Fund.
ONGOING FISCAL IMPACT
When the RFP process of the body -worn and in -car camera systems is complete, staff will bring the new contract to City Council for approval. Prior to bringing the new agreement to Council, the Police Department will coordinate with the City Manager and the Finance Department to identify the necessary funds to cover body-worn and in-car camera systems during the term of a new agreement. Appropriations for the ongoing costs related to this program will be considered by City Council as part of the development of the relevant fiscal year budget process.
ATTACHMENTS
Attachment 1: Axon quote # Q-397856-44715.927CM for 80 Body Worn Cameras and associated equipment and service
Staff Contact: Jonathan Alegre, Police Department