RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A COOPERATIVE
PURCHASING AGREEMENT FOR TREE CARE AND
MAINTENANCE SERVICES BETWEEN THE CITY AND
WEST COAST ARBORISTS, INC.
WHEREAS, on May 3, 2021, the County of Orange solicited a request for proposals (RFP) for tree care and maintenance services at county facilities; and
WHEREAS, on June 21, 2021, the County of Orange received three proposals in response to the RFP; and
WHEREAS, the proposals were evaluated by a four member panel comprised of three OC Park staff (involved in maintenance inspection, integrated pest management , and tree care services) and one maintenance supervisor from the OC Public Works department; and
WHEREAS, the proposal s were rated based on the following predetermained criteria :
approach and understanding of scope of work, technical expertise and qualifications, company experience, and cost proposal; and
WHEREAS, the County of Orange awarded the tree care and maintenance contract to West Coast Arborists Inc. (WCA); and
WHEREAS, the contract between the County of Orange and WCA includes a provision that extends the terms and conditions, including pricing, of that contract to other California local and state government entities; and
WHEREAS, Chula Vista Municipal Code section 2.56.140 authroizes the use of cooperative purchasing agreements provided that the original contract was procured through a competitive process that the Purchasing Agent determines to be consistent with good purchasing practices; and
WHEREAS, the City’s Purchasing Agent has determined that the County of Oranage RFP solicitation process was a competitive process consistent with good purchasing practices; and
WHEREAS, City staff desires to ulilize a coopearative purchasing arranagement with WCA for tree care and maintenance services on the same material terms and conditions as the County of Orange and WCA agreement, including pricing, original term, and options to extend the term upon satisfactory performance; and
WHEREAS, funding for the coopearative agreement has been appropriated in the Fiscal Year 2022-2023 budgets for the Public Works and Community Services departments as well as the Measure P Fund; and
Resolution No.
WHEREAS, staff recommends that the City Council approve the cooperative agreement with WCA to authorize essential tree care and maintenance services to be provided throughout the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it approves the Cooperative Purchasing Agreement with West Coast Arborists, Inc. to Provide Tree Care and Maintenance Services, in the form presented, with such minor modifications as may be required or approved by the City Attorney , a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the City Manager or designee to execute the same.
Presented by
Matt Little, Director of Public Works
Approved as to form by
Glen R. Googins, City Attorney