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August 9, 2022
ITEM TITLE
Employee Compensation and Positions: Approv e Amended Classification Plan; Position Counts in Departments; Amended City Manager Employment Agreement; Salary Adjustments for Certain Positions; Revised Compensation Schedule; and Budget Amendments
Report Number: 22-0228
Location: No specific geographic location
Department: Human Resources
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions: (A) Amending the Compensation Schedule and Classification Plan to reflect the addition of various position titles and amending the authorized position count in various departments; (B) Approving the amended City Manager employment agreement; (C) Approving the revised Fiscal Year 2022 -23 Compensation Schedule effective August 12, 2022, as required by the California Code of Regulations, Title 2, Section 570.5; and (D) Making various amendments to the Fiscal Year 2022-23 budget to appropriate funds for that purpose. (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing the addition and deletion of certain classifications and salary adjustments for certain positions.
Staff is also recommending approval of the revised Fiscal Year 2022-2023 Compensation Schedule effective August 12, 2022, and the City Manager employment agreement.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “ Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Sect ion 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The Civil Service Commission is slated to approve the new classification at their August 4, 2022, meeting.
DISCUSSION
Compensation Schedule and Classification Plan
Civil Service Rule 1.02(A), which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes, or the abolition of classes are properly reflected in the classification plan.
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes. The following identifies the affected positions and proposed changes.
Department Position Title FTE
General Fund
Administration
Senior Management Analyst -1.00
Special Projects Manager 1.00
Engineering and Capital Projects
Associate Engineer -1.00
Senior Land Surveyor 1.00
Finance Senior Accountant 1.00
Fire
Fire Prevention Engineer/Investigator -1.00
Senior Fire Inspector/Investigator 1.00
General Fund Total 1.00
Measure A Fund
Fire
Fire Captain 2.00
Fire Engineer 2.00
Firefighter/Paramedic 3.00
Senior Application Support Specialist 1.00
EMS Inventory Control Specialist 1.00
Measure A Fund Total 9.00
Total City-Wide Position Changes (Net Increase/Decrease) 10.00
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Summary of New and Updated Classifications
Position Title Employee Group Bi-Weekly
E Step
Animal Care Facility Supervisor ACE $3,122.77
FA IVDC-LECC Executive Director SM $5,589.46*
Information Technology Security Analyst PROF $4,630.20
Senior Assistant City Attorney SM $8,057.84
* Salary is effective January 1, 2022
City Manager Employment Agreement
On June 9, 2020, the City Council approved the appointment of Maria Kachadoorian as City Manager effective June 20, 2020, and Ms. Kachadoorian’s employment agreement. Council subsequently approved an amended employment agreement at their meeting of August 10, 2021.
On July 26, 2022, the City Council convened in closed session to consider the City Man ager’s evaluation of performance; a contract amendment was subsequently reached to provide a 3.2% salary adjustment to $300,002 annually and the maximum annual life insurance provided by the City’s benefit plan effective August 12, 2022, and staff is requesting Council approval of the amended employment agreement.
Approval of Resolution B will approve the amended employment agreement.
Compensation for Councilmembers, the Mayor and elected City Attorney Sections 302, 304(c) and 503(c) of the City of Chul a Vista City Charter establishes the compensation for Councilmembers, the Mayor and elected City Attorney, respectively, based upon the formulas set forth in those sections. The City received notification from the Judicial Council of California on July 20, 2022, of a salary change for the position of Judge of the Superior Court of the State of California, to which the salaries for Councilmembers, the Mayor and elected City Attorney are tied and made the appropriate changes retroactive to July 1, 202 2. St aff made the change to the salary rates for Mayor, Councilmembers and City Attorney upon notification from the State of California (in accordance with the City Charter), and the Mayor, Councilmembers and City Attorney are receiving this pay rate.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The revised Fiscal Year 2022-2023 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting of July 12, 2022.
Approval of Resolution C will approve the revised Compensation Schedule effective August 12, 2022, which reflects: (1) the addition of the Animal Care Facility Supervisor and Information Technology Security Analyst position titles; (2) the salary adjustment for City Manager; the salary adjustment for the FA IVDC -LECC Executive Director position effective January 1, 2022 , (3) employee group change for the Senior Assistant City Attorney from Executive Management to Senior Management and (4) the adjusted salaries for Mayor, P a g e | 4
Councilmembers and City Attorney (Elected) in accordance with City Charter sections 302, 304(C) and 503(C) effective July 1, 2022.
Budget Amendments
Approval of Resolution D will amend the budget and appropriate funds therefor.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The net fiscal impact to the General Fund is estimated to total $47,783, which will be offset in full by unanticipated Property Tax revenues. The net fiscal impact to Other Funds is estimated to total $1,211,793, which will be offset in full by the available balance of the Measure A Sales Tax Fund.
Staff is requesting the proposed budgetary adjustments reflected in the table below:
ONGOING FISCAL IMPACT
Ongoing fiscal impacts associated with the proposed changes are estimated to total approximately $54,513 for the General Fund, and approximately $1,361,902 for the Measure A Sales Tax Fund. The overall cost in future years will vary based on cost of living adjustments and benefit changes. Such costs will be incorporated into the baseline salary budgets of the respective departments in future fiscal years.
GENERAL FUND BUDGET ADJUSTMENTS SUMMARY
Department Personnel Services Revenues Net Cost
Administration 30,014 - 30,014 Engineeering and Capital Project 17,769 - 17,769 Non-Departmental - (47,783) (47,783) TOTAL EST. GENERAL FUND COST 47,783 (47,783) -
OTHER FUNDS BUDGET ADJUSTMENTS SUMMARY
Fund/Department Personnel Services Revenues Net Cost
2018 Measure A Sales Tax Fund
(Fire) 1,211,793 - 1,211,793 TOTAL EST. OTHER FUNDS COST 1,211,793 - 1,211,793 P a g e | 5
ATTACHMENTS
1. Memorandum from the Judicial Council of California dated July 19, 2022
2. Revised Fiscal Year 2022-2023 Compensation Schedule effective August 12, 2022 Staff Contacts: Courtney Chase, Director of Human Resources/Risk Management and Tiffany Allen, Deputy City Manager
GENERAL FUND
Department Personnel Services
Administration 34,092
Engineeering and Capital Project 20,421
TOTAL EST. GENERAL FUND COST 54,513
OTHER FUNDS
Fund/Department Personnel Services
2018 Measure A Sales Tax Fund
(Fire) 1,361,902
TOTAL EST. OTHER FUNDS COST 1,361,902