RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE COMPETITIVE BID
PROCESS, AUTHORIZING THE PURCHASE OF FORD
MAVERICK VEHICLES FROM PENS KE FORD LA MESA ,
AND APPROPRIATING FUNDS THEREFOR
WHEREAS, Chula Vista Municipal Code (CVMC) section 2.56.070 contains the bidding procedures and requirements for purchases of equipment exceeding $100,000; and
WHEREAS, CVMC section 2.56.070(B)(3) authorizes the City Council to waive the competitive bidding requirements i f determined that the competitive bidding requirements as applied are impractical, impossible, or that the City interest would be materially better served by applying a different purchasing procedure approved by the City's Purchasing Agent as being consistent with good purchasing practices; and
WHEREAS, due to global supply chain limitatio ns, the number and t ypes of vehicles available for purchase at any given time is scarce and unpredictable; and
WHEREAS, City departments de pend on re liable vehicles and equipment to perf orm desired services for the citizens of Chula Vista; and
WHEREAS, the new Ford Mavericks will b e assigned to the Park Rangers program (Community Services) and the Streets/Right of Way program (Public Works), the new veh icles will replace vehicles that have reached the end of their service life; and
WHEREAS, Penske Ford La Mesa has 12 Ford Maver ick XL veh icles available to purchase and available for delivery at a total cost of $314,976; and
WHEREAS, staff has determined that City’s interest would be materially better served by waiving the competitive bidd ing requirements for the proposed purchase to avoid delays associated with direct factory orders or soliciting formal bids in order to timely replace vehicles that are currently at or ne ar the end of their serv ice life , which will minimize disruptions to operations and program delivery; and
WHEREAS, the City ’s Purchasing Agent has determined that, given the limited inventory and immediate need for replacement, the proposed purchase is consistent with good purchasing practices; and
WHEREAS, staff recommends that Council waive the c ompetitive bid process as impractical and approve the purchase of these vehicles; and
WHEREAS, there are sufficient funds in the Vehicle Replacement fund for the purchase of these vehicles and the associated outfitting costs.
Resolution No. 2022-
Page No. 2
NOW, T HEREFORE, BE IT RESOLV ED by the City Council of the City of Chula Vista, that it waives the competitive bid process and authorizes the purchase o f 12 Ford Maverick XL vehicles from Penske Ford La Mesa.
BE IT FURTH ER RESOLV ED by the City Council of the City of Chula Vista, that it approves the appropriation of $375,000 from fund balance to the Other Capital expense category of the Vehicle Replacement Fund.
Presented by Approved as to form by
Matthew Little Glen R. Googins
Director of Public Works City Attorney