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September 13, 2022
ITEM TITLE
Purchase Agreement: Approve Agreement with So Cal Penske Dealer Group for Ford Interceptor Utility Hybrid Vehicles
Report Number: 22-0247
Location: No specific geographic location
Department: Police
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution a pproving an agreement with So Cal Penske Dealer Group to purchase nineteen Ford Interceptor Utility Hybrid vehicles.
SUMMARY
On August 5, 2022, the City of Chula Vista issued a Request for Bid (RFB) for nineteen (19) units of 2023 Ford Interceptor Utility Hybrid Vehicles for the Police Department. As a result of the bid process, the City is recommending to select So Cal Penske Dealer Group to purchase the vehicles.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
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DISCUSSION
On August 5, 2022, the City of Chula Vista issued Request for Bid (RFB) # B06-2023 for nineteen (19) units of 2023 Ford Interceptor Utility Hybrid Vehicles for the Police Department. As a result of the bid process, the City is recommending to select So Cal Penske Dealer Group to purchase the vehicles.
During the bid process, 155 vendors were notified of the bid , and ten vendors downloaded the bid. The following two bids were submitted:
Vendor Quantity Item Description Unit Cost Bid Amount
So Cal Penske Dealer
Group 19 2023 Ford Interceptor Utility
Hybrid Vehicle $53,201.10 $1,010,820.90
Fritts Ford 19 2023 Ford Interceptor Utility
Hybrid Vehicle $54,970.63 $1,044,441.97
The price offered by So Cal Penske Dealer Group, which is lower of the two bids, appears competitive for current market conditions and with past pricing.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The $ 1,010,821 cost of the 1 9 Ford Interceptor Utility Hybrid Vehicles is already included in the City’s Infrastructure, Facilities and Equipment expenditure plan (Measure P funding) and Public Safety Expenditure Plan (Measure A funding) for fiscal year 202 3. Approval of this resolution has no net fiscal impact to the General Fund.
ONGOING FISCAL IMPACT
The ongoing fiscal impact from maintenance and fuel costs will be considered as part of the annual budget development process.
ATTACHMENTS
Attachment 1: Agreement with So Cal Penske Dealer Group to purchase nineteen (19) Ford Interceptor Utility Hybrid Vehicles
Staff Contact: Jonathan Alegre, Police Department