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September 13, 2022
ITEM TITLE
Contract Award and Appropriation: Award a Contract for the “Installation of Lead Pedestrian Interval Signal Operations (TRF0418)” Project to Baker Electric & Renewables and Appropriate Funds for that Purpose
Report Number: 22-0232
Location: No specific geographic location
Department: Engineering
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15303 class 3 (New Construction or Conversion of Small Structures).
Recommended Action
Adopt a resolution accepting bids, awarding a contract for the “Installation of Lead Pedestrian Interval Traffic Signal Operations (TRF0418)” project to Baker Electric & Renewables, and appropriating $200,000 for that purpose. (4/5 Vote Required)
SUMMARY
On July 13th, 2022, the Director of Engineering and Capital Projects received four (4) sealed bids for the “Installation of Lead Pedestrian Interval Traffic Signal Operations (TRF0418)” project (“Project”). This resolution, if approved, would: 1) accept bids; 2) appropriate $200,000 from the available balance of the Transportation DIFs Fund to CIP TRF0418 ; and 3) award the contract for this project to Baker Electric & Renewables in the amount of $1,345,924.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15303 class 3 (New Construction or Conversion of Small Structures) because the proposed actions would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway , or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
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BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The Capital Improvement Program (“CIP”) Project scope of work includes signal modifications at 54 existing signalized intersections that include signal retiming to allow a lead time for pedestrian crossings . The proposed improvements also include the installation of upgraded signal controllers, pedestrian push buttons, blank-out signs, vehicle and bicycle loop and camera detection, pavement markings, and street signs.
The P roject is a federally funded project in the Highway Safety Improvement Program administered by Caltrans.
Bidding Process
On May 27, 2022, Engineering and Capital Projects Staff advertised the Project and received four (4) sealed bids on July 13, 2022. The base bid totals from the prime contractors were as follows:
Ranking Contractor Base Bid Amount
1 Baker Electric & Renewables, LLC $ 1,345,924.00 2 HMS Construction, Inc. $ 1,350,000.00
3 Southwest Traffic Signal Service, Inc. $ 1,436,492.63 4 Select Electric, Inc. $ 1,489,984.00
The apparent low bid by Baker Electric & Renewables LLC of $1,345,924 is $171,284 (approximately 15%) above the Engineer's estimate of $1,174,640 . Contractor is currently an active licensed Class “A”, General Engineering Contractor (License No. 161756) and has performed similar work in the region with satisfactory performance.
Staff recommends awarding CIP TRF0418 to Baker Electric & Renewables, LLC.
Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
Wage Statement
The Contractor that is awarded the contract and its subcontractors will be required to pay prevailing wages to persons employed by them for work under this Project contract. The prevailing wage scales are those determined by the U.S. Federal Department of Labor Relations (Davis -Bacon) and those determined by the Department of Industrial Relations . The Contractor is obligated to pay the higher of the two wage determinations (hourly rate plus fringe benefits) for each applicable craft or classification.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real P a g e | 3
property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will appropriate $200,000 from the Transportation DIFs Fund to TRF0418 and initiate the construction phase of the Project. Sufficient funds are available in the Transportation DIFs Fund for said transfer; therefore, there is no additional impact to the Transportation DIFs Fund.
Funds Required for Construction (TRF0418)
A. Contract Amount $1,345,924
B. Contract Contingency $217,076
C. Construction Engineering Staff Cost $470,000
Total Funds Required for Construction $2,033,000
Available Funding (TRF0418)
A. Project Balance $1,833,000
B. Appropriate Funds (Transportation DIF) $200,000
Total Funds Available for Construction $2,033,000
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine maintenance.
ATTACHMENTS
1. Disclosure Statement
2. Project Location Map
Staff Contact: David Hicks, Associate Civil Engineer