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October 4, 2022
ITEM TITLE
Purchase Agreement: Approve a Purchase Agreement with South Coast Fire Equipment for Two Pierce Fire Engine Pumper Apparatuses Through Measure P
Report Number: 22-0265
Location: No specific geographic location
Department: Fire
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving a purchase agreement with South Coast Fire Equipment for two Pierce Fire Engine Pumper Apparatuses in the amount of $2,203,851, in compliance with the Measure P Expenditure Plan.
SUMMARY
The Chula Vista Fire Department delivers Fire, Rescue and Emergency Medical Services to Chula Vista residents, visitors, and employees daily. Emergency response service delivery is provided wit h several different types of apparatus, including triple combination pumped/fire engines, aerial ladder trucks, a heavy rescue, brush engines and command vehicles. The Fire Department continues to replace fire apparatus as part of the initial phase of the City’s 10-year Measure P Expenditure Plan specific to the Fire Department’s fire apparatus replacement plan.
The Fire Department is requesting authorization to purchase two (2) Pierce Arrow XT Pierce’s Ultimate Configuration (PUC) Pumper through its sole source agreement with South Coast Fire Equipment to replace existing fire engines that will be transitioned into our reserve fleet.
ENVIRONMENTAL REVIEW
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
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BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The purchase of the two (2) Pierce Engine Pumper Apparatus were recommended for approval in the Measure P Expenditure Plan by the Measure P Citizens’ Oversight Committee (COC) per the estimated budgeted cost at that time. Since the COC last considered the plan, the actual cost of purchase has increased due to market conditions. Measure P actual revenues have also increased since that time and are sufficient to cover this increase without impacting the Expenditure Plan. This change has been communicated to the COC.
DISCUSSION
The Fire Department responds to Fire, Rescue and Emergency Medical incidents both within the City and surrounding jurisdictions. As part of the Fire Department’s continued execution of the City’s 10-year Measure P Expenditure Plan spec ific to the fire apparatus and equipment replacements, the replacement of two (2) fire engines is necessary. The replacement of these two fire engines is the continued effort to remain in alignment with the City’s 10-year Measure P Expenditure Plan. These efforts are significant and provide for improved overall quality, reliability, cost effectiveness and safety of the fire apparatus fleet.
The Fire Facility Master Plan includes an addendum that details the recommended apparatus replacement cycles to include 10 to 12 years of frontline service, plus 5 years of reserve service, for a total service life of 17 years. National Fire Protection Association (NFPA) Standard 1901 on Automotive Fire Apparatus and other National Fleet Maintenance Organizations recomme nd large vehicle replacements based on several criteria to include years of service, mileage, maintenance costs, functional obsolescence, and inability to obtain prior parts as well as technology and safety improvements. The current engines being replaced were placed into service in 201 6, which puts their current years of service at approximately 6 years. There is currently a 28-month manufacturing lead time before the apparatus is received to begin outfitting to be placed into service. This lead time would put their years of service at 8 and a half years of service. These engines would move to our reserve fleet once the new engines are ordered and placed into service. By placing these engines into our reserve fleet, these would replace reserve engines who are currently at 18 years of service, which exceed NFPA standards of 17 years of service.
This purchase is a sole source purchase with South Coast Fire Equipment for the Pierce manufactured fire apparatus, pursuant to Chula Vista Municipal Code section 2.56.070.B.4 (unique compatibility requirements). The Fire Department uses Pierce Manufacturing to purchase frontline operational emergency response vehicles for several critical reasons:
1. Equipment Standardization: providing the same type of emergency response apparatus is critical to provide a standard approach to training all personnel. This en sures that our personnel can operate fire apparatus at a competent level while under duress of emergency response.
2. Safety: Fire personnel are consistently moved from one fire station to another. Maintaining a fleet of fire apparatus that operate consisten tly throughout our fleet ensures driver/operators and firefighters can operate and locate equipment in an efficient and timely manner while working in emergency situations.
The purchase of these new fire apparatus will continue to improve the overall qual ity, reliability, cost effectiveness and safety of the City’s fire apparatus fleet.
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The Fire Department has received a quote from South Coast for the purchase of two (2) Pierce Arrow XT Pierce’s Ultimate Configuration (PUC) Pumpers for the quoted purchase price total of $2,098,905.94. The Fire Department is recommending a 5% overage to account for any change order needs in the manufacturing process, bringing the total to $2,203,851.24 to be purchased using the Fire Department Vehicle/Apparatus allocations of the Measure P Expenditure Plan.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no fiscal impact to the general fund. The total cost to purchase two (2) Pierce Arrow XT Pierce’s Ultimate Configuration (PUC) Pumpers will be funde d from the Measure P fund. The order will be placed with South Coast Fire Equipment upon Council approval. Lead time on delivery of apparatus is approximately 28 months. Payment for apparatus is upon delivery, so subsequently no payments will be made until FY24.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact to the general fund. These apparatus es are replacements rather than additions to our fleet, therefore any fuel and maintenance costs both for the frontline engines and engines being moved into the reserve fleet are already built into the Department’s ongoing operational budget.
ATTACHMENTS
Attachment 1- South Coast Fire Equipment Arrow XT PUC Front Sheet Staff Contact: Emily Folker, Pete Mercado, Harry Muns