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October 11, 2022
ITEM TITLE
Contract, Agreement, and Appropriation: Award a Contract to TC Construction Company for the RMRA Major Pavement Rehabilitation FY 19/20 Project, Approve a Reimbursement Agreement with the County of San Diego, and Appropriate Funds for that Purpose
Report Number: 22-0259
Location: No specific geographic location
Department: Engineering and Capital Projects
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15302 Class 2 (Replacement or Reconstruction).
Recommended Action
Adopt a resolution: (1) accepting bids and awarding a public works contract to TC Construction Company Inc. for the “RMRA Major Pavement Rehabilitation Fiscal Year 2019/20 (STM0400)” project in the amount of $4,416,444; (2) approving a reimbursement agreement with the County of San Diego ; and (3) appropriating and transferring funds to cover the projected costs of the construction phase of the project. (4/5 Vote Required)
SUMMARY
On August 24, 2022, the Director of Engineering and Capital Projects received sev en (7) sealed bids for the “RMRA Major Pavement Rehabilitation Fiscal Year 2019/20 (STM0400)” project. After review of the bids, staff recommends awarding a public works contract to the lowest responsive and responsible bidder, TC Construction Company Inc. Staff has coordinated with the County of San Diego to prepare a reimbursement agreement for a portion of East H Street at Interstate 805 within the County of San Diego’s maintenance jurisdiction.
Adoption of the resolution would: 1) accept bids and award the public works contract for the construction phase of the project to TC Construction Company Inc. in the amount of $4,416,444 ; 2) approve a reimbursement agreement with the County of San Diego for work on East H Street at Interstate 805; and 3) appropriate $797,540 based on unanticipated TransNet Revenue to STM0400, transfer $336,460 in TransNet P a g e | 2
from STM0411, Pavement Major Rehab Program FY22/23, to STM0400, and appropriate $210,000 based on revenue associated with the County of San Diego’s reimbursement agreement to STM0400.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 1 5301 Class 1 (Existing Facilities) and Section 15302 Class 2 (Replacement or Reconstruction) because the proposed actions would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The “RMRA Major Pavement Rehabilitation FY 2019/20 (STM0400)” project will primarily consist of the following improvements:
Roadway rehabilitation at various locations;
Roadway maintenance at various locations;
Curb and gutter improvements at various locations; and Select tree trimming and removals at various locations.
Bidding Process
On August 5, 2022, Engineering and Capital Projects Staff advertised and solicited bids for the project.
Seven (7) sealed bids were received on August 24, 2022. The submitted base bid totals from the prime contractors were as follows:
Ranking Contractor Submitted Base Bid
1 TC Construction Company, Inc. $4,416,444.00
2 Frank and Son Paving, Inc. $4,582,902.00
3 Eagle Paving Company Inc. $4,799,500.00
4 ATP General Engineering Contractors $4,803,980.77
5 Ramona Paving and Construction Corporation $5,488,707.73 6 SRM Contracting and Paving $5,533,001.41
7 Calmex Engineering, Inc. $5,940,708.59
The low bid of $4,416,444.00, which is approximately 2% below the Engineer’s estimate, was submitted by TC Construction Company, Inc. TC Construction Company, Inc. is currently an active licensed contractor (License No. 402459).
Staff recommends accepting bids and awarding the public works contract for “RMRA Major Pavement Rehabilitation FY 2019/20 (STM0400)” project to the lowest responsive and responsible bidder, TC Construction Company Inc., and appropriating and transferring $1,344,000 in TransNet funds to cover the projected construction costs as shown in more detail in the Current-Year Fiscal Impact section below.
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Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
Wage Statement
The Contractor that is awarded the contract and its subcontractors are required to pay prevailing wages to persons employed by them for work under th e proposed contract. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.
County of San Diego Reimbursement Agreement
The “RMRA Major Pavement Rehabilitation FY 2019/20 (STM0400)” project includes a portion of East H Street at the Interstate 805 interchange. Within the right -of-way held by the California Department of Transportation, the so uthern portion of the roadway is maintained by the City of Chula Vista, while the northern portion is maintained by the County of San Diego.
Staff has coordinated with the County of San Diego to prepare a reimbursement agreement for payment of costs to resurface the roadway. The projected cost to resurface the roadway maintained by the County of San Diego is $210,000. Attachment 2 is the prepared reimbursement agreement. This agreement includes a copy of the Caltrans Freeway Maintenance Agreement 11-8096, dated July 19, 1976.
Staff recommends approving the agreement and appropriating $210,000 in reimbursement funds to cover the projected construction costs shown in more detail in the Current-Year Fiscal Impact section below.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found that Mayor Salas, Council Member McCann, and Council Member Galvez have property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. However, the decision solely concerns repairs, replacement or maintenance of existing streets, water, sewer, storm drainage or similar facil ities, and the member’s property will not be affected disproportionately to other properties receiving the same services.
Consequently, pursuant to California Code of Regulations Title 2, sections 18700 and 18702.2(d)(1), this item does not present a real property-related conflict of interest under the political reform act (Cal. Gov’t Code §87100, et seq.).
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will appropriate $ 797,540 in TransNet, transfer $336,460 in TransNet from STM0411 to STM0400, and appropriate $210,000 based on the County ’s fair-share contribution of project costs to CIP STM0400 to cover the projected costs for the construction phase and oversight of the project.
Sufficient funding is available to award the contract and for sai d appropriations and transfer. Therefore, there is no additional impact to the TransNet and CIP Funds. The following is a summary of anticipated project costs:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $4,416,444.00
B. Contract Contingency (Approx. 10%) $425,000.00
C. Construction Support (Aprox. 11%) $505,000.00
D. Project Closeout (Approx. 1%) $43,302.05
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $5,389,746.05
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FUNDS AVAILABLE FOR CONSTRUCTION
A. RMRA/Gas Tax – STM0400 $4,045,746.05
B. Appropriate Funds (TransNet) $797,540.00
C. Transfer Funds from STM0411 (TransNet) $336,460.00
D. Appropriate Funds (CIP Fund) $210,000.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $5,389,746.05
ONGOING FISCAL IMPACT
Upon completion of this project, the improvements will require routine street maintenance.
ATTACHMENTS
1. Disclosure Statement
2. County of San Diego Reimbursement Agreement
Staff Contact:
William Valle, Director of Engineering and Capital Projects Tim Jones, Associate Engineer