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November 8, 2022
ITEM TITLE
Agreements: Approve 20 Agreements for On-Call Development and Housing Related Consultant Services Report Number: 22-0293
Location: No specific geographic location
Department: Development Services
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving twenty consultant service agreements for on -call consultant services for Development and Housing related services in the areas of Civil Engineering, Construction Cost Audit, Fiscal Analysis, Housing, Landscape Architecture and Planning for a term of one year and a not -to-exceed amount of $500,000 for each category for which a consultant has been selected. The twenty (20) firms selected are CR Associates, Inc, Ninyo & Moore, RICK Engineering, Harris & Associates, Inc., NBS, Economic & Planning Systems, Inc., Keyser Marston Associates, Inc., Willdan Financial Services, Ross Financial, Michael Baker International, RSG, Inc., DeLorenzo International, Deneen Powell Atelier, Inc, Estrada Land Planning, Inc., KTU&A, Spurlock Landscape Architects, DUDEK, Eilar Associates, Inc., RECON Environmental Inc., and TRC Engineers.
SUMMARY
The Development Services Department oversees a variety of private development projects that require consultants as a supporting, technical resource to City Staff in the areas of Civil Engineering, Construction Cost Audit, Fiscal Analysis, Housing, Landscap e Architecture and Plann ing. This list of on -call consultant services will allow City staff to obtain these services for specific technical services in a timely fashion.
Additionally, this list of consultants could be used by other City departments should they have needs for these specific technical services.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with CEQA and has determined that the activity is not a “Project” as defined under Section 1 5378 of the State CEQA Guidelines P a g e | 2
because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The City of Chula Vista (“City”) has an critical business need for on-call consultant services that can support the work of City staff during the permitting process for private development projects. The City has many large complex projects in review that require technical analysis in the areas of Civil Engineering, Construction Cost Audit, Fiscal Analysis, Housing, Landscape Architecture and Planning. Cities of similar size as Chula Vista utilize consultants for third party reviewers on technical analysis associated with projects, as City staff are not all experts in various fields that are needed during the entitlement and development permitting process.
On March 12, 2021, the City posted a solicitation for Request for Qualifications (“RFQs”) RFQ Q13-20/21 to prequalify consultants to provide on-call planning, civil engineering, landscape architecture, fiscal analysis, construction cost audit and housing related services. This solicitation produced 40 respondents. Each category of consultant had a team of City staff review and rank the responses. For each category, City staff selected the top three to five consultants to ensure adequate capacity for a request at the time the respective services are necessary. City staff selected and is recommending the following twenty (20) consultants for contract award:
Civil Engineering Services: CR Associates, Inc, Ninyo & Moore and RICK Engineering Construction Cost Audit Services: Harris & Associates, Inc. and NBS Fiscal Analysis Services : Economic & Planning Systems, Inc., Keyser Marston Associates, Inc. and Willdan Financial Services
Housing Services: Harris & Associates, Inc., Ross Financial, Michael Baker International and RSG, Inc.
Landscape Architecture Services: DeLorenzo International, Deneen Powell Atelier, Inc, Estrada Land Planning, Inc., KTU&A and Spurlock Landscape Architects Planning Services : including review and/or preparing California Environmental Quality Act (“CEQ A”) technical studies: Michael Baker International, DUDEK, Eilar Associates, Inc., RECON Environmental Inc., and TRC Engineers
The proposed consultant contracts will have a term of one -year and a not -to-exceed contract amount of $500,000. The contracts provide that the City reserves the right to use or not use the consultants for services based on City’s professional service needs. Two of the consultant firms, Harris & Associates, Inc. and Michael Baker International, were selected in two of the six categories of the RFQ . If approved, e ach of these consultant firms will have one agreement covering the two categories selected, with a not-to-exceed amount of $1,000,000.
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The proposed consultant service agreements allow for contract capacity for future professional service needs within Development Services Department and other City Departments. Specific to the needs in Development Services, any professional services performed by a consultant firm would be paid from developer deposit accounts and would not be paid from the General Fund.
Staff recommends that the City Council adopt the Resolution to approve 20 consultant service agreements for various on-call professional service needs in the Development Services Department.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no current year fiscal impact to the General Fund or Development Services Fund as a result of this action. Should services be needed for a specific private development project, those services would be paid from the applicant’s deposit account.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact to the General Fund or Development Services Fund as a result of this action. Should services be needed for a specific private development project, those services would be paid from the applicant’s deposit account.
ATTACHMENTS
Attachment 1 – Civil Engineering Services Agreement – CR Associates, Inc.
Attachment 2 – Civil Engineering Services Agreement – Ninyo & Moore Attachment 3 – Civil Engineering Services Agreement – RICK Engineering Company Attachment 4 – Construction Cost Audit and Housing Services Agreement – Harris & Associates, Inc.
Attachment 5 – Construction Cost Audit Services Agreement – NBS Attachment 6 – Fiscal Analysis Services Agreement – Economic & Planning Systems, Inc.
Attachment 7 – Fiscal Analysis Services Agreement – Keyser Marston Associates, Inc.
Attachment 8 – Fiscal Analysis Services Agreement – Willdan Financial Services Attachment 9 – Housing Services Agreement – Ross Financial Attachment 10 – Housing Services Agreement – RSG, Inc.
Attachment 11 – Landscape Architecture Agreement - DeLorenzo International Attachment 12 - Landscape Architecture Agreement – Deneen Powell Atelier, Inc.
Attachment 13 - Landscape Architecture Agreement – Estrada Land Planning, Inc.
Attachment 14 - Landscape Architecture Agreement – KTU&A Attachment 15 - Landscape Architecture Agreement – Spurlock Landscape Architects Attachment 16 – Planning and Housing Services Agreement – Michael Baker International, Inc.
Attachment 17 - Planning and Housing Services Agreement – DUDEK Attachment 18 - Planning and Housing Services Agreement – Eilar Associates, Inc.
Attachment 19 - Planning and Housing Services Agreement – RECON Environmental, Inc.
Attachment 20 - Planning and Housing Services Agreement – TRC Engineers, Inc.
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Staff Contact: Reginald Paragas, Fiscal Office Specialist, Development Services Jay Alvarado, Principal Management Analyst, Development Services Laura C. Black, AICP, Director of Development Services