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December 6, 2022
ITEM TITLE
Employee Compensation and Positions: Approve an Amended Classification Plan and Compensation Schedules; Position Counts in Departments; Amended Municipal Code Section on Unclassified Positions; Updated Conflict of Interest Code; and Budget Amendments
Report Number: 22-0307
Location: No specific geographic location
Department: Human Resources
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required
Recommended Action
Adopt resolutions: (A) Amending the Compensation Schedule and Classification Plan to reflect the addition and deletion of various position titles and amending the authorized position count in various departments; (B) Approving the revised Fiscal Year 2022 -23 Compensation Schedule effective December 16, 2022, as required by the California Code of Regulations, Title 2, Section 570.5; (C) Approving the revised Fiscal Year 2022-23 Compensation Schedule effective December 30, 2022, as required by the California Code of Regulations, Title 2, Section 570.5; (D) Approving the revised Fiscal Year 2022 -23 Compensation Schedule effective January 13, 2023, as required by the California Code of Regulations, Title 2, Section 570.5; (E) Modifying the appendix to the local Conflict of Interest Code to revise the list of designated employees who are required to file Statements of Economic Interest (Form 700); and (F) Amending the Fiscal Year 2022-23 budget to appropriate funds, accordingly (4/5 Vote Required) ; and place an or dinance on first reading amending Chula Vista Municipal Code Section 2.05.010 to add the unclassified position title of Information Technology Project Manager. (First Reading) (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing the addition and deletion of certain classifications and positions. These changes necessitate amendments to the City’s Compen sation Schedule, Classification Plan, and departmental position counts.
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Staff is also recommending approval of the revised Fiscal Year 2022-2023 Compensation Schedule effective:
December 18, 2022 , to reflect the addition and deletion of certain classifica tions; December 30, 202 2, to reflect salary adjustments for certain unclassified positions impacted by the State’s minimum wage law; January 13, 2023, to reflect previously negotiated salary adjustments for employees represented by the Local 2180, International Association of Fire Fighters (IAFF); the Chula Vista Mid Managers/Professional Association (MM/PROF), SEIU Local 221; the Western Council of Engineers (WCE); and Unrepresented Mid Managers/Professionals. Finally, staff is recommending approval updating the list of designated filers who are required to file periodic Statements of Economic Interests (Form 700) and adoption of an ordinance amending Chula Vista Municipal Code Section 2.05.010 relating to unclassified positions.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The Civil Service Co mmission is slated to approve the new classified position titles at their meeting of December 5, 2022.
DISCUSSION
Compensation Schedule and Classification Plan
Civil Service Rule 1.02.A, which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes, or the abolition of classes are properly reflected in the Classification Plan.
In an effort to add ress the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes, with corresponding updates to the Classification Plan, Compensation Schedul e, and authorized departmental position counts. The following identifies the affected positions and proposed changes.
Department Position Title FTE
General Fund
Administration Community Engagement Specialist 1.00
Information Technology Services GIS Specialist -2.00
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GIS Analyst 2.00
IT Manager -1.00
Information Technology Project Manager 1.00
VoIP/Videoconferencing Specialist 1.00
Police
Police Captain -1.00
Assistant Chief of Police 1.00
General Fund Total 2.00
Summary of New and Updated Classifications
Position Title Employee Group Bi-Weekly
E Step
Assistant Chief of Police SM $8,337.45
Chief of Police EXEC $9,850,88
Fire Chief EXEC $8,994.11
Community Engagement Specialist ACE $3,239.52
GIS Analyst ACE $3,250.00
GIS Technician ACE $2,769.23
Information Technology Project Manager SM $5,534.54
Senior GIS Analyst ACE $3,574.99
VoIP/Videoconferencing Specialist ACE $3,355.62
State Minimum Wage Law
In September 2013, the California Legislature enacted legislation signed by the Governor of California, which included raising the minimum wage to $1 5.50 per hour effective January 1, 202 3, unless temporarily suspended by the Governor, based on certain determinations. To ensure compliance with the State's minimum wage law, staff is proposing the following salary steps for the following impacted classifications:
Hourly Rate
Position Title Job
Code Bargaining Group Step A Step B Step C Step D Step E Animal Care Aide 5316 Unclassified, Hourly 16.12 16.93 17.78 18.67 19.60 Clerical Aide 0241 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84
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Hourly Rate
Position Title Job
Code Bargaining Group Step A Step B Step C Step D Step E COVID Site Assistant 5757 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84 Intern, Graduate 0269 Unclassified, Hourly 17.05 17.90 18.80 19.74 20.72 Intern, Undergraduate 0267 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84 Library Aide 7181 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84 Lifeguard I 7587 Unclassified, Hourly 16.27 17.09 17.94 18.84 19.78 Lifeguard II 7585 Unclassified, Hourly 17.90 18.80 19.74 20.72 21.76 Park Ranger 7434 Unclassified, Hourly 16.12 16.93 17.78 18.67 19.60 Police Support Services Aide 5207 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84 Recreation Aide 7605 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84 Recreation Leader 7603 Unclassified, Hourly 17.83 18.72 19.65 20.63 21.67 Recreation Specialist 7601 Unclassified, Hourly 21.39 22.46 23.58 24.76 26.00 Seasonal Assistant 0231 Unclassified, Hourly 15.50 16.28 17.09 17.94 18.84 Senior Lifeguard 7589 Unclassified, Hourly 19.69 20.67 21.71 22.79 23.93 Tiny Tot Aide 7503 Unclassified, Hourly 17.83 18.72 19.65 20.63 21.67 Tiny Tot Specialist 7505 Unclassified, Hourly 21.39 22.46 23.58 24.76 26.00
These changes would be effective December 30, 2022, unless the increase to the minimum wage effective January 1, 2023, is temporarily suspended by the Governor.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The Fiscal Year 202 2-2023 Compensation Schedule ("Compensation Schedule") was approved by the City Council at their meeting of November 8, 202 2. This item ensures continued compliance with California Code of Regulations, Title 2, Section 570.5, by ensuring the City has an up-to-date, publicly approved Compensation Schedule.
Conflict of Interest Code Updates
The City Clerk and City Attorney have reviewed the positions changes and recommend that the appendix to the Conflict of Interest Code (Attachment 4) be updated to designate the appropriate positions as Form 700 filers and as “designated employees” for purposes of AB 1234, requiring them to participate in mandatory ethics training.
Resolutions
Adoption of Resolution A will amend the Compensation Schedule, Classification Plan, and authorized departmental position counts to reflect the above changes.
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Approval of Resolution B will approve the revised Fiscal Year 202 2-2023 Compensation Schedule effective December 16, 2022, to reflect: (1) the position titles and salaries for Community Engagement Specialist, GIS Analyst, GIS Technician, Information Technology Project Manager, Senior GIS Analyst, and VoIP/Videoconferencing Specialist; (2) the deletion of the position title s of GIS Specialist and Senior GIS Specialist; and (3) updated salaries for Assistant Chief of Police, Chief of Police, and Fire Chief.
Approval of Resolution C will approve the revised Fiscal Year 202 2-2023 Compensation Schedule effective December 30, 2022, to reflect the salary range changes associated with the State’s minimum wage law.
Approval of Resolution D will approve the revised Fiscal Year 202 2-2023 Compensation Schedule effective January 13, 2023, to reflect: (1) previously negotiated salary adjustments for employees represented by the Local 2180, International Association of Fire Fighters (IAFF); the Chula Vista Mid Managers/Professional Association (MM/PROF), SEIU Local 221 ; and the Western Council of Engineers (WCE); (2) salary adjustments for the se bargaining groups’ unrepresented counterparts ; and (3) salary adjustments for unrepresented Mid Managers and Professionals as authorized in the Compensation Summary for Unrepresented Employees.
Approval of Resolution E will make the appropriate updates to the appendix to the Conflict of Interest Code.
Approval of Resolution F will amend the budget and appropriate funds in the amount of $235,420 as a result of the position changes described above.
Ordinance
Chula Vista Municipal Code Section 2.05.010 requires updating to reflect the position changes impacting the unclassified positions. Chula Vista City Charter Section 500(a) requires that all unclassified positions not mentioned specifically in Charter Section 500(a) be adopted by ordinance. Adoption of the Ordinance will add the position title Information Technology Project Manager to Municipal Code section 2.05.010.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Councilmembers do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware, and has not been informed by any City Councilmembers, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The current year fiscal impact to the General Fund is identified in the table below. Staff is requesting the proposed budgetary adjustment of $235,420 to be offset with increased Sales Tax revenues.
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The cost for the minimum wage increase is approximately $47,365 and will be completely offset by current year savings in respective department, resulting in no net fiscal impact.
ONGOING FISCAL IMPACT
Ongoing salary costs will be incorporated into subsequent fiscal year b udgets. The estimated fiscal impact in the General Fund and other funds is reflected in the table below:
ATTACHMENTS
1. Revised Fiscal Year 2022-2023 Compensation Schedule effective December 16, 2022
2. Revised Fiscal Year 2022-2023 Compensation Schedule effective December 30, 2022
3. Revised Fiscal Year 2022-2023 Compensation Schedule effective January 13, 2023
4. Revised appendix to the Conflict of Interest Code and Resolution Staff Contact: Courtney Chase, Director of Human Resources/Risk Management