City Operations 101:
Public Works
2023 City Council Workshop Series
May 4
th
, 2023
Public Works Presentation
Engineering and Capital Projects
Presentation
Public Works Tour
Tonight's Schedule
Agenda
Budget and
Org. Chart
Core Services Key
Performance
Measure
Major
Projects
Contacting Us Other
Highlights
Budget
GENERAL FUND Expenditures
Streets $ 3,531,188
Wastewater/Stormwater $ 2,383,809
Park Maintenance $ 7,531,438
Park Rangers $ 811,443
Open Space $ 1,278,863
Building Services $ 4,527,221
Public Works Admin $ 1,448,834
Project Management $ 591,139
Subtotal $ 22,103,935
OTHER FUNDS Expenditures
Graffiti Removal (Gas Tax) $ 279,501
Equipment Vehicle
Replacement $ 445,000
Central Garage Operations $ 5,653,593
Wastewater Maintenance $ 10,153,076
Special Tax Districts (Open
Space/Community Facility
Districts)
$ 19,667,272
Subtotal $ 36,198,442
Grand Total: $ 58,302,377 Organizational Chart
Core Services
BUILDING
SERVICES
DRAINAGE
MANAGEMENT
FLEET
MANAGEMENT
OPEN SPACE
MANAGEMENT
PARKS
MANAGEMENT
PARK RANGER
PROGRAM
ROADWAY
MANAGEMENT
WASTEWATER
MANAGEMENT
PROJECT
MANAGEMENT
FISCAL & CONTRACT
MANAGEMENT
Building Services
Building Services is made up of 3 Divisions:
Construction and Repair Provides repair, maintenance, and construction services for a variety of buildings and infrastructure. Staff - 10 FTE’s Custodial Provides general cleaning and maintenance of city facilities. Staff - 15 FTE’s/3 Hourly/Contract Services (Nova)
Communications Maintains Public Safety and Public Works radio equipment/electronics. Staff- 1 FTE
•116 City Facilities Managed - Park Restrooms (43), Fire Stations (10), Police Station (1), Community/Recreation Centers (12), Civic Center (1), Libraries (3), PW Yard (1)
•FTE 27.5
Drainage Management
The Storm Water team provides maintenance of the City’s storm drain system and complies with Municipal Separate Storm Sewer Systems (MS4) Permit and the National Pollutant Discharge Elimination System (NPDES) Permit.
• Storm Structures: 13,834
• Cleaning/inspections
• Storm Channels: 580,363 sq ft.
• Weed abatement/trash/vegetation removal/repairs
• Storm Drain Pipes: 246 miles
• 8 FTE
Fleet Management
Fleet Operations procures and maintains the City’s fleet of vehicles/equipment. Maintenance and vehicle outfitting is preformed by City mechanics and through contracts with vendors.
• Total vehicles/equipment maintained (722)
• Vehicles (553)
• Equipment (169)
• Public safety vehicles/equipment (316)
• Police (219)
• Fire (97)
• 49 EV vehicles /51 Hybrid vehicles
• FY23 Purchases: 95 Vehicles/$11.7M, Received 40, waiting on 55 • FTE 12.5 (9 mechanics)
Open Space Management
The Open Space Division manages and protects the City's open space resources for the benefit of the community. The total budget for FY 23 is $19.7 million dollars.
• 56 Open Space Districts, Community Facilities Districts • 2,020 total acreage managed
• 8.0 FTE
Parks Management
Parks Management is responsible for the care and maintenance of our city parks and safety inspections of equipment. The Division maintains over 571 acres of developed parkland. • 65 City Parks
• 138 Courts - 90 Basketball, 37 Tennis, 8 Pickleball, 3 Volleyball
• 118 Play Structures
• 91 ac of Sports Fields
• 164 Smart Irrigation Controllers
• 7 City Facilities (City Hall/PW Yard, etc.)
• 40 FTE / 5 Hourly
Park Ranger Program
Park Rangers are responsible for the safety and enjoyment of park visitors. They enforce municipal ordinances, provide customer service, manage park reservations, lock and unlock gates, and clean park restrooms. Rangers also play a pivotal part of the Homeless Outreach Team. Park Ranger hours of operation are 5:00 a.m. – 12:00 a.m. • Cleaning park restrooms (43 daily)
• Locking and unlocking gates (74 twice daily)
• Managing park reservations (1756 annual)
• 24 hour notices posted (1,100 annual)
• Rolls of toilet paper changed (28,500 annual)
• 3 FTE / 27 Hourly
Roadway Management
The Street Maintenance Division is responsible for the maintenance and repair of more than 455 center lane miles of improvements within the City’s rights-of- way, including pavement, signing and striping, street trees and sidewalks. They also handle weed, graffiti, and litter abatement.
• Pavement: 1,179 Lane Miles (over 100M sq. ft)
• Crack filling – 20,000/lf
• Pot holes – 7,000/yr
• Signage 27,800 traffic signs
• Sidewalk : 21 million sq. ft
• Trees: 86,000+
• Graffiti Abatement: 2,000 removals/year on average
• FTE 23 / 4 Hourly
Wastewater Management
The Wastewater Division is responsible for the maintenance and repair of the City’s sewer system.
• Sewer System: 511 miles of sewer mains and 20,200 junction structures • Average Daily flow = 17.5 MGD
• Pumps & Pools:
• 14 wastewater lift stations, 2 municipal swimming pools, 2 Spray pads, Irrigation pumps, and 1 Pond.
• Clean 100% of the system yearly
• Televise 25% of the system yearly
• 57 FTE
Fiscal & Contract Management
The Fiscal Administration Division is responsible for the financial management of Public Works. This includes preparing budgets, tracking expenditures, managing contracts, and overseeing capital improvement projects. The Division also maintains the City's asset inventory and condition assessment. • Fiscal Support Services
• Dispatch
• Capital Improvement Projects
• Contract Administration
• Work Management Systems
• Asset Management Program
• Public Works Master Plan
• 5 FTE / 2 Hourly
Project Management
The Project Management Division is responsible for the
planning, execution, and delivery of construction projects. • Public Works Projects
• Vertical Assets
• Infrastructure Improvements
• Contract compliance and prevailing wage
• 4 FTE
Key Performance Measures
1396 1464 1440 1248 889
4675 5231 5645 5547
5486
3124
2847
3087
2810
2039
0 2000
4000
6000
8000
10000
12000
FY19 FY20 FY21 FY22 FY23 (Apr 27)
Works Requests
Phone (Resident) ACT CV Other
9542
10172
9605
8414
Ave. 37 Requests Per Day
FY 22 – 9605 WR’s
9195
Key Performance Measures
0.07%
90.35%
9.58%
PD Dispatch ACT Chula Vista PW Dispatch
STREETS: GRAFFITI FY 2017-23
DATA SOURCE: LUCITY WORK REQUESTS FY 2017-23 | DATA CAPTURED: 04/20/2023 | FY2022-23 THROUGH 04/20/2023 ACT Chula Vista
PW Dispatch
Graffiti Abatement Request Origin1,497
2,011 2,090
2,353 2,294
1,778
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 1 2 3 4 5 6
0 500
1,000
1,500
2,000
2,500
Total Graffiti Count
PD Dispatch
Five-Year Average
2,049
Total Graffiti Count By Fiscal Year
To Date
Key Performance Measures
0.21%
57.50%
42.29%
PD Dispatch ACT Chula Vista PW Dispatch
STREETS: POTHOLES FY 2017-23
DATA SOURCE: LUCITY WORK ORDERS FY 2017-23 | DATA CAPTURED: 04/20/2023 | FY2022-23 THROUGH 04/20/2023 ACT Chula Vista
PW Dispatch
Pothole Repair Request Origin
8,915 9,010 8,695
4,999
4,258
7,163
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 1 2 3 4 5 6
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
Total Pothole Count (2’X2’)
PD Dispatch
Five-Year Average
7,175
Total Pothole Count By Fiscal Year
To Date
Key Performance Measures
WASTEWATER MONTHLY CCTV 2022
REPORT DATE: 04/21/2023
Total Miles Televised
125.31
Percentage of System
26.16%
Key Performance Measures
WASTEWATER MONTHLY CLEANING 2022
REPORT DATE: 04/21/2023
Total Miles Cleaned
561.8
Percentage of System
111%
MAJOR PROJECTS
Major Projects
• Casa Casillas
Makers place/art studio
• Police HVAC Project
Major renovation of HVAC System
• Norman Park Pickleball Court
• PW Master Plan
• Major update to Work Management
System
Measure P Projects
• Civic Center Library Children’s
Area/Restroom
• Civic Center Library ADA Parking
Improvements
• Fleet Management & Fuel Management
System Upgrade
• Rohr Park Restroom
• Rancho Del Rey Park Pathway Repairs
• Civic Center Roof HVAC Repair
• Public Works Chiller/ Boiler Replacement
• PW Asset Management System
• 81 projects completed/$22 Million
• 41 Future Projects/ $11.3 Million (2-3
Years)
Contacting Us
(619) 397-6000
https://www.chulavistaca.gov/departments/public-works/service-requests Public Works Dispatch
Potholes Graffiti Sidewalk Street Trees Streetlight Out
QUESTIONS?