City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
FIRST AMENDMENT
to Agreement between the
City of Chula Vista
and
Nova Commercial
For Janitorial Services for Multiple Facilities
This FIRST AMENDMENT “Amendment” is entered into effective as of May 16, 2023 “Effective Date” by and between the City of Chula Vista (“City”) and Nova Commercial “Consultant” with reference to the following facts:
RECITALS
WHEREAS, City and Consultant previously entered int o Attachment 2 Nova First Amendment to Agreement.docx “Original Agreement” on July 1, 2022; and
WHEREAS, City and Consultant desire to amend the Agreement to add janitorial services at additional City facilities, increase the annual not to exceed amount for fiscal year 2023, amend the first term to include fiscal year 2024, and increase the total value of the agreement to $3,500,000) as more specifically set forth below; and
WHEREAS, Section 8.1 of the Original Agreement provides that the parties are permitted to modify the Agreement by means of a written amendment executed by both Parties.
NOW, THEREFORE, in consideration of the above recitals and the mutual obligations of the parties set forth herein, City and Consultant agree as follows:
1. Exhibit A of the Agreement, entitled Scope of Work and Payment Terms, is replaced in its entirety with Exhibit A to this First Amendment , entitled First Amended and Restated Scope of Work and Payment Term.
2. Except as expressly provided herein, a ll other terms and conditions of the Original Agreement shall remain in full force and effect.
3. Each party represents that it has full right, power and authority to execute this FIRST Amendment and to perform its obligations hereunder, without the need for any further action under its governing instruments, and the parties executing this Amendment on the behalf of such party are duly authorized agents with authority to do so.
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
SIGNATURE PAGE TO FIRST
AMENDMENT
TO
ATTACHMENT 2 NOVA FIRST AMENDMENT TO AGREEMENT.DOCX
NOVA COMMERCIAL CITY OF CHULA VISTA
BY:________________________________ BY: ________________________________
SOPHIA SILVA JOHN MCCANN
CEO MAYOR
ATTEST
BY: _________________________________
KERRY K. BIGELOW, MMC
CITY CLERK
APPROVED AS TO FORM
BY: _______________________________
Jill D.S. Maland
Lounsbery Ferguson Altona & Peak
Acting City Attorney
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
EXHIBIT A
FIRST AMENDED AND RESTATED
SCOPE OF WORK AND PAYMENT TERMS
1. Contact People for Contract Administration and Legal Notice
A. City Contract Administration:
Stephen Mosca
1800 Maxwell Road, Chula Vista, CA 91911
619-397-6149
[email protected]
For Legal Notice Copy to:
City of Chula Vista
City Attorney
276 Fourth Avenue, Chula Vista, CA 91910
619-691-5037
[email protected]
B. Contractor/Service Provider Contract Administration:
NOVA COMMERCIAL
PO BOX 1435 National City, CA 91950
619-666-9095
[email protected]
For Legal Notice Copy to:
Sophia Silva
PO Box 1435 National City, CA 91950
619-666-9095
[email protected]
2. Required Services
A. General Description:
SPECIFICATIONS FOR JANITORIAL SERVICES FOR MULTIPLE CITY FACILITIES
NOVA COMMERCIAL will provide janitorial services for multiple City facilities as outlined below. Additional facilities may be added/ amended upon written mutual agreement.
1. General Specifications
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Contractor shall provide and/or purchase all equipment, labor and materials required to perform the following services in a satisfactory manner:
a. Contractor shall perform a baseline cleaning of the facilities listed below. This baseline cleaning will remove all visible spots, discoloring, smudges, dust, and all other filth from all areas high and low. This baseline cleaning will establish the model for all cleanings during the term of this contract.
b. Contractor shall provide janitorial services for the City of Chula Vista facilities listed in this document.
c. Contractor shall provide and/or purchase all services, products, equipment, vehicles, and employees as defined in this document.
d. Contractor shall adhere to all scheduling as defined in this document unless a schedule change has been approved by the City in writing.
e. Contractor shall provide additional janitorial services, as needed, and as defined by change order(s) or proposal(s) for events and/or special considerations for the City of Chula Vista.
f. Contractor shall maintain a current City of Chula Vista business license, and their subcontractors shall do so as well.
g. Contractor shall present a professional image and maintain a high standard of quality and technical competence. Total responsibility for this is placed upon the Contractor.
B. Detailed Description:
1. Contractor will provide the following services:
The Contractor shall send a Daily Attendance Roster, which is to include all missing staff members, to the Building Services Manager by 9:00 a.m. each working day.
Failure to complete the work as scheduled or as specified herein will result in the following actions:
a. The sum of Two Hundred Fifty Dollars ($250) per day will be deducted by the City and be forfeited by the Contractor from payments to the Contractor for each instance where an item of work is not completed in accordance with schedule or specifications.
b. Deficiencies: An additional amount equal to the costs incurred by completion of the work by an alternate source, whether it be City forces or separate private contractor, even if it exceeds the contract unit price, will be deducted.
c. The actions outlined in “a” and “b” above shall not be construed as penalty but as adjustment of payment to the Contractor for only the work actually performed or as the cost to the City for City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
inspection and other related costs from the failure by the Contractor to complete the work according to schedule.
2. Company Employees and Vehicles
a. Contractor will supply a pool of employees sufficient to meet the agency’s needs.
b. Contractor will provide or pay for their employees to wear clean, neat appearing uniforms that will be worn while working on City premises. Uniforms will consist of a polo shirt or other collared shirt with name tag and Contractor’s identification and full- length work pants.
c. Contractor and their employees will be courteous and show respect to the public, City employees and other Contractor employees at all times. Use a friendly voice tone and offer assistance when necessary.
d. Contractor and their employees will need to complete and pass a CJIS level vendor employee background, including a Live Scan, and sign a mandatory CJIS document to have unescorted access within the Police Department.
e. Nova Commercial will provide a list of employees (applicants) that will be working within the Police building to the Chula Vista Police Department Backgrounds Unit. The list shall include the employee name, date of birth, phone number, and email address. A Background Investigator will contact the employee with directions on scheduling a Live Scan and completing a backgrounds information packet.
f. Once the applicant has been live scanned (fingerprinted), the Chula Vista Police Department must wait for a response from the Department of Justice.
g. The Department of Justice may send the Chula Vista Police Department a 30-day, 60-day or 90-day delay on the applicant. The City has no control over these delays. This occurs when applicants have common names, have been previously permitted, or have prior criminal history or arrest information on file. No applicants will be approved and no issuance of keys, security codes, or access information for any City facility will be provided by the contractor or the City to the applicant until all information has been received from the Department of Justice and that applicant cleared by the City and a City of Chula Vista contractor identification card issued.
h. Contractor will pay the $52 fee for Live Scan for each employee working within City facilities.
i. The employee will be placed on subsequent notification. This requirement allows the department to receive notification of any arrest after the Live Scan check.
j. Contractor is responsible for their employees’ actions on these sites.
k. Contractor will ensure that their employees do not have other “unapproved” personnel including children in the facilities or in the Contractor’s vehicles outside the facility.
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
l. Contractor will ensure that their employees do not store personal property of any kind in or on City facilities.
m. Contractor will not issue, loan or otherwise allow the procurement of keys, access information, or codes to anyone, including employees, without first receiving authorization from the City Representative and without first successfully completing the background check and Live Scan and submitting said documentation to the City Representative.
n. Contracted employees will refrain from making or receiving personal calls during working hours. Non-emergency calls should be made during breaks or lunch.
3. Building Security
a. Report to the City Representative in writing any walls, rooms, carpeting, equipment and furniture damaged by vandalism, graffiti, stains, water leaks, etc.
b. Secure and lock all doors before leaving unoccupied buildings.
c. Turn off all lights not left on for security reasons as instructed.
d. Activate intrusion alarm security systems after completing work and before leaving buildings.
e. Deactivate security systems before entering buildings at the beginning of work as instructed and where applicable.
f. Report in writing to the City Representative security system false alarms activated by Contractor’s employees or otherwise occurring during janitorial service when no City employee is present.
g. Provide to the City Representative a list of the keys and codes issued to Contractor’s employees. This list will include employee names, addresses and telephone numbers that these codes and keys are issued to. Contractor will notify the City Representative of all and any keys or other pass code information lost by Contractor’s employees.
h. Contractor shall not duplicate keys without first receiving written permission from the City Representative.
i. Contractor is responsible for retrieving all City security information from those employees no longer employed by the Contractor, for whatever reason.
j. Contractor will notify the City Representative within 24 hours in writing of any Contractor employee whose employment has been terminated that has or has had City security information or appurtenances.
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
k. Contractor is responsible for the cost of any re-keying, entry code, or security code changes needed due to non-retrieval of this security information, keys or appurtenances from their past employees.
4. City Holiday Schedule
The City of Chula Vista’s public offices will be closed in observation of the following holidays.
The Libraries and Recreation Center sites will not be cleaned on these dates:
• New Year’s Day
• Martin Luther King, Jr. Day
• Cesar Chavez Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans’ Day
• Thanksgiving Day (and the day after)
• Christmas Day
Services will continue to be provided at the Police Department on City Holidays.
5. Tasks
a. Contractor will separate all recyclable material from other refuse and deposit in appropriate receptacle at each facilities serviced location.
b. Contractor will leave each facility visually clean having wiped, spot removed, dusted mopped, vacuumed, emptied or otherwise cleaned each area per this document to the standards defined within this document, industry standard and City expectation.
c. The following is a guideline for cleaning these areas as defined in this document. The intent of this document is to find these areas visually clean, all hard surfaces sanitized, all fabrics unstained, vacuumed and ready for use upon entry every day. All areas should smell clean but should not have a bold cleanser smell upon entry.
Police Department – Excluding Jail
Description Task Frequency
Exterior and Entry Areas Clean entry glass Daily
Remove trash Daily
Sweep entry walks Daily
Sweep entry Daily
Disinfect high touch surface Daily
Sweep receiving area Weekly
Offices, Conference rooms,
Corridors and Stairs/Elevators
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Remove trash and recycle bins Daily
Vacuum carpets Daily
Detail vacuum carpets - Spot clean
carpets
Weekly
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces Daily
Spot clean glass dividers Daily
Dust up to 6 feet vertical surfaces Weekly
Dust desk or table surfaces (papers and
items shall not be moved)
Weekly
Polish wood surfaces that a free of paper
and items
Weekly
Arrange chairs as needed Daily
Sanitize and polish water fountains Daily
Restrooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize urinals and toilets Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Pour water down floor drains Weekly
Lunchrooms, kitchen areas, and
break rooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize tables and chairs and arrange
chairs
Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Sanitize appliances Daily
Other Services
Evening trash pick-up from Jail Daily
High dust common areas and offices Monthly
Clean lobby windows (inside and
outside)
Monthly
Scrub restroom floors Monthly
Buff hard floors Monthly
High dust vents and light fixtures Quarterly
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Seal restroom floors Quarterly
Dust blinds Semi
Annual
Vacuum upholstered furniture Semi
Annual
Clean interior common and partition
glass
Semi
Annual
Police Department – Jail
Description Task Frequency
Exterior and Entry Areas Clean entry glass Daily
Remove trash Daily
Sweep entry walks Daily
Sweep entry Daily
Disinfect high touch surface Daily
Offices, Conference rooms,
Corridors and Stairs/Elevators
Remove trash and recycle bins Daily
Vacuum carpets Daily
Detail vacuum carpets - Spot clean
carpets
Weekly
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces Daily
Spot clean glass dividers Daily
Dust up to 6 feet vertical surfaces Weekly
Dust desk or table surfaces (papers and
items shall not be moved)
Weekly
Polish wood surfaces that a free of paper
and items
weekly
Arrange chairs as needed Daily
Sanitize water fountains Daily
Restrooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize urinals and toilets Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Pour water down floor drains Weekly
Lunchrooms, kitchen areas, and
break rooms
Remove trash and recycle Daily
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize tables and chairs and arrange
chairs
Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Sanitize appliances Daily
Other Services
Cell and shower area sanitation with high
pressure washer – rotating
Weekly
High dust common areas and offices Monthly
Clean lobby windows (inside and
outside)
Monthly
Scrub restroom floors Monthly
Buff hard floors Monthly
Routine cleaning of walk in fridge and
oven in kitchen area
Bi-monthly
Deep freeze defrost and cleaning Quarterly
High dust vents and light fixtures Quarterly
Seal restroom floors Quarterly
Dust blinds Semi
Annual
Vacuum upholstered furniture Semi
Annual
Clean interior common and partition
glass
Semi
Annual
Libraries – Civic Center Branch, South Chula Vista, and Otay Ranch Description Task Frequency
Exterior and Entry Areas Clean entry glass Daily
Remove trash Daily
Sweep entry walks Daily
Sweep entry Daily
Disinfect high touch surface Daily
Offices, Conference rooms,
Corridors and Stairs/Elevators
Remove trash and recycle bins Daily
Vacuum carpets Daily
Detail vacuum carpets - Spot clean
carpets
Weekly
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Spot clean vertical surfaces Daily
Spot clean glass dividers Daily
Dust up to 6 feet vertical surfaces Weekly
Dust desk or table surfaces (papers and
items shall not be moved)
Weekly
Polish wood surfaces that a free of paper
and items
weekly
Arrange chairs as needed Daily
Sanitize water fountains Daily
Restrooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize urinals and toilets Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Pour water down floor drains Weekly
Lunchrooms, kitchen areas, and
break rooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize tables and chairs and arrange
chairs
Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Sanitize appliances Daily
Other Services
High dust common areas and offices Monthly
Clean lobby windows (inside and
outside)
Monthly
Scrub restroom floors Monthly
Buff hard floors Monthly
High dust vents and light fixtures Quarterly
Seal restroom floors Quarterly
Dust blinds Semi
Annual
Vacuum upholstered furniture Semi
Annual
Clean interior common and partition
glass
Semi
Annual
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Recreation Center – Heritage, Veterans, Norman Park, Loma Verde Description Task Frequency
Exterior and Entry Areas Clean entry glass Daily
Remove trash Daily
Sweep entry walks Daily
Sweep entry Daily
Disinfect high touch surface Daily
Offices, Conference rooms,
Corridors and Stairs/Elevators
Remove trash and recycle bins Daily
Vacuum carpets Daily
Detail vacuum carpets - Spot clean
carpets
Weekly
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces Daily
Spot clean glass dividers Daily
Dust up to 6 feet vertical surfaces Weekly
Dust desk or table surfaces (papers and
items shall not be moved)
Weekly
Polish wood surfaces that a free of paper
and items
weekly
Arrange chairs as needed Daily
Sanitize water fountains Daily
Restrooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize urinals and toilets Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Pour water down floor drains Weekly
Lunchrooms, kitchen areas, and
break rooms
Remove trash and recycle Daily
Sweep and mop hard floors Daily
Disinfect high touch surfaces Daily
Spot clean vertical surfaces up to 6 feet Daily
Sanitize tables and chairs and arrange
chairs
Daily
Sanitize sinks and counters Daily
Refill and clean dispensers Daily
Sanitize appliances Daily
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Other Services
High dust common areas and offices Monthly
Clean lobby windows (inside and
outside)
Monthly
Scrub restroom floors Monthly
Buff hard floors Monthly
High dust vents and light fixtures Quarterly
Seal restroom floors Quarterly
Dust blinds Semi
Annual
Vacuum upholstered furniture Semi
Annual
Clean interior common and partition
glass
Semi
Annual
6. Products
a. Contractor will maintain an adequate inventory of janitorial supplies, products and equipment sufficient to meet the agency’s needs. The City will provide paper products, the contractor will provide cleaning products and related janitorial equipment.
b. Contractor will replenish on each service date all products used in that facility. At the end of each service, each location will have extra supplies of two cases of toilet tissue and paper hand towels, an ample supply of each additional paper product, two cans of each spray product applicable, two gallons of each floor cleaning chemical product used at that facility, two gallons of liquid hand cleaner, two gallons of window cleaner, two gallons of sanitizer, and all other cleaning appurtenances in good condition such as, but not limited to - broom, clean mop, bucket and wringer, dust pan, fox tail brush, toilet brush, and other cleaning items.
c. Some sites have limited storage capability. It is the contractor’s responsibility to supply, provide and store products for the service of these areas in a manner that serves the City best at the discretion of the City Representative.
d. With the above exception, all other products will be stored off site. No items other than those shown will be stored in the City facility.
e. All products will meet or exceed the City’s specifications.
f. All products proposed for use by the Contractor on any site covered by this contract will first be approved through the submittal process as defined within this document. The City will not pay any additional costs for Contractor requested substitutions when the City listed approved products are still available. The City reserves the right to approve or disapprove any product.
g. All products will be removed from boxes and stowed neatly on shelves and racks for easy access and inventory.
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
h. Contractor will provide the City with Safety Data Sheet(s) (SDS) information on all product submittals.
i. Contractor is responsible for providing SDS information to their employees.
j. Previously used products list:
DESCRIPTION
SUPPLIER
1. Glass Cleaner Waxie
2. Stainless Steel Cleaner Waxie
3. Neutral Floor Cleaner Waxie
4. General Restroom Disinfectant Waxie
5. Urinal Deodorized Screens Waxie
6. General Multipurpose Cleaner Waxie
7. Furniture Polish Waxie
8. Industrial Degreaser Waxie
9. Floor Sealant/Wax and Floor Stripper Waxie
10. Bathroom Tile Cleaner Waxie
11. Toilet Bowl and Fixture Cleaner (Mild acid based) Waxie
12. Solsta Dilution System Waxie
All Cleaning products (if available) will be green based and must be approved by the City of Chula vista before use at city facilities.
7. Equipment
a. Contractor will supply and maintain all tools and equipment in good and proper working condition, such as clean mops, brooms, bucket and wringers, carts, dust pans, dusters, vacuum cleaners, janitorial vehicles, cleaning supplies and chemicals, and secure an adequate inventory of all janitorial supplies and products.
b. All equipment provided by the Contractor will be of commercial grade.
c. Contractor will supply each facility two mops, a “clean mop” for kitchens, lunchrooms, prep areas, etc. and another mop for all other areas and incidental cleanups.
d. “Clean mops” will be marked so that employees of the City as well as Contractor’s employees can easily recognize these tools as clean.
e. Contractor will replace all mops as needed to ensure adequate, sanitary cleaning.
f. All equipment stored on site at a City facility will be stored neatly and orderly. All Janitors closets will be stowed in such a way that City employees can easily find what is needed, during their work shift, without moving other items - except for the janitorial cart. All mops, brooms, City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
dust pans, and other cleaning appurtenances will be either hung or shelved neatly when they are stored.
g. Any storage shelf/ cabinet units needed for the storage of the supplies as described in this document at any facility listed is subject to the approval process in section 9 (submittals). Once approved, the shelf unit will be installed by the City.
h. Any rack systems needed for storage of other janitorial equipment as described in this document at any facility listed is subject to the approval process in section 9 (submittals).
i. Any chemical dispensing unit/equipment and appurtenances that the Contractor finds critical to their operation is subject to the approval process in section 9 (submittals). Purchase, assembly, and installation will be done, contracted, or coordinated by the Contractor at their expense and under the direction of City staff. This is not a reimbursable item.
8. Submittals
a. All materials and consumable products are subject to prior approval by the City’s Representative. Contractor will provide submittals for the following items to the City’s Representative for approval. All materials and consumable products used at these project sites will be subject to prior approval through this submittal application process. No materials will be accepted for use on this project without prior approval in writing. All submittals will have the appropriate MSDS attached for City review.
b. Any Contractor requested replacements/ substitutions for the items listed in “PRE- APPROVED PRODUCTS” are subject to this approval process.
9. Service Adjustments
The City reserves the right to increase or decrease the services as needed. Services and fees for new facilities shall be added at the average rate per square foot for a comparable facility at the time of the addition. Such changes will be according to the terms and conditions of said bid specification and will be done through a duly authorized change notice to the master agreement for regular service and by City-approved proposal for event or special cleanings.
10. Site Inspection and Reporting
a. Report immediately by telephone (during regular working hours (619) 397-6000, after hours issues call Chula Vista Police Department dispatch at (619) 691-5151) any issues that may require immediate action. For emergencies call 911.
i. Incidents of injury, damage or potential hazards to the public, end users or employees. ii. Running water (roof leaks, faucet leaks, ceiling leaks) iii. Power outages or light bulb replacement
iv. Sewer and drain backups or clogging and foul smells and odors v. Ceiling tile stains and deformation
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
b. Report immediately by e-mail issues such as, but not limited to:
i. Public nuisances
ii. Work performance delays
iii. Repairs needed
iv. Dripping water
v. Non-emergency electrical issues such as, but not limited to, outlets without power or entire buildings without power.
vi. Lost and found articles
1) Deliver any lost and found article from the Library to the Library Administrative Secretary that date.
2) Deliver any lost and found article from the Police Department to the Watch Commander
11. Payments
a. Contractor will submit a monthly payment invoice listing each of the facilities serviced and each individual invoice amount.
b. If the City determines that there are deficiencies in the performance of this contract, the Contractor will be notified both verbally and in writing each time service requirements are found to be unsatisfactory and corrective action is necessary. Should the Contractor fail to correct any deficiencies within 12 hours, the City may exercise the following measures:
i. Deduct from the Contractor’s payment the amount necessary to correct the deficiency. ii. Withhold the entire or partial payment.
iii. Utilize City forces or alternate source to correct the deficiency and deduct from the Contractor’s payment the total cost, including City overhead.
c. Invoices will be submitted to the Building Services Supervisor
City of Chula Vista Public Works
1800 Maxwell Road
Chula Vista, CA 91911
12. Quality Assurance
Contractor is responsible for training, supervising, equipping, checking work quality, ensuring adherence to schedule, and all other management issues involved with their employees. Quality control is the responsibility of the Contractor.
3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin July 1, 2022 and end on June 30, 2024 for completion of all Required Services.
4. Compensation:
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
A. Form of Compensation
☒ Fixed Fee Paid in Monthly Increments. For the completion of each Deliverable of the Required Services, as identified in Section 2.B., above, City shall pay the fixed fee associated with each Deliverable, in the amounts set forth below.
CONTRACTOR agrees to provide all labor necessary to perform custodial services for the following facilities in accordance with the provisions and specifications listed in this Agreement.
All paper-based products and hand-soaps shall be purchased by the City.
Base Line Cleaning Services Labor Pricing
ACTIVITY PER HOUR COST
Labor, Hourly Rate DURING Regular Work Hours (M-F 6:00 am to 5:00 pm)
$30.00
Labor, Hourly Rate AFTER Regular Work Hours $34.50
Location Time of
Service
Staffing/
Hours
Est. Square
Footage
FY 2022-23 FY23-24
Chula Vista
Police
Department
(excluding
Jail)
4:00 am to
12:30 pm
Monday to
Friday
8:00 am to
5:00 pm
Monday to
Friday
6:00 am to
2:30 pm
Weekends
and City
Holidays
1 staff - 8
hours
1 staff – 8
hours each
1 staff – 8
hours each
132,374
square
feet interior
(gross)
150,314
square feet
garage
8,517 exterior
walkways
$9,324.00 $9,790.20
Chula Vista
Police
Department –
Jail
4:00 am to
12:30 pm
Monday to
Friday
1 staff - 8
hours
16,000
square
feet
$3,790.00 $3,979.50
Chula Vista
Library –
Civic Center
Branch
8:00 am to
4:30 pm
Monday to
Friday
1 staff - 8
hours each
71,085
square
feet
$4,736.00 $4,972.80
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
8:00 am to
12:30 pm
Saturday and
Sunday
1 staff – 4
hours each
Chula Vista
Library South
Branch
8:00 am to
4:30 pm
Monday to
Friday
8:00 am to
12:30 pm
Saturday and
Sunday
1 staff - 8
hours each
1 staff – 4
hours each
38,614
square
feet
$4,736.00 $4,972.80
Chula Vista
Library –
Otay Ranch
Branch
6:00 am to
8:00 am
Monday to
Friday
1 staff - 2
hours each
3,900 square
feet
$925.00 $971.25
Recreation
Center –
Veterans
10:00 am to
2:00 pm
Sunday to
Thursday
1 staff - 4
hours each
15,885
square feet
$1,949.00 $2,046.45
Recreation
Center –
Heritage
8:00 am to
10:00 am
Sunday to
Thursday
1 staff - 2
hours each
6,000 square
feet
$950.00 $997.50
Recreation
Center -
Norman Park
Senior Center
5:00 am to
1:30 pm
Monday to
Friday
1 staff - 8
hours each
Main building
15,760
square feet
Annex 6,336
square feet
$3,825.03 $4,016.28
Recreation and
Aquatic Center
- Loma Verde
8:00 am to
4:30 pm
Monday to
Friday
8:00 am to
12:30 pm
Saturday
1 staff - 8
hours each
1 staff – 4
hours each
23,325
square
feet
$5,055.00 $5,307.75
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
Saturday
Services at
various
Recreation
Centers
5:00 am to
1:30 pm
Saturday Only
1 staff - 8
hours each
$1,479.00 $1,552.95
Monthly
Total:
$36,769.03 $38,607.48
Annual Total $441,228.36 $463,289.78
Note: Services for Libraries and Recreation Centers – Libraries and Recreation Centers are currently restricted due to COVID-19 protocols. Hours of operation may be increased as restrictions are modified. Services for Loma Verde Recreation and Aquatic Center is for the recreation portion only - services for aquatic center to be added.
Work Schedule - The Contractor shall accomplish all janitorial services based on the schedule noted above. Contractor shall adhere to all scheduling as defined in this document unless a schedule change has been approved by the City in writing.
B. Reimbursement of Costs
☒ Invoiced or agreed-upon amounts as follows:
Monthly costs per Facility are included on the table above. In addition, the City may use the Contractor for the following Services at the rates noted below:
Additional Window Cleaning
Cost per Sq. Ft.
Cost per Sq. Ft.
$0.75
Additional Carpet Shampooing Cost per Sq. Ft. $0.12
Stripping and Waxing Service Cost per Sq. Ft. $0.25
Additional Cleanup Services (regular working hours) Cost per Hour $30.00 Additional Cleanup Services (call-backs for after-hours, weekends and holidays with one (1) hour response time) Cost per Hour $34.50
AND
Notwithstanding the foregoing, the maximum amount to be paid to the Consultant for services performed through June 30, 2024 shall not exceed $1,500,000. If the City exercises its option to extend the Agreement, the amount to be paid to the Consultant for services provided during the term of that extension shall not exceed $750,000. If the City exercises all additional options to extend the Agreement, the total amount to be paid to the Consultant for services provided during the initial and optional extension periods shall not exceed $3,500,000.
5. Special Provisions:
City of Chula Vista Amendment to Agreement No.: 2023-026 Consultant Name: Nova Commercial
Rev. 1/24/2023
☒ Security for Performance: In the event that Exhibit A Section 4 indicates the need for Contractor/Service Provider to provide additional security for performance of its duties under this Agreement, Contractor/Service Provider shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney
☒ Options to Extend: Notwithstanding the completion date set forth in section 3.C., above, City has option to extend this Agreement for up to three additional years, in one-year increments. The Director of Finance/Treasurer shall be authorized to exercise the extensions on behalf of the City.
If the City exercises an option to extend, each extension shall be on the same terms and conditions contained herein, provided that the amounts specified in Section 3., above, may be increased by up to the rate of inflation as reflected by the San Diego Consumer Price Index ("CPI") - for Urban Wage Earners and Clerical Works (CPI-W), up to a maximum increase of 5% for any (1) additional term for each extension. The City shall give written notice to Contractor/Service Provider of the City’s election to exercise the extension. Such notice shall be provided at least 30 days prior to the expiration of the term.