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May 23, 2023
ITEM TITLE
Animal Shelter Services: Approve an Agreement with City of Imperial Beach to Provide Animal Care and Control Services
Report Number: 23-0115
Location: No specific geographic location
Department: Animal Services
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving an agreement between the City of Chula Vista and the City of Imperial Beach to provide animal care and control services to the City of Imperial Beach for up to five years beginning July 1, 2023.
SUMMARY
The City of Chula Vista had previously provided animal care and control services for the City of Imperial Beach until 2016. The City of Imperial Beach now wishes to contract with the City of Chula Vista to provide animal shelter and control services to the City of Imperial Beach once again beginning July 1, 2023.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because the proposed activity consists of a governmental administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not Applicable
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DISCUSSION
The City of Chula Vista had previously provided animal care and control services for the City of Imperial Beach until 2016 when the City of Imperial Beach entered into a new agreement with San Diego Humane Society. In 2022 the City of Chula staff re -engaged with the staff of the City of Imperial Beach to explore options for a possible new services agreement to provide such services to the City of Imperial Beach once again.
As a result of the discussions, on February 24, 2023, the City of Imperial Beach provided a letter of intent that supported development of formal agreement with Chula Vista to provide animal shelter and control services to the City of Imperial Beach and its residents, effective July 1, 2023. The agreement will provide animal control services Friday through Sunday, from approximately 8:30am to 5:00pm, and up to an additional 16 hours on other days of the week. Additionally, animal care services will be provided at the shelter seven (7) days a week. The proposed action would provide for a two-year agreement between the City of Chula Vista and City of Imperial Beach, with up to three (3) additional one -year options. The City Manager would be authorized to execute any and all options to extend. Staffing, supplies, and services costs associated with the agreement will be paid for by the City of Imperial Beach per the terms of the agreement, with provision made for an annual increase of up to 5% to account for future supplies and services increases. The agreement pricing will be calculated using animal intake information from the most recent calendar year.
Staff recommends that the City Council adopt the proposed resolution approving an agreement between the City of Chula Vista and the City of Imperial Beach for animal shelter and control services.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov’t Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
This action is only authorizing the Agreement and there is no fiscal impact to the General Fund resulting from the approval of this resolution
ONGOING FISCAL IMPACT
This action is only authorizing entering into an Agreement with the City of Imperial Beach and does not include any revenue and expenditure appropriations or the addition of positions . The Fiscal Year 2024 revenue and expenditure appropriations and new positions will be bought forward by staff after the adoption of the fiscal year 2024 budget.
The total revenue anticipated from this contract is $377,681 for the first year, which includes labor and ancillary costs of $277,025, and a new Animal Control truck wit h an estimated cost of $82,563 for total expenditures of $343,075. All direct staffing salary and benefit increase associated with this contract will be P a g e | 3
paid for by the City of Imperial Beach. Additionally, the total cost of the contract may be adjusted a nnually up to 5% of the total contract for supplies and services increases. Staff will include the addition of one (1) animal control officer at a fully burdened rate of $183,050, and one (1) Animal Services Specialist position at a fully burdened rate of $110,239.
The second year of the contract is anticipated to be $299,118.
ATTACHMENTS
1. Agreement
Staff Contact: John P. Skeel, Director of Animal Services