RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND PACIFIC SECURED
EQUITIES DBA I NTERCARE HOLDINGS INSURANCE
SERVICES, TO SERVE AS THE CITY’S THIRD-PARTY
ADMINISTRATOR AND ADMINISTER THE CITY’S
WORKERS’ COMPENSATION PROGRAM
WHEREAS, the City of Chula Vista contracts for third party administration of its workers’ compensation program; and
WHEREAS, based on a Request for Proposal (P 15 -16/17) City Council authorized the City Manager to execute an Agreement with Intercare Holdings Insurance Services, Inc. (“Intercare"), to act as the Third-Party Administrator (“TPA”) for the City’s workers’ compensation program, effective July 1, 2017, for a period of one year; and
WHEREAS, City Council authorized five one-year extensions available in the City’s contract with Intercare; and
WHEREAS, the City has exercised all extensions under the original contract and City staff recommends entering into a second agreement with Intercare; and
WHEREAS, continuing with Intercare as the City’s workers’ compensation claims administrator will benefit the City by providing a continuity of claims management, particularly for open, on-going workers’ compensation claims; and
WHEREAS, as a result, C ity staff has determined that the City’s standard competitive bidding process would be impractical and that the City’s interests are materially better served by negotiating directly with Intercare for the terms of a new agreement; and
WHEREAS, staff recom mends that the City Council waive the competitive bidding process and authorize the City Manager to execute a second Agreement with Intercare Holdings Insurance Services, Inc., to act as the Third-Party Administrator (TPA) for the City’s workers’ compensation program, effective July 1, 2023, for a period of three years.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista hereby waives the competitive bidding process, and authorizes the City Manager to execute an Agreement with Intercare Holdings Insurance Services, Inc., to act as the Third -Party Administrator for the City’s workers’ compensation program, effective July 1, 2023, for a period of three years, substantially in the form presented and subject to minor modifications as may be required or approved by the City Attorney , a copy of which shall be kept on file in the Office of the City Clerk.
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute future amendments extendin g the term of the Agreement with Intercare Holdings Insurance Services, Inc., in one-year increments for up to an additional three years.
Presented by Approved as to form by
Courtney Chase Jill D.S. Maland
Director of Human Resources/Risk Management Lounsbery Ferguson Altona & Peak Acting City Attorney