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June 13, 2023
ITEM TITLE
Employee Compensation and Positions: Approve Amended Classification Plan and Compensation Schedule; Amended Position Count; Revised Ordinance; Revised Compensation Schedule; Updated Conflict of Interest Code; and Budget Amendments
Report Number: 23-0120
Location: No specific geographic location
Department: Human Resources
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions: (A) Amending the Classification Plan and Compensation Schedule to reflect salary adjustments for certain classifications and amending the authorized position count in various departments effective July 14, 2023; (B) Approving the revised Fiscal Year 2023-24 Compensation Schedule effective July 14, 2023, as required by the California Code of Regulations, Title 2, Section 570.5; (C) Modifying the appendix to the local Conflict of Interest Code to revise the list of designated employees who are required to file Statements of Economic Interest (Form 700); and (D) Amending the Fiscal Year 2022-23 and the Fiscal Year 2023-24 budget to appropriate funds, accordingly (4/5 Vote Required) ; and Place an ordinance on first reading amending Chula Vista Municipal Code Section 2.05.010 to add the unclassified position tit le of Communications Manager and delete the unclassified position title of FA Graphic Designer/Webmaster . (First Reading) (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resour ces Department, in conjunction with the affected departments, is proposing amending the authorized position count in various departments and salary adjustments for certain positions which necessitate amendments to the City’s Compensation Schedule, Classification Plan and departmental position counts.
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The City's compensation policy allows for structures and salary ranges to be reviewed and updated as necessary to ensure that the City has the ability to attract, hire and retain quality employees. St aff is proposing salary adjustments for specific, targeted classifications, (1) that in the current labor market , are hard to attract , hire and retain employees and/or (2) to allow for competitive position in their respective labor markets and (3) the result of negotiated labor contract survey results.
Staff is also recommending approval of the revised Fiscal Year 2023-24 Compensation Schedule effective July 14, 2023, as required by the California Code of Regulations, Title 2, Section 570.5 , an update to th e list of designated filers who are required to file periodic Statements of Economic Interests (Form 700), adoption of an ordinance amending Chula Vista Municipal Code Section 2.05.010 relating to unclassified positions; and amending the Fiscal Year 2023-24 budget to appropriate funds, accordingly.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
Classification Plan and Compensation Schedule
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes and salary adjustments for certain classifications. Additionally, the City's compensation policy allows for structures and salary ranges to be reviewed and updated as necessary to ensure that the City has the ability to attract, hire and retain quality employees. On May 23, 2023, the City Council made a referral requesting a salary survey be completed for Senior Council Assistant. A salary survey was completed, and while there was an insufficient number o f comparable positions in the designated labor market from which to base a salary recommendation on, staff is proposing to a salary adjustment for the benefited classification as the current salary is the lowest salary in its market . Additionally, s taff is proposing salary adjustments for specific, targeted classifications, (1) that in the current labor market , are hard to attract , hire and retain employees and/or (2) to allow for competitive position in their respective labor markets and (3) the result of negotiated labor contract survey results. The following identifies the affected positions and proposed changes:
Department Position Title FTE
Administration
Marketing and Communications Manager -1.00
Communications Manager 1.00
Animal Services
Animal Control Officer 1.00
Animal Services Specialist 1.00
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Department Position Title FTE
Development Services –
Development Services Fund
Senior Project Coordinator -1.00
Senior Planner 1.00
Police – Grants Fund FA Graphic Designer/Webmaster -1.00 Public Works Parks Maintenance Worker II 1.00
Total Citywide Position Changes (Net Increase/Decrease) 2.00
Summary of New and Updated Classifications
Position Title Employee
Group
E Step Bi-
Weekly
Salary
Assistant Engineer WCE $4,076.65
Assistant Plan Check Engineer WCE $3,864.98
Associate Engineer WCE $4,688.15
Associate Plan Check Engineer WCE $4,444.72
Communications Manager Senior Manager $6,050.48
Council Assistant Unclassified
Hourly
$29.90
per hour
Principal Civil Engineer Mid-Manager $6,668.34
Principal Traffic Engineer Mid-Manager $6,668.34
Senior Civil Engineer WCE $5,679.70
Senior Council Assistant Confidential $2,870.77
Transportation Engineer with Certification WCE $5,679.70 Transportation Engineer without Certification WCE $5,409.25
Adoption of Resolution A will amend the Classification Plan and Compensation Schedule to reflect the above changes effective July 14, 2023.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements, including approval by the City’s governing body in accordance with the requirements of applicable public meeting laws. The Fiscal Year 202 3-24 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting on May 23, 2023.
Adoption of Resolution B will approve the revised Fiscal Year 2023-24 Compensation Schedule effective July 14, 2023, which reflects the addition of the Communications Manager position title; the deletion of the FA Graphic Designer/Webmaster and Marketing & Communicatio ns Manager position titles; and the adjusted P a g e | 4
salaries for the Assistant Engineer, Assistant Plan Check Engineer, Associate Engineer, Associate Plan Check Engineer, Council Assistant, Principal Civil Engineer, Principal Traffic Engineer, Senior Civil Engineer, Senior Council Assistant, Transportation Engineer with Certification , and Transportation Engineer without Certification position titles. The Compensation Schedule reflecting these revisions is Attachment 1 to this staff report.
Conflict of Interest Code Updates
The City Clerk and City Attorney have reviewed the position changes and recommend that the appendix to the Conflict of Interest Code (Attachment 2) be updated to designate the appropriate positions as Form 700 filers and as “designated emp loyees” for purposes of AB 1234, requiring them to participate in mandatory ethics training. Approval of Resolution C will make the appropriate updates to the appendix to the Conflict of Interest Code. Additional changes were made to the Conflict of Interest Code to update recent changes to other filers. The redline version of the changes is attached to this item as Attachment 2.
Budget Amendments
Approval of Resolution D will amend the budget to reflect: (1) $86,000 in revenue and expen diture appropriations to the Animal Services Department in the General Fund, resulting in no net impact to the General Fund in Fiscal Year 2022-23; (2) $156,800 in revenue and expenditure appropriations to the Animal Services Department in the General Fund, resulting in no net impact to the General Fund in Fiscal Year 2023- 24; and, (3) a reduction of $122,153 in revenue and expenditure appropriations to Police Department in the Federal Grants Fund, resulting in a no net impact to the Federal Grants Fund.
Ordinance
Chula Vista Municipal Code Section 2.05.010 requires updating to reflect the position changes impacting the unclassified positions . Chula Vista City Charter Section 500( D) requires that all management level unclassified positions not mentioned specificall y in Charter Section 500( D) be adopted by ordinance .
Adoption of the Ordinance will add the position title of Communications Manage r and delete the position title of FA Graphic Designer/Webmaster from Municipal Code Section 2.05.010.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The current-year fiscal impact will increase both revenue and expenditure appropriations in the Gen eral Fund for the Animal Services Department by $83,000, resulting in no net fiscal impact.
ONGOING FISCAL IMPACT
Approval of this resolution will increase both revenue and expenditures in the General Fund for the Animal Services Department by $156,800, and reduce both revenue and expenditures in the Federal Grants Fund for P a g e | 5
the Police Department by $122,153. The updated Engineering classification changes as well as the addition of the Parks Maintenance Worker II in the Public Works department are included in the Fiscal Year 2023-24 adopted budget. Staff will monitor the fiscal impacts of this item as part of the Fiscal Year 2023-24 budget monitoring process and make recommendations as needed.
ATTACHMENTS
1. Revised Fiscal Year 2023-24 Compensation Schedule Effective July 14, 2023
2. Revised Appendix to the Conflict of Interest Code and Resolution Staff Contact: Courtney Chase, Director of Human Resources/Risk Management