Form Rev 3/6/2023
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENTS BETWEEN THE
CITY AND ECS IMAGING, INC. AND DRS IMAGING
SERVICES LLC, DBA DAIDA, TO PROVIDE ON -CALL
DIGITIZATION SERVICES
WHEREAS, the City has a goal of having digital records more widely available and accessible and has a need for Records Digitization Services to reduce onsite paper documentation; reduce offsite storage needs; and have certain records throughout the City scanned and digitized into an electronic format for storage in Laserfiche; and
WHEREAS, on February 24, 2023, the City solicited a Request for Proposal (“RFP”) P17- 2023 to seek prospective proposers for records digitization services; and
WHEREAS, the City received four proposals to the RFP; and
WHEREAS, staff evaluated the submitted responses and selected two firms; and
WHEREAS, the proposed agreements would have an initial term of two years and a not- to-exceed amount of $1,000,000 for each service provider; and
WHEREAS, the proposed agreements provide for three optional one-year extensions, with a not-to-exceed amount of $500,000 for each such extension; and
WHEREAS, staff recommends that the City Council adopt a resolution approving the two service provider agreements; and
WHEREAS, the Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (“CEQA”) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA; and
WHEREAS funding is available via State and Local Fiscal Recovery Funds, established by the American Rescue Plan Act of 2021 (“ARPA”), and within the City Clerks fiscal year 2024 appropriations to cover records digitization expenditures.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the two-party agreements between the City and ECS Imaging, Inc., and DRS Imaging Services LLC, dba Daida, in the forms presented, with such minor modifications as may be required or approved by the City Attorney , copies of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the City Manager to execute same.
Resolution No.
Presented by Approved as to form
By:
Laura C. Black, AICP Jill D.S. Maland
Director of Development Services Lounsbery Ferguson Altona & Peak Acting City Attorney