July 11, 2023
To: Chula Vista City Council
From: South Bay People Power
Re: Public Comment on Agenda Item 8. 2 — Position Neutral pending Incorporation of Proposed Amendments
South BayPeoplePowersupportsformation of a commissionto adviseour City Council about surveillance technology & privacy protections. We appreciate our councilmembers' support & efforts for improvements to the original ordinance, but feel more work is needed to correct critical omissions & language & to clarify specific processesfor oversight and decision-making. We have studied this second version carefully & prepared an overview of some of the amendments we feel are essential & a document that shows precisely & more completely what critical changes are still needed.
Chula Vista needs an ordinance that:
1) Empowers the Commission with the time, access, & authority to advise the City Council to make fiscal & policy decisions regarding privacy protection & surveillance technology;
2) Enablesthe Commissionto fulfill its advisoryroleto the CityCouncilbysetting clear purposes, functions, membership qualifications, meeting frequency & schedule; &
3) Strengthens community engagement, independent expert advice, & the City Council' s fiscal & policy- making role regarding technology acquisition, use & oversight.
We cannot emphasize strongly enough how important it is to set explicit & unambiguous provisions in the ordinance that establishesthe commission. Every word matters. Therefore, we encourage you to take the time to seriously review & incorporate our carefully - worded proposed amendments into a revised Ordinance Version 3 for consideration at your next meeting.
Attachment: Overview of Proposed Amendments to the " Alternate" Ordinance pue `Slel:)IJ40Allo
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pueJaomIaNe:!aawy2ulwoola/N@qjulof01paJoni!aunoDu@qmuelduoljod LZOZjdaSsluff. 01d01dapaidopeaiarv\ uolumlluaw@Se2uaAl!unwwoopaseaaoul puesuoil:)@ .oadlueaSlwwlao} spiepuejSeolaawdSulwoola/\AGqlaj!lsanljoafgo puesleoSels!Aelnu3lueliodwlj@gjoa2palmouj:)eoff. s!lej11 -0olouyoal ofuoeo.iddes,Al!:) @qjqj!mwalgoad@qjjoliedsiu!:)lumsanl13afgopal!wll AJansluasaadalgweaadluaajno@gj'osld •aoueulpaoslUjolsnpaljeyjAAojs!g aujsluasaadaas!walgweaadjuaalnD •saoueuipao/slesodoadAollodpuesanss! Aoeniadaouell!aAans2ulsleau! Al!unwwoa }oaloiayjapnloul01paaN :algweaad 3JNVNlabO „31VNH311V, 3Hl01S1N3VV®N3VYVa3SOdOad30M31AH3AO Insert before last WHEREAS clause:
WHEREAS, the City of Chula Vista Resolution 2022- 238 that established the City's Privacy Protection and Technology Transparency Policy was adopted with an amendment ' to reflect in the Purpose section of the policy and the recitals of the resolution that the City' s concerns with access to sensitive personal data were heightened by valid community concerns regarding City practices that involved sharing personal information through the use of technology with the potential for adverse impacts on civil liberties."'
Make other corrections to wording: For example, delete some uses of " citywide", change " sensitive public data" to " sensitive private information or data", etc.
Purpose and intent: Need for explicit statement of the purpose and intent, including clarity that this Commission shall work to advance the same purposes specified in the City's Privacy Protection and Technology Transparency Policy.
These purposes stated in the Privacy Policy are:
To respond to valid community concerns regarding sharing o, personal information through the use of technology that has the potential for adverse impacts on civil liberties;
To safeguard the security, accuracy, and control of access to City data and technology systems,
To ,protect the civil rights and civil liberties of Chula Vista community members and visitors, including rights to privacy;
To ensure that expert advice and community input is included as part of City decision -snaking involving the acquisition and use of privacy - impacting technology;
To protect against the waste of taxpayer funds;
Topromote transparency in the acquisition and use of privacy- impacting technology by the City, and
To build and maintain public trust in the City and its useof technology to deliver public services.
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gllnn „@sodind,, pal!wllAJanesasodoidgoignngdeigeiedluajanoaDeldad • Add a " Definitions" section and/ or refer to the Council Policy 112-04 when using key terms such as "Sensitive Personal Information".
Functions and duties: Need to refer to and affirm the purpose set forth in the City's new PrivacyProtection and Technology Transparency Policy, rather than invent new language that would limit the scope and diminish the function and role of this important new and permanent commission. The list of functions and items the Commission will evaluate needs to be specific and explicit. For example, the Task Force intended for the Commission to review actual contracts, NOT just review and advise on " procurement standards" ( as proposed in Item G). The Task Force felt that the Commissioners should review and make recommendations on the specific terms of these " agreements" - because City staff proposing these agreements are/have not been privacy/tech experts, and in any case, need oversight. The perfect example of the importance of this is the City' s ALPR contracts with Vigilant Solutions that allowed data -sharing with federal immigration authorities - for over 3 years, and even after the CVPDthought they had stopped sharing but didn' t have enough knowledge or curiosity to figure out which agencies were ICEagencies e. g., HSI). Also, we ( and legal settlements elsewhere in CA support our assertion) assert that Chula Vista' s contract/ data- sharing agreement was in violation of state law AB 34. It was clearly in conflict with our City's own Welcoming City standard (aswas validated in communication from Welcoming America) and violated the community' s efforts to attain our City Council' s resolution in support of SB 54. So the Privacy Commission needs to provide its expert advice to City Council before solicitation and authorization as a regular part of the review process for all surveillance - related contracts.
Within former Paragraph C (now Paragraph F), after the words " City Council":
delete " on the"
and insert: " prior to adoption of new uses or solicitation or".
Change former Paragraph D ( now Paragraph G) to read as follows:
G. Review and advise the City Council on the procurement standardsfe-Fand actual contracts and data -sharing agreements involving Sensitive or Surveillance Technology, as described in the dlysaagwaW
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llounoD) AallodAouaaedsueaiAgolougaaipueuoll:)@IoadAoenud Delete or modify original provision B regarding nonresidents to remove preference for high socioeconomic status nonresidents vs other nonresidents who work or study in ChulaVista but may not be property or business owners. As currently worded, this membership provision works to the detriment of the goal to include representatives of often - marginalized communities and those targeted by police surveillance such as immigrants, people of color, LGBTQ, religious minorities,' political activists.
Add the following regarding Qualifications - new provision C:
Selectionsto the Boardshould reflect the City's diversity, in particular to include members of groups historically subject to disproportionate surveillance, including communities of color, immigrant communities, religious minorities, and groups concerned with privacy and protest."
Add the following regarding Qualifications - new provision D:
All members of the Privacy Advisory Commission shall be persons who havea demonstrated commitment to civil rights and/or privacy protections through work experience, civic participation and/ or advocacy."
Modify wording of revised provision E.1 (former provision C.1) - Change sensitive public information" to " Sensitive personal Information/ Data" ( as per Task Force definitions/ proposed policies).
Delete last sentence in revised provision E (former provision C):
Notwithstanding the foregoing...." - Why include this loophole before there is any problem in finding members to fill the positions? Add the following regarding potential Conflicts of Interest - to create a new provision F:
Member qualifications and eligibility shall be in accordance with CV Charter Article VI, Sect 602, & CVCM Sect. 2. 25. 030. No member shall haveastatelaw -prohibitedfinancialinterest, employment, or policy- makingposition in any commercialor for-profit facility, research center, or other organization that sells data products, surveillance equipment, or otherwise profits from recommendations made by the Privacy Protection and Technology Advisory Commission." Delete provision G ( former provision D). - regarding review of applications by CityManager; insteadusea community panelasperTaskForce recommendations, and to democratize the process to ensure that non- liounoDAIDaylJOIaloa
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additions/ deletions/ changes and includes some comments in this Google doc.