STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICE:3
STANDARD AGREEMENT
STD 213 (Rev 03/2019)
SCO ID: 5227-BSCC94522
AGREEMENT NUMBER
BSCC 945-22
PURCHASING AUTHORITY NUMBER (If Applicable)
BSCC-5227
1. This Agreement is entered into between ,:he Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF ST ATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF CHULA VISTA
2. The term of this Agreement is:
ST ART DATE
MAY I 2023
THROUGH END DATE
OCTOBER 3"l, 2028
3. The maximum amount of this Agreement is:
$2,708,250.00
4. The parties agree to comply with the terms and conditions or the following exhibits and attachments, which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 5
Exhibit C General Terms and Conditions (04/fi017) 4 Exhibit D Special Terms and Conditions 5
Attachment 4 " Proposition 64 Public Health & Safety (Prop 64 PH&S) Grant Request for Proposals *
Attachment 2 Proposition 64 PH&S Grant Program Cohort 3 Application for Funding 23 Appendix A Proposition 64 PH&S Grant Program Cohort 3 Scoring Panel Roster 1 Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Funds (attached separately) 2 " This item is hereoy incorporated by reference and can be viewed at:
http://www.bscc.ca.qov/proposition-64-public-health-safety-qrant-proqram/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
(,ONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF CHULA VISTA
CONTRACTOR BUSINESS ADDRESS
315 Fourth Avenue
CITY
Chula Vista
STATE
CA
ZIP
91910
PRINTED NAME OF PERSON SIGNING
ROXANA/f%ENNEDY
TITLE
Chief of Police
t;Nlz%rAuT,U.1,:_,1)9, DATESIG,A72- 7-/x. *_,L, 3_
4 " '
)a - /i trore OF CALIFORNIA ' - -
CONTRACTING AGENCY NAME'
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS
2590 Venture Oaks Way, Ste 200
CITY
Sacramento
STATE
CA
ZIP
95833
PRINTED NAME OF PERSON SIGNING
RICARDO GOODRIDGE
TITLE
Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE
n
DATE SIGNED
CALIFORNIADEPARTMENTOFGENERALSERVICESAPPROVAL: EXEMPTPERSCM,VOLuMEi,CH.4.06
EXHIBIT A
SCOPE OF WORK
City of Chula Vista
BSCC 945-22
1. GRANT AGREEMENT - Proposition 64 Public Health & Safety Grant This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Chula Vista (hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Prop 64 PH&S Grant Program is funded by a portion or tax revenue generated from the cultivation and retail sale of legal adult-use cannabis or cannabis products. $150,000,000 is available from the combination of the Fiscal Year 2023-24 State Budget appropriation and prior fiscal year Budget Act appropriations for local assistance grants for the Proposition 64 Public Health and Safety (Prop 64 PH&S) Cohort 3 Grant Program, administered by the BSCC.
The purpose of this grant program is to fund projects that assist with law enforcement efforts, fire protection efforts, or other local projects addressing public health and safety associated with the implementation of the Control, Regulate and Tax Adult Use of Marijuana Act (AUMA)
B. Grantee agrees to administer the project in accordance with Attachment 1 : Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals (incorporated by reference) and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding which is attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee's project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Roxana Kennedy
Title: Chief of Police
Address: 315 Fourth Avenue, Chula Vista, CA 91910
Phone: 619-691-5150
Email: [email protected]
EXHIBIT A
SCOPE OF WORK
City of Chula Vista
BSCC 945-22
Designated Financial Officer authorized to receive warrants:
Name: Yeelin Cheung
Title: Principal Management Analyst
Address: 315 Fourth Avenue, Chula Vista, CA 91910
Phone: 619-691-5"l28
Email: [email protected]
Project Director authorized to administer the project:
Name: Frank Giaime
Title: Police Lieutenant
Address: 315FourthAvenue,ChulaVista,CA91910
Phone: 619-476-2344
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that they have full legal authority to bind the entity for which they sign.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1 : Prop 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Progress Report Periods
1. May 1, 2023 to June 30, 2023
2. July 1, 2023 to September 30, 2023
3. October 1, 2023 to December 31, 2023
4. January 1, 2024 to March 31, 2024
5. April 1, 2024 to June 30, 2024
6. July 1, 2024 to September 30, 2024
7. October 1, 2024 to December 31, 2024
8. January 1, 2025 to March 31, 2025
9. April 1, 2025 to June 30, 2025
10. July 1, 2025 to September 30, 2025
Due no later than:
August 15, 2023
November 15, 2023
February 15, 2024
May 15, 2024
August 15, 2024
November 15, 2024
February 15, 2025
May 15, 2025
August 15, 2025
November 15, 2025
EXHIBIT A
SCOPE OF WORK
41. October 1, 2025 to December 31, 2025
12. January 1, 2026 to March 31, 2026
13. April 1, 2026 to June 30, 2026
'l 4. July 1, 2026 to September 30, 2026
15. October I 2026 to December 31, 2026
16. January 1, 2027 to March 31, 2027
I 7.April 'l, 2027 to June 30, 2027
18. July 1, 2027 to September 30, 2027
19. October 1, 2027 to December 31, 2027
20. January 5, 2028 to March 31, 2028
21. April 1, 2028 to April 30, 2028
City or Chula Vista
BSCC 945-22
February 15, 2026
May 15, 2026
August 15, 2026
November 15, 2026
February 15, 2027
May 15, 2027
August 15, 2027
November 15, 2027
February 15, 2028
May 15, 2028
June 15, 2028
Note: Service delivery period ends April 30, 2028. The period of May 1, 2028 to October 31, 2028 is for completion of Local Evaluation Report and financial audit only.
B. Evaluation Documents
1. Local Evaluation Plan
2. Final Local Evaluation Report
C. Other
Financial Audit
Due no later than:
September 30, 2023
October 31, 2028
Due no later than:
October 31, 2028
Grantees shall submit all other reports and data as required by the BSCC.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the proje,ct, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
City of Chula Vista
BSCC 945-22
EXHIBIT A
SCOPE OF WORK
E. Grantee agrees to protect records adequately From fire or other damage. When records are stored away from the Grantee's principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration or the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Prop 64 PH&S Cohort 3 Scoring Panel (See Appendix A) from receiving funds awarded under the Prop 64 PH&S Cohort 3 RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Prop 64 PH&S Cohort 3 Scoring Panel membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Prop 64 PH&S Cohort 3 Scoring Panel.
B. In cases of an actual conflict of interest with a Prop 64 PH&S Cohort 3 Scoring Panel member, the Board may revoke the grant award and legal consequences could exist For the parties involved, including, but not limited to, repayment of the grant award.
8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, October 31, 2028. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county's or city's project Financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
City of Chula Vista
BSCC 945-22
EXHIBIT B
BUDGET DET AIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 20'l) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods:
1. May 1, 2023 to June 30, 2023
2. July 12023 to September 30, 2023
3. October 1, 2023 to December :31, 2023
4. January 1, 2024 to March 31 2024
5. April 1, 2024 to June 30, 2024
6. July 1, 2024 to September 30, 2024
7. October 1, 2024 to December 31, 2024
8. January 1, 2025 to March 31 2025
9. April 1, 2025 to June 30, 2025
10. July 1, 2025 to September 30, 2025
41. October 1, 2025 to December 31, 2025
12. January 'I, 2026 to March 31, 2026
13. April 1, 2026 to June 30, 2026
14. July 1, 2026 to September 30, 2026
15. October 1, 2026 to December 31, 2026
l6.January 1, 2027 to March 31, 2027
17. April 1, 2027 to June 30, 2027
18. July 1, 2027 to September 30, 2027
19. October 1, 2027 to December 31, 2027
20. January 1, 2028 to March 31, 2028
21. April 'l, 2028 to April 30, 2028
Final Invoicing Periods*:
1. May 1, 2028 to June 30, 2028
2. July 1, 2028 to October 31, 2028
Due No Later Than:
August 15, 2023
November 15, 2023
February 'l 5, 2024
May 15, 2024
August 15, 2024
November 15, 2024
February 15, 2025
May 'I 5, 2025
August 15, 2025
November 15, 2025
February 15, 2026
May 15, 2026
August 15, 2026
November 15, 2026
February 15, 2027
May 15, 2027
August 15, 2027
November 'I 5, 2027
February 15, 2028
May 15, 2028
June 15, 2028
Due no later than:
August 15, 2028
December 15, 2028
"Note: Service delivery period ends April 30, 2028. The period of May 1, 2028 to October 31, 2028 is for completion of Local Evaluation Report and financial audit only.
B. All grant project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) must be incurred by the end or the grant project service period, April 30, 2028, and included on the Final invoice City of Chula Vista
BSCC 945-22
EXHIBIT B
BUDGET DET AIL AND PAYMENT PROVISIONS
due no later than June 15, 2028. Project costs incurred after April 30, 2028 will not be reimbursed/eligible for contribution.
C. The Final Local Evaluation Report is due to BSCC by October 31, 2028.
Expenditures incurred solely for the completion of the Final Local Evaluation Report during the period of May 1, 2028 to October 31, 2028 must be submitted during the Final Expenditure Periods, with the final invoice due no later than December 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
D. The financial audit is due to BSCC by October 31, 2028. Expenditures incurred solely for the completion of the financial audit during the period of May 1, 2028 to October 31, 2028 must be submitted during the Final Expenditure Periods, with the final statement of expenditure due no later than December 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Supporting documentation must be submitted for expenditures upon BSCC's request. All supporting documentation must be maintained by the grantee on site and be readily available for review during BSCC site visits.
2. GRANT AMOUNT AND LIMIT ATION
A. In no event shall the BSCC be obligated to pay any amount in excess or the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of Marijuana Act) via the State and Local Government Law Enforcement Account. On or before July 1 5th of each fiscal year, the State Controller shall deposit funds derived from Proposition 64 taxes into the State and Local Government Law Enforcement Account pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee agrees that the BSCC's obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability City of Chula Vista
BSCC 945-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
of sufficient funding made available to the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).
B. If Prop 64 PH&S funding is reduced or falls below estimates contained within the Prop 64 PH&S Request for Proposals Cohort 3, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect.
In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. "Eligible" and "ineligible" project costs are set forth in the July 2020 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.qov/s correctionsplanninqandproqrams/ The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
B. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.
C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant Tunas expended by the Grantee in violation or the terms, provisions, conditions, or commitments of this Grant Agreement.
D. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program Tunding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
City or Chula Vista
BSCC 945-22
EXHIBIT B
BUDGET DET AIL AND PAYMENT PROVISIONS
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1 ) submittal and approval of the final invoice;
2 ) submittal and approval of the final progress report; and 3 ) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the financial audit.
C. The BSCC will not approve grantee expenditures for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment or an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC's Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 - RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the u.s. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
City of Chula Vista
BSCC 945-22
EXHIBIT B
BUDGET DET AIL AND PAYMENT PROVISIONS
8. PROJECT BUDGET
Budget Line Items Grant Funds
1. Salaries and Benefits $1195,408
2. Services and Supplies $202,000
3. Professional Services $0
4. Non-Governmental Organization (NGO) Subcontracts $804,302
5. Indirect Costs / Administrative Overhead
(may not exceed 1 0% of grant award ) $119,540
6. Equipment / Fixed Assets $92,000
7. Data Collection/Enhancement $0
8. Program Evaluation $245,000
9. Sustainability Planning $0
10. Other (include travel & training costs) $50,000
11. Financial Audit $0
TOT ALS $2,708,250
City of Chula Vista
BSCC 945-22
Page 'l of 4
EXHIBIT C
GENERAL TERMS AND CONDITIONS
General Terms and Conditions - GTC 04/2017
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section I 896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7, TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
City of Chula Vista
BSCC 945-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10.NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment or employees and applicants for employment are Free or such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §1 1000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 or the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
I1.CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (https://www.dqs.ca.qov/OLS/Resources/Paqe- ContenUOffice-of-Leqal-Services-Resources-List-Folder/Standard-Contract-Lanquaqe) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12.TIMELINESS: Time is of the essence in this Agreement.
City of Chula Vista
BSCC 945-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
13.COMPENSAT10N: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
I 5.ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code. 2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 u.s.c. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16.CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
City of Chula Vista
BSCC 945-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
A. The contractor recognizes the importance or child and Family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17.UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18.PR10RITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19.SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1 ) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code. (PCC 1 0344(e).) City of Chula Vista
BSCC 945-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. GRANTEE'SGENERALRESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee's responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment I : Proposition 64 PH&S Cohort 3 Grant Program Cohort 3 Request For Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
D. Grantee shall immediately notify the BSCC if there is change in circumstances so that grantee no longer meets the eligibility criteria of the Proposition 64 PH&S Cohort 3 Program Request for Proposals. Grantee must immediately notify the BSCC if there is a change in grantee's nonprofit status or loss of good standing in the State of California (e.g., suspension or rescission of legal status by the Secretary of State for any reason, including but not limited to, failing to file forms, paying required fees, or making tax payments).
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1 : Proposition 64 PH&S Grant Program Cohort 3 Request for Proposal and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract For services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee's agreement with a subcontractor, the language of this Grant Agreement will prevail.
City of Chula Vista
BSCC 945-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as Fully responsible to the BSCC For the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shalJ have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Prop 64 PH&S Grant Cohort 3 RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee's subcontractors to:
1 ) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor's work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum or three (3) years after the acceptance or the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller's Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and For a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
City of Chula Vista
BSCC 945-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. Grantees are required to provide the BSCC with a financial audit within no later than the end of the contract term (October 31, 2028). The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county's or city's project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
C. The BSCC reserves the right to call for a program or financial audit at any time between the execution or this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy or the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state, or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix F of the original Proposal Package).
City of Chula Vista
BSCC 945-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1 : Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding. Changes shall not be implemented by the project until authorized by the BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
4 ) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1 : Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding, or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement; and 4) if grantee no longer meets the criteria of an eligible applicant. A grantee no longer meets the criteria of an eligible applicant if grantee's nonprofit status changes or grantee is no longer in good standing with the State of California. A loss of good standing may include suspension or rescission of legal status by the California Secretary of State for any reason, including but not limited to, failing to file forms, pay required fees, or making tax payments.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee's written demand shall be fully supported by factual City of Chula Vista
BSCC 945-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee's written demand invoking this Section "Disputes" to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee's demand, it shall be deemed a decision adverse to the Grantee's contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee's administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee's failure to diligently proceed in accordance with the State's instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee's appeal for a final decision, it shall be deemed a final decision adverse to the Grantee's contentions. The State's final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1 ) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10.WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
SECTION I -
APPLICANT
INFORMATION
This section requires information about the applicant (County/City), grant funds being requested, proposed project synopsis and project officials.
Name of Applicant City of Chula Vista
('Name' County or
City of 'Name')
Grant Funds 2,708,250
Requested - Whole
dollars only
Proposed Project Large-sized county or a city within a large-sized county County/City Size for
Funding Distribution
Project Purpose
Areas (PPAs)
PPA 1: Youth Development/Youth Prevention and Intervention PPA 2: Public Health
PPA 3: Public Safety
Lead Public Agency
(LPA) Information
This sub-section requires information about the governmental agency with local authority of or within the county or city that will be acting as the LPA. Additionally, this section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.
Lead Public Agency Chula Vista Police Department
(LPA)
Financial Officer's Principal Management Analyst
Title
Financial Officer's [email protected]
Email Address
Financial Officer's
Phone Number
+16196915128
Day-To-Day Program Christopher
Contact Lawrence
Day-To-Day Program Police Officer, Chula Vista Police Department Contact's Title and
Agency/Department/Organization
Day-To-Day Program 315 Fourth Avenue
Contact's Physical Chula Vista
Address CA
g'ig'io
US
Day-To-Day Program [email protected]
Contact's Email
Address
Day-To-Day Program +16194095423
Contact's Phone
Number
Day-To-Day Fiscal Management Analyst 1, Chula Vista Police Department Contact's Title with
Agency/Department/Organization
Day-To-Day Fiscal [email protected]
Contact's Email
Address
Day-To-Day Fiscal +16194095467
Contact's Phone
Number
I hereby certify I am checked
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
Authorized Officer's Chief of Police, Chula \/ista Police Department Title and
Agency/Department
Authorized Officer's [email protected]
Email Address
Authorized Officer's +16196915150
Phone Number
PROPOSAL
ABSTRACT
The City of Chula Vista is the second largest city in San Diego County and one of the few (of 18) that has not banned the cultivation or distribution of recreational marijuana. Followang the passage of Prop 64, Chula Vista legalized cannabis retail stores in 2018, authorizing eight storefronts and four delivery businesses. Current legal cannabis businesses in the City of Chula \/ista include 7 storefront cannabis dispensaries, 2 cannabis delivery services, and I cannabis product manufacturer. The first cannabis storefront opened in April 2021, and crime associated with the business followed shortly after.
Additionally, data from San Diego County have shown that youth perception of the harms of marijuana use has decreased over time and that a greater percentage than ever are buying cannabis products illegally and using high potency cannabis products and methods (e.g., vaping, dabbing). Other regional data have shown increases in calls to poison control centers, emergency room visits related to cannabis, and individuals driving under the influence.
Thus, the greatest needs that would be targeted in this project relate to (1 ) youth prevention and education; (2) parent and community education; and (3) preventing sales to minors at either legal or illegal recreational dispensaries.
Project funding will be used to fund overtime hours and regular hours for current staff would be responsible for law enforcement operations and will work with code compliance to monitor legal recreational dispensaries and target illegal ones, In addition, the Chula Vista Police Department will contract with SBCS, a local CBO, to supplement the evidence-based diversion, prevention, and intervention services they have provided in the city for over 50 years.
Parent and community education activities would also be conducted on a regular basis through the five-year grant period. Evidence- based practices (EBP) that will be utilized include the use of risk/need assessments, provision of culturally relevant and trauma informed services, and proven and promising policing practices including disorder policing, hot spot policing, street level drug enforcement, and problem-oriented policing.
SANDAG will serve as the evaluation partner, bringing its over 40 years of action research experience. SANDAG will document if the project was implemented as planned and with fidelity, as well as determine if desired outcomes were achieved. Multiple outcome methods will be used, and results will be shared in a timely fashion to inform program implementation and management.
Proposal Narrative
Instructions
The Proposal Narrative section must address the following Rating Factors- Project Need, the Project Description, and the Project Evaluation - as outlined in the Prop 64 Cohort 3 RFP Information Packet, beginning on page 18 of the Prop 64 Cohort 3 RFP Instruction Packet. Narrative in this section must clearly identify and delineate each Factor Section (i.e., Project Need, the Project Description, and the Project Evaluation) when responding. Sources cited must be included within Proposal Narrative or may be referenced within the optional RFP- Additional Information attachment.lt is up to the applicant to determine how best to use the total character limit in addressing each section (i.e., Project Need, the Project Description, and the Project Evaluation). However, the Applicant may use the percent of total point value for each section as a guide. The Rating Factors and weighted value are provided in the Prop 64 Cohort 3 RFP Instruction Packet (Page 15). The Project Work Plan must also be uploaded to this Section as it is rated under the Project Description Rating Factor (2.6).
Proposal Narrative Project Need (Section 1)
Needs Related to the Impact of Prop 64 (1.1) Chula Vista (C\/) is the 2nd largest city in San Diego County (SDC), with a population of 274,449 and one of the few cities (out of 18) in the County that did not ban the cultivation or distribution of marijuana. Current legal cannabis businesses in the City of Chula \/ista include seven storefront cannabis dispensaries, two cannabis delivery services, and one cannabis product manufacturer. The first cannabis storefront opened in April 2021 and crime associated with the business followed shortly after. Since the legalization of marijuana for medical and recreational use, the perception of the potential harm of cannabis use by youth in SDC has decreased and concerns regarding increased calls to the poison center, emergency room visits, driving under the influence, and crime associated with illegal dispensaries have become a reality. According to population estimates, 60% of CV's population is Hispanic/Latino, 16% other ethnicities, 19% White, 5% are Black and 13% are under the age of 18.
According to the most recent arrest statistics, 3,298 adult and juvenile arrests were made in CV in 2021, which equates to around 9 arrests per day and the third most common type was for a drug- related offense (15%).
Needs Related to PPA I (l.2a) CV has approximately 100 K-12 schools with over 66,000 students, as well as one community college (with a student body of approximately 1 g,ooo). The legalization of recreational marijuana has resulted in a significant increase in smoke shops that sell marijuana-related products and as a result, provide easier access to cannabis for juveniles. In addition, the City has received numerous complaints from the community (283 calls for service from the beginning of 2019 through January 202'l) that illegal marijuana businesses have been selling products to minors.
Additionally, School Resource Officers and schools staff encounter many juveniles in possession of THC. When Chula Vista's first legal cannabis dispensary opened in 2021, there were three crime reports for providing juveniles with cannabis. As of October 1, 2022, there have been seven crime reports for providing juveniles with cannabis, a I 33% increase, which could have been even greater without the help of funds from the Prop 64 Cohort 2 program. Furthermore, past research through the CVPD's School Resource Officer program has shown that juveniles were able to purchase tobacco products online and have them delivered, suggesting juveniles may attempt to do the same for cannabis products. Proposed project goals include ensuring that legal dispensaries and deliveiy services are not selling their products to minors and monitoring the city for any new illegal dispensaries or delivery services that arise due to the high probability of juveniles being targeted as a consumer population.
Needs Related to PPA 2/3 (l.2b) The needs described here related to youth prevention and intervention are closely connected to public safety and public health needs for training and education for parents and the community (e.g., regarding risk of youth use, potency, and driving under the influence). CVPD closed over thirty illegal storefront dispensaries in Chula Vista, with many requiring multiple enforcement activities and search warrants. A portion of the enforcement ws supported by funding from the previous Prop 64 grant cycle. CVPD anticipated the issues with illegal storefronts dispensaries to be ongoing; however, much of the illegal cannabis activity transferred to delivery services. In 2021, ten illegal or fraudulently licensed cannabis business were identified advertising in Chula \/ista. As of October 1, 2022, fourteen illegal or fraudulently licensed cannabis businesses have been identified advertising in Chula \/ista. Delivery enforcement requires extensive investigations and multiple enforcement operations including multiple buy-and- follow operations to identify runners, stash houses, and managers, multiple hours of surveillance, and an extensive enforcement team of officers who execute search warrants on fortified and likely armed locations, and then cite or arrest individuals, and collect evidence. In addition, there are public safety concerns related to ensuring that legal dispensaries operate according to regulations and for illegal dispensaries to be identified and addressed. At the end of 2021 there were seven citizen-initiated calls for service at dispensaries. As of October 1, 2022, there have been twenty-three citizen calls for service at dispensaries, a 228% increase. In 2021, there were two dispensary related robbery cases. As of October 1, 2022, there had been five dispensary related robberies and one burglary. These incidents alone demonstrate a need for more police presence and monitoring of these locations. Similarly, CVPD is also working to ensure that marijuana products are not being sold outside of the correct venues. In October of 2022, CVPD inspected twenty cigarette and smoke shops and identified THC products in every business. To ensure that THC products are only being sold in the correct venues, CVPD would require ongoing enforcement operations to remove THC products from Chula Vista's 132 cigarette and smoke shops.
Why Needs Are Not Met with Existing Resources (1.3) CVPD has the smallest number of sworn staff per 1,000 population of any SDC police department, at.96, compared to a regional average of 1.27. As a result, current resources limit the ability to address the needs outlined here with sworn staffing levels. With this funding, CVPD will continue funding an officer position, who will be responsible for youth/family education and prevention regarding cannabis use and who will work closely with SBCS, a community-based nization currently operating a Community Assessment Team (CAT) Program, to engage, educate, and prevent youth cannabis use and thwart a rise in marijuana-related crimes, such as driving under the influence.
Together, the CVPD and SBCS will act as a resource for families with existing marijuana-related issues or those who are at-risk of abuse related to marijuana consumption. Additionally, they will work with the legal cannabis industry to ensure it is complying with youth prevention efforts. Data in Support of Needs (1.4) On an annual basis, SANDAG interviews adult and juvenile arrestees at local detention facilities as part of the Substance Abuse Monitoring (SAM) program (reference included in supplemental material). The at-risk youth interviewed are similar in many of the characteristics of those who will be the population of focus for PPA I and other data are available at the San Diego County level described here from the Marijuana Prevention Initiative (MPI) 2021 Report in SDC. @ In 2021, 89% of SAM youth had tried marijuana, 56% had used it in the past 30 days, and 55% tested positive for it, the third highest in 22-years. Of those who used it in the past 30 days, the average number of days used was 18.2, considerably higher than the average for those who used alcohol (6.3). The average age of first use was
12.5. it SAM youths' perception of the potential harm of regular marijuana use has declined considerably over recent years, from 11 % saying it was "extremely" or "very bad" in 2021, compared to 25% in 2016. At the same time, slightly more youth now say it is "very easy" to obtain, up to 69% in 2021, from 64% in 2016. These changing perceptions have also been reported with the Monitoring the Future Study and the California Healthy Kids Survey data, as described in the MPI report.
* 74% of SAM youth in 2021 said marijuana was the Ist drug they had tried, before alcohol (16%) and tobacco (10%).
ii As reported in the MPI report, between 2009 and 2019 the number of emergency room discharges in SDC with cannabis listed as a primary diagnosis increased 690% from Ill to 877. From 2016 to 2020, there has been a 75% increase in marijuana exposure cases in SDC handled by the California Poison Control Center (88 to 154).
Process Used to Determine Need (1.5) To determine the greatest need for this grant project partners utilized the CV community survey, one-to-one conversations with residents, and feedback shared at public forums. In 2019, SANDAG partnered with CVPD to conduct a community survey. The results showed that illegal drug use was the second most common reason individuals avoided parks in the city; 1 5% noted that driving under the influence, illegal drug use, and marijuana dispensaries was a top concern for them; and illegal drug use was named as one of the top 4 priorities for CVPD identified by residents. This input, coupled with regional statistics, demonstrates both community concern and need for the greater education, prevention and enforcement proposed herein.
Project Description (Section 2)
How the Project will Address Needs/Project Goals and Objectives (2.1/2.2) The greatest needs and project goals which are directly related to the passage of Prop 64 include youth education, prevention, and intervention; parent and community education; preventing sales to minors at either legal or illegal recreational dispensaries; and addressing illegal dispensaries and delivery services. As such, CVPD, SBCS and SANDAG have designed a multi- pronged approach which combines these efforts into one cohesive program. Founded in 1971, SBCS is the largest provider of social service and community development programs headquartered in CV.
SBCS' years of experience serving at-risk and high-risk youth; wide range of integrated prevention, intervention, and treatment options for youth and families; and high level of trust and recognition within neighborhoods and among families will all contribute toward the success of the proposed program. SBCS will work closely with CVPD to provide education, prevention, and intervention services to CV elementary, middle, and high school youth (ages 6-18) and parents as an enhancement to a current program to meet the goals and objectives of PPA I (Goal I ). In the current climate SBCS has received an influx of referrals for both their diversion and prevention services. To support this need SBCS will work with CVPD to provide education, prevention, and interventions services using assessment driven case management and evidence-based program (EBP). To meet the goals and objectives of PPA (Goal 1 ). SBCS will serve a ' minimum of 75 youth referred by CVPD for diversion services in year I and 150 youth referred for both diversion and
prevention/intervention services each of the following 4 years of the grant. The target population will include elementary, middle, and high school aged youth and their families residing in Chula Vista. These populations will be prioritized for services, promptly screened utilizing the Family Well Being Assessment (FWBA) and assigned to a Youth and Family Development Associate (YFDA). The YFDA will act as a liaison between the CVPD and the CAT team and refer youth to diversion. Those youth referred for diversion services will not only receive education on the dangers of marijuana use, but also participate in individual or group counseling sessions utilizing one of SBCS's Evidence Based Practice (EBP) services. Based off the initial FWBA, youth who reported marijuana use/abuse will be referred to Seeking Safety EBP. For youth without an identified substance abuse need at assessment may be referred into the One Circle Foundation EBP for prevention-based services. These services will be further enhanced by ongoing community service/peer education activities, as well as quarterly marijuana education presentations/ monthly social media posts (coordinated jointly by SBCS and C\/PD) (Goal 2).
With strong ties to the local community, SBCS will also facilitate, in partnership with local and federal lawenforcement, quarterly parent education groups, both in English and Spanish. These educational groups will be conducted both virtually and in person, depending upon the client's needs, and will inform parents of the risks of marijuana use, including driving under the influence; dangers associated with illegal recreational dispensaries; as well as ways to discuss these topics with their children. Together, these activities will work to increase knowledge within the community, and decrease marijuana use among youth populations. Goals 3 and 4 will focus on law enforcement activities, including enforcement on illegal cannabis delivery businesses, investigating juvenile cannabis crimes, ensuring THC and cannabis products are not being sold in unlicensed locations, inspecting licensed cannabis businesses, and evaluating cannabis tips and complaints from the community, and educating juveniles and the community. In 2023 activities will be performed on an overtime basis until a detective can be assigned to this work full time in year two of the grant. For a detailed overview of the project goals, objectives and outcomes please refer to the Project Work Plan in Appendix L.
Rationale to Support the Selection of the Project (2.3) SBCS and project partners intimately understand the relationship between research and practice, and together have many years' experience implementing EBP models and proven practices with fidelity. The proposed project will utilize the FWBA, which uses the six domains of wellbeing identified in the Tasmanian Child and Youth Wellbeing Framework to define the components of child wellbeing and assist practitioners to identify areas where a child, young person or family is doing well, and areas where they may need some additional assistance. Additionally, two EBPs will be used: (1) Seeking Safety (SS), an EBP, present-focused counseling model designed to assist clients to attain safety from trauma and/or substance abuse. SBCS staff is trained and experienced in delivering this model and will utilize this intervention for any/all youth who have used/currently report use of marijuana. (2) One Circle Foundation Curricula provides motivational interviewing strategies based on EBP with a strong focus on positive youth development. This intervention takes the form of gender-specific group circles which are designed to increase positive connection, strengths, and competence in girls; and promote boys' and young men's safe and healthy passage through pre-teen and adolescent years. SBCS will utilize this approach to prevent marijuana use in those youth referred to the program and deemed "at-risk" for cannabis use. The law enforcement actions proposed here, including disorder policing, hot spot policing, street level drug enforcement, and problem-oriented policing, are described as effective and promising practices as relates to drug-related crime.
Extent to Which Existing Resources Will be Used (2.4) The youth services provided here for Goal 1 is an enhancement of SBCS' current CAT and Diversion services that are supported with funding from SDC and includes the provision of prevention and intervention services for youth ages 6-18 throughout the South Region of SDC.
The supplemental efforts here will be focused on youth residing or attending school within CV limits and preference will be given to those youth referred by CVPD with current marijuana offenses.
Current CAT services will be leveraged and all youth will have access to SBCS' Youth Prevention and Intervention (YPI) services which are leveraged through other funding sources and may include anger management, Cognitive Behavioral Therapy (CBT), educational resources including tutoring and after-school support, as well as access to wraparound supports for the entire family. For Goals 2,3, and 4 C\/PD has been working on creating investigative systems and inspection checklists that can be repurposed for this project.
Experience, Staffing, and Partnerships (2.5) CVPD will be the lead agency for this grant and Detective Chris Lawrence will act as the main point contact. a e Lawrence has 5 years in law enforcement and during his time with CVPD has spent the last several years exclusively managing and executing marijuana investigations. Detective Lawrence has executed 14 cannabis related arrests, 33 enforcement operations, and 31 presentations to over 2,000 participants. SBCS is a local non-profit organization with a 50- year history of developing and implementing youth prevention and intervention programs, including those funded by BSCC. The proposed project will fall under SBCS' Youth and Family Wellness Department, overseen by Sandy Keaton. Ms. Keaton has over 20 years of experience working with justice involved youth and programming. She will oversee the reporting and staff management, as well as serve as a liaison with CVPD. In addition, Ms. Keaton provides direct oversight to Mandy Miscevic, the Director of Youth Prevention, and Intervention Programming. Ms. Miscevic has 18 years' experience with SBCS, currently works closely with local law enforcement jurisdictions including CVPD and the Probation Department and oversees numerous juvenile programs. She will manage the day-to-day operations of the proposed program. The YFDA will act as a liaison to CVPD and the CAT/YPI teams. Two YFDA team members will be hired for this program (1 in year one, and 2 in year two). Each member will have a minimum of two years working with this population and assist in enrollment, screening and facilitation of educational components of the project; maintain a caseload of 20 youth, providing groups and individual case management. SANDAG has served as the regional clearinghouse for crime statistics in SDC for over 40 years, as well as an evaluation partner. Staff have undergone law enforcement background checks and are educated and experienced with action research. Octavio Rodriguez, Ph.D, will serve as the lead evaluator for this project with over 16 years of policy expertise and grant management experience through his work as a research scientist, writer and academic. Dr.
Rodriguez currently also manages four existing grant projects with the BSCC and has gained valuable insight from this hands on experience.
Project Work Plan (2.6) Please refer to the Project Work Plan in Appendix L.
Project Evaluation
How Evaluation Activities will be Incorporated in Project Phases (3.1) The Applied Research Division of SANDAG will serve as evaluator.
SANDAG has worked extensively with C\/PD and SBCS on numerous grants and projects, so there is a strong partnership to build on. To ensure ongoing monitoring and quality control of proposed program implementation, as well as documenting and assessing whether it is achieving the intended goals and outcomes, SANDAG will conduct both a process and outcome evaluation. SANDAG staff will be involved from the beginning of program development to ensure evaluation accurately measures program goals and objectives, to develop needed data collection tools, establish research timelines and protocols, and finalize the Local Evaluation Plan (LEP). SANDAG will create easy to read data dashboards documenting up-to-date information on client intakes, exits, and services received, which will be shared at meetings with partners to inform program implementation and the need for any midcourse adjustments.
Process and Outcome Measures (3.2) SANDAG has extensive experience with both process and outcomes measures and will work with the partners to develop the LEP and produce the final evaluation report that includes valid and reliable measures from multiple sources. Whenever possible, data from existing systems (e.g.,CAT) will be used. A list of potential process and outcome measures, including the research question to be addressed and the source(s) of the data is provided in the supplemental materials to this grant. Most of the outcomes are individual in nature and will focus on answering the question of how effective the model was and with whom. If awarded the grant, during the evaluation planning phase, all data collection procedures and instruments will be developed and finalized in collaboration with the key program partners to ensure valid and reliable data are collected.
Monitoring to Ensure Components are Implemented as Intended (3.3) Fidelity to model and program design is extremely important and as such, SANDAG staff will work with the partners throughout the grant period to understand the curriculum and proposed strategies, identify fidelity monitoring tools, and conduct surveys regarding perception of services received. When deviations from original strategies occur, these will also be documented, including the reason why.
Plan for How to Collect and Evaluate Data (3.4) SANDAG will work closely with the partners to utilize existing systems whenever possible. Baseline data will include crime data (e.g., calls for service, arrest, code violations) and individual level data. SANDAG staff have required background checks and familiarity and experience with the data systems that will be used to store and transfer data for the project.
Methodology that will Assess if Intended Outcomes Achieved (3.5) As described in Table 1 (and will be finalized in the LEP), a mixed- method, quasi-experimental design will be employed to measure change over time among participants. Descriptive, bi-variate, and multi-variate analyses will be conducted to describe the population and identify and factors predictive of success. As noted earlier, data results will be shared throughout the grant period with program stakeholders to inform program implementation and management.
N Prop6P4roPjHec&tSWGorraknPtlParnogram I
Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, activities and services, responsible parties for those activities and services, and estimated timelines. Completed plans should (1 ) identify the project's top goals and objectives; (2) identify how the top goals will be achieved in terms of the activities, responsible staff/partners, and start and end dates; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for five (5) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. Include data and sources that will be used to measure project outcomes.
Appticants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application (1) Goal: > Prevent or decrease use of marijuana among youth at-risk. (PPAI ) Objectives
(A., s'i etc.)
> (A) Within the City of Chula Vista provide diversion case management and prosocial activities to youth identified by law enforcement, schools, and communities entities at risk for marijuana use and abuse.
> (B) Provide referrals to substance use or mental health treatment when needed to case managed youth.
> (C) Provide psycho-educational and therapeutic groups for participants within the City of Chula Vista.
Process &
Outcome
Measures:
> At least 90% of youth receiving case managed-services will successfully complete program goals within approximately 90 days.
> At least 90% of youth receiving case managed services will demonstrated decreased needs as measured by the Family Well Being Assessment (FWBA) Project activities/services that support the identified- goal and objectives:
> Enroll 75 diversion youth in case management services and programming in year one.
> Enroll 'l 50 diversion and prevention youth in case management services and programming per year during years 2- 5. > Facilitate weekly evidence-based psycho-educational and/or therapeutic groups for youth participants
> Conduct I a month pro-social community service activities for youth that include marijuana and substance use prevention and educational information.
Responsible
staff/ partners
Timeline
Start Date End Date
> SBCS > 5/1/2023
>5/1 /2024
>5/1 /2024
>5/1 /2024
> 4/30/24
>4/30/28
>4/30/28
>4/30/28
List data and sources to be used to measure outcomes: > survey responses and treatment/sutcome data from SBCS Efforts to Outcomes database which tracks all participant data (2) Goal: > Increase public awareness of the risks of cannabis use, and dangers associated with illegal dispensaries (PPA2)
Objectives
(A., B., etc.)
> (A) Conduct presentations to educate youth, parents, and community members on marijuana use Process &
Outcome
Measures:
> At least 85% of participants will demostrate increased understanding of the risk of juvenile marijuana use through one or more survey responses Project activities/services that support the identified goal and objectives:
> Conduct a total of 4 youth, comminity, or parent presentations in year one
> Conduct at least 4 social media posts per year during years 2-5 > Conduct at least 4 youth presentations per year during years 2-5 > Conduct at least 2 community presentations per year during years 2-5 > Conduct at least 2 parent presentations per year during years 2-5 Responsible
staff/ partners
Timeline
Start Date End Date
> CVPD/SBCS > 5/01/2024 > 4/30/28
List data and sources to be used to measure outcomes: > survey responses and social media engagemert metrics (clicks, shares and likes will be measured on social media posts) 1 (3) Goal: > Ensure businesses are complying with cannabis laws (PPA3) Objectives
(A., s'i etc.)
> (A) Ensure legal cannabis businesses are complying with municipal codes and state laws > (B) Ensure local businesses are complying with municipa1 and state cannabis laws Process &
Outcome
Measures:
> A decline in illegal cannabis operations in the City of Chula Vista Project activities/services that support the identified goal and objectives:
> Conduct 8 cannabis inspections per year
> Conduct 8 minor decoy evaluations per year
> Provide 1 training session to cannabis businesses per year > Test hemp and CBD products for THC and pesticides when found Responsible
staff/ partners
Timeline
Start Date End Date
> CVPD > 5/01 /2023 >
4/30/2028
List data and sources to be used to measure outcomes: > calls for service/crime/arresUcitat on records froh CVPD and the Automated Regional Justice Information System, investigation tracking sheets and code enforcement checklist results
(4) Goal: > Address cannabis related crime in the Chula Vista area (PPA3) , Objectives
(A., s'i etc.)
> (A) Monitor the community for illegal cannabis activity > (B) Investigate cannabis related crimes,
> (C) Identify and investigate illegal cannabis businesses, > (D) Coordinate enforcement action against illegal cannabis business operations > (E) Educate officers about cannabis laws
Process &
Outcome
Measures:
> A decrease in drug related calls for service and drug offenses one-mile around legal dispensaries > A decrease in cannabis related crimes
Project activities/services that support the identified goal and objectives:
> Evaluate community complaints and tips
> Conduct 2 surveillance operations per quarter
> Proactively identify and investigate illegal cannabis business activity > Conduct 1 enforcement operation per quarter
> Investigate cannabis related crimes
> Investigate juvenile cannabis crimes
> At least 2 officers will attend 2 cannabis related trainings per year Responsible
staff/ partners
Timeline
Start Date End Date
> CVPD > 5/01/2023 >
4/30/2028
List data and sources to be used to measure outcomes: > calls for service/crime/arrest/citation records froh CVPD and the Automated Regional Justice Information System and investigation tracking sheets, training materials from officer trainings
2 Additional Information Attachment
Cited Statistics
Data on the SAM Program available at: https://www.sandaq.orq/data-and- research/criminal-justice-and-public-safety/criminal-justice-research-and-clearinqhouse Data from the Marijuana Prevention Initiative Report is available at:
www.ccrconsultinq.orq/mpi-resources/documents-data
Information on the Family Well Being Assessment is available here:
https://www.stronqfamiliessafekids.tas.qov.au/ data/assets/pdf file/0016/5551/3-Child- and-Family-Wellbeinq-Assessment-Tool.pdf
Table 1
Process Questions Possible Variables of
Interest
Possible Data Sources
What were the number and
characteristics of the
program participants?
Demographics, treatment
needs, prior juvenile
justice involvement
Probation Case
Management System
(PCMS); FWBA; SBCS
intake form
What was the level and
type of services received?
Type, dosage, completion
status
SBCS treatment and
case management
tracking (Efforts to
Outcomes ETO)
How many educational
sessions were provided
and by whom?
Attendance and topics of
community educational
forums
Attendance sheets
How many law
enforcement
operations/inspections and
code compliance checks
were conducted?
Number, type, and
outcome (e.g., arrests,
citations) of law
enforcement operations
and compliance checks/?
Excel tracking form
What was the level of
satisfaction with services?
Did program meet client
needs, staff helpfulness,
areas or improvement
Client post-survey
Was program implemented
as designed, what lessons
were learned?
Fidelity to model and
program design
Stakeholder surveys;
focus groups; fidelity
monitoring tools
Impact Questions Possible Variables of
Interest
Possible Data Sources
Did participants risk of
substance use improve?
Increased FWBA scores FWBA
Did participants understand
of the risk of marijuana use
increase?
Change in knowledge
between post educational
sessions
Pre and Post
assessments
What impact did the project
have on crime in the
surrounding areas of the
dispensaries?
Changes in crime 1-mile
around the legal
dispensaries; calls for
service; drug-related
arrests
CVPD crime data; ARJIS
data
coppECvioN8 @% jQi
PLANNING ANDg 04 € z kg
GRANT PROCiRAMS %d ffl %l N
a<tlil!lm@(Tl;ibJ)IrffllCl !-M41(*lillNu("lW'll4iuiJiWtlil'.l';lll'lil'llfl'lJtillW-I 11 € i i i i i n i 81 € 81 Ill i " ' """"""" ' " ""-'!!&nlMilP i&i ll ln'lffl l ITI l}I" ' :- ' F'ropositiij.4 Grant'P:r6g(4i..Co,hq-rt 3 a.)ppplii*rit',:TheCityofChulaVista "'-"""""""-""""""""' """"' Project Budget: Enter estimated costs for reimbursement for the full grant term.
Note: This top table w/// auto-populate based on the inh>rmation entered in the secth>ns be/ow.
Budget'Line 6'm" - ' . - _' - " ' - aa - -" " " a ' - ' - " a -" ' " "'. € a'5p7ffSa;
1. Salaries and Benefits $1,195,408
2. Services and Supplies $202,000
3. Professional Services $0
4. Non-Govemmental Organizations (NGO) Conttacts $804,302
5. Equipment/Fixed Assets $92,000
8. Daka Collection/Enhancement $0
7. Program Evalualton $245,000
8. Sustainabiliiy Planning $0
9. Other (include any travel and/or training costs) $50,000
40. Financial Audif (Up fo $25,000 may be allocated for an end of pmjec[ financial audit.) $6 n 1. Indirect Costs/Administrative Overhead (Costs may be charged sr an amount nril lo exceed Fan percent (10%) of the arJual ldal dker:l project cosls.) $119,540 TOTAL $2,708,25 €
al. '8;ilarie:s,'p550 Bene'fits '. ' a::' ' ,a" " -' a - ' = - ' " ' " - ' " a " ': ' - '- " ' " a Title (% FTE o3_ Hourly Rate) & Benefits Grant Funds Example (Hourly): Fiscal lianagtt S60lliour x TO liauts/month x 3 years = S21,600 + beneTiis @ 22% = 84,752 $26,352 Example (FTE): Counselor 25 FTE @ $60,000 x 3 years = 545.000 $45,000 Prop 64 Cohork 3 Detective 1.O FTE Annual Salary and Benefits (Year 2) $180,741 Prop 64 Cohork 3 Detective 1.O FTE Annual Salary and Benefits (Year 3) $189,778 Prop 64 Cohork 3 Detective 1.O FTE Annual Salary and Benefits (Year 4) $199,287 Prop 64 Cohork 3 Detective 10 FTE Annual Salary and Benefits (Year 5) $209,230 First Year Over Time Officer Assistance OT rate of $87.79/HR x 250 hours + $318.25 (Medicare) $22,266 Operation and Investigation Over Time Officers 5 0fficers ak $87.79/HR x 600 hours over 5 years+ Medicare $267,199 Operation and Investigation Over Time Agent 4 Agent at $97.86/HR x 600 hours ovey 5 years + Medicare $59,569 Operation and Investigation Over Time Sergeant 1 Sergeant ak $110.66 x 600 hours over 5 years + Medicare $67,358 TOTAI $1,195,408
S4jaries gr.d,Ei,4nefi: jah'at%:'..:"'},' a '- ' -..'-"-2)',', . =.., ,; ',, 'J ' . , '. _ _ -,, ," ' _- , : " ": a. "a" - ' " "'l ".:'l " - ="., a ' -$779,015 for Prop 84 Cohork 3 CVPD detective pay and benefits (May 1, 2024 to March 31 2028) -$22,266 for Prop 84 Cohori3 CVP[) first year officer assistance o250 hours of overtime for the overlapping grant period oFor the fitst year of Prop 64 Cohork 3, Cohork 2 will overlap from April 1. 2023 to April 30, 2024. Due to staffing limitations, an officer on overtime will perform the duties associated with Cohort 3 until Cohort 2 is completed. When Cohork 2 is completed, a detective will be assigned to Cohort 3. -$394,126 ko fund operation and investigations overtime ol O hours per month for 5 officers/detectives, 1 Agent, and 1 Sergeant oSome of the operations will occur afier hours and on weekends, on overtime. to be effective. A typical enforcement operation requires a Sergeant, an Agent, 4 undercover detectives, and a uniformed officer. A basic enforcement operation lasts approximately 5 hours, until the arrest or citation is completed. An arrest report takes approximately 3 hours to complete. A basic enforcement operation yields at least one cell phone. which holds a wealth of information about illegal cannabis operations. To access the infomiation contained inside a cell phone, a search warrant must be wriffen. Writing a search warrant for a cell phone, and coordinating approval for it, takes approximately 3 hours, processing can take up to 10 hours. Investigating juvenile cannabis sales requires multiple social media search warrants, which take approximately 3 hours each.
Processing the information from the search warrant teturns can take up to 40 hours. Taking further enforcement action based off investigations and search warrant retums, such as executing a search of a business, building, or an arrest warrant, would require an additional Officers and Sergeants. Previous search warrants on illegal cannabis dispensaries required more than 20 0fficers, many of which were on overtime. The tegular activities of Cohort 3 will consume a majority of the assigned Detective's time.
Some of the investigations will need to be completed on overtime with the assistance of other Detectives.
2. Servicei and Supplies
Desciipuon of Services or Supplies Calculation for Expenditure Grant Funds Exampki: Stiliporlive Services (btis passes. gas
cards offii.e suppl:es, uniTonns)
S350 x 50 Pariicipants for each of the 5 yeats
$87 500
Investigation laptops $3500 x 8 investigators $28,000 Vehicle trackers $1000 x TO $10,000
Photo Camera $625 x 8 $5,000
Button Camera $400 x 5 $2,000
Enfott.ement Buy & Bust Funds $7 ,500 $7,500
Outreach supplies $7,500 $7,500
Level Ill Body Armor $2380 x 21 $so,ooo
Surveillance van update and repair $85,000 $85,000
Maintenance of Detective vehicle $7,000 $7,000
- - "' """" ' - TOTAL $2-02-,000
Seffiices and Su6pl}eiNarritR:e: ',' - ' = - ' " " € Social media and cell phone search warrant retums require extensive computing abilities to process their data, which overwhelms standard computers. High-perTormance computers are necessary to operate the programs needed to forensically examine the data on the cell phones. The High-perTormance laptops will allow social media and cell phone search warram retums to be processed easier and quicker ihan current machines. The mobility of laptops will allow ihe investigation to be conducted in flexible locations if needed.
€ Surveillance and tracking operations require multiple officers for extended durations. Technology can reduce the number of offlcsrs required, enhance the safety of the operation, and gather important evidence. The Prop 64 Cohort 2 Detective has relied heavily on the CVPD Special Investigation Unit and Narcotics Enforcement Team for assistance. 8 cameras would be provided to the officers assisting with sutveillance to gather evidence for investigations and prosecution. aPrevious cannabis enforcement operations required vehicle trackers, which helped identify stash houses and coconspirators. Many of the trackers were losi as vehicles were tracked or removed by the suspects. CVPD Special Operations, whR.h is the parent unit of NET and SILI, have lost multiple trackers which has compromised the ability tO gatlter important information Wfien requested by tlte COHOrl2 DeteCiiVe It iS underSfOOd tl'at a perCentage Of deployed traCkerS Will le 10St, found b7 the SuSpeCt, Or otherwise forfeited. 10 vehlt.le trackers would replenish the supply of lost trackers. aMinor decoy operations have required multiple officers to be close to the decoy for their safety and to gather evidence. The unusual proximity of the officers has alerted possible illegal businesses to the decoy operation. Covert button cameras for decoys will increase the safety of the decoys and success of the operations, while recording evidence for prosecution.
aBuy and bust funds - To identify illegal businesses and their supply locations, multiple cannabis buys of increasing amounts must be performed. An ounce of illegal cannabis costs approximately $400, with muRiple purchases required to identify the illegal opeirators. The funds will be expended over the 5 year grant peiiod. aFlyers, tablecloths, kee give away items. Awell-organized display table with free items encourages engagement while conducting outreach and community presentations.
Increased community engagement would allow education and informaiion to be shared mor effectively while peforming community presentations. The funds will be expended over the 5 year grant period dun'ng events. %VPD Special Operations unit is comprised of 21 [)etectives, Agents, and Sergeants. CVPD Special Operations will be the pnmaty group assisting the Prop 64 Cohort 3 nplprliiip iuilh pnfrirrpmpnl qnrl qurvpillqnrp nnprmlnru. I)rpttinuit rqnnqhiq rliqnprutqni qpairrh ittprrqnlq nliliiprl zll rif rln)n Qnpriql nnpralinnq nurinri nrpiiinnq rliqniiniiatv 3:'ProfeiiioNal -Se#?6ffis "" = ' " ' - - " - ' " ' " -- - " '- "-" =" ' "" '. ' " " " " " " '.' " " Description of Professional Service(s) Calculation for Expenditure Gram Funds Example: Contract vtifh Social Marketing Firm to
design contentforiiyebsite social media channels
and stipport
Initial year 550.000 (or design and implementation
Each subseqyient year techrucal support and ongoing monitoring/maintenance for websife $15,000 per year (l)l' 4 years
$110 000
$0
TOTAL $0
Pro.fessional Services Naiyatjy': . _ ' ,, _ .
N7A
4.?lor;-Gpver.nrnp@til0rganizations(3GO)Subcoiitracts " " Descnption of Subcontract Calculation for Expenditure Grant Funds Example: NGO Coniracl To be identiTied Cannabis Prevention Classes S150 x 24 classes per year (x 5 years) $18,000 SBCS Year 1 (1 employee) $84,835
SBCS Year 2 (2 employees) $171,356
SBCS Year 3 (2 employees) $175,468
SBCS Year 4 (2 employees) !5182,624
SBCS Year 5 (2 employees) $190,CH9
TOT ALS $804,302
Non)Goverrimentat Organizati6ns (NksO)'Subcontra67s Narrative: , ' , ' " SBCS is the NGO parinered with CVPD for this grant SBCS will hire two Youth and Family Development Associates (Y FDA) team members for this program (1 in year one, and 2 in year two). The YFDA will work j 00% for the program providing education, prevention, and imeiventions services using assessment driven case management and evidence-based program (EBP). To meet the goals and objectives of PPA (Goal j ). SBCS will serve a minimum of 75 youth referred by CVPD for diversion services in year j and j 50 youth referred for both diversion and prevention/intervention services each of the following 4 years of the grant. The YFDA will maintain a caseload of 20 youth, providing groups and individual case management.
6.,EiuipnienUFix(id.Assets" " _' . ',_'... -
Descrlplion of EquipmenUFixed Asset Calculation for Expense Grant Funds Example' Purchase of Vehicle 4X4 Truck and tOW packaCJe aS availa5fe (Markei Value) $85,000 Purchase Detective Vehicle $40,ODD MSRP of mid size SUV + $10,000 for police equipment outfiiiing $50,ODD Covert Vehicle Camera $16,000 per camera * $5000 warranty x 2 cameras $42,000 TOT ALS $92,000
E.Jimei)t/FiJ%'setsaNarrative;" " " " ' - " ' a " " " " - € The Prop 64 Cohork 2 Detective travels throughout Chula Vista to do presentations and throughout San Diego County to conduct surveillance on illegal cannabis deliveries.
For example, a Cohort 2 enforcement operation that began in Chula Vista, ended with a search warram on a facility in Fullerton, with extensive surveillance in EI Cajon. A vehicle was not funded by Cohort 2 for the Detective. undercover fleet vehicles at CVPD are limited and an additional assigned detective vehicle will help further the goals of the Prop 64 Cohorf 3 Detective.
aSurveillance and tracking operations require multiple officers for extended durations. Technology can redut.e the number of officers required, enhance the safety of the operation, and gather important evidence. The Prop 64 Cohon 2 Detective has relied heavily on the CVPD Special Investigation Unit and Narcotics Enforcement Team for assistance. Many times, multiple locations must be surveilled at the same time. The Cohort 2 Detective has had to reduce surveillance, often compromising missions, due to the unavailability of officers to assist. Coveri vehicle cameras would allow the Cohort 3 [)etective to safely surveil areas with minimal officers, while gathering evidence for cases. A 5-year warranty for covert vehicle cameras will ensure the cameras operate for the duration of the grant. !),., pita Colle_ction'/Enhancemen € '
Descrlption Grant Funds
Example. Data ad lioc reporting and upgrades for BSCC Quarfedy Progress Report measures @io;apg $0
TOTAI $0
N{A
7. Prqgram E_valuation . .. ia
Descrlption Grant Funds
Example Coniract with ABC Researchers to develop Evaluation Plan, Flnal Repoil, and assist viitli Quarterly Progress Reports $25,750 SAN[)AG Program Collaboration and Evaluation Plan Development $19,500 SANDAG Dashboard Creation and Maintenance $62,500
SANDAG Data & Survay Creation, Training, and Cleaning $26,100 SANDAG Reporting - Quarterly and Final $138,900
TOTAL $245,000
Program'EvaluationNafrative: ,
The funds requested are to support project evaluation services by SANDAG. SANDAG will ensure ongoing monitoring and quality control of proposed program implementation, as well as documenting and assessing whether it is achieving the intended goals and outcomes. SANDAG will conduct both a process and outcome evaluation. SANDAG staff will be involved from the beginning of program development to ensure evaluation accurately measures program goals and objectives, to develop needed data collection tools, establish research timelines and protocols, and finalize the Local Evaluation Plan (LEP). SANDAG will create easy to read data dashboards documenting up-to-date information on client Intakes, exits, and services received, which will be shared ak meetings with pariners to inform program implementation and the need for any midcourse adjustments
8.,Sfistainability Plan61.n(j
Description Grant Funds
Example: Room renlal for quarterly strategic planning meeiing Tor community & gov't partners to continue services post-award S8,575 $0
TOTAI $0
Qustainability Plinning Narrativi:
N/A
9. Other (Travel, Training, etc.)
Description Calculation for Expense Grant Funds
Example: Training Classes fot Enforcement Ofliceis S2 50Ci/partipanl x 3 participants, includes itanung costs_ travel, and per diein. S7,!i00 BSCC Prop 64 Cohon 3 siaff traininq $1.250 x 4 oarticioants: includes travel. hotel. and per diem $5,000 CNOA Traininq For Enforcemem Officers $2,'CNO 6er'ptirfic!pan!'x'2 (iatjcipa6ts'for5'years: !ncludes'traininq costs and accomodations $20100 Califomia Cannabis Control Conference $1 793 x 2 participams for 5 vears: includes travel, hotel, traininq costs, per diem 117,930 Other Cannabis and Investigator Trainings $6,970
TOTAL $50,00 €
Oth'er (Travel, Training, etc.) Narratm:
$5,000 for Prop 64 Cohort 3 orientation with 4 pariicipants - $1,000 flights ($250 round trip x 4) and $4,000 hotels ($250 per night for 4 nights x 4) Two officers to attend CNOA (5 days)
a The Califomia Narcotics Officer Association is the preeminent training program for drugs and narcotics, including cannabis. CNOA conference offers multiple days of training on controlled substances including cannabis. There are special classes for cannabis investigations and awareness. By sending the Cohon 3 Detective, and another officer, knowledge of cannabis laws and investigations can be spread through patrol. a2022 Registration $665 X 2 = $1330, $200 hotel per day (4 days) x 2 = $1600, $49 meals per day (5 days) x 2 = $490, Transportation $300) x 2 = $600 for a total of $4,020 €Annual cost of $4,020 x 5 = $20, j 00
Two officers to attend Califomia Cannabis Control (2 days) aCalifomia Cannabis Control is a conference with the [)apartment of Cannabis Control and cities that have legalized cannabis sales. The conference helps cities to identify potential issues and address them before developing into problems. The conference also shares informaiion about cannabis laws and regulations. a2022 Registration $995 x 2 = $'l,990, $200 hotel per day (2 days) x 2 = $800, $49 meals per day (2 days) x 2 = $j 96, Transportation (unknown-$300) x 2 = $600 for a total $3,586
€Annual cost of $3,586 x 5 = 17,930
nlhsr rtinnhhis nr invpslinmive lrsininn $6 Fl7n
IO.aFinanqi;l Aiiait " . " ' 1, . _ i,
Description Grant Funds
Example Contract with XYZ Certified Public Accouniant to provide final fiscal audit $25,000 TOTAL $0
Financiql Audit Narrptive: - - - '. +.
1 *. Indirect. Costs " ' .-,_= . = !
[)escription: Indirect costs may be charged ak an amount not to exceed ten percent (1 0%) of the actual total direct project costs. Grant Funds TOTALI $li9.540
IndirectCostsNarrative: " "" "
$1 '19,540 Indirect costs, 1 0% of CVR:)'s Salaries and Wages at $1195,407 ,s G T H @,t 4/,
'p
-' SB -
CS
('io S
'% u N S'X
November 7, 2022
City of Chula Vista
Maria V Kachadoorian,
Roxana Kennedy, Chief of Police
ChulaVista, California 91910
Ms. Kachadoorian and Chief Kennedy:
Please accept this letter on behalf of SBCS to indicate our support and commitment to the City's cooperative application to the Board of State and Community Corrections (BSCC) for the Proposition 64 Public Health and Safety Grant Program. We have a successful history working collaboratively with the City and in particular, the Chula Vista Police Department to enhance the wellbeing and safety of residence of Chula Vista. Tmough this grant, SBCS will work closely with CVPD to provide the necessaiy resources to ensure youth and families have the information and supports to understand the effects of marijuana and prevent misuse among youth.
Since 1971, SBCS has been working to transform communities to support the well-being and prosperity of children, youth, and families throughout San Diego County. SBCS is located at 430 F Street in Chula Vista, California, and is currently in good standing with the California Secretary of State (EIN: 95-2693142; DUNS: 113407779). As part of our Youth Prevention and Intervention continuum, SBCS will leverage and enhance our Community Assessment Team (CAT) and Juvenile Diversion services to include a priority pathway for those yorith at-risk for marijuana use and those with marijuana offenses within the City of Chula Vista. Utilizing evidence-based practices, SBCS will facilitate individual and group counseling, provide wraparound services to youth and their families, and link youth to additional supports in the community based on their assessment driven service plan.
We look forward to continuing our partnership and working together to benefit our great community.
Sincerely,
ff'
Kathryn Lembo
President & CEO
November 13, 2022
401 B Street, Sui(e 800
San Diego. CA 92101-4231
(619) 699-1900
Fax (619) 699-T90S
sar'idag.org
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Board of State and Community Corrections
Subject: Letter of Commitment for Chula Vista Police Department's Proposition 64 Cohort 3 Public Health and Safety Grant Program Request for Proposal Dear Evaluation Committee:
The Criminal Justice Research Division (CJRD) of the San Diego Association of Governments (SANDAG) supports Chula Vista Police Department's (CVPD) proposal to the Board of State and Community Corrections (BSCC) for its Proposition 64 Public Health and Safety Grant Program, Request for Proposals Cohort 3. The proposed project will address both the public safety and youth development and prevention components of the proposal.
CVPD will partner with South Bay Community Services (SBCS), one of the most respected non-profit organizations in San Diego County, to implement a two-prong approach of both enforcement and youth prevention and intervention services to address the local impact of the legalization of cannabis in the City of Chula Vista. CVPD will focus on code compliance to monitor legal dispensaries and target illegal ones, including ensuring legal dispensaries are not selling products to youth under the age of 21. In concert with enforcement and compliance, SBCS will implement evidence-based diversion, prevention, and intervention services to increase awareness of the harm of marijuana, offer supports and linkages to youth and families to who are at-risk of abuse, and provide educational outreach to parents to raise their awareness of the risk and accessibility of related marijuana use among youth.
At differenttimes, CJRD has successfully partnered with both CVPD and SBCS on numerous other federal and state funded projects. CJRD has trusting and long-standing relationships with each organization, as both are deeply committed to using data to drive their practices. For this project, aRD will serve as the outside evaluator and conduct a process and outcome evaluation to measure how the project was implemented and what effect it had on the target population. Further, in this role, CJRD will work with CVPD and SBCS to develop the Local Evaluation Plan, provide timely data to drive decisions, and complete and submit the Final Local Evaluation Report, in accordance with instructions outlined in the in the Prop 64 proposal.
CVPD and SBCS have a history of working together address the welfare of the community, with success is supporting victims, at-risk youth, and families dealing with domestic violence. Both organizations are highly respected in the community and dedicated to carrying out their missions to serve the residents of Chula Vista through the provision of evidence informed practices. aRD is excited to again partner with CVPD and SBCS on this project and support this application to the BSCC Proposition 64 Cohort 3 grant.
Sincerely,
(%dAta E=tm'e
Cynthia Burke, Ph.D.
Senior Director, Data Science
City of Chula Vista
BSCC 945-22
APPENDIX A
PROPOSITION 64 PH&S GRANT PROGRAM COHORT 3
SCORING PANEL ROSTER
Wl'tf!je'!!!!t'!:l'ktJr::':'t!t'!lb'W"i!it"j'i'!l'F'".j:j![!m:tjf:"!!l'ffiW'i'ill'i'<"!'iJ':PmiWO&!At:&!!W!t'i',t'iS{?alffl!aJ!'R' * j L -{J li aia
U;"i91u:!)'(Ha!!lila'fi.!'lm!!l'fflf!Wl"!iff'M'lffAW!'t'="W'!(t!!!!! !!l ma.€ @e!t!F'ilff!ff4'44!!Uu...'.tl mam! f W'II ff 1 I
Guillermo Viera Rosa
(Chair)
BS:C Boaia fileri*ber
Director, Div. of Adult
Parole
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CA Department of Corrections
and Rehabilitation
2 Devin Gray Policy Research Department of Cannabis Control - Policy and Research Division
3 Jim Keddy Director Youth Forward
4 Ata Khan Planning Manager City of Pomona - Development Services
5 Charles Smith Commander Department of Cannabis Control - Law Enforcement Division
6 America Velasco
Pre-Trial Services
Coordinator Solano County Superior Court
City of Chula Vista
BSCC 945-22
APPENDIX B
CRITERIA FOR NON-GOVERNMENT AL ORGANIZATIONS RECEMNG PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT FUNDS The Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Program Cohort 3 Request for Proposals (RFP) includes requirements that apply to non-governmental, community-based organizations. Grantees are responsible for ensuring that all contracted third parties continually meet theserequirements as a condition of receiving Prop 64 PH&S Cohort 3 funds. The RFP describes these requirements as follows:
The Prop 64 PH&S Grant Program Cohort 3 RFP includes requirements that apply to non-governmental organizations that receive funds under this grant. All grantees are responsible for ensuring that any contracted third parties continually meet these requirements as a condition of receiving Prop 64 PH&S Grant Program Cohort 3 funds.
The RFP describes these requirements as follows.
Any non-governmental organization that receives Prop 64 PH&S Grant Program Cohort 3 funds (as either subgrantee or subcontractor) must:
* Have been duly organized, in existence, and in good standing for at least six months prior to the effective date of its fiscal agreement (i.e., December 1, 2022) with the BSCC or with the Prop 64 PH&S grantee. Non-governmental entities that have recently reorganized or have merged with other qualified non-governmental entities that were in existence prior to the six-month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the grant agreement with the BSCC or the start date of the grantee-subcontractor fiscal agreement. * Be registered with the California Secretary of State's Office, if applicable; * Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship);
@ Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable; and
* Have a physical address.
Non-Governmental Organizations (NGOs) include: community-based organizations (CBOs), faith-based organizations (FBOs), nonprofit organizations/501 (c)(3)s, evaluators (except government institutions such as universities), grant management companies and any other non-governmental agency or individual. Note: These criteria do not apply to qovernment orqanizations (e.q., counties, cities, school districts, etc.).
City of Chula Vista
BSCC 945-22
APPENDIX B
CRITERIA FOR NON-GOVERNMENT AL ORGANIZATIONS RECEMNG PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT FUNDS In the table below, provide the name of the Grantee and list all contracted parties.
Grantee: City of Chula Vista
Name of Contracted Party Address Email / Phone Meets All Reauirements
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Grantees are required to update this list and submit it to BSCC any time a new third-party contract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Prop 64 PH&S Grant Program Cohort 3 RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.
The BSCC will not disburse or reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
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