RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH
WINBOURNE CONSULTING INC. TO PROVIDE PROJECT
MANAGEMENT SERVICES FOR RECORDS MANAGEMENT
SYSTEM
WHEREAS, the Police Department relies on its Records Management System as the core repository and tracking system for most police department records, including but not limited to crime reports, arrest reports, investigative reports and vehicle impounds; and
WHEREAS, the existing Records Management System is obsolete, inefficient, and past its lifetime; and
WHEREAS, the Police Department is seeking a professional services agreement to provide expertise and project management services to assist the Department with the effective and timely upgrade of the Records Management System; and
WHEREAS, because of their specific expertise and track record of success , the Police Department is requesting to waive the formal bid requirement and approve the agreement with Winbourne Consulting to provide project management services for the upgrade of the Records Management System as allowed by Chula Vista Municipal Code section 2.56.110(H)(2); and
WHEREAS, Winbourne Consulting, LLC warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required to the City in accordance with the time frames and the terms and conditions of the agreement; and
WHEREAS, the negotiated agreement with Winbourne Consulting, LLC shall have an initial term through June 30, 2024 with one, one-year optional extension authorized.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the Project Management S ervices Agreement for Records Management System , between the City and Winbourne Consulting, Inc., in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the City Manager to execute same.
Presented by Approved as to form by
Roxana Kennedy Jill D.S. Maland
Police Chief Lounsbery Ferguson Altona & Peak
Acting City Attorney