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August 8, 2023
ITEM TITLE
Agreement Amendment: Approve the Third Amendment to the Agreement with World Advancement of Technology for EMS and Rescue (W.A.T.E.R.)
Report Number: 23-0194
Location: No specific geographic location
Department: Fire
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt a resolution approving the third amendment to the agreement with World Advancement of Technology for EMS and Rescue (W.A.T.E.R.) to incorporate updates to support and maintenance and scheduled fee increases for a one-year period, one option to extend, and a not-to-exceed amount of $100,000 for the two-year period.
SUMMARY
The Chula Vista Fire Department delivers quality Basic Life Support (BLS) and Advanced Life Support (ALS) services to residents, visitors, and employees every day. A vital component of this service relies heavily on the resuscitative equipment that is carried on all apparatus. Such essential equipment includes cardiac monitor/defibrillators and Autopulse CPR devices. The Fire Department has been using Zoll Medical Corporation to purchase cardiac monitor/defibrillators and Autopulse CPR devices through a sole source agreement. In addition, the Fire Department has an existing contract with World Advancement of Technology for EMS and Rescue (W.A.T.E.R) for patient care software that integrates with the Zoll equipment and dispatch systems to create and store medical records for all EMS activity.
The Fire Department is recommending amending the two-party agreement between W.A.T.E.R and the City to include various updates to support and maintenance as well as scheduled fee increases.
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ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with CEQA, and has determined that the activity is not a “Project,” as defined under Sectio n 15378 of the state CEQA Guidelines. This is because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
None applicable.
DISCUSSION
The Fire Department entered into a contract with World Advancement of Technology for EMS and Rescue (W.A.T.E.R) in 2014 with the approval of resolution 2014 -154. This software integrates with dispatch call information, cardiac monitors and Autopulse CPR devices. This software collects and stores patient medical charts from the devices and stores the information as part of the patient care records. This technology allows the Fire Department to provide improved medical care for patients and streamline information to assist with diagnosis and treatment while on emergency medical calls for service.
The Fire Department is recommending amending the two-party agreement between W.A.T.E.R and the City to include fee increases and additional language regarding support and maintenance. The quoted price for one year of support and maintenance is $44,750. Staff is requesting approval of this amendment for a one - year period with an option to extend for one additional year, that would expire June 30, 2025 with a total not to exceed amount of $100,000 for the two-year period.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no General Fund impact for this contract. The contract costs are included in the fiscal year 20 24 adopted budget for the Ambulance Transport Services (ATS) Enterprise Fund and no additional appropriations are needed at this time.
ONGOING FISCAL IMPACT
There are no ongoing costs to the General Fund. Ongoing contract costs are included in the ATS Enterprise Fund expenditure plan and will be considered as part of the annual budget development process.
ATTACHMENTS
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Attachment 1: W.A.T.E.R. Third Amendment
Staff Contact: Emily Folker, Principal Management Analyst; Raymond Smith, Deputy Chief