99999.91145\40977898.2
Page1of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021
LEGAL SERVICESAGREEMENT
CITY OFCHULA VISTA
AND
BESTBEST & KRIEGERLLP
ThisLegalServicesAgreement (“Agreement”) is enteredinto February21, 2023 (“Effective Date”), byandbetweentheCity of ChulaVista (“City”) andBestBest & KriegerLLP (“Attorney”).
RECITAL
Attorneyrepresentsit is qualifiedby virtueof experience, training, education, andexpertiseto accomplishtheservicesto beprovidedunderthisAgreement.
AGREEMENT
THEPARTIESMUTUALLY AGREEASFOLLOWS:
1. Term of Agreement. This Agreementshall cover servicesrenderedfrom the first communicationbetweentheCityandAttorneyuntilone-yearaftertheEffectiveDate. Notwithstanding theoriginaltermabove, theCity hastheoptionto extendthetermof thisAgreementfor upto five (5) one-yearincrements. TheCity Attorneyshallbeauthorizedto exercisetheoptionsto extend. If City exercisesanoptionto extend, eachextensionshallbeonthesametermsandconditionshereinunless otherwiseamendedin awrittenamendmentbetweentheparties.
2. Servicesto be Provided. The servicesto be performedby Attorneyshall consistof the performanceof any andall tasksandservicesreasonablyrequiredto advise, assist, andfully and competentlyrepresenttheCityin all legalmatterspresentedtoAttorneyandonanymattersin litigation, whereinAttorneyis consultedby, or appearsonbehalfof, theCity. Attorney’s servicesshallinclude, butarenotlimitedto, anyandall reasonablyrequiredlegalrepresentationonbehalfof theCityin regard to on-calllegalservicesasmoreparticularlydescribedin Scopeof LegalServicesOrder(s) executedby theparties. TheScopeof LegalServicesOrder(s) shallbesubstantiallyin theformof ExhibitB to this Agreement. (collectively, the “RequiredServices”).
3. Compensation - Attorneyshallbecompensatedfor performanceof theRequiredServicesas follows:
3.1 Amount. Thetotalamountof serviceandcoststo bepaidunderthisAgreementshallnot exceed $50,000withouttheexpresswrittenauthorizationoftheCitypriortoworkorservicesperformed.
Any amountsincurredbeyondthatamountthatwerenotsoapprovedin writing, aresubjectto non- payment. Attorneyshallsubmitaninitial estimatedbudgetandaliability assessmentwithinthirty (30) daysfollowingthereceiptof initial file andassignment.
Priorto commencingservicesunderthisAgreement, Attorneyshallobtainadvanceapprovalof theindividualattorneyswhowill beperforminganyRequiredServices. Additionally, Attorneyshall obtainadvanceapprovalof anychangesto theindividualattorneysperforminganyRequiredServices.
TheCity shallcompensateAttorneyfor theRequiredServicessatisfactorilyperformedandapprovedat thefollowinghourlyrates:
DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 99999.91145\40977898.2
Page2of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021 LandUseandCEQA, Labor andEmployment
PartnersandOf Counsel $ 375/hour
Associates $ 295/hour
Paralegals, AnalystsandLawClerks $ 180/hour
RealEstateandBusinessTransactions
PartnersandOf Counsel $ 450/hour
Associates $ 295/hour
Paralegals, AnalystsandLawClerks $ 180/hour
PublicFinance
PartnersandOf Counsel $ 475/hour
Associates $ 330/hour
Paralegals, AnalystsandLawClerks $ 190/hour
Traveltimeshallbebilledatthesamehourlyrate. Exceptfor reimbursableexpensesas definedbelow, suchhourlycompensationshallbethesoleandtotalremunerationfor servicesrendered pursuanttothisAgreement.
BBK providesElectronicallyStoredInformation (“ESI”) servicesfor mattersrequiringESI support – typicallylitigationor threatenedlitigationmatters. BBK providesservicesfor basicESI processingandstorageatthefollowingratespermonthbasedonthenumberof gigabytesof data (“GB”) processedandstored:
1GB -250GB: $10perGB
251GB - 550GB: $8 perGB
551GB - 750GB: $6 perGB
751GB - 1TB: $4 perGB
TheamountBBK chargesfor basicprocessingandstorageof ESIallowsBBK to recoverthe costsof providingsuchservices, plusa netprofit for BBK. BBK believesthattheratesit chargesfor processingandstoragearelowerthancomparableservicesavailablefrom third partyvendorsin the market. If youwishto contractseparatelywith a thirdpartyvendorfor processingandstoragecosts, pleasenotifyBBK in writing. BBK shallnotincurcostsfor ESIsupportonaparticularmatterwithout first confirmingby emailor writtencorrespondencewith theclientthattheclientagreessuchservices arenecessaryfor thematterathand.
3.2 Billing. Attorneyagreesto provideCity with adetailedinvoicefor theRequiredServices performedeachmonth, withinthirty (30) daysof theendof themonthin whichtheRequiredServices wereperformed. Invoicingshallbeginon thefirst of themonthfollowingtheEffectiveDateof the Agreement. All chargesmustbepresentedin alineitemformatandin amannersuchthateachtaskis separatelyexplainedin reasonabledetail, andwithaspecifictimeallocationrecorded, foreachtask. The invoiceshallincludetheamount, billing rate, basisfor calculationof all feesandcosts, totalfeesand costsincurred, totalamountpaidandbalanceremaining. All invoicessubmittedmustinclude, onthe first pageof theinvoice, theoriginalestimatedbudget, andall subsequentlyrevisedbudgets, beginning with thefirst invoicesubmittedandall invoicesthereafter.
TheCity doesnotpayfor thepreparationof billingsorfor discussionsconcerningbilling. The City will notacceptandwill notberesponsiblefor blockor cumulativeinvoiceentries. Attorneyshall DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 99999.91145\40977898.2
Page3of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021 notchargetheCity for morethanoneAttorney’s timewhenappearingat a meeting, in Court, or for performinganytaskunlesstheCityhasexpresslyauthorizedin writingtheuseof twoormoreattorneys for theappearanceortask.
All billing for workperformedunderthisAgreementshallbesentto thefollowing:
City of ChulaVistaAttorney’sOffice
ATTN: LawOfficeManager
276FourthAvenue
ChulaVista, CA 91910
[email protected]
3.3 Paymentto Attorney. Uponreceiptof aproperlypreparedinvoiceandconfirmationthat theRequiredServicesdetailedin theinvoicehavebeensatisfactorilyperformedbyAttorney, Cityagrees topayAttorneyfor theapprovedamountswithinthirty (30) days.
3.4 Reimbursementsfor Expenses. Attorneyshallkeepaccuraterecordsof all costs, travel, andexpenses. TheserecordsshallbemadeavailabletotheCity uponreasonablerequest.
TheCity will reimburseactual, reasonable, andnecessaryoutof pocketexpensesincurredby Attorneyin performinganyservicesunderthisAgreementasfollows:
a) Photocopyingchargesatnomorethan $0.15perpage.
b) ParkingFeesattheactualamountchargedto Attorney.
c) Travel/Mileageat the currentfederalper mile rate. Any travelfeesincurred outsideof SanDiegoCountymustbeauthorizedandapprovedin advanceof the City.
d) StatutoryFees, Witnessfees, Reportersfees, Stenographictranscription, juryfees andthecostof servingprocessactuallyincurredbyAttorney.
e) Attorneymay seekreimbursementfor any actual, reasonableand necessary expensesincurredonitemsnotidentifiedabovewith thepriorauthorizationand approvalbytheCity.
The City will not reimburseAttorneyfor any additionalchargesincurreddue to “rush” deliveriesor “late” charges, unlesssuchexpensesareapprovedin writing andin advanceby theCity aftertheneedforsuchservicesisdeterminedbytheCitytobereasonablybeyondthecontrolofAttorney.
To obtainreimbursement, Attorneyshallsubmita monthlysummaryof expenses, alongwith all supportingreceipts, withinthirty (30) daysof theexpensebeingincurred.
3.5 Expert Consultationsand Witnesses. Expertconsultationsand witnesses, and any investigators, mayberetainedontermsacceptableto theCity, authorizedandapprovedin writingand in advance, for whichtheCity shallreimbursetheAttorneyorpayinvestigators, consultants, orexperts directly. In noeventshallAttorneyretainanyserviceof anyexpert, investigator, or consultantwithout first receivingexpressauthorizationandapprovalfromtheCity.
DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 99999.91145\40977898.2
Page4of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021
4. Insurance.
4.1 ProfessionalErrorsandOmissionsInsurance. Attorneyshallobtainandmaintainin full forceandeffectatall timesProfessionalErrorsandOmissionsLiabilityInsurance. Suchinsuranceshall providecoveragein anamountnotlessthantwomilliondollars ($2,000,000.00) peroccurrenceandfour million dollars ($4,000,000.00) aggregate. TheCity reservestherightto requireinsurancefor ahigher coveragethantheminimumlimitsnotedabove. All insurancecarriersshallholdaBestratingof “A+” or better. Theinsurancepolicyrequiredunderthisparagraphshallbeendorsedto statethatcoverage shallnotbesuspended, voided, cancelled, reducedin coverage, orin limits, exceptafterthirty (30) days prior writtennotice, by certifiedmail returnreceiptrequested, givento the City. If the Attorney maintainshigherlimits thanthe minimumsstatedabove, the City requiresandshallbe entitledto coveragefor thehigherlimitsmaintainedbytheAttorney.
SaidinsurancepolicyshallprovidecoveragetotheCity for anydamagesor lossessufferedby theCity asa resultof anyerroror omission, or neglectby Attorneywhichariseout of theservices renderedunderthis Agreement. City acknowledgesthat suchinsuranceis subjectto a self-insured retentionor deductible, andAttorneyagreesthatanysuchamountin excessof OneMillion Dollars 1,000,000) (Attorney’scurrentself-insuredretentionordeductible) shallbesubjectto City approval.
Attorneyshall, withinten (10) daysafterenteringintothisAgreement, andbeforecommencing or performingany servicesunderthe Agreement, depositwith the City Attorney, a Certificateof Insurancecertifyingthatall insurancerequiredhereinis, andwill be, in full forceandeffectfromthe time the Agreementis enteredinto until the later of the dateof expirationor terminationof this Agreement. ShouldAttorney’s insurancepolicyterminateduringtheAgreementperiod, theAttorney shallrenewtheCertificatesof Insuranceatleastfifteen (15) dayspriorto expirationandsubmitto the City at leastten (10) daysprior to expiration. Any delayin submissionof currentCertificatesof Insurancemayresultin adelayof payment.
AttorneyshallnotcommenceanyworkunderthisAgreementuntil Attorneyhasobtainedand submittedall City approvedinsurance.
All insurancerequiredshallbecarriedonlybyresponsibleinsurancecompanieslicensedtodo businessin California. All policiesshallcontainlanguageto theeffectthat: (1) theinsurerwaivesany right of subrogationagainsttheCity andtheCity’s electedofficials, officers, employees, agents, and representatives; and (2) insuranceshallbeprimarynon-contributingandanyotherinsurancecarriedby theCityshallbeexcessoversuchinsurance. AttorneyshallfurnishtheCitywithcopiesof allapplicable policiespromptlyuponreceipt.
Nothingin this sectionshall be construedto makeAttorneyotherthan an independent contractorfor all purposes.
AttorneyagreestonotifytheCityin theeventthatthelimitsshallfall belowthecoveragestated aboveor if theinsurancepoliciesnotedhereareallowedto lapseandsubstituteinsuranceis, or is not, obtained.
5. Indemnification. Attorneyagreestoprotect, holdharmless, defend, andindemnifytheCity, its employees, electiveor appointiveboards, officers, agents, agendaandaffiliates, fromanyandall loss, claimsliabilities, expenses, ordamagesof anynaturewhatsoever, includingAttorneys’ fees, arisingout DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 99999.91145\40977898.2
Page5of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021 of orin anywayconnectedwith themisconduct, negligentacts, errorsor omissionsin theperformance of theRequiredServicesunderAgreementby Attorney, Attorney’s agents, officers, employees, sub- contractors, or independentcontractorsof Attorney, exceptwherethelossor liability arisesoutof the solenegligenceorwillful misconductof theCity.
6. City Agent. TheCity Attorney, for thepurposesof thisAgreement, is theagentfor theCity.
Wheneverauthorizationor approvalis required, AttorneyunderstandsthattheCity Attorneyhasthe authorityto providetheauthorizationorapproval.
7. IndependentContractor. Attorney, andanyoneemployedby Attorney, arenotandshallnot be, deemedemployeesof theCity. Attorneyissolelyresponsiblefor thepaymentof employmenttaxes, workerscompensationtaxes, andanyothertaxesfor employees.
8. Conflictof Interest. Attorneyrepresentsthattheypresentlyhavenomaterialfinancialinterest otherthanthatwhichmaybeheldby thegeneralpublicandshallnot acquireanyinterest, director indirect, in anycontractordecisionmadeonbehalfof theCity whichmaybeaffectedbytheservicesto beperformedbyAttorneyunderthisAgreement. Attorneyfurtheragreesthatnopersonhavinganysuch interestshallbeemployedbythem. If Attorneyortheiremployeesacquireadirector indirectpersonal interest, suchinterestshallbeimmediatelydisclosedtotheCityandtheinterestedindividualshallabstain fromanycontractsordecisionsunderthisAgreement.
In additionto the proscriptionsregardingconflictsof interestimposedon Attorneyby the BusinessandProfessionsCodeandby CaliforniaRulesof ProfessionalConduct, Attorneyrepresents thatnoAttorneyshallrepresentclientsbeforeanyboard, commission, committeeor agencyof theCity or representanyclientwith interestsadverseto theCity. Furthermore, Attorneyshallatall timesavoid conflictsof interestor the appearanceof a conflict of interestin performanceof this Agreement.
AttorneyshallimmediatelynotifytheCity Attorneyof anycircumstances, or changeof circumstances, thatmayprovidefor thepotentialfor aconflictof interest, oractualconflictof interest.
9. Non-Liabilityof Officials/Employeesof theCity. Noofficialoremployeeof theCityshallbe personallyliablefor anydefaultorliability underthisAgreement.
10. Compliancewith Law. Attorneyshallcomplywith all applicablelaws, ordinances, codes, andregulationsof all Federal, State, andlocalgovernments. In addition, Attorneyagreestoabidebyall ethicalandmoralstandardsasrepresentedby the Rulesof ProfessionalConductasappliedto the CaliforniaStateBar.
11. WorkProduct. All documents, orotherinformationdevelopedorreceived, byAttorneyshall bethepropertyoftheCity. AttorneyshallprovidetheCitywithcopiesof itemsuponreasonabledemand oruponterminationof thisAgreement.
12. Notices. AttorneymustimmediatelyadviseCity of any significantdevelopmentsin the performanceof theRequiredServices. City requiresthatdraftsof all pleadingsorpapersfiledwith the courtbeprovidedto City in advanceof filing andwith adequatetimefor reviewandcommentbyCity.
AttorneymustimmediatelyadviseCity of all trial relateddates, any datesfor alternativedispute resolution, andanymotionorcourthearingdatesuponfirst notificationto Attorneyof suchdates.
DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 99999.91145\40977898.2
Page6of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021 All noticesshallbepersonallydeliveredormailed, viafirstclassmail, tothebelowlistedaddress.
In addition, suchaddressesshallbeusedfor deliveryfor serviceof process. Attorneyagreesto notify theCity withinten (10) daysof thedateof anychangeof addressandagreeto keepanupdatedaddress with theapplicableCourtsonanymattersthatAttorneyis representingtheCity. a. Addressof Attorneyis asfollows:
JeffreyS. Ballinger
BestBest & Krieger, LLP
655WestBroadway, 15thfloor
SanDiego, CA 92101
[email protected]
b. Addressof City is asfollows:
LawOfficeManager
City of ChulaVistaAttorney’sOffice
276FourthAvenue
ChulaVista, CA 91910
[email protected]
13. Default/Terminationof Agreement. City andAttorneyshallhavetherightto terminatethis Agreementwithoutcauseby giving fifteen (15) dayswrittennotice. However, Attorneyshallnot substituteoutasAttorneyofRecordonanymattersit mayberepresentingtheCitywithoutfirstobtaining writtenconsentfrom the City, or first obtainingan appropriateCourtOrder, allowingAttorneyto withdrawascounselof record.
14. LimitationsUponAssignment/Subcontracting. Attorneyagreesthat no portionof their performanceof RequiredServicesrenderedunderthis Agreementshallbe assignedby Attorneyor subcontractedto anyotherpartywithoutpriorwrittenauthorizationandapprovalof theCity.
15. Non-Discrimination. Attorneyscovenantthereshallbenodiscriminationbaseduponrace, color, creed, religion, sex, maritalstatus, age, handicap, nationalorigin, or ancestry, in anyactivity pursuanttothisAgreement.
16. Timeof Essence. Timeis of theessencein theperformanceof thisAgreement.
17. AuthoritytoExecute. ThepersonsexecutingthisAgreementonbehalfof thepartieswarrant thattheyaredulyauthorizedto executethisAgreementashereinstated.
18. City Audit. TheCityis requiredtocompleteanannualaudit. TheAuditorsmaycontactand requiresomeinputfromAttorneyconcerningmattersAttorneyisengagedfor theCity. Attorneyagrees to cooperate, atnochargetotheCity, for suchcooperationorinputasmayberequired.
19. EntireAgreement. ThisAgreementrepresentstheparties’ final andmutualunderstanding ThisAgreementsupersedesanypreviousagreements, oralor writtenregardingthesamesubjectmatter coveredby thisAgreement, with theexceptionof thefollowinglegalservicesagreements, whichshall governtherelationshipof thepartiesaccordingtothetermsof suchagreements:
DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 9999.91145\40977898.2
Page7of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021 Legal ServicesAgreement, dated November30, 2022 (CFD 17-I (“ Backhouse Apartments”))
Legal ServicesAgreement, dated May 2, 2022 (Bond Opportunitiesfor Land Development (BOLD))
LegalServicesAgreement, datedNovember21, 2022 (MilleniaProject)
20. Modification. ThisAgreementshallnotbemodifiedor replacedexceptby anothersigned, writtenAgreement, properlyexecutedbytheparties.
21. Waiver. Thewaiverof anybreachor anyprovisionof thisAgreementdoesnotwaiveany otherbreachof thatterm, oranyotherterm, in thisAgreement.
22. PartialInvalidity. If anypartof thisAgreementis foundfor anyreasonto beunenforceable, all otherpartsnonethelessshallremainin force.
23. GoverningLaw. ThisAgreementshallbeinterpretedandconstruedin accordancewith the lawsof theStateof California. Any actioncommencedregardingthisAgreementshallbefiled in the CentralBranchof theSanDiegoSuperiorCourt.
24. Interpretation. ThisAgreementshallbeinterpretedasthoughpreparedbybothparties.
25. Survival. All obligationsarisingpriortotheterminationof thisAgreementandall provisions of this Agreementallocatingresponsibilityor liability betweenthe City andAttorneysurvivethe terminationof thisAgreement.
26. FinancialInterests. Attorneyis deemedtobea “Consultant” for thepurposesof thePolitical ReformAct conflictof interestanddisclosureprovisionsandshallreporteconomicintereststo theCity ClerkontherequiredStatementof EconomicInterestsin suchreportingcategoriesasarespecifiedin ExhibitA, orif nonearespecified, thenasdeterminedbytheCity Attorney.
IN WITNESSWHEREOF, thesepartieshaveexecutedthisAgreementonthedayandyear shownhereinabove.
CITY OFCHULAVISTA
By: ________________________________________________________ GlenR. Googins, City Attorney
ATTORNEY
By: ________________________________________________________ JeffreyS. Ballinger, Partner
DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567 99999.91145\40977898.2
Page8of 8
LSA-BESTBEST & KRIEGERLLP RFQP2.21.2023 Reviseddate: 5/27/2021
EXHIBIT A
STATEMENTOFECONOMICINTERESTS
BESTBEST & KRIEGERLLP
Attorney: JeffreyS. Ballinger
X ) NotApplicable. NotaFairPoliticalPracticesCommission (“FPPC”) Filer.
FPPCFiler.
If Attorneysin theperformanceof itsservicesunderthisagreement: (1) conductresearchandarrivesat conclusionswith respectto its rendition of information, advice, recommendationsor counsel independentof thecontrolanddirectionof theCity or of anyCity official, otherthannormalcontract monitoring; and (2) possessesno authoritywith respectto anyCity decisionbeyondtherenditionof information, advice, recommendationsorcounsel, AttorneysshouldnotbedesignatedasanFPPCFiler.
If AttorneysaredesignatedasFPPCfilers, specifybelowwhichdisclosurecategoriesapply:
1. All investments, sourcesof income, andbusinesspositions;
2. Interestsin realpropertylocatedin theCity of ChulaVista;
3. Investments, businesspositions, interestsin realproperty, andsourcesof income subjectto theregulatory, permitorlicensingauthorityof aCity department;
4. Investments, businesspositionsin businessentities, andsourcesof incomethat engagein landdevelopment, construction, ortheacquisitionorsaleof realpropertywithinthe jurisdictionof theCity of ChulaVista;
5. Investmentsandbusinesspositionsin businessentitiesthat, within thepasttwo years, have providedleasedfacilities, services, supplies, materials, machineryor equipmentto theCity of ChulaVista; orincomefromsourcesthatprovideleasedfacilities, goods, equipment, vehicles, machineryor services (includingtrainingor consultantservices) of thetypeutilizedby the City;
6. Investmentsandbusinesspositionsin businessentitiesthat, within thepasttwo years, have providedleasedfacilities, services, supplies, materials, machineryor equipmentto a City department; orincomefromsourcesthatprovideleasedfacilities, goods, equipment, vehicles, machineryor services (includingtrainingor consultantservices) of thetypeutilizedbyaCity department;
7. Investments, businesspositionsin businessentities, andsourcesof incomethat, withinthepast twoyears, havereceivedgrantsorothermoniesfromorthroughtheCity of ChulaVista.
DocuSign Envelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567
EXHIBIT B
SCOPEOF LEGAL SERVICESORDER
No. INSERT
Date: INSERT
ThisScopeof LegalServicesOrder (“Order”) is issuedpursuanttotheLegalServicesAgreement Agreement”), datedINSERT, betweentheCity of ChulaVista (“City”) andINSERTLAW FIRM NAME (“Attorney”). ThisOrderis subjectto all termsandconditionsof theAgreement.
All definedtermsin thisOrdershallhavethesamemeaningastheAgreement.
1. ServicestobeProvided. Attorneyshallperformall tasksandservicesreasonablyrequired to advise, assist, andfully andcompetentlyrepresenttheCity in thefollowingmatters:
INSERT
2. OrderCompensation. City will compensateAttorneyfor theperformanceof Required Servicesin thisOrderasprovidedin Section3 of theAgreement. Thetotalamountto be paidto AttorneyunderthisOrdershallnotexceed $INSERT.
By executingbelow, thepartiesagreeto thetermsof thisOrder.
CITY OFCHULA VISTA
By: ________________________________________________________ GlenR. Googins, City Attorney
ATTORNEY
By: ________________________________________________________ EXAMPLEDocuSignEnvelope ID: 2C269C66- 32D5- 487C- A452- C23C42C9B567