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LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021
LEGAL SERVICESAGREEMENT
CITY OFCHULA VISTA
AND
BESTBEST & KRIEGERLLP
ThisLegalServicesAgreement (“Agreement”) is enteredinto September29, 2022 (“Effective Date”), byandbetweentheCity of ChulaVista (“City”) andBestBest & KriegerLLP (“Attorney”).
RECITAL
Attorneyrepresentsit is qualifiedby virtueof experience, training, education, andexpertiseto accomplishtheservicesto beprovidedunderthisAgreement.
AGREEMENT
THEPARTIESMUTUALLY AGREEASFOLLOWS:
1. Term of Agreement. This Agreementshall cover servicesrenderedfrom the first communicationbetweentheCityandAttorneyuntilone-yearaftertheEffectiveDate. Notwithstanding theoriginaltermabove, theCity hastheoptionto extendthetermof thisAgreementfor upto five (5) one-yearincrements. TheCity Attorneyshallbeauthorizedto exercisetheoptionsto extend. If City exercisesanoptionto extend, eachextensionshallbeonthesametermsandconditionshereinunless otherwiseamendedin awrittenamendmentbetweentheparties.
2. Servicesto beProvided. Uponpriorauthorizationof City, Attorney’s servicesshallinclude processingrequestsfor publicrecords, pursuanttotheCaliforniaPublicRecordsAct (“PRA”), assisting the City in updatingPRA andotherrecords-relatedpoliciesto reflectindustrystandardsandbest practicesandprovidingtraining for City staff andofficials, includingtrainingon PRA, electronic records, e-Discovery, andsocialmedia (collectively, the “RequiredServices”).
3. Compensation - Attorneyshallbecompensatedfor performanceof theRequiredServicesas follows:
3.1 Amount. Thetotalamountof serviceandcoststo bepaidunderthisAgreementshallnot exceed $30,000withouttheexpresswrittenauthorizationoftheCitypriortoworkorservicesperformed.
Any amountsincurredbeyondthatamountthatwerenotsoapprovedin writing, aresubjectto non- payment. TheCity shallcompensateAttorneyfor theRequiredServicessatisfactorilyperformedand approvedatthefollowinghourlyrates:
PRAProcessing $ 220/hr
Training $ 1,000plusexpenses
Traveltimeshallbebilledatthesamehourlyrate. Exceptfor reimbursableexpensesas definedbelow, suchhourlycompensationshallbethesoleandtotalremunerationfor servicesrendered pursuanttothisAgreement.
3.2 Billing. Attorneyagreesto provideCity with adetailedinvoicefor theRequiredServices performedeachmonth, withinthirty (30) daysof theendof themonthin whichtheRequiredServices DocuSign Envelope ID: B2C6007C- 24ED- 444E- B22B- C8705FFF2F14 Page2 of 8
LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021 wereperformed. Invoicingshallbeginon thefirst of themonthfollowingtheEffectiveDateof the Agreement. All chargesmustbepresentedin alineitemformatandin amannersuchthateachtaskis separatelyexplainedin reasonabledetail, andwithaspecifictimeallocationrecorded, foreachtask. The invoiceshallincludetheamount, billing rate, basisfor calculationof all feesandcosts, totalfeesand costsincurred, totalamountpaidandbalanceremaining. All invoicessubmittedmustinclude, onthe first pageof theinvoice, theoriginalestimatedbudget, andall subsequentlyrevisedbudgets, beginning with thefirst invoicesubmittedandall invoicesthereafter.
TheCity doesnotpayfor thepreparationof billingsorfor discussionsconcerningbilling. The City will notacceptandwill notberesponsiblefor blockor cumulativeinvoiceentries. Attorneyshall notchargetheCity for morethanoneAttorney’s timewhenappearingat a meeting, in Court, or for performinganytaskunlesstheCityhasexpresslyauthorizedin writingtheuseof twoormoreattorneys for theappearanceor task.
All billing for workperformedunderthisAgreementshallbesentto thefollowing:
City of ChulaVistaCity Attorney’sOffice
ATTN: StephanieNecochea, LawOfficeManager
276FourthAvenue
ChulaVista, CA 91910
3.3 Paymentto Attorney. Uponreceiptof aproperlypreparedinvoiceandconfirmationthat theRequiredServicesdetailedin theinvoicehavebeensatisfactorilyperformedbyAttorney, Cityagrees to payAttorneyfor theapprovedamountswithinthirty (30) days.
3.4 Reimbursementsfor Expenses. Attorneyshallkeepaccuraterecordsof all costs, travel, andexpenses. TheserecordsshallbemadeavailabletotheCity uponreasonablerequest.
TheCity will reimburseactual, reasonable, andnecessaryoutof pocketexpensesincurredby Attorneyin performinganyservicesunderthisAgreementasfollows:
a) Photocopyingchargesatnomorethan $0.15perpage.
b) ParkingFeesattheactualamountchargedto Attorney.
c) Travel/Mileageat the currentfederalper mile rate. Any travelfeesincurred outsideof SanDiegoCountymustbeauthorizedandapprovedin advanceof the City.
d) StatutoryFees, Witnessfees, Reportersfees, Stenographictranscription, juryfees andthecostof servingprocessactuallyincurredbyAttorney.
e) Attorneymay seekreimbursementfor any actual, reasonableand necessary expensesincurredonitemsnotidentifiedabovewith thepriorauthorizationand approvalbytheCity.
The City will not reimburseAttorneyfor any additionalchargesincurreddue to “rush” deliveriesor “late” charges, unlesssuchexpensesareapprovedin writing andin advanceby theCity aftertheneedforsuchservicesisdeterminedbytheCitytobereasonablybeyondthecontrolofAttorney.
To obtainreimbursement, Attorneyshallsubmita monthlysummaryof expenses, alongwith all supportingreceipts, withinthirty (30) daysof theexpensebeingincurred.
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LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021
4. Insurance.
4.1 ProfessionalErrorsandOmissionsInsurance. Attorneyshallobtainandmaintainin full forceandeffectatall timesProfessionalErrorsandOmissionsLiabilityInsurance. Suchinsuranceshall providecoveragein anamountnotlessthantwomilliondollars ($2,000,000.00) peroccurrenceandfour million dollars ($4,000,000.00) aggregate. TheCity reservestherightto requireinsurancefor ahigher coveragethantheminimumlimitsnotedabove. All insurancecarriersshallholdaBestratingof “A+” or better. Theinsurancepolicyrequiredunderthisparagraphshallbeendorsedto statethatcoverage shallnotbesuspended, voided, cancelled, reducedin coverage, orin limits, exceptafterthirty (30) days prior writtennotice, by certifiedmail returnreceiptrequested, givento the City. If the Attorney maintainshigherlimits thanthe minimumsstatedabove, the City requiresandshallbe entitledto coveragefor thehigherlimitsmaintainedbytheAttorney.
SaidinsurancepolicyshallprovidecoveragetotheCity for anydamagesor lossessufferedby theCity asa resultof anyerroror omission, or neglectby Attorneywhichariseout of theservices renderedunderthis Agreement. Suchinsurancemay not be subjectto a self-insuredretentionor deductiblein anamountin excessof Twenty-Fivethousand ($25,000.00) dollarswithoutprior written authorizationandapprovalbytheCity.
Attorneyshall, withinten (10) daysafterenteringintothisAgreement, andbeforecommencing or performingany servicesunderthe Agreement, depositwith the City Attorney, a Certificateof Insurancecertifyingthatall insurancerequiredhereinis, andwill be, in full forceandeffectfromthe time the Agreementis enteredinto until the later of the dateof expirationor terminationof this Agreement. ShouldAttorney’s insurancepolicyterminateduringtheAgreementperiod, theAttorney shallrenewtheCertificatesof Insuranceatleastfifteen (15) dayspriorto expirationandsubmitto the City at leastten (10) daysprior to expiration. Any delayin submissionof currentCertificatesof Insurancemayresultin adelayof payment.
AttorneyshallnotcommenceanyworkunderthisAgreementuntil Attorneyhasobtainedand submittedall City approvedinsurance.
All insurancerequiredshallbecarriedonlybyresponsibleinsurancecompanieslicensedtodo businessin California. All policiesshallcontainlanguageto theeffectthat: (1) theinsurerwaivesany right of subrogationagainsttheCity andtheCity’s electedofficials, officers, employees, agents, and representatives; and (2) insuranceshallbeprimarynon-contributingandanyotherinsurancecarriedby theCityshallbeexcessoversuchinsurance. AttorneyshallfurnishtheCitywithcopiesof allapplicable policiespromptlyuponreceipt.
Nothingin this sectionshall be construedto makeAttorneyotherthan an independent contractorfor all purposes.
AttorneyagreestonotifytheCityin theeventthatthelimitsshallfall belowthecoveragestated aboveor if theinsurancepoliciesnotedhereareallowedto lapseandsubstituteinsuranceis, or is not, obtained.
5. Indemnification. Attorneyagreestoprotect, holdharmless, defend, andindemnifytheCity, its employees, electiveor appointiveboards, officers, agents, agendaandaffiliates, fromanyandall loss, DocuSign Envelope ID: B2C6007C- 24ED- 444E- B22B- C8705FFF2F14 Page4 of 8
LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021 claimsliabilities, expenses, ordamagesof anynaturewhatsoever, includingAttorneys’ fees, arisingout of orin anywayconnectedwith themisconduct, negligentacts, errorsor omissionsin theperformance of theRequiredServicesunderAgreementby Attorney, Attorney’s agents, officers, employees, sub- contractors, or independentcontractorsof Attorney, exceptwherethelossor liability arisesoutof the solenegligenceorwillful misconductof theCity.
6. City Agent. TheCity Attorney, for thepurposesof thisAgreement, is theagentfor theCity.
Wheneverauthorizationor approvalis required, AttorneyunderstandsthattheCity Attorneyhasthe authorityto providetheauthorizationorapproval.
7. IndependentContractor. Attorney, andanyoneemployedby Attorney, arenotandshallnot be, deemedemployeesof theCity. Attorneyissolelyresponsiblefor thepaymentof employmenttaxes, workerscompensationtaxes, andanyothertaxesfor employees.
8. Conflictof Interest. Attorneyrepresentsthattheypresentlyhavenomaterialfinancialinterest otherthanthatwhichmaybeheldby thegeneralpublicandshallnot acquireanyinterest, director indirect, in anycontractordecisionmadeonbehalfof theCitywhichmaybeaffectedbytheservicesto beperformedbyAttorneyunderthisAgreement. Attorneyfurtheragreesthatnopersonhavinganysuch interestshallbeemployedbythem. If Attorneyortheiremployeesacquireadirector indirectpersonal interest, suchinterestshallbeimmediatelydisclosedtotheCityandtheinterestedindividualshallabstain fromanycontractsordecisionsunderthisAgreement.
In additionto the proscriptionsregardingconflictsof interestimposedon Attorneyby the BusinessandProfessionsCodeandby CaliforniaRulesof ProfessionalConduct, Attorneyrepresents thatnoAttorneyshallrepresentclientsbeforeanyboard, commission, committeeoragencyof theCity orrepresentanyclientwith interestsadversetotheCity. Furthermore, Attorneyshallatall timesavoid conflictsof interestor the appearanceof a conflict of interestin performanceof this Agreement.
AttorneyshallimmediatelynotifytheCity Attorneyof anycircumstances, or changeof circumstances, thatmayprovidefor thepotentialfor aconflictof interest, oractualconflictof interest.
9. Non-Liabilityof Officials/Employeesof theCity. Noofficialoremployeeof theCityshallbe personallyliablefor anydefaultorliability underthisAgreement.
10. Compliancewith Law. Attorneyshallcomplywith all applicablelaws, ordinances, codes, andregulationsof all Federal, State, andlocalgovernments. In addition, Attorneyagreestoabidebyall ethicalandmoralstandardsasrepresentedby the Rulesof ProfessionalConductasappliedto the CaliforniaStateBar.
11. WorkProduct. All documents, orotherinformationdevelopedorreceived, byAttorneyshall bethepropertyoftheCity. AttorneyshallprovidetheCitywithcopiesof itemsuponreasonabledemand oruponterminationof thisAgreement.
12. Notices. AttorneymustimmediatelyadviseCity of any significantdevelopmentsin the performanceof theRequiredServices.
All noticesshallbepersonallydeliveredormailed, viafirstclassmail, tothebelowlistedaddress.
In addition, suchaddressesshallbeusedfor deliveryfor serviceof process. Attorneyagreesto notify DocuSign Envelope ID: B2C6007C- 24ED- 444E- B22B- C8705FFF2F14 Page5 of 8
LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021 theCity withinten (10) daysof thedateof anychangeof addressandagreeto keepanupdatedaddress with theapplicableCourtsonanymattersthatAttorneyis representingtheCity. a. Addressof Attorneyis asfollows:
ChristineN. Wood
BestBest & KriegerLLP
300SouthGrandAvenue, 25thFloor
LosAngeles, CA 90071
b. Addressof City is asfollows:
City of ChulaVistaCity Attorney’sOffice
ATTN: StephanieNecochea, LawOfficeManager
276FourthAvenue
ChulaVista, CA 91910
13. Default/Terminationof Agreement. City andAttorneyshallhavetherightto terminatethis Agreementwithoutcauseby giving fifteen (15) dayswrittennotice. However, Attorneyshallnot substituteoutasAttorneyofRecordonanymattersit mayberepresentingtheCitywithoutfirstobtaining writtenconsentfrom the City, or first obtainingan appropriateCourtOrder, allowingAttorneyto withdrawascounselof record.
14. LimitationsUponAssignment/Subcontracting. Attorneyagreesthat no portionof their performanceof RequiredServicesrenderedunderthis Agreementshallbe assignedby Attorneyor subcontractedto anyotherpartywithoutpriorwrittenauthorizationandapprovalof theCity.
15. Non-Discrimination. Attorneyscovenantthereshallbenodiscriminationbaseduponrace, color, creed, religion, sex, maritalstatus, age, handicap, nationalorigin, or ancestry, in anyactivity pursuanttothisAgreement.
16. Timeof Essence. Timeis of theessencein theperformanceof thisAgreement.
17. AuthoritytoExecute. ThepersonsexecutingthisAgreementonbehalfof thepartieswarrant thattheyaredulyauthorizedto executethisAgreementashereinstated.
18. City Audit. TheCityis requiredtocompleteanannualaudit. TheAuditorsmaycontactand requiresomeinputfromAttorneyconcerningmattersAttorneyisengagedfor theCity. Attorneyagrees to cooperate, atnochargetotheCity, for suchcooperationorinputasmayberequired.
19. EntireAgreement. ThisAgreementrepresentstheparties’ final andmutualunderstanding.
ThisAgreementsupersedesanypreviousagreements, oralorwritten.
20. Modification. ThisAgreementshallnotbemodifiedor replacedexceptby anothersigned, writtenAgreement, properlyexecutedbytheparties.
21. Waiver. Thewaiverof anybreachor anyprovisionof thisAgreementdoesnotwaiveany otherbreachof thatterm, oranyotherterm, in thisAgreement.
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LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021
22. PartialInvalidity. If anypartof thisAgreementis foundfor anyreasonto beunenforceable, all otherpartsnonethelessshallremainin force.
23. GoverningLaw. ThisAgreementshallbeinterpretedandconstruedin accordancewith the lawsof theStateof California. Any actioncommencedregardingthisAgreementshallbefiled in the CentralBranchof theSanDiegoSuperiorCourt.
24. Interpretation. ThisAgreementshallbeinterpretedasthoughpreparedbybothparties.
25. Survival. All obligationsarisingpriortotheterminationof thisAgreementandall provisions of this Agreementallocatingresponsibilityor liability betweenthe City andAttorneysurvivethe terminationof thisAgreement.
26. FinancialInterests. Attorneyis deemedtobea “Consultant” for thepurposesof thePolitical ReformAct conflictof interestanddisclosureprovisionsandshallreporteconomicintereststotheCity ClerkontherequiredStatementof EconomicInterestsin suchreportingcategoriesasarespecifiedin ExhibitA, orif nonearespecified, thenasdeterminedbytheCity Attorney.
DocuSign Envelope ID: B2C6007C- 24ED- 444E- B22B- C8705FFF2F14
LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021 IN WITNESSWHEREOF, thesepartieshaveexecutedthisAgreementonthedayandyear shownhereinabove.
CITY OFCHULAVISTA
By: ________________________________________________________ GlenR. Googins, City Attorney
ATTORNEY
By: ________________________________________________________ ChristineN. Wood
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LSA-BB&K ARCpublicrecordsprocessingSept29, 2022 Reviseddate: 5/27/2021
STATEMENTOFECONOMICINTERESTS
CITY OFCHULA VISTA
AND
BESTBEST & KRIEGERLLP
Attorney: ChristineN. Wood
X ) NotApplicable. NotaFairPoliticalPracticesCommission (“FPPC”) Filer.
FPPCFiler.
If Attorneysin theperformanceof itsservicesunderthisagreement: (1) conductresearchandarrivesat conclusionswith respectto its rendition of information, advice, recommendationsor counsel independentof thecontrolanddirectionof theCity or of anyCity official, otherthannormalcontract monitoring; and (2) possessesno authoritywith respectto anyCity decisionbeyondtherenditionof information, advice, recommendationsorcounsel, AttorneysshouldnotbedesignatedasanFPPCFiler.
If AttorneysaredesignatedasFPPCfilers, specifybelowwhichdisclosurecategoriesapply:
1. All investments, sourcesof income, andbusinesspositions;
2. Interestsin realpropertylocatedin theCity of ChulaVista;
3. Investments, businesspositions, interestsin realproperty, andsourcesof income subjectto theregulatory, permitorlicensingauthorityof aCity department;
4. Investments, businesspositionsin businessentities, andsourcesof incomethat engagein landdevelopment, construction, ortheacquisitionorsaleof realpropertywithinthe jurisdictionof theCity of ChulaVista;
5. Investmentsandbusinesspositionsin businessentitiesthat, within thepasttwo years, have providedleasedfacilities, services, supplies, materials, machineryor equipmentto theCity of ChulaVista; orincomefromsourcesthatprovideleasedfacilities, goods, equipment, vehicles, machineryor services (includingtrainingor consultantservices) of thetypeutilizedby the City;
6. Investmentsandbusinesspositionsin businessentitiesthat, within thepasttwo years, have providedleasedfacilities, services, supplies, materials, machineryor equipmentto a City department; orincomefromsourcesthatprovideleasedfacilities, goods, equipment, vehicles, machineryor services (includingtrainingor consultantservices) of thetypeutilizedbyaCity department;
7. Investments, businesspositionsin businessentities, andsourcesof incomethat, withinthepast twoyears, havereceivedgrantsorothermoniesfromorthroughtheCity of ChulaVista.
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