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September 12, 2023
ITEM TITLE
Contract Award and Appropriation: Award a Public Works Contract to Jennette Company, Inc. for the Agua Vista Pump Station Upgrades (SWR0286) Project and Appropriate Funds for that Purpose
Report Number: 23-0187
Location: Agua Vista Pump Station (800 Agua Vista Drive, Chula Vista, CA 91914) Department: Engineering and Capital Projects
Environmental Notice : The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15303 class 3 (New Construction or Conversion of Small Structures).
Recommended Action
Adopt a resolution A) awarding a public works contract to Jennette Company Inc. for the “Agua Vista Pump Station Upgrades (SWR0286)” project in the amount of $929,789 ; and B) appropriating funds to cover the projected costs of the construction phase of the project. (4/5 Vote Required)
SUMMARY
On July 12, 2023, the Director of Engineering and Capital Projects received four (4) sealed bids for the “Agua Vista Pump Sta tion Upgrades (SWR0286)” project. After review of the bids, staff recommends awarding a public works contract to the lowest responsive and responsible bidder, Jennette Company Inc. Adoption of the resolution would: 1) accept bids; 2) appropriate $1,060,000 from the available balance of the Sewer Facility Replacement Fund to the Agua Vista Pump Station Upgrades (SWR0286) project; and 3) award the public works contract for the construction phase of the project to Jennette Company Inc. in the amount of $929,789.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities), Section 15302 Class 2 (Replacement or Reconstruction), and Section 15303 class 3 (New Construction or Conversion of Small P a g e | 2
Structures) because the proposed actions would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The Agua Vista Pump Station Upgrades (SWR0286)” project will primarily consist of the following improvements:
Installation of new pumps, valves, discharge piping, and appurtenances; Relocation of the existing Pump Control Panel, new level transmitter panel, and new on-site lighting; and
New canopy structures, rehabilitation of the existing water spray systems, removal of the existing bioxide chemical metering pumps, new utility sink, and a new battery backup.
Bidding Process
On June 9, 2023, Engineering and Capital Projects Staff advertised the project . Four (4) sealed bids were received on July 12, 2023. The submitted base bid totals from the prime contractors were as follows:
Ranking Contractor Submitted Bid Amount
1 Mangano Design Engineering Permitting $21,000
2 Jennette Company, Inc. $929,789
3 SWC Contracting Corporation $1,246,558
4 Blue Pacific Engineering Construction, Inc. $1,350,200
The lowest bid for the project, submitted by Mangano Design Engineering Permitting, omitted all the required bid submittal documents. Staff determined that the bid submitted by Mangano Design Engineering Permitting is non-responsive and not eligible for project award.
Additionally, the fourth lowest bid for the pr oject, submitted by Blue Pacific Engineering Construction, Inc. omitted signatures on the required addenda released during the bidding period . Staff determined that the bid submitted by Blue Pacific Engineering Construction, Inc. is non-responsive and not eligible for project award.
The bid submitted by Jennette Company, Inc. of $929,789, is approximately 11% above the Engineer’s estimate of $840,000. Jennette Company, Inc. currently holds an active Class A General Contractor License (License No. 1007413).
Staff recommends accepting bids, awarding the public works contract for the “Agua Vista Pump Station Upgrades (SWR0286)” project to the lowest responsive and responsible bidder, Jennette Company, Inc., and appropriating $1,060,000 in Sewer Facility Replacement funds to cover the projected construction costs as detailed in the Current Year-Fiscal Impact section below.
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Disclosure Statement
Attachment 1 is a copy of the Contractor’s Disclosure Statement.
Wage Statement
The Contractor that is awarded the contract and its subcontractors are required to pay prevailing wages to persons employed by them for work under this contract. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.).
Staff is not independently aware, and has not be en informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
Approval of this resolution will appropriate $1,060,000 in Sewer Facility Replacement funds to CIP SWR0286 to cover the projected costs for the construction phase of the project, as well as to cover staff costs associated with oversight of the project . There are sufficient funds available in the Fund Balance of the Sewer Facility Replacement Fund for this appropriation. The following is a summary of the anticipated project costs:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $929,789
B. Contract Contingency (Approx. 15%) $135,731
C. Construction Support (Approx. 55%) $508,770
D. Project Closeout (Approx. 1%) $12,350
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,586,640
FUNDS AVAILABLE FOR CONSTRUCTION
A. Sewer Facility Replacement funds – SWR0286 $526,640 B. New Appropriation – Sewer Facility
Replacement funds
$1,060,000
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $1,586,640
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require routine sewer facility maintenance which will incur additional costs to the Sewer Facility Replacement fund. These expenses will be considered as part of the annual budget development process in future years.
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ATTACHMENTS
1. Disclosure Statement
Staff Contact: William Valle, Director of Engineering and Capital Projects Tim Jones, Associate Engineer