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September 12, 2023
ITEM TITLE
Employee Compensation and Positions: Approve Amended Classification Plan and Compensation Schedule; Position Counts in Departments; Revised Ordinance; Revised Compensation Schedule; and Updated Conflict of Interest Code
Report Number: 23-0221
Location: No specific geographic location
Department: Human Resources
Environmental Notice : The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
Recommended Action
Adopt resolutions: (A) Amending the Classification Plan and Compensation Schedule to reflect (1) the addition and deletion of position titles and (2) salary adjustments for certain positions and amending the authorized position count in departments; (B) Approving the revised Fiscal Year 2023-2024 Compensation Schedule effective September 22, 2023, as required by the California Code of Regulations, Title 2, Section 570.5; (C) Amending the Fiscal Year 2023-24 budget; and (D) Modifying the appendix to the local Conflict of Interest Code to revise the list of desig nated employees who are required to file Statements of Economic Interest (Form 700); and place an ordinance on first reading amending Chula Vista Municipal Code Section
2.05.010 to add the unclassified position title of Deputy Director of Community Service s and delete the unclassified position titles of City Librarian and Parks and Recreation Administrator (First Reading); (4/5 Vote Required)
SUMMARY
In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing (1) the addition and deletion of certain classifications and positions and (2) salary adjustments for certain positions which necessitate amendments to the City’s Compensation Schedule and Classification Plan.
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Sections 302, 304(c) and 503(c) of the City of Chula Vista City Charter establishes the compensation for Councilmembers, the Mayor and elected City Attorney, respectively, based upon the formulas set forth in those sections. The City received notification of a salary change for the position of Judge of the Superior Court of the State of California, to which the salaries for Councilmembers, the Mayor and elected City Attorney are tied and made the appropriate changes retroactive to July 1, 2023. Staff made the change to the salary rates for Mayor, Councilmembers and City Attorney upon notification from the State of California (in accordance with the City Charter), and the Mayor, Councilmembers and City Attorney are receiving this pay rate.
The City's compensation policy allows for structures and salary ranges to be reviewed and updated as necessary to ensure that the City has the ability to attra ct, hire and retain quality employees. Staff is proposing salary adjustments for specific, targeted classifications, (1) that in the current labor market, are hard to attract, hire and retain employees and/or (2) to allow for competitive position in their respective labor markets.
Staff is also recommending approval of the revised Fiscal Year 2023-2024 Compensation Schedule effective September 22, 2023, as required by the California Code of Regulations, Title 2, Section 570.5 , an update to the list of designated filers who are required to file periodic Statements of Economic Interests (Form 700), and adoption of an ordinance amending Chula Vista Municipal Code Section 2.05.010 relating to unclassified positions.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guideline s; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
The Civil Service Commission is slated to adopt the amendment to the classification plan, subject to the approval of the City Council, at their September 7, 2023 meeting.
DISCUSSION
Classification Plan and Compensation Schedule
In an effort to address the needs of various departments and the City's workforc e, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes, with corresponding updates to the Classification Plan, Compensation Schedule, and authorized departmental position counts. The following identifies the affected positions and proposed changes.
Department Position Title FTE
General Fund
City Clerk Deputy City Clerk II 1.00
Community Services City Librarian -1.00
Parks and Recreation Administrator -1.00
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Department Position Title FTE
Deputy Director of Community Services 2.00
Development Services Development Services Technician I 1.00 Development Services Technician II -1.00
Engineering Senior Engineering Technician -1.00
Associate Surveyor 1.00
Human Resources Human Resources Manager -1.00
Assistant Director of Human Resources 1.00
General Fund Total 1.00
Sewer Revenue Fund
Finance Fiscal Office Specialist 1.00
Sewer Revenue Fund Total 1.00
Development Services Fund
Development Services
Associate Planner -1.00
Associate Engineer 1.00
Development Services Technician I -1.00
Development Services Technician II 1.00
Secretary -1.00
Development Services Fund Total -1.00
All Funds Total 1.00
Summary of New and Updated Classifications
Position Title Employee Group E Step Salary
Assistant Director of Human Resources Senior Management $7,378.78 bi-weekly Budget and Analysis Manager Senior Management $6,384.35 bi-weekly City Attorney (Elected) Elected Officials $8,938.43 bi-weekly Councilperson Elected Officials $2,359.75 bi-weekly
Deputy Director of Community Services Senior Management $6,475.04 bi-weekly Fuels Module Crew Member Unclassified, Hourly $20.29 hourly Maintenance Worker I ACE $2,105.22 bi-weekly
Maintenance Worker II ACE $2,315.73 bi-weekly
Mayor Elected Officials $5,899.36 bi-weekly
Paramedic Recruit (Non-Safety) Non-Safety IAFF $1,526.40 bi-weekly Senior Maintenance Worker ACE $2,778.88 bi-weekly
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Adoption of Resolution A will amend the Classification Plan and Compensation Schedule to reflect the above changes.
Compensation for Councilmembers, the Mayor and elected City Attorney Sections 302, 304(c) and 503(c) of the City of Chula Vista City Charter establishes the compensation for Councilmembers, the Mayor and elected City Attor ney, respectively, based upon the formulas set forth in those sections. The City received notification from the Judicial Council of California on August 10, 2023 (Attachment 1), of a salary change for the position of Judge of the Superior Court of the State of California, to which the salaries for Councilmembers, the Mayor and elected City Attorney are tied and made the appropriate changes retroactive to July 1, 202 3. Staff made the change to the salary rates for Mayor, Councilmembers and City Attorney upon notification from the State of California (in accordance with the City Charter), and the Mayor, Councilmembers and City Attorney are receiving this pay rate.
Compensation Schedule Requirement
California Code of Regulations, Title 2, Section 570.5 requir es that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements, including approval by the City’s governing body in accordance with the requirements of applicable public meeting laws. The revised Fiscal Year 202 3-2024 Compensation Schedule ("Compensation Schedule") was last approved by the City Council at their meeting on July 11, 2023.
Adoption of Resolution B will approve the revised Fiscal Year 2023-2024 Compensation Schedule effective September 22, 2023, reflecting: (1) the addition of the Paramedic Recruit (Non-Safety) and Deputy Director of Community Services position title s and (2) the adjusted salaries for the Assistant Director of Human Resources, Budget an d Analysis Manager, City Attorney (Elected) , Councilperson, Fuels Module Crewmember, Maintenance Worker I, Maintenance Worker II, May or, and S enior Maintenance Worker position titles and (3) the deletion of the City Librarian , Informati on Technology Support Specialist (Terminal), and Parks and Recreation Administrator position titles. The Compensation Schedule reflecting these revisions is Attachment 2 to this staff report.
Conflict of Interest Code Updates
The City Clerk and City Atto rney have reviewed the position changes and recommend that the appendix to the Conflict of Interest Code (Attachment 3) be updated to designate the appropriate positions as Form 700 filers and as “designated employees” for purposes of AB 1234, requiring th em to participate in mandatory ethics training. Approval of Resolution C will make the appropriate updates to the appendix to the Conflict of Interest Code. Additional changes were made to the Conflict of Interest Code to update recent changes to Boards an d Commissions and other filers. The redline version of the changes is attached to this item as Attachment 4.
Ordinance
Chula Vista Municipal Code Section 2.05.010 requires updating to reflect the position changes impacting the unclassified positions . Chula Vista City Charter Section 500( D) requires that all management level unclassified positions not mentioned specifically in Charter Section 500( D) be adopted by ordinance.
Adoption of the Ordinance will add the position title of Deputy Director of Co mmunity Services and delete the City Librarian and Parks and Recreation Administrator position titles, as required by Municipal Code Section 2.05.010.
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DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
The current-year General Fund fiscal impact for the updated classification and salary ranges is estimated to total approximately $151,746. This amount is anticipated to be mostly offset through anticipated salary savings within various General Fund departments; however, an increase of $68,557 in personnel services in the City Clerk department , and an offsetting Transfer In from the Development Services Fund for $34,279 will result in a net fiscal impact to the General Fund of $34,279. Staff is requesting the proposed budgetary adjustments to the General Fund reflected in the table below:
GENERAL FUND
Fund/Department
Personnel
Services Transfer In Net Cost
City Clerk $ 68,557 $ (34,279) $ 34,279 TOTAL EST. OTHER FUNDS COST $ 68,557 $ (34,279) $ 34,279
Similarly, an estimated $ 39,395 increase to personnel services for the updated classifications within the Development Services Fund and an increase to transfer out to the General Fund for staff support for $34,279 for a total net cost of $73,673. T he Sewer Revenue Fund will have no net impact with $66,996 that will be transferred from Supplies & Services to Personnel Services . Staff is requesting the proposed budgetary adjustments to the Other Funds reflected in the table below:
OTHER FUNDS
Fund/Department
Personnel
Services
Supplies &
Services
Transfer
Out Net Cost
Development Services Fund $ 39,395 $ - $ 34,279 $ 73,673 Sewer Revenue Fund $ 66,996 $ (66,996) $ - $ - TOTAL EST. OTHER FUNDS COST $ 106,391 $ (66,996) $ 34,279 $ 73,673
ONGOING FISCAL IMPACT
The projected fiscal impact for Fiscal Year 2024-25 is estimated to total $ 322,140. The net fiscal impact to the General Fund of $208,651 and other funds of $113,489 will be incorporated into the Fiscal Year 2024-25 budget as ongoing appropriations in future fiscal years.
The projected Fiscal Year 2024-25 new fiscal impact in all funds is reflected in the table below:
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Fund FY 2025
General Fund $ 208,651
Development Services Fund 101,178
Sewer Revenue Fund 12,311
Total Budget Adjustments $ 322,140
ATTACHMENTS
1. Memorandum from the Judicial Council of California dated August 10, 2023
2. Revised Fiscal Year 2023-2024 Compensation Schedule Effective September 22, 2023
3. Revised Appendix to the Conflict of Interest Code and Resolution
4. Revised Appendix to the Conflict of Interest Code and Resolution (redlined version)
Staff Contact: Courtney Chase, Deputy City Manager